HomeMy WebLinkAbout2020.10.19 CC Minutes
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
ZOOM Meeting ID: 857 4206 1919
Passcode: 656736
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Community Development Director Rachel Juba, Finance Coordinator Anna Wobse, Community
Development Assistant Emily Weber. Parks Planner Shayla Denaway
PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele
Approval of Minutes for the September 30, 2020 Downtown Street Project Neighborhood
Meeting
Klein made motion, Petryk seconded, to approve the minutes for the neighborhood meeting on
the downtown street project on September 30, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Minutes for the October 5, 2020 City Council Meeting
Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held
on October 5, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Minutes for the October 7, 2020 Arcand Park Grand Opening
Klein made motion, Miron seconded, to approve the minutes for the Arcand Park Grand Opening
ceremony held on October 7, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Minutes for the October 12, 2020 Lions Park Community Workshop
Klein made motion, Petryk seconded, to approve the minutes for the Lions Park Community
Workshop held on October 12, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
REMOTE MEETING
MONDAY, OCTOBER 19, 2020 – 7 P.M.
Hugo City Council Meeting Minutes for October 19, 2020
Page 2 of 6
Approval of Minutes for the October 14, 2020 Fire Chief Interviews
Miron made motion, Klein seconded, to approve the minutes for the Fire Chief interviews held
on October 14, 2020, as presented.
Roll call vote – all ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
Roll call vote – all ayes. Motion carried.
Update on COVID-19 City Response
City Administrator Bryan Bear provided an update on the City’s response to the COVID pandemic
saying the City remains in Phase 3 of the “Stay Safe Plan”.
Community Development Assistant Emily Weber presented information on the Cares Business
Grant Program. On July 7, the City received $1.1 million through the CARES Act. The Hugo
EDA met on August 18, 2020, to discuss resources available and directed staff to create a grant
program for local, private and non-profit business. At the September 8, 2020 meeting, Council
approved the CARES Budget including $200,000 allocated for the program. The program would
provide grants up to $10,000 to an individual business. The application period was open from
September 9 to October 2020. Weber reviewed the criteria necessary to qualify and explained the
eligible and non-eligible uses. There was a total of 22 applications submitted and 19 of them
met the necessary requirements totaling $163,348.45. Staff was still waiting for materials from
three applications and also cross referencing with Washington County to ensure applicants had
not already been reimbursed by the county for requested funds. She explained that three of the
applicants did not meet the requirements. One was not located in Hugo, and St. John’s Hospital
and Newtrax, Inc. did not meet requirements due to their annual revenue. Staff recommended
Council approve the grant agreements with all eligible businesses and discuss the ineligible
applications. Weber shared the list of those businesses.
Chuck made motion, Klein seconded, to approve the list of eligible candidates.
Roll call vote – all ayes. Motion carried.
Bear provided details on the businesses that were ineligible due to not meeting the annual
revenue requirement. One was Newtrax, which is a non-profit transportation business that
provides rides to local disabled residents. The cap the City provided was slightly too low for
them to meet. The other request was from St. Johns Hospital, who had made prior requests for
City funding and was aware the City first needed to provide funding for local businesses. Bear
pointed out there was still room left within the budget.
Weidt said he would support issuing those grants since other needs had been met and those
businesses both provided a benefit to Hugo.
Hugo City Council Meeting Minutes for October 19, 2020
Page 3 of 6
Weidt made motion, Klein seconded, to approve the grant applications to NewTrax and St. Johns
Hospital.
Roll call vote – all ayes. Motion carried.
Consent Agenda
Petryk made motion, Miron seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Finance Coordinator Anna Wobse
3. Approve of Resolution Approving Site Plan for ISD #624 Transportation Facility
Located at 13411 Fenway Boulevard North
4. Approve Pay Voucher No. 2 for the Goodview Avenue Improvement Project
5. Approve Release of Cash Escrow for Waters Edge 6th Addition
6. Approve Pay Voucher No. 1 for Public Works Facility
7. Approve Jim Compton Jr. as Hugo Fire Chief
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Finance Coordinator Anna Wobse
Anna Wobse was hired as the City’s Accounting Clerk on October 27, 2008, and has worked
under the direction of Finance Director Ron Otkin in accounts payable and payroll functions. At
its March 19, 2018, meeting, Council approved Anna as the new Finance Coordinator. Adoption
of the Consent Agenda approved the annual performance review for Finance Coordinator Anna
Wobse.
Approve of Resolution Approving Site Plan for ISD #624 Transportation Facility Located
at 13411 Fenway Boulevard North
ISD #624 had applied for site plan approval for a transportation facility to be located at 13411
Fenway Boulevard North. The White Bear Lake School District gained CUP approval for
exterior storage exceeding the size of the principal building in 2019 for the same property. At
that time the applicant also applied for a sketch plan review and received comments from the
Planning Commission, City Council, and public. The Planning Commission reviewed the site
plan application at their October 8, 2020 meeting and recommended approval of the ISD #624
Transportation Facility site plan located at 13411 Fenway Boulevard North to the City Council.
Adoption of the Consent Agenda approved RESOLUTION 2020-60 APPROVING A SITE
PLAN FOR THE ISD #624 TRANSPORTATION FACILITY LOCATED AT 13411 FENWAY
BOULEVARD NORTH.
Hugo City Council Meeting Minutes for October 19, 2020
Page 4 of 6
Approve Pay Voucher No. 2 for the Goodview Avenue Improvement Project
T.A. Schfisky & Sons, Inc. had submitted Pay Voucher No. 2 in the amount of $381,738.31 for
work certified through October 9, 2020, on the Goodview Avenue Improvement Project. Paving
had been completed, shoulder work was on-going and the striping planned for the week of
October 19th. Adoption of the Consent Agenda approved payment to T.A. Schifisky & Sons,
Inc in the amount of $381,738.31.
Approve Release of Cash Escrow for Waters Edge 6th Addition
Alliant Ventures, LLC had requested the City release their cash escrow for the Waters Edge 6th
Addition. City staff had inspected the work and recommended approval. Adoption of the
Consent agenda approved the release of the cash escrow being held in the amount of $198,000.
Approve Pay Voucher No. 1 for Public Works Facility
Ebert Construction had submitted Pay Request No. 1 for the City of Hugo Public Works Facility
project in the amount of $389,011.22. The quantities completed to date had been reviewed and
agreed upon by the architect, contractor and city staff. The amount indicated above reflects the
work certified through October 13, 2021, with a 5% retainage applied. Adoption of the Consent
Agenda approved Pay Request No.1 in the amount of $389,011.22 to Ebert Construction.
Approve Jim Compton Jr. as Fire Chief for the City of Hugo
Hugo Fire Chief Kevin Colard will be retiring from the Hugo Fire Department effective
December 31, 2020. On October 14, 2020, Hugo Deputy Chief Jim Compton, Jr. was
interviewed by the City Council to be his replacement. Adoption of the Consent Agenda
approved the appointment of Jim Compton, Jr. as the new Fire Chief effective January 1, 2021.
Approve Appointment of Stakeholders for Lions Park
Parks Planner Shayla Denaway provided background on improvements to Lions Park. Most
recently, there was a community workshop on October 11, 2020. Prior to that at their October 5,
2020 Council meeting, Council approved the consultant proposals. Those consultants would
work with stakeholders to develop the design of the pavilion, playground, and remaining park
site to 50% with estimates of probable costs. One stakeholder group will be established to
design the playground and surrounding landscape. Another stakeholder group will work on the
design of the pavilion and surrounding plazas. This evening, Denaway was looking for approval
of the appointments to the stakeholder committees and Council representatives. These
committees will comprise of 6-8 members, including two residents, a Planning Commission,
Parks Commission, Council Member, and staff. Lions Club Member Dan Balthazar had also
requested to serve as the Lions Club liaison. The committees were expected to meet three times a
week beginning the week of October 26. She reviewed applications from five residents to serve
on the committees. Staff recommended: Park Chairperson Dave Strub, Planning Commissioner
Matt Derr, Hugo Lions Club Member Dan Balthazar, and resident Lynette Anderson to be on the
Pavilion Committee. For the Playground Committee, staff recommended: Parks Commissioner
Nicole Schmid, Planning Commissioner Kim Luchsinger, and residents Steve Andress and
Tiffany Goodchild.
Hugo City Council Meeting Minutes for October 19, 2020
Page 5 of 6
Weidt made motion, Klein seconded, to approve those appointments.
Roll call vote – all ayes. Motion carried.
Petryk made motion, Haas seconded, to appoint Weidt to serve on the Pavilion Committee,
Miron on the Playground Committee, and Weidt as a liaison on discussions regarding the park
site.
Roll call vote – all ayes. Motion carried.
Yellow Ribbon Network Update
Haas and Klein will reported to Council on the Yellow Ribbon Network activities held recently.
There was a recent hunt at Gold Meadows Club in St. Cloud and one at Wild Wings for military
youth. With the help of volunteers from the Highway Federal Credit Union, the YRN helped
move items and furnish the home of a woman moving to Minneapolis. Donated DVD’s will be
sent to troops in Africa. He showed pictures of Military member arriving home and of his wife,
Mary Kay, who shopped for special items to put in care packages. The YRN is setting up
another Secret Santa program.
Cancel November 2, 2020 Council Meeting
City Administrator Bryan Bear informed Council the upgrades to the Council Chambers would
begin the week of October 26 and take about two weeks to complete. This would include
complete reconfiguration of the AV backroom. There would be no or limited opportunity to film,
broadcast, and livestream the regular Council meeting on November 2. Staff members were
aware of this project and scheduled agenda items accordingly. Bear recommended Council
cancel the November 2, 2020, Council meeting.
Klein made motion, Haas seconded, to cancel the November 2, 2020, City Council meeting.
Roll call vote – all ayes. Motion carried.
Schedule Board of Canvass for November 12 or 13, 2020
City Administrator Bryan Bear reminded Council the General Election would be held on
Tuesday, November 3, 2020, and the results of the local election needed to be certified by the
City Council acting as the Board of Canvass.
Petryk made motion, Klein seconded, to schedule the Board of Canvas to meet on Thursday,
November 12, 2020 at 1 p.m.
Roll call vote – all ayes. Motion carried.
Hugo City Council Meeting Minutes for October 19, 2020
Page 6 of 6
Adjournment
Klein made motion, Haas seconded, to adjourn at 7:45 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk