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HomeMy WebLinkAbout2021.09.07 CC MinutesCITY OF 1UG0 EST.1906 14669 Fitzgerald flvenue North • Hugo, MN SS039 Call to Order Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL TUESDAY. SEPTEMBER 7, 2021 — 7 P.M. Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, Interim Finance Director Anna Wobse, City Clerk Michele Lindau Approval of the Minutes for the August 16, 2021, Council Meeting Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held on August 16, 2021, as presented. All Ayes. Motion carried. Approval of the Minutes for the August 19, 2021, Midyear Budget Workshop Klein made motion, Petryk seconded, to approve the minutes for the Midyear Budget Workshop held on August 19, 2021, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of Consent Agenda Klein made motion, Miron seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Performance Review for Building Official Joel Hoistad 3. Approve Appointment of Ross Hoernemann as new Training Captain on the Hugo Fire Department 4. Approve Retirement of Jodie Guareschi from the Hugo Fire Department 5. Approve Resolution Setting Speed Limit on 125th Street 6. Approve Tax -Forfeited Property Located at 6317 165th Street North to be Sold at a Public Auction. 7. Approve Resolution Approving Variance for Garage Setback for Luke Hanscom at 12096 Everton Avenue 8. Approve Pay Request No. 11 to Ebert Construction for New Public Works Facility Hugo City Council Meeting Minutes for September 7, 2021 Page 2 of 6 9. Approve Pay Request No. 3 to Ebert Construction for Public Works Salt and Material Storage Building 10. Approve Pay Request No. 1 to Schreiber Mullaney Construction for Lions Park Pavilion 11. Approve Reduction in Letter of Credit for Adelaide Landing 6th Addition All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Performance Review for Building Official Joel Hoistad Joel Hoistad was hired on September 14, 2020, as the new building official to replace Chuck Presiler when he retired in November 2020. Adoption of the Consent Agenda approved the Annual Performance Review for Building Official Joel Hoistad. Approve Appointment of Ross Hoernemann as new Training Captain on the Huzo Fire Department The Hugo Fire Chiefs interviewed two interested firefighters for the Training Captain position and selected Ross Hoernemann to be the new Training Captain effective September 1, 2021. Ross will also continue to act as the department's Administrative Captain and hold two positions at least through the end of 2021. Adoption of the Consent agenda approved Ross Hoernemann as the new Training Captain. Approve Retirement of Jodie Guareschi from the Hugo Fire Department In October 2001, Jodie Guareschi was hired as a firefighter on the Hugo Fire Department. After 20 years, Jodie had submitted her letter of retirement. Adoption of the Consent Agenda approved the retirement of Jodie Guareschi effective November 1, 2021. Approve Resolution Setting Speed Limit on 125th Street In May 2019, Minnesota State Legislature passed a bill granting cities the authority to set speed limits under their jurisdiction. This statute went into effect August 1, 2019. Staff had received multiple concerns related to the speeds on 125th Street and had reviewed the roadway. The speed limit along 125th Street from Goodview Avenue to County Road 7 was currently not posted and therefore defaulted as a 55 MPH roadway. Staff had concluded that the roadway should be posted. The action necessary to lower the speed limit would be to adopt the resolution identifying the speed limit along 125th Street from Goodview Avenue to Hilo Avenue as 40 MPH, 125th Street from Hilo Avenue to County Road 7 as 30 MPH, with the curve between Homestead and County Road 7 posted with 25 MPH advisory speed limit. The recommended speed limits had been determined based on the vertical and horizontal geometrics of the existing roadway. A speed limit adopted would not be effective unless the road authority passed a resolution and erected signs designating the speed limit on which the speed limit applied. Hugo City Council Meeting Minutes for September 7, 2021 Page 3 of 6 Adoption of the Consent Agenda approved RESOLUTION 2021— 56 SETTING SPEED LIMIT ALONG 125TH STREET FROM GOODVIEW AVENUE TO COUNTY ROAD 7. Approve Tax -Forfeited Property Located at 6317 165th Street North to be Sold at a Public Auction. The City had received notice of a tax -forfeited parcel located in Hugo at 6317 165th Street North. The County requested that the City review the property and either approve the property to be sold at a public auction or conveyed to the City