HomeMy WebLinkAboutParks Packet 03.18.20Agenda
Parks, Recreation, and Open Space Commission
Meeting of March 18, 2020
Hugo City Hall, 7:00 pm
7:00 pm 1. Approve Minutes from February 19, 2020 Meeting
7:02 pm 2. Proposed Public Works Facility
7:30 pm 3. Goodview Avenue Trail Feasibility Study
8: 00 pm 4. Adjournment
Page 1 of 2
Parks Commission Agenda
March 18, 2020
Background
Parks, Recreation, and Open Space Commission
Meeting of March 18, 2020
Hugo City Hall, 7:00 pm
Approve Minutes from February 19, 2020 Meeting
Staff recommends approval of the minutes of the Parks Commission meeting of February 19, 2020.
PLEASE SEE THE ATTACHED MINUTES.
Proposed Public Works Facility
Mayor Tom Weidt and Public Works Director Scott Anderson will discuss a possible expansion of the Public
Works facility. The current Public Works facility is unable to accommodate long term needs beyond 15 years
at its current location. A study was done that evaluated construction of a brand new facility which would
utilize 10-15 acres of the 125 acre Irish Avenue Park. A neighborhood meeting was held on March 4, 2020.
Mayor Weidt and Anderson will present a background on the park, summarize the facility study, and provide
an update on the neighborhood meeting.
Goodview Avenue Trail Facility Study
In November 2019, the City applied for funding for a partnership project with Living Healthy Washington
County through the Statewide Health Improvement Program. The project action plan was recently approved
and the contract was executed. With the funds, a concept plan and feasibility study will be drafted for a trail
near Goodview Avenue between Egg Lake Road and 145th Street North. Staff will present the project plan for
your discussion and authorization.
THE ACTION PLAN, WSB's WORK PLAN, AND THE TRAIL PLAN ARE ATTACHED.
THE PARKS PLAN CAN BE FOUND AT: https://www.ci.hugo.mn.us/2040compplan
Upcoming Recreation Programs
Movie Night
Kidz 'N Biz
Family Open Gym
Memory Cafes
Preschool Story Hours
Summer Music Performer
March 20
April 18
Tuesdays, Thursdays & Sundays
Ongoing (4th Wednesday of every month)
Ongoing (2" Monday of every month)
July 31
Page 2 of 2
Parks Commission Agenda
March 18, 2020
Minutes
Parks, Recreation, and Open Space Commission
Meeting of February 19, 2020
Hugo City Hall, 7:00 pm
Present: Roger Clarke, Shawn Haag, Cathy Moore —Arcand, Nicole Schmid, Dave Strub, Ranell Tennyson
Absent: Mat Rauschendorfer
Staff Present: Shayla Denaway, Parks Planner
Debi Close, Secretary
Strub called the meeting to order at 7:00 pm.
1. Approval of Minutes from the January 15, 2020 Meeting
Rauschendorfer made a motion, Haag seconded to approve the minutes of the December 16, 2019 Parks
Commission meeting.
All ayes. Motion carried.
2. Sunset Lake Future Park Update
Shayla Denaway, Parks Planner reviewed the data provided by the DNR for Sunset Lake: fish species, depth,
size and surveys. The DNR informed staff that they would be willing to stock the lake if public use increased
and if a pier or dock was added to the park that they would grant permission to treat the weeds around this
fishing area.
Strub informed that the current Home Owners Association pays for an aerator with insurance to prevent
winter fish kill and does some stocking.
WSB provided a traffic volume data sheet, showing current traffic and projects of future traffic based on the
concept plans for a park on Sunset Lake.
Strub, Moore-Arcand and Tennyson favored Homestead Avenue as the access to a Sunset Lake Park public
park.
Open floor discussion included: gravel or paved parking options, concept plan options, trespassing on private
property, scaling back park, installing parking lots only at this time, phasing process to develop the park,
restrooms, lighting, trash, trails and access to the park.
Page 1 of 2
Parks Commission Agenda
February 19, 2020
Clarke made a motion, Moore-Arcand seconded to direct staff to scale back concept designs and research
permanent parking lot size and cost.
All ayes. Motion Carried.
3. Clearwater Creek Preserve/JD 3 Update
Denaway reviewed Rice Creek Watershed District's concept plans to clean Judicial Ditch # 3. Their plans
impact Clearwater Creek Preserve, several Hugo trails, and other parks. A significant component of the park
is to build a maintenance access path along the ditch. In Clearwater Creek Park, Debris removal will be done
and several water crossings will be constructed to provide access for maintenance. Tree clearing will be
significant. Work has started with the mapping of the ditch going throughout Hugo.
4. Lions Park Work Plan
Denaway presented the Lions Park drafted work plan schedule showing guidelines, planning status, steps,
timelines and meeting schedules. Currently the design guidelines and conceptual plan have been approved.
Next step is to review the feasibility study, review phasing, outline options with development and evaluate
the preliminary cost estimates.
Tennyson made a motion, Haag seconded to direct City Staff to review/prepare a feasibility study.
All ayes. Motion carried.
5. Upcoming Recreation Programs
Denaway gave an update on upcoming programs:
Movie Nights —February 21, March 20
Kidz 'N Biz — April 18
Family Open Gym —Tuesdays, Thursdays & Sundays
Memory Cafes — Ongoing (4t" Wednesday of every month)
Preschool Story Hours — Ongoing (2"d Monday of every month)
6. Adjournment
Tennyson made a motion, Clarke seconded to adjourn the meeting at 8:30 pm.
All ayes. Motion carried.
Page 2 of 2
Parks Commission Agenda
February 19, 2020
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March 12, 2020
Shayla Denaway
Parks Planner
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Goodview Avenue Trail Feasibility Proposal
Dear Shayla:
I am pleased to submit this letter proposal on behalf of WSB to the City of Hugo (City) for the
Goodview Avenue Trail Feasibility Study.
PROJECT UNDERSTANDING
It is our understanding that this project is to include the development of a feasibility study for a
trail along Goodview Avenue North from Egg Lake Road north to Geneva Avenue North,
approximately 1,600 feet in length. Prior to the start of the study, a wetland delineation will be
prepared in order to determine potential impacts and cost factors.
If the trail is deemed feasible, 30% plans and support documentation that defines the trail type,
location, construction impacts, along with planning level cost estimation for future implementation,
will be included.
SCOPE OF SERVICES
The following scope of services is meant to provide the City with the steps necessary to complete
a feasibility study.
A. Wetland Delineation: A level 2 wetland delineation with the project area, approximately
50 feet along each side of Goodview Avenue North, with corresponding report will be
prepared.
B. Project Start -Up & Data Collection: WSB will gather all pertinent project related data, set
up project base map documents, and provide ongoing project management.
a. Data Collection: WSB will gather project data from the City, including any GIS or
CAD files, and will create a base map utilizing City data, lidar topography and
county aerial imagery. An ESRI analysis of the project area will be prepared to
determine general population demographics to identify stakeholders and
potential SHIP populations as it relates to planning and design goals.
b. All community engagement for neighborhood input will be conducted by the City.
c. Site Analysis: WSB will conduct a site review to identify site opportunities and
constraints for consideration in the preparation of the master plan.
C. Conceptual Design: WSB will prepare up to two alternative conceptual designs in a basic
plan format for the corridor based on existing conditions, opportunities and connectivity
along with the potential conflicts or impacts of each concept for consideration.
G:\Group Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\Goodview Ave Trail\LTR PROPOSAL - Goodview Trail Feasibility_2020-0312.docx
Shayla Denaway
March 12, 2020
Page 2
One (1) city staff review meeting of the concept plans will be held to review and discuss
the trail plans to determine if the trail is deemed feasible based on ultimate impacts and
overall costs.
D. Trail Feasibility Plan: If deemed potentially feasible, WSB will prepare a trail feasibility
plan, based on the preferred approach from the City, that represents a preferred design
solution. This will include plans to a 30% level, estimate of probable costs, and a memo
describing the trail route to guide future planning efforts. One (1) staff review meeting will
be held.
E. Public Meetings: WSB will attend up to two (2) city public meetings to include a Parks
Commission meeting to present and discuss the trail feasibility plan and a City Council
meeting to approve and adopt the plan.
F. Additional Services: Services other than those listed in the Scope of Services above and
requested and authorized in writing by the City. These services shall be billed on an
hourly basis according to the current Hourly Rate Schedule.
FEE PROPOSAL
It is proposed that the Scope of Services to be billed on an hourly not to exceed basis as follows:
Task A (Wetland Delineation):
$4,000
Task B (Data Collection):
$1,200
Task C (Conceptual Design):
$2,000
Task D (Trail Feasibility):
$8,500
Task E (Public Meetings):
$2,000
Total:
$17,700
If you are in agreement with the terms as outlined above, please sign where indicated below and
return one copy to our office.
Sincerely,
Candace Amberg, PLA
Project Manager
ACCEPTED BY:
City of Hugo
Name/Title:
Signature:
Date:
G:\Group Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\Goodview Ave Trail\LTR PROPOSAL - Goodview Trail Feasibility_2020-0312.docx
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Regional Trail - Proposed
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City Trail - Proposed
Sidewalks
Municipal Boundary
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Parcels
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11/18/2019 Map 6-7
1: REED
WHET
FREE
FRIDAY, MARCH 20
MOVIE NIG
YM AT ONEKA ELEMENTAF
DORS OPEN AT 6:30 PM
OV I E STARTS AT 7:00 PM
DPCORN PROVIDED BY THE HUGO
RE DEPARTMENT. PLEASE BRING A
_AN KET TO SIT ON. ALL CHILDREN
UST BE ACCOM PAll*4 ^" " "'
DULT. (PG MOVIE)
THIS EVENT IS OPEN TO ALL RESIDENTS OF HUGO AND ALL MEMBERS OF WBL AREA
SCHOOL DISTRICT. THIS EVENT IS NOT SPONSORED BY THE WBL AREA SCHOOL
DISTRICT AND THIS FLYER WAS NOT PRINTED AT THE DISTRICT'S EXPENSE.
the
FOR YOUTH DEVELOPMENT °
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Storytirne
On the
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Washington
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Monday, April 13th
Storytime Yoga
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