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HomeMy WebLinkAbout2021.09.20 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the August 3, 2021, National Night Out Klein made motion, Petryk seconded, to approve the minutes for National Night Out held on August 2, 2021, as presented. All Ayes. Motion carried. Approval of Minutes for the August 28, 2021, Kevin Colvard Retirement Celebration Klein made motion, Strub seconded, to approve the minutes for the Retirement Celebration for Kevin Colvard held on August 28, 2021, as presented. All Ayes. Motion carried. Approval of Minutes for the September 7, 2021, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held on September 7, 2021, as presented. All Ayes. Motion carried. Approval of Minutes for the September 14, 2021, HBA Breakfast Miron made motion, Strub seconded, to approve the minutes for the Hugo Business Association Business Breakfast held on September 14, 2021, as presented All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, SEPTEMBER 20, 2021 – 7 P.M. Hugo City Council Meeting Minutes for September 20, 2021 Page 2 of 5 Recognition of Hugo Firefighter Brian Esch as Good Samaritan Wyoming, MN, resident Dan Witte requested to be on the agenda to present Hugo Firefighter Brian Esch with a plaque that had the Firefighters prayer inscribed on it. Witte talked about how he was stranded on the side of the road and Hugo Firefighter Brian Esch stopped to assist him. He praised the leadership of the City Council and Fire Department. Approval of Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for City Clerk Michele Lindau 3. Approve Annual Performance Review for Public Works Worker Paul Christianson 4. Approve Annual Performance Review for Amber Lozier as Finance and Public Works Administrative Assistant 5. Approve Resolution Approving Preliminary Tax Levy for 2022 6. Approve the Donation to the Hugo Fire Department from the Hugo American Legion 7. Approve Encroachment Agreement for Fence at 6175 135th Street North 8. Approve Payment Voucher No. 2 for the 2021 Downtown Improvement/Lions Park Project 9. Approve Reduction in Cash Escrow for Hugo Gardens 10. Approve Short Term Rental Ordinance 11. Approve Adequate Public Facilities Ordinance 12. Approve Authorization for Parks Commission to Evaluate the Park Dedication Fee All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the new City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved annual performance review for City Clerk Michele Lindau. Hugo City Council Meeting Minutes for September 20, 2021 Page 3 of 5 Approve Annual Performance Review for Public Works Worker Paul Christianson Paul Christianson was hired as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Approve Annual Performance Review for Finance and Public Works Administrative Assistant Amber Lozier Amber Lozier was hired as the Finance and Public Works Administrative Assistant on October 8, 2018. Amber Lozier had worked for the City as a temporary scanning technician since February, 2015. Adoption of the Consent Agenda approved the Annual Performance Review for Amber Lozier. Approve Resolution Approving Preliminary Tax Levy for 2022 At its August 19, 2021, Midyear Budget Workshop, the City Council listened to a presentation from Interim Finance Director Anna Wobse highlighting revenues and expenditures to-date as well as projections for the 2022 fiscal year. It was the consensus of the Council that the 2022 preliminary tax levy provide for no increase in the urban tax rate. The total proposed 2022 property tax levy of $9,590,175 would keep the urban tax rate at 39.294% of tax capacity. Staff believed this levy was sufficient to fund the operating and capital budgets in 2022 and meet the objectives of the City Council. Adoption of the Consent Agenda approved RESOLUTION 2021- 62 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2022. Approve the Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion donated $2,000 to the Hugo Fire Department for equipment and training. Donations to the Fire Department must be approved by the City Council. Adoption of the Consent Agenda approved the $2,000 donation from the Hugo Legion to the Fire Department. Approve Encroachment Agreement for Fence at 6175 135th Street North Mayleigh and Otho Farrow had requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 6175 135th Street North. Adoption of the Consent Agenda approved REOLUTION 2021-63 APPROVING AN ENCROACHMENT AGREEMENT FOR MAYLEIGH AND OTHO FARROW TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 6175 135TH STREET NORTH. Approve Payment Voucher No. 2 for the 2021 Downtown Improvement/Lions Park Project Peterson Companies, Inc. had submitted Pay Voucher No. 2 in the amount of $581,383.57 for work certified through August 31, 2021, on the 2021 Downtown Improvement/Lions Park Project. Storm sewer work along 147th Street and Flay Avenue was completed and concrete curb and gutter had been installed along portions of 147th Street and Flay Avenue. Adoption of Hugo City Council Meeting Minutes for September 20, 2021 Page 4 of 5 the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $581,383.57.   Approve Reduction in Cash Escrow for Hugo Gardens The Hugo Gardens Project had grading and utility work completed to date, and the Hugo Garden Apartments, LLC., had requested a reduction in the cash escrow. The current amount of cash escrow for the Hugo Gardens Project was in the amount of $1,379,797.75. Staff had inspected the work completed to date and recommended approval. Adoption of the Consent Agenda approved the reduction in cash escrow to $1,338,696.47 based on the value of work remaining to be completed. Approve Short Term Rental Ordinance Staff had received complaints on a short term rental facility that was advertised on the website Vacation Rentals by Owner (VRBO). Staff had recommended to the City Council that an ordinance be created to clarify whether short term rentals were allowed in the City. The City Council, after the ordinance review committee met, had directed staff to draft an ordinance prohibiting short term rentals in the City. At its September 9, 2021, meeting, the Planning Commission held a public hearing on the ordinance prohibiting short term rentals, and no one spoke. The Planning Commission unanimously recommended approval of the ordinance prohibiting short term rentals in the City. Adoption of the Consent Agenda approved ORDINANCE 2021-507 AN ORDINANCE AMENDING CHAPTER 90, ARTICLE I IN GENERAL, SECTION 90-1 DEFINITIONS AND AMENDING CHAPTER 90, ARTICLE VI REQUIREMENTS FOR SPECIFIC USES AND PERFORMANCE STANDARDS, DIVISION I GENERALLY, TO ADD SECTION 90-264 SHORT TERM RENTALS – PROHIBITED. Approve Adequate Public Facilities Ordinance At its August 16, 2021, meeting, the City Council authorized staff to revise several ordinances because of inconsistencies and clarifications. One of them was the Adequate Public Facilities ordinance. The Adequate Public Facilities ordinance outlined the public improvement requirements for developments such as road construction, sewer and water, and stormwater management. Staff identified that the ordinance needed minor revisions to clarify what development applications it applied to such as subdivisions and property line adjustment. At its September 9, 2021, meeting, the Planning Commission held a public hearing and considered the ordinance. There was no one that spoke during the public hearing and Planning Commission unanimously recommended to the City Council. Adoption of the Consent Agenda approved ORDINANCE 2021-508 AN ORDINANCE REPLACING CHAPTER 90, ARTICLE VII, LAND DIVISION AND PLATTING, SECTION 90-329 ADEQUATE PUBLIC FACILITIES. Approve Authorization for Parks Commission to Evaluate the Park Dedication Fee At their meeting of September 15, 2021, the Parks, Recreation and Open Space Commission reviewed the Park Dedication Policy and did not recommended any changes to the policy. The policy continued to be useful and was in keeping with Minnesota State Statute 462.358. The park dedication fee was evaluated in 2010 and 2015 and had remained $2,400 per residential unit. Per state statute, the fee must be based on the fair market value of the property being Hugo City Council Meeting Minutes for September 20, 2021 Page 5 of 5 developed and have a nexus to the demand for parks created. The Parks Commission had requested Council authorization to evaluate the park dedication fee. Adoption of the Consent Agenda approved the request for the Parks Commission to evaluate the park dedication fee. Receive Bids and Award Contract for 121st St. and Acres of Bald Eagle Improvement Project Bids were received for the 121st Street and Acres of Bald Eagle Improvement project on Wednesday, August 19, 2021, and were opened and read aloud. City Engineer Mark Erichson explained the project included streets, utilities, and site grading. Eight bids were received and checked for mathematical accuracy. The low bid was submitted by A-1 Excavating, Inc. from Bloomer, Wisconsin in the amount of $1,005,924. This was less than the engineer’s estimate of $1,073,526. The Acres of Bald Eagle developer’s share was $900,098. Per the development agreement, the City had received this amount. The balance of the project cost would be assessed. The assessment results were in line with what was presented in the feasibility study. While the City would manage this project, the City was not a participant in the cost. Strub made motion, Petryk seconded, to approve the award of bid to A-1 Excavating, Inc., in the amount of $1,005,924. All Ayes. Motion carried. Citywide Cleanup Day on Saturday, October 2, 2021 City Administrator Bryan Bear reminded Council the City would hold their annual Fall Citywide Cleanup Day on Saturday, October 2, 2021, from 8 a.m. - noon at the Hugo Public Works Building. Hugo Fire Department Open House on Saturday, October 2, 2021 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Hugo Fire Department Open House on Saturday, October 2, 2021, from 11 a.m. – 3 p.m. Adjournment Miron made motion, Klein seconded, to adjourn at 7:22 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk