HomeMy WebLinkAbout2020.09.21 CC PacketMeeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to
speak at the meeting is strongly encouraged to make arrangements by 4:30 p.m. on the
meeting day by contacting City Clerk Michele Lindau at 651-762-6315.For more information
on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate.
Meeting ID # 813 5739 4122
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. September 7, 2020, City Council Meeting
2. September 15, 2020, Midyear Budget Workshop
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Update on COVID-19 City Response
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for City Clerk Michele Lindau
3. Approve Annual Performance Review for Public Works Worker Paul Christianson
4. Approve Annual Performance Review for Amber Lozier as Finance and Public
Works Administrative Assistant
5. Approve Resolution Approving Preliminary Tax Levy for 2021
6. Approve Extension of Leave of Absence for Firefighter Baily Lund
7. Approve Pay Voucher No. 1 for Goodview Avenue Improvement Project
8. Approve Pay Voucher 4 & 5 for Waters Edge Stormwater Reuse Project – Phase 2
9. Approve Pay Voucher No. 13 for Water Tower No 4
10. Approve “Adelaide Landing Park” as the Name of the New Park in Adelaide Landing
11. Approve $2,000 Donation from the American Legion to the Hugo Fire Department
12. Approve Proclamation Proclaiming October as Toastmasters Month
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, SEPTEMBER 21, 2020 – 7 P.M.
H. UNFINISHED BUSINESS
1. None Scheduled
I. NEW BUSINESS
1. None Scheduled
J. VISITOR PRESENTATIONS
1. None Scheduled
K. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Update
L. ADMINISTRATIVE PRESENTATIONS
1. Reschedule Groundbreaking for Public Works Facility to September 24, 2020
2. Schedule Downtown Improvement Project Neighborhood Meeting for September 30,
2020
3. Citywide Cleanup Day on Saturday, October 3, 2020
4. Set Date for Lions Park Community Workshop for October 8, 12, or 13, 2020
M. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, SEPTEMBER 21, 2020
D. 1 September 7, 2020, City Council Meeting
D.2 September 15, 2020, Midyear Budget Workshop
Staff recommends Council approve the above meeting minutes as presented.
F.1 Update on COVID-19 City Response City Administrator Bryan Bear will provide an
update on the City’s response to the COVID pandemic.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for City Clerk Michele Lindau
Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008.
Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time
employee beginning May 1, 1999. City Administrator Bryan Bear recommends Council approve
the annual performance review for City Clerk Michele Lindau.
G.3 Approve Annual Performance Review for Public Works Worker Paul Christianson
Paul Christianson was hired as a Public Works Worker on September 27, 2004. Public Works
Director Scott Anderson recommends Council approve the annual performance review for Public
Works Worker Paul Christianson.
G.4 Approve Annual Performance Review for Finance and Public Works Administrative
Assistant Amber Lozier
Amber Lozier was hired as the Finance and Public Works Administrative Assistant on October
8, 2018. Amber Lozier had worked for the City as a temporary scanning technician since
February, 2015. Finance Director Ron Otkin recommends Council approve the Annual
Performance Review for Amber Lozier.
G.5 Approve Resolution Approving Preliminary Tax Levy for 2021
At its September 15, 2020, mid-year budget workshop, the City Council listened to a
presentation from Finance Director Ron Otkin highlighting revenues and expenditures to-date as
well as projections for the 2021 fiscal year. It was the consensus of the Council that the 2021
preliminary tax levy provide for no increase in the urban tax rate. The total proposed 2021
property tax levy of $8,916,507 will keep the urban tax rate at 39.186% of tax capacity. The
Finance Director believes this levy is sufficient to fund the operating and capital budgets in 2021
and meets the objectives of the City Council and recommends the City Council approve the
Resolution Approving the Preliminary Tax Levy Payable in 2021.
G.6 Approve Extension of Leave of Absence for Firefighter Baily Lund
Baily Lund has been on leave since May 15, 2020. Fire Chief Kevin Colvard recommends
Council approve the extension of the leave of absence for Firefighter Baily Lund until December
31, 2020.
G.7 Approve Pay Voucher No. 1 for Goodview Avenue Improvement Project
T.A. Schfisky & Sons, Inc. has submitted Pay Voucher No. 1 in the amount of $244,989.81 for
work certified through September 11, 2020, on the Goodview Avenue Improvement Project. The
reclamation process has been completed on the project with paving to happen later in September.
Staff recommends Council approve payment to T.A. Schifisky & Sons, Inc in the amount of
$244,989.81.
G.8 Approve Pay Voucher 4 & 5 for Waters Edge Stormwater Reuse Project –Phase 2
Staff has received Pay Voucher No. 4 & 5 from Peterson Companies, Inc. for the Water’s Edge
Stormwater Reuse -Phase 2 project for work certified through August 31, 2020. Staff
recommends Council approve payment in the amount of $71,756.05 for Payment Voucher No. 4
and $6,239.66 for Payment Voucher No. 5 to Peterson Companies, Inc.
G.9 Approve Pay Voucher No. 13 for Water Tower No 4
The City has received Pay Voucher No. 13 from CB&I, LLC for the Water Tower No. 4
Improvement Project for work certified through August 31, 2020. Staff recommends Council
approve payment of Pay Voucher No. 13 in the amount of $344,736.00l.
G.10 Approve “Adelaide Landing Park” as the Name of the New Park in Adelaide
Landing
At their meetings of August 19 and September 16, 2020, the Parks Commission recommended
that the new park in Adelaide Landing be named “Adelaide Landing Park”. The sports field has
also been named in honor of the family that farmed the land for generations previous to
development: Arthur Arcand Field. Residents shared their ideas for the future park name. The
City of Hugo has a Park Naming Policy and “Adelaide Landing Park” is in keeping with the
policy. The new park is under construction and will be open at the end of September.
G.11 Approve $2,000 Donation from the American Legion to the Hugo Fire Department
The Hugo American Legion would like to donate $2,000 from gambling proceeds to the Hugo
Fire Department for training and equipment. Staff recommends Council approve this donation.
G.12 Approve Proclamation Proclaiming October as Toastmasters Month
The City of Hugo has been contacted by a member of a Toastmasters group in White Bear Lake
requesting the City of Hugo proclaim the month of October as Toastmasters month. Staff
recommends Council approve the proclamation proclaiming October as Toastmasters Month.
K.1 Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the
Yellow Ribbon Network activities held recently.
L.1 Reschedule Groundbreaking for Public Works Facility to September 24, 2020
Staff had scheduled the Public Works groundbreaking ceremony to September 17, 2020, but due to
scheduling conflicts, staff recommends Council reschedule the groundbreaking ceremony to
Thursday, September 24, 2002 at 3 p.m.
L.2 Schedule Downtown Improvement Project Neighborhood Meeting for September 30,
2020
The project identified in the 5-year Capital Improvement Plan for next year’s improvement
project is 2021 Downtown Improvement Project which includes the extension of 147th Street
from Finale Avenue to Oneka Boulevard, reconstruction of 147th Street from just west of TH 61
to Finale Avenue, Flay Avenue north of 147th Street, Upper 146th Street, 146th Street, Finley
Avenue, and Fitzgerald Avenue. Staff recommends Council schedule a neighborhood meeting
for September 30, 2002, at 7 p.m.
L.3 Citywide Cleanup Day on Saturday, October 3, 2020
The City will hold their annual Fall Citywide Cleanup Day on Saturday, October 3, 2020. From 8 a.m.
to noon at the Hugo Public Works Building.
L.4 Set Date for Lions Park Community Workshop for October 8, 12, or 13, 2020
At the meeting of July 20, 2020, the City Council adopted the Master Plan and approved the
Feasibility Study for Lions Park. The design of the park, including the playground and pavilion,
is planned to be developed this fall. Staff recommends a community workshop be held to kick
off the planning and gather input from residents on the design of the park. Staff recommends a
workshop be held remotely on October 8, 12, or 13..
M. Adjournment
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM Meeting ID # 883 6007 4505
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Community Development Director Rachel Juba, Finance Coordinator Anna Wobse, Community
Development Assistant Emily Weber
PRESENT AT CITY HALL: City Administrator Bryan Bear, Finance Director Ron Otkin, City
Clerk Michele Lindau
Approval of Minutes for the August 17, 2020, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on August 17, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as amended by staff by removing
approval of Pay Voucher No. 5 for the Water Edge Stormwater Reuse Project from the Consent
Agenda.
Roll call vote – all ayes. Motion carried.
Update on COVID-19 City Response, COVID Budget, and Business Grant Program
City Administrator Bryan Bear provided a short update on COVID-19 saying the State of
Emergency remained in place and the City was still in Phase 3 of the “Stay Safe Plan”.
Finance Coordinator Anna Wobse provided background on the CARES (Coronavirus Aid,
Relief, and Economic Security) Act explaining that the City had received $1,148,713 dollars in
relief funds to help offset financial impacts of the COVID-19 outbreak. The City had until
November 15, 2020, to spend the funds on eligible expenses. After that, the City would need to
send the money to Washington County for their use. At their August 3, 2020, meeting, Council
had considered a budget prepared by staff on how the money should be spent. Council had
tabled the discussion and directed staff to seek a recommendation from the EDA on a small
business grant program.
Community Development Assistant Emily Weber provided information on the EDA meeting
held on August 18, 2020, where there was discussion on current resources available to local
business and whether there was a need for an additional grant program that the City could
MINUTES
HUGO CITY COUNCIL MEETING
REMOTE MEETING
TUESDAY, SEPTEMBER 8, 2020 – 7 P.M.
Hugo City Council Meeting Minutes for September 8, 2020
Page 2 of 9
provide. The EDA directed staff to create a $200,000 grant program for local private or
nonprofit businesses that generated under $3.5 million in annual revenue. The program would
allow businesses to apply for grants up to $10,000 on a first come, first served basis. Staff had
drafted an agreement and application with a deadline of October 1, 2020. Weber provided
information the EDA had proposed for eligible and non-eligible uses on expenses incurred
between March 1 and September 30 2020, that were not reimbursed by other sources of funding.
Weber reviewed the materials that needed to be submitted with the application saying once the
grant is awarded, the business and the City would enter into an agreement.
Wobse reviewed with Council an adjusted budget that allocated $200,000 as recommended by
the EDA for a small business program and recommended Council approve the resolution
adopting the CARES Funding Budget as presented and the business grant program.
Haas made motion, Petryk seconded, to approve RESOLUTION 2020-46 ADOPTING CARES
FUNDING BUDGET, and the Business Grant Program.
Miron asked for an explanation on who would be eligible. Weber replied that it was written in
the agreement that private businesses must be located within the boundaries of the City, and non-
profit business would need to include the City area, but not physically located within the City.
Roll call vote – all ayes. Motion carried.
Consent Agenda
Petryk made motion, Haas seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Change Order No. 2 and Pay Voucher No. 7 for 130th Street Improvement
Project
3. Approve Joel Hoistad as New Building Official
4. Approval of Hugo Gardens Assessment Agreement for Sewer & Water Trunk Fees
5. Approve Special Event Permit for Hugo Legion Tent Sales/Oktoberfest Celebration
6. Approve Reduction in Letter of Credit for Adelaide Landing 5th Addition
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Change Order No. 2 and Pay Voucher No. 7 for 130th Street Improvement
Project
The City had received Pay Voucher No. 7 from Dresel Contracting for work done on the 130th
Street Improvement Project. Staff had reviewed the pay request and found it acceptable for the
work certified through August 31, 2020. Adoption of the Consent Agenda approved payment in
Hugo City Council Meeting Minutes for September 8, 2020
Page 3 of 9
the amount of $162,460.35 and Change Order No.2 related to the plant testing of the bituminous
resulting in a pay factor reduction of 20%.
Approve Joel Hoistad as New Building Official
In 2019, the City Council approved the advertisement for a new Building Official to replace
Chuck Preisler when we retires in November. Staff had interviewed seven applicants for the
position and selected Joel Hoistad to fill the position. This position would be slotted at Pay
Grade 8, Step 2, in the 2020 salary matrix. Adoption of the Consent Agenda approved the hiring
of Joel Hoistad as the new Building Official with a start date of September 14, 2020.
Approval of Hugo Gardens Assessment Agreement for Sewer & Water Trunk Fees
At its August 17, 2020, the City Council approved the final plat and development agreement for
the Hugo Gardens development. The approval included the assessments for the water and sewer
trunk fees required for development by the City. Staff had included a draft of the assessment
agreement and terms in the packet and recommended approval of the resolution adopting the
special assessment for Hugo Gardens, subject to review and approval by the City Attorney.
Adoption of the Consent Agenda approved RESOLUTION 2020-47 ADOPTING
ASSESSMENTS FOR THE HUGO GARDENS IMPROVEMENT PROJECT.
Approve Special Event Permit for Hugo Legion Tent Sales/Oktoberfest Celebration
The Hugo American Legion had applied for a Special Event Permit to hold a craft show and
Oktoberfest on Saturday, October 3, 2020. A Special Event Permit approved by Council was
necessary because alcohol will be sold outdoors, there may be more than 200 people in
attendance throughout the day, it will extend after dark, and there will be amplified music.
Attendance would be spread out during the day from 9 a.m. to 9 p.m. The event would consist of
vendors outside in the parking lot area and inside the building. There would also be a D.J and a
beanbag tournament. Staff had worked with the applicant on amending their COVID
Preparedness Plan for the event. Adoption of the Consent Agenda approved the Special Event
Permit for the Hugo American Legion to hold tent sales and an Oktoberfest celebration on
Saturday, October 3, 2020, subject to conditions.
Approve Reduction in Letter of Credit for Adelaide Landing 5th Addition
Adelaide Landing 5th Addition had significant work completed to date and The Excelsior Group
had requested a reduction in the letter of credit. The current letter of credit for the 5th Addition
was in the amount of $2,192,740. Staff had inspected the work completed to date and
recommended Council approve the reduction in the letter of credit to $507,633.44 based on the
value of work remaining to be completed. Adoption of the Consent Agenda approved the
reduction in the letter of credit for Adelaide Landing 5th Addition.
Approve “Adelaide Landing Park” as the Name of the New Park in Adelaide Landing
At their meeting of August 19, 2020, the Parks Commission recommended that the new park in
Adelaide Landing be named “Adelaide Landing Park”. Residents shared their ideas for the
future park name. The City of Hugo has a Park Naming Policy and “Adelaide Landing Park”
would be keeping with the policy. The new park was under construction and set to open at the
Hugo City Council Meeting Minutes for September 8, 2020
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end of September.
Mayor Weidt removed this from the Consent agenda stating he received a letter from the
Arcands, who previously owned the land, and he wanted it to go back to the Parks Commission
for reconsideration. Haas agreed was important to put thought into how the City named things
and to add historical significance to the names.
Weidt made motion, Klein seconded, to send the naming of the park in the Adelaide Landing
Development back to the Parks Commission for reconsideration.
Roll call vote – all ayes. Motion carried.
Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the
Goodview Avenue Improvement Project
At its February 3, 2020 meeting, Council held a public hearing on the Goodview Avenue
Improvement Project. Council ordered the improvements and authorized the preparation of
plans and specifications for the project. Bids were opened May 21, 2020, and the project was
awarded to T.A. Schifsky and Sons, Inc. on June 1, 2020. Improvements would be substantially
complete by the end of September and staff had recommended that the Council move forward
with the assessment process for the project by approving the resolution declaring the costs to be
assessed and setting the public hearing for October 5, 2020. City Engineer Mark Ericson
provided an update to the Council stating they had a later start than most projects in the past.
Culverts had been replaced and reclamation would begin the following day.
Finance Director Ron Otkin explained these were standard resolutions declaring cost and setting
the date for the public hearing. He said it was hoped the project would be substantially
completed by October 5, which was the date set for the hearing. He stated this date was
necessary in order to allow people 30 days to pay their assessment with no interest before it
would be certified to the County in November. Erichson added the amount to be assessed
was$137,700, and was consistent with the previous assessment roll, excluding the option for
extension of the sanitary sewer and water main.
Klein made motion, Miron seconded, to approve RESOLUTION 2020-48 DECLARING
COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENTS FOR THE GOODVIEW AVENUE STREET IMPROVEMENT
PROJECT.
Roll call vote – all ayes. Motion carried.
Miron made motion, Petryk seconded, to approve RESOLUTION 2020-49 CALLING
FOR THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT FOR THE
GOODVIEW AVENUE IMPROVEMENT PROJECT.
Roll call vote – all ayes. Motion carried.
Hugo City Council Meeting Minutes for September 8, 2020
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Approve RFP for Architectural Services for Lions Park
Parks Planner Shayla Denaway, provided a background on Lions Park discussions saying most
recently a joint workshop was held with the City Council and Parks Commission on June 29,
2020, to discuss the feasibility and funding of the Lions Park Master Plan. The City Council
adopted the Master Plan and Feasibility Study at their July 20, 2020 meeting.
Denaway displayed the approved final master plan that showed a large playground area,
pavilion, and minor changes in parking from the previous plan. Also showed on the plan was a
community sports pad, two play fields, open areas, fire pits, memorial, and relocation of the
skate park equipment. She reviewed the next steps saying they would be working with WSB on
the playground with a stake holder group, and a seconded stakeholder group would be looking at
the pavilion. It was also anticipated WSB would be developing the design of the parking lots,
trails and sidewalks, sports pad, and other park features. Assistance was needed for the pavilion
design and staff was requesting approval of a request for proposals to help with that. They
anticipated on having proposals from all design consultants for Council to consider at the
October 5th meeting. Community workshops would be held in early October and a design
process with stakeholders would be done October – December. Designs would be reviewed in
January, 2021, with construction in the spring and summer of 2021.
The request for proposals was to facilitate three stakeholder committee meetings and prepare
design development plans. It was expected the architect would coordinate with WSB on site
design and review the plan with the Parks Commission and City Council. It was anticipated that
the architects would be interviewed by staff, and proposals would be reviewed by Council at
their October 5, 2020, meeting.
Haas made motion, Klein seconded, to approve request for proposals for an Architect to design
the park pavilion at Lions Park.
Roll call vote – all ayes. Motion carried.
Resolution Providing for the Sale of $8,000,000 G.O. Capital Improvement Plan Bonds
On August 17, 2020, the City Council awarded a contract for construction and site work for a
new Public Works facility. The total bid, including six alternates, amounted to 9,253,560. When
adding in the items that would be bid separately and a contingency, the total project cost should
come in at just under $12.5 million. The Finance Department prepared a five-year Capital
Improvement Plan that included this facility. Adoption of the CIP now allowed for the issuance
of Capital Improvement Plan Bonds. Otkin explained the two-pronged approach of bidding and
financing the project saying it had been the City’s intention to issue bonds to finance the majority
of the construction costs, and the balance would come from the Water and Sewer Utility
Fund. After conferring with the city’s financial advisors, staff recommended the issuance of
Capital Improvement Plan bonds in the principal amount of $8 million. When combined with
the proceeds from the sale of the existing facility and the water and sewer fund, the City could
finance the entire project without having to transfer any money from reserves. Bonds would
extend out 25 years and the interest cost was estimated at just under 2%. The first year’s tax levy
would be $424,895 and the average tax levy over the 25 year term would be $426,800. This was
$130,000 less per year than the original estimate they had been using. Bonds outstanding on
February 1, 2030, would be callable, but considering the low rate, he projected it was unlikely
Hugo City Council Meeting Minutes for September 8, 2020
Page 6 of 9
this option would be exercised. He explained the process would begin with Council approving a
set-sale resolution, then work with Baker Tilly assembling the official statement. A bond
conference with Standard and Poors was scheduled for September 21, 2020. Bids would be
received at 11 a.m. on October 5, 2020, and the Council would consider awarding the sale at
their meeting that evening. If everything went as planned, bond proceeds would be received
around November 5th. He recommended Council approve a resolution providing for the Sale of
$8 million G.O. Capital Improvement Plan bonds.
Haas made motion, Miron seconded, to approve RESOLUTION 2020-50 PROVIDING FOR
THE COMPETITIVE NEGOTIATED SALE OF $8,000,000 GENERAL OBLIGATION
CAPITAL IMPROVEMENT PLAN BONDS. SERIES 2020A.
Roll call vote – all ayes. Motion carried.
Consider Approval of Residential Picketing Ordinance
Following recent protest activity that had occurred within residential neighborhoods in the City
of Hugo, City staff, along with the Washington County Sheriff’s Office had been evaluating the
appropriate level of response required when protests occur. City Administrator Bryan Bear
provided Council with a recap of the protests, along with a summary of feedback collected.
Bear began by talking about Hugo being the location of several small protest and two large
protest. Black Lives Matter (BLM) protest on August 15 occurred in the Diamond Point East
neighborhood, and the Unity Event held the following week began at Lions Park and drove
through the same neighborhood. Protests had been targeted at a residence on topics concerning
issues with other cities. A tremendous amount of feedback was received, primarily around three
issues, and he reviewed each in detail.
The first issue was about not seeing much law enforcement on the ground. He talked about the
response needed to protect public and protesters making it necessary to have uniformed deputies
on-site and others off-site depending on the situation. He said he felt the Sheriff’s Department
did a fantastic job, and the City and neighborhood was very well protected. Enforcement
activities had been light knowing that intervening can cause escalation. The objects were that no
one gets hurt, nothing gets damaged, and protesters leave the City peacefully, and Bear felt those
objectives had been met.
The second issue was regarding John Thompson, who made inflammatory comments during one
of the protests and why was he not being charged for talking about burning down the City of
Hugo. Bear explained that decisions about charging a crime were made by the County or City
prosecutor. He referenced an article in the Pioneer Press that contained comments made by
County Attorney Pete Orput on the subject of charging Thompson.
The third issue was about how the City could make sure this never happened again. Bear talked
about the necessity of balancing First Amendment rights regarding free speech against the safety
and welfare of the public. Prevention of protests was not realistic or desirable, and Bear talked
about how to lessen the impacts. He explained that teams including City staff, the Mayor,
Council Member Miron, the County Sheriff, Sergeant Joe Zerwas and County Attorney Pete
Orput and staff had canvassed the neighborhood following the BLM protest to get feedback from
residents. He stated that feedback was diverse and emotional. Common concerns were traffic
Hugo City Council Meeting Minutes for September 8, 2020
Page 7 of 9
and parking, road closures, safety, threatening activities, and loud noise. There were also
concerns about maintaining the right to assemble. He talked about the dilemma regarding
security verses freedom when securing a neighborhood prevents normal activities.
Communication with residents occurred through CODE RED, and he encouraged residents to
sign up for that. Communication with protest group organizers was done proactively, but Bear
said he felt it could be done better by informing them of the ground rules regarding noise, access,
special event requirements, trespassing and property damage and other items specific to location
and protest. He talked about how this could be done through a residential picketing ordinance.
He provided information on a residential picketing ordinance that was drafted by the City
Attorney. The ordinance would not prohibit protesting, only the idea of targeted residential
picketing, which causes emotional distress, obstruction of free use of public right-of-ways and
sidewalks, and harassment of residents. The ordinance addresses the protection of the home and
individual privacy, and how targeted protesting limits the ability to escape.
Klein said he agreed with the Ordinance, and it was important to maintain the ability for people
to have free speech and assemble. Also, people should have the right to tranquility and not have
unwanted guests. He said he would expect the protestors to understand. The ordinance helps
encompass what the City was trying to achieve.
Haas thanked staff and stated he was pleased with the ordinance.
Miron talked about the two events that had been the cause of looking at this ordinance, and he
questioned how this ordinance would help residents near Lions Park, where one of the events
took place, since Lions Park was nestled in a neighborhood.
City Attorney replied that the ordinance was narrowly tailored to prohibit targeting a particular
residential structure. A gathering in a public park would not violate the ordinance as drafted. It
was contemplated that public spaces and parks are realistic locations for some protesting activity,
but it prohibits focusing on a particular residential unit. He noted that the ordinance was written
from examples from other cities with similar concerns.
Weidt asked how the ordinance would have changed recent protests.
Bear explained that the City has had the ability to learn about protests in advance and with an
ordinance can proactively communicate with those organizations which may cause them to abide
to the restrictions, go to a location where that type of activity was permitted, or not protest at all.
It would set the ground rules in advance and provide enforcement ability.
Snyder added that the ordinance has a proactive benefit by alerting people to it and, one hoped it
would be followed. It also has the potential for citation or even arrest.
Weidt said he felt the Sheriff’s Department did a good job of keeping the residents safe, and he
talked about feedback from residents on both sides of the issue. He acknowledged the right to
peacefully protest and wanted residents to know the ordinance would not block protest activity
but would allow the City to proactively discuss it and enforce misbehavior.
Snyder wanted it noted for the record that the PowerPoint was part of the record and part of the
deliberation.
Hugo City Council Meeting Minutes for September 8, 2020
Page 8 of 9
Klein made motion, Weidt seconded, to approve ORDINANCE 2020-501 RELATING TO
AND REGULATING TARGETED PICKETING IN RESIDENTIAL NEIGHBORHOODS
IN THE CITY OF HUGO along with the PowerPoint and presentation.
Roll call vote – all ayes. Motion carried.
Yellow Ribbon Network Report
Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow
Ribbon Network activities held recently. A care package event was held with the help of the Sam
Leedom family. Jeff Hanzal of Hanzal Construction responded to a frantic need from a family to get
door replaced. Barb Connolly and Marilyn Stromberg re-did the display in the City Hall entryway
featuring the YRN. Pheasant hunts are being planned for October and December, and a youth hunt
will take place in the beginning of October.
Midyear Budget Workshop on Tuesday, September 15, 2020
City Administrator Bryan Bear reminded Council a midyear budget workshop had been scheduled for
Tuesday, September 15, 2020, at 4 p.m. This meeting would be held virtually.
Roll call vote – all ayes. Motion carried.
Schedule Groundbreaking Ceremony for New Public Works Building
City Administrator Bryan Bear recommended Council select a date on which to hold the
groundbreaking ceremony for the new Public Works building.
Weidt made motion, Miron seconded, to schedule the groundbreaking ceremony for the new Public
Works facility for Thursday, September 17, 2020 at 3 p.m.
Roll call vote – all ayes. Motion carried.
Set Date for the Grand Opening of the Future Park in Adelaide Landing
City Administrator Bryan Bear recommended that Council schedule a grand opening for October
6, 7, or 8, or before the regular Council meeting on October 5th for the future park in Adelaide
Landing, which is anticipated to be complete at the end of September. Residents would be
invited, and all who attend would be asked to social distance.
Klein made motion, Petryk seconded, to schedule grand opening for October 7, 2020 at 3 p.m.
Roll call vote – all ayes. Motion carried.
Hugo City Council Meeting Minutes for September 8, 2020
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Adjournment
Miron made motion, Klein seconded, to adjourn at 8:18 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
Meeting was held remotely pursuant to MN Statute Sec. 13D.021.
Meeting ID # 878 4970 2373
Mayor Weidt called the meeting to order at 4:00 p.m.
PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
STAFF PRESENT REMOTELY FROM CITY HALL: City Administrator Bryan Bear, Finance
Director Ron Otkin, Community Development Director Rachel Juba
PRESENT REMOTELY: Finance Coordinator Anna Wobse
Finance Director Ron Otkin began by talking about the recently approved CARES budget, which
was made up of soft and hard costs. Soft costs consist of public safety personnel and time spent
by staff related to the pandemic. It was his opinion the U.S. Treasury would be looking for some
of this money back since they keep tightening the requirements. He recommended leaving the soft
costs in a separate fund until our CARES funds have been audited. If the City needs to return
some of the money it would have no impact on our operating budgets.
He reviewed contingency budgeting which has been used by the City over the last 30 years.
Revenues are conservatively estimated while funds are set aside for expenses that may or may not
occur. He explained this technique ensures the City will either have a balanced budget or a
surplus, and it is looked on favorably by Standard and Poors. He estimated a general fund surplus
of $285,048 this year which could be transferred to the equipment fund. This would be in
addition to the $200,000 budgeted for tax rate stabilization.
For pay 2021, the City’s taxable market value increased by 5.5 percent, with 1.8% coming from
new construction. This equated to a 6.8 percent increase in tax capacity. To keep a flat tax rate,
the proposed levy for 2021 was $8.9 million dollars and he provided information on the eight
components that made up the proposed levy. He began by talking about the City’s bonded debt
stating that on February 1, 2020 the City made the final payment on all but one bond issue. As of
September 1st the City’s bonded debt amounted to $445,000; however, the City will soon be
bonding for $8 million for capital improvements, resulting in total bonded debt of $549 per capita,
lower than the state-wide average of $1,659. The City is required to levy for bond payments, and
Otkin estimated a debt service levy of $493,123, which is subject to change after the CIP bonds
are sold.
He provided a list of non-general fund tax levies totaling $2.3 million, which contained the Lions
Park Improvement Levy of $557,581. He reviewed the largest portion of the proposed tax levy,
the general fund operations. The proposed budget contains funds for a City Planner position. He
reviewed salary market data showing Hugo’s paygrade minimums were 5% less than the average
of the 14 metro cities of the same size that reported this year, and 2% less than the average
maximums. Otkin reviewed health insurance renewal premiums and that HealthPartners was
unilaterally increasing our plan deductibles.
Minutes
HUGO CITY COUNCIL MEETING
MIDYEAR BUDGET WORKSHOP
REMOTE MEETING
TUESDAY, SEPTEMBER 15, 2020 – 4 P.M.
Hugo City Council Meeting Minutes for 15, 2020, Midyear Budget Review
Page 2 of 3
The total general fund budget was up $340,000. Otkin explained that in addition to wage and
insurance costs, the remaining increase was attributed to higher law enforcement and street
department materials. The General Fund Budget also contains $200,000, for the third consecutive
year, to be set aside for maintaining the new tax rate that was set last year.
Otkin said he conservatively estimated non-property tax revenues, explaining that investment
earnings were zero because interest rates are near zero, and room rentals will be non-existent until
COVID runs its course. After subtracting those non-tax revenues, the General Fund Tax Levy
requirement was $6,075,000.
He recapped by saying staff was proposing an 8.9 million tax levy, which would not increase the
urban tax rate. He talked about how fiscal disparities increased 11 percent to $852,000. Almost
10 percent of the City’s tax levy is paid for through this program. The median value home
increased by 4.13 percent, and by keeping the tax rate the same, the tax would increase by $49.14
on a median valued home. Otkin asked for the Council to come to a consensus on the levied tax
amount for approval on the September 21, 2020, Council meeting, which can be decreased
following the Truth in Taxation hearing in December, but cannot be increased.
Weidt talked about the surplus and having a lot of moving pieces with COVID, the economy, and
election, and he wanted to continue on the path Otkin had proposed.
Miron agreed and asked if the City will have an opportunity to adjust the CARES budget in the
event the federal government demands the money be returned. Otkin explained that staff will
need to document how our expenditures are COVID related and if we need to return the money
we will have already set aside the funds. Miron agreed with Weidt that there were a lot of
moving parts and having a cushion was a good thing.
Weidt asked about the City Planner position and if there was an intention to fill the position as
soon as possible. Community Development Director Rachel Juba explained it has been left as a
placeholder. The Building and Planning Departments continued to stay busy and they did use
Landform a few times to get through some of the planning projects this year. Staff will be
looking at the work load at the end of the year. Staff has hired interns in the past to reduce
workloads. Bear added that the Planning staff was as busy as can be, and it was not a very
sustainable pace, but he did not want to fill the position now and have economic conditions turn
downward. It was Weidt’s opinion that the City should not be too conservative about getting help
if needed.
Petryk asked about elections and increased election costs. City Clerk Michele Lindau replied that
the state was providing masks and hand sanitizers, and the other large expense was shields, which
would be funded through the CARES budget.
Weidt asked about the business grant program and how it worked if they also applied for grants
through the County. Juba provided information on the Washington County grant program saying
15 Hugo businesses had applied. There were over 300 applications that would total $5 million
dollars. The deadline for the second round of applications was September24, 2020. She stated she
would reach out to the County, but it was her thought that the City’s qualifications were close to
Hugo City Council Meeting Minutes for 15, 2020, Midyear Budget Review
Page 3 of 3
the County’s. Haas asked about extending the City’s October 1 deadline. Bear noted businesses
could apply for both but they could not use money on the same expenses twice.
Adjournment
Haas made motion, Weidt seconded, to adjourn at 4:44 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ronald J. Otkin, Finance Director
DATE: For the Council Meeting of September 21, 2020
RE: Preliminary Tax Levy Payable in 2021
REQUESTED COUNCIL ACTION
Motion to adopt Resolution Approving Preliminary Tax Levy Payable in 2021.
At the mid‐year budget workshop it was the consensus of the City Council that the 2021 preliminary tax
levy provide additional funds for no increase in the current urban tax rate. The total proposed 2021
property tax levy of $8,916,507 will keep the urban tax rate at 39.186% of tax capacity while the rural tax
rate will increase slightly to 35.481% of tax capacity.
The proposed tax levy is broken down into the following major categories:
Required Tax Levies – Debt Service
Improvement Bonds of 2011
CIP Bonds of 2020
Total Debt Service Levy
$68,228
424,895
$493,123
Discretionary Tax Levies
General Operating Levy
Street Capital Improvement Program
Future Lions Park Improvements
Stormwater Improvements
Equipment Purchasing and Replacement
Neighborhood Park Improvements
Firefighter’s Relief
Total Discretionary Tax Levies
Total Certified Tax Levy
$6,075,310
1,160,000
557,581
278,788
240,000
92,000
19,705
$8,423,384
$8,916,507
2021 Proposed Tax Levy
Page 2
Debt Service Tax Levies
This levy is required under the terms of the 2011 Improvement Bond bondholder agreement and per the
terms of the official statement of the 2020 Capital Improvement Plan Bond. These taxes are used to make
principal and interest payments on general obligation bonds issued by the city. The total levy for debt
service in 2021 is $493,123.
General Operating Levy
The levy for general operating purposes is $6,075,310. This levy is used, along with non‐property tax
revenues, to fund general government, public safety, public works, and other city operations. This levy is
needed to balance the general fund with no structural deficit (i.e. transfers from other funds).
The proposed tax levy contains a $200,000 appropriation to provide for flat tax rate stabilization should
the taxable market value of property decline due to an economic downturn. It also provides for step
increases, a 3% cost‐of‐living adjustment, and health insurance premiums for eligible employees for the
2021 calendar.
Street Capital Improvement Program Levy
This levy, first instituted in 2006, is used to defray a portion of the city’s share of street reconstruction
projects. The proposed levy for 2021 is $1,160,000. When combined with state construction aid, these
funds will allow us to continue improving our network of streets without the need to issue additional
debt.
Future Lions Park Improvement Levy
This levy is to begin a revenue stream for the eventual issuance of bonds for improvements to Lions Park.
Storm Water Improvement Levy
This levy is needed to fund water reuse projects and improvements to our drainage systems, including the
repair and/or replacement of catch basins. Eventually funds will be needed to maintain our system of
drainage ponds. This levy is in the amount of $278,788.
Equipment Purchasing Levy
This levy, in the amount of $240,000, is needed to replace big ticket equipment items in the Public Safety
and Public Works Departments that exceeded their useful life. These items include plow trucks, pickup
trucks, dump trucks, and firefighting vehicles.
2021 Proposed Tax Levy
Page 3
Park Improvement Levy
This levy, first instituted in 2007, is used to finance capital improvements to the city’s neighborhood park
system. The proposed park improvement levy for next year is $92,000.
Fire Relief Levy
This levy is used to accumulate funds to meet the city’s future pension obligations for the Hugo
Firefighter’s Relief Association. Taxes are levied in an amount equal to the PERA employer percentage as
applied to total fire department wages and salaries. These funds are placed in a special revenue fund and
can be only be used to make mandatory contributions to the pension fund. The levy for 2021 is $19,705.
Certified Property Tax Levy
To recap, the total amount of property taxes to be certified to the county for inclusion in the truth‐in‐
taxation notices amounts to $8,916,507, the particulars of which have been identified above.
Fiscal Disparities
Fiscal Disparities is a program designed by the state legislature to distribute a portion of growth in
commercial and industrial tax values to cities in the seven‐county metropolitan area. Historically, the City
of Hugo has been a “winner” in that we receive more value from the pool than we contribute.
Washington County has certified the payable 2021 amount of $852,056, an increase of $84,391 from the
previous year. This amount serves to lower the total property tax dollars paid by residents of the city.
Pay 2021
Proposed
Certified Property Tax Levy $ 8,916,507
Less: Fiscal Disparities $ (852,056)
Local Portion of Levy $ 8,064,451
Taxable Market Value and Tax Capacity
The county tax department has released a preliminary estimate of taxable market value and tax capacity
data for next year. The county estimates an increase in the total tax capacity of 6.8%. These numbers will
most likely change when the county releases “final” numbers prior to the budget adoption meeting
scheduled for December 7th.
2021 Proposed Tax Levy
Page 4
Tax Rates
Based on estimated market and tax capacity values, the levy proposed herein will move the urban and
rural tax as follow:
Pay 2021 Percent
Proposed Change
Tax Rate Calculations:
Local Portion of General Expense $ 7,618,451
Divided by Tax Capacity $ 20,558,754
Urban Tax Capacity for General
Expense 37.057%
Less 10% for Rural -3.706%
Local Portion of Debt Service Levy $ 446,000
Divided by Total Tax Capacity $ 20,943,641
Tax Capacity for Debt Service 2.130%
Total Urban Tax Rate 39.186% 0.00%
Total Rural Tax Rate 35.481% 0.52%
City Tax on Median Valued Homestead
According to the latest Washington County data, the median taxable value of a homestead property in Hugo
has increased $11,500 to $290,000, an increase of 4.13%. The tax on this homestead will increase as
follows:
Pay 2021 Percent
Change
City Tax on Median Value Homestead:
Median Taxable Value Prior to
Exclusion $ 290,000
4.13%
Market Value Exclusion $ (11,140)
Median Taxable Value After Exclusion $ 278,860 4.71%
Tax Capacity $ 2,789
Net Tax $ 1,092.75 4.71%
Dollar Change $ 49.14
2021 Proposed Tax Levy
Page 5
Maximum Tax Levy
The preliminary tax levy adopted by the Council on September 21st can be decreased (but not increased)
following the budget and tax levy public hearing in December. Thus, the preliminary levy needs to be set
at the maximum amount that the Council determines is appropriate.
Conclusion
The tax levy (as proposed herein) provides for a balanced operating budget while meeting the Council’s
objectives to maintain a revenue stream for improvements to Lions Park. The tax levy provides funds to
maintain a flat tax rate should the total taxable value of properties in the city decrease due to a downturn in
the local economy. The city can continue neighborhood street reconstruction projects while buying down
our existing debt.
Attachment
Resolution Approving Preliminary Tax Levy Payable in 2021
Fund Certified Tax Levy
General Operating 101 6,075,310$
Park Improvements 225 92,000$
Fire Relief 226 19,705$
Equipment Purchasing 403 240,000$
Street Capital Improvements Program 408 1,160,000$
Future Lions Park Tax Abatement Bonds 414 557,581$
Stormwater Improvements 605 278,788$
Total General Levy 8,423,384$
Improvement Bonds of 2011 (General Obligations) 317 68,228$
Public Works Facility CIP Bonds (General Obligations) 323 424,895$
Total Debt Service Levy 493,123$
Total Certified Tax Levy 8,916,507$
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 21st of September, 2020.
Tom Weidt, Mayor
Michele Lindau, City Clerk
BE IT FURTHER RESOLVED that the Truth-in-Taxation public hearing be held on Monday,
December 7, 2020, at 7:00 at City Hall, 14669 Fitzgerald Avenue N, Hugo, Minnesota
RESOLUTION 2020 -
RESOLUTION APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2021
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the following sums of money be levied
for the current year, payable in 2021, upon the taxable property in the City of Hugo,
and certified to Washington County for collection:
K:\014873-000\Admin\Construction Admin\Pay Voucher\014873-000 PV1 LTR to City 091620.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM September 16, 2020
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 2020 Goodview Avenue Improvements Project
City of Hugo
S.A.P. 224-103-001
WSB Project No. 014873-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 1 for the above referenced project in the
amount of $244,989.81. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 1 for T.A. Schifsky & Sons, Inc.
The amount indicated above reflects work certified through September 15, 2020, with a 5%
retainage applied. Please include one executed copy of the pay voucher with the payment to T.A.
Schifsky and Sons, Inc. and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
kkp
2020 Goodview Avenue
Improvements Project Pay Voucher 1
Page 1 of 4
Client: City of Hugo Contractor:T. A. Schifsky & Sons, Inc.
14669 Fitzgerald Avenue North 2370 East Hwy. 36
Hugo, MN 55038 North St. Paul, MN 55109
Contract Amount Funds Encumbered
Original Contract $773,545.01 Original $773,545.01
Contract Changes $0.00 Additional N/A
Revised Contract $773,545.01 Total $773,545.01
Work Certified To Date
Base Bid Items $257,884.01
Contract Changes $
Material On Hand $0.00
Total $257,884.01
Work Certified
This Voucher
Work Certified To
Date
Less Amount
Retained
Less Previous
Payments
Amount Paid This
Voucher
Total Amount
Paid To Date
$257,884.01 $257,884.01 $12,894.20 $0.00 $244,989.81 $244,989.81
Percent: Retained: 5% Percent Complete: 33.34%
This is to certify that the items of work shown in this Pay Voucher have been actually furnished for the work comprising the above-
mentioned project in accordance with the plans and specifications heretofore approved.
Approved By WSB Approved By T. A. Schifsky & Sons, Inc.
County/City/Project Engineer Contractor
Date Date
Approved By City of Hugo
Date
WSB Project No.: 014873-000
Client Project No.:
State Project No.: 224-103-001
Federal Project No.:
9/15/202009/16/2020
2020 Goodview Avenue
Improvements Project Pay Voucher 1
Page 2 of 4
Payment Summary
No. Up Through Date Work Certified
Per Voucher
Amount Retained
Per Voucher
Amount Paid
Per Voucher
1 09/15/20 $257,884.01 $12,894.20 $244,989.81
Funding Category Name Work Certified To
Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount Paid
To Date
LOCAL $97,537.17 $4,876.86 $0.00 $92,660.31 $92,660.31
SAP 224-103-001 $160,346.84 $8,017.34 $0.00 $152,329.50 $152,329.50
Accounting
Number Funding Source Amount Paid This
Voucher
Revised Contract
Amount
Funds
Encumbered To
Date
Paid Contractor
To Date
1 Local $92,660.31 $92,660.31
2 State $152,329.50 $152,329.50
Contract Item Status
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
1 2021.501 MOBILIZATION LS $100,000.00 1 0.5 $50,000.00 0.5 $50,000.00
2 2101.505 CLEARING ACRE $30,000.00 0.05 0.05 $1,500.00 0.05 $1,500.00
3 2101.505 GRUBBING ACRE $30,000.00 0.05 0.05 $1,500.00 0.05 $1,500.00
4 2101.524 CLEARING TREE $600.00 5 6 $3,600.00 6 $3,600.00
5 2101.524 GRUBBING TREE $200.00 5 6 $1,200.00 6 $1,200.00
6 2104.502 SALVAGE SIGN EACH $40.00 22 0 $0.00 0 $0.00
7 2104.503 SAWING BIT PAVEMENT (FULL
DEPTH) L F $0.01 640 252 $2.52 252 $2.52
8 2104.503 REMOVE SEWER PIPE (STORM) L F $15.00 490 490 $7,350.00 490 $7,350.00
9 2104.504 REMOVE BITUMINOUS DRIVEWAY
PAVEMENT S Y $6.00 320 0 $0.00 0 $0.00
10 2104.601 SALVAGE AND REINSTALL
LANDSCAPE STRUCTURES LS $1,500.00 1 0 $0.00 0 $0.00
11 2105.504 GEOTEXTILE FABRIC TYPE 5 S Y $3.80 1200 570 $2,166.00 570 $2,166.00
12 2105.601 DEWATERING LS $0.01 1 0 $0.00 0 $0.00
13 2106.507 EXCAVATION - COMMON C Y $0.01 2060 254 $2.54 254 $2.54
14 2106.507 SELECT GRANULAR EMBANKMENT
(CV) C Y $37.00 370 130 $4,810.00 130 $4,810.00
15 2112.519 SUBGRADE PREPARATION RDST $275.00 95 0 $0.00 0 $0.00
16 2123.610 STREET SWEEPER (WITH PICKUP
BROOM) HOUR $0.01 60 0 $0.00 0 $0.00
2020 Goodview Avenue
Improvements Project Pay Voucher 1
Page 3 of 4
Contract Item Status
