HomeMy WebLinkAbout2020.12.21 CC Packet
Meeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to
speak at the meeting is strongly encouraged to make arrangements by 4:30 p.m. on the
meeting day by contacting City Clerk Michele Lindau at 651-762-6315.For more information
on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate.
Meeting ID: 812 7450 9893
Passcode: 216680
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. December 7, 2020, City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Update on COVID -19 City Response
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Inspector Scott Baller
3. Approve Annual Performance Review for Community Development Director Rachel
Juba
4. Approve Annual Performance Review for Public Works Worker Ryan McCullough
5. Approve Annual Performance Review for Public Works Worker Neal Nelson
6. Approve Donation to the Hugo Fire Department from the Hugo Lions Club
7. Approve Fire Department Job Descriptions for Assistant Chief and Deputy Chief
8. Approve Resolution on Statutory Tort Liability Limits
9. Approve Resolution Certifying Delinquent Utility Accounts
10. Approve Ordinance Establishing 2021 Fee Schedule and Publication of Summary
Ordinance
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
REMOTE MEETING
MONDAY, DECEMBER 21, 2020 – 7 P.M.
11. Approve Resignation of Roly Guareschi from the Hugo Fire Department
12. Approve Resignation of Baily Lund from the Hugo Fire Department
13. Approve Renewal of Term for Planning Commissioner Matthew Derr
14. Approve Renewal of Terms for Parks Commissioner Mathew Rauschendorfer
15. Approve Renewal of Terms for Historical Commissioners Kathy Brevig and Craig Moen
16. Approve the Appointment of Maria Mulvihill as a Regular Planning Commission
Member and Interim Board of Zoning Member
17. Approve Appointment of Brad LeTourneau to the Hugo Historical Commission
18. Approve Pay Request No. 4 from Ebert Construction for Public Works Facility
19. Approve Change Order No. 1 for Ebert Construction for Public Works Facility
20. Approve Reduction in Letter of Credit for the 140th Street Extension-Schwieters
Addition
21. Approve Purchase of Used Skyjack 3226 Scissors Lift
22. Approve the Retirement/Recycling of 1967 Chevrolet Water Truck (Former Fire
Department Tanker)
H. UNFINISHED BUSINESS
1. None Scheduled
I. NEW BUSINESS
1. Discussion on Vacant Positions on Commissions and Boards
J. VISITOR PRESENTATIONS
1. None Scheduled
K. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Update
L. ADMINISTRATIVE PRESENTATIONS
1. Schedule Goal Setting Session for January 19, 2020
M. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, DECEMBER 21, 2020
D.1 Approve Minutes for the December 7, 2020 City Council Meeting
Staff recommends Council approve the minutes for the City Council meeting held on December
7, 2020, as presented.
F.1 Update on COVID -19 City Response
City Administrator Bryan Bear will provide an update on the City’s response to the COVID
pandemic
G.1 Approve Claims Roster
City staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Building Inspector Scott Baller
Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Building Official
Joel Hoistad recommends Council approve the annual performance review for Building
Inspector Scott Baller.
G.3 Approve Annual Performance Review for Community Development Director Rachel
Juba
Rachel Juba was hired as the City’s new Associate Planner on January 2, 2007 and promoted to
Planner in 2010, then Community Development Director in May, 2018. City Administrator
Bryan Bear recommends Council approve the annual performance review for Community
Development Director Rachel Juba.
G.4 Approve Annual Performance Review for Public Works Worker Ryan McCullough
Ryan McCullough was hired on January 2, 2007 as the City of Hugo’s new Public Works
Maintenance Worker. Public Works Director Scott Anderson recommends Council approve the
annual performance review for Public Works Maintenance Worker Ryan McCullough.
G.5 Approve Annual Performance Review for Public Works Worker Neal Nelson
Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Public Works Director
recommends Council approve the Annual Performance Review for Neal Nelson.
G.6 Approve Donation to the Hugo Fire Department from the Hugo Lions Club
The Hugo Lions Club would like to donate $1,400 to the Hugo Fire Department for their
Automated External Defibrillator (AED) Program. Donations to the Fire Department must be
approved by Council. Staff recommends Council approve the donation of $1,400 from the Hugo
Lions Club to the Hugo Fire Department.
Job descriptions for the Assistant Chief and Deputy Chief have been updated. Deputy Chief Jim
Compton, Jr. recommends Council approve the job descriptions as drafted.
G.8 Approve Resolution on Statutory Tort Liability Limits
In the late 1990’s the League of Minnesota Insurance Trust required each City that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of coverage purchased. Currently these limits are $500,000 per claimant and
$1,500,000 per occurrence. At that time the City Council opted not to waive the statutory
limits. LMCIT requires each member city to reaffirm their position on an annual basis. Staff
recommends Council approve the resolution on statutory tort limits.
G.9 Approve Resolution Certifying Delinquent Utility Accounts
Annually, the Finance Department reviews all delinquent utility bills, which are the result of
nonpayment or underpayment of water and sewer utility bills. In accordance with City
Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the
property tax rolls. Property owners who have not paid their outstanding utility bill will have it
certified to the property tax rolls. City staff recommends Council approve the resolution
certifying delinquent utility bills for placement on property tax statements
G.10 Approve Ordinance Establishing 2021 Fee Schedule and Publication of Summary
Ordinance
City staff annually reviews the fee, rates and charges schedule and recommends changes. The
Finance Department has reviewed these changes and incorporated them into the fee schedule for
2021. Staff recommends Council approve the ordinance authorizing the establishment of fees,
rates and charges for 2021, and approve the summary ordinance for publication.
G.11 Approve Resignation of Roly Guareschi from the Hugo Fire Department
Roly Guareschi has submitted his letter of resignation after serving on the Hugo Fire Department
since January, 2009. Staff recommends Council approve the resignation of Roly Guareschi
effective January 4, 2021.
G. 12 Approve Resignation of Baily Lund from the Hugo Fire Department
Baily Lund has submitted her letter of resignation after serving on the Hugo Fire Department
since December, 2017. Staff recommends Council approve the resignation of Baily Lund
effective December 31, 2020.
G.13 Approve Renewal of Term for Planning Commissioner Matthew Derr
Staff has contacted Planning Commissioner Matthew Derr regarding the expiration of his term as
Commissioner at the end of this year. Matthew indicated he would like to be reappointed to the
Planning Commission for another four-year term. Staff recommends Council approve the
reappointment of Commissioner Matthew Derr for another four-year term on the Planning
Commission to expire December 31, 2024.
