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HomeMy WebLinkAboutParks Packet 06.17.20Agenda Parks, Recreation, and Open Space Commission Meeting of June 17, 2020 Hugo City Hall, 7:00 pm This meeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements by 4:30 pm on the meeting day by contacting Parks Planner Shayla Denaway at 651-762-6342. For more information on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate. Meeting ID: 830 6512 4718 7:00 pm 1. Approve Minutes from May 20, 2020 Meeting 7:02 pm 2. Lions Park Feasibility Study 7:45 pm 3. Proposed Public Works Facility 8:15 pm 4. Clearwater Creek Preserve/ JD 3 Update 8:30 pm 5. Recreation Program Update 8:45 pm 6. Adjournment Page 1 of 3 Parks Commission Agenda June 17, 2020 Background Parks, Recreation, and Open Space Commission Meeting of June 17, 2020 Hugo City Hall, 7:00 pm Approve Minutes from May 20, 2020 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of May 20, 2020. PLEASE SEE THE ATTACHED MINUTES. Lions Park Feasibility Study Development Guidelines for Lions Park were approved by the City Council on November 15, 2011. A Preliminary Master Plan for Lions Park was approved by the City Council March 2, 2014. On May 13, 2019 the City Council and Parks Commission held a workshop to discuss funding of community parks. The City Council and Parks Commission discussed parks usage, phasing and prioritizing of park improvements, and funding options. At the meeting of June 19, 2019 the Parks Commission identified their priorities for community park development. This was later presented to the City Council at their budget workshop on September 5, 2019. The first priority was re -development of Lions Park to include a large picnic shelter, parking lot, roadway improvements, and stormwater improvements, memorial garden, playground, splash pad, sports courts, fire pit and amphitheater. The City Council included "prepare for and begin construction of new Lions Park" on their goals for 2020. The Parks Commission discussed a work plan for Lions Park at their February 19, 2020 meeting. The first step was a feasibility study which included a master plan updates, phasing plan, and update cost estimates. The Hugo City Council approved the feasibility study at their April 20, 2020 with their discussion on the Road Capital Improvement Plan. Candace Amberg, with WSB and Associates, will present three concept plans that include minor revisions to the Preliminary Master Plan. Staff recommends direction be given on revisions to the master plan. A joint workshop with the City Council will be held in the near future to review the concepts and cost estimates. THREE CONCEPTS FOR LIONS PARK ARE ATTACHED. Proposed Public Works Facility Public Works Director Scott Anderson will discuss a possible expansion of the Public Works facility. The current Public Works facility is unable to accommodate long term needs beyond 15 years at its current location. A study was done that evaluated construction of a brand new facility which would utilize 10-15 acres of the 125 acre Irish Avenue Park. A neighborhood meeting was held on March 4, 2020. A City Council Workshop to review the site plan was held on May 14, 2020. A neighborhood meeting is scheduled for Thursday, June 18. Anderson will provide an update. Page 2 of 3 Parks Commission Agenda June 17, 2020 Clearwater Creek Preserve/JD 3 Update At the meeting of September 19, 2018, a master plan was approved for Clearwater Creek Preserve. It included four potential phases and cost estimates. Future improvements include an entrance off of 1401n Street, several looped trails with boardwalks, 2 bridges over the creek, and east and west trail connections to residential areas. Staff was informed in the fall of 2019 by Rice Creek Watershed District of their plans to repair Judicial Ditch #3 throughout the City of Hugo. Staff met with RCWD staff to discuss the impacts to city -owned property. In regards to Clearwater Creek Preserve, discussion included locating the maintenance path desired