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
17 2123.610 SKID LOADER HOUR $125.00 20 0 $0.00 0 $0.00
18 2130.523 WATER MGAL $25.00 60 0 $0.00 0 $0.00
19 2215.504 FULL DEPTH RECLAMATION S Y $4.20 24990 25100 $105,420.00 25100 $105,420.00
20 2221.507 SHOULDER BASE AGGREGATE
(CV) CLASS 5 C Y $60.00 30 0 $0.00 0 $0.00
21 2357.506 BITUMINOUS MATERIAL FOR TACK
COAT GAL $0.01 1530 0 $0.00 0 $0.00
22 2360.504 TYPE SP 9.5 WEAR CRS MIX (2,B)
3.0" THICK S Y $10.00 880 0 $0.00 0 $0.00
23 2360.509 TYPE SP 9.5 WEARING COURSE
MIX (2;C) TON $57.00 2800 0 $0.00 0 $0.00
24 2360.509 TYPE SP 12.5 NON WEAR COURSE
MIX (2;C) TON $43.00 4700 0 $0.00 0 $0.00
25 2501.502 12" CAS PIPE APRON EACH $575.00 2 2 $1,150.00 2 $1,150.00
26 2501.502 15" CAS PIPE APRON EACH $600.00 8 8 $4,800.00 8 $4,800.00
27 2501.502 24" CAS PIPE APRON EACH $1,180.00 4 4 $4,720.00 4 $4,720.00
28 2501.502 36" CAS PIPE APRON EACH $2,180.00 2 2 $4,360.00 2 $4,360.00
29 2501.503 12" CAS PIPE CULVERT L F $39.00 50 50 $1,950.00 50 $1,950.00
30 2501.503 15" CAS PIPE CULVERT L F $42.00 250 250 $10,500.00 250 $10,500.00
31 2501.503 24" CAS PIPE CULVERT L F $65.00 110 110 $7,150.00 110 $7,150.00
32 2501.503 36" CAS PIPE CULVERT L F $104.00 50 50 $5,200.00 50 $5,200.00
33 2505.601 UTILITY COORDINATION L S $2,000.00 1 0.5 $1,000.00 0.5 $1,000.00
34 2511.507 RANDOM RIPRAP CLASS III C Y $115.00 30 13 $1,495.00 13 $1,495.00
35 2540.601 MAILBOX (TEMPORARY) L S $100.00 29 35 $3,500.00 35 $3,500.00
36 2540.602 MAIL BOX SUPPORT EACH $100.00 4 0 $0.00 0 $0.00
37 2563.601 TRAFFIC CONTROL LS $11,000.00 1 0.5 $5,500.00 0.5 $5,500.00
38 2564.602 INSTALL SIGN EACH $165.00 22 0 $0.00 0 $0.00
39 2572.510 PRUNE TREES HOUR $350.00 10 0 $0.00 0 $0.00
40 2573.501 STABILIZED CONSTRUCTION EXIT LS $2,500.00 1 0 $0.00 0 $0.00
2020 Goodview Avenue
Improvements Project Pay Voucher 1
Page 4 of 4
Contract Item Status
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
41 2573.503 SILT FENCE; TYPE MS L F $1.85 11500 6642 $12,287.70 6642 $12,287.70
42 2573.503 SEDIMENT CONTROL LOG TYPE
WOOD FIBER L F $2.35 10000 7115 $16,720.25 7115 $16,720.25
43 2574.507 COMMON TOPSOIL BORROW C Y $0.01 1060 0 $0.00 0 $0.00
44 2574.508 FERTILIZER TYPE 3 LB $0.60 700 0 $0.00 0 $0.00
45 2575.505 SEEDING ACRE $500.00 2 0 $0.00 0 $0.00
46 2575.508 SEED MIXTURE 25-151 LB $3.50 150 0 $0.00 0 $0.00
47 2575.508 SEED MIXTURE 35-221 LB $21.00 50 0 $0.00 0 $0.00
48 2575.509 MULCH MATERIAL TYPE 1 TON $300.00 4.27 0 $0.00 0 $0.00
49 2575.604 ROLLED EROSION PREVENTION
CATEGORY 20 S Y $2.00 800 0 $0.00 0 $0.00
50 2582.503 4" SOLID LINE MULTI COMP L F $0.25 18650 0 $0.00 0 $0.00
51 2582.503 4" DBLE SOLID LINE MULTI COMP L F $0.50 9370 0 $0.00 0 $0.00
Bid Totals: $257,884.01 $257,884.01
Project Category Totals
Category Amount This Voucher Amount To Date
2020 GOODVIEW AVENUE IMPROVEMENTS PROJECT $257,884.01 $257,884.01
Contract Change Item Status
CC CC
No.
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
Contract Change Totals: $$
Contract Change Totals
No. Contract
Change Description Amount This
Voucher
Amount To
Date
Revised Contract Total: $257,884.01
K:\013127-000\Admin\Construction Admin\Pay Vouchers\013127-000 PV4 LTR to City.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM August 12, 2020
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Water’s Edge Stormwater Reuse – Phase 2
City of Hugo, MN
WSB Project No. R-013127-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 4 for the above referenced project in the
amount of $71,756.05. The quantities completed to date have been reviewed and agreed upon by
the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 4 for Peterson Companies, Inc.
The amount indicated above reflects work certified to date through July 31, 2020, with a 5%
retainage applied. Please include one executed copy of the pay voucher with the payment to
Peterson Companies, Inc. and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
cc: Ray Theiler, WSB
kkp
August 12, 2020
K:\013127-000\Admin\Construction Admin\Pay Vouchers\013127-000 PV5 LTR to City 082420.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM August 24, 2020
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Water’s Edge Stormwater Reuse – Phase 2
City of Hugo, MN
WSB Project No. R-013127-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 5 for the above referenced project in the
amount of $6,239.66. The quantities completed to date have been reviewed and agreed upon by
the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 5 for Peterson Companies, Inc.
The amount indicated above reflects work certified through August 31, 2020, with a 5% retainage
applied. Please include one executed copy of the pay voucher with the payment to Peterson
Companies, Inc. and return one executed copy to our office for our file. If you have any questions
or comments regarding this voucher, please contact me at 651.286.8463.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
cc: Ray Theiler, WSB
kkp
August 24, 2020
K:\03288-190\Admin\Construction Admin\Pay Vouchers\03288-19 LTR PV13 091520.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM September 17, 2020
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Construction Pay Voucher No. 13
Water Tower No. 4
City of Hugo, MN
WSB Project No. 03288-190
Dear Mayor and Council Members:
Please find enclosed Construction Pay Voucher No. 13 for the above referenced project in the
amount of $344,736.00. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 13 for CB&I, LLC.
The amount indicated above reflects work certified through August 31, 2020, with a 5% retainage
applied. Please include one executed copy with the payment to CB&I, LLC and return one
executed copy to our office for our file. If you have any questions or comments regarding this
voucher, please contact me at (651) 286-8463. Thank you.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Enclosures
cc: Scott Anderson, City of Hugo
Heather Blume, CB&I, Inc.
kkp
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project 03288-190 - Water Tower No. 4
Pay Voucher No. 13
Contractor: CB&I, LLC City Project No. NA
PO Box 84627 For Period: 8/01/2020 -08/31/2020
Dallas, TX 75284-6217
Contract Amounts
Original Contract 3,510,500.00$
Contract Changes (27,500.00)$
Revised Contract 3,483,000.00$
Work Certified to Date
Base Bid Items 3,194,038.45$
Backsheet 0
Change Order 0
Supplemental Agreement 0
Work Order 0
Material on Hand 0
Total 3,194,038.45$
Less Amount
Retained
Less Previous
Payments
Amount Paid This
Pay Voucher
Total Amount
Paid to Date
159,701.92$ 2,689,600.53$ 344,736.00$ 3,034,336.53$
Percent retained 5%
Amount Paid This Pay Voucher 344,736.00$
Approved By: WSB Approved By: CB&I, LLC
Project Engineer Contractor
Date Date
Approved By: City of Hugo
City of Hugo
Date
Work Certified
This Pay Voucher
Work Certified
to Date
362,880.00$ 3,194,038.45$
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above
mentioned projects in accordance with the plans and specifications heretofore approved.
Page 1 of 3
K:\03288-190\Admin\Construction Admin\Pay Vouchers\
03288-190 PV13 091520Cover
PROJECT PAYMENT STATUS
OWNER:
CONTRACTOR: Project 03288-190 - Water Tower No. 4
CHANGE ORDERS
No. Date Amount
1 07/02/19 ($22,000.00)
2 07/14/20 ($5,500.00)
Total Change Orders ($27,500.00)
PAYMENT SUMMARY
Current Total Total Amount
No. From To Payment Retainage Earned
1 12/18/19 02/15/19
2 02/16/19 04/30/19
3 05/01/19 06/01/19
4 06/01/19 07/01/19
5 07/02/19 08/23/19
6 08/24/19 09/30/19
7 09/30/19 12/19/19
8 12/20/19 02/28/20
9 02/29/20 04/14/20
10 04/15/20 06/02/20
11 06/03/20 07/02/20
12 07/03/20 07/31/20
13 08/01/20 08/31/20
Material on Hand
Original Contract $3,510,500.00
Change Orders ($27,500.00)
Total Amount Earned to Date Revised Contract Amount $3,483,000.00
CB&I, LLC
$3,194,038.45
$175,218.00 $141,557.92 $2,831,158.45
Description
Total Payment to Date
$25,115.75
Eliminate seepage pit and reduce 18" RCP pipe
$108,025.09 $5,685.53 $113,710.62
$250,163.36
$119,733.25
$97,923.04
$104,224.79
$2,594,318.45$484,331.54
$86,002.67
$129,715.92
Total Retainage to Date
$49,780.00 $132,335.92
$502,315.00
$2,646,718.45
$159,701.92
$344,736.00 $159,701.92
$239,544.04
$1,639,421.25
$1,720,053.45
$1,958,460.78
$2,084,495.78
$76,600.59
$226,486.96
CITY OF HUGO
$3,194,038.45
$402,779.28 $70,031.45
$3,034,336.53
$129,630.12 $12,508.17
Mega-Lug Series connections and change to shop blast and prime
$450,618.96 $48,832.54 $976,650.76
$226,852.70 $81,971.06
$1,400,628.94
Page 2 of 3
K:\03288-190\Admin\Construction Admin\Pay Vouchers\
03288-190 PV13 091520Summary
Pay Voucher No. 13OWNER:8/01/2020 -08/31/2020CITY OF HUGOCONTRACTOR:CB&I, LLCProject 03288-190 - Water Tower No. 4# Item UnitsContract QtyUnit PriceContract AmountQuantity This Pay VoucherAmount This Pay VoucherQuantity to DateAmount to Date1LUMP SUM BID WITH BID ALTERNATE 2 - ALTERNATE INTEGRATORLS 1 $3,248,875.00 $3,248,875.00 0.1117 362,880.00$ 0.949 3,081,588.45$ 2CIP 12" CONCRETE PILING DELIVEREDLF 5850 $40.00 $234,000.00 -$ 2340 93,600.00$ 3CIP 12" CONCRETE PILING DRIVENLF 5850 $2.50 $14,625.00 -$ 2340 5,850.00$ 4CIP 120' DEEP - 12" CONCRETE TEST PILEEACH 1 $13,000.00 $13,000.00 -$ 1 13,000.00$ TOTAL $3,510,500.00 362,880.00$ 3,194,038.45$ AMOUNT EARNED THIS VOUCHER 362,880.00$ DETAIL SHEETPage 3 of 3
September 8, 2020
To: Hugo City Council
From: Scott Arcand
Re: Park name in Adelaide Landing
I am asking that the Hugo City Council consider naming the park in Adelaide Landing after the long-time
owner and Hugo resident Arthur Arcand.
Short of writing an essay, there are several reasons to name the park after the long-time landowner
rather than the development name.
Using the development name is easy and at face value seems fine. However, it does not spur any
further thought about the area or its history. What was on the land prior to all those houses? What
crops were grown there? Were there farm animals? Did they use horses or machinery? I wonder how
difficult it was farming back then. I thought that food came from Festival! I wonder how long it took
them to get to White Bear, Stillwater, or St. Paul.
Soybeans, Corn, Wheat and Rye. Cows, chickens, pigs, and horses. Horses were used to work the fields
before they were able to purchase an Oliver tractor. Travelers down on their luck would work on the
farm for a day or two for meals before moving on. When equipment could not be repaired on site by
the farmer, they would go to Thompson Implement in downtown Hugo for repairs and parts. Grain was
hauled to the Hugo Feed Mill in a wagon and pulled by a tractor. An employee would take a sample to
test for moisture, weigh the load and pay the farmer for the grain.
This is just a little back story that might be interesting to residents more so than a park named after the
development with no real meaning behind it, a sort of cleansing of the history.
Respectfully,
Scott Arcand
CITY OF HUGO
PROCLAMATION
WHEREAS, Toastmasters International, the world’s leading organization
devoted to communication, public speaking and leadership skills, provides a mutually-
supportive and positive learning environment in which every member has the
opportunity to develop their communication and leadership skills which, in turn, fosters
self-confidence and personal growth; and
WHEREAS, Toastmasters, founded October 1924, has over 364,000 members in
145 countries, with over 16,200 clubs worldwide; and
WHEREAS, Toastmasters clubs are made up of 20-30 people who gather weekly
to follow an agenda of prepared speeches, impromptu speeches and evaluations as
members learn through practice, by listening to one another, and by studying
educational manuals from Toastmasters International which offer guidelines for
speeches, and the monthly Toastmaster magazine is an excellent source to gain everyday
speaking tips – for both personal and professional use.
WHEREAS, Toastmasters has helped over 4 million since 1924.
NOW, THEREFORE, I, Tom Weidt, Mayor of the City of Hugo, in recognition
of this important observance, do hereby proclaim October as:
“TOASTMASTERS MONTH”
in the City of Hugo and urge all citizens to join me in congratulating Toastmasters for the
inspiring role they play in assisting individuals develop self-confidence and
communication skills, which enhance all aspects of their lives.
On this 21st day of September, 2020.
_____________________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
19/17/2020 3:11 PMHugo City CouncilSu Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30September 2020Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020September 2020Aug 3031Sep 123456789101112Labor Day (United States)7:00pm Council Meets6:30pm BOZA7:00pm Planning Comm131415161718194:00pm Midyear Budget Workshop (https://us02web.zoom.us/j/87849702373) 5:00pm EDA6:30pm Hist. Comm.7:00pm Parks Comm202122232425267:00pm Council Meets5:00pm Burger Night (Legion)3:00pm Tentative date for PW ground breaking - Hugo City Council6:30pm BOZA7:00pm Planning Comm27282930Oct 123SUNDAY MONDAY TUESDAY WEDNESDAYTHURSDAY FRIDAY SATURDAY
29/17/2020 3:11 PMHugo City CouncilSu Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30 31October 2020Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30November 2020October 2020Sep 27282930Oct 1238:00am Clean up Day (Public Works)456789107:00pm Council Meets3:00pm Park in AdelaideLanding Grand Opening - Hugo City Council6:30pm BOZA7:00pm Planning Comm11121314151617181920212223247:00pm Council Meets5:00pm EDA6:30pm Hist. Comm.7:00pm Parks Comm6:30pm BOZA7:00pm Planning Comm252627282930315:00pm Burger Night (Legion)Halloween (United States)SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY