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HomeMy WebLinkAbout2021.11.15 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, Parks Planner Shayla Denaway, City Clerk Michele Lindau Approve Minutes for the November 1, 2021 City Council Meeting Klein made motion, Miron seconded, approve the minutes for the City Council meeting on November 1, 2021, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. MN State Representative Donald Raleigh MN State Representative Donald Raleigh was in attendance to introduce himself to the Council and provide an update on happenings at the State Legislature. He gave information on his background saying he was serving his first term as a state rep. He was a business owner for over 20 years, served time in the army and served as a Russian Interrogation Specialist. As a representative, he wanted to make sure he was listening to all citizens in the communities. He talked about the $1.3 trillion in appropriations funding and what that meant for projects in Minnesota. He anticipated there would be an increase in the budget deficit over the next ten years. Raleigh asked for the Mayor’s permission to come back from time to time and gain the City’s insight. Mayor Weidt stated they were always looking for help with unfunded mandates and rules that don’t really work for the City and look forward to continuing discussions. Snowmobile Trail Applications for Hugo Knight Riders Snowmobile Club and Rice Creek Trail Association – Club President John Udstuen The Hugo Knight Riders Snowmobile Club and the Rice Creek Trail Association have submitted their Snowmobile Trail Applications for the 2021-2022 snow season. Club President John Udstuen was in attendance to provide an update on the clubs and request approval of the Snowmobile Trail Applications for the 2021-2022 snowmobile season. Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, NOVEMBER 15, 2021 – 7 P.M. Hugo City Council Meeting Minutes for November 15, 2021 Page 2 of 6 Udstuen stated he was the president and CEO of the Washington County Trail Association and has been with the Knight Riders for 22 years. The club became involved in charitable gambling as of April 1, 2021, and recently fulfilled a donation request to the Hugo Good Neighbor Food Shelf for $3,000. Gambling proceeds will help the club with better equipment and maintenance of trails. He talked about their route across Egg Lake and the necessity of the route south of that from TH61 to Goodview Avenue when the lake was not frozen and crossable. He showed where the trail would connect through the new Adelaide Landing Development and acknowledged it may need to be terminated before reaching 130th Street and be only a feeder trail. He was directed to continue to work with staff on the route. Weidt made motion, Petryk seconded, to approve snowmobile Trail Applications for the 2021- 2022 snowmobile season. Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Community Development Assistant Emily Weber 3. Approve Accounting Clerk Job Description 4. Approve Appointment of Amber Lozier as New Accounting Clerk 5. Approve Advertisement for New Finance/Public Works Administrative Assistant 6. Approve Finance/Public Works Administrative Assistant Job Description 7. Approve Purchase of Ford F150 Truck for Building Department 8. Approve Ordering and Purchase of a New Ford Expedition for the Hugo Fire Department to Replace Unit CV1 9. Approve Pay Request No. 1 for the 121st Street/Acres of Bald Eagle Project 10. Approve Pay Request No. 1 for the CSAH 8 Storm Water Reuse Project 11. Approve Pay Request No.2 to Schreiber Mullaney Construction for Lions Park Pavilion 12. Approve Amendment to Shooting Ordinance Updating the Controlled Shooting Area Map 13. Approve Letter to Washington County Nominating John Waller for Reappointment to the Rice Creek Watershed District All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Community Development Assistant Emily Weber Emily Weber was hired as a Community Development Assistant starting November 26, 2018. Adoption of the Consent Agenda approved the annual performance review of Community Development Assistant Emily Weber. Hugo City Council Meeting Minutes for November 15, 2021 Page 3 of 6 Approve Accounting Clerk Job Description At the October 18, 2021, City Council Meeting, Council approved the advertisement for hiring a new Accounting Clerk to fill a vacant position in the Finance Department. The Accounting Clerk job description was created in 2008 and staff had updated the job description to reflect the current needs of the Finance Department. Adoption of the Consent Agenda approved the updated Accounting Clerk Job Description. Approve Appointment of Amber Lozier as New Accounting Clerk At the October 18, 2021, City Council Meeting, Council approved the advertisement for hiring a new Accounting Clerk to fill a vacant position in the Finance Department. Amber Lozier had worked for the City of Hugo as the Finance/Public Works Administrative Assistant since October 2018. Over the past three years, she helped streamline the administrative functions of the Public Works Department and provided clerical and accounting support to the Finance Department. Adoption of the Consent Agenda approved the appointment of Amber Lozier as the new Accounting Clerk for the City of Hugo. Approve Advertisement for New Finance/Public Works Administrative Assistant The appointment of Amber Lozier to Accounting Clerk left the Finance/Public Works Administrative Assistant position vacant. Adoption of the Consent Agenda approved the advertisement for hiring a new Finance/Public Works Administrative Assistant to fill that position Approve Finance/Public Works Administrative Assistant Job Description The Finance/Public Works Administrative Assistant job description was created in 2018 and staff had updated the job description to reflect the current needs of the Finance Department and Public Works Department. Adoption of the Consent Agenda approved the updated Finance/Public Works Administrative Assistant Job Description. Approve Purchase of Ford F150 Truck for Building Department With the hiring of an additional building inspector, the Building Department was in need of an additional vehicle for inspections use. City staff has received a quote from Midway Ford to provide a 2022 Ford F-150 for the Building Department. This truck would be ordered through the State of Minnesota purchasing contract. Adoption of the Consent Agenda approved the purchase a 2022 Ford F-150 from Midway Ford in the amount of $35,704.60. Approve Ordering and Purchase of a New Ford Expedition for the Hugo Fire Department to Replace Unit CV1 Included in the City’s 2022 Equipment Purchasing Fund was funding for the replacement of the Fire Department’s 2012 GMC Truck. Due to current market conditions and shortages of parts worldwide, vehicles were taking six to eight months to receive after ordering. Because of this, the Fire Department was requesting approval to order the vehicle in 2021 so that delivery would be ensured in 2022. The new vehicle to be purchased was a 2022 Ford Expedition from Hugo City Council Meeting Minutes for November 15, 2021 Page 4 of 6 Midway Ford through the Cooperative Purchasing Venture at a price of $49,334.80 plus tax and licensing. An estimated additional $16,000.00 was required to equip the new vehicle with emergency lights, sirens, radios, graphics, and other accessories. Adoption of the Consent Agenda approved the ordering and purchase of a new 2022 Ford Expedition and the related accessories.   Approve Pay Request No. 1 for the 121st Street/Acres of Bald Eagle Project A-1 Excavating, Inc. had submitted Pay Request No. 1 in the amount of $621,052.43 for work certified through October 31, 2021, on the 121st Street/Acres of Bald Eagle Project. Utility work was almost complete and grading work had begun along 121st and into the new cul-de-sac. Adoption of the Consent Agenda approved payment to A-1 Excavating, Inc. in the amount of $621,052.43. Approve Pay Request No. 1 for the CSAH 8 Storm Water Reuse Project Peterson Companies, Inc. had submitted Pay Request No. 1 in the amount of $345,647.18 for work certified through October 22, 2021, on the CSAH 8 Storm Water Reuse Project. Work was nearing completion on the project. Project start-up would occur in spring of 2022. Adoption of the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $345,647.18. Approve Pay Request No.2 to Schreiber Mullaney Construction for Lions Park Pavilion Schreiber Mullaney had submitted Pay Request No. 2 for the new Pavilion in Lions Park in the amount of $125,237.55. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through September 30, 2021, with a 5% retainage applied. The total retainage being held to date would be $8,740.76. Adoption of the Consent Agenda approved Pay Request No. 2 in the amount of $125,237.55 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Amendment to Shooting Ordinance Updating the Controlled Shooting Area Map At its October 18, 2021 meeting, Council authorized staff to draft an amendment to the Shooting Ordinance to update the Controlled Shooting Area Map. This map was adopted as part of the Shooting Ordinance in May, 2010, and identified areas in the City where there were restrictions on shooting. Staff had amended the map to expand the controlled shooting area to include properties that had since been developed with neighborhood homes and parks. Adoption of the Consent Agenda approved ORDINANCE 2021-509 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HUGO AMENDING CHAPTER 50, SECTION 50-1 SHOOTING REGULATIONS TO AMEND THE CONTROLLED SHOOTING AREA MAP. Approve Letter to Washington County Nominating John Waller for Reappointment to the Rice Creek Watershed District The City had been informed by Washington County that the term of office for Rice Creek Watershed District Board Manager John Waller expired on January 18, 2022. Staff had drafted Hugo City Council Meeting Minutes for November 15, 2021 Page 5 of 6 a letter recommending the reappointment of John Waller to this position. Adoption of the Consent Agenda approved the letter for submission to Washington County to reappoint John Waller as Manager on the Rice Creek Watershed District Board of Managers. Discussion on Park Dedication Fee At the meeting of September 20, 2021, the City Council authorized the Parks Commission to evaluate the Park Dedication Fee. The Park Dedication Policy, Sec. 90-324 of the City Code, allowed the City to require park land or fee dedication with subdivision or development of any property in the City in order to develop a system of parks within the community to serve the public's health and recreational needs. The park dedication fee was currently $2,400 per residential unit and set annually by the City Council in the fee schedule. At their meeting of October 20, 2021, the Parks Commission reviewed the fee and recommended to Council that the fee be increased to $3,400 per residential unit. The change would be adopted with the 2022 Fee Schedule. Parks Planner Shayla Denaway reviewed the current ordinance on park dedication saying the Parks Commission did not want to change any language in the policy but wished to evaluate the fee. She provided information on population growth since the last time the fee was evaluated in 2010. Since 2015, the City had approved $1,683,682 in fees and 30 acres of land dedication. Denaway provided information on parks that had been constructed using these fees. She reviewed future park needs according to population projections and determined a need for up to 36 new neighborhood parks, not taking into account current parks. Denaway used past park construction costs as a basis for future park development costs and calculated that current fees fail to meet the current need. Petryk made motion, Strub seconded, to approve RESOLUTION 2021-70 APPROVING FINDINGS OF FACT FOR INCREASING THE PARK DEDICATION FEE. All Ayes. Motion carried. Visitor Presentation – County Commissioner Fran Miron County Commissioner Fran Miron was in attendance to hear Donald Raleigh speak, and Mayor Weidt asked him to provide an update on things happening at Washington County. Miron said it had been a pleasure to work with Raleigh, and he hoped Raleigh would continue to represent Washington County after redistricting. He talked about the County redistricting process saying the County Commission decided to remain at five members instead of increasing to seven. The county parks staff would continue to work with City staff on the extension of the Hardwood Creek Trail. He talked about the environmental Center being planned for construction in Forest Lake in 2022 for opening in 2023. Hugo City Council Meeting Minutes for November 15, 2021 Page 6 of 6 Adjournment Klein made motion, Strub seconded, to adjourn at 7:53 p.m. All Ayes. Motion carried. Respectfully Submitted Michele Lindau City Clerk