by RCWD in a way that it enhances use of the park. The Parks Commission discussed this at their meeting of February 19, 2020. Staff will provide an update on this project. A SKETCH OF THE MAINTENANCE PATH WITH THE APPROVED MASTER PLAN IS ATTACHED AS WELL AS AN AGREEMENT TO PROVIDE ACCESS TO RCWD. Recreation Program Update With COVID-19, several recreation opportunities were cancelled in Hugo. Staff will provide an update on field rentals and programming. THE PARKS PLAN CAN BE FOUND AT: https://www.ci.hugo.mn.us/2040compplan Page 3 of 3 Parks Commission Agenda June 17, 2020 Minutes Parks, Recreation, and Open Space Commission Meeting of May 20, 2020 Hugo City Hall, 7:00 pm Meeting held remotely pursuant Minn. Stat. Sec. 13D.021 Present: Roger Clarke, Shawn Haag, Cathy Moore — Arcand, Nicole Schmid, Dave Strub, Ranell Tennyson, Matt Rauschendorfer. Staff Present: Scott Anderson, Public Works Director Shayla Denaway, Parks Planner Debi Close, Secretary Strub called the meeting to order at 7:03 pm. 1. Approval of Minutes from the April 15, 2020 Meeting Moore — Arcand made a motion, Haag seconded to approve the minutes of the April 15, 2020 Parks Commission meeting. Ayes: Roger Clarke, Shawn Haag, Cathy Moore —Arcand, Nicole Schmid, Dave Strub, Matt Rauschendorfer Motion carried. 2. Hugo Gardens Park Dedication Shayla Denaway, Parks Planner, informed that Hugo Garden Apartments, LLC submitted an application requesting approval of a Preliminary Plat and Planned Unit Development (PUD) amendment for a residential development. The Parks Commission approved park dedication for La Valle Fields at their meeting of December 11, 2013. AT that time, the developer requested that 2.1 acres of land be dedicated with Keystone Place and that fees be paid with future phases of the development. Therefore, with eh 84 units of the Hugo Garden Apartments, $87, 414 would be required to satisfy park dedication. Denaway also presented the trail and sidewalk plan for the development. Michael Marguiles, consultant for Hugo Gardens informed that they are in discussions with Keystone Place to acquire trail easements. This would allow a trail connection be made from keystone place going through the site to exit at Finale Ave near the southwest entry to Lions Park. Moore-Arcand made a motion, Clarke seconded to approve the Park dedication fee of $87,414. Ayes: Roger Clarke, Shawn Haag, Cathy Moore —Arcand, Nicole Schmid, Dave Strub, Matt Rauschendorfer, Ranell Tennyson Motion carried Page 1 of 3 Parks Commission Minutes May 20, 2020 3. Adelaide Landing Future Park Playground Denaway presented a recap the playground proposals that were presented at the meeting of April 15, 2020 as well as a summary of the input received from residents. Open floor discussion included: Number of swings, zip line location and size, safety, leaving pickleball court with no changes, soccer fields, parking lot, sidewalks, large climbing structures, and color of the playground structure. Clarke made a motion, Moore-Arcand seconded to approve Ultimate Playground Concept 3. All ayes. Motion approved. 4. Proposed Public Works Facility Scott Anderson, Public Works Director, informed they are working on the site plan for the proposed public works facility. The facility will have a shared driveway with the park and the architect informed additional space will be needed to include the septic and well. The utilities could service future park amenities. There is space saved for a future park shelter or community room at the front of the public works building. Denaway informed that a community room could also be placed in the park area or separate from the facility when future planning is done. Clarke asked about placement of the structure, changing the current trails, and impacts on wetlands. Clarke discussed that there is still room for the [sports complex] and other features, but that it leaves less space for the passive area. Anderson informed that there have been no decisions about the site plans or facility placement. He discussed that the trails could easily be relocated and he would be willing to walk with the property with Clarke to discuss options. Strub also asked about having a trail going around building and about how much of the area around it is usable. Mayor Tom Weidt addressed the Parks Commission and shared that he is hopeful that the new public works facility at Irish Avenue Park will make it easier to start the development of the park. 5. Lions Park Feasibility Study Denaway provided an update that the Lions Park Feasibility Study is in progress and that staff is working to coordinate the projects including the Hugo Gardens Apartments, neighborhood street improvements and stormwater re -use. June 18 parks meeting will have updates and preliminary design discussion. 6. Neighborhood Park Updates Denaway outlined some of the upcoming maintenance and improvement projects in neighborhood parks. One of the projects included landscaping repairs at Victor Square Park which would require partnership with the Victor Gardens Homeowners Association. This includes a landscaped feature with retaining walls that are in disrepair. Page 2 of 3 Parks Commission Minutes May 20, 2020 Schmid asked if we own Victor Square. Denaway informed that it is a City park but the Homeowners Association installed and maintains the landscaping that exceeds what would normally be included in a City park. Rauschendorfer asked if we could remove the damaged retaining wall to not incur additional cost in repairing. Denaway said yes that it was an option to be talked about with the Homeowners Association to gauge the importance of the landscaping feature, but that there are costs either way. Denaway informed that the SHIP Grant $5,000 was received to support active living for Hugo residents. These funds will be used to install benches along several trails. Benches have been requested in Clearwater cove, Oneka Lake Park, and Heritage Ponds Park. 5. Other Shayla Denaway, Parks Planner informed that the City is following Governor's orders which includes no field use for athletics until June 1, 2020. 6. Adjournment Strub made a motion, Schmid seconded to adjourn the meeting at 9:10 pm. All ayes. Motion approved. Page 3 of 3 Parks Commission Minutes May 20, 2020 i::I INS W- ins Park I Onfic u • - _yt'/� jam. • • .ram `_ ' win row 1 ;E 1 4 ins Park I Onfic 4 1 rl, %111111111 �-- I� - t' 7.0 MAIN UILION ,:Zee \1 �' t � ♦ 1 ins Park I Onfic f rl r it CITY C)F EST. 1906 31It -- a- FUTURE ROAD & TRAIL CONNECTION (140TH ST.) dhME EXISTING TRAIL ACCESS EXISTING / '• PARKING & 1 ACCESS 1 i T i1 l4 PLAN 0' 100' 200' 400' Scale in Feet c1earwater eel? Preferred Concept P rin LEGEND Pedestrian Trail (aggregate or paved) Boardwalk Overlook Winter Trail • • • • • •� Waterway Bridge Existing City Trail Proposed Trail Access Point X -, wAmj�r. PARKING LOT/ TRAILHEAD FUTURE STORMWATER POND POTENTIAL FUTURE EXPANSION AREA + 16 ft ItIQ ` " SUMMARY NOTES: a = _!' • Park entrance off of future 140th Street Extension -Parking lot -Park & trail map (trailhead) -Open space ;tc-n -' -Small picnic shelter •Main park entrance off Fable Hill Circle North • remains YN - ' - -Parking (existing) -Park and trail map (trailhead) �; • Trail connection to Fenwav Blvd trail •'i. =F ill • Several loop trails /boardwalk system east and west sides of creek with trail maps • Several seating / overlooks along trails • Pedestrian bridge on north and south end of the park to cross the creek • West trail to connect to future residential development and trail north of 140th Street • Park trails connect to future trail along 140th Street • Existing policies regarding dogs, horses, & hunting remain unless conflicts arise x-� err{ BRIDGE WINTER TRAIL SIMPLE BOARDWALK r . .k 1L OVERLOOK STRUCTURAL BOARDWALK 1 MIA ra WSB PV 011947-000 1 September 19, 2018 r �•��j .i u it CITY C)F EST. 1906 _L.I.z' .. 