G.14 Approve Renewal of Terms for Parks Commissioner Mathew Rauschendorfer
Staff has contacted Parks Commissioner Mathew Rauschendorfer regarding the expiration of his
terms as Commissioner at the end of this year. Mathew has indicated a desire to be reappointed
to the Parks Commission. Staff recommends Council approve the reappointment of
Commissioner Mathew Rauschendorfer for a three-year term to expire on December 31, 2023.
G.15 Approve Renewal of Terms for Historical Commissioners Kathy Brevig and Craig
Moen
Historical Commissioners Kathy Brevig and Craig Moen have terms that expire at the end of this
year. Kathy and Craig have indicated a desire to each serve another three-year term on the
Historical Commission. Staff recommends Council approve the reappointments of Kathy
Brevig and Craig Moen for three-year terms to expire on December 31, 2023.
G.16 Approve the Appointment of Maria Mulvihill as a Regular Planning Commission
Member and Interim Board of Zoning Member
At its August 6, 2018 meeting, Council approved the appointment of Maria Mulvihill as a board
member on the Board of Zoning Appeals and Adjustments. Maria was also appointed as an
alternate member on the Planning Commission on October 15, 2018. Maria has submitted a
letter of interest to serve as a regular member on the Planning Commission to fill a vacancy.
Maria is currently on the Board of Zoning as a resident member. The Board of Zoning members
are annual appointments consisting of a member of the Planning Commission, Council Member,
and one resident. Staff recommends Council approve the appointment of Maria Mulvihill as a
regular member of the Planning Commission with a term to expire on December 31, 2024, and as
Interim Board of Zoning Member until that position is filled by a resident not serving on another
commission.
G.17 Approve Appointment of Brad LeTourneau to the Hugo Historical Commission
Brad Letourneau has been attending meetings of the Historical Commission and has submitted
an application to become a regular member. Staff recommends Council approve Brad
Letourneau as a regular member of the Historical Commission to fill a vacancy with a term
ending on December 31, 2022.
G.18 Approve Pay Request No. 4 from Ebert Construction for Public Works Facility
Ebert Construction has submitted Pay Voucher No. 4 for work done on the new Public Works
facility. Staff has reviewed the pay voucher and finds it acceptable for work certified through
December of 2020. Staff recommends Council approve Pay Voucher No. 4 to Ebert Construction
in the amount of $246,271.98.
G.19 Approve Change Order No. 1 for Ebert Construction for Public Works Facility
Ebert Construction has submitted change order No. 1 for proposed additional work and an
extension of the completion date on the new Public Works facility. Staff has reviewed the change
order and finds it acceptable. Staff recommends Council approve change order No. 4 to Ebert
Construction.
G.20 Approve Reduction in Letter of Credit for the 140th Street Extension-Schwieters
Addition
The 140th Street Extension as part of the Schwieters 2020 Addition Project has had significant
work completed to date. Victor Land Holdings, LLC. is requesting a reduction in the letter of
credit. The current letter of credit for the 140th Street Extension is in the amount of $158,468.75.
Staff has inspected the work completed to date and recommends Council approve the reduction
in the letter of credit to $23,206.25 based on the value of work remaining to be completed.
G.21 Approve Purchase of Used Skyjack 3226 Scissors Lift
Included in the City’s 2020 Equipment Purchasing Fund is funding for a used scissor lift. Public
works staff currently either rents a scissors lift or borrows White Bear Townships Lift for any
overhead building maintenance. Staff has been researching quality used scissor lifts and found
one for sale at Duke Rentals of Savage, MN, completely reconditioned with 1 year warranty.
Staff recommends Council approve the purchase of a Skyjack 3226 Scissor Lift for $12,500.00.
G.22 Approve the Retirement/Recycling of 1967 Chevrolet Water Truck (Former Fire
Department Tanker)
The Public Works Department is requesting Council approval to transport the 1967 Chevrolet
water truck (unit #203-67) to L.A.D. Auto Crushing/Recycling. Due to many mechanical issues,
this truck is unable to be DOT certified and cannot be operated on public roadways. This truck
has not been operated in over 8 years. The recycling of this truck is expected to generate $600-
$700. Staff recommends Council approve the recycling of the 1967 Chevrolet Water Truck
through L.A.S Auto Crushing/Recycling.
I.1 Discussion on Vacant Positions on Commissions and Board
There are several vacancies on Hugo’s various Commissions and Board. Economic
Development Authority member Joe Houle and Parks Commissioner Shawn Haag are not
seeking reappointment. If Maria Mulvihill is approved as a Regular Planning Commission
member, there will be a vacancy on the Board of Zoning for a resident member. There is also a
vacancy on the Historical Commission. All commissions have vacancies in the alternate
position. Staff will discuss with Council how to fill these vacancies.
K.1 Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the
Yellow Ribbon Network activities held recently.
L.1 Schedule Goal Setting Session for January 19, 2021
Staff recommends Council schedule their annual Goal Setting Session for Tuesday, January 19,
2021, at 6 p.m.
N. Adjournment
Meeting held remotely pursuant to MN Statute Sec. 13D.021.
Meeting ID: 861 2281 6733
Passcode: 153552
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson,
Finance Director Ron Otkin, Community Development Director Rachel Juba, Finance
Coordinator Anna Wobse, Parks Planner Shayla Denaway
PRESENT AT CITY HALL: City Administrator Bryan Bear, Finance Director Ron Otkin, City
Clerk Michele Lindau
Approval of Minutes for the November 16, 2020 Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the Council meeting held on
November 16, 2020, as presented.
Roll call vote – all ayes. Motion carried
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as presented.
Roll call vote – all ayes. Motion carried.
Update on COVID-19 City Response
City Administrator Bryan Bear provided an update on the City’s response to the COVID
pandemic. He explained the State of Emergency is still in place and has been since mid-March.
The latest Executive Order 20-99 put restrictions on restaurants, gyms, and public gatherings.
Services such as funerals and weddings could still occur, but celebrations were not permitted.
Meetings were allowed in the City’s community rooms under the preparedness plan, though the
use had been infrequent. Many events scheduled in those rooms had been cancelled. City Hall
remained open. The virus surge had and may continue to impact City staff, and department heads
had contingency plans in place to ensure continued City services. New audio/visual technology
had been installed, and hybrid meetings could soon take place as allowed by State Statute. Bear
provided an update on grants saying CARES funding in the amount of $171,635.33 had been
distributed to 19 businesses. All on-sale liquor license fees had been waived by Council for 2021
licenses.
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
REMOTE MEETING
MONDAY, DECEMBER 7, 2020 – 7 P.M.
Hugo City Council Meeting Minutes for December 7, 2020
Page 2 of 7
Hugo Diversity Strong Presentation
Founder of Hugo Diversity Strong Amanda Carter presented Council information on the group’s
mission and goals. Carter explained Hugo Diversity Strong came to be after recent protest and
the social unrest that followed. The group’s goal was to promote tolerance and equality in Hugo.
Their mission was to bring diversity awareness and understanding through advocacy, outreach,
and education. The group meets biweekly to plan community projects and discuss ways to
become involved in the community. Their first community project was to remove graffiti from
Hugo Well House #3. Carter explained they are a nonprofit organization and they hoped to do
community services in partnership with the White Bear Lake School District, St. Andrew’s
Family Shelter, and the Food Shelf. The group was in the beginning stages of planning “Taste of
Hugo, Festival of Nations Hugo Edition”. Member Susan Carlson explained the “Welcome to
Hugo Initiative” to get information to new residents on organizations and services they may
need. The group will be conducting a survey beginning in January to learn how people view life
in Hugo and gather insight on how to make Hugo a welcoming community.
Consent Agenda
Klein made motion, Petryk seconded, to approve the following consent agenda:
1. Approve Claims Roster
2. Approve Resolution Supporting Reduction in Carnelian-Marine-St. Croix Watershed
District Board of Managers
3. Approve Metro-INET Joint Powers Agreement
4. Approve Resolution Approving Refuse Haulers Licenses for 2021
5. Approve Resolution Approving Liquor and Tobacco Licenses for 2021
6. Approve Final Request to Dresel Contracting for 130th Street Improvement Project
7. Approve Final Request to Peterson Company for Waters Edge Water Reuse Phase 2
Project
8. Approve Payment Request No. 3 to Ebert Construction for Public Works Facility
9. Approve Reduction in Letter of Credit for Hugo Gardens
Roll call vote – all ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Resolution Supporting Reduction in Carnelian-Marine-St. Croix Watershed
District Board of Managers
The Carnelian-Marine-St. Croix Watershed District Board of Managers requested support for a
reduction in their number of board managers from seven to five. CMSCWD was the only
watershed district in Washington County that has seven managers. The other five watershed
Hugo City Council Meeting Minutes for December 7, 2020
Page 3 of 7
districts each had five managers. The CMSCWD experienced a lack of willing applicants to
serve on the board, which made it difficult to meet quorum requirements and complete routine
business. To enact this change, Washington County needed to petition the Board of Water and
Soil Resources. Before submitting the petition, Washington County requested that the district
explain the request and circumstances to the communities within the district, and that those
communities demonstrate agreement with the reduction of managers by resolution. Adoption of
the Consent Agenda approved RESOLUTION 2020-64 SUPPORTING THE REDUCTION IN
MEMBERS ON THE CMSCWD BOARD OF MANAGERS.
Approve Metro-INET Joint Powers Agreement
In May, 2013, the City had entered into a Joint Powers Agreement with the City of Roseville for
IT service and support as part of their Metro-INET program. At that time, Metro-INET
consisted of 23 other entities, mainly cities and a few watershed districts and fire departments.
This group had grown to 35 members. As a member of this group, the City received phone and
computer support from their diverse staff and was able to share hardware and software cost with
the group. This was all being done under the governance of the City of Roseville and its council.
Members of Metro I-NET had been working to change Metro-INET from a City of Roseville
operation to a joint powers organization. A working group consisting of Metro-INET members,
including City Administrator Bryan Bear, had drafted a Joint Powers Agreement for Metro-
INET. This draft agreement was submitted to the League of Minnesota City’s and LMCIT’s
legal counsel, who approved the draft and were working to underwrite the new organization. The
year 2021 would be a year of transition for Metro-INET as the board is formed, an executive
director is hired, and polices are implemented. The full transition was expected to be completed
by the beginning of 2022. Adoption of the Consent Agenda approved the Joint Powers
Agreement for the establishment of the North East Metropolitan Area Municipal Internetworking
Collaborative to be known as Metro-INET, subject to review by the City Attorney.
Approve Resolution Approving Refuse Haulers Licenses for 2021
The City had received applications from seven refuse haulers who provided refuse collection and
recycling services to Hugo businesses and residents. Licenses would be issued to these haulers
upon receipt of the $165 annual licensing fee and proof of insurance. Adoption of the Consent
Agenda approved RESOLUTION 2020-65 APPROVING 2021 REFUSE HAULERS
LICENSES.
Approve Resolution Approving Liquor and Tobacco Licenses for 2021
Staff has received the appropriate applications for renewals of liquor and tobacco licenses for
2021. Eight of the 15 applicants were bars and restaurants that held on-sale liquor, club, or wine
and 3.2 beer licenses, and all held Sunday on-sale licenses. At its November 16, 2020 meeting,
Council modified the 2020 fee schedule to waive the 2021 license renewal fees for those types of
licenses. This was done to help offset the loss in revenue experienced due to restrictions that
were placed on those establishments by Governor’s Orders to help slow the transmission of
COVID-19. This resulted in a total of $14,000 in waived fees. Adoption of the Consent Agenda
approved RESOLUTION 2020-66 APPROVING 2021 LIQUOR AND TOBACCO
LICENSES.
Hugo City Council Meeting Minutes for December 7, 2020
Page 4 of 7
Approve Final Request to Dresel Contracting for 130th Street Improvement Project
Dresel Contracting, Inc. had completed the 130th Street Improvements Project and provided all
necessary contract closeout documents. Adoption of the Consent Agenda approved acceptance
of improvements and final payment in the amount of $143,183.26.
Approve Final Pay Request to Peterson Company for Waters Edge Water Reuse Phase 2
Project
Peterson Companies, Inc. had completed the Water’s Edge Stormwater Reuse- Phase 2 project
and provided all necessary contract closeout documents. Adoption of the Consent Agenda
approved acceptance of improvements, Change Order No. 1, and final payment in the amount of
$65,759.40.
Approve Payment Request No. 3 to Ebert Construction for Public Works Facility
Ebert Construction had submitted Pay Voucher No. 3 for work done on the new Public Works
facility. Staff had reviewed the pay voucher and found it acceptable for work certified through
November 30, 2020. Adoption of the Consent Agenda approved Pay Voucher No. 3 to Ebert
Construction in the amount of $193,821.55.
Approve Reduction in Letter of Credit for Hugo Gardens
The Hugo Gardens Project had grading and utility work completed, and the Hugo Garden
Apartments, LLC. had requested a reduction in the cash escrow. The amount of cash escrow for
the Hugo Gardens Project was in the amount of $2,580,254. Staff had inspected and approved of
the work completed to date. Adoption of the Consent Agenda approved the reduction in cash
escrow to $2,405,409 based on the value of work remaining to be completed.
