Loading...
HomeMy WebLinkAbout2020.06.01 CC Minutes Meeting held remotely pursuant to MN Statute Sec. 13D.021. ZOOM Meeting ID # 845 8243 9497 Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT REMOTELY: Klein, Miron, Petryk, Weidt COUNCIL ABSENT: Haas OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau Approval of Minutes for the May 14, 2020, City Council Workshop on Public Works Facility Klein made motion, Petryk seconded, to approve the minutes for the City Council Workshop held on May 14, 2020, as presented. Roll call vote – all ayes. Motion carried Approval of Minutes for the May 18, 2020, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for the regular City Council meeting held on May 18, 2020, as presented. Roll call vote – all ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by staff by adding the scheduling of a neighborhood meeting on the proposed Public Works facility Roll call vote – all ayes. Motion carried. Update on COVID-19 City Response City Administrator Bryan Bear provided an update on how the City was responding to the Governor’s orders regarding the coronavirus pandemic. He reviewed the circumstances in which virtual meetings can take place, and he provided information on how the public could participate. The Governor’s Executive Order 20-63 transitioned the state into Phase II of the Stay Safe Plan, which allowed for barbershops and salons to be open with restrictions, restaurant and bars open for outdoor service with restrictions, and it provided new guidelines for youth sports and programs. He explained most Hugo bars and restaurant were not planning to be open due to these restrictions, but staff had offered the City’s assistance if they wished to modify their plans and open. Youth sports and programs must have a COVID preparedness plan. Play had started Minutes HUGO CITY COUNCIL MEETING REMOTE MEETING MONDAY, JUNE 1, 2020 – 7 P.M. Hugo City Council Meeting Minutes for June 1, 2020 Page 2 of 5 on the City fields with very specific rules in their rental agreements. The City will be installing the portable restrooms on the sites. No room reservations are being taken for the City’s large meeting rooms. Bear talked about the death of George Floyd and the protests saying it had been quiet in Hugo, but the City is prepared for civil unrest. The City would rely on and partner with the Washington County Sheriff’s Office, who had been assisting other communities in the metro. Most cities had implemented curfews. Bear had discussions with Washington County and a curfew was not recommended in the City of Hugo as of yet. Weidt stated he had been in contact with Sheriff Dan Starry and County Commissioner Fran Miron. He said he had confidence in the Sheriff’s Department. The Mayor thanked residents for being vigilant, and he encouraged them to report any strange activities Petryk mentioned she received comments from residents saying they appreciated the compost site being open, and she thanked staff and the County for providing an improved site. Miron asked if Code Red was still a good emergency communication tool. Bear stated the City was using Code Red, and he encouraged residents to sign up. In an emergency, the City would also use the website and social media, so there would be multiple ways to get information out. Consent Agenda Petryk made motion, Miron seconded, to approve the following consent agenda: 1. Approve Claims Roster 1. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi 2. Approve Annual Performance Review for Public Works Worker Tom Smith 3. Approve Payment Voucher No. 2 for the Water’s Edge Stormwater Reuse Project - Phase 2 4. Approve Resolution for Bond Reimbursement 5. Approve Donation to the Hugo Fire Department from the Hummel Family Charitable Fund 6. Award of 2020 Dust Control Contract Roll call vote – all ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Since June 17, 2002, Jodie worked as the City’s Utility Billing Clerk in the Finance Department. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Hugo City Council Meeting Minutes for June 1, 2020 Page 3 of 5 Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000, as a Worker in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Payment Voucher No. 2 for the Water’s Edge Stormwater Reuse Project - Phase 2 Peterson Companies, Inc., had submitted Pay Voucher No. 2 for work certified through May 21, 2020, on the Water’s Edge Stormwater Reuse – Phase 2 Project. Adoption of the Consent Agenda approved Voucher No. 2 in the amount of $137,359.55 to Peterson Companies, Inc. Approve Resolution for Bond Reimbursement Federal treasury regulations permit the City to issue bonds after construction begins on a new public works facility and use the proceeds to reimburse itself for expenses that have already been paid, subject to certain timelines. To comply with these regulations, the Council needed to approve a bond reimbursement resolution. Passage of the resolution would not require the City to issue bonds. It merely preserves the City’s rights to do so. Adoption of the Consent Agenda approved RESOLUTION 2020 -25 RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE. Approve Donation to the Hugo Fire Department from the Hummel Family Charitable Fund Fred and Arla Hummel submitted a donation of $1,700.00 through the Fred and Arla Hummel Family Charitable Fund, a Donor Advised Fund of The U.S. Charitable Gift Trust to the Hugo Fire Department. The funds would be used to purchase an additional Automated External Defibrillator (AED) to aid in the fulfillment of the Fire Departments AED Program objectives. Adoption of the Consent Agenda approved the donation of $1,700.00 to the Hugo Fire Department. Award of 2020 Dust Control Contract The City of Hugo currently applied dust control to approximately 23 miles of gravel roads located within its municipal boundaries. The City’s 2020 General Budget accounted for a dust control project in 2020. As with the previous year, the City of Grant had requested to combine contracts with Hugo for dust control in an effort to increase quantities and reduce overall costs. As in past years, staff worked with May Township to cost share for the application of dust control on the shared portion of Keystone Avenue., north of County Road 4. Bids for dust control were received and opened on May 18, 2020. Adoption of the Consent Agenda approved the contract with Northern Salt Inc. in the amount of $161,734.00 for the 2020 Dust Control Project. Hugo City Council Meeting Minutes for June 1, 2020 Page 4 of 5 Receive Bids and Awarding Contract for Goodview Avenue Street Project Bids were received for the Goodview Avenue Street Improvement Project on Thursday, May 21, 2020. City Engineer stated there was an excellent bidding environment, and he was pleased with the results. Six bids were received and checked for mathematical accuracy. The low bid was submitted by T.A. Schifsky and Sons, Inc., North St. Paul, Minnesota, in the amount of $773,545.01 The Engineer’s Estimate was $1,079,250.00. Erichson said if the bid was accepted, the project could be expected to begin in mid to late July. Weidt made motion, Klein seconded, to approve RESOLUTION 2020 – 26 RECEIVING BIDS AND AWARDING A CONTRACT FOR THE GOODVIEW AVENUE IMPROVEMENTS PROJECT. Roll call vote – all ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The YRN had received requests for help with food donations and monetary help. They were continuing with their packaging events. There will be no Hamburger Night until the pandemic is over. Klein stated that prayers were with the National Guard, who were dealing with the rioting over the killing of George Floyd. Schedule Workshop to Review the Lions Park Feasibility Study City Administrator Bryan Bear recommended Council schedule a workshop to review the Lions Park Feasibility Study. He suggested 6 p.m. on June 15, 2020, just prior to the regularly scheduled Council meeting. Petryk made motion, Miron seconded, to schedule a workshop on the Lions Park Feasibility Study to be held on June 15, 2020, at 6 p.m. The workshop will be held remotely. Roll call vote – all ayes. Motion carried. Schedule Neighborhood Meeting on Proposed Public Works Building City Administrator Bryan Bear added this to the agenda to schedule a meeting with residents on Irish Avenue and the neighborhood near the location of the proposed new Public Works facility. The meeting would be held remotely, and staff would be working on ways to get neighborhood comments. Notices would be mailed and information would be posted on the City’s website. Klein made motion, Petryk seconded, to schedule the neighborhood meeting for Thursday, June 18, 2020, at 7 p.m. Roll call vote – all ayes. Motion carried. Hugo City Council Meeting Minutes for June 1, 2020 Page 5 of 5 Adjournment Klein made motion, Petryk seconded, to adjourn at 7:32 p.m. Roll call vote – all ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk