HomeMy WebLinkAbout2020.09.08 CC PacketMeeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to
speak at the meeting is strongly encouraged to make arrangements by 4:30 p.m. on the
meeting day by contacting City Clerk Michele Lindau at 651-762-6315.For more information
on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate.
Meeting ID # 883 6007 4505
A.CALL TO ORDER
B.ROLL CALL
C.PLEDGE OF ALLEGIANCE
D.APPROVAL OF MINUTES
1. August 17, 2020, Council Meeting
E.APPROVAL OF THE AGENDA
F.APPOINTMENTS/PRESENTATIONS
1.Update on COVID-19 City Response, COVID Budget, and Business Grant Program
G.CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1.Approve Claims Roster
2.Approve Change Order No. 2 and Pay Voucher No. 7 for 130th Street Improvement
Project
3.Approve Joel Hoistad as New Building Official
4.Approve Pay Voucher No. 5 for Water Edge Stormwater Reuse Project
5.Approval of Hugo Gardens Assessment Agreement for Sewer & Water Trunk Fees
6.Approve Special Event Permit for Hugo Legion Tent Sales/Oktoberfest Celebration
7.Approve “Adelaide Landing Park” as the Name of the New Park in Adelaide Landing
8.Approve Reduction in Letter of Credit for Adelaide Landing 5th Addition
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
TUESDAY, SEPTEMBER 8, 2020 – 7 P.M.
H. UNFINISHED BUSINESS
1. Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the
Goodview Avenue Improvement Project
2. Approve RFP for Architectural Services for Lions Park
I. NEW BUSINESS
1. Resolution Providing for the Sale of $8,000,000 G.O. Capital Improvement Plan Bonds
2. Consider Approval of Residential Picketing Ordinance
J. VISITOR PRESENTATIONS
1. None Scheduled
K. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Update
L. ADMINISTRATIVE PRESENTATIONS
1. Midyear Budget Workshop on Tuesday, September 15, 2020
2. Schedule Groundbreaking Ceremony for New Public Works Building
3. Set Date for the Grand Opening of the Future Park in Adelaide Landing
M. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 8, 2020
D.1 August 17, 2020, Council Meeting
Staff recommends Council approve the above meeting minutes as presented.
F.1 Update on COVID-19 City Response, COVID Budget, and Business Grant Program
City Administrator Bryan Bear will provide and update on COVID-10 and request Council
discuss and approve the COVID Budget Resolution and the Business Grant Program as prepared
by staff.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Change Order No. 2 and Pay Voucher No. 7 for 130th Street Improvement
Project
The City has received Pay Voucher No. 7 from Dresel Contracting for work done on the 130th
Street Improvement Project. Staff has reviewed the pay request and finds it acceptable for the
work certified through August 31, 2020. Staff recommends Council approve payment in the
amount of $162,460.35 and Change Order No.2 related to the plant testing of the bituminous
resulting in a pay factor reduction of 20%.
G.3 Approve Joel Hoistad as New Building Official
In 2019, the City Council approved the advertisement for a new Building Official to replace
Chuck Preisler when we retires in November. Recently, staff interviewed seven applicants for
the position and selected Joel Hoistad to fill the position. This position will be slotted at Pay
Grade 8, Step 2, in the 2020 salary matrix. Staff recommends Council approve the hiring of Joel
Hoistad as the new Building Official with a start date of September 14, 2020.
G.4 Approve Pay Voucher No. 5 for Water Edge Stormwater Reuse Project
Peterson Companies, Inc. has submitted Pay Voucher No. 5 for work done on the Water’s Edge
Stormwater Reuse-Phase 2 Project. Staff has reviewed the pay voucher and finds it acceptable
for work certified through August 31, 2020. Staff recommends Council approve Pay Voucher
No. 5 to Peterson Companies, Inc. in the amount of $6,239.66.
G.5 Approval of Hugo Gardens Assessment Agreement for Sewer & Water Trunk Fees
At its August 17, 2020, the City Council approved the final plat and development agreement for
the Hugo Gardens development. The approval included the assessments for the water and sewer
trunk fees required for development by the City. Staff has included a draft of the assessment
agreement and terms in the packet. Staff recommend approval of the resolution adopting the
special assessment for Hugo Gardens, subject to review and approval by the City Attorney.
G.6 Approve Special Event Permit for Hugo Legion Tent Sales/Oktoberfest Celebration
The Hugo American Legion has applied for a Special Event Permit to hold a craft show and
Oktoberfest on Saturday, October 3, 2020. A Special Event Permit approved by Council is
necessary because alcohol will be sold outdoors, there may be more than 200 people in
attendance throughout the day, it will extend after dark, and there will be amplified music.
Attendance will be spread out during the day from 9 a.m. to 9 p.m. The event will consist of
vendors outside in the parking lot area and inside the building. There will also be a D.J and a
beanbag tournament. Staff has worked with the applicant on amending their COVID
Preparedness Plan for the event. Staff recommends Council approve the Special Event Permit
for the Hugo American Legion to hold tent sales and an Oktoberfest celebration on Saturday,
October 3, 2020, subject to conditions.
G.7 Approve “Adelaide Landing Park” as the Name of the New Park in Adelaide Landing
At their meeting of August 19, 2020, the Parks Commission recommended that the new park in
Adelaide Landing be named “Adelaide Landing Park”. Residents shared their ideas for the
future park name. The City of Hugo has a Park Naming Policy and “Adelaide Landing Park” is
in keeping with the policy. The new park is under construction and will be open at the end of
September.
G.8 Approve Reduction in Letter of Credit for Adelaide Landing 5th Addition
Adelaide Landing 5th Addition has had significant work completed to date and The Excelsior
Group is requesting a reduction in the letter of credit. The current letter of credit for the 5th
Addition is in the amount of $2,192,740. Staff has inspected the work completed to date and
recommends Council approve the reduction in the letter of credit to $507,633.44 based on the
value of work remaining to be completed.
H.1 Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the
Goodview Avenue Improvement Project
At its February 3, 2020 meeting, Council held a public hearing on the Goodview Avenue
Improvement Project. Council ordered the Improvements and authorized the preparation of
plans and specifications for the project. Bids were opened May 21, 2020, and the project was
awarded to T.A. Schifsky and Sons, Inc. on June 1, 2020. Improvements will be substantially
complete by the end of September and staff is recommending that the Council move forward
with the assessment process for the project. Staff recommends Council adopt two resolutions
included in the Council packet: Declaring the Costs to be Assessed and Ordering Preparation of
the Assessment Roll, and Setting the Assessment Hearing for October 5, 2020.
H.2 Approve RFP for Architectural Services for Lions Park
A joint workshop was held with the City Council and Parks Commission on June 29, 2020, to
discuss the feasibility and funding of the Lions Park Master Plan. The City Council adopted the
Master Plan and Feasibility Study at their July 20, 2020 meeting. At the Parks Commission
meeting of August 19, 2020, next steps were discussed. This included holding a community
meeting and having stakeholder groups design the pavilion and shelter. Staff recommends
approval of a request for proposals for an Architect to design the park pavilion at Lions Park.
I.1 Resolution Providing for the Sale of $8,000,000 G.O. Capital Improvement Plan Bonds
On August 17, 2020, the City Council awarded a contract for construction and site work for a
new public works facility. The total bid, including six alternates, amounted to $9,253,560. It has
been the City’s intention to issue bonds to finance the majority of the construction costs, with the
balance coming from the water and sewer utility fund. After conferring with the city’s financial
advisors, staff is recommending the issuance of capital improvement plan bonds in the principal
amount of $8 million. Finance Director Ron Otkin will give a brief presentation. After
discussion staff recommends adoption of a Resolution Providing for the Sale of $8 million G.O.
Capital Improvement Plan bonds.
I.2 Consider Approval of Residential Picketing Ordinance
Following recent protest activity that has occurred within residential neighborhoods in the City
of Hugo, the city staff has been collecting feedback about the protests, including the direct
impact of the protests on residents. City staff, along with the Washington County Sheriff’s
Office has also been evaluating the appropriate level of response required when protests occur.
Staff will provide council with a recap of the protests, along with a summary of feedback that has
been collected. Staff would like to discuss with council the City’s primary objectives
surrounding protests, along with ideas about how to properly manage their impacts, while
balancing first amendment rights. Finally, staff will present a draft “residential picketing
ordinance” that would prohibit protests targeted at any residence.
K.1 Yellow Ribbon Network Report
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow
Ribbon Network activities held recently.
L.1 Midyear Budget Workshop on Tuesday, September 15, 2020
Staff would like to remind Council a midyear budget workshop has been scheduled for Tuesday,
September 15, 2020. This meeting will be held virtually.
L.2 Schedule Groundbreaking Ceremony for New Public Works Building
Staff recommends Council select a date on which to hold the groundbreaking ceremony for the new
Public Works building.
L.3 Set Date for the Grand Opening of the Future Park in Adelaide Landing
Construction of the future park in Adelaide Landing is anticipated to be complete at the end of
September. Staff recommends that Council schedule a grand opening for October 6, 7, or 8, or
before the regular Council meeting on October 5th. Residents will be invited and all who attend
will be asked to social distance.
M. Adjournment
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM Meeting ID # 854 2763 2453
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Finance Director Ron Otkin, Public Works Director Scott Anderson
PRESENT AT CITY HALL: City Administrator Bryan Bear, Community Development Director
Rachel Juba, City Clerk Michele Lindau
Approval of Minutes for the August 3, 2020 City Council Meeting
Klein made motion, Haas seconded, to approve the minutes for the City Council meeting held on
August 3, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Agenda
Weidt made motion, Haas seconded, to approve the agenda as presented.
Roll call vote – all ayes. Motion carried.
Carnelian-Marine-St. Croix Update – Administrator Mike Isensee
City Administrator Bryan Bear introduced Carnelian-Marine-St. Croix Watershed District
Administrator Mike Isensee. Bear reminded Council that months ago they had met Isensee, and
he was in attendance this evening to provide an update concerning activities and budget.
Isensee stated they were in the beginning stages of their ten-year watershed management plan,
and he provided an overview of what the district had accomplished. He also shared a summary
of the initial work they were conducting with residents of the district and other organizations
within the district over a five month period to find out what the concerns and priorities should be
over the next decade. He stated there were some interesting changes, and he provided
information gathered from a survey of 340 property owners and meetings held with others. Most
information came from surveys
Top concerns were invasive species, terrestrial and aquatic. There were concerns over the
complete devastation of lakes and loss of lake recreation and property values. Pollutants were
also a concern, and there was a rising concern over water quality, specifically with wells and
septics. The district would be working collaboratively with the County on ways to provide better
Minutes
HUGO CITY COUNCIL MEETING
REMOTE MEETING
MONDAY, AUGUST 17, 2020 – 7 P.M.
Hugo City Council Meeting Minutes for August 17, 2020
Page 2 of 8
information to residents on those topics.
Another concern was high water elevations and flooding. Direction they received from residents
was to protect water quality and re-shift strategies to better work on aquatic invasive species and
continue ensuring lakes, rivers and streams were clean. For the first time, the top priority of the
watershed district would be enforcement to protect water quality and shore land development.
The district was putting together a panel that included other watershed districts, the Conservation
District that is in charge of enforcing the Conservation Act, and other stakeholders to see where
the gaps were and what could be done together to better address these gaps and enforce the rules.
Haas appreciated they reached out to residents to get information on was important to them.
Update on COVID-19 City Response and Approve Resolution Approving Grant
Agreement for Election Expenses
City Administrator Bryan Bear provided an update on the City’s response to the COVID
pandemic and requested approval of a resolution approving a grant agreement with Washington
County for election expenses.
Bear stated the City remained under the State of Emergency, and he talked about the recent
executive orders requiring the wearing of masks and the reopening of schools. Meetings
continued to be conducted virtually, and he informed members of the public how they could
participate. He talked about changes that needed to be made to the audio visual equipment to
conduct hybrid meetings.
He talked about the CARES Act Federal Funding that was discussed at the Council’s last
meeting. As a result, the EDA would be discussing business grants at their meeting on August 8,
2020, and Council would need to make a decision on September 8. Staff was moving forward
with AV upgrades and heating and cooling system improvements. He talked about the CARES
Act Election Grant that was also providing funds though the Secretary of State’s Office to
respond to the pandemic for the 2020 election. The County was applying for a block grant to
distribute those funds to local municipalities. The City of Hugo’s share of the grant money was
$6,129.66 to be used for personal protection equipment, sanitizing supplies, additional election
judges, and implementation of social distancing requirements. The City was required to provide
a 20% match, and that could come from the City’s CARES Funds. Unused funds would to be
returned to Washington County for cost related to absentee ballots. He requested the Council
approve a resolution approving the grant agreement with the county to cover expenses for cost
related to the elections.
Miron made motion, Klein seconded, to approve RESOLUTION 2020-37 APPROVING
GRANT AGREEMENT WITH WASHINGTON COUNTY TO RECOVER ADDED
EXPENSES INCURRED WITH THE 2020 ELECTION PROCESS DUE TO THE COVID-19
PANDEMIC.
Roll call vote – all ayes. Motion carried.
Hugo City Council Meeting Minutes for August 17, 2020
Page 3 of 8
Consent Agenda
Klein made motion, Miron seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Matt Klein
3. Approve Promotion of Tim Olson, William Lusk, and Jake Jorgenson to Firefighter
Status
4. Approve Pay Voucher No. 12 for the Water Tower No. 4 Improvement Project
5. Approve Resolution for Variance Request from the Shoreland Overlay District Setback
Requirements at 6930 170th St. N.
6. Approve Resolution for Variance Request from the Shoreland Overlay District setback
Requirements at 6900 170th Street North.
7. Approve CUP Amendment for Boat Rental at 4444 129th St. N.
8. Approve resolutions for Victor Land Holdings, LLC, for Preliminary Plat, Final
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Matt Klein
Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Adoption
of the Consent Agenda approved the Annual Performance Review for Public Works Worker
Matt Klein.
Approve Promotion of Tim Olson, William Lusk, and Jake Jorgenson to Firefighter Status
Tim Olson, William Lusk, and Jake Jorgenson had completed all of the necessary probationary
training and requirements to be promoted to Firefighter. Adoption of the Consent Agenda
approved the promotion of Tim, William, and Jake effective August 1, 2020.
Approve Pay Voucher No. 12 for the Water Tower No. 4 Improvement Project
CB&I, LLC, had submitted Pay Voucher No. 12 for the Water Tower No. 4 Improvement
Project for work certified through July 31, 2020. Adoption of the Consent Agenda approved Pay
Voucher No. 12 in the amount of $175,218.00.
Approve Resolution for Variance Request from the Shoreland Overlay District Setback
Requirements at 6930 170th St. N.
Lori Schuman had applied for a variance from the Shoreland Overlay District setback
requirements for a detached deck at 6930 170th Street North. The request was to allow the deck
Hugo City Council Meeting Minutes for August 17, 2020
Page 4 of 8
to be setback 90 feet from the ordinary high water mark of Horseshoe Lake where 200 feet was
required by ordinance. The Board of Zoning reviewed the request at a public hearing held at their
meeting on August 13, 2020 and unanimously recommended approval. Adoption of the Consent
Agenda approved RESOLUTION 2020-38 APPROVING A VARIANCE FROM THE
SETBACK REQUIREMENTS FOR A DETACHED DECK LOCATED WITHIN THE
SHORELAND OVERLAY DISTRICT FOR LORI SCHUMAN AT 6930 170TH STREET
NORTH.
Approve resolution for variance request from the Shoreland Overlay District setback
requirements at 6900 170th St. N.
Pamela Oman had applied for a variance from the Shoreland Overlay District setback
requirements for a proposed accessory building at 6900 170th Street North. The request was to
allow the accessory building to be setback 120 feet from the ordinary high water mark of
Horseshoe Lake where 200 feet was required by ordinance. The Board of Zoning reviewed the
request at a public hearing held at their meeting on August 13, 2020 and unanimously
recommended approval. Adoption of the Consent Agenda approved RESOLUTION 2020-39
APPROVING A VARIANCE FROM THE SETBACK REQUIREMENTS FOR AN
ACCESSORY BUILDING LOCATED WITHIN THE SHORELAND OVERLAY DISTRICT
FOR PAMELA OMAN AT 6900 170TH STREET NORTH.
Approve CUP Amendment for Boat Rental at 4444 129th Street
Katherine and Benjamin Robinson had requested approval of a Conditional Use Permit (CUP)
amendment to continue the business of a boat rental known as Bald Eagle Boat Rental with
associated retail sales of bait, snacks, and non-alcoholic beverages. The boat rental use had been
on the property for decades with a few different owners. Most recently there was a Special Use
Permit approved for the site in 1993 outlining the conditions it operated under. The applicant had
a contract with the existing owner Marty Weber to purchase the property and run the business.
They were asking to clean up and revise the existing permit to remove conditions that were no
longer applicable and to add a different mix of watercraft they were proposing to rent. Staff had
recommended Council approve the CUP amendment, subject to the conditions listed in the
resolution. The Planning Commission considered the application at their August 17, 2020
meeting and unanimously recommended approval to the Council. Adoption of the Consent
Agenda approved RESOLUTION 2020-40 APPROVING A CONDITIONAL USE PERMIT
AMENDMENT FOR KATHERINE AND BENJAMIN ROBINSON TO CONTINUE TO
ALLOW THE BOAT RENTAL BUSINESS ON THE PROPERTY LOCATED AT 4444 129TH
STREET NORTH.
Approve resolutions for Victor Land Holdings, LLC, for Preliminary Plat, Final
Plat/Development Agreement, Easement Vacation, CUP Amendment, and Site Plan
Victor Land Holdings, LLC, had requested approval of a preliminary plat, final plat, easement
vacation, CUP amendment, and Site Plan on property located at 13676 Fenway Blvd. N. The
plats included 2 lots and 1 outlot. The easement vacation was for the relocation of utilities. The
CUP amendment was for revisions to the campus development, which allowed more than one
building on the property. The site plan was for a 27,100 square foot office/warehouse building.
Hugo City Council Meeting Minutes for August 17, 2020
Page 5 of 8
In 2018, the City Council approved a CUP for a campus development that approved the location
and use of four proposed buildings on the site. The general location of the buildings remained the
same with this request. The Planning Commission considered the application at their meeting on
Thursday, August 13, 2020, and unanimously recommended approval to the Council. Adoption
of the Consent Agenda approved RESOLUTION 2020-41 APPROVING A PRELIMINARY
PLAT FOR VICTOR LAND HOLDINGS, LLC, FOR “ROY MOLITOR 4th ADDITION”
LOCATED SOUTH OF 140TH STREET AND WEST OF FENWAY BOULEVARD NORTH,
and RESOLUTION 2020-42 APPROVING A FINAL PLAT FOR VICTOR LAND
HOLDINGS, LLC, FOR “ROY MOLITOR 4th ADDITION” LOCATED SOUTH OF 140TH
STREET AND WEST OF FENWAY BOULEVARD NORTH, and RESOLUTION 2020-43
APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR VICTOR LAND
HOLDINGS, LLC, TO ALLOW A CAMPUS DEVELOPMENT ON THE PROPERTY
LOCATED AT 13676 FENWAY BOULEVARD NORTH, and RESOLUTION 2020-44
APPROVING A SITE PLAN FOR VICTOR LAND HOLDINGS, LLC, FOR AN
OFFICE/WAREOUSE BUILDING ON THE PROPERTY LOCATED AT THE SOUTHWEST
CONER OF 140TH STREET NORTH AND FENWAY AVENUE NORTH.
Water Tower Update
This was not on the agenda; however, the Mayor asked for a quick update on the new water
tower. City Engineer Mark Erichson explained that construction on the water tower was
progressing, and it is expected to be operational by mid-October. They were in the process of
painting the tower.
Public Hearing on Drainage and Utility Easement Vacation for Hugo Gardens Apartments
Community Development Director Rachel Juba presented information on the request from Hugo
Garden Apartments, LLC, for a vacation of the existing drainage and utility easement located
over Outlot B, LaValle Fields, on property west of Lions Park. The lot would be final platted for
the development of Hugo Gardens. New drainage and utility easements would be placed on the
lots at the time the final plat was recorded.
The applicant had also requested approval for final plat and development agreement for “Hugo
Gardens” to allow construction of 84 apartment units in seven buildings on Outlot B of LaValle
Fields PUD. Outlot B would be platted as a single lot to accommodate the new apartments. Staff
recommended approval of the applications, subject to the findings and conditions listed in the
resolutions and development agreement.
The Council had approved the Preliminary Plat and Planned Unit Development Amendment at
its July 20, 2020, meeting. The final plat would include one lot where all the buildings would be
located and one lot for stormwater management. Part of the approval was to work with the City
for cost share up to $136,000 for stormwater management. The applicant would construct
stormwater management on their project that would accommodate for drainage and stormwater
management for Lions Park and for the construction of 147th street. The applicant had also
requested to enter in to an assessment agreement for the sewer and water trunk fees. Juba
explained they were working through the details with the finance director, and the Council would
be considering it for approval at their next meeting in September.
Hugo City Council Meeting Minutes for August 17, 2020
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Juba explained the developer was initially required to construct 147th Street and Finale Avenue
with the project; however, with the approved PUD amendment, they would only be responsible
for the construction for Finale Avenue. The Council had previously approved the street CIP that
included the construction of 147th Street, and the funding sources were also identified. She
stated that the developer was requesting language be added to the development agreement stating
they would not be assessed for 147th Street if 147th Street was constructed, and the developer was
asking to speak to the Council on it. She presented the site plan showing seven buildings with 12
units in each building. Finale Avenue would be a public street and the other streets would be
private. Juba recommended Council hold the public hearing on the easement vacation and
approve the notice to vacate the easements and approve the Final Plat and Development
Agreement for the Hugo Gardens Apartments.
Mayor Weidt opened the public hearing. There were no comments, and the Mayor closed the
public hearing.
Michael Margulies, representing the developer, and Architect Dean Dovolis were in attendance.
Margulies complemented Rachel and the team for their work on the project. He said he wanted
to clarify in the resolution that the developer would build Finale Avenue, and 147th Street was
part of the CIP. He wanted confirmation in the development agreement that the developer would
not be responsible for the initial cost of 147th if it is built. He said he was not asking the City to
commit to building 147th Street, only that if they do, the developer would not have to pay for it.
Miron made motion, Klein seconded to approve the notice to vacate the drainage and utility
easement located over Oulot B, LaValle Fields.
City Attorney Dave Snyder said he wanted to clarify that the motion was contingent upon the
approval of the development agreement and final plat for Hugo Gardens, and the development
agreement and related document be entirely consistent with the approvals of all of City Staff. If
they were not approved, the vacation would not be effective.
Roll call vote – all ayes. Motion carried.
Approve Final Plat and Development Agreement for Hugo Gardens Apartments
Juba had presented information on the final plat and development agreement with the previous
item.
Snyder stated that the development agreement as currently constructed reflected what City staff
recommended, and he did not recommend an explicit statement that the City would not assess for
the road or would construct the road at any particular time. The City’s construction of the road
was subject to the CIP, and though it was intended to be done next year, it was not expressly
stated there was any guarantee to anyone. He asked it be understood the development agreement
not contain any representations about 147th Street beyond what staff had already indicated, and
further, the final document be entirely consistent with City staff’s approval and not contain any
assurances on assessments.
Margulies stated he was not asking for any commitment to build 147th Street. They were only
Hugo City Council Meeting Minutes for August 17, 2020
Page 7 of 8
asking for confirmation that the developer would not be charged for the cost. If the City intended
to assess the property for the construction of 147th Street, they would need to know because it
was not part of their budget.
Snyder stated they were not in the position to say it would not be assessed to the developer at this
point. It may not be assessed but the option should be left open.
Juba added that the developer was sent the street CIP that moved up the downtown street
improvement project to 2021. It included 147th Street and also identified the funding sources. It
was the City’s intention that the developer not be responsible for 147th street.
They mayor pointed out it was the City’s intention to build 147th. He did not foresee the City not
doing so.
Margulies said there had been a lot of discussion on this, and it was predicated that they build
Finale and the City build 147th Street, if it chose. No one was asking for a guarantee that 147th
be built. If they were not going to be responsible for the cost of 147th Street, they wanted it
reflected in the development agreement.
Snyder stated that it was not entirely certain when any assessments, if adopted, were enacted and
who would own the property at that time. He said staff would be sure the recommendation was
consistent with their past dealing with the developer, and his recommendation was that the
Council approve the final plat and development agreement as proposed, and remaining issues be
dealt with consistent with staff’s dealings or it be brought back to council.
Klein stated the City had always been able to stick by its agreements and works with contractors
in a way that benefits all parties.
Miron said the project served a housing need in the community, and he was confident staff
would be able to work with the developer on the logistics of the agreement.
Petryk made motion, Klein seconded, to approve RESOLUTION 2020 – 45 APPROVING
FINAL PLAT AND DEVELOPMENT AGREEMENT FOR HUGO GARDEN
APARTMENTS, LLC. FOR “HUGO GARDENS” ON PROPERTY LOCATED WEST OF
FINALE AVENUE AND NORTH OF 146TH STREET with the addition that any assessment
discussions that arise from this will be worked out with the City’s legal advisor and staff.
The Mayor added, at the attorney’s request, that all documents be consistent with staff’s review
and approval before it is finalized.
Roll call vote – all ayes. Motion carried.
Receive Bids and Award Contract for Public Works Facility
Bids for the Public Works facility project were received on August 11, 2020. Public Works
Director Scott Anderson introduced project architect Jeff Oertel who stated the results of the bid
were fantastic. There were 20 bidders, and three of the bidders were below $9 million dollars.
Hugo City Council Meeting Minutes for August 17, 2020
Page 8 of 8
Oertel stated that having the project bid when it was saved the City well over a million dollars.
He said they had projects pre-corona that went for $142-$145 per square foot for the building.
This project was came in at $122 per square foot. He said there were challenges with the site,
soils, and well placement, and Xcel was a significant cost, so it was a great thing it came in so
low.
Public Works Director Scott Anderson showed the elevations of the building, and he talked
about the bid format. There was a base bid which was the building and site work and six
alternates they bid out separately because they would get better representation of what they were
paying for. Remaining items needing to bid are salt storage building, material storage bins and
site landscaping. The low base bid was $8,728,000, and Anderson reviewed the six low bids
received for the alternates. He recommended Council approve the low bid submitted by Ebert
Construction.
Council commented on how the new building will benefit the City and taxpayers for years to
come. The interest rates on bonding will save the City money, and this was the time to do it.
Haas made motion, Klein seconded, to approve the low bid submitted by Ebert Construction for
the Base Bid and six alternates the amount of $9,253,560
City Attorney Dave Snyder wanted to confirm that it is understand that the motion is contingent
with all associated documentation being consistent with the approvals of the architect and City
staff.
Roll call vote – all ayes. Motion carried.
Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein reported to Council on the recent
activities of the Yellow Ribbon Network. Haas shared photos of soldiers with prizes sent to them
by the YRN for their Bingo games. There was a golf event held by the family of a soldier who
died in a car accident on July 16th. Memorials from his funeral in the amount of $20,000 were
donated to the YRN from the Hall Family Foundation. The Hugo YRN and Stillwater YRN
together held a deployment lunch for 150 soldiers and their families, and he thanked all the
sponsors. The YRN continues to send care packages. There will be no August Burger Night.
Adjournment
Haas made motion, Klein seconded, to adjourn at 8:08 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Approve Updated Coronavirus Relief Fund Supplemental Budget
DATE: For the City Council Meeting of September 8, 2020
DESIRED COUNCIL ACTION
Approve Resolution Adopting the CARES Funding Budget.
BACKGROUND
The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was created because of the sudden decline in
economic output following the Coronavirus Disease 2019 (COVID‐19) outbreak that significantly altered the fiscal
outlook for state and local governments. The CARES Act was signed into law on March 27, 2020 and created the
Coronavirus Relief Fund (Fund), which provided $150 billion in direct assistance for domestic governments and
stipulated that $139 billion be allocated to state governments based on their populations.
The CARES Act details eligible purposes for which Coronavirus Relief Fund payments may be used. It allows local
governments to make payments for programs that (1) are necessary expenditures incurred due to the public health
emergency with respect to COVID‐19; (2) were not accounted for in the budget most recently approved as of the date
of enactment; and (3) were incurred during the period that begins on March 1, 2020 and ends November 15, 2020. The
Department of the Treasury has released guidance and extensive fact sheets which sets forth their interpretation of
these limitations on the permissible use of the Funds. It is important to note that Treasury guidance allows budgeted
public safety expenses to be funded with Coronavirus Relief Funds because their work is substantially dedicated to
mitigating or responding to the COVID‐19 public health emergency.
The Minnesota Legislature failed to pass bill SF 47 that would distribute the Coronavirus Relief Funds to local units of
governments before adjourning their special session. However, on June 25, 2020 Governor Walz announced that he
would distribute $841 million in federal funds to cities, counties, and townships for coronavirus related expenses
through the Legislative Advisory Commission (LAC) process defined in state law. Under the plan, cities with populations
of 200 or more would be eligible to receive a distribution from the Minnesota Department of Revenue of $75.34 per
capita. On June 29, 2020 the City of Hugo submitted the Coronavirus Relief Fund Certification Form to the Minnesota
Department of Revenue certifying our intent to comply with the eligible use parameters outlined in the CARES Act and
requesting distribution of the City’s portion of the Coronavirus Relief Funds. On July 7, 2020 the City of Hugo received
$1,148,713.00 in Coronavirus Relief Funds from the Department of Revenue. The City of Hugo has until November 15,
2020 to spend the funds. Any unspent funds must be sent to Washington County for reuse on eligible pandemic costs.
The Finance Department spent time researching the issued guidance and fact sheets and using that information
assembled a proposed supplemental budget that met the criteria set forth and established disbursements of the
Coronavirus Relief Funds. The original CARES Funding Budget was presented to the Council at their August 3, 2020 City
Council Meeting. Hard costs budgeted for included the reimbursement of expenditures made to manage the pandemic
and modifications made at City buildings to allow business to continue safely for Council Members, Commissioners,
CARES Funding Updated Budget
Page 2
employees, and the public. Soft costs budgeted for included the reimbursement of costs for employees that were
pulled away from their regular duties to respond to the pandemic and also to pay the expenses for public safety and
similar employees whose work is substantially dedicated to mitigating or responding to the COVID‐19 public health
emergency.
The original presented CARES Funding Budget did not have Coronavirus Relief Funds allocated to be used for
expenditures related to the provision of grants to small businesses because of the many sources of assistance already
available to Hugo businesses. The budget also did not include monies for donations to local hospitals. Staff asked that
Council provide direction if they would like to see funds allocated for small business grants and/or donations to local
hospitals.
At the August 3, 2020 City Council Meeting, Council made a motion to table the CARES Funding Budget Resolution and
directed staff to have a discussion with the EDA and to come up with ideas for a grant program for local businesses and
to determine what the need is and how the City could meet that need for local businesses, local food shelfs, other non‐
profits and hospitals and to bring a recommendation back to the Council.
The EDA discussed a small business grant program at their August 18, 2020 EDA meeting. The EDA discussed what type
of businesses in Hugo could apply for a proposed grant program and what application materials would need to be
submitted. The EDA generally agreed that there were already resources available; however, it could reach more Hugo
businesses if a local grant program was created. The EDA directed staff to create a CARES Business Grant program
allocating $200,000.00 from the Coronavirus Relief Funds for local, private and non‐profit businesses, with each
business being eligible for a grant up to $10,000.00. Businesses that qualify must generate under $3.5 million in annual
revenue and prove that they have experienced significant loss in revenue and incurred costs due to COVID‐19 related
business interruptions. For‐profit businesses must be locally owned and operated and must have a physical
establishment in the City of Hugo. Non‐profit organizations must be local to Hugo and provide service within the City of
Hugo. Businesses can use the CARES Business Grant funds to cover operating expenses incurred from March 1, 2020 to
September 30, 2020 including payroll, rent/lease payments, mortgage payments, private utilities, other critical business
expenses incurred as a result of the public health emergency, and expenses incurred in response to CDC guidelines. The
CARES Business Grant program will run from September 9, 2020 through October 1, 2020.
The Finance Department adjusted the soft costs in the original presented CARES Funding Budget to allocate
$200,000.00 for a small business grant program.
RECOMMENDATION
Staff recommends that the City Council approve the CARES Funding Budget Resolution as presented.
ATTACHMENTS
CARES Funding Budget Resolution.
CARES Business Grant Application and Grant Agreement Forms.
WHEREAS, the coronavirus pandemic has negatively impacted national, state, and local economies; and
WHEREAS, Congress has passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act
that established a $150 billion Coronavirus Relief Fund to help offset the impact of the COVID-19 outbreak on
state, local and tribal governments; and
WHEREAS, the State of Minnesota has passed through a portion of its distribution to local governments
to assist with funding expenditures incurred due to the COVID-19 public health emergency; and
WHEREAS, the City of Hugo has received $1,148,713 from this pass through distribution to partially fund
COVID-19 related expenditures incurred between March 1, 2020 and November 15, 2020.
Budget
Soft Costs
Police Services 575,373$
Fire and Rescue Services 116,640$
Staff Reassignment 80,000$
772,013$
Hard Costs
Business Grants 200,000$
Audio/Video Upgrades 51,000$
Building and HVAC Upgrades 50,000$
Telework Upgrades 42,000$
On-Line Permitting Software and Programming 11,100$
Personal Protection Equipment 7,000$
Single Audit Costs 6,000$
Fire Station Credentialing System 3,100$
Public Communications 3,000$
Sanitizing Supplies 2,500$
Election Supplies 1,000$
376,700$
Total CARES Budget 1,148,713$
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 8th day of September, 2020.
Tom Weidt, Mayor
Michele Lindau, City Clerk
RESOLUTION 2020 -
RESOLUTION ADOPTING CARES FUNDING BUDGET
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the following sums of money be allocated
from the CARES funding received in the current year:
CARES Business Grant Application 14669 Fitzgerald Avenue North, Hugo, MN 55038 ● (651) 762-6300 ● www.ci.hugo.mn.us
Applicant: _____________________________________________________
Requested Grant Amount:
$________________________ (max $10,000)
Along with the application, please submit
the following materials: □ Completed W9 form
□ 2019 Tax Statement
□ Narrative on how applicant meets grant
requirements
APPLICATION DEADLINE: OCTOBER 1, 2020
Address:_______________________________________________________
City: ____________________ State: _____________ Zip: _______________
Phone: _______________________________________________________
Email: ________________________________________________________
1. Have you been previously reimbursed by other sources of funds (County, State, and/or Federal) in response to
the COVID-19 pandemic? Yes: □ No: □
If yes, submit invoices of anything previously reimbursed by other sources of funds.
2. Are you requesting reimbursement of expenses in response to CDC guidelines? Yes: □ No: □
If yes, submit invoices, itemized copies of what was purchased, and proof of payment of expense.
3. Are you requesting reimbursement of operating expenses as a result of adversity due to the public health
emergency? Yes: □ No: □
If yes, provide proof of loss of revenue due to COVID-19 outbreak. Requested grant amount cannot exceed loss
of revenue.
My signature indicates that the information provided is true, I have read and understood the grant program guidelines, and
that I comply with the City of Hugo grant program requirements. Should the City of Hugo require any additional
documentation to verify that business guidelines are met, I will provide the necessary materials. I acknowledge that the
materials I am submitting are accurate and true.
Signature: ______________________________________________________________ Date: ___________________
ELIGIBILE USES BUSINESS GUIDELINES
• Cover operating expenses including payroll,
rent/lease payments, mortgage payments, private
utilities, or other critical business expenses as a
result of the public health emergency.
• Expenses in response to CDC guidelines.
• Expenses from March 1, 2020 to September 30,
2020.
• Must be in good standing with the City and County.
• Demonstrate that the business was adversely affected by Executive
Orders related to COVID-19 business restrictions.
• Private businesses are required to be located within the City of
Hugo. Non-profit businesses must provide service within the City of
Hugo.
• Expenses must have been incurred and paid for.
• May not exceed an annual revenue of $3.5 million.
• Demonstrate financial hardship as a result of the COVID-19
outbreak.
• Only one application per business and may apply for up to $10,000.
• Applications are on a first come, first served basis.
• May include businesses that have applied for/received any other
COVID related federal funding. However, only eligible expenses
that have not been reimbursed by other programs are considered
eligible for the Hugo CARES Business Grant Program.
NON-ELIGIBILE USES
• Funds cannot be used to replace lost revenues.
• Funds may not be used to cover taxes.
• Funds may not include expenses that have been
previously reimbursed by other sources of funding
(County, State, and/or Federal).
GRANT AGREEMENT FOR HUGO BUSINESS COVID-19 RELIEF FUND
This Agreement (“Agreement”) is between City of Hugo, 14669 Fitzgerald Avenue North, and
(GRANTEE’s Name) _____________________________________ (“GRANTEE”),
________________________________________________________________________ (GRANTEE’s
address).
WHEREAS, the Hugo City Council (the “Council”) has approved the disbursement of funds it has
received under the federal Coronavirus Aid, Relief, and Economic Security Act (“CARES Act”) to the City
of Hugo (the “City”) for use by local businesses; and
WHEREAS, the Council has distributed a portion of the Funds to the Hugo Business COVID-19
Relief Fund;
WHEREAS, GRANTEE has made an application for an award and has been selected for funding in
accordance with the terms of this Agreement; and
WHEREAS, the City has determined that GRANTEE meets the requirements to receive an award
of funding.
The City and GRANTEE agree as follows:
1. TERM AND AMOUNT OF GRANT
This Agreement is in effect from the date that the City and GRANTEE have both signed it. The
total amount of this grant is ______________ (not to exceed $10,000.00).
2. GRANT REQUIREMENTS
By entering into this Grant Agreement, GRANTEE certifies that it is a locally owned and operated
for-profit business with a physical establishment in the City of Hugo or is a locally operated non-
profit organization that serves within the City of Hugo. GRANTEE must certify that as of March 1,
2020, all of the following are true and correct:
• GRANTEE earned under $3.5 million in annual revenue; and
• GRANTEE had been operating for at least 6 months prior to March 1, 2020.
GRANTEE acknowledges that the source of funds for this Agreement are federal CARES Act funds
provided to the City of Hugo and approved for disbursement by the Hugo City Council. GRANTEE
acknowledges that the Grant Funds are subject to CARES Act requirements, and that Grant
Funds may be subject to federal and state taxes.
GRANTEE further certifies that as of the date this Agreement is signed, all of the following are
true and correct:
• GRANTEE is in good standing with the City and County;
• GRANTEE is current on property taxes that were ordinarily due and payable on or before
May 15, 2020;
• GRANTEE experienced significant loss in revenue since March 15, 2020, and incurred
costs due to COVID-19 related business interruption and required closures; or
• GRANTEE experienced business interruption due to:
o GRANTEE closed by an executive order issued by the Minnesota Governor in
response to COVID-19
o GRANTEE closed voluntarily to promote social distancing measures in response
to COVID-19 and/or suffered substantially decreased customer demand as a
result of the COVID-19 public health emergency.
GRANTEE has provided sufficient documentation to the City to demonstrate that the GRANTEE
operates a current, local business which has experienced a business interruption
(“Interruption”) due to COVID-19. GRANTEE affirms all information has been submitted or will
be submitted to the City is correct and that the documented costs have not and will not be
reimbursed through any other federal, state, or local funding source.
3. ELIGIBLE COSTS OF BUSINESS INTERRUPTION
GRANTEE has provided an itemized and documented list of eligible costs incurred as a result of
the Interruption, as more fully described in Attachment A.
4. GRANT DISBURSEMENT
The City shall pay Grant Funds directly to GRANTEE within 15 business days of a fully executed
Grant Agreement
5. NON-DISCRIMINATION
GRANTEE shall not exclude any person from full employment rights nor prohibit participation in
or the benefits of any program, service or activity on the grounds of any protected status or
class including but not limited to race, color, creed, religion, age, sex, disability, marital status,
sexual orientation, public assistance status, or national origin. No person who is protected by
applicable federal or state laws against discrimination shall be subjected to discrimination.
6. INDEMNIFICATION
GRANTEE shall defend, indemnify, and hold harmless the City and the Hugo City Council their
present and former officials, officers, agents, volunteers, and employees from any liability,
claims, causes of action, judgments, damages, losses, costs, demands for repayment or
expenses, including attorney’s fees, resulting directly or indirectly from any fraudulent act or
use of Grant Funds for non-authorized purposes by the GRANTEE, its agent, subcontractor,
anyone directly or indirectly employed by GRANTEE, and/or anyone for whose acts and/or
omissions GRANTEE may be liable in the performance of this Agreement.
7. DATA PRIVACY AND SECURITY
GRANTEE its officers, agents, owners, partners, employees, volunteers and subcontractors shall,
to the extent applicable, abide by the provisions of the Minnesota Government Data Practices
Act, Minnesota Statutes, Chapter 13 (MGDPA) and all other applicable state and federal laws,
rules, regulations and orders relating to data or the privacy, confidentiality or security of data.
MCCD, and the Agency will abide by Minnesota Statutes §13.48 on award data which provides
that, “Financial data on business entities submitted to a government entity for the purpose of
presenting awards to business entities for achievements in business development or
performance are private data on individuals or nonpublic data.” Other data containing
information which would give an advantage to competitors may be also labeled trade secret.
The City of Hugo does not guarantee that a state or federal court will not make a determination
that the data, either financial, trade secret, or otherwise, are public and require release of that
data. GRANTEE shall promptly notify the City if GRANTEE becomes aware of any potential
claims, or facts giving rise to such claims, under the MGDPA or other data, data security, privacy,
or confidentiality laws.
Classification of data, including trade secret data, will be determined pursuant to applicable law
and, accordingly, merely labeling data as “financial data” or “trade secret” by GRANTEE does not
necessarily make the data protected as such under any applicable law.
8. RECORDS – AVAILABILITY/ACCESS AND RIGHT TO AUDIT
GRANTEE must keep all records related to this Agreement and the grant for six years after this
Agreement ends. If needed, GRANTEE must allow the City, the State Auditor, or any of their
authorized representatives (which may include other independent financial analysts)
(collectively, “Auditors”) access to documentation related to this Agreement and the grant.
GRANTEE must allow the Auditors to examine, audit, excerpt, and transcribe any books,
documents, papers, records, or other data, which are pertinent to GRANTEE’s accounting
practices and procedures, and involve transactions relating to this Agreement.
9. SUCCESSORS AND ASSIGNMENTS
GRANTEE is not allowed to assign, transfer, pledge, or subcontract this Agreement or Grant
Funds whether in whole or in part without the consent of the City via a written amendment.
10. MERGER, MODIFICATION, AND SEVERABILITY
A. The entire Agreement between the City and GRANTEE, supersedes any oral agreements and
negotiations between the parties relating to the subject matter. All items that are
referenced or that are attached are incorporated and made a part of this Agreement. If
there is any conflict between the terms of this Agreement and referenced or attached items,
the terms of this Agreement shall prevail.
B. Only written and signed alterations, variations, or modifications of the provisions of this
Agreement will be valid.
C. If any provision of this Agreement is held invalid, illegal, or unenforceable, the remaining
provisions will not be affected.
11. DEFAULT AND CANCELLATION/TERMINATION
A. If GRANTEE fails to perform any of the provisions of this Agreement, GRANTEE will be in
default. “Default” by GRANTEE includes providing false, misleading or incomplete
information in documents submitted to the City or documented in Attachment A; or failing
to use Grant Funds exclusively for eligible costs. The City may excuse GRANTEE’s default in
writing. If the City does not excuse GRANTEE’s default the City may immediately cancel or
terminate this Agreement in its entirety, and may demand repayment in full of the Grant
Funds. Additionally, the City may delay payment to GRANTEE if GRANTEE fails to comply
with the terms of this Agreement until GRANTEE comes into compliance. The City must
furnish prior written notice to GRANTEE of termination, cancellation, or delay of payment.
B. Regardless of any contrary provisions in this Agreement, GRANTEE is liable to the City for
damages sustained by the City by virtue of any breach of this Agreement by GRANTEE. The
City must give GRANTEE written notice of the claimed breach and the amount of the
claimed damage. Once that written notice is given, the City may withhold any payments to
GRANTEE for the purpose of set-off until such time as the exact amount of damages due to
the City from GRANTEE is determined. Following notice from the City of the claimed breach
and damage, GRANTEE and the City must attempt to resolve the dispute in good faith.
C. The above remedies shall be in addition to any other right or remedy available to the City
under this Agreement, law, statute, rule, and/or equity.
D. If the City does not insist upon strict performance of any provision or to exercise any right
under this Agreement, that lack of insistence does not mean that the City has given up its
right to have GRANTEE strictly perform its obligations of this Agreement. If the City agrees
in writing to give up strict performance by GRANTEE in one instance, that written consent is
not a general waiver, and does not mean that the City has given up its rights throughout the
entire term of the Agreement.
E. If this Agreement expires or is cancelled or terminated for any reason by either party, the
City will not be obligated to provide any other payments to GRANTEE, except for payments
that were due prior to expiration, cancellation, or termination of this Agreement.
F. Upon written notice to GRANTEE, the City may immediately suspend or cancel/terminate
this Agreement in the event any of the following occur: (i) Either the City of Hugo does not
obtain anticipated funding from the federal government for this grant; (ii) funding for this
grant from the federal government is withdrawn, frozen, shut down, or is otherwise made
unavailable; or (iii) the City loses the funding for any other reason.
12. SURVIVAL OF PROVISIONS
Provisions that by their nature are intended to survive the term, cancellation, or termination of
this Agreement do survive such term, cancellation or termination. Such provisions include but
are not limited to: grant requirements, independent contractor, indemnification, duty to notify,
data privacy and security, records-availability/access, default and cancellation/termination,
media outreach, and Minnesota Law Governs.
13. GRANT ADMINISTRATION
Emily Weber (“Grant Administrator”), shall manage this Agreement and any subsequent audit
thereof on behalf of the City of Hugo and serve as liaison between the Hugo City Council and
GRANTEE. ____________________________ shall manage the agreement on behalf of
GRANTEE. GRANTEE may replace such person but shall immediately give written notice to the
City of the name, phone number, email, and mailing address of such substitute person and of
any other subsequent person.
14. NOTICES
Unless the parties otherwise agree in writing, any notice or demand which must be given or
made by a party under this Agreement or any statute or ordinance must be in writing, and shall
be delivered the respective party. Notices to the City shall be sent to Hugo City Hall at 14669
Fitzgerald Avenue North, Hugo, Minnesota 55038. Notice to GRANTEE shall be sent to the
address stated in the opening paragraph of this Agreement.
15. CONFLICT OF INTEREST
GRANTEE affirms that to the best of GRANTEE’s knowledge, GRANTEE’s involvement in this
Agreement does not result in a conflict of interest with any party or entity which may be
affected by the terms of the Agreement. If GRANTEE learns of any conflict or potential conflict of
interest, GRANTEE must immediately notify the City of the conflict or potential conflict. Unless
the City consents, a conflict or potential conflict may, in the City’s discretion, be cause for
cancellation or termination of this Agreement.
16. SIGNATURES/EXECUTION
Each person executing this Agreement on behalf of a party represents and warrants that such
person is duly and validly authorized to do so on behalf of such party.
17. MINNESOTA LAWS GOVERN
The laws of the state of Minnesota shall govern all questions and interpretations concerning the
validity and construction of this Agreement and the legal relations between the parties and their
performance. The appropriate venue and jurisdiction for any litigation will be those courts
located within the County of Washington, State of Minnesota. Litigation, however, in the federal
courts involving the parties will be in the appropriate federal court with jurisdiction within the
state of Minnesota.
City of Hugo
By________________________________ By__________________________________
Tom Weidt, Mayor Michele Lindau, Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2020, before me, a Notary Public, personally
appeared Tom Weidt, Mayor, and Michele Lindau, Clerk, of the City of Hugo, a Minnesota municipality
within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the
authority of the City Council of the City of Hugo, and Tom Weidt and Michele Lindau acknowledge said
instrument to be the free act and deed of said City of Hugo.
__________________________________________
Notary Public
Grant Administrator
Emily Weber
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
651-762-6311
eweber@ci.hugo.mn.us
GRANTEE
By________________________________
________________________________
Its:
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2020, before me, a Notary Public, personally
appeared ________________________________________, to me personally known, who, by me duly
sworn did say that they are the representative for the GRANTEE of this Agreement.
__________________________________________
Notary Public
City of Hugo Claims
September 8, 2020 G. 1
Vendor Invoice Amount Description Department
Active 911 Inc 194697 229.40$ Active 911 App Subscriptions (20 Additional)Fire Dept
All Seasons Rental 1-70475 204.74$ Mixing Trailer Rental - Bench Pads at Aspire Park Special Parks Fund
All Seasons Rental 1-70475 203.77$ Ready Mix Concrete - Bench Pads at Aspire Park Special Parks Fund
Allstream 17015899 102.68$ Fax Lines Administration
Baller, Scott CLAIM 65.98$ Work Boot Reimbursement Building Inspections
Blaine Brothers Inc 10004281245 261.84$ LED Work Lamps Public Works
C-Aire Inc 153274 569.29$ Air Compressor Parts & Repairs Fire Dept
Canteen Refreshment Services MSP16899 164.31$ Breakroom Supplies Gen Gov't Bldgs
Canteen Refreshment Services MSP16900 78.04$ Breakroom Supplies Public Works
CDW Government ZNW4774 47.63$ Dell USB DVD Drive Public Works
Century Link 651 426-8763 64.80$ 911 Emergency Line Administration
Century Link 651 429-3212 70.18$ Fire Station Phone Lines Fire Dept
City of Roseville 229225 125.00$ Remote Desktop Access (2) (COVID-19)Finance Dept
City of Roseville 229225 25.00$ Remote Desktop Access (2) (December)Finance Dept
City of Roseville 229225 62.50$ Remote Desktop Access (1) (COVID-19)Water & Sewer
City of Roseville 229225 12.50$ Remote Desktop Access (1) (December)Water & Sewer
City of Roseville 229242 394.00$ NetMotion Services (COVID-19)City Clerk
City of Roseville 229242 25.00$ NetMotion Services (December)City Clerk
City of Roseville 229243 391.00$ NetMotion Services (COVID-19)Planning & Zoning
City of Roseville 229243 25.00$ NetMotion Services (December)Planning & Zoning
City of Roseville 229244 394.00$ NetMotion Services (COVID-19)Community Development
City of Roseville 229244 25.00$ NetMotion Services (December)Community Development
City of Roseville 229245 391.00$ NetMotion Services (COVID-19)Engineering Dept
City of Roseville 229245 25.00$ NetMotion Services (December)Engineering Dept
City of Roseville 229246 389.00$ NetMotion Services (COVID-19)Parks Dept
City of Roseville 229246 25.00$ NetMotion Services (December)Parks Dept
City of St. Paul IN42111 528.28$ Asphalt Street Dept
Comcast 8/5/2020 2.25$ Business Internet (thru September 14)Fire Dept
Comcast 8/12/2020 10.52$ Business Cable (thru September 21)Administration
Comcast 8/18/2020 154.67$ Business Internet (thru September 27)Fire Dept
Comcast 104107131 495.69$ Business Internet (July)Administration
Comcast 104107131 495.69$ Business Internet (July)Public Works
Comcast 105837111 495.89$ Business Internet (August)Administration
Comcast 105837111 495.89$ Business Internet (August)Public Works
De Lage Landen Financial Services Inc 69063503 311.37$ August Copier Lease Payment Administration
Dell Marketing LP 10412572030 589.64$ Monitors (4) (COVID-19)Fire Dept
Dell Marketing LP 10412920736 294.82$ Monitors (2) (COVID-19)Finance Dept
Dell Marketing LP 10412920736 998.18$ Laptop Computer (1) (COVID-19)Finance Dept
Dell Marketing LP 10412920736 1,593.53$ Laptop Computer (1) (COVID-19)Building Inspections
Dell Marketing LP 10412920736 4,118.56$ Laptop Computers (4) (COVID-19)Various
Diamond Mowers Inc 0181665-IN 898.94$ Parts - Unit #317 Street Dept
Election Systems & Software LLC 1149543 2,128.65$ Protective Shields for Elections (Final) (COVID-19) Elections
Election Systems & Software LLC 1149555 821.03$ Protective Shields for Elections (Final) (COVID-19) Elections
Emergency Apparatus Maintenance Inc 113371 843.11$ Repairs - Unit #E1 Fire Dept
Ferguson Waterworks 460580 61.12$ Hydrant Parts Water Utility
Finken Water Solutions 5326652 60.50$ Drinking Water Filters Public Works
Fire Safety USA Inc 137305 815.00$ Medical Grade Surgical Masks (COVID-19)Fire Dept
Fire Safety USA Inc 137364 63.40$ Night Sticks & Safety Cone Fire Dept
Fire Safety USA Inc 137364 239.85$ Medical Grade Surgical Masks (COVID-19)Fire Dept
Fire Safety USA Inc 137464 105.00$ Safety Vest Fire Dept
Forest Lake Napa July 3,295.68$ Auto Parts and Shop Supplies Various
FPI Paving Contractors Inc 2070169.00 1,199.00$ Tack Oil Street Dept
FPI Paving Contractors Inc 2080220.00 660.00$ Tack Oil Street Dept
Game Time PJI-0142768 178.80$ Rock Climbing Blocks - Frog Hollow Parks Dept
Government Finance Officers Assoc 2977210 85.00$ Implementing the CARES Act Funds Webinar Finance Dept
Grainger 9625660957 133.68$ Part Bins Public Works
Grimco Inc 024812120-01 463.57$ Bulk Vinyl & Supplies Public Works
Hawkins Inc 4775516 3,648.78$ Water Chemicals Water Utility
Home Depot Credit Services 3621957 49.88$ Extension Cords - Elections Elections
Innovative Office Solutions LLC IN3056776 138.00$ Hand Sanitizer - Elections (COVID-19)Elections
Innovative Office Solutions LLC IN3061664 113.82$ Copy Paper Administration
Innovative Office Solutions LLC IN3061664 53.93$ Post-It Notes & Correction Tape Administration
Interstate Battery System of Minneapolis 110049404 656.18$ Batteries Public Works
Interstate Battery System of Minneapolis 110049154 (23.00)$ Batteries (Credit)Public Works
Jefferson Fire & Safety Inc IN120376 384.55$ Task Force Tips Adapters (2)Fire Dept
Jefferson Fire & Safety Inc IN120682 840.00$ Enforcer Foam Fire Dept
Johnson/Turner July 4,829.00$ Prosecution Fees (Flat Fee)General Legal
Johnson/Turner July 294.95$ Disbursements (Prosecution Costs)General Legal
Johnson/Turner July 3,868.75$ Civil Legal Fees - See Attached Breakdown General Legal
Page 1
City of Hugo Claims
September 8, 2020 G. 1
Vendor Invoice Amount Description Department
Knife Lake Concrete Inc 99201.2 4,860.00$ Curbing for Catch Basin Repairs Stormwater Fund
Knife Lake Concrete Inc 99201.2 740.00$ Misc Concrete Repairs Street Dept
Knife Lake Concrete Inc 99201.3 34,644.00$ Fire Hall Parking Lot Concrete Repairs Fire Dept
L.T.G. Power Equipment 250867 29.17$ Parts - Unit #309 Parks Dept
L'Allier Concrete Inc JL3819 3,150.00$ Concrete Pads - Adelaide Park Special Parks Fund
Landform 30752 521.25$ Hugo Gardens Deposits
Laughlin's Pest Control 37881 85.00$ August Pest Control Service (CH)Gen Gov't Bldgs
Lawson Products 9307771455 64.29$ Bulk Hardware Supplies Public Works
Lawson Products 9307803708 126.23$ Bulk Hardware Supplies Public Works
Lawson Products 9307810345 596.01$ Bulk Hardware Supplies Public Works
Lindau, Michele CLAIM 36.82$ Election Supplies - Walmart (COVID-19)Elections
Lindau, Michele CLAIM 10.67$ Election Supplies - Walmart (COVID-19)Elections
Lindau, Michele CLAIM 10.74$ Election Supplies - Family Dollar (COVID-19)Elections
Marco INV7823982 39.50$ August Copier Maintenance Building Inspections
Menards 44843 79.00$ Microwave Fire Dept
Menards 45695 34.79$ Block Adhesive - Well No. 5 Water Utility
NAC Mechanical Corp 174939 859.70$ HVAC Repairs (CH)Gen Gov't Bldgs
Preisler, Chuck CLAIM 26.90$ 2018 Int'l Building Code Plan Review Records (ICC) Building Inspections
Press Publications 676426 23.50$ City Council Change in Meeting Date Notice Ordinances/Proceedings
Press Publications 676427 23.50$ City Council Special Meeting Notice Ordinances/Proceedings
Pump and Meter Service Inc 504137 247.00$ Vehicle Hoists Inspection Public Works
Schifsky (T.A.) & Sons Inc 66280 1,368.81$ Asphalt Street Dept
Schifsky (T.A.) & Sons Inc 66318 1,819.54$ Asphalt Street Dept
Schifsky (T.A.) & Sons Inc 66358 1,297.40$ Asphalt Street Dept
Sensible Land Use Coalition 388 15.00$ Meeting Registration - Rachel Juba Planning & Zoning
SHI International Corp B12061090 1,460.00$ Windows Office Licenses (4) (COVID-19)Various
Snap-On Industrial ARS / 14464274 125.00$ Shop Tool Repairs Public Works
St. Croix Recreation Fun Playgrounds Inc 20602 12,823.01$ Tables, Benches & Receptacles - Adelaide Park Special Parks Fund
Sun Life Financial September 920.23$ Disability Premium Finance Dept
Sylva Corporation Inc 64267 2,016.00$ SoftStep Mulch - Diamond Point Park Special Parks Fund
Sylva Corporation Inc 64268 1,104.00$ SoftStep Mulch - Beaver Ponds Park Special Parks Fund
Sylva Corporation Inc 64269 560.00$ SoftStep Mulch - Val Jean Park Special Parks Fund
Sylva Corporation Inc 64270 608.00$ SoftStep Mulch - Clearwater Cove Park Special Parks Fund
Sylva Corporation Inc 64271 1,696.00$ SoftStep Mulch - Arbre Park Special Parks Fund
Synchrony Bank 12JNLEHVKTSY 119.97$ Rubber Mats (3) - Clearwater Cove Park Special Parks Fund
Synchrony Bank 12JNLEHVKTSY 119.97$ Rubber Mats (3) - Arbre Park Special Parks Fund
Synchrony Bank 12JNLEHVKTSY 159.96$ Rubber Mats (4) - Diamond Point Park Special Parks Fund
Synchrony Bank 12JNLEHVKTSY 23.28$ Insect Repellant Parks Dept
Synchrony Bank 12KBLEHVKJEK 31.45$ Pest Control Supplies Parks Dept
Tablet Command INV-0369 450.00$ Tablet Command Annual License Fire Dept
T-Mobile 870254054 1,042.45$ Cellular Phone Charges Various
T-Mobile 870254054 219.99$ Equipment Purchases Public Works
Toshiba Financial Services 5011584023 175.23$ September Copier Lease Payment Fire Dept
Toshiba Financial Services 5011584023 1.51$ Overage Charges (B & W)Fire Dept
Toshiba Financial Services 5011584023 16.63$ Overage Charges (Color)Fire Dept
Trepanier Stucco, LLC 8/21/2020 4,850.00$ Stucco Repairs (FH)Fire Dept
Tri-State Bobcat A75996 206.14$ Parts - Unit #304-C Street Dept
Tri-State Bobcat A76109 17.72$ Parts - Unit #304-C Street Dept
UniFirst Corporation July 27.52$ Supplies & Floor Mat Services (FH)Fire Dept
UniFirst Corporation August 13.33$ Supplies & Floor Mat Services (CH)Gen Gov't Bldgs
UniFirst Corporation August 102.58$ Uniform, Supplies & Floor Mat Services (PW)Public Works
UniFirst Corporation August 208.41$ Uniform, Supplies & Floor Mat Services (PW)Public Works
Verizon Wireless 9860086669 1,068.61$ Cellular Phone Charges Various
122,739.62$ Total Claims for September 8, 2020
Page 2
JOHNSON/TURNER
LEGAL
August 10, 2020
City of Hugo
Attn: Ron Otkin
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of July 31, 2020.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER MATTER I.D. SUBTOTAL
Carpenter Property Purchase 12-2359-027 92.00
Council Meetings 19-2359-052 300.00
Deutsche Bank Litigation 17-2359- 044 33.75
General 2020 20-2359-056 2,369.25
Water Tower #4 12-2359-021 69.00
White Bear Lake Litigation 13-2359-032 1,004.75
Prosecution 12-2359-024 5,123.95
TOTAL NOW DUE: 8,992.70
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON/TURNER LEGAL
Davi . Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206, Forest Lake, MN 55025 / p 651.464.7292 / f 651.464.7348
Offices conveniently located throughout the metro area
johnsonturner. com
K:\010892-000\Admin\Construction Admin\Pay Voucher\010892-000 PV7 LTR to City 090220.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM September 2, 2020
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 130th Street Improvement Project
City of Hugo
S.A.P. 224-110-002
WSB Project No. R-010892-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 7 for the above referenced project in the
amount of $162,460.35. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 7 for Dresel Contracting, Inc.
The amount indicated above reflects work certified through August 31, 2020, with a 5% retainage
applied. Please include one executed copy of the pay voucher with the payment to Dresel
Contracting, Inc. and return one executed copy to our office for our file. If you have any questions
or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
kkp
September 2, 2020
K:\013127-000\Admin\Construction Admin\Pay Vouchers\013127-000 PV5 LTR to City 082420.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM August 24, 2020
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Water’s Edge Stormwater Reuse – Phase 2
City of Hugo, MN
WSB Project No. R-013127-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 5 for the above referenced project in the
amount of $6,239.66. The quantities completed to date have been reviewed and agreed upon by
the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 5 for Peterson Companies, Inc.
The amount indicated above reflects work certified through August 31, 2020, with a 5% retainage
applied. Please include one executed copy of the pay voucher with the payment to Peterson
Companies, Inc. and return one executed copy to our office for our file. If you have any questions
or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
cc: Ray Theiler, WSB
kkp
August 24, 2020
RESOLUTION NO. 2020-____
RESOLUTION ADOPTING ASSESSMENTS FOR THE HUGO GARDENS
IMPROVEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUGO, WASHINGTON COUNTY, MINNESOTA:
1.Such assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands
named therein, and each tract of land therein included is hereby found to be
benefited by the proposed improvement in the amount of the assessment levied
against it.
2. Such assessment shall be payable and certifiable as taxes in equal annual
installments extending over a period of 10 years, the first of the installments to be
payable on or before the first Monday in January 2021, and shall bear interest at
the rate of 4% per annum from the date of the adoption of this assessment
resolution. To the first installment shall be added interest on the entire assessment
from the date of this resolution until December 31, 2021. To each subsequent
installment when due shall be added interest for one year on all unpaid
installments.
3.The owner of any property so assessed may, at any time prior to certification of
the assessment to the county auditor, pay the whole of the assessment on such
property, with interest accrued to the date of payment, to the city finance director,
except that no interest shall be charged if the entire assessment is paid within 30
days from the adoption of this resolution; and he may, at any time thereafter, pay
to the city finance director the entire amount of the assessment remaining unpaid,
with interest accrued to December 31 of the year in which such payment is made.
Such payment must be made before November 15 or interest will be charged
through December 31 of the next succeeding year.
4.The city clerk shall forthwith transmit a certified duplicate of this assessment to
the county auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over in the same manner as other
municipal taxes.
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 8th day of September,
2020
________________________________
Tom Weidt, Mayor
ATTEST:
_____________________________________
Michele Lindau, City Clerk
G.5
1
───────────────────────────────────────────────────────
Return to:
David K. Snyder, Esq.
JOHNSON/TURNER LEGAL
56 E. BROADWAY AVENUE, SUITE 206
FOREST LAKE, MN 55025
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
ASSESSMENT AGREEMENT
THIS AGREEMENT, made and entered into this _____ day of ___________, 2020, by
and between the CITY OF HUGO, a Minnesota municipality organized under the laws of the State of
Minnesota (hereinafter referred to as "City"); and HUGO GARDEN APARTMENTS, LLC, a Minnesota
limited liability company (hereinafter referred to as "H.G.A.").
WITNESS:
WHEREAS, the City Council has, by Resolution on approved assessments in connection
with a major subdivision known as Hugo Gardens and construction of apartment buildings. H.G.A.
is the owner of the property identified on Exhibit A attached hereto (the Property”) and desires to
stipulate to the payment of a specified sum to ensure the provision of sanitary sewer, water, street
and storm drainage improvements to the property; and,
2
WHEREAS, it is the policy of the City to enter into development contracts as contemplated
in Minnesota Statutes §462.358, Subd. 2(a), and is undertaking the project based upon H.G.A.’s
undertakings expressed herein; and,
WHEREAS, the parties hereto desire to set forth their respective rights and obligations.
NOW, THEREFORE, in consideration of the premises and of the mutual promises and
conditions contained herein, it is agreed by the parties hereto as follows:
1. Developer shall pay the following trunk costs pursuant to the Amortization
Schedule attached hereto as Exhibit B:
• Trunk Sewer: $52,224.00
• Trunk Water: $62,720.00
2. H.G.A. consents to the payment of assessments levied upon the Property, if any, and
waives and releases, on behalf of themselves and their successors in title, the right to appeal from or
challenge any assessment whether under Minn. Stat. § 429, state or federal constitution.
3. Warranty of Title. H.G.A. warrants and represents to the City that they are the fee
owner of the Subject Parcel described herein and that they have the authority to execute this
Assessment Agreement and agree to the conditions hereof.
4. Binding Effect. This Agreement shall be deemed to be a restrictive covenant and
the terms and conditions hereof shall run with the lands described herein, and be binding on and
inure to the benefit of the heirs, representatives and assigns of the parties hereto, and shall be
binding upon all future owners of all or any part of the subject property, and shall be deemed
covenants running with the land. Reference herein to H.G.A., if there be more than one, shall mean
each and all of them.
This Agreement shall be placed of record so as to give notice hereof to subsequent
3
purchasers, the cost of said recording shall be borne by H.G.A. and charged against the escrow
account.
5. Governing Law. This Agreement shall be interpreted in accordance with and be
governed by the laws of the State of Minnesota.
6. Entire Agreement. This Agreement sets forth the entire agreement of the parties hereto
and supersedes all prior agreements and understandings between the parties with respect to the
matters contained herein.
7. Amendment, Modification or Waiver. No amendment, modification or waiver of any
condition, provision or term herein shall be valid or of any effect unless made in writing, signed by
the party or parties to be bound or by a duly authorized representative thereof and specifying with
particularity the extent and nature of such amendment, modification and waiver.
IN WITNESS WHEREOF, the City and Applicant have caused this Agreement to be duly
executed on the day and year first above written.
[SIGNATURES ON FOLLOWING PAGE(S)]
4
APPLICANT
HUGO GARDEN APARTMENTS, LLC
_________________________________
By: ____________________________
Its: ____________________________
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of_______________,
2020, by ________________, the _______________ of Hugo Garden Apartments, LLC, a
Minnesota limited liability company, on behalf of said company with full authority so to do.
_________________________________
SIGNATURE OF NOTARY PUBLIC
OFFICIAL SEAL OF NOTARY PUBLIC
5
CITY OF HUGO
By: _________________________ By: ___________________________
Bryan Bear Michele Lindau
Its: City Administrator Its: City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of_______________,
2020, by Bryan Bear, the City Administrator, of the CITY OF HUGO, a Minnesota municipal
corporation, on behalf of said City with full authority so to do.
_________________________________
SIGNATURE OF NOTARY PUBLIC
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON )
The foregoing instrument was acknowledged before me this ____ day of
_______________, 2020, by Michele Lindau, the City Clerk of the CITY OF HUGO, a Minnesota
municipal corporation, on behalf of said City with full authority so to do.
_________________________________
SIGNATURE OF NOTARY PUBLIC
DRAFTED BY:
David K. Snyder, Esq.
JOHNSON/TURNER LEGAL
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
651-464-7292
OFFICIAL SEAL OF NOTARY PUBLIC
OFFICIAL SEAL OF NOTARY PUBLIC
EXHIBIT A
(Legal Description)
Lot 1, Block 1, LaValle Fields
(subject to change with Hugo Gardens Plat)
2
EXHIBIT B
(Amortization Schedule)
Special Event Permit - Memorandum
To: City Administrator Bryan Bear
From: City Clerk Michele Lindau
Date: August 31, 2020, for the September 8, 2020, Council Meeting
Re: Hugo Legion Craft Show and Octoberfest Celebration on Saturday, October 3, 2020
1. BACKGROUND:
The Hugo American Legion has applied for a Special Event Permit to hold a craft show
and Oktoberfest on Saturday, October 3, 2020. A Special Event Permit approved by
Council is necessary because alcohol will be sold outdoors, there may be more than 200
people in attendance throughout the day, it will extend after dark, and there will be
amplified music.
2. DESCRIPTION OF EVENT:
The event will take place from 9 a.m. to 9 p.m. and will consist a craft show with craft
vendors inside and outside of the building, food vendors, D.J. music and a bean bag
tournament. Details of the event are included with the application
The event is outlined in detail below.
Parking
The south portion of the Legion parking lot will be used for vendors, D.J. and a bean
bag tournament. MGM Liquors, located adjacent to the east, has agreed to allow
parking in their lot with the exception of the first two rows. The Daycare has agreed
to allow vendors to park on their lot across the street. Parking along the streets will
also be available and likely used for this event.
Activities
Vendors will be open from 9 a.m. to 2 p.m. The bean bag tournament will be from 4-
7 p.m. and music until 9 p.m. The amplified sound will be directed south towards the
commercial area.
2
Signage
The applicant will have signage onsite. Any signage off premises will need to be
approved by the City.
Structures and Tents
There will be no stage structure, and tents will be small vendor tents, properly
anchored.
Bathroom facilities/waste management
Not all attendees will be there at the same time, and it is felt the bathroom facilities
and waste facilities inside the building will be adequate. Legion staff will be required
to remove all trash, if any, from the parking areas at the close of the event.
Food and Liquor
Alcohol will be served in a fenced in area. Identification will be checked and wrist
bands issued to those 21 years of age and older. At all times, there will be security at
the entrances to ensure no alcohol leaves the fenced area. There will be food trucks
on the property, and food may also be served from the Legion kitchen.
Security
Security has been discussed with the applicant and it has been decided there is no
need to hire a deputy to be on duty. The attendees of the event will be spread out
during the day, and employees of Legion will be monitoring liquor consumption.
3. REQUIREMENTS:
The applicant has provided the City the completed permit and permit fee. In accordance
with this permit, the applicant shall conduct the event as described herein and meet the
following conditions:
Prior to the Event
1. The applicant will provide the City a signed Hold Harmless Agreement.
2. The applicant will provide a Certificate of Liquor Liability Insurance showing
the City of Hugo as additionally insured for this event.
3. The applicant will work with staff on placement of an off-site sign for the
event.
4. The area serving alcohol will be enclosed by fencing.
5. The applicant will post signs prohibiting alcohol out of fenced area.
6. All tents and will be adequately anchored.
7. Snow fence will be installed around the perimeter of the site.
3
During the Event
8. The applicant shall conduct the event in accordance with the approved plans
submitted with the application.
9. The applicant shall comply with all applicable federal, state, and local laws,
rules, regulations, and ordinances.
10. All food vendors will be properly licensed.
11. Security will be posted at all entrances/exits to ensure no alcohol leaves the
tent area.
12. Any report of alcohol outside the fenced area will result in all alcohol sales
and consumption to cease outdoors for the remainder of the event.
13. All outdoor activities will end by 9 p.m.
Additional COVID Requirements
14. Their COVID Preparedness plan will be amended to add the following
requirements for the event:
Anyone with symptoms of COVID as described in their preparedness plan
will be prohibited on the site.
Signs will be posted stating the requirement for face coverings and social
distancing.
Patrons will not be allowed to enter the outdoor area if the outdoor
capacity will not permit social distancing.
Inside the building will adhere to 50% of capacity limit of the building.
Masks will be made available if needed.
Sanitizing stations will be available at multiple places.
Vendor booths and all tables will be spaced six feet apart.
No more than four chairs will be at a table.
Seating will be required when consuming food or beverages
Face coverings must be worn at all times except while seated and
consuming food or beverages.
Yellow tape will be used on the floor/ground to indicate the direction of
traffic.
4
After the Event
15. All signage for the event, not located on the Legion property, will be removed
immediately after the event.
16. Litter will be removed from all parking areas.
CONCLUSION/RECOMMENDATION:
The Legion held this same event last year with no issues; however, this year, they will be
required to follow their amended COVID Preparedness Plan. Staff feels the event is
being well planned and recommends Council approve the event subject to the conditions
above.
Minor changes to this permit may be approved by City staff. Changes staff deems to be
significant will require Council review and approval.
PARK NAMING POLICY
CITY OF HUGO
1. Parks may be named for the deceased after 50 years have elapsed from the time of
death. The deceased may include local or national heroes and national, state, or local
officials.
2. Parks may be named for streets, neighborhoods, historical events and characters,
trees, flowers, places, mythological and descriptive names. These names should be
indigenous to the City of Hugo.
3. New parks should not be named for civic organizations in order to avoid community
conflicts. Existing park names are grandfathered in.
4. Park or facility names should not be changed without good cause. They should be
named carefully and with permanent intent. No park or park facility can be renamed
without the consent of the Parks Commission.
5. The criteria should be reviewed from time to time, and if necessary, periodically
revised to offer the Parks Commission a practical, up-to-date and helpful tool through
which practical decisions may be reached and by which difficult situations may be
amicably reconciled. The Parks Commission will name all City-owned parks in
Hugo.
6. Parks or facilities may be named in recognition of a grant of funds which
significantly improves a park by a non-profit, as determined by the Parks
Commission. (Policy addition approved by the City Council October 19, 2009)
Future Park in Adelaide LandingPark Name Ideas From ResidentsReceived by email or phone as of August 1, 2020Park NameNotesArcand ParkGale ArcandArthur Arcand ParkGale ArcandAdelaide Angels ParkRon & Debbie BarghiniAdelaide Anges ParkRon & Debbie BarghiniFrench for angelsDrangonfly ParkDan BurnstineArcand ParkTodd ArcandHeron Ridge City ParkVernita WilliamsAdelaide ParkLee DordalKangaroo CrossingKaren HayesResident
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
Introduction
The City of Hugo is seeking a qualified consultant to provide architectural planning and design services for the design
development of a multi-purpose pavilion at Lions Park, located adjacent to the Hugo City Hall at 14669 Fitzgerald
Avenue North, Hugo, MN 55038.
The following information shall be used to provide a letter proposal identifying a statement of qualifications summary
for the City of Hugo.
Project Information
The City of Hugo undertook a park master plan study in 2015 for Lions Park with an update to the master plan
completed in 2020 by WSB (see attached). The master plan identifies the vision for Lions Park and it is the intent of the
City of Hugo to begin the design development process of key elements of the master plan for consideration of inclusion
in a phase one implementation project for 2021.
The City of Hugo is seeking professional architectural design services to undertake the design development for the
multipurpose pavilion building identified on the master plan.
Scope of Services
The successful consultant is expected to include all work and consultants deemed necessary to complete the following
activities within the given timeframe:
a. Project Start-Up & Programming Meeting: The Architect shall attend a virtual project start-up meeting
with the City and WSB to review over the proposed schedule, confirm key stakeholder groups and
develop a clear understanding of the scope of the project and intended outcomes with discussion of
initial multipurpose building programming.
b. Steering Committee Meeting #1: The Architect will facilitate a virtual meeting with the City, WSB and
stakeholder committee (committee members selected by the City of Hugo) to brainstorm ideas and
confirm a programming list and goals for the multipurpose pavilion.
c. Conceptual Design: The Architect shall develop up to two (2) conceptual design development
approaches for the multipurpose pavilion building based on the programming goals developed with the
pavilion committee. The conceptual designs will illustrate potential building sizes, spatial configurations,
material selection, and character along with related cost considerations. The Architect shall coordinate
with WSB for the conceptual design for the exterior spaces surrounding the pavilion.
d. City Review Meeting: The Architect will facilitate a virtual meeting with the City and WSB to review the
conceptual design development approaches for review and feedback and make modifications as
necessary prior to the Steering Committee Meeting.
e. Steering Committee Meeting #2: The Architect will facilitate a virtual meeting with the City, WSB and
stakeholder committee to present and review the conceptual design development plans and related
cost considerations for review and feedback. The intent of the meeting is to determine the final desired
programming, layout, size, and materials as it relates to budgetary constraints to determine the
preferred approach to carry forward into the final design process.
f. Preferred Design Development: The Architect will work with the City to determine the preferred
approach for the multipurpose pavilion design based on the feedback from the conceptual design
review meeting. The Architect will prepare design development plans to include building sections and
elevations that illustrate the overall preferred pavilion size, layout and material selection with an
estimate of probable costs for construction and narratives for the structural systems and MEP design.
The Architect shall coordinate with WSB to refine the related exterior plaza seating and gathering spaces
surrounding the pavilion, including a community fire pit and stage area.
g. City Review Meeting: The Architect will facilitate a virtual meeting with the City and WSB to review the
preferred multipurpose pavilion and plaza design and estimate for review and feedback for further
refinements prior to the Steering Committee meeting.
h. Steering Committee Meeting #3: The Architect will facilitate a virtual meeting with the City, WSB and
stakeholder committee to present and review the preferred multipurpose pavilion and plaza design and
estimate for review and feedback.
i. Parks Commission Meeting: The Architect and WSB shall attend a virtual Parks Commission Meeting to
present the final multipurpose pavilion and estimate, along with the overall site plan and estimate, for
review and approval.
j. City Council Meeting: The Architect and WSB shall attend a City Council Meeting to present the final
multipurpose pavilion design and estimate, along with the overall site plan and estimate, for review and
approval to carry the preferred approach into the final design package for construction.
k. Deliverables: The Architect shall provide meeting agendas, graphics and other materials necessary for
the identified meetings and shall distribute meeting minutes / follow-up notes following each meeting.
All materials shall be provided to the City of Hugo in electronic form.
The City of Hugo will organize the steering committee members and will provide all mailings to residents.
Submittal Requirements:
Firms or persons wishing to be considered shall submit an electronic copy of their letter proposal in .pdf form to the City
of Hugo no later than 10:00 am on September 21, 2020 to include the following:
1. Firm Overview (1-page maximum)
2. Key Staff Identification and Statement of Qualifications (2-page maximum)
3. Project Examples with References (5-page maximum)
4. Scope of Services / Project Design Approach (5-page maximum)
5. Fee Proposal (1-page maximum)
In-person or virtual interviews shall include approximately 30-45 minutes of discussion of the submitted proposal and a
question and answer session with H. No formal presentations by the consultant will be included.
