HomeMy WebLinkAbout2020.08.17 RESO 2020-37 COVID Grant Agree with Washington Co for ElectionsRESOLUTION 2020-37
RESOLUTION APPROVING GRANT AGREEMENT WITH WASHINGTON COUNTY
TO RECOVER ADDED EXPENSES INCURRED WITH THE 2020 ELECTION
PROCESS DUE TO THE COVID-19 PANDEMIC
WHEREAS, the COVID-19 Pandemic requires additional efforts to make the election
process safe, sanitary and effective; and
WHEREAS, the Office of the Minnesota Secretary of State is currently soliciting grant
applications from counties for grants pursuant to Laws 2020, Chapter 77, section 4 and the
federal CARES Act; and
WHEREAS, grants will be provided to each county pursuant to a formula set forth in the
grant application provided by the Office of the Minnesota Secretary of State; and
WHEREAS, the funds provided by the Office of the Minnesota Secretary of State are
provided for the purpose of the uses set forth in the federal CARES Act and as further restricted
by Laws 2020, chapter 77, section 4, subdivision 4; and
WHEREAS, those purposes are primarily for the protection of persons involved with the
election process including voters, as well as certain other purchases set forth in law; and
WHEREAS, the county will work with the municipalities within the county to determine
a fair, equitable, and mutually agreeable allocation of the funds within the county and between
municipalities for the funds to be distributed pursuant to the Office of the Minnesota Secretary of
State identified default allocation formula as determined by the Secretary; and
WHEREAS, Laws 2020, Chapter 77, section 4 requires a 20% match for the grant; and
WHEREAS, Washington County administers the absentee voting process for all
municipalities and incurs substantial costs associated with this commitment, and
WHEREAS, additional county costs for absentee balloting due to COVID-19 will be
between $330,000 and $400,000 for the 2020 State Primary and General elections; and
THEREFORE, BE IT RESOLVED that the City of Hugo agrees to the allocation of
funds in the maximum amount of $6,129.66: and
BE IT FURTHER RESOLVED, that the City of Hugo hereby appropriates the required
match amount of 20% as set forth in the grant application; and
BE IT FURTHER RESOLVED, in the event all of the appropriated funds indicated
above are not spent or not spent in accordance with the grant requirements, that the remaining
funds be made available for Washington County to claim for costs associated with the absentee
ballot process; and
Resolution 2020-37
Page 2
BE IT FINALLY RESOLVED, hat the chief elections officer of the City of Hugo is
hereby authorized to submit the required expenditure report to Washington County as a claim for
reimbursement up to the maximum appropriation listed above.
ADOPTED by the City Council of the City of Hugo, Minnesota this 17th day of August, 2020.
APPRO D:
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk