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HomeMy WebLinkAbout2021.03.15 CC MinutesMinutes HUGO CITY COUNCIL MEETING HUGO CITY HALL/REMOTE MEETING 14969 Fitzgerald Avenue North • Hugo. MN SS038 MONDAY. MARCH 15. 2021— 7 P.M. Meeting was held remotely pursuant to MN Statute Sec. 13D.021. ZOOM Meeting ID: 814 3973 9401 Passcode: 523083 Call to Order Mayor Weidt called the meeting to order at 7:10 p.m. COUNCIL PRESENT REMOTELY: Haas, Klein, Miron, Petryk, Weidt OTHERS PRESENT REMOTELY: City Attorney Dave Snyder, City Engineer Mark Erichson, Development Director Rachel Juba, Community Development Assistant Emily Weber PRESENT AT CITY HALL: City Administrator Bryan Bear, City Clerk Michele Lindau Approval of Minutes for the March 1, 2021 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on March 1, 2021, as presented. Roll call vote — all ayes. Motion carried. Approval of Agenda Weidt made motion, Petryk seconded, to approve the agenda as presented. Roll call vote — all ayes. Motion carried. Update on COVID-19 City Response City Administrator Bryan Bear gave a brief update on the City's response to the COVID-19 pandemic saying the State of Emergency declared by Governor Walz in March, 2020, was still in place and recently modified by executive order 2021-11, which extended capacity limits and removed the requirement to work from home but encouraged it. The mask mandate remained in place. City services continued to be available, City Hall remained open, and some staff continued to work remotely. Vaccines were being distributed by Washington County in collaboration with the MN Health Department. Firefighters had been vaccinated, and the Public Works Department may be next. The Council had adopted meeting protocols for in -person meetings, which the Council had decided to start on April 15, 2021. Final details for hybrid meetings would be ready by then and will include social distancing and mask requirements. Staff seating will also be different since there will not be room for everyone at the dais. Public participation could continue via ZOOM. Bear talked about the City's Emergency Declaration that was adopted by Council on March 20, 2020, which invoked emergency powers, though no actions had been taken. Meetings of all commissions had been held remotely, as directed by the City's emergency order. Hugo City Council Meeting Minutes for March 15, 2021 Page 2 of 5 Weidt stated he would like to remove the Emergency Power Declaration at the next Council meeting, and he said he was fine with the committees working towards having their meetings in person or hybrid meetings based on the ability and desire of the commissioners. He asked how to direct the commissions to decide. Bear replied that if Council was interested in removing the Emergency Declaration, staff could prepare a resolution and have conversations with the commissions. If commissions wanted to meet remotely, it could still be done under the Governor's State of Emergency still in place or by what is allowed by the City's remote meeting policy Weidt made motion, Klein seconded, to rescind the Emergency Declaration effective at midnight, March 15, 2021. Roll call vote — all ayes. Motion carried. Approval of Consent Agenda Miron made motion, Klein seconded, to approve the following consent agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Finance Director Ron Otkin 3. Approve Fulltime Permanent Status for Building Official Joel Hoistad 4. Approve Authorization to Advertise for Bids for the Salt Storage Building at the New Public Works Facility 5. Approve Request for Waiver of IUP Renewal Fee from Ann Rooney at 13755 Elmcrest Avenue North 6. Approve Donation to the Hugo Fire Department from the Hugo American Legion 7. Approve Renewal of 2 a.m. License for the Blue Heron Grill Roll call vote — all ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Finance Director Ron Otkin Ron Otkin was hired as the City's Finance Director on April 3, 1989. For the past 32 years, Ron conducted duties related to the City's Finance Department, which included the annual preparation of the City's budget as well as financing of public improvement projects and preparation of the annual comprehensive financial report. Adoption of the Consent Agenda approved the annual performance review for Finance Director Ron Otkin. Approve Fulltime Permanent Status for Building Official Joel Hoistad Joel Hoistad was hired as the City's new Building Official beginning on September 14, 2020. Joel had successfully completed his six-month probation period. Adoption of the Consent Hugo City Council Meeting Minutes for March 15, 2021 Page 3 of 5 Agenda approved Building Official Joel Hoistad as a f illtime permanent employee. Approve Authorization to Advertise for Bids for the Salt Storage Building at the New Public Works Facility Oertel Architects would soon have the final design and bidding documents prepared for the salt and materials storage buildings to be located at the new Public Works facility. A bid opening date of April 22" d was expected. Adoption of the Consent Agenda approved the advertisement of bids for the construction of the salt and materials storage building located at the new Public Works facility. Approve Request for Waiver of IUP Renewal Fee from Ann Rooney at 13755 Elmcrest Avenue North Ann Rooney, owner of Bluebird Screen Print LLC at 13755 Elmcrest Avenue North, had requested a fee waiver for the Interim Use Permit application fee. As a local business, Bluebird Screen Print, LLC, had been adversely affected by the COVID-19 pandemic and was unable to generate the revenue that it typically saw throughout the year. In an effort to provide relief to local businesses, the City Council had previously approved $171,635.33 in grants through the CARES Business Grant program. The Council had also waived liquor license fees for restaurants in 2021. The IUP fee is $250. Adoption of the Consent Agenda approved the fee waiver for Ann Rooney at 13755 Elmcrest Avenue North. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion wanted to donate $2,000 to the Hugo Fire Department for training and equipment. Donations to the Fire Department needed to be approved by Council. Adoption of the Consent Agenda approved the donation of $2,000 to the Hugo Fire Department from the Hugo American Legion. Approve Renewal of 2 a.m. License for the Blue Heron Grill Since May 2010, the Blue Heron Grill held a license that permitted the establishment to stay open until 2 a.m. This license needed to be renewed annually with approval by the City Council. This year, the State had waived their permit fee due to COVID. Adoption of the Consent Agenda approved the renewal of the 2 a.m. license for the Blue Heron Grill. Public Hearing on Vacation of Drainage and Utility Easement — Oneka Place The applicant, CPDC — Pratt -Oakwood, LLP, had requested vacation of an existing drainage and utility easement located over Outlot A, Oneka Place 4th Addition. Community Development Director Rachel Juba explained that the outlots would be final platted for the development of Oneka Place 5th Addition, which was the last phase of the development. New drainage and utility easement would be placed on the lots at the time the final plat was recorded. Juba recommended Council open the public hearing and approve the vacation of the easement. Weidt opened the public hearing. After receiving no comments, Weidt closed the public hearing. Hugo City Council Meeting Minutes for March 15, 2021 Page 4 of 5 Klein made motion, Petryk seconded, to approve the notice to vacate the drainage and utility easement located over Outlot A, Oneka Place 4th Addition. Roll call vote — all ayes. Motion carried. Approve Final Plat and Development Agreement for Oneka Place 511 Addition CPDC — Pratt -Oakwood, LLP had requested approval of a final plat and development agreement to plat 14 residential lots from the Oneka Place preliminary plat, which included a total of 177 residential lots. Community Development Director Rachel Juba explained the final plat would be known as Oneka Place 5th Addition, and she showed where the property was generally located north of Ethan Trail North and west of Oneka Parkway. Klein made motion, Haas seconded, to approve RESOLUTION 2021-15 APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CPDC — PRATT — OAKWOOD, LLP, ON PROPERTY LOCATED WEST OF ONEKA PARKWAY AND NORTH OF ETHAN TRAIL NORTH FOR ONEKA PLACE 5th ADDITION. Roll call vote — all ayes. Motion carried. Public Hearing on Vacation of Drainage and Utility Easement — Adelaide Landing The Excelsior Group had requested a vacation of the existing drainage and utility easement located over Outlot F, Adelaide Landing and Outlot C, Adelaide Landing 5th Addition. Community Development Director Rachel Juba explained the outlots would be used for the development of Adelaide Landing 6th Addition and other future phases. New drainage and utility easement would be placed on the lots at the time the final plat was recorded. Juba recommended Council open the public hearing and approve the vacation of the easement. Mayor Weidt opened the public hearing. Kevin Peltier, 13094 Goodview Avenue North, had questions on how the drainage near his property was going to change with the final plat. He asked how much water would be going into the pond and what happened to the water that didn't go into the pond. City Engineer Mark Erichson replied saying he had a number of conversations with Peltier over the past few years and knew of his concerns. He stated the drainage in the final plat was consistent with the preliminary plat. The majority of the water would drain to the west and northwest, with a small portion draining to the south. He said the drainage met all requirements. Peltier asked how many units on the east side of the street would flow to the south. Erichson explained there were eight parcels along peltier's property line. Five were directed to the north and west. Three would collect and flow to the south. Also, a little over 100 feet of the street would drain south, but the majority was directed to the north. Peltier stated he just wanted to make sure there was not going to be more water going onto his property. Hugo City Council Meeting Minutes for March 15, 2021 Page 5 of 5 There were no other comments, and Weidt closed the public hearing Klein made motion, Peltier seconded, to approve the notice to vacate the drainage and utility easement located over Outlot F, Adelaide Landing and Outlot C, Adelaide Landing 5th Addition. Roll call vote — all ayes. Motion carried. Approve Final Plat and Development Agreement for Adelaide Landing 61' Addition The Excelsior Group had requested approval of a final plat and development agreement to plat 20 lots and one outlot on a parcel located east of Highway 61 and north of 130th Street North. Community Development Director Rachel Juba explained the development to be known as Adelaide Landing 6th Addition would plat the remaining 46 lots and one outlot from the Adelaide Landing preliminary plat. Klein made motion, Haas seconded, to approve RESOLUTION 2021-16 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR OP5 ADELAIDE, LLC FOR ADELAIDE LANDING 61h ADDITION. Roll call vote — all ayes. Motion carried. Update on the Yellow Ribbon Network Council Member Chuck Haas reported to Council on the Yellow Ribbon Network activities held recently. He shared pictures of a deployment luncheon for 70 soldiers, who were headed to the Middle East, and their families. There was a photo of a "thank you" note for coffee and doughnuts from airmen who were deployed in January for the Presidential Inauguration. Haas displayed a flyer for a memorial hunt that was held on March 13 for an employee of Wild Wings who died of a heart condition a few years ago. The proceeds of the hunt went to the YRN. The YRN had been contacted to help with rental relief, car repairs, meals, and bobcat work to move a clothing donation box. Adjournment Klein made motion, Haas seconded, to adjourn at 7:48 p.m. Roll call vote — all ayes. Motion carried. Respectfully Submitted, JN . uj�� Michele Lindau City Clerk