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Parks Packet 08.19.20
Agenda Parks, Recreation, and Open Space Commission Meeting of August 19, 2020 Hugo City Hall, 7:00 pm This meeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements by 4:30 pm on the meeting day by contacting Parks Planner Shayla Denaway at 651-762-6342. For more information on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate. Meeting ID: 883 7915 5240 7:00 pm 1. Approve Minutes from July 15, 2020 Meeting 7:02 pm 2. Goodview Avenue Trail Feasibility Study 7:30 pm 3. Adelaide Landing Future Park Name 7:50 pm 4. Lions Park Design Development 8:15 pm 5. Adjournment Page 1 of 3 Parks Commission Agenda August 19, 2020 Background Parks, Recreation, and Open Space Commission Meeting of August 19, 2020 Hugo City Hall, 7:00 pm Approve Minutes from July 15, 2020 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of July 15, 2020. PLEASE SEE THE ATTACHED MINUTES. Goodview Avenue Trail Feasibility Study A Feasibility Study of a trail on Goodview Avenue North was authorized at the April 15, 2020 Parks Commission Meeting. A trail between 145t" Street and Egg Lake Road is shown in the Trails Plan. The study included a wetland delineation, which has been completed. WSB has drafted concepts illustrating the options that are feasible for a trail along the roadway. Bailey Krause, a Landscape Architectural Designer with WSB, will present the concepts. If a concept is preferred by the Parks Commission, WSB will draft plans to a 30% level. This would include an estimate of probable costs, and a memo describing the trail route to guide future planning efforts. This work is partially paid for by a grant through Living Healthy Washington County and the Statewide Health Improvement Program. Staff will provide a background on the study and review the Trails Plan and the concepts will be presented for Parks Commission Review. Staff recommends the Commission provide input on their preferred concept for the Goodview Avenue Trail. THE TRAIL FEASIBILITY STUDY CONCEPTS ARE ATTACHED AS WELL AS THE TRAILS PLAN. Adelaide Landing Future Park Name At their meeting of June 3, 2019, the Hugo City Council approved a site plan for the new park in Adelaide Landing. The park will include 100 + acres of wetland, ponds, and open space with 1 + mile off -road paved trail. The active area of the park is to include a pickleball court, basketball court, sport field, large picnic shelter and playground. Construction of the park is being done in partnership with the developers. At the meeting of January 19, 2020, the Parks Commission requested proposals for a playground to be installed in Lions Park this summer. At their February 3, 2020 meeting, the City Council approved funding not to exceed $100,000 to construct the playground. At the meeting of April 15, 2020, the Parks Commission held a neighborhood meeting and heard proposals from four playground designers. The proposals were made available online and staff collected input from residents following the presentations. The final playground selection was made at the May 20, 2020 meeting. Construction has progressed at the park. Residents were asked during the playground selection and notifications to share their ideas for a park name. Staff has complied their input for the Commission. Staff recommends that the Parks Commission select a name for the Future Park in Adelaide Landing. THE PARK NAMING POLICY IS ATTACHED AS WELL AS THE INPUT RECEIVED FROM RESIDENTS. Page 2 of 3 Parks Commission Agenda August 19, 2020 Lions Park Design Development The Parks Commission discussed a work plan for Lions Park at their February 19, 2020 meeting. The first step was a feasibility study which included a master plan updates, phasing plan, and updated cost estimates. The Parks Commission reviewed three versions of the preliminary master plan that included updates related to the surrounding developments and roadways at their meeting of June 17, 2020. A joint workshop was held with the City Council and Parks Commission on June 29, 2020. At the meeting of July 15, 2020 the final master plan was approved. The City Council adopted the Master Plan and approved the Feasibility Study at their July 20, 2020 meeting. Next steps for planning of Lions Park include design development for the playground and shelter. Staff recommends approval of the proposal from WSB for this work and recommends a community meeting be held to involve residents. THE FINAL MASTER PLAN FOR LIONS PARK IS ATTACHED. A PROPOSAL FROM WSB AND ASSOCIATES IS ATTACHED. THE PARKS PLAN CAN BE FOUND AT: https://www.ci.hugo.mn.us/2040compplan Page 3 of 3 Parks Commission Agenda August 19, 2020 Minutes Parks, Recreation, and Open Space Commission Meeting of July 15, 2020 Hugo City Hall, 7:00 pm Meeting held remotely pursuant to Minn. Stat. Sec. 13D.021 Present: Roger Clarke, Cathy Moore —Arcand, Nicole Schmid, Dave Strub Absent: Shawn Haag, Mat Rauschendorfer, Ranell Tennyson Staff Present: Rachel Juba, Community Development Director Shayla Denaway, Parks Planner Debi Close, Secretary Strub called the meeting to order at 7:01 pm. 1. Approval of Minutes from the June 17, 2020 Meeting Moore — Arcand made a motion, Clarke seconded to approve the minutes of the June 17, 2020 Parks Commission Minuets. Ayes: Roger Clark, Cathy Moore —Arcand, Nicole Schmid, Dave Strub Motion carried. 2. Oneka Lake Reserve Park Dedication Shayla Denaway, Parks Planner informed that an application was received for Oneka Lake Reserve. The developer is proposing to dedicate .65 acres of park land and pay $26,400 in park dedication fees. They are also proposing to construct park amenities in exchange for PUD flexibility, prior to it becoming a city -owned park. The park would be in southwest corner of the development with a playground, gazebo, picnic tables and a trike track. A sidewalk loop will be constructed and a trail would be constructed adjacent to 1501h Street which would would connect to Oneka Lake Boulevard. Strub asked about parking for nonresidents. Denaway informed 1501h St N would allow off street parking and is a very low traffic road near the park. Strub made a motion, Moore-Arcand seconded to approve the Park dedication land with park amenities and fee of $26,400. Page 1 of 3 July 15, 2020 Ayes: Roger Clarke, Cathy Moore —Arcand, Nicole Schmid, Dave Strub Motion passed. 3. Andrew Olson Memorial Proposa Kevin Jensen, Boy Scout chair Member, and Logan Jensen from Boy Scout Troop #151, requested permission to install a bench and tree in memory of Andrew Olson. He was a fellow Hugo Boy Scout who passed away unexpectedly in February 2020. His mother is a childcare provider that goes to Oneka Lake Park daily with her kids and the bench/tree is requested to be placed there with a plaque. Denaway informed that the Statewide Health Improvement Plan funds were allocated to purchase benches at other parks, but they could be located here instead. The remaining costs would be fundraised by the Boy Scouts and Jensens. Strub suggested contacting Bruce Bernin (property used to run a tree farm and is now City Owned) to see if any trees could be used for the donation with his property being close to this park. Strub made a motion, Clarke seconded to cover the cost of the bench and tree for the memorial of Andrew Olson at Oneka Lake Park. Ayes: Roger Clarke, Cathy Moore —Arcand, Nicole Schmid, Dave Strub Motion carried. 4. Lions Park Master Plan Lions Park Master Plan was presented at the joint City Council and Parks meeting held on June 29. Candace Amberg at WSB, implemented the changes that were requested. Denaway reviewed the changes and presented the plans. Schmid informed that the Citizen newspaper that just came out state no water features would be in the future Lions Park. She was unaware that a determination was made by City Council on this decision. Strub informed City Council did not support the water features with concerns of water reuse and conservation. Schmid shared her household water usage history on annual amounts comparing to the possible water usage of a water feature. She also made the argument that an ice rink would use water and could be perceived as wasting water even though it was approved. Strub requested City Staff to compile examples of memorials of other parks to compare the space needed with a concern that it was too large. Moor-Arcand made a motion, Clarke seconded to approve Master Plan for Lions Park as drafted. Page 2 of 3 July 15, 2020 Ayes: Roger Clarke, Cathy Moore — Arcand, Dave Strub Nay: Nicole Schmid Motion approved. 5. Adjournment Moore — Arcand made a motion, Schmid seconded to adjourn the meeting at 7:53 pm. Ayes: Roger Clarke, Cathy Moore —Arcand, Nicole Schmid, Dave Strub Motion approved. Page 3 of 3 July 15, 2020 OPTIONS FOR PEDESTRIAN ROUTES ALONG GOODVIEW AVE N FROM 145TH ST N TO GOODVIEW AVE N WERE EXPLORED BUT DUE TO NUMEROUS IMPACTS AND HIGH CONSTRUCTION COSTS, THESE OPTIONS WERE NOT CARRIED FORWARD INTO THE FEASIBILITY PLAN FOR CONSIDERATION AT THIS TIME. AND HWY 61 PROVIDE CONNECTION TO THE HARDWOOD CREEK REGIONAL TRAIL GOODVIEW AVE N LOOKING SOUTH AT 145TH ST PIED RAMP AT 145TH ST & GOODVIEW AVE N INTERSECTION GOODVIEW AVE N LOOKING SOUTH 0' 100' 200' 400' Scale in Feet Goodview Avenue Trail Feasibility I Overall Trail Network Hugo, Minnesota ws b July 10, 2020 1 WSB Project number: 016114-000 145TH ST N = • ' ■ L -••• Y _"� � y 11 • - • �, ADDED PEDESTRIAN - RAMPSAND CROSSWALKSFROM EXISTING WALKS AT 145TH ST N & GOODVIEW AVE N - --- --— i . ��• Ns I - +•, WAYFINDING SIGNS ROUTE DESCRIPTION: • ADDED PEDESTRIAN RAMPS AND CROSSWALKS FROM EXISTING WALKS AT 145TH ST N & GOODVIEW AVE N • 5' CONCRETE SIDEWALK ON SOUTH SIDE OF 145TH ST N BETWEEN GLENBROOK AVE N AND GOODVIEW AVE N • ON -STREET ROUTE FROM GLENBROOK AVE N/144TH ST N TO GENEVAAVE N WITH WAYFINDING SIGNS PRO'S: • GENEVAAVE N IS A WIDE STREETABLE TO { ACCOMMODATE VEHICLES AND BIKES • GENEVAAVE N HAS SLOWER TRAFFIC THAN GOODVIEW AVE N • FEWER OVERALL IMPACTS THAN THE GOODVIEW AVE N ROUTE CON'S: LESS DIRECT ROUTE FROM GENEVAAVE N TO 145TH ST N • ROUTE MAY BE MORE CONFUSING TO USERS • ON -STREET ROUTE IS NOT AS FAMILY FRIENDLY ASA SEPARATED TRAIL OR WALK • SOME LOCAL RESIDENTS MAY BE OPPOSED TO A DESIGNATED PEDESTRIAN ROUTE THROUGH THE NEIGHBORHOOD 3 w. r o tWtii y, p 0\1 � 1 A Ep MATCH LINE -SECTION B 3 LOCATOR MAP 8 Goodview Avenue Trail Feasibility 145th St N to Geneva Ave N 26' 100, Hugo, Minnesota Section A V V S b y August 14, 2020 1 WSB Project number: 016114-000 Scale in Feet MATCH LINE -SECTION A y PWAYFMINDINGSIGNS r ROUTE DESCRIPTION: • ADDED PEDESTRIAN RAMPS AND CROSSWALKS FROM " EXISTING WALKS AT 145TH ST N & GOODVIEW AVE N • 5' CONCRETE SIDEWALK ON SOUTH SIDE OF 145TH ST N BETWEEN GLENBROOK AVE N AND GOODVIEW AVE N • ON -STREET ROUTE FROM GLENBROOK AVE N/144TH ST N TO GENEVAAVE N WITH WAYFINDING SIGNS PRO'S: • GENEVAAVE N IS A WIDE STREETABLE TO ACCOMMODATE VEHICLES AND BIKES • GENEVAAVE N HAS SLOWER TRAFFIC THAN GOODVIEW AVE N • FEWER OVERALL IMPACTS THAN THE GOODVIEW AVE N ROUTE CON'S: 1 LESS DIRECT ROUTE FROM GENEVAAVE N TO 145TH ST N • ROUTE MAY BE MORE CONFUSING TO USERS • ON -STREET ROUTE IS NOTAS FAMILY FRIENDLYAS A SEPARATED TRAIL OR WALK :-� SOME LOCAL RESIDENTS MAY BE OPPOSED TO A DESIGNATED PEDESTRIAN ROUTE THROUGH THE NEIGHBORHOOD -Al. ! i LOCATOR MAP LOOKING AT GENEVAAVE N & MONUMENT SIGN AT GOODVIEW AVE N J� _ d Z ' Q \ 3 w EXISTING 0 m CULVERT � EXISTING POWER LINES - 9tie EXISTING HARDWOOD dot 1 1 CREEK AAVEN \ " ' EXISTING , - • � FUTURE TRAIL 4r CONNECTION TO - -- - HANIFL PARK EXISTING MONUMENT SIGN REFER TO OPTIONS FOR GOODVIEW AVE N BETWEEN I GENEVA AVE N AND EGG LAKE RD i _ x o EXISTING MAILBOX ' %Wdla r —h - 3 8 Goodview Avenue Trail Feasibility 145th St N to Geneva Ave N 25 100, Hugo, Minnesota Section B V V S b y August 14, 2020 1 WSB Project number: 016114-000 Scale in Feet IMPACTS TO EXISTING CULVERT WIDE PAVED SHOULDER LANES ON BOTH SIDES OF EGG LAKE RD BETWEEN GOODVIEW AVE N AND HWY 61 0' 25' 50, 100' Scale in Feet ROUTE DESCRIPTION: • 5' WIDE PAVED SHOULDER BOTH SIDES OF GOODVIEW AVE N BETWEEN GENEVA AVE N AND EGG LAKE RD WITH 2' WIDE GRAVEL SHOULDER • CONNECTION TO FUTURE TRAIL TO HANIFL THROUGH PROPOSED DEVELOPMENT PRO'S: • DIRECT ROUTE BETWEEN GOODVIEW AVE N AND EGG LAKE ROAD • FEWER OVERALL IMPACTS ON WEST SIDE OF GOODVIEW AVE N COWS: • ON -STREET ROUTE IS NOT AS FAMILY FRIENDLY AS A SEPARATED TRAIL OR WALK • SOME IMPACTS TO WETLANDS AND UTILITIES (PRIMARILY ON EAST SIDE) • ACQUISITION OF ROW / EASEMENT MAY BE NECESSARY OPTION1A: LEAVE GOODVIEW AVE N AS - IS WITH "SHARE THE ROAD" SIGNAGE AND PAINTED ROADWAY SYMBOLS BETWEEN EGG LAKE ROAD AND 145TH ST • PRO'S: NO IMPACTS TO EXISTING CONDITIONS • CON'S: HIGHER SPEED ROUTE WITH SAFETY CONCERNS THAT WILL NOT BE AS FAMILY -FRIENDLY LOCATOR MAP SHARE ROAD SIGNAGE -16' 16' IMPACT AREA IMPACT AREA WETLAND WETLAND BOUNDARY BOUNDARY -- 30' EXISTING GROUND O OHP 9' 12' 12' 9' GRADE TAPER THIRD LANE THIRD LANE GRADE TAPER 2' 2' GRAVEL SHOULDER GRAVEL SHOULDER 5' 5' PAVED SHOULDER PAVED SHOULDER OPTION 1: 5' PAVED SHOULDER WITH 2' GRAVEL SHOULDER (BOTH SIDES) Goodview Avenue Trail Feasibility I Geneva Ave N to Egg Lake Rd Hugo, Minnesota Option 1 WS b August 14, 2020 I WSB Project number: 016114-000 MONUMENT WIDE PAVED SHOULDER LANES ON BOTH SIDES OF EGG LAKE RD BETWEEN GOODVIEW AVE N AND HWY 61 CONCRETE WALK CONNECTION TO HARDWOOD CREEK REGIONAL TRAIL AT HWY 61 0' 25' 50' 100, Scale in Feet - 22' IMPACT AREA WETLAND BOUNDARY EXISTING GROUND ROUTE DESCRIPTION: • 8' WIDE SEPARATED BITUMINOUS TRAIL BETWEEN GENEVA AVE NAND EGG LAKE RD WITH S WIDE BOULEVARD BUFFER BETWEEN TRAIL AND ROAD CONNECTION TO FUTURE TRAIL TO HANIFL THROUGH PROPOSED DEVELOPMENT PRO'S: • SEPARATED TRAIL PROVIDES BETTER USER EXPERIENCE • IMPROVED SAFETY AND A FAMILY - FRIENDLY ROUTE COMPARED TO ON - STREET ROUTE OPTION CON'S: • HIGHER DEGREE OF IMPACTS TO WETLANDS AND UTILITIES • ACQUISITION OF ROW / EASEMENT MAY BE NECESSARY OPTION2A: 10' WIDE BOARDWALK IN LIEU OF TRAIL PRO'S: MINIMIZES IMPACTS TO WETLANDS AND HAS APPEALING CHARACTER WITH POTENTIAL FOR VIEWING AREA BUMP -OUTS CON'S: EXPENSIVE OPTION FOR INSTALLATION, MAINTENANCE AND REPLACEMENT THAT CAN BE SLIPPERY DURING INCLEMENT WEATHER LOCATOR MAP rWETLAND BOUNDARY L 9' _ L 8' _ J 5' L 12' �_ 12' -30' GRADE TAPER TRAIL BUFFER THRU LANE THRU LANE TO OHP OPTION 2A: 8' WIDE SEPARATED TRAIL (WEST SIDE) WETLAND BOUNDARY WETLAND BOUNDARY EXISTING GROUND 10' 1 5' 1— 12' �_ 12' -30' BOARDWALK BUFFER THRU LANE THRU IANE TO OHP OPTION 213: 10' WIDE BOARDWALK (WEST SIDE) Goodview Avenue Trail Feasibility I Geneva Ave N to Egg Lake Rd Hugo, Minnesota Option 2 WS b August 14, 2020 1 WSB Project number: 016114-000 II II■ IIIIIII �I III I BillIII r`I 1 / I� ■ �■ v Y Trail i i I 11510PREM ■FAm..�■■i WII�II��IN V CITY OF EST. 1906 Existing and Proposed Trails Map City Park DNR Wildlife Management Area (WMA) Undeveloped City Property Regional Trail - Existing Regional Trail - Proposed City Trail - Existing City Trail - Proposed Sidewalks Municipal Boundary Q 2040 MUSA Boundary Parcels Open Water Streams and Ditches Street 0 0.25 0.5 1 O Miles NORTH 11/18/2019 Map 6-7 flu - City of Hugo, MN 2d . 0 The new park in Adelaide Landing is under construction and it is expected to be open next month. What do you think we should name it? w.r-°.a wr A4"Q vc 1,299 368 People Reached Engagements rk Boost Post 15 Comments 4 Shares i Like Q Comment ri Share jim Elrc;o Comment as City of Hugo, MN Most Relevant O � © 9 Stella Bosc Dragonfly park or Libellule Park (French version) in relation with the logo of Adelaide Landing. Like Reply - Message - 2d Y Dan Bumstine Stella Bosc I've mentioned Dragonfly Park several times to the committee. I hope it passes! Like • Reply • Message • Zd Dan Burnstine Stella Bosc but also love the French name as well! Like • Reply • Message • 2d &D Reply as City of Hugo, MN 0 Linda Woodstrom Arcand Field 01 Like Reply Message-1d Stacy Woods N ice Like Reply - Message - 2d John Raaf A question unrelated to park naming: what are the plans for use and maintenance of the adjacent soccer field on the south end of the park site. Who are the intended users of the field? Hugo doesn't have a youth soccer program to my knowledge. Will it... See More Like Reply- Message- 2d go 0 Author City of Hugo, MN Irrigation is going to be installed