HomeMy WebLinkAbout2021.10.18 CC Packet
Meetings of the City Council are held in the Council Chambers. For those wishing to
speak but do not wish to attend can participate in the meeting virtually via ZOOM. The
meeting ID and passcode are below. Contact City Clerk Michele Lindau at 651-762-6315
with questions.
Meeting ID: 826 9867 1316
Passcode: 754393
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. October 2, 2021 Fire Hall Open House
2. October 4, 2021 City Council Meeting
3. October 9, 2021 Bus Tour
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Nothing Scheduled
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Finance Coordinator Anna Wobse
3. Approve Hiring of Anna Wobse as Finance Director
4. Approve Advertisement for Accounting Clerk
5. Approve Authorization to Update Shooting Regulations Ordinance
6. Approve Authorization to Update Tobacco Ordinance
7. Approve the Withdrawal of Jodie Guareschi’s Retirement from the Fire Department
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, OCTOBER 18, 2021 – 7 P.M.
H. AWARD OF BID
1. Nothing Scheduled
I. PUBLIC HEARING
1. Nothing Scheduled
J. UNFINISHED BUSINESS
1. Update on Annual Bus Tour
2. Update on North Monument Sign
K. NEW BUSINESS
1. Presentation of Census Results and Redistricting Process
L. VISITOR PRESENTATIONS
1. Nothing Scheduled
M. COUNCIL PRESENTATIONS
1. Nothing Scheduled
N. ADMINISTRATIVE PRESENTATIONS
1. Schedule Annual Holiday Party for Thursday, December 9, 2021
O. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, OCTOBER 18, 2021
D.1 Minutes for the October 2, 2021 Fire Hall Open House
D.2 Minutes for the October 4, 2021 City Council Meeting
D.3 Minutes for the October 9, 2021 Bus Tour
Staff recommends Council approve the above meeting minutes as presented.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Finance Coordinator Anna Wobse
Anna Wobse was hired as the City’s Accounting Clerk on October 27, 2008, and has worked in
accounts payable and payroll functions. At its March 19, 2018, meeting, Council approved Anna
as the new Finance Coordinator and most recently as the Interim Finance Director. City
Administrator Bryan recommends Council approve the annual performance review for Finance
Coordinator Anna Wobse.
G.3 Approve Hiring of Anna Wobse as Finance Director
On May 19, 2021, Council appointed Finance Coordinator Anna Wobse as the Interim Finance
Director after the passing of Finance Director Ron Otkin on May 5, 2021. On June 7, 2021, the
Council directed staff to negotiate a contract with Baker Tilly to provide executive recruitment
services for a new finance director. Over the next four month, the recruitment process took place
concluding with interviews of five candidates held on October 4 and 5, 2021. The interview
team consisting of City Administrator Bryan Bear, Community Development Director Rachel
Juba, Public Works Director Scott Anderson, Council Member Mike Miron, and former Council
Member Chuck Haas selected current Interim Finance Director Anna Wobse to be the best fit for
the position. Staff recommends Council approve the hiring of Anna Wobse as the City’s new
Finance Director.
G.4 Approve Advertisement for Accounting Clerk
With the promotion of Anna Wobse as Finance Director, a vacancy would occur in the Finance
Department. Staff recommends Council approve the advertisement for an Accounting Clerk to
fulfill those duties.
G.5 Approve Authorization to Update Shooting Regulations Ordinance
At its meeting on May 17, 2010, the Council approved amendments to the Shooting
Regulations in the Hugo City Code. The amendments included adoption of a Controlled
Shooting Area Map that identifies an area that is subject to certain restrictions. These
restrictions prohibit discharging a firearm or controlled weapon within 500 feet of a building
occupied by human or livestock or a stockade or corral containing livestock. It also prohibits
discharge of a firearm or controlled weapon within 500 feet of any public road. Areas of the
City not in the Controlled Shooting Area may discharge a firearm on their own property or on
private property with the consent of the owner or legal occupant, as regulated by the DNR.
Staff recommends the Controlled Shooting Area be expanded to include land which has since
been developed with neighborhood homes and parks. Staff is seeking authorization to draft an
amendment to the Controlled Shooting Area Map for Council approval.
G.6 Approve Authorization to Update Tobacco Ordinance
In May of 2020, the Governor signed into law revisions to State Statute 609.685 “Sale of
Tobacco to Children” to “Sale of Tobacco to Persons Under Age 21”. State Statute makes it a
penalty to sell or furnish tobacco or tobacco-related devices or electronic delivery devices to a
person under the age of 21 years. In addition, the law increases the minimum penalties for a
licensee or employee of a licensee who is in violation of this law. The City’s current Tobacco
Ordinance makes it a penalty to sell or furnish tobacco to a minor, and defines a minor as a
person under the age 18. Penalties for violation are adopted with the City’s fee schedule. Staff is
seeking authorization to draft an amendment to update the Tobacco Ordinance for Council
approval.
G.7 Approve the Withdrawal of Jodie Guareschi’s Retirement from the Fire Department
At its September 7, 2021, meeting, Council approved the retirement of Jodie Guareschi from the
Fire Department. Since then, Jodie has stated her desire to remain on the Department. Staff
recommends Council approve the withdrawal of the retirement of Jodie Guareschi from the Fire
Department.
J.1 Update on Annual Bus Tour
The City held its annual bus tour on Saturday, October 9, 2021. City Administrator will provide
a recap of the tour.
J.2 Update on North Monument Sign
In 2020, staff provided the City Council with a new northern entry monument sign design for
Highway 61 that replicates a smaller version of the existing monument sign on CSAH8 and a
cost estimate. At the time the cost estimate provided by WSB was $109,000 with a 20%
contingency. The City Council has directed staff to have construction plans drafted for the new
northern entry monument sign design and get quotes from construction companies. Staff worked
with WSB to develop the construction plan for the sign and construction estimate. The cost
estimate provided by WSB is $89,707 with a 20% contingency. Staff sent the construction plans
to four contractors and received two quotes. Blackstone Contractors, LLC provided a quote for
$156,437.99 and Schifsky Companies provided a quote for $90,403.25, both include
landscaping. The 2021 budget includes a line item for the monument sign in the amount of
$75,000. Staff will present the information to the City Council at the meeting. Staff recommends
the City Council discuss possible next steps with the monument sign and provide direction to
staff.
K.1 Presentation of Census Results and Redistricting Process
The data for the 2020 census has been released. Community Development Director Rachel Juba
will present the census results. City Clerk Michele Lindau will review the upcoming
redistricting process.
N.1 Schedule Annual Holiday Party for Thursday, December 9, 2021
Annually, the City holds a holiday party in appreciation of commissioners, board members, and
City staff. Staff recommends Council schedule the 2021 Holiday Party for Thursday, December
9, 2021, at the Hugo American Legion beginning with social hour at 5:30 followed by dinner at
6:30 p.m.
N. Adjournment
PRESENT: Klein, Petryk, Strub, Weidt
ABSENT: Miron
The Hugo City Council attended the Hugo Fire Department Open House held on Saturday,
October 2, 2021, at the Hugo Fire Hall from 11a.m. - 3 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
Minutes
HUGO CITY COUNCIL MEETING
FIRE DEPARTMENT OPEN HOUSE
HUGO FIRE HALL
SATURDAY, OCTOBER 2 – 11:00 A.M.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approval of Minutes for the September 20, 2021, City Council Meeting
Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held
on September 20, 2021, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Hugo Yellow Ribbon Update
Hugo Yellow Ribbon Chair Chuck Haas provided an update on Yellow Ribbon Network
activities held recently. He thanked the Council for their leadership and support in keeping the
YRN active. He shared photos of many YRN events such as Hamburger Night, Soldiers at
Kabul international airport, Tough Mudder volunteers who helped park cars, and General John
Trost and Haas on Minnesota Military Radio where Trost referred to Hugo YRN as the “gold
standard”. The Hall Foundation had donated $20,000 to the YRN, and there were pictures of
the YRN serving food at a summer picnic and at the Stillwater Armory. United Heroes League
sent baseball and soccer equipment and jerseys to some soldiers. The YRN helped a family
move, and McGough Construction had provided trucks. A Military Youth Hunt was held at
Wild Wings Oneka where 39 kids attended, and there were two more hunts scheduled for this
month. The YRN raised money working for the University of Minnesota at their concession
stand during games.
Approval of Consent Agenda
Klein made motion, Weidt seconded, to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Annual Performance Review for Public Works Worker Adam Greeder
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, OCTOBER 4, 2021 – 7 P.M.
Hugo City Council Meeting Minutes for October 4, 2021
Page 2 of 5
3. Approve Proclamation Proclaiming October as Toastmasters Month
4. Approve Pay Request No. 12 to Ebert Construction for New Public Works Facility
5. Approve Pay Request No. 4 to Ebert Construction for Public Works Salt and Material
Storage Building
6. Approve Resolutions for Lakeview Dental Site Plan and Variance
7. Approve Interim Use Permit for Farmhand Living Quarters at 15250 Homestead Ave N.
8. Approve Conditional Use Permit for a Shared Driveway for Properties Located South of
140th Street N. and West of Keystone Avenue N.
Ayes: Klein, Petryk, Strub, Weidt.
Abstained: Miron.
Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Adam Greeder
In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal
maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam
became part of the department as a full-time employee as an apprentice for the Public Works
Maintenance Worker. Adoption of the Consent Agenda approved the annual performance
review for Public Works Worker Adam Greeder.
Approve Proclamation Proclaiming October as Toastmasters Month
The City of Hugo had been contacted by a member of a Toastmasters group in White Bear Lake
requesting the City of Hugo proclaim the month of October as Toastmasters month. Adoption
of the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month.
Approve Pay Request No. 12 to Ebert Construction for Public Works Facility Project
Ebert Construction had submitted Pay Request No. 12 for payment for work done on the City of
Hugo Public Works Facility project in the amount of $574,378.02. The quantities completed to
date had been reviewed and agreed upon by the architect, contractor and City staff. The amount
indicated reflected the work certified through September, 2021, with a 5% retainage applied.
Total retainage being held for the project to date was $306,391.43. Adoption of the Consent
Agenda approved Pay Request No. 12 in the amount of $574,378.02 to Ebert Construction.
Approve Pay Request No. 4 to Ebert Construction for Public Works Salt and Material
Storage Building
Ebert Construction had submitted Pay Request No. 4 for payment for work done on the City of
Hugo Public Works Salt and Materials Storage project in the amount of $42,897.34. The
Hugo City Council Meeting Minutes for October 4, 2021
Page 3 of 5
quantities completed to date had been reviewed and agreed upon by the architect, contractor and
City staff. The amount indicated reflected the work certified through September, 2021, with a
5% retainage applied. Total retainage being held for the project to date was $25,616.03.
Adoption of the Consent Agenda approved Pay Request No. 4 in the amount of $42,897.34 to
Ebert Construction.
Approve Resolutions for Lakeview Dental Site Plan and Variance
At its September 23, 2021 meeting, the Hugo Planning Commission held a public hearing and
considered the request for Lakeview Family Dentistry located at 14475 Forest Boulevard North.
Lakeview Family Dentistry had requested site plan approval for an approximately 4,400 square
foot addition to the existing building on site. A variance was requested from the maximum
imperious surface coverage to allow an impervious surface coverage of 50.6%, where a
maximum of 25% was required. A variance was also requested to allow the proposed addition
to be setback 61.4 feet from the OHW level of Egg Lake, where 100 feet was required by City
ordinance. There was no one who spoke at the public hearing. The Planning Commission
agreed that the applications met the requirements necessary for approval and unanimously
recommended approval of the site plan and variance requests to the City Council. Adoption of
the Consent Agenda approved RESOLUTION 2021-64 APPROVING A SITE PLAN FOR
LAKEVIEW FAMILY DENTISTRY FOR SITE PLAN APPROVAL FOR PROPERTY
LOCATED AT 14475 FOREST BOULEVARD NORTH and RESOLUTION 2021-65
APPROVING A VARIANCE FROM THE MAXIMUM IMPERVIOUS SURFACE
COVERAGE FOR PROPERTY LOCATED AT 14475 FOREST BOULEVARD NORTH, and
RESOLUTION 2021-66 APPROVING A VARIANCE FROM THE ORDINARY HIGH
WATER LEVEL BUILDING SETBACK REQUIREMENT FOR PROPERTY LOCATED AT
14475 FOREST BOULEVARD NORTH.
Approve Interim Use Permit for Farmhand Living Quarters at 15250 Homestead Ave N.
Fran and Mary Ann Miron, 15250 Homestead Avenue North, had requested approval of an
Interim Use Permit (IUP) for a farmhand living quarters to be allowed on their property. On
properties 20 acres or more in size located in the future urban service, rural residential,
agricultural, and long term agricultural districts, a second dwelling was allowed for living
quarters for a farmhand. The property was approximately 38 acres in size and used for a dairy
farm operation. At its September 23, 2021, meeting, the Planning Commission held a public
hearing and considered the request. The Planning Commission unanimously recommended
approval of the IUP for farmhand living quarters to the City Council. Adoption of the Consent
Agenda approved RESOLUTION 2021-67 APPROVING AN INTERIM USE PERMIT TO
ALLOW FARMHAND LIVING QUARTERS ON PROPERTY LOCATED AT 15250
HOMESTEAD AVENUE NORTH.
Approve Conditional Use Permit for a Shared Driveway for Properties Located South of
140th Street N. and West of Keystone Avenue N.
David Lutz and James and Sharon Lutz have requested approval of a Conditional Use Permit
(CUP) for a shared driveway between two parcels. The driveway has been in place for several
years and the applicant is requesting formal approval with the CUP. At its September 23, 2021,
Hugo City Council Meeting Minutes for October 4, 2021
Page 4 of 5
meeting the Planning Commission held a public hearing and considered the request. The
Planning Commission agreed the application met the requirements necessary to approve the
CUP. The Planning Commission unanimously recommended approval of the CUP for the
shared driveway to the City Council. Adoption of the Consent Agenda approved
RESOLUTION 2021-68 APPROVING A CONDITIONAL USE PERMIT TO ALLOW A
SHARED DRIVEWAY FOR THE PROPERTIES GENERALLY LOCATED SOUTH OF
140TH STREET NORTH AND WEST OF KEYSTONE AVENUE NORTH.
Downtown Improvement Project Assessment Hearing
On June 21, 2021, the City Council awarded the contract for the 2021 Downtown Improvement
Project to Peterson Companies Inc. At the September 6, 2021, regular Council meeting, the
Council adopted a resolution declaring costs to be assessed for the 2021 Downtown
Improvement Project and scheduled the assessment hearing on the proposed assessments for
October 4, 2021. The Notice of Assessment Hearing had been published in the official
newspaper and mailed to the owners of each parcel described in the assessment roll at least two
weeks prior to the hearing.
City Engineer Mark Erichson provided background on the project process and details on the
improvements. He showed before and after pictures of the roadway construction and provided
information on the project cost and financing. The total cost was $3,240,800, and the amount to
be assessed was $259,639.75, which was approximately 8% of the total project cost. The
remaining $2,981,160.25 would be paid with Capital Improvement Funds and State Aid
funding. He explained the City’s assessment policy would charge $5,200 per unit on single
family parcel, and commercial property would be based on benefit appraisal. He explained the
assessments would be spread over a ten-year period at 4%, and he provided information on
ways to pay in advance of being assessed and on the senior deferral process. He explained the
next steps were to open the public hearing to take all comments and approve the resolution
adopting assessments for the 2021 Downtown Improvement Project in accordance with the
requirement of state statutes Chapter 429 for assessments to benefitting properties
Mayor Weidt opened the public hearing.
Erichson referenced two letters for the record.
One letter was received from Spencer Goodman and Megan Kelly, 5490 145th Street North.
They moved into their home on August 1, 2021, and said they had no knowledge of the road
work, so they felt it was not their responsibility to incur the costs. Erichson stated this was a
matter between the buyer and the seller, as this information should have been disclosed by the
seller.
Another letter was from Tyler and Rebecca Kent, 14816 Flay Avenue North, who were aware of
the process but recently sold their house and were disputing the buyer should pay the
assessment. Erichson stated this was between the buyer and seller and should have been
discussed between them.
There were no other comments, and the Mayor closed the public hearing.
