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HomeMy WebLinkAbout2021.08.16 CC MinutesCITY OF 1UG0 EST.1906 14669 Fitzgerald flvenue North • Hugo, MN SS038 Call to Order Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY. AUGUST 16, 2021 — 7 P.M. Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Clerk Michele Lindau Approval of Minutes for the August 3, 2021, Council Meeting Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on August 3, 2021, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Matt Klein 3. Approve Amendment to Community Development Block Grant Agreement 4. Approve Special Event Permit for Tents Sales/Oktoberfest at the Hugo Legion on October 2, 2021 5. Approve Special Event Permit for Private Fireworks Display at 6421 1651h Street 6. Approve Common Interest Agreement Between Hugo and Other Cities Impacted by the White Bear Lake Water Level Litigation 7. Approve Purchase of Bunge Property at 14696 Fondant Avenue North 8. Approve Agreement between Washington Conservation District and Members of EMWREP-Lower St. Croix Water Education Program 9. Approve Purchase of Cutting Wheel Skid Steer Attachment for the Public Works Department 10. Approve Pay Request No.1 to Peterson Companies for the 2021 Downtown Improvement/Lions Park Project 11. Approve Reduction in Cash Escrow for Hugo Gardens 12. Approve Resolution Restricting Parking Along Portions of Generation Avenue All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 16, 2021 Page 2 of 5 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Matt Klein Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Matt Klein. Approve Amendment to Community Development Block Grant Agreement In 2000, the City of Hugo became a part of the Community Development Block Grant Program. Participation in this program entitled Washington County to receive funds from the U.S. Department of Housing and Urban Development (HUD) for programs that benefit low and moderate income residents, including housing and housing rehabilitation, public infrastructure, and economic development. Only communities that had signed an agreement were eligible to receive funds. HUD had updated verbiage on language that needed to be included to comply with HUD's guidance on civil rights. The amendment to this agreement did not changed the regulations. Adoption of the Consent Agenda approved the amendment to the Community Development Block Grant Agreement. Approve Special Event Permit for Tents Sales/Oktoberfest at the Hugo Legion on October 2,2021 The Hugo American Legion had applied for a Special Event Permit to hold a craft show and Oktoberfest on Saturday, October 2, 2021. A Special Event Permit approved by Council was necessary because alcohol would be sold outdoors, more than 200 people may attend, it would extend after dark, and there would be amplified music. Vendors would be open from 9 a.m. to 2 p.m., and there would be music and a bean bag tournament until 7 p.m. Alcohol would be served outside in a confined area. The Legion had worked out details with neighboring properties for parking. The event had been held in the past with no problems staff was aware of. Adoption of the Consent Agenda approved the Special Event Permit for the Hugo Legion for their tent sales/Oktoberfest Event subject to the conditions in the staff memo. Approve Special Event Permit for Private Fireworks Display at 6421 165th Street Spencer Grundhofer, Grundhofers Old Fashion Meats, had hired Spark INC to display fireworks at a private birthday parry to be held at 6421 165th Street North on August 28, 2021. A special event permit approved by Council was required because it would be after dark and there would be sound heard off the property. Jesse Ahlman from Sparkl INC, had applied for a special event permit to hold the fireworks display. The Hugo Fire Department required all firework displays to have standby firefighters and equipment. Adoption of the Consent Agenda approved the Special Event Permit for a fireworks display at 6421 165th Street on August 28, 2021. Hugo City Council Meeting Minutes for August 16, 2021 Page 3 of 5 Approve Common Interest Agreement Between Hugo and Other Cities Impacted by the White Bear Lake Water Level Litigation As a result of the White Bear Lake water level litigation, the Court ordered the DNR to place additional restrictions on Hugo's municipal groundwater pumping as well as those permits held by numerous other cities in the east metro. The cities involved wished to have the opportunity to share resources and data, and to do that it was necessary that they signed some type of joint defense agreement. A joint defense agreement was an agreement whereby litigants agreed to share certain information without waiving the privileges that would normally be waived if that information were shared with others. Accordingly, the cities had collectively put together a Common Interest Agreement that allowed the cities to share information relating to the lawsuit without waiving the attorney -client or work product privileges. Adoption of the Consent Agenda approved the Common Interest Agreement between Hugo and other cities impacted by the White Bear Lake Water Level Litigation. Approve Purchase of Bunge Property at 14696 Fondant Avenue North The City had been purchasing property in the downtown area from willing sellers since 1999 for economic development purposes as a way to facilitate redevelopment in the downtown area. Staff was notified by the property owner at 14696 Fondant Avenue North that they were planning on moving and selling their house. This property, if purchased, would make all of the property the City owns in this area contiguous. Staff worked on an offer and presented it to the seller, which was accepted. Staff had signed the purchase agreement contingent on City Council approval. Adoption of the Consent Agenda approved the purchase agreement for the property located at 14696 Fondant Avenue North with a purchase price of $480,000. Approve Agreement between Washington Conservation District and Members of EMWREP-Lower St. Croix Water Education Program In March, 2016, Council first approved membership to the East Metro Water Resource Education Program (EMWREP) as part of the SWPPP educational component. This was an agreement between Washington Conservation District and Members of the EMWREP with common objective to educate citizens about water resource, stormwater, and groundwater management. This partnership allowed the City to more efficiently deliver water resource education and meet the MS4 permit education requirement. This agreement was renewed for another three years in January, 2019, and would expire in January, 2022. Adoption of the Consent Agenda approved the agreement between Washington Conservation District and members of the EMWREP in the annual amount of $2865.26 for another three years. Approve Purchase of Cutting Wheel Skid Steer Attachment for the Public Works Department In 2006, the City purchased a Bobcat Wheel Saw/Planer to assist in the cutting and milling of asphalt patches. After 15 seasons in service, it was near the end of its useful life, and staff wanted to replace it with a Caterpillar SW345 Wheel Saw. A quote from Ziegler Cat had been reviewed with the Finance Department, and money was included in the 2021 budget to cover this purchase. This piece of equipment would be purchased using the Sourcewell Cooperative Contract #032119-CAT, which was equivalent to the Mn/DOT Cooperative Purchasing Venture Hugo City Council Meeting Minutes for August 16, 2021 Page 4 of 5 (CPV) assuring that the City of Hugo would receive the best price available while providing the necessary options to choose from. Adoption of the Consent Agenda approved the purchase of an asphalt wheel saw in the amount of $23,206. Approve Pay Request No.l to Peterson Companies for the 2021 Downtown Improvement/Lions Park Project Peterson Companies, Inc. had submitted Pay Voucher No. 1 in the amount of $290,945.85 for work certified through July 31, 2021, on the 2021 Downtown Improvement/Lions Park Project. The building demo had been completed and grading work had begun in Lions Park as well as construction of the 147th Street connection to Oneka Parkway. Adoption of the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $290,945.85. Approve Reduction in Cash Escrow for Hugo Gardens The Hugo Gardens Project had grading and utility work completed to date, and the Hugo Garden Apartments, LLC was requesting a reduction in the cash escrow. The current amount of cash escrow for the Hugo Gardens Project was in the amount of $1,651,778. Staff had inspected the work completed to date and recommended approval. Adoption of the Consent Agenda approved the reduction in cash escrow to $1,376,798 based on the value of work remaining to be completed. Approve Resolution Restricting Parking Along Portions of Generation Avenue Staff had recently received concerns from residents along Generation Avenue North between Oneka Lake Boulevard North and 150th Street North that the road was too narrow to allow for parking on both sides of the roadway while still allowing traffic in both directions. Emergency access and pedestrian concerns were also raised. Generation Avenue was currently 30-feet wide as measured from back -of -curb to back -of -curb. Based on MnDOT design guidelines for roadways with on street parking, the existing road width would allow for parking on one side of the road while still maintaining traffic in both directions. Adoption of the Consent Agenda approved RESOLUTION 2021-55 RESTRICTING PARKING ALONG THE EAST SIDE OF GENERATION AVENUE NORTH FROM ONEKA LAKE BOULEVARD NORTH TO 150TH STREET NORTH. Review Draft Short Term Rental Ordinance and Adequate Public Facilities Ordinance and Authorize Public Hearings at the Planning Commission City Administrator Bryan Bear explained in July, the City Council authorized staff to draft an ordinance that would prohibit short term rentals. Bear explained short term rental was defined as renting a dwelling for fewer than 30 consecutive days, and the ordinance would prohibit them. Staff was also proposing to make changes to the Adequate Public Facilities Ordinance to clarify what developments it applied to. There would be no substantive changes to this ordinance. Bear requested Council authorize staff to hold public hearings at the Planning Commission on both these ordinances. Hugo City Council Meeting Minutes for August 16, 2021 Page 5 of 5 Miron made motion, Strub seconded, to authorize staff to hold public hearings at the Planning Commission on Short Term Rental and Adequate Public Facility Ordinances. All Ayes. Motion carried. Midyear Budget Workshop on Thursday, August 19, 2021 City Administrator Bryan Bear reminded Council the Midyear Budget review was scheduled for Thursday, August 19, 2021, at 5 p.m. in the Council Chambers. Hugo Good Neighbors Food Shelf Volunteer Appreciation Dinner on Sunday, October 3, 2021 City Administrator Bryan Bear informed Council the Hugo Good Neighbors Food Shelf had invited them to their Volunteer Appreciation Dinner on Sunday, October 3, 2021 at 5 p.m. at the Hugo American Legion. No action was taken. Schedule 15th Annual Bus Tour for Saturday, October 9, 2021 For the past 14 years, excluding 2020 due to COVID, the City held a bus tour for Council, commission members, legislators, school board members, and interested residents. City Administrator Bryan Bear recommended Council schedule this year's Annual Bus Tour for Saturday, October 9, 2021, beginning at 10 a.m. Klein made motion, Petryk seconded, to schedule the annual bus tour for Saturday, October 9, 2021. All Ayes. Motion carried. Adjournment Klein made motion, Miron seconded, to adjourn at 7:07 p.m. All Ayes. Motion carried. Respectfully Submitted, �--)N . )44� Michele Lindau, City Clerk