HomeMy WebLinkAbout2020.09.21 CC Minutes
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM Meeting ID # 813 5739 4122
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Community Development Director Rachel Juba, Finance Coordinator Anna Wobse, Community
Development Assistant Emily Weber
PRESENT AT CITY HALL: City Administrator Bryan Bear, Finance Director Ron Otkin, City
Clerk Michele Lindau
Approval of Minutes for the September 8, 2020, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on September 8, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Minutes for the September 15, 2020, Midyear Budget Workshop
Klein made motion, Miron seconded, to approve the minutes for the Midyear Budget Workshop
held on September 15, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Agenda
Weidt made motion, Haas seconded, to approve the agenda as presented.
Roll call vote – all ayes. Motion carried.
Update on COVID-19 City Response, COVID Budget, and Business Grant Program
City Administrator Bryan Bear provided a brief update on how the City was responding to the
COVID-19 pandemic. He informed Council that absentee voting was currently taking place and
the City Clerk was working on provisions for in-person voting that would include modifications
to ensure social distancing and other rules were met. City rooms were open for rental with
capacity limits and modified rules. City Hall was open and all City services were being
provided. Virtual meetings will continue to occur until audio/visual upgrades are complete for
the Council Chambers. Building permits can be issued online, and over 50% of permits have
been issued that way. Bear provided an update on the CARES COVID budget Business Grant
program saying there was $200,000 available for local businesses. Applications were available
and the City was getting a good response. Those interested should apply soon because it was on a
MINUTES
HUGO CITY COUNCIL MEETING
REMOTE MEETING
TUESDAY, SEPTEMBER 21, 2020 – 7 P.M.
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Page 2 of 6
first come, first serve basis. All applications should be in by September 30th.
Consent Agenda
Petryk made motion, Klein seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for City Clerk Michele Lindau
3. Approve Annual Performance Review for Public Works Worker Paul Christianson
4. Approve Annual Performance Review for Amber Lozier as Finance and Public
Works Administrative Assistant
5. Approve Resolution Approving Preliminary Tax Levy for 2021
6. Approve Extension of Leave of Absence for Firefighter Baily Lund
7. Approve Pay Voucher No. 1 for Goodview Avenue Improvement Project
8. Approve Pay Voucher 4 & 5 for Waters Edge Stormwater Reuse Project – Phase 2
9. Approve Pay Voucher No. 13 for Water Tower No 4
10. Approve $2,000 Donation from the American Legion to the Hugo Fire Department
11. Approve Proclamation Proclaiming October as Toastmasters Month
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for City Clerk Michele Lindau
Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008.
Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time
employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual
performance review for City Clerk Michele Lindau.
Approve Annual Performance Review for Public Works Worker Paul Christianson
Paul Christianson was hired as a Public Works Worker on September 27, 2004. Adoption of the
Consent Agenda approved the annual performance review for Public Works Worker Paul
Christianson.
Approve Annual Performance Review for Finance and Public Works Administrative
Assistant Amber Lozier
Amber Lozier was hired as the Finance and Public Works Administrative Assistant on October
8, 2018. Amber Lozier had worked for the City as a temporary scanning technician since
February, 2015. Adoption of the Consent Agenda approved the Annual Performance Review for
Amber Lozier.
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Approve Resolution Approving Preliminary Tax Levy for 2021
At its September 15, 2020, mid-year budget workshop, the City Council listened to a
presentation from Finance Director Ron Otkin highlighting revenues and expenditures to-date as
well as projections for the 2021 fiscal year. It was the consensus of the Council that the 2021
preliminary tax levy provide for no increase in the urban tax rate. The total proposed 2021
property tax levy of $8,916,507 would keep the urban tax rate at 39.186% of tax capacity. The
Finance Director believed this levy was sufficient to fund the operating and capital budgets in
2021 and it mets the objectives of the City Council. Adoption of the Consent Agenda approved
RESOLUTION 2020 – 51 RESOLUTION APPROVING PRELIMINARY TAX LEVY
PAYABLE IN 2021.
Approve Extension of Leave of Absence for Firefighter Baily Lund
Baily Lund had been on leave since May 15, 2020, and had requested an extension of her Leave
of Absence. Adoption of the Consent Agenda approved the extension of the Leave of Absence
for Firefighter Baily Lund until December 31, 2020.
Approve Pay Voucher No. 1 for Goodview Avenue Improvement Project
T.A. Schfisky & Sons, Inc. had submitted Pay Voucher No. 1 in the amount of $244,989.81 for
work certified through September 11, 2020, on the Goodview Avenue Improvement Project. The
reclamation process had been completed on the project with paving to happen later in September.
Adoption of the Consent Agenda approved payment to T.A. Schifisky & Sons, Inc in the amount
of $244,989.81.
Approve Pay Voucher 4 & 5 for Waters Edge Stormwater Reuse Project –Phase 2
Staff had received Pay Voucher No. 4 & 5 from Peterson Companies, Inc. for the Water’s Edge
Stormwater Reuse -Phase 2 project for work certified through August 31, 2020. Adoption of the
Consent Agenda approved payment in the amount of $71,756.05 for Payment Voucher No. 4 and
$6,239.66 for Payment Voucher No. 5 to Peterson Companies, Inc.
Approve Pay Voucher No. 13 for Water Tower No 4
The City had received Pay Voucher No. 13 from CB&I, LLC for the Water Tower No. 4
Improvement Project for work certified through August 31, 2020. Adoption of the Consent
Agenda approved payment of Pay Voucher No. 13 in the amount of $344,736.00l.
Approve $2,000 Donation from the American Legion to the Hugo Fire Department
The Hugo American Legion would like to donate $2,000 from gambling proceeds to the Hugo
Fire Department for training and equipment. Adoption of the Consent Agenda approved this
donation.
Approve Proclamation Proclaiming October as Toastmasters Month
The City of Hugo had been contacted by a member of a Toastmasters group in White Bear Lake
requesting the City of Hugo proclaim the month of October as Toastmasters month Adoption of
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the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month
Approve “Adelaide Landing Park” as the Name of the New Park in Adelaide Landing
At their meetings of August 19 and September 16, 2020, the Parks Commission recommended
that the new park in Adelaide Landing be named “Adelaide Landing Park” and the sports field to
be named in honor of the family that farmed the land for generations previous to development,
“Arthur Arcand Field”.
Hass removed this item from the Consent Agenda stating the naming of parks should keep in
mind the sense of where the property originates, especially if the family had made great
contributions. He stated the Arcands were volunteers, served in the military, were long time
farmers, have been around for decades and generations, and their history should be preserved.
Weidt agreed and added that the park was connected to three other neighborhoods and he didn’t
want to give the impression that it was only for Adelaide residents. He stated he didn’t think it
should be named after a marketing team that came up with the name Adelaide. He said it was
important that residents moving in knew that there was a purpose of the land before it was
developed and it should be remembered.
Klein agreed with Weidt and Haas saying “Arcand” would be a fitting name for the park because
it provided a small town community feel, and the relationship to the past was important. He said
that folks who made the community what it is today should be honored.
Petryk agreed that it was very fitting to name it “Arcand” park. She acknowledged that the Parks
Commission had a discussion about this and she asked Parks Planner Shayla Denaway what their
concerns were.
Denaway replied that she felt the primary factor was to provide directions and give indication to
where the park was located. She said from her experience, the development name doesn’t really
help since lots of people don’t know what the developments are named.
Weidt added that he had been involved in the approval of many neighborhoods and doesn’t
remember most names.
Miron agreed to maintaining some of the history when naming parks and suggested the park
naming policy be reconsidered for future opportunities.
Haas made motion, Klein seconded, to name the park “Arcand Park” and to construct a marker to
give historical prospective to those attending the park.
Roll call vote – all ayes. Motion carried.
Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow
Ribbon Network activities held recently and showed some photos. Barb Connelly and Marilyn
Stromberg redid the display in the City Hall lobby featuring YRN activities. There was a youth
hunt at Wild Wings with 25 hunters sponsored by Wild Wings and Pheasants Forever. Care
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packages were sent to Djibouti, Africa. The YRN assisted in a move from Maplewood to
Vadnais Heights with the help from the Hugo Lions Club and St. Johns Men’s Club. The Hugo
Lions Club held a golf outing for military folks. Last year, a Forest Lake high school student did
a huge care package event, and the student organizing it was nominated for a congressional
citizen’s award.
Reschedule Groundbreaking for Public Works Facility to September 24, 2020
Staff had scheduled the Public Works groundbreaking ceremony to September 17, 2020, but due to
scheduling conflicts, City Administrator Bryan Bear recommended Council reschedule the
groundbreaking ceremony to Thursday, September 24, 2002 at 3 p.m.
Miron made motion, Klein seconded, to hold the Public Works Groundbreaking Ceremony on
Thursday, September 24, 2020, at 3 p.m.
Roll call vote – all ayes. Motion carried
Schedule Downtown Improvement Project Neighborhood Meeting for September 30, 2020
The project identified in the 5-year Capital Improvement Plan for next year’s improvement
project was 2021 Downtown Improvement Project which includes the extension of 147th Street
from Finale Avenue to Oneka Boulevard, reconstruction of 147th Street from just west of TH 61
to Finale Avenue, Flay Avenue north of 147th Street, Upper 146th Street, 146th Street, Finley
Avenue, and Fitzgerald Avenue. City Administrator Bryan Bear recommended Council schedule
a neighborhood meeting for September 30, 2002, at 7 p.m.
Petryk made motion, Klein seconded, to schedule the neighborhood meeting on the Downtown
Improvement Project for Wednesday, September 30, 2020 at 7 p.m.
Roll call vote – all ayes. Motion carried
Citywide Cleanup Day on Saturday, October 3, 2020
City Administrator Bryan provided a reminder that the City will hold their annual Fall Citywide
Cleanup Day on Saturday, October 3, 2020. From 8 a.m. to noon at the Hugo Public Works Building.
Set Date for Lions Park Community Workshop for October 8, 12, or 13, 2020
At the meeting of July 20, 2020, the City Council adopted the Master Plan and approved the
Feasibility Study for Lions Park. The design of the park, including the playground and pavilion,
is planned to be developed this fall. Staff recommended a community workshop be held to kick
off the planning and gather input from residents on the design of the park. City Administrator
Bryan Bear recommended a workshop be held remotely on October 8, 12, or 13.
Miron made motion, Petryk seconded, to hold the Lions Park Community Workshop on Monday,
October 12, 2020, at 7 p.m.
Roll call vote – all ayes. Motion carried
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Adjournment
Haas made motion, Miron seconded, to adjourn at 7:42 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk