HomeMy WebLinkAbout2021.11.15 CC Packet
Meetings of the City Council are held in the Council Chambers. For those wishing to
speak but do not wish to attend can participate in the meeting virtually via ZOOM. The
meeting ID and passcode are below. Contact City Clerk Michele Lindau at 651-762-6315
with questions.
Meeting ID: 837 6888 5598
Passcode: 228225
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. November 1, 2021 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. MN State Representative Donald Raleigh
2. Snowmobile Trail Applications for Hugo Knight Riders Snowmobile Club and Rice Creek
Trail Association – Club President John Udstuen
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Community Development Assistant Emily
Weber
3. Approve Accounting Clerk Job Description
4. Approve Appointment of Amber Lozier as New Accounting Clerk
5. Approve Advertisement for New Finance/Public Works Administrative Assistant
6. Approve Finance/Public Works Administrative Assistant Job Description
7. Approve Purchase of Ford F150 Truck for Building Department
8. Approve Ordering and Purchase of a New Ford Expedition for the Hugo Fire Department
to Replace Unit CV1
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, NOVEMBER 15, 2021 – 7 P.M.
9. Approve Pay Request No. 1 for the 121st Street/Acres of Bald Eagle Project
10. Approve Pay Request No. 1 for the CSAH 8 Storm Water Reuse Project
11. Approve Pay Request No.2 to Schreiber Mullaney Construction for Lions Park Pavilion
12. Approve Amendment to Shooting Ordinance Updating the Controlled Shooting Area Map
13. Approve Letter to Washington County Nominating John Waller for Reappointment to
the Rice Creek Watershed District
H. AWARD OF CONTRACT
1. None Scheduled
I. UNFINISHED BUSINESS
1. Discussion on Park Dedication Fee
J. NEW BUSINESS
1. None Scheduled
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. None Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. None Scheduled
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, NOVEMBER 15, 2021
D.1 Approve Minutes for the November 1, 2021 City Council Meeting
Staff recommends Council approve the minutes for the City Council meeting on November 1,
2021, as presented.
F.1 MN State Representative Donald Raleigh
MN State Representative Donald Raleigh will be in attendance to introduce himself to the Council
and provide an update on happenings at the State Legislature.
F.2 Snowmobile Trail Applications for Hugo Knight Riders Snowmobile Club and Rice Creek
Trail Association – Club President John Udstuen
The Hugo Knight Riders Snowmobile Club and the Rice Creek Trail Association have submitted
their Snowmobile Trail Applications for the 2021-2022 snow season. Club President John
Udstuen will provide an update on the clubs and request approval of the Snowmobile Trail
Applications for the 2021-2022 snowmobile season. Staff is continuing to work with the club on
the route through Hugo and will provide a map for approval at the meeting.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Community Development Assistant Emily
Weber
Emily Weber was hired as a Community Development Assistant starting November 26, 2018.
Community Development Director Rachel Juba recommends Council approve the annual
performance review of Community Development Assistant Emily Weber.
G.3 Approve Accounting Clerk Job Description
At the October 18, 2021, City Council Meeting, Council approved the advertisement for hiring a
new Accounting Clerk to fill a vacant position in the Finance Department. The Accounting
Clerk job description was created in 2008 and staff has updated the job description to reflect the
current needs of the Finance Department. Staff recommends Council approve the updated
Accounting Clerk Job Description.
G.4 Approve Appointment of Amber Lozier as New Accounting Clerk
At the October 18, 2021, City Council Meeting, Council approved the advertisement for hiring a
new Accounting Clerk to fill a vacant position in the Finance Department. Amber Lozier has
worked for the City of Hugo as the Finance/Public Works Administrative Assistant since
October 2018. Over the past three years, she has helped streamline the administrative functions
of the Public Works Department and provided clerical and accounting support to the Finance
Department. With Amber’s experience, she is qualified and well-suited for the Accounting
Clerk position. Staff recommends Council approve the appointment of Amber Lozier as the new
Accounting Clerk for the City of Hugo.
G.5 Approve Advertisement for New Finance/Public Works Administrative Assistant
The appointment of Amber Lozier to Accounting Clerk would leave the Finance/Public Works
Administrative Assistant position vacant. Staff recommends Council approve the advertisement
for hiring a new Finance/Public Works Administrative Assistant to fill that position
G.6 Approve Finance/Public Works Administrative Assistant Job Description
The Finance/Public Works Administrative Assistant job description was created in 2018 and
staff has updated the job description to reflect the current needs of the Finance Department and
Public Works Department. Staff recommends Council approve the updated Finance/Public
Works Administrative Assistant Job Description.
G.7 Approve Purchase of Ford F150 Truck for Building Department
With the hiring of an additional building inspector, the Building Department is in need of an
additional vehicle for inspections use. City staff has received a quote from Midway Ford to
provide a 2022 Ford F-150 for the Building Department. This truck would be ordered from the
State of Minnesota purchasing contract. Staff recommends Council approval to purchase a 2022
Ford F-150 from Midway Ford in the amount of $35,704.60.
G8 Approve Ordering and Purchase of a New Ford Expedition for the Hugo Fire
Department to Replace Unit CV1
Included in the City’s 2022 Equipment Purchasing Fund is funding for the replacement of the
Fire Department’s 2012 GMC Truck. Due to current market conditions and shortages of parts
worldwide vehicles are taking six to eight months to receive after ordering. Because of this, the
Fire Department is requesting approval to order the vehicle in 2021 so that delivery will be
ensured in 2022. The new vehicle to be purchased is a 2022 Ford Expedition from Midway Ford
through the Cooperative Purchasing Venture at a price of $49,334.80 plus tax and licensing. An
estimated additional $16,000.00 will be required to equip the new vehicle with emergency lights,
sirens, radios, graphics, and other accessories. Staff recommends council approve the ordering
and purchase of a new 2022 Ford Expedition and the related accessories.
G.9 Approve Pay Request No. 1 for the 121st Street/Acres of Bald Eagle Project
A-1 Excavating, Inc. has submitted Pay Request No. 1 in the amount of $621,052.43 for work
certified through October 31, 2021, on the 121st Street/Acres of Bald Eagle Project. Utility work
is almost complete and grading work has begun along 121st and into the new cul-de-sac. Staff
recommends Council approve payment to A-1 Excavating, Inc. in the amount of $621,052.43.
G.10 Approve Pay Request No. 1 for the CSAH 8 Storm Water Reuse Project
Peterson Companies, Inc. has submitted Pay Request No. 1 in the amount of $345,647.18 for
work certified through October 22, 2021, on the CSAH 8 Storm Water Reuse Project. Work is
nearing completion on the project. Project start-up will occur in spring of 2022. Staff
recommends Council approve payment to Peterson Companies, Inc. in the amount of
$345,647.18.
G. 11 Approve Pay Request No.2 to Schreiber Mullaney Construction for Lions Park
Pavilion
Schreiber Mullaney has submitted Pay Request No. 2 for the new Pavilion in Lions Park in the
amount of $125,237.55. The quantities completed to date have been reviewed and agreed upon
by the architect, contractor and city staff. The amount indicated above reflects the work certified
through September 30, 2021 with a 5% retainage applied. The total retainage being held to date
will be $8,740.76. Staff recommends Council approve payment request #2 in the amount of
$125,237.55 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions
Park Pavilion.
G.12 Approve Amendment to Shooting Ordinance Updating the Controlled Shooting Area
Map
At its October 18, 2021 meeting, Council authorized staff to draft an amendment to the Shooting
Ordinance to update the Controlled Shooting Area Map. This map was adopted as part of the
Shooting Ordinance in May, 2010, and identifies areas in the City where there are restrictions on
shooting. Staff has amended the map to expand the controlled shooting area to include
properties that have since been developed with neighborhood homes and parks. Staff
recommends Council approve the amendment to the Shooting Ordinance revising the Controlled
Shooting Area Map.
G.13 Approve Letter to Washington County Nominating John Waller for Reappointment
to the Rice Creek Watershed District
The City has been informed by Washington County that the term of office for Rice Creek
Watershed District Board Manager John Waller expires on January 18, 2022. Staff has drafted a
letter recommending the reappointment of John Waller to this position. Staff recommends
Council approve the letter for submission to Washington County to reappoint John Waller as
Manager on the Rice Creek Watershed District Board of Managers.
I.1 Discussion on Park Dedication Fee
At the meeting of September 20, 2021, the City Council authorized the Parks Commission to
evaluate the Park Dedication Fee. The Park Dedication Policy, Sec. 90-324 of the City Code,
allows the City to require park land or fee dedication with subdivision or development of any
property in the city in order to develop a system of parks within the community to serve the
public's health and recreational needs. The park dedication fee is currently $2,400 per residential
unit and is set annually by the City Council with the fee schedule. At their meeting of October
20, 2021, the Parks Commission reviewed the fee and recommended to Council that the fee be
increased to $3,400 per residential unit. The change would be adopted with the 2022 Fee
Schedule.
N.1 Adjournment
Call to Order
Acting Mayor Petryk called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub
COUNCIL ABSENT: Weidt
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, Community
Development Assistant Emily Weber, City Clerk Michele Lindau
Approval of Minutes for the October 18, 2021 Council Meeting
Miron made motion, Klein seconded, to approve the minutes for the Council meeting held on
October 18, 2021, as presented.
All Ayes. Motion carried.
Approval of Agenda
Petryk made motion, Klein seconded, to approve the agenda as amended by adding a visitor
presentation by John Waller to talk about theRice Creek Watershed District taxes.
All Ayes. Motion carried.
Approval of Consent Agenda
Klein made motion, Miron seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Worker Kraig Pettee
3. Approve Donation to the Hugo Fire Department from the Hugo American Legion
4. Approve Vacancies on the Historical Commission
5. Approve Resignation of Bob Bieniek as Hugo Fire Department Safety Captain
6. Approve Brian Esch and Ryan Nadeau as Engineers on the Hugo Fire Department
7. Approve Pay Request No. 3 for the 2021 Downtown Improvement/Lions Park Project
8. Approve Pay Request No.5 to Ebert Construction for Public Works Salt and Materials
Storage Project
9. Approve Pay Request No. 13 to Ebert Construction for the Public Works Facility Project
10. Approve Reduction in Cash Escrow for Hugo Gardens
11. Approve Reduction in the Letter of Credit for Oneka Place 5th
12. Approve Release of the Letter of Credit and Escrow for Pratt Homes Fable Hills 1st-3rd
Additions
All Ayes. Motion carried.
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, NOVEMBER 1, 2021 – 7 P.M.
Hugo City Council Meeting Minutes for November 1, 2021
Page 2 of 5
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Kraig Pettee
Kraig Pettee was hired as a Public Works Worker starting November 12, 2018. Kraig had
worked the three previous summers as a seasonal worker. Adoption of the Consent Agenda
approved the annual performance review of Public Works Worker Kraig Pettee.
Approve Donation to the Hugo Fire Department from the Hugo American Legion
The Hugo American Legion wanted to donate $1,000 from gambling proceeds to the Hugo Fire
Department for training and equipment. Donations to the Fire Department needed to be
approved by Council. Adoption of the Consent Agenda approved the donation of $1,000 from
the American Legion to the Fire Department.
Approve Vacancies on the Historical Commission
There were currently two vacancies on the Historical Commission. Longtime Commission
member Trina Oswald passed away on October 12, 2021. She was appointed to the Commission
on October 2, 2006, and had been a very active member. On February 1, 2021, Council
approved the appointment of Jason Arcand to the Historical Commission. Jason recently
resigned due to lack of time. Adoption of the Consent Agenda approved the vacancies on the
Historical Commission and advertisement for replacements.
Approve Resignation of Bob Bieniek as Hugo Fire Department Safety Captain
Hugo Fire Department Safety Captain Bob Bieniek informed Fire Chief Jim Compton he
wished to resign as the Safety Captain and remain a regular fire fighter. Adoption of the
Consent Agenda approved the resignation as Safety Captain effective December 1, 2021.
Approve Brian Esch and Ryan Nadeau as Engineers on the Hugo Fire Department
On October 26, 2021, the Fire Department interviewed three firefighters for the open engineer
positions that were vacated by Ron Gray and Roly Guareschi, and they selected Brian Esch and
Ryan Nadeau to fill the open positions. Adoption of the Consent Agenda approved the
appointment of Esch and Nadeau as engineers on the Fire Department effective November 1,
2021.
Approve Pay Request No. 3 for the 2021 Downtown Improvement/Lions Park Project
Peterson Companies, Inc. had submitted Pay Request No. 3 in the amount of $964,896.62 for
work certified through September 30, 2021, on the 2021 Downtown Improvement/Lions Park
Project. Concrete curb and gutter and paving in Phase 1 and concrete curb and gutter in Phase 2
of the street portion of the project had been completed. Work was ongoing within Lions Park
including finishing both parking lots, playground work and lighting installation. Adoption of the
Hugo City Council Meeting Minutes for November 1, 2021
Page 3 of 5
Consent Agenda approved Pay Request No. 3 to Peterson Companies, Inc. in the amount of
$964,896.62.
Approve Pay Request No. 5 to Ebert Construction for Public Works Salt and Materials
Storage Project
Ebert Construction had submitted Pay Request No. 5 for payment for the City of Hugo Public
Works Salt and Materials Storage project in the amount of $57,963.68. The quantities
completed to date had been reviewed and agreed upon by the architect, contractor and City staff.
The amount indicated above reflected the work certified through October, 2021, with a 5%
retainage applied. Total retainage being held for the project to date was $28,666.75. Adoption of
the Consent Agenda approved Pay Request No. 5 in the amount of $57,963.68 to Ebert
Construction.
Approve Pay Request No. 13 to Ebert Construction for the Public Works Facility Project
Ebert Construction had submitted Pay Request No. 13 for payment for the City of Hugo Public
Works Facility Project in the amount of $1,232,216.33. The quantities completed to date had
been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated
above reflected the work certified through October, 2021, with a 5% retainage applied. Total
retainage being held for the project to date was $371,244.94. Adoption of the Consent Agenda
approved Pay Request No. 13 in the amount of $1,232,216.33 to Ebert Construction.
Approve Reduction in Cash Escrow for Hugo Gardens
The Hugo Gardens Project had grading and utility work completed to date, and the Hugo
Garden Apartments, LLC. had requested a reduction in the Cash Escrow. The current amount of
cash escrow for the Hugo Gardens Project was in the amount of $1,338,696.47. Staff had
inspected the work completed to date and recommended approval. Adoption of the Consent
Agenda approved the reduction in cash escrow to $1,319,095.12 based on the value of work
remaining to be completed.
Approve Reduction in the Letter of Credit for Oneka Place 5th
Oneka Place 5th Addition had significant work completed to date, and the developer was
requesting a reduction in the letter of credit. The current letter of credit was in the amount of
$527,233. Staff had inspected the work completed to date and recommended reducing the letter
of credit by $426,958 based on the value of the work remaining to be completed. The remaining
value of the letter of credit would be in the amount of $100,275. Adoption of the Consent
Agenda approved the reduction in letter of credit for Oneka Place 5th Addition.
Approve Release of the Letter of Credit and Escrow for Pratt Homes Fable Hills 1st-3rd
Additions
Lakeville Hugo, LLP along with Pratt Homes, Inc. had requested the City release the letter of
credits and cash escrows being held for Fables Hills 1st and 2nd Additions. Elmcrest
Investments, LLC along with Pratt Homes, Inc. had requested the City release the letter of credit
and cash escrow being held for Fable Hills 3rd Addition. City staff had inspected the work and
Hugo City Council Meeting Minutes for November 1, 2021
Page 4 of 5
recommended approval. Adoption of the Consent Agenda approved the release of the letter of
credit being held and any escrow for the constructed improvements in the Fable Hills 1st-3rd
Additions.
Public Hearing on Vacation of Drainage and Utility Easement – 15960 Jeffery Ave. N.
Steve and Gina Sadowski, 15960 Jeffrey Avenue North, had applied for vacation of the existing
drainage and utility easement lying over, under, and across Outlot A, Wunderlich Hills
Development. The proper drainage and utility easements would be dedicated for the property
only after the easement vacation was approved.
Acting Mayor Petryk opened the public hearing.
Chris Kleinhuizen, 15840 Jeffery Avenue North, asked for clarification on the location of the
easement.
There were no other comments and Petryk closed the public hearing.
Klein made motion, Strub seconded to approve the vacation of the drainage and utility
easements at 15960 Jeffery Avenue North.
All Ayes. Motion carried.
John Waller Presentation on Rice Creek Watershed District
John Waller, 14010 Homestead Avenue North, requested to be added to the agenda to provide
information on taxes the City pays to the Rice Creek Watershed District. He stated he was a
Washington County Manager on the RCWD Board but he was not here representing them and
does not speak for the board.
He talked about the money the City pays to the RCWD annually through taxes. He provided a
spreadsheet showing the 2020 Watershed District Tax by Municipality saying Hugo paid over
$367,000 and was the largest payer in Washington County. Waller talked about the importance
of making sure that money comes back to the City and the $400,000 in the Clean Water Fund
the RCWD gets in grant money saying Hugo has projects that were eligible. He talked about
maintenance of the ditches saying the district has decided maintenance is important, and a new
division was being created at the district to address it. He talked about his 15 years at the
district and time spent on the advisory committee. Waller stated he was reapplying for
reappointment and has been grateful for the City’s support in the past.
School District Elections on Tuesday, November 2, 2021
City Administrator Bryan Bear reminded Council the White Bear Lake, Stillwater, and
Mahtomedi School District elections would be held on Tuesday, November 2, 2021. The polls
would be open from 7 a.m. to 8 p.m. Those in the White Bear Lake School District would vote
at their normal polling location. Stillwater School District would vote at the Rice Lake Centre,
and Mahtomedi at the Mahtomedi District Education Center.
Hugo City Council Meeting Minutes for November 1, 2021
Page 5 of 5
Adjournment
Klein made motion, Strub seconded, to adjourn at 7:22 p.m.
All Ayes. Motion carried.
Respectfully Submitted
Michele Lindau
City Clerk
City of Hugo Claims
November 15, 2021 G. 1
Vendor Invoice Amount Description Department
Alex Air Apparatus Inc INV-44659 4,674.00$ Veridian Turnout Coats & Pants Fire Dept
Authentic Auto Glass 25428 950.00$ Repairs - Unit #L1 Fire Dept
Bieniek, Bob CLAIM 817.47$ MSFCA Conference Lodging Fire Dept
Bieniek, Bob CLAIM 157.76$ MSFCA Conference Mileage Fire Dept
Bound Tree Medical LLC 84258040 146.32$ Medical Supplies Fire Dept
Canteen Refreshment Services MSP34511 118.93$ Breakroom Supplies Gen Gov't Bldgs
Canteen Refreshment Services MSP34512 37.52$ Breakroom Supplies Public Works
Century College 745192 525.00$ CEU Program - Multifamily Buildings & Standpipe Ops Fire Dept
Century College 887626 425.00$ Fire Inspector Class - Rick Gregoire Fire Dept
Century College 887626 425.00$ Fire Inspector Class - Ryan Nadeau Fire Dept
Century Link 651 426-8763 70.94$ 911 Emergency Line Administration
Century Link 651 429-3212 71.48$ Fire Station Phone Lines Fire Dept
Century Link 651 653-1154 63.94$ SCADA Lines Water & Sewer
Cintas Corporation 5081785093 178.40$ First Aid Supplies Gen Gov't Bldgs
Cintas Corporation 5081785093 138.12$ First Aid Supplies Public Works
City of Roseville 230508 7,172.51$ November Computer Service Various
Comcast 10/5/2021 2.25$ Business Internet (thru November 14) Fire Dept
Comcast 10/18/2021 154.71$ Business Internet (thru November 27) Fire Dept
Comcast 133808945 495.26$ Business Internet (November) Administration
Comcast 133808945 495.26$ Business Internet (November) Public Works
Companion Animal Control LLC October 221.58$ Callout Fees & Mileage Animal Control
Compton Jr, Jim CLAIM 504.38$ MSFCA Conference Lodging Fire Dept
Compton Jr, Jim CLAIM 157.76$ MSFCA Conference Mileage Fire Dept
Emans, Colin CLAIM 532.68$ MSFCA Conference Lodging Fire Dept
Emans, Colin CLAIM 32.42$ MSFCA Conference Expenses Fire Dept
Finance & Commerce Inc 745089141 275.26$ Advertisement for Bids - Downtown Imps/Lions Park Various
Finance & Commerce Inc 745089144 209.87$ Advertisement for Bids - CSAH 8 Stormwater Reuse Stormwater Fund
Finance & Commerce Inc 745089179 205.02$ Advertisement for Bids - Lions Park Pavilion Special Parks Fund
Finnegan, Elizabeth CLAIM 250.00$ Concrete Inspector Recertification (MnSCU) Engineering Dept
Finnegan, Elizabeth CLAIM 120.00$ Construction Site Mgmt Recertification (MnSCU) Engineering Dept
Fire Safety USA Inc 152026 677.95$ Leader Line Wye Valve Fire Dept
Frattallone's Hardware Stores 148083 1.46$ Hardware (CH) Gen Gov't Bldgs
Gene's Disposal Service Inc 425731 4,312.00$ Trash & Appliance Removal - Fall Cleanup Day Recycling
Gopher State One Call 1100480 553.50$ October Service Charges Water & Sewer
Grainger 9100472936 42.82$ Nitrile Gloves Fire Dept
Hawkins Inc 6051397 1,337.89$ Water Chemicals Water Utility
Hoernemann, Ross CLAIM 777.15$ MSFCA Conference Lodging Fire Dept
Hoernemann, Ross CLAIM 54.86$ MSFCA Conference Expenses Fire Dept
Innovative Office Solutions LLC IN3521803 10.52$ Calculators & Sortkwik Public Works
Jensen, Dave CLAIM 244.72$ Cell Phone Accessories (Target) Fire Dept
Kath Fuel Oil Service Co. 12320094 6,632.77$ October Unleaded Gas & Diesel Purchases Various
Knowlan's Super Markets Inc 8085 59.92$ Bus Tour Supplies Administration
Lawson Products 9308929075 1,715.47$ Bulk Hardware Supplies Public Works
Lawson Products 9308933347 32.45$ Bulk Hardware Supplies Public Works
Lindau, Michele CLAIM 246.94$ Election Judge Supplies Elections
Lindau, Michele CLAIM 125.55$ Election Judge Supplies Elections
Lindau, Michele CLAIM 18.56$ Election Mileage Elections
Loffler Companies Inc 3865282 253.80$ November Copier Service Payment Administration
Marco INV9291027 44.68$ November Copier Maintenance Building Inspections
Menards 72685 12.99$ Trash Bags Parks Dept
Menards 73117 69.88$ Fire Department Supplies Fire Dept
Millard, Doug CLAIM 532.68$ MSFCA Conference Lodging Fire Dept
Millard, Doug CLAIM 51.11$ MSFCA Conference Expenses Fire Dept
Minnesota Department of Agriculture 20109729 25.00$ Tree Care Registry Street Dept
Northern Door Company 69698 180.00$ Garage Door Repairs Fire Dept
Palmquist, Jason CLAIM 172.82$ Firefighting Textbook (International Code Council) Fire Dept
Perfection Heating & Air Conditioning 19344403 8,740.00$ Air Conditioner Replacement - Well No. 4 Water Utility
Press Publications 718353 42.35$ City Council Public Hearing Notice Ordinances/Proceedings
Printing Systems Inc 220460 453.12$ Checks Finance Dept
Schifsky (T.A.) & Sons Inc 67833 136.92$ Asphalt Street Dept
Schifsky (T.A.) & Sons Inc 67864 503.41$ Asphalt Street Dept
Schifsky (T.A.) & Sons Inc 67887 736.17$ Asphalt Street Dept
Signature Lighting Inc 1276 250.28$ Streetlight Repairs Street Dept
SiteOne Landscape Supply LLC 113991801-001 162.00$ Grass Seed Parks Dept
SiteOne Landscape Supply LLC 113991801-001 102.94$ Irrigation Hardware Parks Dept
SiteOne Landscape Supply LLC 114181218-001 351.00$ Grass Seed Parks Dept
Smith, Schafer & Associates 2537 490.00$ Accounting Assistance Finance Dept
Summit Fire Protection 2188388 384.00$ Fire Sprinkler Service Fire Dept
Toshiba Financial Services 5017277447 175.23$ November Copier Lease Payment Fire Dept
Page 1
City of Hugo Claims
November 15, 2021 G. 1
Vendor Invoice Amount Description Department
Toshiba Financial Services 5017277447 34.48$ Overage Charges (Color) Fire Dept
Toshiba Financial Services 5017277447 1.40$ Overage Charges (B & W) Fire Dept
UniFirst Corporation 090 0655647 101.48$ Uniform, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 090 0657015 135.30$ Uniform, Supplies & Floor Mat Services (PW) Public Works
WSB & Associates September 112,870.25$ Engineering Fees - See Attached Breakdown Various
Xcel Energy 51-0013798039-0 1,800.12$ Lions Park Pavilion Natural Gas Connection Special Parks Fund
Zack's Inc 35269 996.68$ Shop Towels, Gloves, Safety Glasses, Etc Public Works
166,283.46$ Total Claims for November 15, 2021
Page 2
Job Description
Position Title: Accounting Clerk
Department: Finance
Immediate Supervisor’s Title: Finance Director
Pay Grade: 5
Salary Range: $51,912 to $67,627
PURPOSE
Performs non-supervisory accounting and clerical duties to support the Finance Department.
Provides support and assistance to the Finance Director.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Finance Director
Communicates with: Internally – Department heads and other City employees
Externally – State and local government agencies, title companies,
vendors, contractors, utility customers, residents and the public
Supervises: None
ESSENTIAL FUNCTIONS
Accounts Payable
Audit claims for legitimacy and accuracy
Prepare claims roster for City Council approval
Enter claims in Accounts Payable software
Process checks for signatures and distribution
Maintain electronic and paper filing systems for accounts payable invoices and checks
Update vendor master list, receive and maintain vendor W-9 Forms
Report unclaimed accounts payable to the State of Minnesota
Prepare year-end 1099 Forms and other various tax forms
Other Accounting Duties
Prepare month end checkbook and investment reconciliations
Track and categorize credit card payments received
Receipt miscellaneous accounts receivable payments
Prepare deposits and deposit at bank
Code electric and gas utility charges
Maintain federal, state and county grant programs and complete reporting
Track assessments paid, verify and submit certified assessments
Assist with compiling and maintaining capital assets records
Reconcile escrow account balances
Maintain letters of credit and other financial guarantees
Prepare year-end reconciliations and assist with year-end audit preparation
Prepare and submit various state, federal and financial reports
Accounting Clerk Job Description
Page 2 of 3
ESSENTIAL FUNCTIONS CONTINUED
Other Duties
Conduct special assessment searches
Maintain employee benefits
Process property, liability and auto insurance claims
Track workers compensation claims and complete year-end reporting
Provide research information to the Finance Director as directed
Compose correspondences and prepare mailings
Gather information for data requests as requested
Coordinate updates to the fee schedule
Participate in annual budget preparations
Complete various month-end and year-end forms and reports
Maintain electronic and paper document filing systems for Finance Department records
Perform other related duties as assigned or apparent
Utility Billing
Understand the Utility Billing cycle and procedures
Prepare quarterly water and sewer bills
Receipt and process utility payments received
Process quarterly penalty charges for delinquent accounts
Track delinquent accounts for certification to county
Compile quarterly water usage reports
Maintain utility accounts and update billing and payment information
Process move-in/move-out notices
Provide excellent customer service to utility customers and title companies
Payroll
Understand the Payroll cycle and procedures
Prepare and process bi-weekly, monthly and quarterly payroll
Calculate withholding tax and pension liabilities
Reconcile and prepare year-end W-2 and W-3 Forms
Complete yearly comparable worth reporting
Create and track wage theft notices
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES
Excellent attention to detail, ability to complete tasks promptly with completeness and
accuracy
Ability to maintain regular and punctual attendance
Ability to follow oral and written instructions in detail with accuracy and efficiency
Demonstrate excellent organizational and time management skills in managing competing
priorities and critical deadlines
Ability to maintain confidential and sensitive information
Knowledge of current accounting practices and principals
Accounting Clerk Job Description
Page 3 of 3
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES CONTINUED
Skill in handling financial transactions
Ability to communicate effectively with City staff and the general public
Knowledge of modern office practices, procedures and equipment
Knowledge of Microsoft Excel, Word, PowerPoint and Outlook, Adobe Acrobat and other
standard office software
Ability to type and enter data with speed and accuracy
Ability to keep accurate and complete records and files
MINIMUM QUALIFICATIONS
High School graduate or GED equivalent
Post-secondary training in accounting, finance or related business field
One year of work experience in a municipality or service related business
Possess a current driver’s license
PREFERRED QUALIFICATIONS
Associate’s degree in accounting, finance or related business field; additional experience may
be substituted for education
Experience and/or knowledge of governmental accounting principals
Knowledge of Fund Balance Software
Knowledge of Laserfiche Record Retention Software
WORKING CONDITIONS
Work is performed in a typical office environment that consists of an open work area and
front counter for providing customer service. Travel, consisting of short trips, may be
required.
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: Appoint Amber Lozier as New Accounting Clerk
DATE: For the City Council Meeting of November 15, 2021
DESIRED COUNCIL ACTION
Adoption of Consent Agenda Including Appointment of Amber Lozier to the Position of Accounting Clerk.
BACKGROUND
The City of Hugo’s Finance Department has experienced major changes in 2021 with the unexpected
passing of the City’s long time Finance Director. These changes have left a vacant position in the Finance
Department and staff felt that the vacancy would best be filled by hiring a new Accounting Clerk.
Council approved the advertisement for hiring a new Accounting Clerk at their October 18, 2021 City
Council Meeting.
Amber Lozier has served as the Finance/Public Works Administrative Assistant for the City of Hugo since
October 2018. Over those years, she has helped streamline the administrative functions of the Public
Works Department and provided exceptional clerical and accounting support to the Finance
Department. With Amber’s experience, she is qualified and well‐suited for the Accounting Clerk
position. It is with great pleasure that I recommend that Amber Lozier be appointed as the new
Accounting Clerk for the City of Hugo.
RECOMMENDATION
Staff recommends that the City Council approve the appointment of Amber Lozier as the new
Accounting Clerk for the City of Hugo effective November 15, 2021.
FINANCE AND PUBLIC WORKS ADMINISTRATIVE ASSISTANT:
The City of Hugo is accepting applications for a full-time Finance/Public Works
Administrative Assistant. This position will perform clerical support to the Public Works
Department, as well as accounting and clerical duties for the Finance Department. Qualified
candidates for this position must possess a high school diploma or GED equivalent, have a
minimum of one year of work experience in a municipality or service related business and
possess current driver’s license. A resume and City application form must be submitted to:
Michele Lindau at mlindau@ci.hugo.mn.us or City of Hugo, 14669 Fitzgerald Avenue
North, Hugo, MN 55038. Applications will be accepted until the position is filled. An
application and job description are available by calling (651)762-6300 or visiting the City
website at https://www.ci.hugo.mn.us/jobs_volunteer
Job Description
Position Title: Finance and Public Works
Administrative Assistant
Department: Finance and Public Works
Immediate Supervisor’s Title: Public Works
Director and Finance Director
Pay Grade: 4
Salary Range: $46,143 to $60,113
PURPOSE
Provides non-supervisory administrative support to the Public Works Department and performs
non-supervisory accounting and clerical duties for the Finance Department.
ORGANIZATIONAL RELATIONSHIPS
Reports to: Public Works Director and Finance Director
Communicates with: Internally – Department heads and other City employees
Externally – State and local government agencies, contractors, vendors, utility
customers, residents and the public
Supervises: None
ESSENTIAL FUNCTIONS
Finance Department Support
Enter accounts payable claims in Accounts Payable software
Process accounts payable checks for signatures and distribution
Update vendor master list
Maintain electronic and paper document filing systems
Prepare year-end tax forms and other various reporting forms
Assist the Finance Department with other duties as assigned
Utility Billing
Understand the Utility Billing cycle and procedures
Prepare quarterly water and sewer bills
Receipt and process utility payments received
Process quarterly penalty charges for delinquent accounts
Track delinquent accounts for certification to county
Compile quarterly water usage reports
Maintain utility accounts and update billing and payment information
Process move-in/move-out notices
Provide excellent customer service to utility customers and title companies
Public Works Department Support
Provide office, clerical and administrative support to the Public Works/Engineering
Department
Receive incoming telephone calls and respond to questions, complaints or requests regarding
Public Works/Engineering procedures, regulations, operations or services and direct inquiries
to correct department personnel
Prepare water meters for pickup and record meter identification information in Permit Works
Perform general office duties, including ordering of office and routine maintenance supplies
Finance and Public Works Administrative Assistant Job Description
Page 2 of 2
Maintain work order log and tracking system
Assist with the development and maintenance of departmental information on the City’s
website
Maintain electronic and paper document filing systems
Audit employee time cards for legitimacy and accuracy
Assist the Public Works Director and Senior Engineering Technician with other duties as
assigned
General City Office Support
Maintain current Laserfiche system and update files as needed
Assist other departments with the scanning of documents and files
Assist with searching and retrieving of scanned documents
Gather information for data requests as requested
Assist with other duties as assigned
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES
Knowledge of current accounting practices and procedures
Knowledge of department operations, policies and procedures
Knowledge of the City’s overall structure and operations and pertinent City ordinances
Knowledge of modern office practices, procedures and equipment, including use of
computers
Knowledge of Microsoft Excel, Word and other standard office software
Skill in handling financial transactions
Ability to type and enter data with speed and accuracy
Ability to communicate effectively with City staff and the public
Ability to maintain confidential and sensitive information
MINIMUM QUALIFICATIONS
High school graduate or GED equivalent
Post-secondary training in accounting procedures
One year of work experience in a municipality or service related business
Possess a current driver’s license
PREFERRED QUALIFICATIONS
Knowledge of Fund Balance Software
Knowledge of Laserfiche Record Retentioin Software
Knowledge of Permit Works Software
WORKING CONDITIONS
Work is performed in typical office environment at the Public Works Facility that consists of an open
work area and front counter for providing customer service. Sits for extended periods of time.
Work place is generally quiet, but there may be occasional exposure to loud noises at the Public
Works Facility. Uses near vision, ability to focus, sense of touch, and hearing. Uses fine and
large motor movements at times. While performing the duties of this job, the employee is
regularly required to use hands to finger, handle, or feel objects, tools or controls. The employee
is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel or crouch.
The employee must occasionally lift and/or move up to 25 pounds.
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
FTM8 Contract # 169665
Standard
Automatic Transmission 40/20/40 Vinyl Seat 3.3L V6
Air Conditioning Dual Front Air Bags Rubber Floor Covering
AM/FM Radio 4-Wheel ABS Brakes Bumpers w/Rear Step
Matching Full Size Spare Tire Tilt Wheel Rear View Camera
Sync
Options Code Price Select
Cloth 40/console/40 seat WG $269 x
101A Package 101A $2,075 x Exterior Colors Code Select
(Power Windows, Locks, Mirrors, Cruise, Sync)Blue Jeans Metallic N1
2.7L EcoBoost 99P $1,088 x Race Red PQ
E-Locking 3.55 Axle XL9 $427 x Stone Gray Metallic LQ
XL Chrome Package 96A $706 x Shadow Black G1
(Chrome Bumpers, Fog Lights, Aluminum Wheels) Magnetic Metallic J7
Trailer Tow Package 53A $992 x Ingot Silver Metallic UX
Skid Plates 413 $145 x Oxford White YZ x
Sync 4 524 $296 x
Privacy Glass 924 $92 x
Rear Defrost 57Q $203 x Extended Service Contracts Cost Select
Daytime Running lights 942 $41 x 7 year/75,000 mile $2,970
Mud Flaps $250 x PremiumCare Warranty
WeatherTech Mats Front/Rear $240 x (Bumper to Bumper)
Ford 2 way Remote Start $550 x
Option Total $7,374
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
$25,949.80 Purchase Order required prior to order placement
Options Price Totals $7,374.00
Extended Warranty PO #
Transit Impr Excise Tax $20.00
Tax Exempt Lic $69.75
6.5% Sales Tax $2,166.05 Name of Organization
Document fee $125.00
Sub total per vehicle $35,704.60
Number of Vehicles 1 Address
Grand Total for all units $35,704.60
City, State, Zip
Acceptance Signature Contact Person/ Phone #
Print Name and Title Date Contact's e-mail address and fax #
2022 F-150 4X4- Super Cab- 6.5' Box
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: David Jensen, Deputy Fire Chief
SUBJECT: Approve Purchase of 2022 Ford Expedition
DATE: For the City Council Meeting of November 15, 2021
DESIRED COUNCIL ACTION
Adoption of Consent Agenda Including Authorization for Vehicle Purchase.
BACKGROUND
Included in the City’s 2022 budget is funding for the purchase of a new Command Vehicle for the Fire Department. This
will replace a 2012 GMC Pickup truck, which at one time was the Public Works Directors vehicle prior to being used by
the fire department. Within the current Fire Department Capital Improvement Plan, command vehicles are scheduled
to be replaced at 10 years of age.
The vehicle being purchased is a 2022 Ford Expedition. The estimated cost for the purchase of this vehicle is
$49,334.80. The cost for this vehicle is less than a 2022 F150, which is what the Fire Department has purchased in years
past. The change in vehicle type was made in part due to costs and operational improvements. An estimated additional
$16,000.00 will be needed to get the new vehicle ready for use. These additional costs include lights, sirens, IPad
mount installation, new mobile radios, graphics, etc.
Due to the current market conditions and shortage of parts worldwide, we have been advised by Midway Ford that this
vehicle could take 6 to 8 months to receive after order. Therefore, we are requesting approval now in order to ensure
we can receive the vehicle in a timely manner in 2022.
The cost of this vehicle is as expected and staff has budgeted in the capital improvement plan appropriately for the
replacement.
RECOMMENDATION
Staff recommends that the City Council authorize the ordering of a 2022 Ford Expedition from Midway Ford Commercial
Fleet and Government Sales.
ATTACHMENTS
Price quote from Midway Ford
Midway Ford Commercial Travis Swanson
Fleet and Government Sales 651-343-5212
2777 N. Snelling Ave. tswanson@rosevillemidwayford.com
Roseville MN 55113
Fax # 651-604-2936
MFSUV8
Standard
Automatic Transmission Driver & Passenger Air Bags Standard Flooring
AM/FM Radio 4-Wheel ABS Brakes Side Air Bags
Cruise Control Cloth Seats Rear Window Defroster
Tilt Wheel Power Locks and Windows Air Conditioning
Aux Audio Jack Keyless Entry Privacy Glass
3.5L Eco Boost Running Boards
18-20 weeks from order to delivery
Options Code Price Select Exterior Colors Code Select
Ford Remote Start Dealer Installed $550 x Race Red PQ
Keyless Entry Keypad Dealer Installed $300 x White Gold GN
Block Heater 41H $94 x Ruby Red Metallic RR
Shadow Black G1
Magnetic Metallic J7
Ingot Silver Metallic UX
Oxford White YZ x
Extended Service Contracts Cost Select
Option Total $944
You must have a active FIN code to participate in this
Base Price Totals purchase contract : FIN code #
$48,390.80 Purchase Order required prior to order placement
Options Price Totals $944.00
Extended Warranty PO #
Transit Impr Excise Tax
Tax Exempt Lic City of Hugo Fire
6.5% Sales Tax Name of Organization
Document fee
Sub total per vehicle $49,334.80 5323 140th St
Number of Vehicles 1 Address
Grand Total for all units $49,334.80 Hugo, MN 55038
City, State, Zip
Dave Jensen / 651-755-5433
Acceptance Signature Contact Person/ Phone #
djensen@ci.hugo.mn.us
Print Name and Title Date Contact's e-mail address and fax #
2022 Expedition 4x4 XLT U1J
11/04/2021
CSAH 8 STORM WATER REUSE Pay Voucher 1
Page 1 of 3
Client: City of Hugo Contractor: Peterson Companies, Inc.
14669 Fitzgerald Avenue North 8326 Wyoming Trail
Hugo, MN 55038 Chisago City, MN 55013
Contract Amount Funds Encumbered
Original Contract $514,500.65 Original $514,500.65
Contract Changes $0.00 Additional N/A
Revised Contract $514,500.65 Total $514,500.65
Work Certified To Date
Base Bid Items $363,839.14
Contract Changes $0.00
Material On Hand $0.00
Total $363,839.14
Work Certified
This Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount
Paid To Date
$363,839.14 $363,839.14 $18,191.96 $0.00 $345,647.18 $345,647.18
Percent Retained: 5% Percent Complete: 70.72%
This is to certify that the items of work shown in this Pay Voucher have been actually furnished for the work comprising the above-
mentioned project in accordance with the plans and specifications heretofore approved.
Approved By WSB Approved By Peterson Companies, Inc.
Project Engineer
Date Date
Approved By City of Hugo
Date
WSB Project No.: 012692-000
Client Project No.:
State Project No.:
Federal Project No.:
November 10, 2021
CSAH 8 STORM WATER REUSE Pay Voucher 1
Page 2 of 3
Payment Summary
No. Up Through Date Work Certified
Per Voucher
Amount Retained
Per Voucher
Amount Paid
Per Voucher
1 11/10/21 $363,839.14 $18,191.96 $345,647.18
Funding Category Name Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount Paid
To Date
Local $363,839.14 $18,191.96 $0.00 $345,647.18 $345,647.18
Accounting
Number Funding Source Amount Paid
This Voucher
Revised Contract
Amount
Funds
Encumbered
To Date
Paid Contractor
To Date
1 Local $345,647.18 $514,500.65 $514,500.65 $345,647.18
Contract Item Status
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
1 2021.501 MOBILIZATION LS $17,819.00 1 1 $17,819.00 1 $17,819.00
2 2021.601 CONTRACTOR COORDINATION L S $2,731.00 1 1 $2,731.00 1 $2,731.00
3 2104.503 SAWING BIT PAVEMENT (FULL
DEPTH) L F $6.20 220 0 $0.00 0 $0.00
4 2104.518 REMOVE BITUMINOUS WALK S F $1.10 1200 0 $0.00 0 $0.00
5 2105.601 DEWATERING LS $1,092.00 1 1 $1,092.00 1 $1,092.00
6 2105.610 EXPLORATORY EXCAVATION HOUR $254.00 20 2 $508.00 2 $508.00
7 2123.610 STREET SWEEPER (WITH PICKUP
BROOM) HOUR $201.00 20 8 $1,608.00 8 $1,608.00
8 2331.603 JOINT ADHESIVE L F $6.65 220 0 $0.00 0 $0.00
9 2503.602 CONNECT TO EXISTING
IRRIGATION PIPE EACH $3,100.00 6 7 $21,700.00 7 $21,700.00
10 2503.602 CONNECT TO EXISTING FORCE
MAIN EACH $3,699.00 1 1 $3,699.00 1 $3,699.00
11 2503.603 10" HDPE FORCE MAIN L F $84.70 20 20 $1,694.00 20 $1,694.00
12 2503.603 12” HDPE FORCE MAIN
(DIRECTIONAL DRILL) L F $52.64 140 0 $0.00 0 $0.00
13 2503.603 2” HDPE FORCE MAIN
(DIRECTIONAL DRILL) L F $23.61 870 512 $12,088.32 512 $12,088.32
14 2503.603 4" HDPE FORCE MAIN
(DIRECTIONAL DRILL) L F $28.23 980 980 $27,665.40 980 $27,665.40
15 2503.603 6” HDPE FORCE MAIN
(DIRECTIONAL DRILL) L F $35.69 2460 2452 $87,511.88 2452 $87,511.88
16 2503.603 8” HDPE FORCE MAIN
(DIRECTIONAL DRILL) L F $44.18 1410 1403 $61,984.54 1403 $61,984.54
17 2504.602 6" GATE VALVE & BOX EACH $2,850.00 3 2 $5,700.00 2 $5,700.00
CSAH 8 STORM WATER REUSE Pay Voucher 1
Page 3 of 3
Contract Item Status
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
18 2504.602 8" GATE VALVE & BOX EACH $4,435.00 1 1 $4,435.00 1 $4,435.00
19 2504.602 IRRIGATION SYSTEM REPAIR EACH $450.00 5 1 $450.00 1 $450.00
20 2506.601 CONSTRUCT LIFT STATION LS $199,756.00 1 0.5 $99,878.00 0.5 $99,878.00
21 2521.518 3" BITUMINOUS WALK S F $9.95 1200 0 $0.00 0 $0.00
22 2563.601 TRAFFIC CONTROL LS $2,907.00 1 1 $2,907.00 1 $2,907.00
23 2573.502 STORM DRAIN INLET PROTECTION EACH $96.95 44 0 $0.00 0 $0.00
24 2573.503 SILT FENCE, TYPE MS L F $4.00 220 0 $0.00 0 $0.00
25 2573.503 FLOTATION SILT CURTAIN TYPE
STILL WATER L F $15.27 130 0 $0.00 0 $0.00
26 2573.503 SEDIMENT CONTROL LOG TYPE
WOOD FIBER L F $7.91 220 0 $0.00 0 $0.00
27 2574.507 COMMON TOPSOIL BORROW C Y $19.60 240 240 $4,704.00 240 $4,704.00
28 2574.508 FERTILIZER TYPE 3 LB $4.48 40 25 $112.00 25 $112.00
29 2575.505 SEEDING ACRE $7,804.50 0.3 0.3 $2,341.35 0.3 $2,341.35
30 2575.508 SEED MIXTURE 25-151 LB $3.83 70 55 $210.65 55 $210.65
31 2575.604 ROLLED EROSION PREVENTION
CATEGORY 20 S Y $2.50 1500 1200 $3,000.00 1200 $3,000.00
Bid Totals: $363,839.14 $363,839.14
Project Category Totals
Category Amount This Voucher Amount To Date
SCHEDULE A. - CSAH 8 STORM WATER REUSE $363,839.14 $363,839.14
Contract Change Item Status
CC CC
No.
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
Contract Change Totals:
Contract Change Totals
No. Contract
Change Description Amount This
Voucher
Amount To
Date
- 1 -
Schreiber Mullaney #1
September 7, 2021
CITY OF HUGO
PARKS COMMISSION REPORT
TO: Bryan Bear, City Administrator
FROM: Shayla Denaway, Parks Planner
SUBJECT: Construction Payment Request #2
Lions Park Pavilion
Schreiber Mullaney Construction
DATE: November 11, 2021 for the Parks Commission meeting of November 15,
2021
1. BACKGROUND:
Please find the enclosed application for payment for the City of Hugo Lions Park
Pavilion in the amount of $125,237.55. The quantities completed to date have been
reviewed and agreed upon by the architect, contractor and city staff.
This is the second payment request and the amount indicated above reflects the work
certified through September 30, 2021. A 5% retainage is applied and the total retainage
being held for the project to date $8,740.76.
2. RECOMMENDATION:
Staff recommends the City Council approve payment request #2 in the amount of
$125,237.55 to Schreiber Mullaney Construction.
(Prior Code, §§ 235-010—235-040; Ord. No. 2009-433, § 1, 9-8-2009; Ord. No. 2010-446, § 1,
5-17-2010)
EXISTING
Oneka
Rice
Sunset
Egg
Bald Eagle Round
Long
Horseshoe
Plaisted
South School Section
Barker
North School Section
.
0 0.5 10.25
Miles
Created by the City of HugoCommunity Development DepartmentDate: October 27, 2021
Controlled Shooting Area
Parcel Boundary
Hugo City Limits
Roadways
Exhibit A - Controlled Shooting Area MapPROPOSED
1
Michele Lindau
From:Alyssa Soderlund <Alyssa.Soderlund@co.washington.mn.us>
Sent:Wednesday, October 27, 2021 9:16 AM
To:'City of Birchwood (birchwoodvillage@comcast.net)'; 'dellwoodcityhall@comcast.net';
Karin Derauf; 'Grant Clerk'; Michele Lindau; 'Mahtomedi Clerk';
'b.eklund@ci.scandia.mn.us'; 'kcoustry@whitebearlake.org'; 'vkeating1@comcast.com';
'May Township Clerk'
Cc:Fran Miron; Kevin Corbid; 'john.waller@att.net'; Stephanie Souter; Maureen Hoffman;
'ntomczik@ricecreek.org'; 'melissa.king@state.mn.us'
Subject:Rice Creek Watershed District Manager Vacancy Notification
Caution: This email originated outside our organization; please use caution.
Good morning
The term of office for John Waller, Hugo, with the Rice Creek Watershed District, expires on January 18th 2022.
Minnesota Statute 103D.311 provides that the County Board will select watershed district managers from a list of
nominees submitted by the municipalities that are wholly or partially within the watershed district. The lists
submitted, either together or separately, by the municipalities will be provided to the county board. If the list
submitted to the county board contains at least 3 names, the county board must either choose a nominee on the list, if
it chooses a person who resides in any of the municipalities that provided a list, or choose a person that resides from
a municipality that did not provide a list. The statute asks that lists be submitted to the county at least 60 days prior
to the expiration of the term of office of a manager. The county board shall make its appointment 30 days prior to the
term expiration. The statute directs the county board to appoint managers to fairly represent the various hydrologic
areas within the watershed district by residence of the manager appointed.
If you wish to submit a list of nominees for consideration or wish the incumbent to be considered for reappointment,
your joint or separate list should be sent to me prior to November 26, 2021.
The county's advisory board application form is attached. Please duplicate it as necessary.
Thank you for your assistance in filling this important watershed position.
Sincerely,
Alyssa Soderlund | Administrative Assistant, Board of Commissioners
Washington County Office of Administration
14949 62nd Street North
Stillwater, MN 55082
651‐430‐6015
651‐271‐4101
A great place to live, work and play…today and tomorrow.
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
November 15, 2021
Alyssa Soderlund
Administrative Assistant, Board of Commissioners
Washington County Office of Administration
14949 62nd Street North
Stillwater, MN 55082
Dear Ms. Soderlund,
Thank you for your notice of an upcoming vacancy on the Rice Creek Watershed District. The
City of Hugo wishes to provide John Waller as a nomination to the list of nominees submitted by
towns and municipalities for the vacancy.
We are perplexed by your request that the City of Hugo submit its own list of three nominees to
the Board, since that is not what the statute contemplates. You also mention that the County
Board may receive more than one list, which is incorrect. Each individual city is to only make
nominations, not lists of nominations.
If the County receives at least three nominations (jointly or separately) from towns and
municipalities for the vacancy, those nominations will form a single list. It is this list that we
recommend be provided by you to the County Board as “the list” from towns and municipalities.
If this list is formed and submitted, it is our recommendation that the Board select John Waller
from that list.
If three nominations are not received, then presumably a list will not be formed or submitted. In
that case, the County Board may choose who it wishes from towns and municipalities within the
district. We recommend John Waller be that selection.
In order to ensure that the City is not disqualified from the process you have outlined, as
improper as it may be, then we hereby submit our own list of nominees, with three identical
names, each of them being: John Waller.
Sincerely,
Bryan J. Bear
CC: Honorable Mayor and Council
- 1 -
Park Dedication Fee
November 15, 2021
CITY OF HUGO
PARKS COMMISSION REPORT
TO: City of Hugo Parks, Recreation and Open Space Commission
FROM: Shayla Denaway, Parks Planner
SUBJECT: Park Dedication Fee
DATE: November 10, 2021 for the City Council Meeting of November 15, 2021
1. INTRODUCTION:
The Parks, Recreation, and Open Space Commission reviewed the Park Dedication
Policy and current fee and is recommending an increase from $2,400 to $3,400 per
residential unit.
2. BACKGROUND:
The Parks Commission periodically reviews the Park Dedication Policy to ensure that it
continues to ensure a system of parks to be constructed in Hugo which meets the demand
created with new developments. At the Parks Commission meeting of September 15,
2021, the Park Dedication Policy (Sec. 90-324. of the Code of Ordinances) was reviewed.
The Commission did not recommend any changes to the policy but directed staff to
research the park dedication fee. The City Council authorized the Parks Commission to
evaluate the fee at their meeting of September 20, 2021, which they did at their October
20, 2021 meeting.
At their meeting of October 20, 2021, The Parks Commission reviewed a comparison of
fees among cities with similar populations and cities with similar growth rates. They also
looked at the amount of park dedication (fee and land) that has been received with recent
developments. Lastly, they looked at the developable acres and park needs outlined in
the Comprehensive Plan.
The park dedication fee is currently $2,400 per residential unit. This is set annually by
the City Council with the fee schedule. The Parks Commission recommended to Council
that the fee be increased to $3,400.
- 2 -
Park Dedication Fee
November 15, 2021
3. CITY COMPARISON:
The Metropolitan Council published the initial results from the 2020 Census in August
2021. Hugo’s population went from 13,332 in 2010 to 15,766 in 2020. This equates to a
population change of 2,434 and growth rate of 18.2%.
The City of Roseville researched the 2020 park dedication fees charged by select cities
and shared this information with staff (attachment 3). The Metropolitan Council
identified “Growth-leading Communities” based on population added and growth rate
between 2010 and 2020 (attachment 4). A comparison with cities with a similar growth
rate and a comparison with cities with a similar population are shown on Table 1 and 2
below. All of the cities on Table 1 and 2 have remaining developable land, which is
another important factor to consider.
City Growth Rate 2020 Residential
(Per Unit)
Apple Valley 14.8% $1,935 - Single Family, $3,509.69 - Townhouse, $3,342.50 - Multi
Shakopee 17.8% $5,340
Hugo 18.2% $2,400
Woodbury 21.2% $3,500
Blaine 22.7% $4,449
Table 1: Fee Comparison in Cities with Similar Growth Rates
City Population 2020 Residential
(Per Unit)
Little Canada 10,819 $3500 per unit - 1-8 units $1,950 per unit - 9+ units
Moundsview 13,249 $3,500
Hugo 15,766 $2,400
Forest Lake 20,611 $2,500
Lino Lakes 21,399 $3,160
Table 2: Fee Comparison in Cities with Similar Populations
- 3 -
Park Dedication Fee
November 15, 2021
4. RECENT PARK DEDICATIONS:
Since 2015, the City has approved $1,683,682 in park dedication fees and acceptance of
30 acres of parkland. In that time, the City has added Cove Park and a future passive
park near Oneka Place to the parks system. During that time, the City has also
constructed McCollar Park and Arcand Park and started improvements to Lions Park.
Year Fees Collected Land Dedicated
2015
2016
2017
2018
2019
2020
2021 (as of August)
Approved but not received
TOTAL
$252,900
$100,800
$271,368
$107,664
$88,176
$284,526
$265,458
$321,690
$1,683,682
Adelaide Landing 7.8 acres
Preserve on Sunset Lake .93 acres
Oneka Place 20.7 acres
Oneka Lake Reserve .45 acres
29.88 acres
The Parks Commission has seen a significant increase in the cost of constructing parks.
Arcand Park, which was recently constructed in partnership with the developer, cost
approximately $800,000 to construct. This included the grading, parking lot,
landscaping, playground equipment, two courts, and a picnic shelter. Purchasing land for
the park would have been an additional cost had it not been dedicated.
5. COMPREHENSIVE PLAN:
The 2040 Comprehensive Plan Guides the city on all development, land use, and more.
The Parks, Trails, and Open Space Plan specifically guides development of the city’s
parks system. The developable areas of Hugo are divided into neighborhood park service
areas to help locate new parks and ensure a level of service to residents. It is anticipated
that a 12 additional neighborhood parks would be needed to serve the projected 2040
population at a rate of 1 park per 5,000 residents. The other standard used is to locate
parks within 1/2 mile from residences which would necessitate up to 36 new
neighborhood parks.
The Land Use Chapter of the Comprehensive Plan estimates that Hugo’s population will
be 40,000 in 2040 with a full build out within the Metropolitan Urban Service Area. The
developable acres guided for residential development in Hugo total 4,211. With the
various allowable densities, the range of the number of units that could be constructed at
full build out of those acres is 12,610 to 31,863. At the current fee of $2,400; without
land dedication, the total park dedication fee collected for the full build out would range
from $30,264,000 to $76,471,200. Considering the wetlands/ undevelopable land in
Hugo as well as the trending densities would lead to the prediction that the actual
dedication collected would be at the lower end of this range.
- 4 -
Park Dedication Fee
November 15, 2021
The Comprehensive Plan includes three large-acre community parks that have yet to be
developed/improved: Irish Avenue Park, Clearwater Creek Preserve and the Bernin
property. An additional community park is identified in the northwest corner of Hugo
where land would need to be acquired in addition to development of a park. Park
dedication fees collected may also be used to purchase land for and construct community
parks.
In summary, to serve the projected 2040 population, 12-36 neighborhood parks and 4
community parks are guided to be constructed. Arcand Park can be used as an example
for a neighborhood park with a development cost of $800,000 and Lions Park for a
community park with a construction cost of $8 M. This could be used to estimate that
future park development, not including purchasing land, would cost $41.6 M to $60.8 M.
At the current park dedication rate, $30 M to $76.5 M would be collected in park
dedication to meet that need.
6. PARK DEDICATION HISTORY:
City Council minutes from 1985 through 1987 indicate that the park dedication fee was
$100 per unit at that time. In 1988, the park land dedication fee was $175 per single
family residential lot and $75 per dwelling unit over 2 (multi-family). In 1994, the fee
was increased to $500 per single family and $225 per multi-family unit. In 2002, $1,700
was charged per residential unit and $1,800 per acre of commercial and industrial. The
required land dedication went from 7% to 10% in 2003. In 2005, significant changes
were made to the policy with the help of the Park Dedication Fund Subcommittee and the
fee was set at $2,400 per residential unit and per acre of commercial.
In 2010, changes were made to the Park Dedication Policy, but not the fee. The policy
was changed to include a sliding scale of land to be dedicated based on density of a
development. This allows the overall dedication to be in balance with the increased need
for parks created by the additional residents. The requirement for commercial and
industrial dedication was removed. Staff did not find approvals where commercial and
industrial developments were charged park dedication while that requirement was in
effect between 2002 and 2010. An appeal process was also added to the policy, in
keeping with state statutes.
7. PARK DEDICATION POLICY REVIEW:
After their review in September 2021, the Parks Commission did not recommend changes
to the Park Dedication Ordinance and agreed that it continues to serve the City of Hugo
well and is in keeping with Minnesota Statute 462.358:
• Funds collected are used only for purchasing park land or construction of new
park amenities through the use of the Special Park Fund. These funds are not
used for maintenance or operation.
- 5 -
Park Dedication Fee
November 15, 2021
• The Parks Capital Improvement Plan and Parks, Trails, and Open Space Plan
guide how the Special Park Fund shall be used.
• The sliding scale of land and per unit fee allows park dedication to be charged
based on the fair market value of the unplatted land. Developments of a similar
land use and property value are charged park dedication similarly.
• There shall be a nexus between park dedication collected and the need generated
by the development
7. PARKS COMMISSION DISCUSSION:
At their meeting of October 20, 2021, The Parks Commission reviewed a comparison of
fees among cities with similar populations and cities with similar growth rates. They also
looked at the amount of park dedication (fee and land) that has been received with recent
developments. Lastly, they looked at the developable acres and park needs outlined in
the Comprehensive Plan.
The Parks Commission discussed that the fee should be increased by $1,000, effective in
2022. The following points were discussed that led to their recommendation:
• Developments should pay for the need for new parks they generate in the Hugo
parks system
• The fee has not changed since 2005
• Costs of park construction have increased
• Property values in Hugo have increased
• Costs of purchasing park land have increased
• Costs of residential construction have increased resulting in increased home prices
• An increase in park dedication would also be passed on to residents
• Residential growth continues at the increased home price
• The proposed increase would put Hugo’s fee in line with cities of a similar
population
• The proposed increase would put Hugo’s fee just below average compared to
cities of a similar growth rate
8. RECOMMENDATION:
The Parks Commission recommends that the City Council increase the park dedication
fee to $3,400 with the 2022 fee schedule. The new fee will not be retroactive and will not
apply to existing lots of record or to property that is subject to a development agreement
approved prior to January 1, 2022.
- 6 -
Park Dedication Fee
November 15, 2021
ATTACHMENTS:
1. Park Dedication Policy
2. Fee Schedule
3. 2020 Park Dedication Fees by City
4. Growth-leading Communities
5. Table 3-3 Land Use Density
6. Table 6-5 Parks Servicing Neighborhood Park Service Areas.
7. Neighborhood Park Service Areas
8. Park Dedication Log
9. Resolution 2021-70 Approving Findings of Fact for Increasing the Park Dedication
Fee
(a)
(b)
Sec. 90-324. - Park dedication.
General dedication standards. In order to develop a system of parks within the community to serve
the public's health and recreational needs, a percentage of the net buildable acreage based on the
density of all land subdivided for residential purposes shall be dedicated to the city as public
parkland. The city finds that the more dense a development is, the more demand for park land it
creates since lots can be smaller affording less private recreational space and more occupants per
acre. The following formula will be used to determine the dedication requirement where a land
dedication is required:
Density Percentage of Land to be Dedicated (of the buildable land)
0—3.99 units per acre 10 percent
4.00—5.99 units per acre 11 percent
6.00—7.99 units per acre 13 percent
8.00—9.99 units per acre 15 percent
10.00 < units per acre 17 percent
The land so dedicated shall be subject to approval by the city council in accordance with the city's
Comprehensive Plan for parks. At the city council's discretion, a parkland dedication fee may be accepted
or required instead of or connection with land dedication. The parkland dedication fee shall be set annually
by the city council and adopted as part of the city's fee schedule. The parkland dedication fee shall be
charged for each dwelling unit originated by the subdivision or development of any property in the city, not
including any dwelling unit that may be in existence at the time of the adoption of the ordinance from which
this article is derived, or which is subject to an approved development agreement with the city that includes
a parkland dedication provision.
Appeal process. The parkland dedication fee may be appealed to the city council before the city
council makes a decision on the final plat and shall be calculated as follows: The percentage of land
to be dedicated will be multiplied by the fair market value of the net buildable acreage.
The fair market value shall be determined by the city council, following their review of a current
appraisal submitted to the city at the developer's expense. The appraisal shall be made by appraisers who
are approved members of the SREA or MAI, or equivalent real estate appraisal societies.
If the city receives written notice of a dispute over the parkland dedication fee before approval of the
final plat, the developer shall pay the fee into an escrow account pending a decision of an appeal of the
fee. If an appeal is not filed within 60 days following approval of the final plat, or if the person aggrieved by
the fee does not prevail on the appeal, then the funds paid into escrow must be transferred to the city.
(Prior Code, § 1215-040.1; Ord. No. 2010-449, § 1, 11-15-2010)
Municode http://library.municode.com/print.aspx?h=&clientID=14356&HTMReque...
1 of 1 10/5/2012 2:23 PM
9/14/2017 Hugo, MN Code of Ordinances
https://library.municode.com/mn/hugo/codes/code_of_ordinances?nodeId=COOR_CH30FE 7/16
Commercial or residential
building
$120.00 $1,000.00
DEVELOPMENT FEES
Escrow for engineering
and legal
4%of cost of improvements
Letter of credit or cash
escrow
125%of cost of improvements
City engineering technician
inspections
$93.00 per hour
Parkland dedication:
Commercial and industrial Exempt
Residential $2,400.00 per unit
Sealcoating $4.00 per lineal foot
Snowplowing $0.500 per lineal foot
Stormwater trunk fee $0.07 per square foot of net
developable area
LOCAL GOVERNMENT UNIT (LGU) FEES
No-loss exemption
determination
$250.00
Delineation approval:
Less than 10 acres site $275.00
City 2019 Residential
(Per Unit)
2020 Residential
(Per Unit)Pupolation Growth Rate
Falcon Heights 8% 8% 5,369 0.9%
Richfield $0 $0 36,994 5.0%
Shoreview 4% 4% 26,921 7.5%
Golden Valley 6% 6% 22,552 10.7%
Fridley $1,500 $1,500 29,590 8.7%
St. Louis Park $1,500 $1,500 50,010 10.5%
Hugo $2,400 $2,400 15,766 18.2%
Forest Lake $2,500 20,611 12.2%
Burnsville $2,717 $2,717 64,317 6.7%
Inver Grove Hights $2,850 $2,850 35,791 5.6%
Oakdale $2,886 $2,886 28,303 3.3%
Lino Lakes $3,160 21,399 5.8%
Average $3,319 $3,329
Cottage Grove $3,400 $3,400 38,839 12.3%
Andover $3,415 $3,475 32,601 6.5%
Moundsview $3,500 $3,500 13,249 9.0%
Woodbury $3,500 $3,500 75,102 21.2%
Maplewood $3,540 $3,540 42,088 10.7%
Eagan $3,579 $3,722 68,855 7.2%
Roseville $4,000 $4,000 36,254 7.7%
Maple Grove $4,262 $4,177 70,253 14.1%
Champlin $4,370 $4,370 23,919 3.5%
Blaine $4,320 $4,449 70,222 22.7%
Brooklyn Park $4,600 $4,600 86,478 14.1%
Shakopee $5,340 $5,340 43,698 17.8%
Bloomington $5,700 $5,700 89,987 8.5%
Eden Prairie $6,500 $6,500 64,198 5.6%
Plymouth $8,000 $8,000 81,026 14.8%
Brooklyn Center $0 / Acre $0 / Acre 33,782 12.2%
White Bear Lake
$1,200 single family $1,000 for
townhomes/condos/duplex $750
per 1 bed unit + $115/bedroom
24,883 4.5%
Apple Valley $1,935 - Single Family, $3,509.69 -
Townhouse, $3,342.50 - Multi
$1,935 - Single Family, $3,509.69 -
Townhouse, $3,342.50 - Multi 56,374 14.8%
Little Canada $3,500
$3500 per unit - 1-8 units
$1,950 per unit - 9+ units 10,819 10.7%
Chanhassen
$5,800 - Single Family,
$5,000 - Duplex,
$3,800 - Multi
$5,800 - Single Family,
$5,000 - Duplex,
$3,800 - Multi
25,947 13.0%
Lakeville
Low Density: $4,294,
Medium Density: $2,922,
High Density: $2,240
Low Density: $4,509,
Medium Density: $3,068,
High Density: $2,352
69,490 24.2%
* Growth-Leading Communities in the Twin Cities Region
Source: City of Roseville, September 2021
Source: https://metrocouncil.org/Data-and-Maps/Research-and-Data/Annual-Population-Estimates.aspx
10/08/2021
145PARKS , TRAILS AND OPEN SPACE2040 COMPREHENSIVE PLAN UPDATE
Table 6-5 Parks Servicing Neighborhood Service Areas
Neighborhood Parks Service Areas
Total
Population of
Neighborhood
(U.S. Census Bureau,
2016)
Total Acres of
Park Land in Each
Neighborhood
Parks
Provided
Parks Needed to
Serve Existing
Population
1 park / 5,000
people
Parks Needed
to Serve 2040
Population
1 park / 5,000
people
Minimum Number Parks
Needed to Serve 2040
Population and Service
Area
1 park per ½ mile
Additional Parks
Needed to Serve
2040 Population?
NP-1 150 0 0 0 1 1-3 Yes
NP-2 17 0 0 0 1 3-4 Yes
NP-3 153 0 0 0 1 2-3 Yes
NP-4
Lions Park*
Frog Hollow Park
Heritage Ponds Park
4,215 46.7 3 1 1.2 1-3 No
NP-5
Arbre Park
Aspire Park
Val Jean Park
Victor Square
Clearwater Creek Preserve*
McCollar Park
Cove Park
1,840 115.27 7 0 1 1-3 No
NP-6 Tower Park
Oak Shore Park 1,329 11.2 2 0 1 1-3 No
NP-7 Beaver Ponds Park 990 15 1 0 1 1-3 Maybe
NP-8 1,508 0 0 0 1 1-3 Yes
NP-9 Diamond Point Park 1,222 12.6 1 0 1 1-3 No
NP-10 Oneka Lake Park 1,685 10.3 1 0 1 1-3 Yes
NP-11 102 0 0 0 1 1-3 Yes
NP-12 163 0 0 0 1 1-3 Yes
Eastern Hugo
Rice Lake Park*
Hanifl Fields Athletic Park*
Irish Avenue Park*
3,171 195 3 0 Not Urban Not Urban Not Urban
*Indicates Community Park. All others are Neighborhood Parks
NP-5
NP-12
NP-11
NP-10
NP-9
NP-8
NP-7
NP-6
NP-1
NP-4
NP-2
NP-3
!22
!23
!24
!25
!26
!27
!28
!1
!16
!2
!3
!4
!5
!6
!7
!8
!9
!10
!11
!12
!13
!14
!15
!17!18
!19
!20
!21
Horseshoe
Lake
Oneka Lake
Barker
Lake
RiceLake
Egg
Lake
Plaisted Lake
NorthSchoolSection Lake
South
School
Section Lake
Sunset Lake
Long Lake
Round
Lake
Bald
Eagle
Lake
80TH ST E
122nd St NLYNCH RD NINTERSTATE 35EHardwood Cr
e
e
k
Hardwood CreekClearwater Creek120th
159 t h
Prairie
149thFrenchman
Forest141stElmcrest 170th
180th
122nd
157th
F oxhillHeritage
136thFanning
135th
150th
V a ljean FairoaksFerraraOneka LakeFrench
EuropaGoodviewTrailFalcon1 4 8th12
6
th Fondant138thFinley
124th
E lmFinaleFitzgeraldGoodviewRosemary
158 t h165th
F
o
untainFreelandGlenbrookFenwayEve rg re e n
130th
140th
EthanJulyGreystoneGenevaGallivanEmerald FrancescaFenway B o u le v a rd Homestead147th
H adley146th
125th
Eur o paTrailF
r
e
edom137th
Isleton132nd 136thStreetKeller119th
121st
155th
129th Ker
ry
IlliesInwood175th
177th
152ndHarrow
JodyJeffreyFarnhamJaneroEvertonOnekaEmpress
Garden Education
Jardi
n VictorHugo145thV ictor
C osette
E n fieldGreeneIngersollEgg
L
a
k
e KeystoneHenna143rd
Heat
her151st
IrishFlay
HiloFi
o
n
a
Upper H eatherHydeFabl e HillNeighborhood Park Service
Area
Community Park Search Area
City Park
DNR Wildlife Management
Area (WMA)
Undeveloped City Property
City Facility
School
Municipal Boundary
2040 MUSA Boundary
Parcel
Street
3/4/2019
0 0.5 10.25
Miles
Neighborhood Park
Service Area Map
NORTH
1. Paul Hugo Farms WMA 15. Rice Lake Park
2. Lions Park 16. Oneka Lake Boat Launch
3. Beaver Ponds Park 17. Irish Avenue Park
4. Tower Park 18. Cove Park
5. Frog Hollow Park 19. Aspire Park
6. Victor Square Park 20. Oneka Lake Park
7. Arbre Park 21. Bald Eagle Lake Access
8. Clearwater Creek Preserve 22. Bernin Property
9. Heritage Ponds Park 23. Sunset Lake Access South
10. Val Jean Park 24. Sunset Lake Access North
11. McCollar Park 25. Goodview Property
12. Diamond Point Park 26. Plaisted Property
13. Oak Shore Park 27. Property North of St. John's Cemetary
14. Hanifl Fields Athletic Park 28. 1920 School House Site
Map 6-5
Park Dedication Fees
City of Hugo
Updated October 8, 2021
PROJECT City Council Approval Notes
James Leroux Lot Split NA NA $4,800 2013
7131 132nd Street NA NA $2,400 2013
Fable Hills 3rd 12,000.00$ March 9, 2011 PUD, Prelim Plat: May 16, 2011
Final Plat: June 20, 2011 $12,000 2013 Pluss Outlot A & grading improvements for 5 lots
Prairie Village $154, 524.00 June 9, 2010 Prelim Plat, Rezone: 6/21/2011
.67 acres land (N. of Oneka Elem. & given to WBLAS) for
79 lots and $1,956 per lot
Prairie Village 1st RESOs 1st & 2nd Add: 8/16/2010 $11,736 2010? 6 lots
Prairie Village 2nd $21, 916 2012 11 lots
Prairie Village 3rd Final Plat: July 14, 2014 $62,592 2014 32 lots
Priaire Village 4th 6/15/2015 $48,900 2015 25 lots
FUTURE $9,780 TBD 5
Fox Meadows $136,800 February 26, 2014 Prelim Plat: March 3, 2014 57 lots to pay $2,400 per lot= 136,800
Fox Meadows Fist Addition $81,600 2015? 34 lots
Fox Meadows Second Addition 2-Feb-15 $55,200 2015 23 lots
Fable Hills 4th May 13, 2015 63 lots: 26 lots of phase 1= park, future phases pay
$2,400 per unit
Phase 1 Land 7/7/2015 26 lots Outlot A (McCollar Park Improvements)
Phase 2- 5th Addition $50,400 2017 11 lots
Fable Hills 6th $38,400 2019 16 lots
FUTURE $28,800 TBD 12 lots
Lavalle Fields December 11, 2013 Prelim & PUD Dec 11, 2013 Outlot A (2.11 acres) plus 23% cash in lieu
First Addition (Keystone Place) Final Plat & DA: July 14, 13 Land 2014 2.11 Acres
Hugo Garden Apartments May 20, 2020 $87,414 2020 23% of the fee per unit
Rooney Subdivision $2,400 2014
Brigg Backer Subdivision $2,400 2016
Sathre Subdivision $2,400 2017
Verdick Subdivision $2,400 2017
Clearwater Cove August 12, 2015 89 lots to pay $2,400 per lot (Park dedicated w/o credit)
1st $67,200 2015 28 lots
2nd $64,800 2016 27 lots
3rd $33,600 2016 14 lots
4th $48,000 2017 20 lots
Adelaide Landing March 12, 2017 10/2/2017 7.8 acres park land plus $1,128 per unit for 324 total lots
1st Addition $91,368 2017 81 lots
2nd Addition $78,960 2018 70 lots
3rd Addition $24,816 2019 22 lots
4th Addition $22,560 2019 20 lots
5th Addition $89,112 2020 79 lots
6th Addition $51,888 2021 52 lots
Good Live Senior Living (Formerly DigniCare) October 4, 2015 76,800.00$ 2017 32 unites at $2,400 per unit
Oneka Place June 16, 2018 2019 Outlot J (20.7 acres)
The Preserve on Sunset Lake October 17, 2018 2018 Outlot B (.93 acres) plus 92% of the fee $2,208 per unit
$28,704 2018 13 lots
Moxness Subdivision $2,400 2019
Rosemary Apartments March 20, 2019 Frenchman Place 4th Fee x 45 units
$108,000 2020 45 lots
Rice Lake Reserve November 20, 2019 216,000.00$ Fee x 90 units
$100,770 2021 42 minus $30
FUTURE $115,230 TBD 48 +$30
Hugo Meadows/ The Meadows at Hugo February 17, 2021 $208,000 Fee x 87 units
Phase 1 $112,800 2021 47
FUTURE PHASE 2 $96,000 TBD 40
Oneka Lake Reserve/ Dupree April 21,2021 .45 acres + 48% of the Fee x 40 lots
FUTURE $46,080 TBD TBD
Oneka Commons
FUTURE
Acres of Bald Eagle/ Drengson Property 17-Feb-21 7 units x $2,400
FUTURE $16,800 TBD 7 units
Parks Commission Approval Received
Jan 15, 2020. NOT APPROVED
RESOLUTION 2021-70
APPROVING FINDINGS OF FACT
FOR INCREASING THE PARK DEDICATION FEE
WHEREAS, the City of Hugo desires to develop a system of parks within the community
to serve the public’s health and recreation needs, and;
WHEREAS, the City of Hugo has adopted a Parks, Trails and Open Space Plan that
identifies reasonable needs for parks and recreational facilities based on the demand
placed on the park system by the projected population increase associated with new
residential development in the community, and;
WHEREAS, the Parks, Recreation, and Open Space Commission reviewed the Park
Dedication Fee at their meeting of October 21, 2021 and recommended it be increased to
$3,400 per residential unit.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, that it should and hereby does support the
increase in the park dedication fee, based on the following findings:
1. Funds collected through park dedication are used only for the acquisition and
development of parks and recreation facilities, or other allowable park system
improvements and placed in the Special Park Fund.
2. The Parks Capital Improvement Plan and Parks, Trails, and Open Space Plan
direct how the Special Park Fund shall be used.
3. Sec. 90-324 PARK DEDICATION authorizes a sliding scale of land to be
dedicated based on density and the use of per unit fee allows park dedication to be
charged based on the fair market value of the unplatted land.
4. The cost of park construction and purchasing park land has increased.
5. Property values in Hugo have increased.
6. There is a nexus between the increased park dedication fee to be collected and the
increased demand on the Hugo parks system created by residential development.
ADOPTED by the City Council this 15th day of November 2021.
_______________________________
Tom Weidt, Mayor
ATTEST:
__________________________________
Michele Lindau, City Clerk
111/10/2021 1:47 PMScheduled/posted meetings in greenSu Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30November 2021Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31December 2021November 2021Oct 31Nov 1234567:00pm City CouncilElection Day (United States)78910111213Veteran's Day (United States)141516171819207:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm6:30pm BOZA7:00pm Planning Comm21222324252627Thanksgiving Day (United States)Day After Thanksgiving Day (United States)282930Dec 1234SUNDAY MONDAY TUESDAYWEDNESDAY THURSDAY FRIDAY SATURDAY
211/10/2021 1:47 PMScheduled/posted meetings in greenSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31December 2021Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31January 2022December 2021Nov 282930Dec 12345678910117:00pm City Council5:30pm Holiday Party (Legion) - Michele Lindau121314151617187:00pm Parks Comm7:00pm Planning Comm192021222324257:00pm City Council5:30pm EDA6:30pm Hist CommChristmas Eve (United States)Christmas Day (United States)262728293031Jan 1, 22New Year's Eve (United States)SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
The following items were distributed at
the Council meeting.
2021-2022 Snownnobile Route