HomeMy WebLinkAbout2021.10.04 CC Minutes
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approval of Minutes for the September 20, 2021, City Council Meeting
Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held
on September 20, 2021, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Hugo Yellow Ribbon Update
Hugo Yellow Ribbon Chair Chuck Haas provided an update on Yellow Ribbon Network
activities held recently. He thanked the Council for their leadership and support in keeping the
YRN active. He shared photos of many YRN events such as Hamburger Night, Soldiers at
Kabul international airport, Tough Mudder volunteers who helped park cars, and General John
Trost and Haas on Minnesota Military Radio where Trost referred to Hugo YRN as the “gold
standard”. The Hall Foundation had donated $20,000 to the YRN, and there were pictures of
the YRN serving food at a summer picnic and at the Stillwater Armory. United Heroes League
sent baseball and soccer equipment and jerseys to some soldiers. The YRN helped a family
move, and McGough Construction had provided trucks. A Military Youth Hunt was held at
Wild Wings Oneka where 39 kids attended, and there were two more hunts scheduled for this
month. The YRN raised money working for the University of Minnesota at their concession
stand during games.
Approval of Consent Agenda
Klein made motion, Weidt seconded, to approve the following Consent Agenda:
1. Approval of Claims
2. Approve Annual Performance Review for Public Works Worker Adam Greeder
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, OCTOBER 4, 2021 – 7 P.M.
Hugo City Council Meeting Minutes for October 4, 2021
Page 2 of 5
3. Approve Proclamation Proclaiming October as Toastmasters Month
4. Approve Pay Request No. 12 to Ebert Construction for New Public Works Facility
5. Approve Pay Request No. 4 to Ebert Construction for Public Works Salt and Material
Storage Building
6. Approve Resolutions for Lakeview Dental Site Plan and Variance
7. Approve Interim Use Permit for Farmhand Living Quarters at 15250 Homestead Ave N.
8. Approve Conditional Use Permit for a Shared Driveway for Properties Located South of
140th Street N. and West of Keystone Avenue N.
Ayes: Klein, Petryk, Strub, Weidt.
Abstained: Miron.
Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Public Works Worker Adam Greeder
In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal
maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam
became part of the department as a full-time employee as an apprentice for the Public Works
Maintenance Worker. Adoption of the Consent Agenda approved the annual performance
review for Public Works Worker Adam Greeder.
Approve Proclamation Proclaiming October as Toastmasters Month
The City of Hugo had been contacted by a member of a Toastmasters group in White Bear Lake
requesting the City of Hugo proclaim the month of October as Toastmasters month. Adoption
of the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month.
Approve Pay Request No. 12 to Ebert Construction for Public Works Facility Project
Ebert Construction had submitted Pay Request No. 12 for payment for work done on the City of
Hugo Public Works Facility project in the amount of $574,378.02. The quantities completed to
date had been reviewed and agreed upon by the architect, contractor and City staff. The amount
indicated reflected the work certified through September, 2021, with a 5% retainage applied.
Total retainage being held for the project to date was $306,391.43. Adoption of the Consent
Agenda approved Pay Request No. 12 in the amount of $574,378.02 to Ebert Construction.
Approve Pay Request No. 4 to Ebert Construction for Public Works Salt and Material
Storage Building
Ebert Construction had submitted Pay Request No. 4 for payment for work done on the City of
Hugo Public Works Salt and Materials Storage project in the amount of $42,897.34. The
Hugo City Council Meeting Minutes for October 4, 2021
Page 3 of 5
quantities completed to date had been reviewed and agreed upon by the architect, contractor and
City staff. The amount indicated reflected the work certified through September, 2021, with a
5% retainage applied. Total retainage being held for the project to date was $25,616.03.
Adoption of the Consent Agenda approved Pay Request No. 4 in the amount of $42,897.34 to
Ebert Construction.
Approve Resolutions for Lakeview Dental Site Plan and Variance
At its September 23, 2021 meeting, the Hugo Planning Commission held a public hearing and
considered the request for Lakeview Family Dentistry located at 14475 Forest Boulevard North.
Lakeview Family Dentistry had requested site plan approval for an approximately 4,400 square
foot addition to the existing building on site. A variance was requested from the maximum
imperious surface coverage to allow an impervious surface coverage of 50.6%, where a
maximum of 25% was required. A variance was also requested to allow the proposed addition
to be setback 61.4 feet from the OHW level of Egg Lake, where 100 feet was required by City
ordinance. There was no one who spoke at the public hearing. The Planning Commission
agreed that the applications met the requirements necessary for approval and unanimously
recommended approval of the site plan and variance requests to the City Council. Adoption of
the Consent Agenda approved RESOLUTION 2021-64 APPROVING A SITE PLAN FOR
LAKEVIEW FAMILY DENTISTRY FOR SITE PLAN APPROVAL FOR PROPERTY
LOCATED AT 14475 FOREST BOULEVARD NORTH and RESOLUTION 2021-65
APPROVING A VARIANCE FROM THE MAXIMUM IMPERVIOUS SURFACE
COVERAGE FOR PROPERTY LOCATED AT 14475 FOREST BOULEVARD NORTH, and
RESOLUTION 2021-66 APPROVING A VARIANCE FROM THE ORDINARY HIGH
WATER LEVEL BUILDING SETBACK REQUIREMENT FOR PROPERTY LOCATED AT
14475 FOREST BOULEVARD NORTH.
Approve Interim Use Permit for Farmhand Living Quarters at 15250 Homestead Ave N.
Fran and Mary Ann Miron, 15250 Homestead Avenue North, had requested approval of an
Interim Use Permit (IUP) for a farmhand living quarters to be allowed on their property. On
properties 20 acres or more in size located in the future urban service, rural residential,
agricultural, and long term agricultural districts, a second dwelling was allowed for living
quarters for a farmhand. The property was approximately 38 acres in size and used for a dairy
farm operation. At its September 23, 2021, meeting, the Planning Commission held a public
hearing and considered the request. The Planning Commission unanimously recommended
approval of the IUP for farmhand living quarters to the City Council. Adoption of the Consent
Agenda approved RESOLUTION 2021-67 APPROVING AN INTERIM USE PERMIT TO
ALLOW FARMHAND LIVING QUARTERS ON PROPERTY LOCATED AT 15250
HOMESTEAD AVENUE NORTH.
Approve Conditional Use Permit for a Shared Driveway for Properties Located South of
140th Street N. and West of Keystone Avenue N.
David Lutz and James and Sharon Lutz have requested approval of a Conditional Use Permit
(CUP) for a shared driveway between two parcels. The driveway has been in place for several
years and the applicant is requesting formal approval with the CUP. At its September 23, 2021,
Hugo City Council Meeting Minutes for October 4, 2021
Page 4 of 5
meeting the Planning Commission held a public hearing and considered the request. The
Planning Commission agreed the application met the requirements necessary to approve the
CUP. The Planning Commission unanimously recommended approval of the CUP for the
shared driveway to the City Council. Adoption of the Consent Agenda approved
RESOLUTION 2021-68 APPROVING A CONDITIONAL USE PERMIT TO ALLOW A
SHARED DRIVEWAY FOR THE PROPERTIES GENERALLY LOCATED SOUTH OF
140TH STREET NORTH AND WEST OF KEYSTONE AVENUE NORTH.
Downtown Improvement Project Assessment Hearing
On June 21, 2021, the City Council awarded the contract for the 2021 Downtown Improvement
Project to Peterson Companies Inc. At the September 6, 2021, regular Council meeting, the
Council adopted a resolution declaring costs to be assessed for the 2021 Downtown
Improvement Project and scheduled the assessment hearing on the proposed assessments for
October 4, 2021. The Notice of Assessment Hearing had been published in the official
newspaper and mailed to the owners of each parcel described in the assessment roll at least two
weeks prior to the hearing.
City Engineer Mark Erichson provided background on the project process and details on the
improvements. He showed before and after pictures of the roadway construction and provided
information on the project cost and financing. The total cost was $3,240,800, and the amount to
be assessed was $259,639.75, which was approximately 8% of the total project cost. The
remaining $2,981,160.25 would be paid with Capital Improvement Funds and State Aid
funding. He explained the City’s assessment policy would charge $5,200 per unit on single
family parcel, and commercial property would be based on benefit appraisal. He explained the
assessments would be spread over a ten-year period at 4%, and he provided information on
ways to pay in advance of being assessed and on the senior deferral process. He explained the
next steps were to open the public hearing to take all comments and approve the resolution
adopting assessments for the 2021 Downtown Improvement Project in accordance with the
requirement of state statutes Chapter 429 for assessments to benefitting properties
Mayor Weidt opened the public hearing.
Erichson referenced two letters for the record.
One letter was received from Spencer Goodman and Megan Kelly, 5490 145th Street North.
They moved into their home on August 1, 2021, and said they had no knowledge of the road
work, so they felt it was not their responsibility to incur the costs. Erichson stated this was a
matter between the buyer and the seller, as this information should have been disclosed by the
seller.
Another letter was from Tyler and Rebecca Kent, 14816 Flay Avenue North, who were aware of
the process but recently sold their house and were disputing the buyer should pay the
assessment. Erichson stated this was between the buyer and seller and should have been
discussed between them.
There were no other comments, and the Mayor closed the public hearing.
Hugo City Council Meeting Minutes for October 4, 2021
Page 5 of 5
Klein made motion, Miron seconded, to approve RESOLUTION 2021-69 ADOPTING
ASSESSMENTS FOR THE 2021 DOWNTOWN IMPROVEMENT PROJECT.
All Ayes. Motion carried.
Citywide Bus Tour Saturday, October 9, 2021
City Administrator Bryan Bear reminded Council the Citywide Bus Tour was scheduled for
Saturday, October 9, 2021, beginning with a quick tour of the Hugo Fire Hall between 9:30-
9:45 a.m. Boarding of the bus will take place at 9:45 a.m. for a 10 a.m. departure.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 7:38 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk