HomeMy WebLinkAbout2020.06.15 CC Minutes
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM Meeting ID # 845 8243 9497
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Community Development Director Rachel Juba, Planner Kendra Lindahl
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau
Approval of Minutes for the for the June 1, 2020, City Council Meeting
Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held
on June 1, 2020, as presented.
Roll call vote – all ayes. Motion carried
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
Roll call vote – all ayes. Motion carried.
Update on COVID-19 City Response
City Administrator Bryan Bear provided an update on how the City was responding to the
Governor’s orders regarding the coronavirus pandemic. Bear explained the rules of virtual
meetings and the Governor’s Order 20-74 that was issued the previous week, moving the Stay
Safe Plan into Phase III. The City’s soccer fields were being played on every day under a
special Open to Play Plan that contained state and federal guidelines. Park Play Days was
occurring at Hanifl Fields with small groups. Portable restrooms were now available at City
parks. Restaurants were beginning to open, and City services remained available. Phase III of
the Stay Safe Plan provided attendance limits on gatherings, requirement to adopt a COVID-19
Preparedness Plan, requirement to work from home if possible, and it strongly encouraged
government meetings be held remotely. The City had prepared a plan to allow staff to come
back to work safely. The plan ensured sick workers stay home, and it contained social
distancing and work hygiene protocols. It also included specific provisions for the Public Works
Department and the Fire Department. Staff was preparing an agreement for users of the City’s
community facilities to allow for a maximum of 25% capacity with safely provisions.
Bear talked to Council about how the state of emergency allowed remote meetings during a
pandemic and makes exceptions to State Statute requirements on how they can be conducted. If
not in a state of emergency, remote meetings needed to comply with the statute requiring Council
Minutes
HUGO CITY COUNCIL MEETING
REMOTE MEETING
MONDAY, JUNE 15, 2020 – 7 P.M.
Hugo City Council Meeting Minutes for June 15, 2020
Page 2 of 5
members be in a public place or a place the public has access to. Bear stated that the Council
could have in-person meetings but rules would apply. Some of the public may not want to attend
in person, but some would, which could cause overcapacity of social distancing. Next meeting
Council meeting was scheduled for July 6, and Council needed to decide if it would be held in
person or remote. Bear also asked Council to provide guidance on the use of community rooms.
Council discussed the requirements staff had proposed for the use of the community rooms.
There was concern by the Council regarding the safety of staff with people using the facilities
during work hours. Bear reminded them that staff had the option to work from home and could
make a choice on what they were comfortable with. Council agreed the rooms belonged to the
public and should be made available.
Council next discussed whether to continue meeting remotely or hold meetings in the Council
Chambers. Bear explained that remote meetings were dependent on whether there was an active
state of emergency. As soon as that was lifted it, it would problematic because the public had the
right to witness anyone’s participation, and the public would need to be allowed into all places a
council member was attending from. Council generally agreed to continue meeting remotely
until the state of emergency was lifted and revisit the issue at the next meeting on July 6, 2020.
Approval of the City of Hugo COVID-19 Preparedness Plan
Under the last Executive Order released by Governor Walz, critical sector businesses, which
includes cities, were required to adopt COVID-19 Preparedness Plan by June 29. Additional
guidance for critical businesses would be provided on or before June 15. Staff had drafted a plan
in preparation for the June 29 deadline knowing it may need to be changed. Included in the plan
was a stipulation for the City Administrator to approve amendments to the plan.
Weidt made motion, Haas seconded, to approve the City of Hugo COVID-19 Preparedness Plan.
Roll call vote – all ayes. Motion carried.
Consent Agenda
Klein made motion, Miron seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Pay Voucher No. 10 for Water Tower No. 4 Project
3. Approve Resolution Approving Variance for Rear Yard Setback at 12160 Falcon Avenue
4. Approve Reduction in Letter of Credit for Oneka Place 3rd Addition
5. Approve Reduction in Letter of Credit for Adelaide Landing 3rd and 4th Addition
6. Approve Access License Agreement with Rice Creek Watershed District
7. Approve Scheduling of Public Hearing on Bond Issuance for Monday, July 6, 2020
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Hugo City Council Meeting Minutes for June 15, 2020
Page 3 of 5
Approve Pay Voucher No. 10 for Water Tower No. 4 Project
Staff had received Pay Voucher No. 10 from CB&I, LLC, for work completed to date on the
Water Tower No. 4 project. Staff found it acceptable for work certified through June 20, 2020.
Adoption of the Consent Agenda approved Pay Voucher No. 10 in the amount of $484,331.54
Approve Resolution Approving Variance for Rear Yard Setback at 12160 Falcon Avenue
Richard and Cynthia Degnan, had applied for a variance from the rear yard setback requirement
for a proposed accessory building on their property at 12160 Falcon Avenue North. The request
was to allow the accessory building to be built 10 feet from the rear lot line where 30 feet was
required by ordinance. The property was approximately one acre and located within the Large
Lot Single Family Residential (R-1) zoning district. A public hearing was held at the Board of
Zoning Appeals and Adjustments meeting on May 28, 2020. There were no comments on the
request, and the Board agreed it met all the criteria necessary for approval. Adoption of the
Consent Agenda approved RESOLUTION 2020-27 APPROVING A VARIANCE FROM THE
SETBACK REQUIREMENTS FOR AN ACCESSORY BUILDING LOCATED AT 12160
FALCON AVENUE NORTH.
Approve Reduction in Letter of Credit for Oneka Place 3rd Addition
Oneka Place 3rd Addition had substantial work completed and the developer had requested a
reduction in the letter of credit. The letter of credit was in the amount of $557,141. Staff had
inspected the work completed to date and recommended reducing the letter of credit to 10% of
the original letter of credit of $2,131,352. Adoption of the Consent Agenda approved the
reduction in the letter of credit for Oneka Place 3rd Addition to $213,135.
Approve Reduction in Letter of Credit for Adelaide Landing 3rd and 4th Addition
Adelaide Landing 3rd and 4th Additions had substantial work completed, and the developer had
requested a reduction in the letter of credit for both the 3rd and 4th Additions. The letter of credit
for the 3rd Addition was in the amount of $225,150. Staff had inspected the work completed to
date and recommended Council approve the reduction in the letter of credit to 10% of the
original letter of credit of $842,744. The letter of credit for the 4th Addition was in the amount of
$334,767. Staff had inspected the work completed to date and recommended Council approve
the reduction in the letter of credit to 10% of the original letter of credit of $463,267. Adoption
of the Consent Agenda approved the reduction in the letter of credit for Adelaide Landing 3rd
Addition to $84,274 and to $46,326 for the 4th Addition.
Approve Access License Agreement with Rice Creek Watershed District
The Hugo City Council had attended an informational meeting on October 8, 2019, about a
repair project of Judicial Ditch 3 by Rice Creek Watershed District. Rice Creek Watershed
District had requested temporary use of the main entrance to Clearwater Creek Preserve Park for
access to the ditch for the purposes of the repair project. Adoption of the Consent Agenda
approved the Access License Agreement with Rice Creek Watershed District.
Hugo City Council Meeting Minutes for June 15, 2020
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Approve Scheduling of Public Hearing on Bond Issuance for Monday, July 6, 2020
Staff had been working with engineers and architects on designing a new public works facility at
Irish Avenue Park. Concurrently, administrative procedures needed to be followed if capital
improvement plan bonds were going to be issued to finance this facility. State statutes required
that a public hearing be held to take comment on the proposed capital improvement plan and
subsequent bond issuance. Adoption of the Consent Agenda approved a public hearing to be
held on Monday, July 6th at 7:00 p.m. at which the public is encouraged to participate.
Victor Place PUD Amendment and Site Plan
Planner Kendra Lindahl provided information on the request from Pratt Ordway Properties for
approval of a PUD amendment and site plan to allow construction of a single story, 13,879
square foot office/retail building. The development would be primarily located on Lot 2, Block
1, Victor Gardens Commons and partially on Outlot A, Victor Gardens South Village. The two
parcels would be combined at the County following Council approval. A public hearing was held
at the Planning Commission on May 28, 2020, where they voted 4-2 to recommend approval of
the PUD amendment and site plan resolution without condition 5.a. that required the applicant
mirror the south roofline on the north elevation. The Commission was split 3-3 on the roofline
discussion. Residents that spoke at the public hearing were mainly concerned about traffic and
access, and staff will be following up with them separately. One letter had been received in
support of the project. Lindahl reviewed the proposed site plan and recommended approval of it.
She presented the elevations of the building and went into detail on the roof line explaining the
north elevation and the south elevation are not the same. Looking through the rooflines, you
could see the back of the other elevation. Staff had recommended the roofline be revised to
comply with the Victor Garden PUD standards, and the Planning Commission recommended to
approve as presented.
Applicant Len Pratt was in attendance with his partner John Ordway. Len explained the only
point of entry was on the south side of the building. The north side was on CSAH 8, and if you
looked at the elevation, the building sat below the road, and people drive at 45 miles an hour. He
said it was a subjective decision to leave as is, and the Planning Commission had concurred after
discussion. The building tenant would be KidsAbilities, who is currently a tenant of Pratt
Ordway in Shoreview and are in need of space. It was Pratt’s opinion the elevations looked
good.
Haas made motion, Klein seconded, to approve RESOLUTION 2020-28 APPROVING
PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT AND SITE PLAN FOR “VICTOR
PLACE” (PID 19-031-21-24-0077 AND 19-031-21-23-0154).
Roll call vote – all ayes. Motion carried.
Recap on Lions Park Feasibility Study Workshop
Earlier this evening, Council held a workshop to review the Lions Park Feasibility Study as it
pertained to streets. Bear explained it was timely because the City may need to move forward
obtaining easements if they are needed for construction. He requested Council schedule a joint
workshop with the Parks Commission on Monday, June 29 or Wednesday, July 1.
Hugo City Council Meeting Minutes for June 15, 2020
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Weidt made motion, Klein seconded, to schedule a joint workshop for Monday, June 29, 2020, at
7 p.m.
Roll call vote – all ayes. Motion carried.
Update on the Yellow Ribbon Network
Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held
recently. Haas talked about the certificate of appreciation they received from the National Guard
for serving meals to those helping with the civil disturbances, and he showed pictures. He also
had pictures of those receiving care packages and slippers hand-knit by a Korean War veteran.
The YRN helped a couple who was in transition and received a thank you from a family who
received some financial assistance. The YRN was providing support to soldiers at Camp Ripley
who will be deployed next month. A $5,000 check was received from the White Bear Lions
Club. Hass noted that it was the fourth donation they had made. Klein provided a reminder that
Burger Night was cancelled.
City Administrator Performance Review on Tuesday, June 16, 2020
The Council had scheduled the annual performance review for City Administrator Bryan Bear
for Tuesday, June 16, 2020, at 3 p.m. Bear asked the Council to discuss how they would like to
hold this meeting. Council agreed to hold the meeting remotely.
Neighborhood Meeting on New Public Works Facility on Thursday, June 18, 2020
City Administrator Bryan Bear reminded Council a neighborhood meeting would be held
remotely on Thursday, June 18, 2020, at 7 p.m. with the Irish Avenue area residents to review
and comment on the proposed plans for the new Public Works facility.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 8:03 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk