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HomeMy WebLinkAbout2021.11.01 CC MinutesMinutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, NOVEMBER 1, 2021 – 7 P.M. Call to Order Acting Mayor Petryk called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub COUNCIL ABSENT: Weidt OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, Community Development Assistant Emily Weber, City Clerk Michele Lindau Approval of Minutes for the October 18, 2021 Council Meeting Miron made motion, Klein seconded, to approve the minutes for the Council meeting held on October 18, 2021, as presented. All Ayes. Motion carried. Approval of Agenda Petryk made motion, Klein seconded, to approve the agenda as amended by adding a visitor presentation by John Waller to talk about the Rice Creek Watershed District taxes. All Ayes. Motion carried. Approval of Consent Agenda Klein made motion, Miron seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Public Works Worker Kraig Pettee 3. Approve Donation to the Hugo Fire Department from the Hugo American Legion 4. Approve Vacancies on the Historical Commission 5. Approve Resignation of Bob Bieniek as Hugo Fire Department Safety Captain 6. Approve Brian Esch and Ryan Nadeau as Engineers on the Hugo Fire Department 7. Approve Pay Request No. 3 for the 2021 Downtown Improvement/Lions Park Project 8. Approve Pay Request No.5 to Ebert Construction for Public Works Salt and Materials Storage Project 9. Approve Pay Request No. 13 to Ebert Construction for the Public Works Facility Project 10. Approve Reduction in Cash Escrow for Hugo Gardens 11. Approve Reduction in the Letter of Credit for Oneka Place 5th 12. Approve Release of the Letter of Credit and Escrow for Pratt Homes Fable Hills 1st-3rd Additions All Ayes. Motion carried. Hugo City Council Meeting Minutes for November 1, 2021 Page 2 of 5 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Kraig Pettee Kraig Pettee was hired as a Public Works Worker starting November 12, 2018. Kraig had worked the three previous summers as a seasonal worker. Adoption of the Consent Agenda approved the annual performance review of Public Works Worker Kraig Pettee. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion wanted to donate $1,000 from gambling proceeds to the Hugo Fire Department for training and equipment. Donations to the Fire Department needed to be approved by Council. Adoption of the Consent Agenda approved the donation of $1,000 from the American Legion to the Fire Department. Approve Vacancies on the Historical Commission There were currently two vacancies on the Historical Commission. Longtime Commission member Trina Oswald passed away on October 12, 2021. She was appointed to the Commission on October 2, 2006, and had been a very active member. On February 1, 2021, Council approved the appointment of Jason Arcand to the Historical Commission. Jason recently resigned due to lack of time. Adoption of the Consent Agenda approved the vacancies on the Historical Commission and advertisement for replacements. Approve Resignation of Bob Bieniek as Hugo Fire Department Safety Captain Hugo Fire Department Safety Captain Bob Bieniek informed Fire Chief Jim Compton he wished to resign as the Safety Captain and remain a regular fire fighter. Adoption of the Consent Agenda approved the resignation as Safety Captain effective December 1, 2021. Approve Brian Esch and Ryan Nadeau as Engineers on the Hugo Fire Department On October 26, 2021, the Fire Department interviewed three firefighters for the open engineer positions that were vacated by Ron Gray and Roly Guareschi, and they selected Brian Esch and Ryan Nadeau to fill the open positions. Adoption of the Consent Agenda approved the appointment of Esch and Nadeau as engineers on the Fire Department effective November 1, 2021. Approve Pay Request No. 3 for the 2021 Downtown Improvement/Lions Park Project Peterson Companies, Inc. had submitted Pay Request No. 3 in the amount of $964,896.62 for work certified through September 30, 2021, on the 2021 Downtown Improvement/Lions Park Project. Concrete curb and gutter and paving in Phase 1 and concrete curb and gutter in Phase 2 of the street portion of the project had been completed. Work was ongoing within Lions Park including finishing both parking lots, playground work and lighting installation. Adoption of the Hugo City Council Meeting Minutes for November 1, 2021 Page 3 of 5 Consent Agenda approved Pay Request No. 3 to Peterson Companies, Inc. in the amount of $964,896.62. Approve Pay Request No. 5 to Ebert Construction for Public Works Salt and Materials Storage Project Ebert Construction had submitted Pay Request No. 5 for payment for the City of Hugo Public Works Salt and Materials Storage project in the amount of $57,963.68. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through October, 2021, with a 5% retainage applied. Total retainage being held for the project to date was $28,666.75. Adoption of the Consent Agenda approved Pay Request No. 5 in the amount of $57,963.68 to Ebert Construction. Approve Pay Request No. 13 to Ebert Construction for the Public Works Facility Project Ebert Construction had submitted Pay Request No. 13 for payment for the City of Hugo Public Works Facility Project in the amount of $1,232,216.33. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through October, 2021, with a 5% retainage applied. Total retainage being held for the project to date was $371,244.94. Adoption of the Consent Agenda approved Pay Request No. 13 in the amount of $1,232,216.33 to Ebert Construction. Approve Reduction in Cash Escrow for Hugo Gardens The Hugo Gardens Project had grading and utility work completed to date, and the Hugo Garden Apartments, LLC. had requested a reduction in the Cash Escrow. The current amount of cash escrow for the Hugo Gardens Project was in the amount of $1,338,696.47. Staff had inspected the work completed to date and recommended approval. Adoption of the Consent Agenda approved the reduction in cash escrow to $1,319,095.12 based on the value of work remaining to be completed. Approve Reduction in the Letter of Credit for Oneka Place 5th Oneka Place 5th Addition had significant work completed to date, and the developer was requesting a reduction in the letter of credit. The current letter of credit was in the amount of $527,233. Staff had inspected the work completed to date and recommended reducing the letter of credit by $426,958 based on the value of the work remaining to be completed. The remaining value of the letter of credit would be in the amount of $100,275. Adoption of the Consent Agenda approved the reduction in letter of credit for Oneka Place 5th Addition. Approve Release of the Letter of Credit and Escrow for Pratt Homes Fable Hills 1st-3rd Additions Lakeville Hugo, LLP along with Pratt Homes, Inc. had requested the City release the letter of credits and cash escrows being held for Fables Hills 1st and 2nd Additions. Elmcrest Investments, LLC along with Pratt Homes, Inc. had requested the City release the letter of credit and cash escrow being held for Fable Hills 3rd Addition. City staff had inspected the work and Hugo City Council Meeting Minutes for November 1, 2021 Page 4 of 5 recommended approval. Adoption of the Consent Agenda approved the release of the letter of credit being held and any escrow for the constructed improvements in the Fable Hills 1st-3rd Additions. Public Hearing on Vacation of Drainage and Utility Easement – 15960 Jeffery Ave. N. Steve and Gina Sadowski, 15960 Jeffrey Avenue North, had applied for vacation of the existing drainage and utility easement lying over, under, and across Outlot A, Wunderlich Hills Development. The proper drainage and utility easements would be dedicated for the property only after the easement vacation was approved. Acting Mayor Petryk opened the public hearing. Chris Kleinhuizen, 15840 Jeffery Avenue North, asked for clarification on the location of the easement. There were no other comments and Petryk closed the public hearing. Klein made motion, Strub seconded to approve the vacation of the drainage and utility easements at 15960 Jeffery Avenue North. All Ayes. Motion carried. John Waller Presentation on Rice Creek Watershed District John Waller, 14010 Homestead Avenue North, requested to be added to the agenda to provide information on taxes the City pays to the Rice Creek Watershed District. He stated he was a Washington County Manager on the RCWD Board but he was not here representing them and does not speak for the board. He talked about the money the City pays to the RCWD annually through taxes. He provided a spreadsheet showing the 2020 Watershed District Tax by Municipality saying Hugo paid over $367,000 and was the largest payer in Washington County. Waller talked about the importance of making sure that money comes back to the City and the $400,000 in the Clean Water Fund the RCWD gets in grant money saying Hugo has projects that were eligible. He talked about maintenance of the ditches saying the district has decided maintenance is important, and a new division was being created at the district to address it. He talked about his 15 years at the district and time spent on the advisory committee. Waller stated he was reapplying for reappointment and has been grateful for the City’s support in the past. School District Elections on Tuesday, November 2, 2021 City Administrator Bryan Bear reminded Council the White Bear Lake, Stillwater, and Mahtomedi School District elections would be held on Tuesday, November 2, 2021. The polls would be open from 7 a.m. to 8 p.m. Those in the White Bear Lake School District would vote at their normal polling location. Stillwater School District would vote at the Rice Lake Centre, and Mahtomedi at the Mahtomedi District Education Center. Hugo City Council Meeting Minutes for November 1, 2021 Page 5 of 5 Adjournment Klein made motion, Strub seconded, to adjourn at 7:22 p.m. All Ayes. Motion carried. Respectfully Submitted Michele Lindau City Clerk