for an authorized public use or public purpose. The adjacent property owners would be notified of the public auction. The property included a vacant home, and Washington County had cleaned up the property and cleaned out the home. Adoption of the Consent Agenda approved the property to be sold at a public auction. Approve Resolution Approving Variance for Garage Setback for Luke Hanscom at 12096 Everton Avenue The Board of Zoning had reviewed the variance request submitted by Luke Hanscom for property located at 12096 Everton Avenue North. The variance request was to allow a front yard building setback of 25 feet, where 30 feet was required by ordinance. The Board of Zoning reviewed the request at their August 26, 2021 meeting and held a public hearing. No one spoke at the public hearing. The Board of Zoning found that the applicant met the conditions necessary for approval and recommended approval to the Council. Adoption of the Consent Agenda approved RESOLUTION 2021— 57 APPROVING A VARIANCE REQUEST FROM LUKE HANSCOM TO ALLOW A FRONT YARD BUILDING SETBACK OF 25 FEET, WHERE 30 FEET IS REQUIRED BY ORDINANCE, AT PROPERTY LOCATED AT 12096 EVERTON AVENUE NORTH. Approve Pay Request No. 11 to Ebert Construction for New Public Works Facility Ebert Construction had submitted a pay request for work completed to date on the Public Works faility. The quantities completed to date had been agreed upon by the architect, contractor and City staff. Adoption of the Consent Agenda approved Pay Request No. 11 in the amount of $393,604.75 to Ebert Construction for the work completed at the City of Hugo Public Works facility. Approve Pay Request No. 3 to Ebert Construction for Public Works Salt and Material Storage Building Ebert Construction had submitted a pay request for work completed to date on the salt and materials storage buildings. The quantities completed to date had been agreed upon by the architect, contractor and City staff. Adoption of the Consent Agenda approved Pay Request No.3 in the amount of $234,982.12 to Ebert Construction for the work completed at the City of Hugo Public Works facility salt and materials building. Approve Pay Request No.1 to Schreiber Mullaney Construction for Lions Park Pavilion Schreiber Mullaney had submitted Pay Request No. 1 for the new pavilion in Lions Park in the amount of $40,836.82. The quantities completed to date had been reviewed and agreed upon by Hugo City Council Meeting Minutes for September 7, 2021 Page 4 of 6 the architect, contractor and City staff. The amount indicated above reflected the work certified through August 31, 2021 with a 5% retainage applied. The total retainage being held to date would be $2,149.31. Adoption of the Consent Agenda approved Pay Request No. 1 in the amount of $40,836.82 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Reduction in Letter of Credit for Adelaide Landing 6th Addition Adelaide Landing 6th Addition has had significant work completed to date and The Excelsior Group had requested a reduction in the letter of credit. The current letter of credit for the 6th Addition was in the amount of $1,854,238. Staff had inspected the work completed to date and found it acceptable. Adoption of the Consent Agenda approved the reduction in the letter of credit to $1,029,737 based on the value of work remaining to be completed. Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the Downtown Improvement Project Staff had prepared two resolutions for Council consideration in accordance with the requirement of State Statute Chapter 429 for assessments to benefitting properties. The first resolution was a resolution declaring the costs to be assessed and ordering the preparation of the proposed assessment roll for the 2021 Downtown Improvement Project. The second resolution was a resolution calling the hearing on assessments for the 2021 Downtown Improvement Project. City Engineer Mark Erichson showed a map identifying the streets that would be part of the project. The streets being reconstructed would be getting new pavement surface and concrete curb and gutter. The new street (147th Street west of Finale Avenue) would have a trail along the north side and be built to State Aid standards. The road would intersect with Oneka Parkway, and turn lanes would be added. As part of the project, there would also be improvements related to storm sewer and drainage, and water and sanitary utilities. Erichson explained the total project cost was $3,240,800 with $259,639.75 to be assessed. The remaining $2,981,160.25 would be paid for with Capital Improvement Funds and State Aid Funds. Construction would continue through the fall of 2021. The next steps were to declare costs to be assessed and hold the assessment hearing on October 4, 2021. Miron made motion, Klein seconded, to approve RESOLUTION 2021-58 DECLARING THE COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 2021 DOWNTOWN IMPROVEMENT PROJECT. All Ayes. Motion carried. Klein made motion, Strub seconded, to approve RESOLUTION 2021-59 CALLING HEARING ON ASSESSMENTS FOR THE 2021 DOWNTOWN IMPROVEMENT ROJECT. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 7, 2021 Page 5 of 6 Approve Resolution Providing for the Issuance and Sale of General Obligation Tax Abatement Bonds At the August 2, 2021 City Council meeting, Council adopted a Resolution Providing for the Competitive Negotiated Sale of $8,380,000 General Obligation Tax Abatement Bonds, Series 2021 A. The bonds would be issued to finance the Lions Park improvement project and related improvements. Bids for the sale of the bonds were accepted until 11:00 am on Tuesday, September 7, 2021. Financial Advisor Paul Steinman from Baker Tilly reviewed the bids and explained five bids were received, and the winning bid was submitted by Robert W. Baird & Co. at 1.582%. The next best bid was 1.588%. The dollar amount changed after the bid because the City received a premium. The end borrowing amount was $8.17 million, and that deposited a total of $8.65 million into the project construction fund. Steinman talked about the City's bond rating explaining there was a rating call with Standard & Poors who affirmed the City's AA+ rating. He said this was a small notch from an AAA rating. If the City's local economy continued to improve, demonstrated by higher income indicators along with improvements to the City's debt profile, the rating could be raised. If the City's financial performance were to worsen due to imbalance resulting in declining reserves, the rating could be lowered. He talked about last year's bond sale. The City sold $8 million in CIP Bonds with an almost identical true interest cost as these, however they had a 25 year amortization structure and these were at 20 years. Steinman recommended awarding the sale of the bonds to Robert W. Baird & Co. Weidt made motion, Petryk seconded, to approve RESOLUTION 2021-60 ACCEPTING OFFER ON THE SALE OF $8,170,000 GENERAL OBLIGATION TAX ABATEMENT BONDS, SERIES 2021A, PROVIDING FOR THEIR ISSUANCE AND PLEDGING TAX ABATEMENTS AND LEVYING A TAX FOR THE SECURITY AND PAYMENT THEREOF. Roll call vote: All Ayes. Motion carried. Authorization to Prepare the Feasibility Study for the 2022 Oneka Parkway Improvement Project City Engineer Mark Erichson explained the five-year Capital Improvement Plan for roadway infrastructure was approved in 2020 by the City Council as part of the City's overall five-year Capital Improvement Plan. Next year's improvement project was identified as the 2022 Oneka Parkway Improvement Project and included mill and overlay improvements along Oneka Parkway from Frenchman Road (CSAH 8) to 149th Street N and full street reconstruction along Oneka Parkway from 149th Street N to Heritage Parkway. Erichson asked Council to confirm the improvements as outlined in the five-year Capital Improvement Plan remained the City's next priority. Erichson provided a rough schedule that would begin with a public information meeting.. Klein made motion, Miron seconded, to approve RESOLUTION 2021-61 ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2022 ONEKA PARKWAY IMPROVEMENT PROJECT. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 7, 2021 Page 6 of 6 Schedule Special Meeting for Monday, September 13, 2021, to Award the Bid for the 121st Street/Acres of Bald Eagle Proiect City Administrator Bryan Bear explained that bids for the 121 st Street and Acres of Bald Eagle Improvement Project would be opened at 10 a.m. on October 9, 2021. Due to timing, staff requested Council schedule a special meeting to accept the bids and award the project. Klein made motion, Miron seconded, schedule a special meeting for Monday September 13, 2021, at 5 p.m. for the award of bid for the 121st St/Acres of Bald Eagle Improvement Project. All ayes. Motion carried. Fire Department Open House on Saturday, October 2, 2021 City Administrator Bryan Bear informed Council the Hugo Fire Department Open House would be held on Saturday, October 2, 2021, from 1 Ia.m.-3 p.m. at the Hugo Fire Hall. Petryk made motion, Klein seconded to schedule a meeting to attend the Fire Department Open House on Saturday, October 2, 2021, All Ayes. Motion carried. Adjournment Klein made motion, Miron seconded, to adjourn at 7:25 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk