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HomeMy WebLinkAboutParks Packet 10.21.20Agenda Parks, Recreation, and Open Space Commission Meeting of October 21, 2020 Hugo City Hall, 7:00 pm This meeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements by 4:30 pm on the meeting day by contacting Parks Planner Shayla Denaway at 651-762-6342. For more information on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate. Meeting ID: 829 3196 9168 7:00 pm 1. Approve Minutes from September 16, 2020 Meeting 7:02 pm 2. Snow and Ice Control Policy 7:30 pm 3. Lions Park Design Development Update 8:00 pm 6. Adjournment Page 1 of 2 Parks Commission Agenda October 21, 2020 Background Parks, Recreation, and Open Space Commission Meeting of October 21, 2020 Hugo City Hall, 7:00 pm Approve Minutes from September 16, 2020 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of September 16, 2020. PLEASE SEE THE ATTACHED MINUTES. Snow and Ice Control Policy The City Council approved the Snow and Ice Control Policy and Procedures on April 4, 2011. The purpose is to maintain uniform procedures for snow and ice operations which are cost effective and safe. Removal of snow and ice from sidewalks and trails is a lower -priority operation that is done after all streets and public parking lots have been cleared. The policy identifies criteria for which trails and sidewalks shall be cleared as well as when the operations will take place and what the level of service is. Staff is recommending updates to the policy. THE 2011 SNOW AND ICE CONTROL POLICY IS ATTACHED. Lions Park Design Development A joint workshop was held with the City Council and Parks Commission on June 29, 2020. At the meeting of July 15, 2020 the Parks Commission approved a revised Master Plan and Feasibility Study. The City Council adopted the Master Plan and approved the Feasibility Study at their July 20, 2020 meeting. Development of the design of the park will take place this fall. At the October 5, 2020 meeting, the City Council approved agreements with WSB and HCM Architects. At the meeting of October 19, 2020 the City Council appointed stakeholders to the pavilion and playground stakeholder committees. Staff will provide an update on the design development of Lions Park. THE FINAL MASTER PLAN FOR LIONS PARK IS ATTACHED. THE PARKS PLAN CAN BE FOUND AT: https://www.ci.hugo.mn.us/2040compplan Page 2 of 2 Parks Commission Agenda October 21, 2020 Minutes Parks, Recreation, and Open Space Commission Meeting of September 16, 2020 Hugo City Hall, 7:00 pm Meeting held remotely pursuant to Minn. Stat. Sec. 13D.021 Present: Roger Clarke, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson Absent: Cathy Moore-Arcand, Shawn Haag, Staff Present: Shayla Denaway, Parks Planner Debi Close, Secretary Strub called the meeting to order at 7:00 pm. 1. Approval of Minutes from the August 19, 2020 Meeting Rauschendorfer made a motion, Strub seconded to approve the minutes of the August 19, 2020 Parks Commission Minuets. Ayes: Roger Clark, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson Motion carried. 2. Goodview Avenue Trail Feasibility Study Candace Amberg, WSB Engineering presented the trail options for the Goodview Avenue trail corridor. The preferred trail layout was identified as an 8' wide trail on the west side of Goodview Avenue, separated from the roadway by a turf boulevard. The plan includes crosswalks at 145th Street to existing walkways, impacts to existing wetlands, culvert extensions, areas where trail easements would be necessary, and impacts to private properties. The pedestrian crossing at the intersection of Goodview Ave N and Egg Lake could be included with future intersection improvement projects. An alternate pedestrian route in lieu of separated trail along Goodview Ave N could be identified as a shared route with signage. The cost estimate for the trail from 145th Street to Geneva is $1,040,288 to $1,342,110. The share the road options is $7,200 to $11,040. The cost estimate for the trail from Geneva to Egg Lake Road is $495,842 to $656,480. Rauschendorfer asked if a pedestrian count had been done. Candace Amberg, WSB informed it hasn't and traffic count is vehicle only no way to count pedestrians. Commission members shared concerned over costs. Page 1 of 3 September 16, 2020 Bob Rogers (14491 Glenbrook Ave N.) asked about the trail's side slopes. He appreciated that the City conducted the study, identified the need, and creates opportunity for grant programs or improvements to be made with future road projects. Schmid made a motion, Tennyson seconded to accept the Goodview Ave Trail Feasibility Study. Ayes: Roger Clarke, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson Motion passed. Strub asked for an adjustment in the order of agenda items. 3. Lions Park Design Development Denaway reviewed a proposal from WSB for landscape design services for park site- parking lots, trails/sidewalks, skate park relocation, community sports pad, and ARM survey. The City Council will review this proposal and future proposals from an Architect at their October 5, 2020. Next steps include gathering proposals from Architects, holding a community workshop, the design process with stakeholders, final review of the designs, bids, bonds and construction. Clarke made a motion, Rauschendorfer seconded to approve the proposal from WSB for development of the Lions Park site design. Ayes: Roger Clarke, Shawn Haag, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson. Motion carried. 4. Adelaide Landing Future Park Name Denaway updated that the City Council tabled the park name discussion at the September 8, 2020 City Council meeting to give the Parks Commission more time to choose a name for the park with the park naming policy. The City Council received a letter regarding the park name from Scott Arcand and wanted it to be considered. Strub made a motion, Clarke seconded to name the park Adelaide Landing Park with Arthur Arcand Fields. Ayes: Roger Clarke, Shawn Haag, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson. Motion Carried. 5. Clearwater Creek Preserve Park Hours Denaway updated on the complaints received about suspicious behavior in Clearwater Creek Preserve. Complaints have included teenagers possibly drinking, bonfires and gathering of vehicles later in the evening. Clearwater Creek Preserve is currently open from 6:00 AM to 11:00 PM. There currently is no lighting, has Page 2 of 3 September 16, 2020 secluded walking trails and archery hunting is allowed. Park hours can be changed by posting signage per the Public Conduct in Parks Ordinance. Tennyson made a motion, Clarke seconded to approve the park hours as %2 hour after sunset and new signage to show the changes. Ayes: Roger Clarke, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson Motion approved. 6. Adjournment Tennyson made a motion, Clarke seconded to adjourn the meeting at 8:33 pm. Ayes: Roger Clarke, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson Motion approved. Page 3 of 3 September 16, 2020 City of Hugo Snow and Ice Control Policy and Procedures April 4, 2011 Purpose The purpose of the Snow and Ice Control Policy is to establish and maintain uniform definitions and procedures concerning snow and ice control operations for the City of Hugo. The City will provide such control in a safe and cost-effective manner, keeping in mind safety, budget, personnel, and environmental concerns. The City will use City employees and equipment, as well as private and public contractors to provide this service. It is in the City's best interest to have a Snow and Ice Control Policy, but because of variability in the weather conditions, this policy must remain flexible. Public Streets and Public Parking Lots The removal of snow and ice from public streets and public parking lots is a first -priority operation that takes precedence over all routine work for the Public Works Department. Accordingly, snow removal will normally be preempted only by emergency situations. Commencement of Operations Snow and ice control operations are expensive and involve the use of limited personnel and equipment. Consequently, snowplowing operations will not generally be conducted for a snowfall of less than two inches. The criteria for implementing snow and ice control operations are as follows: • Snow accumulation of two inches or more • Drifting of snow that causes problems for travel • Icy conditions which seriously affect travel • Time of snowfall in relationship to heavy use of streets Level of Service During light or normal snowfalls, streets will be plowed full width. During heavier snowfalls, streets shall be plowed as wide as possible initially, and widened as the storm intensity decreases. After the storm passes, cleanup operations shall begin to clear intersections and snow -storage areas along corners and boulevards, when needed. It is the City's intent to complete initial plowing and widening operations within approximately 12 hours of the cessation of the storm. Cleanup operations should be complete within approximately 24 hours for light snowfalls, and within approximately 48 hours for heavy snowfalls. These are target time frames and may be affected by a number of considerations. In times of extreme snowfall, streets will not always immediately be able to be completely cleared of snow. Snow will be plowed in a manner so as to minimize any traffic obstructions. The center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. Streets shall be plowed and/or sanded to provide reasonable pavement conditions and sanded intersection approaches and curves. Cul-de-sacs and dead-end streets may have few, if any, bare pavement spots. Gravel and dirt road surfaces shall be plowed to provide a hard pack surface with sand and or abrasive spread, as necessary, for traction. Placement of Ice Control Materials on Road Surface • Material should be placed on the crown of road on residential streets, allowing traffic to carry it to curbside. Ice control materials applied along major roads should be placed for total lane width coverage. During normal conditions, spot ice control material application in residential areas should be limited to approximately every three hundred (300) feet. Materials should not be applied during plowing operations until the final pass except for intersections, stop signs, major roads, and school zones. In residential areas, materials should be applied approximately one hundred (100) feet before each intersection with a stop sign, depending upon the conditions present at each particular location. Distances on major roads double, depending on circumstances. Suspension of Operations Operations shall continue until all roads are passable, if possible. Operations may be suspended during periods of limited or zero visibility, extreme cold, dangerously high winds, or at such other times that it would be reasonable to suspend snow plowing operations in the interest of the safety of snow plow operators. Any decision to suspend operation is within the discretion of the Contractor or Public Works Director, and may be based on prevailing factors including conditions of the storm. Accounting for Service The road mileage for the streets plowed, the time spent, and amount of material (salt -sand) will be logged by the driver. This information will be given to the Public Works Director, or if the work is contracted, it will be sent with the billing. Public Sidewalks and Trails The removal of snow and ice from public sidewalks and trails is a lower -priority operation that will begin after all public streets and public parking lots have been cleared of snow. Identification of Sidewalks and Trails The sidewalks and trails to be cleared by City crews shall be identified on a map, which shall be approved by the City Council. The following is a list of criteria for selection of sidewalks and trails to be selected for snow removal: 1. Adjacent to major roadways, higher traffic volumes 2. Higher pedestrian traffic 3. Important trail connections 4. Areas where plowed snow is greater 5. School walking routes 6. Areas not currently maintained by associations 7. Sidewalks and trails constructed to a minimum width of 60" 8. Areas directed by the City Council Commencement of Operations Sidewalk and trail snow removal will be completed during non -overtime hours whenever possible. The criteria for implementing sidewalk and trail snow removal operations are as follows: Snow accumulation of two inches or more Drifting of snow that causes problems for pedestrian travel Additional snowfall of two inches or more is not expected within 48 hours of normal commencement Level of Service Sidewalks and trails shall be cleared of snow, to a width of 60", one time following a snow event of two inches or more. Traction control materials, such as sand, salt and de-icing agents will not be applied to sidewalk or trail surfaces. It is expected that public sidewalks and trails may have few, if any, bare pavement spots. The snow removed shall be discharged alongside sidewalks and trails in boulevard areas where appropriate. 11m,"R • &M Snow and ice control operations can cause property damage even under the best of circumstances and care on the part of the operators. The major types of damage are to improvements in the City right-of-way which extends approximately 13 feet beyond the curb location. The intent of the right-of-way is to provide room for snow storage, utilities, sidewalks, and other City uses. The City will repair sod damaged by snowplows during snow removal operations. All other damage within the public right-of-way is the responsibility of the property owner including, but not limited to, trees, shrubs, bushes, landscaping materials, decorative rock and lawn/landscaping irrigation systems. The City will not repair/replace sod, trees, shrubs, bushes, landscaping materials and driveways that are damaged due to the application of sand, salt or other deicing chemicals. Mailboxes installed and maintained to City and Postal specifications which are damaged as a result of direct contact by City snow removal equipment will be temporarily repaired within 48 hours of receiving notification of such damage. If the mailbox and post cannot be temporarily repaired, a portable mailbox will be set in place so mail service will be continued. The City will replace the damaged mailbox structure the following spring with a standard No. 1 mailbox mounted on a 4" by 4" treated post. Mailboxes which are not installed to City and Postal specifications or are damaged due to snow deposit from plows (versus being hit by City snow removal equipment) will not be replaced. The City is not responsible for damage to media or paper boxes and will not repair them. Upon roll call, members voting AYE: Voting NAY: Whereupon said policy was declared passed and adopted this 4th day of April, 2011 Fran Miron, Mayor ATTEST: Michele Lindau, City Clerk 19 z W uj W 0 3 Ll- 'NTH CO LU LZ 14 TH w 0 0 137TH Existing Sidewalk Trails BitUminOLIS City Trail - 19.9 Miles Hard ood Creek Trail - 3.6 Miles Sidewalk - 18.8 Miles Major Roads To be ilICILIcled ill S11O Removal Policy N Ile itv of HucTO March 15. 2010 C CO73 w ■ r 1 T. ri x i MW AN �.MAE-, all Ape l 1 � i•3 2;1' j t, :1 J `. jam•/ N S' �9..� (. - 1� _ _ a AP COMMUNITYFUTURE SPORTS PAD KING ey21 • a Tom. s'"1!F` TT"�-err• � RELOCATED SKATE PARK MAIN *' PAVILION �'• .� ` �" 1 � li .,:, '_fir � ..l � '��"�' • 1 ' S lw 't E