Hugo City Council Meeting Minutes for October 4, 2021
Page 5 of 5
Klein made motion, Miron seconded, to approve RESOLUTION 2021-69 ADOPTING
ASSESSMENTS FOR THE 2021 DOWNTOWN IMPROVEMENT PROJECT.
All Ayes. Motion carried.
Citywide Bus Tour Saturday, October 9, 2021
City Administrator Bryan Bear reminded Council the Citywide Bus Tour was scheduled for
Saturday, October 9, 2021, beginning with a quick tour of the Hugo Fire Hall between 9:30-
9:45 a.m. Boarding of the bus will take place at 9:45 a.m. for a 10 a.m. departure.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 7:38 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
PRESENT: Klein, Miron, Strub, Weidt
ABSENT: Petryk
The Hugo City Council attended the City Bus Tour beginning at 9:30 with a tour of the Hugo
Fire Hall. Council joined other commission members and community members for a two-hour
tour that ended back at the Fire Hall for lunch at noon where discussions took place on
observations made during the tour.
Respectfully Submitted,
Michele Lindau
City Clerk
Minutes
HUGO CITY COUNCIL MEETING
CITY BUS TOUR
HUGO FIRE HALL
SATURDAY, OCTOBER 9, 2021 – 9:30 A.M.
City of Hugo Claims
October 18, 2021 G. 1
Vendor Invoice Amount Description Department
AEM Financial Solutions LLC 448701 5,556.25$ Accounting Assistance Finance Dept
Anderson, Scott CLAIM 118.09$ Fall Cleanup Day Supplies Recycling
Aspen Mills 280085 22.00$ Embroidery Fire Dept
Canteen Refreshment Services MSP33036 248.37$ Breakroom Supplies Gen Gov't Bldgs
Canteen Refreshment Services MSP33040 201.83$ Breakroom Supplies Public Works
Center Frame and Wheel Inc INVOICE 90.00$ Alignment - Unit #114 Street Dept
Century Link 651 426-8763 71.27$ 911 Emergency Line Administration
Century Link 651 429-3212 72.35$ Fire Station Phone Lines Fire Dept
Century Link 651 653-1154 64.70$ SCADA Lines Water & Sewer
City of Roseville 230410 7,172.51$ October Computer Service Various
Comcast 9/18/2021 154.67$ Business Internet (thru October 27) Fire Dept
Comcast 131829962 495.26$ Business Internet (October) Administration
Comcast 131829962 495.26$ Business Internet (October) Public Works
Companion Animal Control LLC September 473.68$ Callout Fees & Mileage Animal Control
Earl F. Andersen 0127653-IN 488.00$ Stormwater Structure Markers Stormwater Fund
Earl F. Andersen 0127753-IN 259.20$ Stormwater Manhole Markers Stormwater Fund
Electro Watchman Inc 101221SP-9325 35,528.12$ Access Control System - New PW Facility (1/2) Public Works
Electro Watchman Inc 101221SP-9325 17,515.37$ Security Camera System - New PW Facility (1/2) Public Works
Envirotech Services Inc CD202121548 36,762.00$ Chloride Application (Dust Control Project) Street Dept
Envirotech Services Inc CD202121549 9,280.70$ Chloride Application (Dust Control Project) Street Dept
ESRI 94114013 707.00$ ArcGIS Software Maintenance Fee Community Development
ESRI 94114013 505.00$ ArcGIS Software Maintenance Fee Engineering
ESS Brothers & Sons Inc BB8570 1,666.50$ Stormwater Drain, Lids, Rings, Etc - New PW Facility Public Works
Finnegan, Elizabeth CLAIM 176.56$ Work Boot Reimbursement Engineering Dept
Fire Instruction Rescue Education 5202 600.00$ Officer Leadership Training (Part 3) Fire Dept
Forest Lake Napa September 500.82$ Auto Parts and Shop Supplies Various
Gene's Disposal Service Inc 425551 1,761.38$ September Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 425551 195.38$ September Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 425551 91.91$ September Waste Hauling - City Hall Gen Gov't Bldgs
Gopher State One Call 1090480 449.55$ September Service Charges Water & Sewer
Grainger 9067293960 85.64$ Nitrile Gloves Fire Dept
Graphic Resources 71062 79.45$ Business Cards - Terry Hagstrom Building Inspections
Graphic Resources 71118 695.78$ Smart Irrigation Controller Inserts Water Utility
Graphic Resources 71118 528.88$ Water Wisely Irrigation Inserts Water Utility
Graphic Resources 71118 510.00$ Utility Bill Mailing Water & Sewer
Graphic Resources 71267 69.42$ Business Cards - Jodie Guareschi Water & Sewer
Graphic Resources 71267 69.41$ Business Cards - Scott Baller Building Inspections
Graphic Resources 71288 539.50$ Receipt Forms Finance Dept
Greg Hoffman Plumbing LLC 1825 240.00$ Plumbing Repairs - 14715 Forest Blvd Rental Properties
Hawkins Inc 6030324 4,013.66$ Water Chemicals Water Utility
Hugo Equipment Company 136710 2.02$ Hardware Fire Dept
Hugo Equipment Company 172526 125.98$ Parts - Unit #319 Parks Dept
Hugo Equipment Company 172440 71.00$ Small Engine Oil Parks Dept
Hugo Feed Mill 114737 10.16$ Hardware - City Hall Gen Gov't Bldgs
Hugo Feed Mill 114702 9.96$ Key Tags Administration
Hugo Feed Mill 61754 27.45$ Hardware - Diamond Point Park Parks Dept
Innovative Office Solutions LLC IN3504266 35.44$ Trash Can Liners Public Works
Innovative Office Solutions LLC IN3504266 13.47$ Legal Pads & Business Card Holder Public Works
Instrumental Research Inc 3654 100.00$ Water Bacteria Testing Water Utility
Instrumental Research Inc 3654 9.50$ Water Bacteria Testing - Tower No. 3 Water Utility
Jefferson Fire & Safety Inc IN133415 750.00$ Enforcer Foam Fire Dept
Jimmy's Johnnys Inc 188941 127.00$ Portable Toilet Rental - Oakshore Park Parks Dept
Jimmy's Johnnys Inc 188942 127.00$ Portable Toilet Rental - Oneka Lake Park Parks Dept
Jimmy's Johnnys Inc 188943 127.00$ Portable Toilet Rental - Beaver Ponds Park Parks Dept
Jimmy's Johnnys Inc 188944 127.00$ Portable Toilet Rental - Diamond Point Park Parks Dept
Jimmy's Johnnys Inc 188945 127.00$ Portable Toilet Rental - Frog Hollow Park Parks Dept
Jimmy's Johnnys Inc 188946 508.00$ Portable Toilet Rental - Hanifl Park Parks Dept
Jimmy's Johnnys Inc 188947 127.00$ Portable Toilet Rental - Valjean Park Parks Dept
Jimmy's Johnnys Inc 188948 127.00$ Portable Toilet Rental - Arbre Park Parks Dept
Jimmy's Johnnys Inc 188949 127.00$ Portable Toilet Rental - Heritage Ponds Park Parks Dept
Jimmy's Johnnys Inc 188950 127.00$ Portable Toilet Rental - McCollar Park Parks Dept
Jimmy's Johnnys Inc 188951 127.00$ Portable Toilet Rental - Arcand Park Parks Dept
Jimmy's Johnnys Inc 190896 127.00$ Portable Toilet Rental - Arcand Park Parks Dept
Kath Fuel Oil Service Co. 12320094 6,362.29$ September Unleaded Gas & Diesel Purchases Various
Knowlan's Super Markets Inc 8916 21.98$ Fire Department Open House Supplies Fire Dept
L.T.G. Power Equipment 262923 138.08$ Parts - Unit #344 Parks Dept
Laughlin's Pest Control 46684 85.00$ September Pest Control Service (CH) Gen Gov't Bldgs
Laughlin's Pest Control 47339 85.00$ Additional September Pest Control Service (CH) Gen Gov't Bldgs
Lawson Products 9308874652 81.68$ Bulk Hardware Supplies Public Works
Page 1
City of Hugo Claims
October 18, 2021 G. 1
Vendor Invoice Amount Description Department
Leffler Printing Company Inc 21553 2,965.00$ Newsletter Printing Misc Unallocated
Lindau, Michele CLAIM 21.40$Name Badge (Nice Badge)Mayor & Council
Lindau, Michele CLAIM 91.63$Meeting Supplies Administration
Lindau, Michele CLAIM 835.21$ Bus Tour Supplies Administration
Loffler Companies Inc 3839043 253.80$ October Copier Service Payment Administration
Lozier, Amber CLAIM 35.32$Fall Cleanup Day Supplies Recycling
Marco INV9190977 44.68$October Copier Maintenance Building Inspections
Menards 71598 129.00$ Work Lights Public Works
Menards 71598 9.94$Fall Cleanup Day Supplies Recycling
Municipal Code Corporation 364174 500.00$ Annual Code on Internet Fee City Clerk
Olson's Sewer Service Inc 96239 575.00$ PW Facility Septic System Pumping Public Works
Oxygen Service Company 3504252 55.20$Welding Supplies Public Works
Poolside 468029-1 243.40$ Winterize Pool - 14696 Fondant Avenue Rental Properties
Sam's Club 73439 302.08$ Fire Department Open House Supplies Fire Dept
Schifsky (T.A.) & Sons Inc 67748 415.61$ Asphalt Street Dept
Sensible Land Use Coalition 1129 15.00$Meeting Registration - Rachel Juba Planning & Zoning
Smith, Tom CLAIM 100.00$ Rain Boot Reimbursement Water & Sewer
Toshiba Financial Services 5016821921 175.23$ October Copier Lease Payment Fire Dept
Toshiba Financial Services 5016821921 11.58$Overage Charges (Color)Fire Dept
Toshiba Financial Services 5016821921 1.27$Overage Charges (B & W)Fire Dept
Total Transportation 359421 676.00$ Coach Bus for Bus Tour Administration
Tri-State Bobcat A93912 769.38$ Parts - Unit #304-B Street Dept
UniFirst Corporation 090 0651513 135.30$ Uniform, Supplies & Floor Mat Services (PW)Public Works
UniFirst Corporation 090 0652892 135.30$ Uniform, Supplies & Floor Mat Services (PW)Public Works
Verizon Wireless 9889913082 1,122.68$ Cellular Phone Charges Various
Visu-Sewer, Inc 33335 5,745.00$ Sewer Pipe Repairs Sewer Utility
Washington Conservation District 5374 675.00$ East Metro Watershed Membership Stormwater Fund
Washington County 193764 4,300.86$ 800 Radio User Fees - July thru September Fire Dept
White Bear Area Chamber of Commerce 16537 550.00$ Membership Renewal Dues/Memberships
Winnick Supply 440592 210.78$ Steel Tubing - Unit #341 Street Dept
WSB & Associates August 86,658.00$ Engineering Fees - See Attached Breakdown Various
Xcel Energy 51-0013741927-6 42.17$14696 Fondant Avenue Electric Rental Properties
Xcel Energy 51-0013741927-6 9.16$14696 Fondant Avenue Gas Rental Properties
Ziegler IN000277945 23,206.00$ Caterpillar Wheel Saw SW345 - Unit #327-B Street Dept
269,405.46$ Total Claims for October 18, 2021
Page 2
1
Michele Lindau
From:Jodie Guareschi
Sent:Thursday, September 30, 2021 10:20 AM
To:Jim (Jr) Compton; Bryan Bear; Michele Lindau; Anna Wobse
Subject:Retirement from Hugo Fire Department
Hello everyone, After serious consideration and soul searching I have come to the realization that retiring from the Fire
Department will be at this point in time will be a mistake.
This has been part of my life since moving to the US and I thought that retirement after 20 years just the way to go but
have realized that being on the department for 20 year is not a valid enough reason for me to leave. I am just not ready
to take this out of my life.
I apologize that I am causing a terrible inconvenience but know in my heart I’m doing the right thing.
Jodie
Jodie Guareschi Utility Billing EMT/Firefighter
City of Hugo Technician Hugo Fire Department
651 762 6309
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JDG
JAF
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED LANDSCAPE ARCHITECT UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:JEFFREY A. FEULNER, PLA04/02/202042976CITY OF HUGONORTHERN GATEWAYMONUMENT SIGNSITE LAYOUT
XXXXXXX
N
SCALE IN FEET
0 50 100
180TH ST N
SIGN LOCATION
J.1
WSB PROJECT NO.:
SHEETC.P.REVISIONSNO.DATEDESCRIPTIONK:\015755-000\Cad\Plan\015755-000 L-TITL.dwg 4/7/2020 10:16:51 AML1.1
015755-000
SCALE:
PLAN BY:
DESIGN BY:
CHECK BY:
AS SHOWN
XXX
XXX
XXX
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED LANDSCAPE ARCHITECT UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:JEFFREY A. FEULNER, PLA04/02/202042976GATEWAY MONUMENT SIGNCITY OF HUGOTITLE
SHEET
XXXXXXX
N
NTS
SITE LOCATOR MAP1
L1.1
City Improvement Project No...................XXXXX
WSB Project No.......................................015755-000
Issue Date................................................04/02/2020
NORTHERN GATEWAY MONUMENT SIGN
Hugo, Minnesota
Sheet List Table
SHEET
NUMBER
SHEET
TITLE
L1.1 TITLE SHEET
L1.2 SITE LAYOUT
L1.3 DETAILS
L1.4 DETAILS
GATEWAY MONUMENT SIGN LOCATION:
HWY 61 NEAR 180TH ST N
1023923.16spot1024924.25spot1025925.24spot1026925.29edge of bit1031927.04spot1032932.05spot1033933.58spot1034934.21spot1035934.57edge of bit1036934.65edge of bit1042925.34spot1043923.30spot1023923.16spot1024924.25spot1025925.24spot1026925.29edge of bit1031927.04spot1032932.05spot1033933.58spot1034934.21spot1035934.57edge of bit1036934.65edge of bit1042925.34spot1043923.30spot925925930924924926927928929931932933934HARDWOOD CREEK TRAIL (SUNRISE PRAIRIE TRAIL)9259309249249269279289299319329339345'-0"EDGE OF SHOULDERMNDOT 40' BUFFER LINE5' TRAIL BUFFER LINEEDGE OF DRIVE LANE
TO RETAINING WALL
40'-0"
4'-7"
1'-4"
EX 934.20
934.40
934.40
934.40
934.405%STONE RETAINING
WALL, SEE DETAIL
3
L1.4 934933932931934930929928927926925924933
932934.10 X
WSB PROJECT NO.:
SHEETC.P.REVISIONSNO.DATEDESCRIPTIONK:\015755-000\Cad\Proposed\015755-000-L-BASE.dwg 4/7/2020 10:17:21 AML1.2
015755-000
SCALE:
PLAN BY:
DESIGN BY:
CHECK BY:
AS SHOWN
JDG
JDG
JAF
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED LANDSCAPE ARCHITECT UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:JEFFREY A. FEULNER, PLA04/02/202042976CITY OF HUGONORTHERN GATEWAYMONUMENT SIGNSITE LAYOUT
XXXXXXX
N
SCALE IN FEET
0 2.5 5
2'-8"2'-8"2"2"1'-8"FLOOD LIGHT (TYP)
16'-3"2'-0"L1.4
5
4
L1.4FOOTING BELOW, SEE DETAIL
L1.4
4
SLOPED PRECAST CAP (TYP)
1
0
1
°101°CENTERLINER36'13'-5"
14'-1"2'-0"1'-6"0'-8"7'-6"4'-0"1'-0"4'-6"1'-7"1'-5"PRECAST CONCRETE CAP BLACK PIN MOUNTED
CHANNEL LETTERS
FINISH GRADE
PRECAST CONCRETE CAP
BRICK VENEER
14" CMU SILL
FOOTINGS,
SEE DETAILS
4
L1.4
5
L1.4
12" ROCKFACE
CMU
12'-7"2'-0"8" ROCKFACE CMU 8"8"PIN MOUNTED
CATTAIL MEDALLION
PIN MOUNTED MEDALLIONS,
COORDINATE WITH CITY
WSB PROJECT NO.:
SHEETC.P.REVISIONSNO.DATEDESCRIPTIONK:\015755-000\Cad\Proposed\015755-000-L-BASE.dwg 4/7/2020 10:17:28 AML1.3
015755-000
SCALE:
PLAN BY:
DESIGN BY:
CHECK BY:
AS SHOWN
JDG
JDG
JAF
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED LANDSCAPE ARCHITECT UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:JEFFREY A. FEULNER, PLA04/02/202042976CITY OF HUGONORTHERN GATEWAYMONUMENT SIGNDETAILS
XXXXXXXSCALE IN FEET
0 1 2
NTS
MONUMENT SIGN PLAN1
L1.3
NTS
MONUMENT SIGN ELEVATION2
L1.3
2'-8"
2"2"2'-8"2"2"3
L1.4
FOOTING BELOW,
SEE DETAIL
BRICK VENEER
8" CMU
1 - #5 VERTICAL @
EACH CORNER (TYP)
L1.4
3
COREFILL ALL WITH GROUTH
HEIGHT VARIESREFER TO PLAN4' MAX.4" DIA. FILTER WRAPPED
PERFORATED DRAINTILE -
DAYLIGHT AT ENDS
MINIMUM OF 12" COMPACTED
GRANULAR PLACED BEHIND
THE WALL (TYP)
BASE ROW OF THE WALL SHALL CONTAIN
THE LARGEST BOULDERS AND SHALL BE
BURIED A MINIMUM OF 50% OF THE
BOULDER HEIGHT BELOW SUBGRADE
AND CONTRACTOR SHALL ENSURE
STABILITY
COMPACTED
SUBGRADE (TYP)
LIMESTONE BLOCK RETAINING WALL:
CONTRACTOR SHALL SET STONES ACCORDING
TO SIZE AND SHAPE FOR BEST FIT.
CONTRACTOR IS RESPONSIBLE FOR LOADING,
HAULING, UNLOADING, AND INSTALLING
LIMESTONE BLOCKS FOR CONSTRUCTION.
GEOTEXTILE FABRIC PLACED BEHIND STONE
WALL TO ENSURE SOIL DOESN'T MIGRATE
THROUGH THE WALL VOIDS. FABRIC SHALL BE
ANCHORED DOWN BELOW TOPSOIL AND SHALL
NOT BE ALLOWED TO BE EXPOSED
6" DEPTH OF SALVAGED
TOPSOIL (TYP)3"CLEAR3"
CLEAR
3"
CLEAR 3"CLEAR3 - #5 REBAR
EACH WAY
1'-0" X 4'-0" X 4'-0"
CONCRETE FOOTING
14" CMU SILL
12" CORE-FILLED CMU
2"2"
12" CORE-FILLED
ROCKFACE CMU
2"4"10" DEEP BOND WITH
2 - #5 CONT. BARS
2"2"BRICK VENEER
8" CORE-FILLED
CMU
SLOPED PRECAST
CONCRETE CAP
3'-0"4'-4"2'-0"6"2"4'-10"#5 VERTICAL REINFORCED.
USE 2'6" MIN. LAP
(4 PER COLUMN, TYP)4'-0"L1.4
1
L1.4
2
FINISH GRADE
ROD & SEALANT
ooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooooCOAT CMU BELOW GRADE
WITH BITUMASTIC MATERIAL oooooooooooooooooooooooooooooooooooooooooooooooooooooooooooo oo oo oo
DRIP EDGE (TYP)
DRIP EDGE (TYP)
FLASHING WITH
ROD & SEALANT
6" COMPACTED
GRANULAR
BEDDING
FILL CAVITY BELOW GRADE
CORE WITH GROUT
WEEP HOLE
3"CLEAR3"
CLEAR
3"
CLEAR 3"CLEAR8" CORE-FILLED
ROCKFACE CMU
12" CMU SILL
SLOPED PRECAST
CONCRETE CAP
4"2"2"
ROD & SEALANT
12" DEEP BOND
BEAM WITH 2- #5
CONTINUOUS BARS
FLASHING WITH
ROD & SEALANT
12" CORE- FILLED CMU
PIN MOUNTED
LETTERING
3" PRECAST
CONCRETE PANEL
#5 VERTICAL R
EINFORCED. EF @ 48" O.C.
USE 2'6" MIN. LAP
8" CORE-FILLED CMU
1'-0" X 3'-0"
CONCRETE
FOOTING 4'-0"2'-0"6"3'-4"FINISH GRADE 2"3 - #5 CONT.
REBAR
2'-0"
DRIP EDGE (TYP)
DRIP EDGE (TYP)
2"
6" COMPACTED
GRANULAR
BEDDING
FILL CAVITY BELOW GRADE
CORE WITH GROUT
WEEP HOLE
2'-8"
2"2"2'-8"2"2"FOOTING BELOW,
SEE DETAIL
14" CMU SILL ABOVE
12" ROCKFACE CMU
1 - #5 VERTICAL @
EACH CORNER (TYP)
L1.4
3
3
L1.4
WSB PROJECT NO.:
SHEETC.P.REVISIONSNO.DATEDESCRIPTIONK:\015755-000\Cad\Proposed\015755-000-L-BASE.dwg 4/7/2020 10:17:36 AML1.4
015755-000
SCALE:
PLAN BY:
DESIGN BY:
CHECK BY:
AS SHOWN
JDG
JDG
JAF
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED LANDSCAPE ARCHITECT UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:JEFFREY A. FEULNER, PLA04/02/202042976CITY OF HUGONORTHERN GATEWAYMONUMENT SIGNDETAILS
XXXXXXX
NTS
COLUMN DETAIL1
L1.4
NTS
STONE RETAINING WALL DETAIL3
L1.4 NTS
COLUMN SECTION4
L1.4 NTS
MONUMENT LETTERING SECTION5
L1.4
NTS
COLUMN DETAIL2
L1.4
NOTES:
1. PROVIDE LADDER REINFORCEMENT
BETWEEN ALL COURSES
-1 -
Date:
To:
Re:
September 2, 2021
RACHEL JUBA
HUGO, NORTHERN GATEWAY MONUMENT SIGN
Blackstone Contractors, LLC. is pleased to quote the following:
OUR QUOTE INCLUDES THE FOLLOWING:
THE INSTALLATION OF THE MONUMENT SIGN, LIMESTONE RETAINING WALL, AND LANDSCAPING/FINAL STABILIZATION WITH A
ONE YEAR WARRANTY ON ALL INSTALLATION/MATERIAL.
INITIAL WATERING OF ALL PLANT MATERIAL AND MAINTENANCE OF SEED FOR 60 DAYS.
EXCLUSIONS:
PER OUR COMMUNICATION, THIS BID DOESN’T INCLUDE ANY ELECTRICAL OR IRRIGATION SYSTEMS.
ACKNOLEDGE ADDENDUM # NA
BLACKSTONE CONTRACTORS, LLC IS A CERTIFIED DBE (WBE) CONTRACTOR WITH MNUCP.
Any altera on or devia on from the above specifica ons involving extra cost will be executed only upon wri en orders and will become an extra charge.
All agreements con ngent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance upon above
work. Note this proposal may be withdrawn by us if not accepted within 10 days.
Acceptance of Proposal
The above prices, specifica ons and condi ons are sa sfactory and hereby accepted. You are authorized to do work as specified. Payment will be
outlined in subcontractor agreement. No work will be performed without a subcontractor agreement.
Date: ______________Signature: _________________________________________
Respec ully Submi ed by Blackstone Contractors, LLC.
Contact: Brooks Duesterhoe , Project Manager 763-291-7728
Phone: 763-291-7728
Fax: 763-445-2107
9520 County Road 19, Suite D
Lore o, MN 55357
SPECIALTY CONTRACTING
ITEM #BID ITEM UNITS QTY UNIT PRICE EXTENSION
1 MOBILIZATION LS 1 $ 24,511.10 $ 24,511.10
2 EARTHWORK LS 1 $ 2,196.50 $ 2,196.50
3 MONUMENT SIGN FOOTING AND BLOCK LS 1 $ 62,500.00 $ 62,500.00
4 PRECAST CAPS/PANEL SF 71.3 $ 197.03 $ 14,048.40
5 STONE VENEER SF 150 $ 75.00 $ 11,250.00
6 LETTERING/MEDALLION/LOGO LS 1 $ 5,405.04 $ 5,405.04
7 LIMESTONE RETAINING WALL TONS 30 $ 551.29 $ 16,538.78
8 REGULAR GRANULAR TONS 29.2 $ 52.05 $ 1,519.90
9 4" PERFORATED DRAINTILE WRAPPED LF 40 $ 11.01 $ 440.57
10 FABRIC SY 16 $ 6.53 $ 104.48
11 PLANTINGS (96 - 104)EA 100 $ 37.44 $ 3,743.55
12 MULCH SF 77.5 $ 48.30 $ 3,743.55
13 FLOOD LIGHTING EA 3 $ 983.01 $ 2,949.02
14 SEED SF 2,600 $ 1.44 $ 3,743.55
15 BLANKET SF 2,600 $ 1.44 $ 3,743.55
BASE BID TOTALS $156,437.99
RECIPIENT:
City Of Hugo
14669 Fitzgerald Ave N, Hugo, MN 55038
Stillwater, Minnesota 55038
Estimate #139
Sent on __________________
Total $90,403.25
PRODUCT / SERVICE DESCRIPTION QTY.UNIT
PRICE
TOTAL
Erosion Control -Erosion control logs, or silt fence installed per ft 200 $6.00 $1,200.00*
Excavation -Excavate and prep for new monument to be
constructed
1 $3,750.00 $3,750.00
Monument -Footings for the new monument sign
-Above and below grade cmu as per print.
-Brick veneer
-Custom sill installation
-Custom precast
1 $53,245.00 $53,245.00
Landsacping -Install limestone boulder retaining walls per
design
-Install plants according to design
-Mulch plant area using brown mulch once
planted
-Topsoil and hydroseed all other disturbed areas
once complete
1 $24,708.25 $24,708.25
Lighting Install solar up lights for sign 1 $2,500.00 $2,500.00*
Metal Plates Metal plates and logos installed to face of
monument.
1 $5,000.00 $5,000.00
* Non-taxable
*This quote is valid for the next 30 days, after which values may be subject to
change.
*Additional work not listed in this quote will be charged in addition to this price and
require a contract change order approved by the client before work is to
continue.
*Invoice to be paid in full within 30 days after Request for payment otherwise a lien
in favor of Schifsky Companies will be created and late fees up to 1.5% per month
will be added to any outstanding balance until payed in full.
Total $90,403.25
1 of 2 pages
10922 Stonebridge Trail North
Stillwater, Minnesota 55082
(651) 439-0603
info@schifskycompanies.com | www.schifskycompanies.com
Notes Continued...
Signature: _____________________ Date: _____________
2 of 2 pages
10922 Stonebridge Trail North
Stillwater, Minnesota 55082
(651) 439-0603
info@schifskycompanies.com | www.schifskycompanies.com
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