751 V 1 jo 4t PLAN 0' 100' 200' 400' Scale in Feet q:*iear%uater Creel Phasing Considerations LEGEND Pedestrian Trail (aggregate or paved) Boardwalk Overlook Winter Trail • • • • • •� Waterway Bridge Existing City Trail Proposed Trail Access Point > y� 04 AREA A: • 8' WIDE PRIMARY AGGREGATE TRAIL PRIMARY ROUTE • 8' WIDE BOARDWALK PRIMARY ROUTE) • 3' WIDE AGGREGATE TRAIL (SECONDARY ROUTE • 3' WIDE BOARDWALKS (SECONDARY ROUTE) • SEATING OVERLOOKS • TRAIL CULVERTS • GRADING & EROSION CONTROL • RESTORATION • KIOSK & PEDESTRIAN SIGNS ESTIMATE OF PROBABLE COSTS WITH 10% CONTINGENCY) $500,000* * ESTIMATES ARE AT A PRELIMINARY LEVEL AND DO NOT ACCOUNT FOR UNKOWN SITE CONDITIONS, DESIGN AND ENGINEERING FEES, PERMITS, AND DO NOT INCLUDE IMPROVEMENTS NECESSARY FOR CORRECTING EXISTING DRAINAGE ISSUES. DEPTH OF POOR SOILS AREA B: • PARKING LOT • 8' WIDE PRIMARY BITUMINOUS TRAIL CONNECT TO 140TH TRAIL • 8' WIDE BOARDWALK PRIMARY ROUTE • LAWN AREA • PICNIC SHELTER /RESTROOM BUILDING • PEDESTRIAN BRIDGE OVER CREEK • GRADING & EROSION CONTROL • RESTORATION • KIOSK & PEDESTRIAN SIGNS ESTIMATE OF PROBABLE COSTS WITH 10% CONTINGENCY) $153005000* * ESTIMATES ARE AT A PRELIMINARY LEVEL AND DO NOT ACCOUNT FOR UNKOWN SITE CONDITIONS, DESIGN AND ENGINEERING FEES, AND PERMITS. DEPTH OF POOR SOILS WILL INCREASE BOARDWALK AREA C: • 3' WIDE SECONDARY TRAIL • 3' WIDE BOARDWALK & CREEK CROSSINGS • GRADING & EROSION CONTROL • RESTORATION • PEDESTRIAN SIGNS ESTIMATE OF PROBABLE COSTS WITH 10% CONTINGENCY) $187,000* * ESTIMATES ARE AT A PRELIMINARY LEVEL AND DO NOT ACCOUNT FOR UNKOWN SITE CONDITIONS, DESIGN AND ENGINEERING FEES, AND PERMITS. DEPTH OF POOR SOILS WILL INCREASE BOARDWALK COSTS. AREA D: • 8' WIDE PRIMARY AGGREGATE TRAIL PRIMARY ROUTE) • 8' WIDE BOARDWALK PRIMARY ROUTE • PEDESTRIAN BRIDGE OVER CREEK • GRADING & EROSION CONTROL • RESTORATION • PEDESTRIAN SIGNS ESTIMATE OF PROBABLE COSTS WITH 10% CONTINGENCY) $193509000* * ESTIMATES ARE AT A PRELIMINARY LEVEL AND DO NOT ACCOUNT FOR UNKOWN SITE CONDITIONS, DESIGN AND ENGINEERING FEES, AND PERMITS. DEPTH OF POOR SOILS WILL INCREASE BOARDWALK COSTS. ra WSB PV 011947-000 1 September 19, 2018 ACCESS LICENSE AGREEMENT City of Hugo, a Minnesota municipal corporation ("City"), owns park property located in Washington County, Minnesota, as depicted on the attached Exhibit A (the "Property"). Rice Creek Watershed District, is a public entity created under the laws of the State of Minnesota ("District"). The Property abuts the channel of Anoka/Washington Judicial Ditch (AWJD) 3. The City desires to grant the District a license to access AWJD 3 through the Property according to certain terms detailed herein. Access to AWJD 3 through the property shall be confined to the route depicted on Exhibit A. This license is limited to ingress, egress and access for construction, operation, and maintenance of AWJD 3 ("Repair Project"). The District shall execute its rights under this license as limited herein. 1. The District will assure that use of the Property will be reasonably confined and not unnecessarily interfere with the City's use of the remainder of the Property. 2. The District shall restore the Property, as nearly as is practical, to pre -use condition, as established by a joint, pre -use inspection, and shall repair any and all damage to the Property resulting from exercise of the rights granted herein. 3. The City shall limit use of the Property during the Repair Project so as not to interfere with the Repair Project or expose the public to unnecessary risk during the Repair Project. 4. This license shall terminate upon satisfactory completion of the Repair Project and the expiration of any correction period specified in the construction contract, not to exceed two years from the date of project completion. [Signatures on the Following Page] [ 16266-0040/3776849/1 ] Dated: , 2020 CITY OF HUGO ATTEST: al Bryan Bear Its Administrator Lo Tom Weidt Its Mayor Dated: 2020 RICE CREEK WATERSHED DISTRICT LM ATTEST: LIZ Nick Tomzcik Its Administrator [ 16266-0040/3776849/1 ] Patricia Preiner Its President EXHIBIT A DEPICTION OF LICENSE PROPERTY AND ACCESS ROUTE m x 03 r -1 -1 0 n -1 ca r m 2 P r G7 C7 [ 16266-0040/3776849/1 ]