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HomeMy WebLinkAbout2021.03.01 CC MinutesMinutes HUGO CITY COUNCIL MEETING HUGO CITY HALL/REMOTE MEETING 14969 Fitzgerald Avenue North • Hugo. MN SS038 MONDAY. MARCH 1. 2021— 7 P.M. Meeting was held remotely pursuant to MN Statute Sec. 13D.021. ZOOM Meeting ID: 814 3973 9401 Passcode: 523083 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson, Finance Director Ron Otkin, Community Development Director Rachel Juba, Community Development Assistant Emily Weber, Parks Planner Shayla Denaway PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau Approval of Minutes for the February 1, 2021, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held on February 1, 2021, as presented. Roll call vote — all ayes. Motion carried. Approval of Minutes for the February 23, 2021, Lions Park Pavilion Design Workshop Klein made motion, Miron seconded, to approve the minutes for the Lions Park Pavilion Design Workshop held on February 23, 2021, as presented. Roll call vote — all ayes. Motion carried. Approval of Minutes for the February 24, 2021, Neighborhood Meeting on Downtown Street Proiect Klein made motion, Petryk seconded, to approve the minutes for the neighborhood meeting held to discuss a the downtown street reconstruction project held on February 24, 2021, as presented. Roll call vote — all ayes. Motion carried. Approval of Agenda Weidt made motion, Haas seconded, to approve the agenda as amended to add recognition of the retirement of May Township Board of Supervisors Chair Bill Voedisch and to add an opportunity for comments from residents about the skate park at Lions Park. Roll call vote — all ayes. Motion carried. Hugo City Council Meeting Minutes for March 1, 2021 Page 2 of 11 Update on COVID-19 City Response City Administrator Bryan Bear gave a brief update on the City's response to the COVID-19 pandemic saying the State of Emergency declared by Governor Waltz in March, 2020, was still in place and recently modified by executive order 2021-1 that mainly pertained to venues. City Hall had remained open during the whole pandemic, and the goal to provide continuous services had mainly been met with some modifications. Vaccines were being distributed in Washington County with help from the MN Department of Health. Vaccines were generally not available to City staff but were available to the firefighters. Council meetings continued to take place remotely pursuant to MN State Statue. Technical upgrades were in place, and hybrid meetings could now occur with hybrid meeting protocols in place. Bear asked the Council their thoughts about returning to in -person meetings. Weidt stated he would be comfortable with holding in -person meetings starting in April, 2021, dependent on what happens during the next 30 days. Miron and Klein agreed that would be a good target. Parks Commission Annual Report Parks Planner Shayla Denaway presented to Council the 2020 Parks Commission Annual Report. She talked about the expansion of trails in Adelaide Landing and Oneka Place, and the feasibility study that was done for a trail along Goodview Avenue saying there had been no decision to move ahead with construction due to high costs. Denaway stated recreation looked very different during 2020 with COVID-19, though the City never closed any of the parks. The only program held in person was the sledding parry in 2020. The City had partnered with the YMCA for Play Days during the summer. At the beginning of 2020, the Commission considered concepts for the City owned properties along Sunset Lake and decided to postpone improvements until there was more neighborhood support for a project. Winter trail and sidewalk snowplowing routes maintained by the City were reviewed, and the map was updated. Park benches were installed and other minor park updates done using SHIP funding. The Commission had discussions during 2020 on construction of Lions Park and plans for Irish Avenue Park and Clearwater Creek Preserve. The Commission approved the Local Boy Scouts to put in a memorial for Andrew Olson who passed away suddenly in early 2020. Denaway talked about the three residential developments reviewed by the Commission during 2020, and she shared images of the newly constructed Arcand Park. Approval of Consent A14enda Weidt made motion, Haas seconded, to approve the following consent agenda: 1. Approve Claims Roster 2. Approve Performance Review for Building Department Secretary Debi Close 3. Approve Performance Review for Senior Engineering Technician Liz Finnegan 4. Approve Property Line Adjustment for Marvin and Judith LaValle and Hugo Investments. LLC (Larry Barnabo) for Properties Located at the Northwest and Hugo City Council Meeting Minutes for March 1, 2021 Page 3 of 11 Southwest Corners of Frenchman Road (CSAH 8) and Forest Boulevard (TH 61) 5. Approve Promotion of David Jensen to Deputy Chief on the Hugo Fire Department 6. Approve Resolutions Approving the Preliminary Plat, Planned Unit Development, and Comprehensive Plan Amendment for the Meadows at Hugo Development 7. Approve Donation to the Hugo Fire Department from the Hugo American Legion 8. Approve Authorization to Advertise for Dust Control 9. Approve Hiring of Chuck Preisler as Temporary Building Inspector 10. Approve Pay Request No. 5 from Ebert Construction for Public Works Facility 11. Approve Ordinance Amending Fine for Parking Violation Roll call vote — all ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City's Building Department Receptionist on March 20, 2006. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Approve Performance Review for Senior Engineering Technician Liz Finnegan Liz Finnegan was hired in March, 2019, as the new Senior Engineering Technician after the retirement of Steve Duff in January, 2018. Adoption of the Consent Agenda approved the performance review for Senior Engineering Technician Liz Finnegan. Approve Property Line Adiustment for Marvin and Judith LaValle and Hugo Investments. LLC (Larry Barnabo) for Properties Located at the Northwest and Southwest Corners of Frenchman Road (CSAH 8) and Forest Boulevard (TH 61) Marvin and Judith LaValle and Hugo Investments, LLC (Larry Barnabo) had requested approval of a property line adjustment for the properties located at the northwest and southwest corners of Frenchman Road (CSAH 8) and Forest Boulevard (TH 61). The applicant proposed to adjust the common property line between the properties and combine them into two parcels. The adjustment would result in Parcel A totaling 4.97 acres and Parcel B totaling 16.09 acres. Staff found that both properties were in compliance with all applicable regulations in the City Code and would continue to comply after the property line adjustment. Adoption of the Consent Agenda approved RESOLUTION 2021-8 APPROVING A PROPERTY LINE ADJUSTMENT FOR MARVIN AND JUDITH LAVALLE AND HUGO INVESTMENTS. LLC (LARRY BARNABO) FOR THE PROPERTIES LOCATED AT THE NORTHWEST AND SOUTHWEST CORNERS OF FRENCHMAN ROAD (CSAH 8) AND FOREST BOULEVARD (TH 61). Hugo City Council Meeting Minutes for March 1, 2021 Page 4 of 11 Approve Promotion of David Jensen to Deputy Chief on the Hugo Fire Department Interviews were held on February 4, 2021, for a new Hugo Fire Department Deputy Chief. The position became vacant when former Deputy Chief Jim Compton, Jr. was promoted to the Fire Chief position. Adoption of the Consent Agenda approved the promotion of David Jensen to Deputy Chief on the Hugo Fire Department effective March 1, 2021. Approve Resolutions Approving the Preliminary Plat, Planned Unit Development, and Comprehensive Plan Amendment for the Meadows at Hugo Development Golden Valley Land Company had applied for a preliminary plat, planned unit development, and comprehensive plan amendment for a residential development to be known as "The Meadows at Hugo." The proposed site was 32.93 acres and located north of 159th Street North and west of Highway 61. The preliminary plat proposed a total of 87 single family lots and six outlots. The Hugo Planning Commission held a public hearing at their February 11, 2021, meeting and recommend that the City Council approve the preliminary plat, planned unit development, and comprehensive plan amendment applications for the residential development to be known as the Meadows at Hugo. Adoption of the Consent Agenda approved RESOLUTION 2021-9 APPROVING PRELIMINARY PLAT FOR GOLDEN VALLEY LAND COMPANY FOR "THE MEADOWS AT HUGO" ON PROPERTY LOCATED NORTH OF 159TH STREET NORTH AND WEST OF HIGHWAY 61, and RESOLUTION 2021- 10 APPROVING PUD GENERAL PLAN FOR GOLDEN VALLEY LAND COMPANY FOR "THE MEADOWS AT HUGO" ON PROPERTY LOCATED NORTH OF 159TH STREET NORTH AND WEST OF HIGHWAY 61, and RESOLUTION 2021-11APPROVING A COMPRHENSIVE PLAN AMENDMENT CHANGING MAP 11-4, 2040 SANITARY SEWER SYSTEM MAP. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion wanted to donate $2,100 to the Hugo Fire Department for training and equipment. Donations to the Fire Department needed to be approved by Council. Adoption of the Consent Agenda approved the donation of $2,100 to the Hugo Fire Department from the Hugo American Legion. Approve Authorization to Advertise for Dust Control Staff had requested authorization from the City Council to advertise for bids for the City's 2021 gravel road dust control project. The City of Hugo applies dust control to approximately 28 miles of gravel roads located within its municipal boundaries. Following City Council approval, staff would advertise and solicit bids through the City newspaper and hold a bid opening in early April. This would be followed by the Council considering bids in April. The dust control/stabilization would be applied in two separate applications, once in mid -May and again in early to mid -August. Adoption of the Consent Agenda approved advertisement for bids for the City's 2021 gravel road dust control project. Hugo City Council Meeting Minutes for March 1, 2021 Page 5 of 11 Approve Hiring of Chuck Preisler as Temporary Building Inspector Staff had been meeting with former Building Official Chuck Preisler on the possibility of working part-time on an as needed basis in the Building Department to assist with plan review and inspection duties. Adoption of the Consent Agenda approved the hiring of Chuck Preisler as a part-time building inspector, on an as needed basis as determined by the Building Official, at a pay rate of $50.00 per hour plus mileage. Approve Pay Request No. 5 from Ebert Construction for Public Works Facility Ebert Construction had submitted Pay Voucher No. 5 for work done on the new Public Works facility. Staff had reviewed the pay voucher and founds it acceptable for work certified through February 2021. Adoption of the Consent Agenda approved Pay Voucher No. 5 to Ebert Construction in the amount of $15,198.90. Approve Ordinance Amending Fine for Parking Violation In November of 1990, Council established a $25 fine for those who violated the City's parking regulations. This fee had remained in place since then. In an effort to create a stronger disincentive for overnight parking that impedes snow plowing, staff requested approval to increase this fine to $50. Adoption of the Consent Agenda approved ORDINANCE 2021-504 AMENDING HUGO CITY CODE, CHAPTER 90, ARTICLE VI, SECTION 90-253 PARKING AND LOADING. Public Hearing on Ordering Improvements and Authorization to Prepare Plans and Specifications for the 2021 Downtown Improvement Project A public hearing was scheduled for this evening on an improvement project for streets in the downtown area. Staff had held a neighborhood meeting on February 24, 2021, to share the results of the feasibility study with property owners adjacent to the project in advance of this public hearing. City Engineer Mark Erichson shared information on construction projects taking place in the area that were tied to the road project. He reviewed what the City considers when developing the Capital Improvement Project and how this project was guided by the Comprehensive Plan. He provided details on improvements being considered for 147th Street from just west of TH 61 to Finale Avenue, 147th Street from Finale Avenue to Oneka Parkway (new construction), Flay Avenue north of 147th Street to its existing termination point, Upper 146th Street from Finale Avenue to Fitzgerald Avenue, 146th Street from Finale Avenue to Fitzgerald Avenue, Finley Avenue from Upper 146th Street to 145th Street, Fitzgerald Avenue from 147th Street to 146th Street, and Oneka Parkway at 147th Street (intersection and turn lanes). The improvements included constructing a new section of 147th Street, reconstructing the existing roadways, adding concrete curb and gutter, drainage/storm sewer improvements, minor subgrade corrections, bituminous paving, and a trail addition along 147th Street. The total project costs for this downtown improvement project was estimated to be $3,656,800 including $264,840 in assessments, and Erichson provided information on the City's Assessment Policy. Weidt opened the public hearing. Hugo City Council Meeting Minutes for March 1, 2021 Page 6 of 11 Jeff Marier, 14092 Flay Avenue, said he was concerned about the size of the walking path planned for the north side of 147th Street stating it was not intended to be a greenway that goes right through the yards. He pointed out there was a wide trail on the south side of City Hall. Ron Gerdesmeier, 5558 147th Street, talked about how there was access to the park off the county trail along the south side of City Hall and questioned why they would put a blacktop eight to ten -foot wide trail through their front yard. He said a concrete sidewalk would be four to five feet, and the price for construction would be similar, and concrete was easier to maintain and more solid. He recalled a neighborhood meetings where there was talk about splitting the width of the trail with the homes on the south side of 147th Street. He also had questions on utility lines and worried about hooking things up to their older homes and the vibration of equipment. He questioned who would cover the lines if they were damaged or cracked. Bob Shields, 14770 Flay Avenue, stated an eight -foot trail would be 25-30 feet from their homes. He said he agreed there was a drastic need for the street improvement but an eight -foot foot trail was a bit of an overkill. He said he thought a sidewalk with curb and gutter would be a big improvement. Erichson talked about how the east/west trail provided connectivity to Oneka Parkway and how pedestrians utilize the easiest path. He stated people would continue to access the park along 147th Street, and the trail would provide that movement in a safe manner. He said a minimum sidewalk was five feet in width, and it wouldn't connect well to an eight -foot trail and provide continuity for multi -use. He talked about utility hookup concerns saying it would be the responsibility of the City throughout construction to ensure sewer and water services continued to operate. If there were damages, it would be the reasonability of the contractor. Inspections would be done before and after construction. Gerdesmeier talked about losing 40-foot pine trees. There were no other comments, and Weidt closed the public hearing. Klein made motion, Miron seconded, to approve RESOLUTION 2021-12 ORDERING THE PROJECT AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2021 DOWNTOWN IMPROVEMENT PROJECT. Roll call vote — all ayes. Motion carried. Approve ROW Acquisition Agreements City Engineer Mark Erichson explained the need for additional right -of -away along 147' Street and Fitzgerald. He explained the need for permanent easements along parts of it and temporary easements along others to allow the project to be constructed and blend into yards. Easements had been staked. Staff had met with property owners regarding the project, provided them with renderings of the proposed improvements, and discussed potential concerns. He talked about the properties that had been appraised and stated staff was looking for approval to present appraisals to the property owners. Appraisals took into consideration values, and staff would continue to meet with property owners. Hugo City Council Meeting Minutes for March 1, 2021 Page 7 of 11 Denaway talked about the long term plan for the trail saying the trail on 147th Street had been shown in the 2040 and 2030 Trails Plan. She talked about the controlled intersection at TH61 and 147th Street and how that led people to use that trail. On the west side of Oneka Parkway, the trail was expected to connect with future roadways. It was likely to be a major connection to the park. Weidt asked her thoughts about having a trial on the south side and north side of City Hall. Denaway explained pedestrians coming from the east side would use the controlled intersection, Pedestrians coming from the south on the trail would take the easiest path on the south side instead of going all the way to the intersection. Weidt asked her to talk about an eight -foot trail versus a 5-foot sidewalk. Denaway responded that bicyclists and roller bladers were not likely to take a sidewalk. Additionally, the trail would offer more room for traffic to move in either direction and eliminate passing on the streets. Mark showed the roadway design and what a five-foot boulevard with an eight foot trail would look like, and explained they were looking to acquire 15.75 feet along the properties. Miron talked about the loss of trees and vegetation as result of construction and asked if appraisals included the value of those loses. Erichson replied that it did include valuation for those components. Bob Shields, 14770 Flay Avenue, talked about how the roadway and trail system would be right on top of them. He questioned why a five-foot sidewalk was safe elsewhere but not there. He asked that this input not fall on deaf ears. Weidt asked Shields if he understood why an eight -foot trail made sense with the volume of traffic. Shields stated he understood but could not envision a situation in a two block area that would cause a bottleneck. He said three feet would make a world of difference to them (the property owners). Ron Gerdesmeier, 5558 147th Street, asked if a headcount was ever done on people coming from the north side because more seem to be coming from the south side. Gerdesmeier suggested improving the trail on the south side to make it more attractive and highlight the downtown to the new park. Weidt replied that the thought was that people will be doing both. Petryk asked about minimum green areas, and Erichson replied that it was proposed to be a five- foot green area between the road and trail. Erichson talked about discussions he had with the Public Works Department about maintenance saying any less than that was hard to maintain and a clear zone was required. Petryk talked about Europa Trail in her neighborhood and the bituminous bike trail in front of those homes with roughly a four foot green space that gets within 35-40 feet of people's living space and closer than that to the garages. She said it does not devalue the homes, and it keeps children and bicyclists safe and off the road. Weidt acknowledged there could be compromises about the green spaces and understood the Hugo City Council Meeting Minutes for March 1, 2021 Page 8 of 11 residents' concerns. He stated it was his hope they could come to an agreement with the property owners during discussions on the right-of-way. Klein made motion, Miron seconded, to approve RESOLUTION 2021-13 AUTHORIZING NEGOTIATIONS AND/OR EMINENT DOMAIN TO ACQUIRE THE PROPERTY AREAS NEEDED FOR THE DOWNTOWN IMPROVEMENT PROJECT. Roll call vote — all ayes. Motion carried. Approve Local Road Improvement Program Grant Application City Engineer Mark Erichson explained that the Local Roads Improvement Program (LRIP) was established by the Minnesota Legislature in 2002. The legislature recently provided $75,000,000 for LRIP for county, state aid cities, non -state aid cities, and townships. He stated staff believed the reconstruction and extension of 147th Street to Oneka Parkway was a good candidate for one of the eligible categories related to Routes of Regional Significance. Funds could be used for constructing or reconstructing city streets, county highways, or town roads with statewide or regional significance. He proposed the City submit an application seeking the