Approve Resolution Approving Interim Use Permit for Carson Schifsky – 5725 165th Street
North
Carson Schifsky had requested approval of an interim use permit (IUP) to operate a small
landscaping and excavation business on property located at 165th 5725 Street North. At its
November 19, 2020, meeting, the Planning Commission held a public hearing to consider the
request. Staff recommended approval of the IUP application, subject to the conditions in the
permit and resolution. The Planning Commission discussed allowing additional vehicles and
equipment on site so the business could grow slowly, and they recommended approval of the
IUP application, subject to the conditions in the permit and resolution, with the revision that no
more than 20 business related vehicles and equipment can be stored on site. The vote was 6-0-1
(Mulvihill abstained).
Weidt had removed this from the Consent Agenda to allow the owner, Carson Schifsky, to
speak. Carson explained it would be a small landscaping business he owned with his brother.
The property was guided to be industrial in the Comprehensive Plan, and once it was able to be
rezoned, they would bring it to code.
Hugo City Council Meeting Minutes for December 7, 2020
Page 5 of 7
Weidt made motion, Klein seconded, to approve RESOLUTION 2020-67 APPROVING AN
INTERIM USE PERMIT TO ALLOW FOR THE OPERATION OF A LANDSCAPING AND
EXCAVATION BUSINESS ON PROPERTY LOCATED AT 5725 165TH STREET NORTH.
Roll call vote – all ayes. Motion carried.
Public Hearing on 2021 City Budget and Tax Levy
State statutes require the City Council to hold a public hearing on the proposed budget and tax
levy for the 2021 fiscal year. Finance Director Ron Otkin presented the budget and tax levy to
the Council prior to taking public comment.
Otkin began by talking about Local Government Aid (LGA) that was given to cities and towns to
help fund their operating budgets and lower their tax levies. Out of a distribution of over $560
million the City of Hugo was one of 93 cities that received none. He explained the factors that
went into determining distribution amounts and said the formula penalizes cities that keep their
tax rates low. Hugo’s tax rate is 39.186% while the statewide average is 43.556%. Otkin
provided details regarding the proposed tax levy for bond payments, street improvements,
equipment purchasing, storm water, neighborhood parks, fire relief, future improvements to
Lions Park and for general operating purposes. He recommended the City continue its ongoing
practice of contingency budgeting coupled with conservatively estimating revenues.
Otkin reviewed factors in the General Fund that include personnel and health insurance
expenses. He recommended Council use a one-time COVID credit on health insurance
premiums to credit employees’ health savings accounts to offset higher deductibles. The 2021
General Fund budget was up $352,000 as a result of wage adjustments, higher law enforcement
costs, the re-budgeting of a City Planner position, and in increase in street department
materials. The budget also contained $200,000 for the third consecutive year to be set aside for
budget stabilization. He reviewed other revenue sources stating he projected most at the 2020
level. The vast majority of the General Fund budget would come from property taxes and fiscal
disparities.
The proposed levy the Council adopted in September was designed to keep a flat tax rate but the
latest calculations show a decline in the urban tax rate. He provided information on two state tax
refund programs available to residents and provided information on how residents can apply.
Mayor Weidt opened the public hearing. After receiving no questions or comments, Weidt
closed the public hearing.
Council stated their appreciation for the work of staff and for their forward thinking in the
budgeting process. They appreciated the techniques used by the Finance Department that allow
for the continuing improvements in the city while maintaining a low tax rate.
Hugo City Council Meeting Minutes for December 7, 2020
Page 6 of 7
Weidt made motion, Miron seconded, to approve RESOLUTION 2020-68 APPROVING THE
GENERAL FUND BUDGET FOR THE 2021 FISCAL YEAR.
Roll call vote – all ayes. Motion carried.
Miron made motion, Petryk seconded, to approve RESOLUTION 2020-69 APPROVING
FINAL TAX LEVY PAYABLE IN 2021.
Roll Call vote – all ayes. Motion carried.
Approve Goodview Avenue Trail Feasibility Study
Parks Planner Shayla Denaway provided information on the Goodview Avenue Trail Feasibility
Study. The City was awarded $10,000 through the Statewide Health Initiative Program (SHIP)
through Washington County to study the feasibility of a trail in the Goodview Avenue area. The
Council had approve a proposal from WSB in May, 2020, to do the study. The scope of the study
was along Goodview Avenue between Geneva Avenue and Egg Lake Road, and north to 145th
Street. There is a sidewalk at the north end of the project area connecting to Oneka Lake
Boulevard, and a sidewalk to the south along Egg Lake Road that connects to the Hardwood
Creek Regional Trail. At their meeting of August 18, 2020, the Parks Commission reviewed and
provided input on a wetland delineation and trail options drafted from WSB. At the meeting on
September 16, 2020, the Parks Commission identified that an 8’ trail on the west side of
Goodview Avenue with a 5’ shoulder was preferred. The trail between 145th Street and Geneva
Avenue was estimated at $1.4 - $1.8 million, and the segment from Geneva to Egg Lake Road
was estimated at $500,000 - $650,000. The Parks Commission was not interested in
constructing either of these trail segments due to the cost, but would like to construct them in the
future if grant funding or other source of funding became available. The Commission
recommended Council approve the Goodview Avenue Trail Feasibility Study which would
allow the City to apply for grants in the future.
Weidt made motion, Klein seconded, to approve the Goodview Avenue Trail Feasibility
Study.
Roll call vote – all ayes. Motion carried.
Approve Purchase Agreement for City Owned Property
Community Development Director Rachel Juba provided information on the City owned
property along Egg Lake Road. The EDA has been meeting with Mr. Dennis Trooien over the
last few months who was interested in developing the property. They discussed with him the
development criteria that would allow him to purchase the property for $1. Trooien had been in
contact with the City’s financial advisor, Baker Tilly, and the City attorney. The EDA
commented on the concept plan and terms of the purchase agreement at their October meeting
and directed staff to work with Trooien on the purchase. She showed the concept plan that
included pad sights for restaurants, retail, and two buildings for mixed use. There was also an
area shown in the middle of the site for a common place along the lake with a dock area. She
stated there was still an approval process to go through but it was staff’s opinion the plan would
Hugo City Council Meeting Minutes for December 7, 2020
Page 7 of 7
meet the development criteria. She reviewed the terms of the purchase agreement that included
Phase one to be substantially complete by December 31, 2022. Phase two would need to occur
no later than 48 months after the date of the purchase agreement with a 12 month extension.
There is also a reversionary clause in the agreement that would allow the City the option to
purchase the property back is something went wrong. At their November meeting, the EDA
made a recommendation to approve the purchase agreement subject to review and approval by
the City Financial Advisors and City Attorney.
Miron made motion, Klein seconded, to approve the draft purchase agreement subject to the City
Attorney and City Financial Advisers review and approval.
Roll call vote – all ayes. Motion carried.
Denny Trooien commented that they are looking forward to working with the City on this
project.
Yellow Ribbon Network Update
Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow
Ribbon Network activities held recently. Haas showed pictures of the hat for the next Welcome
Home Pheasant hunt, Burger Night in Guantanamo Bay, recipients of care packages, fishing
lures and fat tire bikes to be shipped by the Hugo YRN. There was also a picture of the Forest
Lake Senior High students who did a care package event to be sent to Djibouti, Africa. The
Hugo scouts donated popcorn to go to Djibouti along with fleece blankets made by Oneka
Elementary students. Twenty-six families had signed up for Secret Santas.
Approve Closing Hugo City Hall on Thursday, December 24, 2020
City Administrator Bryan Bear talked about the provision in the City’s Personnel Policy for each
employee to take off one day of their choosing annually as a personal holiday. City Hall staff
employees requested to take their day on Christmas Eve and close City Hall. Public Works
would remain open and those employees would take a day of their choice.
Klein made motion, Miron seconded, to close
Roll call vote – all ayes. Motion carried.
Adjournment
Klein made motion, Haas seconded, to adjourn at 8:43 p.m.
Roll call vote – all ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
City of Hugo Claims
December 21, 2020 G. 1
Vendor Invoice Amount Description Department
ACME Tools 8154848 1,076.00$ Shop Tools Public Works
Alex Air Apparatus Inc 3355 1,106.93$ Compressor Service & Air Quality Test Fire Dept
Alex Air Apparatus Inc INV-42699 503.00$ Lite Force Plus Helmets Fire Dept
American Engineering Testing Inc 915474 1,238.25$ PW Facility Construction Testing Services Public Works
Aspen Mills 263707 29.00$ Patches Fire Dept
Aspen Mills 264530 1,913.77$ HFD Shirts, Jackets, Sweatshirts, Caps, Etc Fire Dept
AutoNation Inc 4179536 611.02$ Parts - Unit #108-15 Water & Sewer
AutoNation Inc 4180475 66.06$ Parts - Unit #115 Street Dept
AutoNation Inc 4180482 66.06$ Parts - Unit #106 Water & Sewer
Baseline Irrigation Solutions Inc 11328-2020 398.00$ 1 Year Renewal - Irrigation Controllers Online Service Parks Dept
Boyer Trucks 936414 62.58$ Parts - Unit #314 Street Dept
Canteen Refreshment Services MSP20512 210.70$ Breakroom Supplies Gen Gov't Bldgs
Canteen Refreshment Services MSP20513 138.44$ Breakroom Supplies Public Works
Century College 737971 375.00$ HazMat Operations - Brian Kindelberger Fire Dept
Century Link 651 426-8763 68.15$ 911 Emergency Line Administration
Century Link 651 429-3212 70.56$ Fire Station Phone Lines Fire Dept
Century Link 651 653-1154 62.15$ SCADA Lines Water & Sewer
City of Roseville 229658 6,130.00$ December Computer Service Various
Comcast 11/5/2020 2.25$ Business Internet (thru December 14) Fire Dept
Comcast 11/18/2020 154.67$ Business Internet (thru December 27) Fire Dept
Companion Animal Control LLC November 368.90$ Callout Fees & Mileage Animal Control
Core & Main LP N399347 7,290.00$ Radio Meters Water Utility
Core & Main LP N414155 49.58$ Water Meter Hardware Water Utility
Core & Main LP N440478 146.57$ Gate Valve Parts Water Utility
Core & Main LP N445275 17,415.00$ Radio Meters Water Utility
Cornerstone Occupational Health Spec. GREEDE0000 50.00$ Personnel Testing Street Dept
Custom Cap & Tire LLC 270032145 4,710.70$ Tires & Installation - Unit #E1 Fire Dept
Custom Fire Apparatus Inc 0020007-IN 26.89$ Air Eject Coupler Fire Dept
Dell Marketing LP 10445242142 129.74$ Monitor Administration
DreamSeats LLC 4731840 1,408.39$ Office Chairs & Logo Design (4) Fire Dept
DreamSeats LLC 4732498 1,302.85$ Office Chairs & Custom Panels (4) Fire Dept
Emergency Apparatus Maintenance Inc 114079 1,177.77$ Repairs - Unit #E1 Fire Dept
Finnegan, Elizabeth CLAIM 127.49$ Work Boot Reimbursement Engineering Dept
Finnegan, Elizabeth CLAIM 24.15$ Cell Phone Accessories (Loeffler/Amazon) Street Dept
First State Tire Recycling 115689 3,200.45$ Tire Recycling Recycling
Forest Lake Napa November 1,464.17$ Auto Parts and Shop Supplies Various
Forest Lake Times FLT-160163 48.95$ 1 Year Subscription Renewal Ordinances/Proceedings
Gene's Disposal Service Inc 399589 437.42$ November Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 399589 243.80$ November Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 399589 85.10$ November Waste Hauling - City Hall Gen Gov't Bldgs
Gopher State One Call 110481 234.90$ November Service Charges Water & Sewer
Graphic Resources 69313 500.30$ Utility Bill Mailing Water & Sewer
Graphic Resources 69327 69.00$ Business Cards - Michele Lindau City Clerk
Hanco Corporation 551434 199.57$ Shop Supplies Public Works
Hanco Corporation 552241 51.21$ Shop Supplies Public Works
HCM Architects 2066-2 4,509.13$ Lions Park Architect Services Special Parks Fund
Hoernemann, Ross CLAIM 293.24$ Toy Drive Supplies Fire Dept
Home Depot Credit Services 8010623 60.09$ Hardware & Supplies for Audio/Video Upgrade - PW Public Works
Hugo Equipment Company 162492 53.98$ Parts - Unit #T1 Fire Dept
Hugo Feed Mill 97992 17.90$ Straw Bales Fire Dept
Innovative Office Solutions LLC IN3176205 49.60$ Pens & Batteries Administration
Innovative Office Solutions LLC IN3184942 173.61$ File Folders, Binders & Dividers Administration
Innovative Office Solutions LLC IN3184942 49.96$ W-2 Envelopes Finance Dept
Instrumental Research Inc 3052 100.00$ Water Bacteria Testing Water Utility
Jimmy's Johnnys Inc 174968 41.56$ Portable Toilet Rental - Lions Park Parks Dept
Jimmy's Johnnys Inc 174969 27.21$ Portable Toilet Rental - Oakshore Park Parks Dept
Jimmy's Johnnys Inc 174970 27.21$ Portable Toilet Rental - Oneka Lake Park Parks Dept
Jimmy's Johnnys Inc 174971 27.21$ Portable Toilet Rental - Beaver Ponds Park Parks Dept
Jimmy's Johnnys Inc 174972 27.21$ Portable Toilet Rental - Diamond Point Park Parks Dept
Jimmy's Johnnys Inc 174973 27.21$ Portable Toilet Rental - Frog Hollow Park Parks Dept
Jimmy's Johnnys Inc 174974 108.86$ Portable Toilet Rental - Hanifl Park Parks Dept
Jimmy's Johnnys Inc 174975 27.21$ Portable Toilet Rental - Valjean Park Parks Dept
Jimmy's Johnnys Inc 174976 27.21$ Portable Toilet Rental - Arbre Park Parks Dept
Jimmy's Johnnys Inc 174977 27.21$ Portable Toilet Rental - Heritage Ponds Park Parks Dept
Jimmy's Johnnys Inc 174978 27.21$ Portable Toilet Rental - McCollar Park Parks Dept
Kath Fuel Oil Service Co. 12320094 3,571.89$ November Unleaded Gas & Diesel Purchases Various
Klein, Matt CLAIM 224.95$ Cold Weather Gear Street Dept
Knowlan's Super Markets Inc 145 17.96$ Election Judge Supplies Elections
Knowlan's Super Markets Inc 1989 6.98$ Restroom Supplies (CH) Gen Gov't Bldgs
Page 1
City of Hugo Claims
December 21, 2020 G. 1
Vendor Invoice Amount Description Department
Knowlan's Super Markets Inc 1989 6.68$ Breakroom Supplies (CH) Gen Gov't Bldgs
Knowlan's Super Markets Inc 4197 1,007.16$ Election Judge Supplies Elections
Laughlin's Pest Control 40124 85.00$ November Pest Control Service (CH) Gen Gov't Bldgs
Lawson Products 9308036593 557.83$ Bulk Hardware Supplies Public Works
Leadership Growth Group LLC 20204b 115.94$ Continuing Education Books Administration
Loffler Companies Inc 3584945 253.80$ December Copier Service Payment Administration
MacQueen Emergency 16339 50.00$ SCBA Flow Test Fire Dept
Marco INV8216908 39.50$ December Copier Maintenance Building Inspections
McCullough, Ryan CLAIM 249.95$ Cold Weather Gear Parks Dept
Menards 52143 36.04$ PVC Pipe & Fittings Public Works
Menards 52964 159.00$ Chest Freezer (FH) Fire Dept
Menards 52964 103.75$ Fire Department Supplies Fire Dept
Metering & Technology Solutions 18313 3,019.80$ Water Meter & Hardware Water Utility
Michael Basich Inc 112020-8 28,270.00$ Shelter Installation - Arcand Park (Adelaide) Special Parks Fund
Minnesota Department of Agriculture 20109729 25.00$ Tree Care Registry Street Dept
Minnesota Pollution Control Agency SC-6613 23.00$ Wastewater Certification Renewal - Mike Loeffler Sewer Utility
Municipal Code Corporation 351433 613.48$ Supplement Pages City Clerk
NAC Mechanical Corp 178485 350.00$ HVAC Repairs - FH Fire Dept
North Country Auto Body 21874 284.00$ Repairs - Unit #108-15 Water & Sewer
O'Reilly Auto Parts 5914-141575 70.20$ Auto Parts Fire Dept
O'Reilly Auto Parts 5914-142240 173.24$ Auto Parts Fire Dept
Phonetically Speaking & ASL 1028 425.00$ Training Binders (10) Fire Dept
Press Publications 686817 70.50$ Planning Commission Public Hearing Notice Ordinances/Proceedings
Regions Hospital 7616305 1,741.00$ 2020 Education Agreement Fire Dept
Ricoh USA, Inc 104394663 123.18$ Copier Lease Payment Public Works
Ricoh USA, Inc 104394663 42.80$ Overage Charges Public Works
Schifsky (T.A.) & Sons Inc 66779 809.70$ Asphalt Street Dept
Smith, Tom CLAIM 27.83$ Cell Phone Accessories (Amazon) Water & Sewer
Toshiba Financial Services 5012752085 175.23$ December Copier Lease Payment Fire Dept
Toshiba Financial Services 5012752085 1.13$ Overage Charges (B & W) Fire Dept
Toshiba Financial Services 5012752085 12.85$ Overage Charges (Color) Fire Dept
UniFirst Corporation November 135.30$ Uniform, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation December 318.54$ Uniform, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation December 116.03$ Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
US Bank 5950377 500.00$ Paying Agent Fees Sinking Fund
Verizon Wireless 9867321443 40.02$ Cellular Phone Charges Fire Dept
Verizon Wireless 9868448181 1,134.68$ Cellular Phone Charges Various
Water Conservation Service Inc 10860 313.78$ Watermain Leak Locates (Fitzgerald Ave) Water Utility
Xtreme Custom Apparel & Promotions S37868 339.99$ Safety Gear (Neck Gators) Public Works
Ziegler Inc PC200248552 65.50$ Parts - Unit #340 Street Dept
106,456.52$ Total Claims for December 21, 2020
Page 2
City of Hugo
Position Title: Assistant Chief
Department: Hugo Fire Department
Immediate Supervisor’s Title: Fire Chief
Pay Grade: Part-time/Paid on-call
Salary: Per city salary resolution
Purpose
Perform duties essential to the Fire Department
Organizational Relationships
Reports to: Fire Chief
Communicate with: Fire Department Officers, Firefighters, and other city staff
Supervises: Directs work of the Training Captain, and other subordinate staff
Receives work assignments from: Fire Chief
Essential Duties / Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned.
Essential Functions
• All essential and other functions of a Captain’s position
• Oversees the hiring practices for the department
• Oversees building operations and maintenance
• Assists the Fire Chief in the development, planning and implementation of the goals and
objectives of the department
• Directs and oversees multi-company response to an emergency event
• Supervises and provides day to day oversight for Training Captain
• Serves as the incident commander at emergency scenes as needed
• Work within the given budget
• May assume full responsibility for the Fire Department in the absence of the Fire Chief and
Deputy Chief
• Act as a representative of the Fire Department at community events
• Attain the established percentages for calls and training needed to be held in good standing
with the Fire Department
Other Functions
• Recommends changes in policies and procedures
• Maintains updated CIP for the fire station and building equipment
• Provide positive attitude in performance of duties
Required Knowledge, Skills and Abilities
• All Knowledge, Skills, and Abilities (KSA)’s of a Captain’s position
• Ability to assist the Fire Chief in planning, directing, managing/overseeing the activities and
operations of the Fire Department
• Ability to manage and supervise the activities of one or more assigned functions, which may
include all personnel issues and building equipment
• Ability to direct the work of the Training Captain and other subordinate staff
• Ability to participate in the development of departmental goals and objectives
• Assists in the formulation of policies and procedures
Education and /or Certifications Desired
• All educational and/or certifications listed for a Captain’s position
• Attend any classes needed for the position as approved by the Fire Chief
City of Hugo
Position Title: Deputy Chief
Department: Hugo Fire Department
Immediate Supervisor’s Title: Fire Chief
Pay Grade: Part-time/Paid on-call
Salary: Per city salary resolution
Purpose
Perform duties essential to the Fire Department
Organizational Relationships
Reports to: Fire Chief
Communicate with: Fire Department Officers, Firefighters and other city staff
Supervises: Directs the work of the Safety Captain, Chief Engineer, and other subordinate staff
Receives work assignments from: Fire Chief
Essential Duties / Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned
Essential Functions
• All essential functions of Safety Captain and Chief Engineer
• Assists the Fire Chief in the development, planning and implementation of the goals and
objectives of the department
• Directs and oversees multi-company response to an emergency event
• Supervises and provides day to day oversight for Safety Captain and Chief Engineer
• Serves as the incident commander at emergency scenes as needed
• Work within the given budget
• May assume full control of the Fire Department in the absence of the Fire Chief
• Act as a representative of the Fire Department at community events
• Attain the established percentages needed for calls and training to be held in good standing
with the Fire Department
• Establishes the communication plan for the department
• Maintains all communications equipment for the department
• Oversees technology for the department
Other Functions
• Recommends changes in policies and procedures
• Maintains inventory control of assigned communication devices, tools and equipment
• Provide positive attitude in performance of duties
Required Knowledge, Skills and Abilities
• All Knowledge, Skills, and Abilities (KSA)’s of Safety Captain and Chief Engineer position
• Ability to assist the Fire Chief in planning, directing, managing/overseeing the activities and
operations of the Fire Department
• Ability to manage and supervise the activities of one or more assigned functions, which may
include communications, fire apparatus and equipment
• Ability to direct the work of the Safety Captain, Chief Engineer, and other subordinate staff
• Ability to participate in the development of departmental goals and objectives
• Assists in the formulation of policies and procedures
Education and /or Certifications Desired
• All educational and/or certifications listed for Captain’s position
• Attend any classes needed for the position as approved by the Fire Chief
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits
DATE: For the City Council Meeting of December 21, 2020
DESIRED COUNCIL ACTION
Adoption of Resolution Not to Waive Statutory Tort Liability Limits
HISTORY
In the late 1990’s the League of Minnesota Cities Insurance Trust (LMCIT) required each city that obtained liability
coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased. At that time the City Council opted not to waive the statutory limits.
LIABILITY IN EXCESS OF THE STATUTORY LIMITS
The City of Hugo does purchase $1 million in excess of the statutory limits because the tort limits either do not or may
not apply to the following types of claims:
*Claims under federal civil rights laws.
*Claims for tort liability that the city has assumed by contract.
*Claims for actions in another state.
*Claims based on liquor sales.
*Claims based on a “taking” theory.
Excess liability coverage is important to a small city. If a city ends up with more liability than it has coverage, the city
will have to either draw on existing funds or go to its taxpayers to pay that judgment.
REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIMITS
Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City Council to decide
whether or not to waive the statutory limits for those claims that are subject to such limits. Passage of a resolution not
to waive the statutory limits provides a written record that the excess liability coverage will only apply to claims that are
not subject to tort limits.
RECOMMENDATION
Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability Limits.
ATTACHMENTS
Resolution Not to Waive the Statutory Tort Liability Limits
RESOLUTION NO. 2020-
A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS
WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust
must decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased.
WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases
optional excess liability coverage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO:
1. The City of Hugo does not waive the statutory tort liability limits.
2. Claims to which the statutory municipal tort limits do not apply are not affected by this
decision.
Council members voting AYE: Haas, Klein, Miron, Petryk, Weidt
Council members voting NAY: None
Whereupon said resolution was declared passed and adopted this 21st day of December, 2020.
____________________________
Tom Weidt, Mayor
ATTEST:
______________________________
Michele Lindau, City Clerk
Roland Guareschi
Dear Kevin/Jim
The time has come to make that hard decision to leave/retire from the Hugo Fire Department. After
10+ years of fun, hard work and great friends this decision doesn’t come easy, but due to
commitments for work and the ongoing changes within my life it had to come.
These years have taught me a lot – The positions held and the time I have spent within the
department will give me many smiles, tears and laughs in the future. I hope that I have done the
department and the City of Hugo proud.
So it is with much regret that I ask you to please accept this letter as my formal resignation from the
Hugo Fire Department with the effective date being the Monday January 4th 2021.
I will be back between Christmas and New Year at which time I will return the Pager, radio, class
A’s and anything else you would like.
Regards
Roland
1
Michele Lindau
From:Michele Lindau
Sent:Thursday, December 17, 2020 8:42 AM
To:Michele Lindau
Subject:RE: December 31st
Good evening everyone,
This year certainly has been different! I hope this email finds you all healthy and surviving every twist and turn
of 2020.
As the end of the year gets closer I personally have been faced with making a very hard and difficult decision.
Which seems almost unreal and somewhat unjust in having to send this via email.
It is with great sadness, I am writing to let you know, that I will be leaving the department. Effective December
31st 2020.
Words cannot express how hard of a decision this was. Life as we know doesn’t always go as planned! I have
carefully thought through every option that was available to me and could not find a way to make things work
aside from a steady full time position(which does not exist)
First: To the Mayor, City Council and the citizens of Hugo;
I wish to say thank you for allowing me the opportunity to serve the community of Hugo. I took great pride in
being a firefighter and helping those in need throughout our small community. The community events were not
only great experiences but filled with fun and lots of memories.
Next: I’d like to acknowledge the wonderful selection of men and women you have working for the community
for which I was honored to be a part of (for the past few years). I was so blessed and so incredibly thankful for
each and every member of the Hugo Fire Department. As the training they provided was exceptional. They
truly work together as a team/family. They have all taught and mentored me in some way. Creating many
friendships and memories that I will always hold a place in my heart.
Last- As I have stated throughout this whole process. Thank you for helping me fulfill a life long dream! Giving
me the opportunity to learn and grow as a firefighter and develop lifelong skills that will allow me to continue
to help those in need.
Again, I am thankful for the time I got to serve such a wonderful community. May the new year bring everyone
health, happiness and an appreciation of all the small blessings we are given every day!
I will be back.
Thank you for everything!
-Baily Lund
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Mike Loeffler, Public Works Lead Worker
SUBJECT: Purchase of Used Skyjack 3226 Scissor Lift
DATE: For the City Council Meeting of December 21, 2020
BACKGROUND
Included in the City’s 2020 Equipment Purchasing Fund is funding for a used scissor lift. Public
works staff currently either rents a scissors lift or borrows White Bear Townships Lift for any
overhead building maintenance. Some of the applications of a lift are maintenance on overhead
garage doors, ceiling furnaces, lights, ceiling fans and running new wires, air lines or water lines
to name a few.