Tentative Schedule
The following timeline represents the tentative sequence of events contemplated in the qualification and selection
procedure.
Request for Proposals Distributed September 9, 2020
Proposals Due September 21
Interviews September 25 / 28
Council Approval of Consultant October 5
Design Process October 12 – January 12, 2020
Parks Commission Meeting January 20, 2021
Council Approval of Project February 1, 2021
Project Contacts
All questions shall be submitted in writing to the following project contact and answers may be shared with all
proposers:
Shayla Denaway, City of Hugo Parks Planner
SDenaway@ci.hugo.mn.us
K:\016030-000\Graphics\Master Plan\016030 Master PlanScale in Feet80’0’40’20’10’Hugo, Minnesota July 10, 2020 | WSB Project number: 016030-000Lions Park | 2020 Master PlanPAVILION23 PARKING STALLS147TH ST NFITZGERALD AVE. UPPER 146TH ST. FINALE AVE. N.
FINALE A
V
E.
N.INCLUSIVE PLAYGROUND PODSFUTURE MEMORIALPLAZA AND SEATINGSTORAGEBUILDINGRELOCATED SKATE PARKFIRE PIT LOCATION OPTIONSMAIN PAVILIONFUTURE COMMUNITY SPORTS PADOPEN FIELDOPEN FIELDOPEN LAWNOPTIONAL TRAIL CONNECTION TO CO RD 61 / HCRTOUTDOOR PLAZA OPEN LAWNPHOTO EXAMPLESPERFORMANCE STAGESPORTS COURTPLAY FEATURESLAWN EVENTS / STAGECOMMUNITY FIRE PITMEMORIAL27 PARKING STALLS58 PARKING STALLS9 PARKING STALLS7 PARKING STALLS67 PARKING STALLS9 PARKING STALLS6 ADA PARKING STALLS
K:\016030-000\Admin\Docs\016030_2020-0710_Master Plan Summary.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Memorandum
To: City of Hugo
From: Candace Amberg, WSB
Date: July 10, 2020
Re: Lions Park Master Plan
WSB Project No. 016030-000
Lions Park Master Plan
The 2020 Lions Park Master Plan reflects updates to the previous master plan according to
current needs and desires for a potential phase one implementation project. The master plan was
presented at the joint City of Hugo City Council and Parks Commission on June 29th for review
and comment for modifications to finalize the Lions Park Feasibility Study with corresponding cost
estimate.
The 2020 Master Plan is summarized as follows:
Vehicular Circulation:
• The City Hall parking lot contains 6 ADA stalls along the front of the building with the
remainder of the parking lot to contain approximately 58 parking stalls. The parking lot is
configured so that Fitzgerald Ave acts as an entrance drive to the parking lot but the use
of the center island does not allow straight through traffic into the parking lot in order to
slow traffic.
• Fitzgerald Ave north of the City Hall parking lot is shown widened to a 32’ wide urban
road with parallel parking along Lions Park containing approximately 9 stalls. The parallel
parking stalls are optimal locations for setting up food trucks or other vendors to b e used
in conjunction with park lawn activities. These can also serve as a primary entrance into
the park space for vehicles for select activities/events.
• Upper 146th is shown with a total of approximately 48 to 50 pull-in parking stalls along
Lions Park.
• Finale Ave is shown as a 28’ wide urban road with approximately 16 parallel parking
stalls along Lions Park.
• 147th St is shown as a 26’ wide urban road with no parking on the roadway.
• The City of Hugo intends to conduct additional street feasibility design studies to
determine final road improvements, design and impacts along with overall stormwater
strategy and design.
• A parking lot (possibly a future phase) is shown in the northwest corner of the park with
approximately 60-67 parking stalls. An area is identified for a rain garden, though a future
stormwater design will be conducted with the road feasibility study.
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Pedestrian Circulation:
• A 10’ wide trail is shown on the north side of 147th St with two trail options for pedestrian
circulation to connect to the Hardwood Creek Regional Trail.
o One option extends the trail on the north side of 147th St all the way to County
Road 61 to align with the 147th St trail east of County Road 61.
o An alternate option would divert pedestrians to cross over 147th St at the
intersection of 147th and Finale at a crosswalk and then extend east through
Lions Park along 147th, route south along Fitzgerald and connect to the HCRT by
City Hall. While this trail option skirts the park perimeter, it has the potential for
some conflict points with park and city hall users.
• Pedestrian walks/trails extend along the entire perimeter of Lions park to provide access
from parking areas to destination points within the park and creates a large loop.
• An internal park trail loop extends around the open lawn area and provides access to the
various destination points within the park.
• Trails are shown to be 10’ wide and bituminous. Some routes may be concrete in which
case they may be constructed at an 8’ width.
• Entry plaza spaces are created along all four corners of the park to provide a visual cue
and inviting appeal to the park.
Lawn Space / Open Fields:
• A long central open lawn space can accommodate large events, such as Good Neighbor
Days, or it can accommodate several smaller events at once.
• Open skating (if desired) can be located in close relation to one of the fire pit locations.
• There are two locations shown for the inclusion of a backstop for informal ballfield use. At
this time, the ballfield does not include an agg-lime infield. This can be further developed
to include a T-ball infield or it can remain as simple as a backstop with turf lawn space.
o The open field on the west end of the park is in close relation to the playground
for optimal viewing for parents who may have kids utilizing the field and
playground at the same time, but additional safety measures may be needed to
protect the playground from foul balls.
o The open field on the east end has more dedicated lawn space and is situated to
cause fewer conflicts with other park uses, but lacks good visibility to the
playground.
• A smaller open lawn space is located on the east side of the main park pavilion and is
meant to be open seating for the performance stage area. It can also be used for
memorial gatherings in alignment with the future memorial, open picnic space related to
the main pavilion, an open skating area (if desired), and can be secured with temporary
fence for some park events.
Recreational Amenities:
• Skate Park: The skate park is shown being relocated along Fitzgerald Ave by the City
Hall parking lot.
• Memorial: A future memorial is shown in alignment with the main walkway to City Hall
and can utilize the open lawn area for memorial events.
• Main Pavilion: The pavilion is intended to be further design development with an architect
to determine final programming and space requirements but for the purpose of the
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master plan is identified as a multi-purpose building with restrooms, storage space, open
air picnic shelter space, a potential internal meeting / activity room, potential vending area
or small kitchen, and has an exterior space to act as a performance stage that is aligned
with the memorial and City Hall axis. There are external plaza spaces on either side of
the building for outdoor seating and gathering. Additional storage is available with a shed
along the NW parking lot.
• Fire Pit: There are two locations shown for a community fire pit, and potentially both
locations could be developed.
o The larger community fire pit overlooks the main lawn space and has retaining
walls that act as seating while creating wooded islands on either side.
o The smaller fire pit is located on the east end of the pavilion and overlooks the
smaller open lawn space.
• Inclusive Playground: The playground has several pods to allow for a larger space
dedicated to a destination playground that is inclusive for varying abilities, challenge
levels and sensory stimulation. A central plaza space with seating and shade is located
within the playground and ornamental fencing is placed along the exterior perimeter for
safety enhancements.
• Community Sports Pad: The sports pad is a possible future element, depending on
budgetary constraints and recreational needs, and is a placeholder in the current plan.
The space is large enough to develop a double tennis court which is also large enough to
consider pickleball, basketball or other court combinations.
• Splash Pad / Interactive Fountain: While the previous master plan indicated space for a
splash pad, the current plan has eliminated this as an option due to high costs and
current water use goals, but has considered the potential for a future interactive fountain
in the seating plaza space on the west side of the main pavilion if needs dictate.
ORDINANCE NO. _____
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
AN ORDINANCE OF THE CITY OF HUGO, MINNESOTA,
RELATING TO AND REGULATING TARGETED PICKETING IN
RESIDENTIAL NEIGHBORHOODS IN THE CITY OF HUGO
WHEREAS, the City Council finds that targeted residential picketing in front of or about
a residential dwelling causes emotional distress to the dwelling occupants, obstructs and
interferes with the free use of public rights-of-way and has as its object the harassment of
the dwelling occupants; and,
WHEREAS, the City Council further finds that, without resorting to targeted residential
picketing, ample opportunities exist for those otherwise engaged in targeted residential
picketing to exercise constitutionally protected freedom of speech and expression; and,
WHEREAS, the protection and preservation of the home is the keystone of democratic
government; the public health and welfare and the good order of the community require
that members of the community enjoy, in their homes and dwellings, a feeling of
wellbeing, tranquility and privacy and, when absent from their homes and dwellings,
carry with them the sense of security inherent in the assurance that they may return to the
enjoyment of their homes and dwellings; the practice of picketing before or about
residences and dwellings causes emotional disturbance and distress to the occupants,
obstructs and interferes with the free use of public sidewalks and public ways of travel;
such practice has as its object the harassing of such occupants and, without resort to such
practice, full opportunity exists, and under the terms and provisions of this section, will
continue to exist for the exercise of freedom of speech and their constitutional rights; and
that the provisions hereinafter enacted are necessary for the public interest to avoid the
detrimental results herein set forth.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HUGO,
MINNESOTA, HEREBY ORDAINS AS FOLLOWS:
SECTION 1. DEFINITIONS. For the purpose of this section, the term "targeted
residential picketing" means:
(1) Marching, standing, or patrolling by one or more persons directed solely at a
particular residential building in a manner that adversely affects the safety, security, or
privacy of an occupant of the building; or
(2) Marching, standing, or patrolling by one or more persons which prevents an
occupant of a residential building from gaining access to or exiting from the property on
which the residential building is located; or
(3) Standing, marching, patrolling or picketing by one or more persons focused in
front of or adjacent to a particular residential dwelling without the consent of that
dwelling's occupants.
SECTION 2. PURPOSE. The city has an interest in the protection of residential
privacy, the wellbeing and tranquility of the home, and protecting citizens from unwanted
speech when they are a captive audience within their homes. The city council finds that,
without resorting to targeted residential picketing, ample opportunities exist for those
otherwise engaged in targeted residential picketing to exercise constitutionally protected
freedoms of speech and expression.
SECTION 3. PROHIBITED ACTIVITY. No person shall engage in targeted
residential picketing within the City.
SECTION 4. VIOLATION/PENALTY. Every person convicted of a violation of any
provision of this Ordinance shall be guilty of a misdemeanor.
SECTION 5. SEVERABILITY. Should any section, subdivision, clause or other
provision of this Ordinance be held to be invalid by any court of competent jurisdiction,
such decision shall not affect the validity of the Ordinance as a whole, or of any part
thereof, other than the part held to be invalid.
SECTION 6. EFFECTIVE DATE. This Ordinance shall take effect and be in force
from and after its passage and publication.
ADOPTED BY THE HUGO CITY COUNCIL ON ______________________, 2020.
______________________________
Tom Weidt, Mayor
ATTEST:
_____________________________
Michele Lindau, City Clerk
19/3/2020 12:26 PMHugo City CouncilSu Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30September 2020Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020September 2020Aug 3031Sep 123456789101112Labor Day (United States)7:00pm Council Meets6:30pm BOZA7:00pm Planning Comm131415161718194:00pm Midyear Budget Workshop (https://us02web.zoom.us/j/87849702373) 5:00pm EDA6:30pm Hist. Comm.7:00pm Parks Comm202122232425267:00pm Council Meets5:00pm Burger Night (Legion)6:30pm BOZA7:00pm Planning Comm27282930Oct 123SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY
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