on the field and the rest of the park in the next couple weeks. Then, the park will be final graded and seeded with grass. We have not had anyone contact us with an interest in reserving the field for organized sports, but we would be open to it. Otherwise, It can be used on a first -come, first -served basis. The City will be maintaining the entire park. Feel free to call 651-762-6342 with any other questions. Like Reply. Commented on by Shayla Denaway 8 Id 01 40 John Raaf City of Hugo, MN thank you for the clarification! Like • Reply • Message • 1d a" Reply as City of Hugo, MN 0 2 © 9 Jason Strate How about Ravens Claw Parki because if you've been around the park ••• you know why. Like Reply-Message-ld 0 TammySchindeldeckerTessier Arcand Park Like Reply • Message • 2d 5 Justin Nelson Tammy Schindeldecker Tessier Ol I just wrote the same thing as a comment and scrolled down to see this. We must be on the same page Like Reply - Message - 2d 01 axw Reply as City of Hugo, MN a Justin Nelson Wasn't the farmers name Arcand that sold that land for the development? Honorthe family and call it Arcand park Like Reply • Message • 2d 09 Nicole Lencowski Kopp Boomtown park Like Reply- Message- 2d . Kelly Ann Pleasant point park Like Reply • Message • 2d Jason Strate No Beavers Park (D 1 Like Reply • Message • 2d Future Park in Adelaide Landing Park Name Ideas From Residents Emails only Park Name Resident Notes Arcand Park Gale Arcand Arthur Arcand Park Gale Arcand Adelaide Angels Park Ron & Debbie Barghini Adelaide Anges Park Ron & Debbie Barghini French for angels Drangonfly Park Dan Burnstine Arcand Park Todd Arcand Heron Ridge City Park Vernita Williams Adelaide Park Lee Dordal Kangaroo Crossing Karen Haves 2 0 U c� z W m u, C 00 a a Cl) z u? J 0 a a W z z 0 0 co W 7) W T W D z W a a z W x 0 wsb August 14, 2020 Shayla Denaway Parks Planner City of Hugo 14669 Fitzgerald Ave N Hugo, MN 55038 Re: 2020 Lions Park Design Development Proposal (Playground & Park Pavilion) Dear Mrs. Denaway: am pleased to submit this letter proposal on behalf of WSB & Associates, Inc. (WSB) to the City of Hugo (City) to complete professional design services for the programming and design development the Lions Park playground area and park pavilion building. The intent of design development is to refine the adopted master plan at a higher level of detail in preparation for the final design construction documents necessary for bidding and construction, to be completed following the design development stage. SCOPE OF SERVICES "A" (Playground) A.1. Project Start -Up Meeting: i. WSB shall hold a virtual project start-up meeting with the city to review over the proposed schedule, design process and develop a clear understanding of the scope of the project and intended outcomes. This includes meeting preparation and distribution of follow-up summary notes. A.2. Playground Programming: i. Steering Committee Meetinq #1: WSB shall hold a virtual meeting with the city and stakeholder committee (committee members selected by the City of Hugo) to brainstorm ideas and develop project goals, themes and a programming list for the playground design. This includes meeting preparation and distribution of follow-up summary notes. A.3. Playground Design Development i. Conceptual Design: WSB shall develop up to two (2) conceptual site design approaches for the playground areas based on the programming goals developed with the playground committee. The conceptual designs will illustrate potential circulation patterns, seating areas, playground elements, and theming opportunities. ii. City Review Meeting: WSB shall hold a virtual meeting with the City to review the conceptual site design approaches for review and feedback and make modifications as necessary. This includes meeting preparation and distribution of follow-up summary notes. GAGroup Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\2020 Lions Park\PROP_2020 Lions Park Playground Bldg DD.docx Shayla Denaway August 14, 2020 Page 2 iii. Steering Committee Meeting #2: WSB shall facilitate a meeting with the City and stakeholder committee to present and review the conceptual designs for feedback which will include discussion of potential playground elements or manufacturer's for consideration. The intent of the meeting is to determine the desired approach, layout, theming opportunities, and types of equipment and site furnishings to carry forward into the design development process. This includes meeting preparation and distribution of follow-up summary notes. iv. Vendor Coordination: WSB shall coordinate with selected vendors/manufacturers to provide preliminary designs for the various playground pods within established budgets. This will include attendance of up to two (2) virtual meetings with the city and vendor to review the playground design progress and ongoing refinements. Design Development: WSB will prepare design development plans for the playground area that incorporates the preferred equipment design (as directed by the City) and shall refine the site design that illustrates spatial configurations, material selection, site furnishing selections, construction methods, and general character. Design Development documents will include the following plan sheets taken to an approximate 50% complete level; • Layout Plan • Grading Plan • Utility Plan • Landscaping & Restoration Plan • Draft Details & Sections • Product style selections • Playground equipment selection • Estimate of probable costs including alternates vi. Steering Committee Meetinq #3: WSB shall facilitate a meeting with the City and stakeholder committee to present and review the playground design development plans and estimate of probable costs for review and feedback. This includes meeting preparation and distribution of follow-up summary notes. vii. Parks Commission Meeting: WSB shall attend a virtual Parks Commission Meeting to present the final playground design and estimate, along with the overall site plan and estimate, for review and approval. viii. City Council Meeting: WSB shall attend a City Council Meeting to present the final playground design and estimate, along with the overall site plan and estimate, for review and approval to carry the preferred approach into the final design package for construction. SCOPE OF SERVICES "B" (Multi -Purpose Pavilion) 13.1. Project Start -Up & Programming Meeting: i. WSB shall attend a virtual project start-up meeting with the city and architect to review over the proposed schedule, confirm key stakeholder groups and develop a clear understanding of the scope of the project and intended outcomes with discussion of initial multipurpose building programming. GAGroup Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\2020 Lions Park\PROP_2020 Lions Park Playground Bldg DD.docx Shayla Denaway August 14, 2020 Page 3 13.2. Pavilion Programming: i. Steering Committee Meeting #1: WSB shall attend a virtual meeting with the city, architect and stakeholder committee (committee members selected by the City of Hugo) to brainstorm ideas and develop a programming list for the multipurpose pavilion and surrounding plaza spaces. B.3. Multi -Purpose Pavilion Design Development: i. Conceptual Design: WSB will coordinate with the Architect to develop conceptual site designs for the exterior plaza spaces surrounding the pavilion building based on the programming goals developed with the pavilion committee. The conceptual designs will illustrate spatial configurations, material selection, and character along with related cost considerations. ii. City Review Meeting: WSB shall attend a virtual meeting with the City and Architect to review the conceptual design development approaches for review and feedback and make modifications as necessary prior to the Steering Committee meeting. This includes meeting preparation and distribution of follow- up summary notes. iii. Steering Committee Meeting #2: WSB shall attend a meeting with the City, Architect and stakeholder committee to present the conceptual design development plans and related cost considerations for review and feedback. The intent of the meeting is to determine the final desired programming, layout, size, and materials as it relates to budgetary constraints to determine the preferred approach to carry forward into the final design process for the building and surrounding exterior plaza spaces. This includes meeting preparation and distribution of follow-up summary notes. iv. Design Development: WSB will coordinate with the Architect and City to determine the preferred approach for the multipurpose pavilion and exterior plaza spaces, including a community fire pit and stage area. WSB will coordinate with the Architect to prepare design development plans for the surrounding exterior plaza spaces that illustrates spatial configurations, material selection, site furnishings, construction methods, and general character. WSB Design Development documents for the site plaza areas around the building will include the following plan sheets taken to an approximate 50% complete level; • Layout Plan • Grading Plan • Landscaping & Restoration Plan • Draft Details & Sections • Product style selections • Estimate of probable costs including alternates City Review Meeting: WSB shall attend a virtual meeting with the City and Architect to review the preferred multipurpose pavilion and plaza designs and estimate for review and feedback for further refinements prior to the Steering Committee meeting. This includes meeting preparation and distribution of follow- up summary notes. vi. Steering Committee Meeting #3: WSB shall attend a virtual meeting with the City, Architect and stakeholder committee to present and review the preferred multipurpose pavilion and plaza designs and estimate for review and feedback. This includes meeting preparation and distribution of follow-up summary notes. GAGroup Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\2020 Lions Park\PROP_2020 Lions Park Playground Bldg DD.docx Shayla Denaway August 14, 2020 Page 4 vii. Parks Commission Meeting: WSB and the Architect shall attend a virtual Parks Commission Meeting to present the final multipurpose pavilion and estimate, along with the overall site plan and estimate, for review and approval. viii. City Council Meeting: WSB and the Architect shall attend a virtual City Council Meeting to present the final multipurpose pavilion design and estimate, along with the overall site plan and estimate, for review and approval to carry the preferred approach into the final design package for construction. SCOPE OF SERVICES "C" (Topographical Survey) C.1. Site Topographical Survey: i. WSB will prepare a site topographic survey illustrating existing site development and elevations. This will provide the team with a higher level of detail necessary for final design. Note: a boundary/property line survey is not included. Gopher State One -Call will identify any public utilities, but private utilities must be located by the City. ADDITIONAL SERVICES Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the current Hourly Rate Schedule at time of request. FEES FOR PROFESSIONAL SERVICES It is proposed that the following Tasks be billed on an hourly -not -to -exceed basis according to the following breakdowns: Scope "A" (Playground): $30,000 Scope "B" (Multipurpose Pavilion): $20,000 Scope "C" (Topo Survey): $ 7,000 Total: $57,000 Thank you for the opportunity to propose on this project. If you should have any questions regarding this proposal, please contact me at 763-231-4848. Sincerely, WSB & Associates. Inc. Candace Amberg, PLA Project Manager WSB & Associates, Inc. Jason L. Amberg, PLA Director of Landscape Architecture GAGroup Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\2020 Lions Park\PROP_2020 Lions Park Playground Bldg DD.docx Shayla Denaway August 14, 2020 Page 5 This letter represents our entire understanding of the project scope. All work under this letter proposal will be governed by the Professional Services Agreement entered into between the City of Hugo and WSB on [date]. If the scope and fee appear to be appropriate, please sign on the space provided and return one copy to our office. We are available to begin work once we receive signed authorization." hereby authorize WSB to proceed with the above -referenced work under the terms and conditions of the Professional Services Agreement entered into between the City of Hugo and WSB on [date]. By: Name: Date: GAGroup Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\2020 Lions Park\PROP_2020 Lions Park Playground Bldg DD.docx wow 1 •� r s s � r r r � ss' � � • •� � ,ram i An F tot MEMORIAL COMMUNITY FIRE PI ■ ¢,lt'` wm'Rif \ a LAWN EVENTS / STAGE 1 PAVILION 1 ) Park 12020 MPlan ) Hugo, Minnesota July 10, 2020 1 WSB Project number: 016030-000 tic i STORAGE BUILDING OPEN FIELD - r � s _ r - - ` a Aw OPTIONAL TRAIL CONNECTION TO CO RD 61 / HCRT 147TH ST N 1 FUTURE COMMUNITY SPORTS PAD ..r w.� say x:= � OPEN LAWN EWA r ; z D :! M < tell Y 1 L 9 P KING r S ALLS \� OPEN FIELD N 0 ✓+ I T 1 s RELOCATED SKATE PARK )CATION •"'' �� wr I il, I U F'F'EFK 14b I H 5 1. PARKING STALLS 6A PARS 0' 10' 20' 40' 80' Scale in Feet wsb Lions Park Feasibility City of Hugo, Minnesota June 15, 2020 1 WSB# 016030-000 wsb ESTIMATE OF PROBABLE COSTS - LIONS PHASE ONE No. Item Description Est. Qty. Unit Low Unit Price Low Total High Unit Price High Total General Park Construction 1 Earthwork 1 LS $200,000 $200,000 $300,000 $300,000 2 Removals: pavements 9,000 SY $3 $27,000 $5 $45,000 3 Removals: building demo (assumes no hazardous materials) 1 LS $30,000 $30,000 $40,000 $40,000 4 Removals: tree clearing & grubbing 1 LS $5,000 $5,000 $10,000 $10,000 5 Removals: playground, misc amenities 1 LS $20,000 $20,000 $40,000 $40,000 6 Erosion Control: silt/construction fence 2,500 LF $3 $7,500 $4 $10,000 7 Erosion Control: construction entrance/exit 2 EA $2,000 $4,000 $3,000 $6,000 SUBTOTAL: $293,500 $451,000 Utilities 8 Electrical Service (budget) 1 LS $25,000 $25,000 $50,000 $50,000 9 Park Trail Perimeter Lights (estimated at 100' o.c.) 25 EA $5,000 $125,000 $7,000 $175,000 10 Water Service (estimated budget) 1 LS $10,000 $10,000 $15,000 $15,000 11 Sanitary (estimated budget) 1 LS $10,000 $10,000 $20,000 $20,000 SUBTOTAL: $170,000 $260,000 City Hall Parking Lot & Plaza 12 Bituminous Pavement 3,000 SY $28 $84,000 $40 $120,000 13 Curb & Gutter 1,500 LF $20 $30,000 $25 $37,500 14 Striping 1 LS $2,500 $2,500 $3,500 $3,500 15 Stormwater Pipe (estimated) 700 LF $45 $31,500 $65 $45,500 16 Catch Basins (estimated) 7 EA $2,500 $17,500 $3,500 $24,500 17 Concrete Plaza & Walks 5,000 SF $10 $50,000 $20 $100,000 18 Lights (estimated) 10 EA $5,000 $50,000 $7,000 $70,000 19 Landscaping (budget) 1 LS $20,000 $20,000 $30,000 $30,000 20 Benches 4 EA $2,500 $10,000 $3,000 $12,000 SUBTOTAL: $295,500 $443,000 Multipurpose Building 21 Building (budget; 3500-4500 sf) 1 LS $1,500,000 $1,500,000 $2,500,000 $2,500,000 22 Concrete plaza 10,000 SF $10 $100,000 $20 $200,000 23 Stage Area / Risers 1,000 SF $25 $25,000 $35 $35,000 24 Fire Pit (small to large; wood to gas) 1 LS $30,000 $30,000 $75,000 $75,000 SUBTOTAL: $1,655,000 $2,810,000 Inclusive Playground 25 Inclusive Playground Equipment (budget) 1 LS $250,000 $250,000 $500,000 $500,000 26 Playground Surfacing 10,000 SF $25 $250,000 $35 $350,000 27 Playground Curb 1,000 LF $25 $25,000 $35 $35,000 28 Concrete Walks/Plaza 8,000 SF $10 $80,000 $20 $160,000 29 Benches / Tables 14 EA $2,500 $35,000 $3,000 $42,000 30 Trash & Recycling Receptacles 6 EA $1,500 $9,000 $2,000 $12,000 31 Shade / Umbrella Structures 10 EA $8,000 $80,000 $10,000 $100,000 32 Ornamental Fencing 515 LF $150 $77,250 $250 $128,750 SUBTOTAL: $806,250 $1,327,750 Misc. Park Improvements 33 Bituminous Trails: 10' wide 5,000 LF $28 $140,000 $40 $200,000 34 Concrete Corner Plaza's / Misc. Pads 2,500 SF $10 $25,000 $20 $50,000 35 Ballfield Backstop (no agg-lime) 1 LS $15,000 $15,000 $25,000 $25,000 K:\016030-000\Quantity\Preliminary\016030_Feasibility Est_2020-0710 Page 1 of 3 36 1 New Skate Park Pad (equipment not included) 6,000 SF $15 $90,000 $25 $150,000 37 Skate Park Fencing (chainlink to ornamental) 316 LF $50 $15,800 $150 $47,400 38 Park Monument Signs 2 EA $25,000 $50,000 $50,000 $100,000 39 Trail Kiosk 1 EA $15,000 $15,000 $25,000 $25,000 40 Bike Rack 2 EA $1,500 $3,000 $2,000 $4,000 41 Drinking Fountain 2 EA $7,000 $14,000 $8,000 $16,000 42 Benches 10 EA $2,500 $25,000 $3,000 $30,000 43 Trash & Recycling Receptacles 4 EA $1,500 $6,000 $2,000 $8,000 44 Maintenance Shed (budget) 1 LS $25,000 $25,000 $50,000 $50,000 SUBTOTAL: $423,800 $705,400 Landscape Improvements 45 Restoration (seed w/hydromulch) 6 Acre $6,000 $36,000 $8,000 $48,000 46 Landscaping (budget: trees, shrubs, perennials) 1 LS $75,000 $75,000 $100,000 $100,000 47 Irrigation 1 LS $75,000 $75,000 $150,000 $150,000 SUBTOTAL: $186,000 $298,000 ESTIMATE SUBTOTAL: $3,830,050 $6,295,150 Recommended Contingency (15%) $574,508 $944,273 Estimated Professional Design, Engineering & Permit Fees (20%) $766,010 $1,259,030 ESTIMATED PROJECT TOTAL: $5,170,568 $8,498,453 ESTIMATE OF PROBABLE COSTS - LIONS FUTURE & ALTERNATE WORK No. Item Description Est. Qty. Unit Low Unit Price Low Total High Unit Price High Total A Sports Court & Lawn Games Al Court Pavement w/color coat (12"sand; 8" CL5; 3.5" bit) 1,600 SY $45 $72,000 $55 $88,000 A2 Fencing 480 LF $50 $24,000 $75 $36,000 A3 Nets 6 EA $2,500 $15,000 $3,500 $21,000 A4 Underdrainage 2,000 LF $20 $40,000 $30 $60,000 A5 Concrete Pavement 300 SF $10 $3,000 $20 $6,000 A6 Benches, Amenities 4 EA $2,500 $10,000 $3,000 $12,000 A7 Lawn Games (Bocce Ball / Horseshoes/Corn hole) 1 LS $15,000 $15,000 $30,000 $30,000 SUBTOTAL: $179,000 $253,000 B Fitzgerald Avenue Parking* 61 Earthwork 1 LS $10,000 $10,000 $15,000 $15,000 B2 Bituminous Pavement 225 SY $28 $6,300 $40 $9,000 B3 Curb & Gutter 230 LF $20 $4,600 $25 $5,750 B4 Striping & Signage 1 LS $1,000 $1,000 $1,500 $1,500 SUBTOTAL: $21,900 $31,250 C NW Parking Lot C1 Earthwork 1 LS $20,000 $20,000 $30,000 $30,000 C2 Bituminous Pavement 2,700 SY $28 $75,600 $40 $108,000 C3 Concrete Pavement 1,500 SF $10 $15,000 $20 $30,000 C4 Curb & Gutter 1,100 LF $20 $22,000 $25 $27,500 C5 Striping & Signage 1 LS $2,500 $2,500 $3,500 $3,500 C6 Pretreatment Basin (eng soil, plants, draintile, outlet) 7,000 SF $3 $21,000 $5 $35,000 C7 IStormwater Pipe (estimated) 750 LF $45 $33,750 $65 $48,750 C8 ICatch Basins (estimated) 7 EA $2,500 $17,500 $3,500 $24,500 C9 Lights 10 EA $5,000 $50,000 $7,000 $70,000 SUBTOTAL: $101,250 $377,250 D Finale Parallel Parking* D1 Earthwork 1 LS $15,000 $15,000 $20,000 $20,000 D2 Bituminous Pavement 500 SY $28 $14,000 $40 $20,000 D3 Curb & Gutter 420 LF $20 $8,400 $25 $10,500 D4 Striping & Signage 1 LS $1,500 $1,500 $2,000 $2,000 SUBTOTAL: 1 $38,9001 $52, 500 K:\016030-000\Quantity\Preliminary\016030_Feasibility Est_2020-0710 Page 2 of 3 E 146th Parking* E1 Earthwork 1 LS $20,000 $20,000 $30,000 $30,000 E2 Bituminous Pavement 1,100 SY $28 $30,800 $40 $44,000 E3 Curb & Gutter 550 1 LF $20 $11,000 $25 $13,750 E4 Striping & Signage 1 LS $2,000 $2,000 $3,000 $3,000 SUBTOTAL: $63,800 $90, 750 F Memorial Area F1 Concrete Pavement 4,000 SF $10 $40,000 $20 $80,000 F2 Flagpoles 5 EA $8,000 $40,000 $10,000 $50,000 F3 Memorials (budget) 1 LS $50,000 $50,000 $150,000 $150,000 F4 jBenches 3 1 EA 1 $2,5001 $7,5001 $3,0001 $9,000 F5 Landscaping (budget) 1 LS $5,000 $5,000 $10,000 $10,000 SUBTOTAL: 1 1 $142,5001 $299,000 ESTIMATE SUBTOTAL: $547,350 $1,103,750 Recommended Contingency (15%) $82,103 $165,563 Estimated Professional Design, Engineering & Permit Fees (20%) $109,470 $220,750 ESTIMATED PROJECT TOTAL: 1 $738,923 1 $1,490,063 *Stormwater work is assumed to be under the costs for street construction and is therefore not included in this estimate K:\016030-000\Quantity\Preliminary\016030_Feasibility Est_2020-0710 Page 3 of 3 2 0 U 0. Z W CO W 0 0 00 m Z �i J 0 a a W Z Z 2 0 0 CO W W T W Z) Z W a a z W x 0 wsb Memorandum To: City of Hugo From: Candace Amberg, WSB Date: July 10, 2020 Re: Lions Park Master Plan WSB Project No. 016030-000 Lions Park Master Plan The 2020 Lions Park Master Plan reflects updates to the previous master plan according to current needs and desires for a potential phase one implementation project. The master plan was presented at the joint City of Hugo City Council and Parks Commission on June 291h for review and comment for modifications to finalize the Lions Park Feasibility Study with corresponding cost estimate. The 2020 Master Plan is summarized as follows: Vehicular Circulation: • The City Hall parking lot contains 6 ADA stalls along the front of the building with the remainder of the parking lot to contain approximately 58 parking stalls. The parking lot is configured so that Fitzgerald Ave acts as an entrance drive to the parking lot but the use of the center island does not allow straight through traffic into the parking lot in order to slow traffic. • Fitzgerald Ave north of the City Hall parking lot is shown widened to a 32' wide urban road with parallel parking along Lions Park containing approximately 9 stalls. The parallel parking stalls are optimal locations for setting up food trucks or other vendors to be used in conjunction with park lawn activities. These can also serve as a primary entrance into the park space for vehicles for select activities/events. • Upper 146th is shown with a total of approximately 48 to 50 pull -in parking stalls along Lions Park. • Finale Ave is shown as a 28' wide urban road with approximately 16 parallel parking stalls along Lions Park. • 147th St is shown as a 26' wide urban road with no parking on the roadway. • The City of Hugo intends to conduct additional street feasibility design studies to determine final road improvements, design and impacts along with overall stormwater strategy and design. • A parking lot (possibly a future phase) is shown in the northwest corner of the park with approximately 60-67 parking stalls. An area is identified for a rain garden, though a future stormwater design will be conducted with the road feasibility study. K:\016030-000\Admin\Docs\016030_2020-0710_Master Plan Summary.docx Page 2 Pedestrian Circulation: • A 10' wide trail is shown on the north side of 147th St with two trail options for pedestrian circulation to connect to the Hardwood Creek Regional Trail. o One option extends the trail on the north side of 147th St all the way to County Road 61 to align with the 147th St trail east of County Road 61. o An alternate option would divert pedestrians to cross over 147th St at the intersection of 147th and Finale at a crosswalk and then extend east through Lions Park along 147th, route south along Fitzgerald and connect to the HCRT by City Hall. While this trail option skirts the park perimeter, it has the potential for some conflict points with park and city hall users. • Pedestrian walks/trails extend along the entire perimeter of Lions park to provide access from parking areas to destination points within the park and creates a large loop. • An internal park trail loop extends around the open lawn area and provides access to the various destination points within the park. • Trails are shown to be 10' wide and bituminous. Some routes may be concrete in which case they may be constructed at an 8' width. • Entry plaza spaces are created along all four corners of the park to provide a visual cue and inviting appeal to the park. Lawn Space / Open Fields: • A long central open lawn space can accommodate large events, such as Good Neighbor Days, or it can accommodate several smaller events at once. • Open skating (if desired) can be located in close relation to one of the fire pit locations. • There are two locations shown for the inclusion of a backstop for informal ballfield use. At this time, the ballfield does not include an agg-lime infield. This can be further developed to include a T-ball infield or it can remain as simple as a backstop with turf lawn space. o The open field on the west end of the park is in close relation to the playground for optimal viewing for parents who may have kids utilizing the field and playground at the same time, but additional safety measures may be needed to protect the playground from foul balls. o The open field on the east end has more dedicated lawn space and is situated to cause fewer conflicts with other park uses, but lacks good visibility to the playground. • A smaller open lawn space is located on the east side of the main park pavilion and is meant to be open seating for the performance stage area. It can also be used for memorial gatherings in alignment with the future memorial, open picnic space related to the main pavilion, an open skating area (if desired), and can be secured with temporary fence for some park events. Recreational Amenities: • Skate Park: The skate park is shown being relocated along Fitzgerald Ave by the City Hall parking lot. • Memorial: A future memorial is shown in alignment with the main walkway to City Hall and can utilize the open lawn area for memorial events. • Main Pavilion: The pavilion is intended to be further design development with an architect to determine final programming and space requirements but for the purpose of the K:\016030-000Wdmin\Docs\016030_2020-0710_Master Plan Summary.dou Page 3 master plan is identified as a multi -purpose building with restrooms, storage space, open air picnic shelter space, a potential internal meeting / activity room, potential vending area or small kitchen, and has an exterior space to act as a performance stage that is aligned with the memorial and City Hall axis. There are external plaza spaces on either side of the building for outdoor seating and gathering. Additional storage is available with a shed along the NW parking lot. • Fire Pit: There are two locations shown for a community fire pit, and potentially both locations could be developed. o The larger community fire pit overlooks the main lawn space and has retaining walls that act as seating while creating wooded islands on either side. o The smaller fire pit is located on the east end of the pavilion and overlooks the smaller open lawn space. • Inclusive Playground: The playground has several pods to allow for a larger space dedicated to a destination playground that is inclusive for varying abilities, challenge levels and sensory stimulation. A central plaza space with seating and shade is located within the playground and ornamental fencing is placed along the exterior perimeter for safety enhancements. • Community Sports Pad: The sports pad is a possible future element, depending on budgetary constraints and recreational needs, and is a placeholder in the current plan. The space is large enough to develop a double tennis court which is also large enough to consider pickleball, basketball or other court combinations. • Splash Pad / Interactive Fountain: While the previous master plan indicated space for a splash pad, the current plan has eliminated this as an option due to high costs and current water use goals, but has considered the potential for a future interactive fountain in the seating plaza space on the west side of the main pavilion if needs dictate. K:\016030-000Wdmin\Docs\016030_2020-0710_Master Plan Summary.dou