maximum request value of $1,250,000. Staff had requested and received a letter of support from Washington County for the 147th Street project. The grant application was due on March 3, 2021, with the announcement on the award of funds occurring in May, 2021. Award of the 2021 Downtown Improvement Project contract could not occur until after the selection process had occurred. Petryk made motion, Miron seconded, to approve RESOLUTION 2021-14 AUTHORIZING SUBMISSION OF LOCAL ROAD IMPROVEMENT PROGRAM (LRIP) GRANT APPLICATION FOR 147th STREET RECONSTRUCTION AND EXTENSION TO ONEKA PARKWAY AS PART OF THE 2021 DOWNTOWN IMPROVEMENT PROJECT Roll call vote — all ayes. Motion carried. Update on February 23, 2021, Lions Park Workshop The Council held a workshop on February 23, 2021, to discuss the proposed design of the new pavilion at Lions Park. City Administrator Bryan Bear provided an update following the workshop and showed a slightly modified version. He explained modifications were made to the roof design to have a lower slope on the north side of the building and a flat roof on the south. There was also a change in the color of the brick from red to a gray tone. He explained the City was moving forward with the architect crew and design team unless otherwise directed by Council. Bear showed a version of what the playground and landscape structures next to the pavilion could look like stating revisions were still being made. Comments by Residents Regarding Skate Park at Lions Park Residents requested a discussion be added to the agenda to talk about the skate park that was proposed as part of the Lions Park improvements. Weidt invited residents to speak. Steve Bernier, 5583 147th Street North, said he was under the impression the skate park was going to Hugo City Council Meeting Minutes for March 1, 2021 Page 9 of 11 be located in front of City Hall and asked why it was moved. Bear explained that the whole plan design was a process that evolved and was modified. Bear said this was the plan as it stood today. Bernier questioned why the courts and skate park couldn't be switched. Weidt asked why he (Bernier) would want to change it. Bernier replied that lots of teenagers come from outside of the City, and the music and skate board noise is a lot to listen to every night. Bob Shields, 14770 Flay Avenue, asked why not put the skate park on the west side near the cemetery. He said it generates lot of noise, and he wanted to see it moved to another place. He liked the park but asked the Council to take into account the citizens too. Ron Gerdesmeier, 5558 147th Street, said there will be a lot of noise and said he knew of issues with the existing one. He said there was a minimum number of kids from this area that use the skate park because it is an older area, and there may be a better park to put it in. Weidt replied that the skate park was one of the most popular features in the park, and the City was looking at ways to deaden the sound on the ramp pieces. He stated that there can be discussions on ways to make it better. Mary Gerdesmeier, 5558 147th Street, wanted to clarify that discussions were still open about relocating the skate park. Weidt replied that it would be discussed as they finalized the design. Miron asked about the committees and if their work was ongoing. Bear stated the design committees had finished their work, and Council had authorized construction plans for the park. He said if Council wanted staff to look at something different, it would be helpful to know. Weidt asked if the Council was interested in moving the skate park saying there would likely be a cost associated with that. Petryk had questions about park hours and policy. Parks Planner Shayla Denaway responded that parks were open until 11 p.m., but it was posted at the skate park that the skate equipment area was closed at sunset. Petryk asked about securing the area after that time. Denaway responded that it would not be fenced, so it would not be able to be secured at night. Ron Gerdesmeier said the kids will use it as they like, and there was no way to close it down to anyone; they just want it moved. He also talked about how he like the playground equipment and would like to see it increased. Bob Shields said by locating the skate park further west, it would be easier to see if you were looking at it from the City Hall building and a lot quieter for the citizens. Weidt stated he was not hearing a lot of support from Council for redesign of the park, and there were way to work on noise issues. The skate park had been in the park for a number of years, and he had not heard of any complaints from residents near the current location. He estimated the current location was 130 feet away from the homes and the new location would be about 150 feet from the closest house on the corner. He talked about how it could be made friendlier with police activity and by controlling the noise. He said a big part of reason it there and not on the other side was because Hugo City Council Meeting Minutes for March 1, 2021 Page 10 of 11 there may come a time when the courts are lit and causing light pollution. He said that was the thought process. There were no other comments. Approve 12111 Street Development Sketch Plan Community Development Rachel Juba reviewed the sketch plan for a residential development on property located north of 121st Street and west of Falcon Avenue. Drengson May Enterprises, LLC, was seeking informal comments on plans to subdivide three parcels of land to create ten parcels that were one or more acres in size. The three properties totaled approximately 15 acres and were zoned Large Lot Single Family Residential. Seven lots would be located on a cul-de- sac road and three other lots would be to the west of those, separated from the development by the Metropolitan Council Sewer Interceptor and a wetland. The applicant intended to comply with all regulations in that zoning district except for Lots 8 and 9 where they would be asking for a variance in the minimum lot width from 150 feet to approximately 30 feet due to the constraints of the sewer interceptor and wetlands. Two lots would get access from Everton Avenue and one from 121st Street. The seven lots would be accessed by a cul-de-sac road off 121st Street. The development on the site would require municipal utilities, and Juba explained that utilities would need to be extended across several properties that are not part of this development. The applicant had been meeting with those property owners and there was some interest in connecting to municipal sewer with possible assessments. Juba stated staff s recommendation was to improve 121 st Street as a rural section roadway from Everton Avenue to Falcon Avenue with utilities and hold a neighborhood meeting to discuss these improvements. Stormwater management would be evaluated to help solve some of the drainage issues in the area. The area was served by other neighborhood parks so a park dedication fee could be accepted instead of parkland. Juba stated the sketch plan had been reviewed by the Planning Commission, and they felt the variances were reasonable and a neighborhood meeting should be held with the property owners on connections to the sewer. The applicants Laura and Jarrod Drengson thanked the Council for their consideration on the project. Laura stated they were working with the neighbor to lessen the variance for Lot 8. Petryk stated she was aware of the stormwater management problems and the difficulty of development there. She said she was very pleased with the design and lot sizes. Applicant Dan May said it was a very unique project and was appreciative of staffs work. They (May and Drengsons) hoped to be living on two of those lots, so they wanted to make sure it was a nice project. Miron appreciated their visiting with the neighbors and felt the recommendation of staff for an informal meeting was a good one, and he looked forward to it. Weidt stated the key to the project was working with the neighbors, and without their support, it could be difficult. He encouraged them to continue. Hugo City Council Meeting Minutes for March 1, 2021 Page 11 of 11 Update on the Yellow Ribbon Network Council Member Chuck Haas reported to Council on the Yellow Ribbon Network activities held recently. The YRN received a letter from the Adjutant General thanking the YRN for their support. He had photos of soldiers who received coffee in their care packages and soldiers during remote burger night in Guantanamo Bay. He also showed a photo of a soldier's family whose wife lost her battle with cancer on January 30. The YRN had been supporting them and started a Secret Easter Bunny program, and the Family Readiness Group had set up a GoFundMe page. The YRN received requests to assist a soldier in paying bills, purchase a microwave for a family, and connected a family to a local car dealer for a needed mini -van. They YRN help a family who needed a new furnace, and they recently had held a deployment luncheon. May Township Board of Supervisors Chair Bill Voedisch Haas added this to the agenda to recognize May Township Board of Supervisors Chair Bill Voedisch on his retirement from the Board after 24 years. Haas commented the City of Hugo has worked cooperatively with them over the years on border road, school district and watershed district matters. Haas made motion, Weidt seconded, to put together letter thanking him for 24 years of service to Washington County and May Township. Roll call vote — all ayes. Motion carried. Schedule Board of Appeal and Equalization for Thursday, April 8, 2021 City Administrator Bryan Bear informed Council that Washington County wanted the City to hold its Local Board of Appeals and Equalization meeting on Thursday, April 8, 2021, in the Oneka Room from 5:30 — 6:30 p.m. at Hugo City Hall. Weidt made motion, Klein seconded, to schedule the Local Board of Appeal and Equalization meeting on Thursday, April 8, 2021, in the Oneka Room Roll call vote — all ayes. Motion carried. Adjournment Klein made motion, Haas seconded, to adjourn at 9:20 p.m. Roll call vote — all ayes. Motion carried. Respectfully Submitted, �__IN . I��v�,�X�-�.- Michele Lindau City Clerk