Staff has been actively searching for quality used scissor lifts. The following piece of equipment
is available through Duke Rentals of Savage, MN:
Skyjack 3226 Scissor Lift (cost $12,500.00) completely reconditioned with 1 year warranty.
Details: Rechargeable 24V DC motor
Variable speed hydraulic drive
Dual holding brakes
Solid rubber, non-marking tires
All motion audible alarm
26’ raised platform height
32” width (will fit through standard doors to work in office areas)
Public Works staff has reviewed this purchase with Finance Director, Ron Otkin.
DESIRED ACTION
Staff recommends that council authorize the purchase of the Skyjack 3226 scissor lift as
outlined above for the price of $12,500.00 from Duke Rental.
City of Hugo December 15, 2020
14669 Fitzgerald Ave N
Hugo, MN 55038
ATTN: Tom Weidt
Reconditioned SkyJack 3226 electric scissor lift.
- 32” wide, 26’ platform height, 84” stowed height.
- Completely reconditioned standard option unit. (see recon
sheet)
- 1 year parts and labor warranty.
List Price $ 12,500.00
Freight $ 0.00
Subtotal $ 12,500.00
Sales Tax (exempt) $ 0.00
Total Investment $ 12,500.00
*** Quote is good for 30 days. ***
Tony Sparks
Territory Sales Representative | DUKE RENTALS
1-866-GET-DUKE (612) 246-2007
asparks@dukerentals.com www.dukerentals.com
5821 Highway 13 West, Savage, MN 55378
Duke Aerial Inc.
REBUILD SCOPE
FOR ELECTRIC SCISSOR LIFTS
The following outline provides an overview of the work scope for the rebuild of electric Scissor Lifts. This process
will apply to all scissor lift models, and is broken down into three (3) component areas: electrical, hydraulic, and
structural.
General Process
Electrical
Electrical components that will be replaced with new are as follows:
• Batteries to include battery cables.
• Platform control box toggles, E-stops; controller, and key switch.
• Battery charger and indicator with new or rebuilt
• Control cables routed to factory specification on scissor stack to platform control boxes
Hydraulic System
Hydraulic components that will be replaced with new are as follows:
• Hydraulic filter
• All cylinder seal kits-added to over and above
• Hydraulic drive hoses on compact series.
• Front bushings on compact series.
Hydraulic components that will be inspected and repaired/replaced as necessary:
• Hydraulic hoses found to be worn or chaffed will be replaced as required
• Cylinders: All cylinders will be rebuilt. Rods and/or barrel if needed.
The following outlines an inspection process to the remaining hydraulic components. These components
will be repaired/replaced if they will not pass inspection:
• Hydraulic Pump: Pumps will be performance checked for proper output pressure and capacity
• Hydraulic Drive Motors: Drive motors will be evaluated for leakage and output performance
• Cylinder rods that are scared and/or cannot be re-used will be replaced with new.
Structural
The following structural components will be replaced with new:
• Platform slider, deck pads
• New tires as originally specified on machines, added to over and above.
• Safety chain
• Pins and lanyards
A full structural evaluation will be performed on the frame, scissor stack and spindles housings. Cracks, bends or
other required repairs will be performed to correct. Machines will be repainted and reassembled with new decals,
placards, and serial number plate if missing.
Annual Inspection and Warranty
Each final product will be shipped with an updated ANSI-required annual inspection and comes with a one year
parts and labor warranty.
EDA
January 1, 2021
LAST
NAME
FIRST
NAME
TERM
ENDING TITLE
Weidt Tom Annual
EDA
Council Rep
Klein Phil Annual
EDA
Council Rep
Petty Cindy 12/31/24 EDA Commissioner
Denaway Tom 12/31/25 EDA Commissioner
Puleo Frank 12/31/21 EDA Commissioner
Gallivan Mike 12/31/22 EDA Commissioner
VACANT 12/31/26
VACANT 12/31/21
CITY STAFF:
Appointed for six year terms
City Administrator Bryan Bear - Executive
Director/Secretary
Finance Director Ron Otkin - Assistant Treasurer
Page 1 of 5
Planning Commission
January 1, 2021
LAST
NAME
FIRST
NAME
TERM
ENDING TITLE
Kleissler Bronwen 12/31/21
Planning Commission
Chair
Arcand Scott 12/31/21
Planning Commission
Vice Chair
Fry David 12/31/23 Planning Commissioner
Lessard Corky 12/31/22 Planning Commissioner
Derr Matthew 12/31/24 Planning Commissioner
Luchsinger Kim 12/31/22 Planning Commissioner
Mulvihill Maria 12/31/24 Planning Commissioner
VACANT 12/31/21
Planning
Commissioner
Alternate
Regular members appointed for four year terms
Alternate member is appointed for three year term
Page 2 of 5
Parks Commission
January 1, 2021
LAST
NAME
FIRST
NAME
TERM
ENDING TITLE
Strub David 12/31/21
Parks Commission
Chair
Moore-Arcand Cathy 12/31/22
Parks Commission
Vice Chair
Rauschendorfer Mathew 12/31/23 Parks Commissioner
Schmid Nicole 12/31/22 Parks Commissioner
Tennyson Ranell 12/31/22 Parks Commissioner
Clarke Roger 12/31/21 Parks Commissioner
VACANT 12/31/23 Parks Commissioner
VACANT Parks Commissioner
Alternate
Appointed for three year terms
Page 3 of 5
Historical Commission
January 1, 2021
LAST
NAME
FIRST
NAME
TERM
ENDING TITLE
Schoonover Cynthia 12/31/22
Historical Commission
Chair
Oswald Trina 12/31/22
Historical Commission
Historian
Letourneau Bradley 12/31/22
Historical Commission
Historian
Brevig Kathy 12/31/23
Historical Commission
Secretary
Moen Craig 12/31/23
Historical Commission
Historian
Cregan Scott 12/31/21
Historical Commission
Historian
VACANT 12/31/21
Granger Joyce
2-yr terms
12/31/21
Associate Member
Historian
VACANT 2-yr terms
Associate Member
Historian
Appointed for three year terms
Page 4 of 5
Board of Zoning Appeals
January 1, 2021
LAST
NAME
FIRST
NAME
TERM
ENDING TITLE
Weidt Tom
Annual
Appointment
Board Chair
Council Rep
Arcand Scott
Annual
Appointment
Board Member
Planning Commission Rep
Mulvihill Maria
Annual
Appointment Board Member (Interim)
Page 5 of 5