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Home My WebLink AboutParks Packet 04.15.20Agenda Parks, Recreation, and Open Space Commission Meeting of April 15, 2020 Hugo City Hall, 7:00 pm This meeting will be held remotely pursuant to MN Statute Sec. 13D.021. Anyone who wishes to speak at the meeting is strongly encouraged to make arrangements by 4:30 pm on the meeting day by contacting Parks Planner Shayla Denaway at 651-762-6342. For more information on the remote meeting and participation, go to https://www.ci.hugo.mn.us/participate. Meeting ID# 954-776-164 7:00 pm 1. Approve Minutes from February 19, 2020 Meeting 7:02 pm 2. Adelaide Landing Future Park Playground Proposals 7:05- 7:25 pm Briana Cohen, MN WI Playground 7:25- 7:45 pm Chad Simich, Flagship Play 7:45- 8:05 pm Mike Basich, St. Croix Recreation 8:05- 8:25 pm Andrew Pudwill, Ultimate Playgrounds Resident Comments & Discussion 8:50 pm 3. Proposed Public Works Facility 9:00 pm 4. Goodview Avenue Trail Feasibility Study 9:15 pm 5. Adjournment Page 1 of 3 Parks Commission Agenda April 15, 2020 Background Parks, Recreation, and Open Space Commission Meeting of April 15, 2020 Hugo City Hall, 7:00 pm Approve Minutes from February 19, 2020 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of February 19, 2020. Please note that the meeting of March 18, 2020 was cancelled in response to COVID-19. PLEASE SEE THE ATTACHED MINUTES. Proposed Public Works Facility At their meeting of June 3, 2019, the Hugo City Council approved a site plan for the new park in Adelaide Landing. The park will include 100 + acres of wetland, ponds, and open space with 1 + mile off -road paved trail. The active area of the park is to include a pickleball court, basketball court, sport field, large picnic shelter and playground. Construction of the park is being done in partnership with the developers. At the meeting of May 16, 2018, the Parks Commission requested proposals for a playground to be installed in Lions Park this summer. At their February 3, 2020 meeting, the City Council approved funding not to exceed $100,000 to construct the playground. A request for proposals was sent out and four playground designers will present a proposal for consideration by the Commission and residents. A notification was sent to residents in the neighborhood to invite them to participate in the selection process. Each of the proposals meet the base requirements to include soft surfacing in the $100,000 budget and ensure installation by August 31, 2020. Each vendor will have 20 minutes to present their playground design and answer questions that the Commission may have. Staff recommends that following the presentations, the Parks Commission discuss the proposals with residents. Due to the meeting being held remotely, Staff is recommending that the Parks Commission request additional input from residents online and make the final playground selection at the May 20, 2020 meeting. THE REQUEST FOR PROPOSALS IS ATTACHED AS WELL AS THE NEIGHBORHOOD NOTIFICATION. THE PROPOSED SITE PLANS ARE ATTACHED. PLEASE NOTE THAT SOME DESIGNERS ELECTED TO PROPOSE MORE THAN ONE CONCEPT. PLEASE SEETHE GRAPHICS AND THE COMPLETE PROPOSALS ONLINE AT https://www.ci.hugo.mn.us/parks rec Proposed Public Works Facility Public Works Director Scott Anderson will discuss a possible expansion of the Public Works facility. The current Public Works facility is unable to accommodate long term needs beyond 15 years at its current location. A study was done that evaluated construction of a brand new facility which would utilize 10-15 acres of the 125 acre Irish Avenue Park. A neighborhood meeting was held on March 4, 2020. Anderson will present a background on the park, summarize the facility study, and provide an update on the neighborhood meeting. Page 2 of 3 Parks Commission Agenda April 15, 2020 Goodview Avenue Trail Facility Study In November 2019, the City applied for funding for a partnership project with Living Healthy Washington County through the Statewide Health Improvement Program. The project action plan was recently approved and the contract was executed. With the funds, a concept plan and feasibility study will be drafted for a trail near Goodview Avenue between Egg Lake Road and 145t" Street North. Staff will present the project plan for your discussion and authorization. THE ACTION PLAN, WSB'S WORK PLAN, AND THE TRAIL PLAN ARE ATTACHED. THE PARKS PLAN CAN BE FOUND AT: https://www.ci.hugo.mn.us/2040compplan Page 3 of 3 Parks Commission Agenda April 15, 2020 Minutes Parks, Recreation, and Open Space Commission Meeting of February 19, 2020 Hugo City Hall, 7:00 pm Present: Roger Clarke, Shawn Haag, Cathy Moore —Arcand, Nicole Schmid, Dave Strub, Ranell Tennyson Absent: Mat Rauschendorfer Staff Present: Shayla Denaway, Parks Planner Debi Close, Secretary Strub called the meeting to order at 7:00 pm. 1. Approval of Minutes from the January 15, 2020 Meeting Rauschendorfer made a motion, Haag seconded to approve the minutes of the December 16, 2019 Parks Commission meeting. All ayes. Motion carried. 2. Sunset Lake Future Park Update Shayla Denaway, Parks Planner reviewed the data provided by the DNR for Sunset Lake: fish species, depth, size and surveys. The DNR informed staff that they would be willing to stock the lake if public use increased and if a pier or dock was added to the park that they would grant permission to treat the weeds around this fishing area. Strub informed that the current Home Owners Association pays for an aerator with insurance to prevent winter fish kill and does some stocking. WSB provided a traffic volume data sheet, showing current traffic and projects of future traffic based on the concept plans for a park on Sunset Lake. Strub, Moore-Arcand and Tennyson favored Homestead Avenue as the access to a Sunset Lake Park public park. Open floor discussion included: gravel or paved parking options, concept plan options, trespassing on private property, scaling back park, installing parking lots only at this time, phasing process to develop the park, restrooms, lighting, trash, trails and access to the park. Page 1 of 2 Parks Commission Agenda February 19, 2020 Clarke made a motion, Moore-Arcand seconded to direct staff to scale back concept designs and research permanent parking lot size and cost. All ayes. Motion Carried. 3. Clearwater Creek Preserve/JD 3 Update Denaway reviewed Rice Creek Watershed District's concept plans to clean Judicial Ditch # 3. Their plans impact Clearwater Creek Preserve, several Hugo trails, and other parks. A significant component of the park is to build a maintenance access path along the ditch. In Clearwater Creek Park, Debris removal will be done and several water crossings will be constructed to provide access for maintenance. Tree clearing will be significant. Work has started with the mapping of the ditch going throughout Hugo. 4. Lions Park Work Plan Denaway presented the Lions Park drafted work plan schedule showing guidelines, planning status, steps, timelines and meeting schedules. Currently the design guidelines and conceptual plan have been approved. Next step is to review the feasibility study, review phasing, outline options with development and evaluate the preliminary cost estimates. Tennyson made a motion, Haag seconded to direct City Staff to review/prepare a feasibility study. All ayes. Motion carried. 5. Upcoming Recreation Programs Denaway gave an update on upcoming programs: Movie Nights —February 21, March 20 Kidz 'N Biz — April 18 Family Open Gym —Tuesdays, Thursdays & Sundays Memory Cafes — Ongoing (4t" Wednesday of every month) Preschool Story Hours — Ongoing (2"d Monday of every month) 6. Adjournment Tennyson made a motion, Clarke seconded to adjourn the meeting at 8:30 pm. All ayes. Motion carried. Page 2 of 2 Parks Commission Agenda February 19, 2020 WASTE RECEPTACLE BY OTHERS Please Initial & Sign the Final Top View N While it is our intention to install your playground in a safe and timely manner, our success relies on your preparedness. Site preparation and grading to be performed by others and prior to installation. Slope within VERIFY the play area(s) shall not LOCATION exceed 1% to ensure a AND successful installation and ORIENTATION a compliant playground. Drain tile systems other than within 4' of the perimeter along drain aggregate base material may require installing after the installation of the play equipment and must be Coordinated With installation of safety surface materials. Failure to prepare site(s) to them expectations may result additional c es if installer is required to —mobilize. Please contact MN WI Playground if you have any questions. SAFETY SURFACE ENGINEERED WOOD FIBER BORDER BY OTHERS 0 10 20 40 SCALE IN FEET SCALE: 1 " = 15'-0" Mfg. By: THIS PRINT IS THE PROPERTY OF MINNESOTA Ga'irieTime WISCONSIN PLAYGROUND INC. AND IS NOT TO BE USED, COPIED OR REPRODUCED WITHOUT Enriching Childhood Through Play. THEIR EXPRESSED WRITTEN PERMISSION. SAFETY ZONE /ACCESS J BY OTHERS ACCESS\ BY OTHERS smog \\ —YLE \ RW \ / Ha�PaO (1T s2oaa L—� O SSW, \- I a,oeT (3 WAY wow O ouslus I I I SUNG ," u ' xHOFci� /,r str mM a 1RAa( \ I JIMaIE we (a � (PoGHT a0f CawFLTM) INNS I 1 / rs,aoml r---------------- I I I I SONG 13 I I I \\ I I \ wAVIND T \� ,r r sw .,,au,r \ „/r °` °"iaaw: owwrssas,NNa .� / t \\ =.°&2,8 I I I I I I ----------J ) / �MINN MN 55427 Distributed -546-722 5425 By: Fax E-Mad info@mnwiplay.com THIS PLAN REQUIRES A FINISHED GRADE RESOLUTION ACCESS BY OTHERS Adelaide Landing Playground Hugo, Minnesota 4-1-20 DWG. D10040B - Optio WASTE RECEPTACLE BY OTHERS Please Initial & Sign the Final Top View N While it is our intention to install your playground in a safe and timely manner, our success relies on your preparedness. Site preparation and grading to be performed by others and prior to installation. Slope within VERIFY the play area(s) shall not LOCATION exceed 1% to ensure a AND successful installation and ORIENTATION a compliant playground. Drain tile systems other than within 4' of the perimeter along drain aggregate base material may require installing after the installation of the play equipment and must be Coordinated With installation of safety surface materials. Failure to prepare site(s) to them expectations may result in additional c if installer is required to re —mobilize. Pleas: contact MN WI Playground if you have any questions. ACCESS J \ BY OTHERS \\ J eU \ �I I SAFETY SURFACE If ENGINEERED WOOD FIBER Naas" sana� I SAFETY / \ \ \ — tr— mou n) / I ZONE 1 BORDER BY OTHERS 0 10 20 40 SCALE IN FEET SCALE: 1 " = 15'-0" Mfg. By: THIS PRIM IS THE PROPERLY OF MINNESOTA Ga'irieTi I I WISCONSIN PLAYGROUND INC. AND IS NOT TOej 119) BE USED, COPIED OR REPRODUCED WITHOUT Enriching Childhood Through Play. THEIR EXPRESSED WRITTEN PERMISSION. \I \ sxa�E 31`2iPPdlT / \ wm, ens I I I AM) m uoom 33' (LY a 1) I / 4 WAY %Y %-P0a HANONGG PGD �z s EsNK uN, aaaez l a ass: wAu. ---------------- J L� / 'ue nnA rmicnNe sxx�e I �A s"G Aap-A-BAY I I I I1 sa a mom, °vAnAa aanao ,m rArwes nA«Acc AT- \ / 1 I I ' I I I I ` ACCESS J BY OTHERS �MINN MN 55427 Distributed -546-722 5425 By: Fax E-Mad info@mnwiplay.com THIS PLAN REQUIRES A FINISHED GRADE RESOLUTION ACCESS\ \Y` BY OTHERS Adelaide Landing Playground Hugo, Minnesota 4-1-20 DWG. D10112B - Optio 5-12ACCESSIBLE // SCALE IN FEET: 5-12 ACCESSIBLE � //5-12 ACCESSIBLE \ 0' 5' 10' 20' 2-12 ACCESSIBLE \ 2-12ACCESSIBLE ACCESSIBLE / — — — / — — — — — — — — — — — 1 l / 5-12 ACCESSIBLE \\ f� ft -12 ACCESSIBL CONTAINER DETAILS TOTAL AREA 7854 SF TOTAL PERIMETER 314 LF EDGING TYPE CONCRETE BY OTHERS 2-\,5 AREA TOTAL ELEVATED PLAY COMPONENTS 0 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY RAMP 0 REQUIR TOTAL ELEVATED COMPONENTS ACCESSIBLE BY TRANSFER 0 REQUIRED TOTAL ACCESSIBLE GROUND LEVEL COMPONENTS SHOWN 3 RFOIIIRFD TOTAL DIFFERENT TYPES OF GROUND LEVEL COMPONENTS 3 REQUIRED 5-12 AREA TO L FL PLAY COMPONENTS 13 TOTA COMPONENTS ACCES LE BY RAMP 0 REQUIRED 0 TOTAL COMPONENTS ACCESBL BYTRANSFER 8 REQUIRED 7 TOTAL LE GROUND LEVELON TSSHOWN1BEQUIREQ 4 TOTAL T TYPES OF GROUND LEVEL C ONENTS 11 REQUIRED 11 5-12 AC EC SSIBLE � � i� / I\ /I flagship recreation FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY A& landscape �r THIS PLAstrm"YARV• EQUIPMENT IS DESIGNED FORAGE RANGES AS NOTED ON PLAN. 0 z 0 z Q . z J z F 0 F- o a O = Q J LU 0 Q SALES REPRESENTATIVE: CHAD SIMICH DESIGNED BY: ELM 4/9/20 SHEET LS101 x SCALE IN FEET: 0' S' 10' 20' / \ / / 5-12 ACCESSIBLE \ \ A .11 / 2-12 ACCESSIBLE \ J I I I . vent a I 1 CONTAINER DETAILS TOTAL AREA 7854 SF TOTAL PERIMETER 314 LF EDGING TYPE CONCRETE BY OTHERS 2-5 AREA FU TED PIA.COMPONENTS 0TEDOMPONENTSACCESSBLE BYRAMP0 REQUIRED 0 TED COPONENTSACCESSIBLE BY TRANSFER 0 REQUIRED 0 SSIBLEGROUND LEVEL COMPONENTSSHOWN 2 HLQum 0 RENT TYPES OF GROUND LEVEL COMPONENTS 2 REQUIRED 2 5-t2 AREA TOTAL ELEVA PLAY COMPONENTS 11 TOTAL ELEVATED OMPONENTS ACCESSIBLE BY RA Q 0 REQUIRED 0 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY TRANSFER 9 REQUIRED 6 TOTAL ACCESSIBLE GROUND LEVEL COMPONENTS SHOWN 4 RFOUIRFQ 4 TOTAL DIFFERENT TYPES OF GROUND LEVEL COMPONENTS REQUIRED 4 5-12 ACCESSIBLE jAx.1 »wosx»xoee OO xr —rx DO 72 \ �� romu -ER " � nw�E xr w / vu oc va16 8 M 1, \ 24 \ 4 B B B BBB B B 1-1 �" BB 4 sa B B wor 121211 -.1 i mE w cxlY cwe[" / 21.71 �N \ 5-12 ACCESSIBLE / \ 2-12 ACCESSIBLE / \2-12 ACCESSIBLE / 5-12 ACCESSIBLE n�: N flagship recreation FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FL,AGGS/HIIPPPLAY landscappew THIS PLAYARVstrtK"• EQUIPMENT IS DESIGNED FORAGE RANGESAS NOTED ON PLAN. V Z 0 Q v z J z 2: 0 W a 6 DO a J W 0 Q SALES REPRESENTATIVE: CHAD SIMICH DESIGNED BY: ELM 4/9/20 SHEET LS101 W ❑ s Z W UZW _ ❑ J J Eo • c F O'r�" I. m ar_�u:FL �0�LL' 2 m WQ = 0 so ¢mac -'go °�—ag._o �mf `O,crnmo H_jp Q � rn LLJ V)w Z Q�Q q� rc� 5C� �[�• �' �m�8rnciE Q_uViEW QQW�u� g u. x(nof W W W C�roI..N cmNw?ii� ��^ Ica o a' Q Z J W } } �J N am m wOM LL e e7¢ z� a 42 0- � oo U N M °o W ;' >2 E E,•a m° E a-g A Z Iq N H U Wr ffl N �[] r o 4d °� �'g `$ m I ZI 6 C-:£9 V Z NZ w S C- U a s m m Q o o 0 z � a Q w o z Zvi LU CC) � W w� U d4 Q Burke April 09, 2020 ' SERIES: Basics, Synergy Adelaide Landing St. Croix Recreation Company, Inc. SITE PLAN H 61 130th S 100-128980-1 wy at treet DRAWN BY: Kari Champeau Hugo, MN 55038 BCI Burke Company, LLC PO Box 549 Fond du Lac, Wisconsin 54936-0549 Telephone 920-921-9220 1q" \ IN 'W.. ............ Concept 2 - Adelaide Landing Park The City of Hugo, MN Ultimate Playgrounds, Inc. 4f 7AM' Concept 3- Adelaide Landing Park The City of Hugo, MN Ultimate Playgrounds, Inc. n� OTEL (\ P ARCAUL, mHITECTS GRAVEL DUMPSIER AREA 1 n ss DIR CUPB CUi CUPP CUI ST. www.cenLAarc� .00s e1651h �5186 RE L City of Hugo Public Works CURB CM P01ENnALS7OAM Facility WATER SET KIND MIND LOCATION a Hugo, MN. W GRAVEL (w ' `_' mawoExwlnw FUDDRE DRIVE 0 0 / VEHIS Stt1AA61 GATE EXTEPIOP •ir• OFFICE ARFA Laminuwnraou WASH WPSH BAV u AREA VEHICI£MAIMENANCE 1 1 SHOPS MA LNG I I I I I L A 6 I EXISTING WERAND III AREA I I I I I I I I I I I anawxG 41 PARKING SPACES FUEL ISLAND (SEE AR2) GALE 20-01 m APRIL 9, 2020 ;1 PRELIMINAAYSITEPLAN POTENTLOCALAT PTIC MOUUNDD LOCATON North 0' 30' 60�� I I scale ?J LEGEND 2St LO BITUMINOUS ASPHALT PAVING O CONCBELE PAVING, CONCRETE GUTTER, CONCNffk§RWM O GRASS (SEEDED) STINGWENND GRAVEL (WITH EDGING AT PERIMETER ADJACENT TO GRASS/YARD) AS. A. THE _rA E =CHDCC AT SUMMARY'. LASTING 1, COORDINATE D PAVICIVIL DRAWINGS GRACE FOR EXTENT OF DEMOLITION, DRAWINGS. VWORK, NEW SIZE WELLPNU PROVIDES IS YEAR PROGRAMMING NEEDS CONCRETE AND PAVINGS, REE-GAPDE AS SHOWN ON CIVIL DMWINGS. AREA 2. COORDINATEWRH STRUCTURAL. MECHANICAL, AND ELECTRICAL DRAWINGS. BUILDING SQUARE FOOT SUMMARY: 3. COORDINATE ALL CONSTRUCTION THAT TAKES PLACE WITHIN ANY EASEMENTS (GAS, ELECTRICAL LINES, ETC.) WITH APPROPRIATE PARTIES PRIOR TO DEMOLITION AND OFFICE AND SUPPORT AREA = 7,99 S.F. ..e CONSTRUCTION. SHOPS= 1,955 S.F. 4. COORDINATE WITH MCHITECMML DRAWINGS. VEHICLE MAINTENANCE= 8,633 SF, PROPOSED 5. ALL CURB DIMENSIONS ARE TO BACK OF CURB. WASHBAV= 2,849 S.F. 1. SALT STORAGE, MATERIALS STORAGE, AND FUEL ISLAND ARE BID AS ADD ALTERNATES, BASE BID VEHICLESTORAGEBSTAGING= 39,210SR SITE PLAN TO INCLUDE BITUMINOUS PAVING AT FUEL ISLAND (IF ADD ALTERNATE IS NOT iANEN). TOTAL (MAIN BUILDING)= 60,612 S.F. A 1 14OTN SHEET NORTH w • `O• 9 LivingRealthy Organization: City of Hui Contact: Shayla Denaway Address: Hugo City Hall L14669 Fitzgerald Avenue North :H Code:55038 E-mail: sdenawav@ci.hugo.mn.us as9tm County Business Address: E-mail: Code: Phone: (651) 762-6342 1 Phone: Potential number of community members impacted by this Federal Tax ID: 41-0954838 project: 15,236 residents in Hugo Date: February 19, 2020 Has your organization ever received LHWC-SHIP funding? Yes Project Description: Master Planning Project: The trail feasibility study would assess a potential environmental change by identifying a pedestrian trail suitable for biking and walking for numerous demographics between the residential neighborhoods along Goodview Avenue where there is an existing gap. This gap currently prohibits residents from safely connecting to the Hardwood Creek Regional Trail to the west (via the sidewalk on Egg Lake Road), Diamond Point Park to the north, and Hanifl Fields Athletic Park to the east (via future trail). This trail would promote physical activity for all ages in a much safer environment than is currently the case, where pedestrians currently have to utilize the same road as vehicular traffic. If the trail is deemed feasible, 30% plans will be drafted. This includes support documentation defining the trail type, location, construction techniques and impacts, along with planning level cost estimation for future implementation. This would provide the City of Hugo the ability to implement the trail through a capital improvement plan or in conjunction with planned road improvement projects. The plan may even guide additional trail improvements with future development projects. Active Living Equipment Project: The City of Hugo has a population of over 15,000 residents and a mix of suburban and rural landscapes. There are over 406 acres of park land and 14 miles of trails. As a developing community, the trail and sidewalk network continues to expand and be better connected. In the fall of 2017, the City of Hugo conducted a survey of existing neighborhood parks/trails and identified areas that needed improvement. This partner project would assist with providing needed trail benches as identified in the survey. How will you sustain the project/initiative or policy beyond SHIP funding? Master Planning - The City of Hugo is committed to funding the remaining portions of the trail feasibility study. Additionally, in -kind contributions will include staff time and stakeholder engagement expenses. Active Living Equipment - The City of Hugo will maintain the paved trail system and the benches. The parks and trails system continues to be promoted in a variety of ways to residents including online and print maps and informational materials. Specific Activities Proposed Expected Outcome Completion Budget Activities that will lead to expected What are the expected results or outcomes for the specific activities Date for Provide a budget for outcomes. listed on the left? What is measurable as a result of the activity? How Activity each activity and many individuals or organizations do you expect to reach through this description of how those funds will be .� activity? used. Master Planning Project Wetland Delineation A level 2 wetland delineation with the project area, approximately June $4,000 50 feet along each side of Goodview Avenue North, with corresponding report. The delineation will be used in the planning and design to determine potential impacts and costs. Trail Feasibility Plan A trail feasibility study will be undertaken by a professional planning July $6,000 and design consultant to determine the feasibility and cost implications of a pedestrian trail along Goodview Avenue North between Egg Lake Road and Geneva Ave North. 30% Trail Plans 30% trail plans with a corresponding estimate of probable costs will August $5,500 in -kind be included in the feasibility memo. This memo will be used to guide future planning efforts and budget for the implementation of the trail that will fill an existing gap and improve connectivity to the Rice Creek and Diamond Point neighborhoods. Stakeholder Engagement The stakeholder engagement process will identify SHIP August $2,000 in -kind communities and will allow stakeholders to provide input and If you need assistance due to disability or language barrier please call 651-430-6001 (TTY 651-430-6246) AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYEE 1/20 feedback on the trail feasibility planning process for an outcome that meets the needs and desires of the community. It is anticipated that the public meetings would be held in conjunction with a Parks, Recreation and Open Space Commission and City Council meeting. The final memo document would be approved and adopted. Active Living Equipment Project Purchase and install 2 benches in Enhance the user experience of the popular trail. Provide a rest August 31 Heritage Ponds Park adjacent to the trail stop at a primary access point. Purchase and install 2 benches in Enhance the user experience of the new trail. Provide a scenic rest August 31 Clearwater Cove adjacent to the trail stop. This was requested by the HOA board of the adjacent neighborhood. Promotion efforts will include outreach to Improve access to physical activity for seniors and persons with August 31 agencies or organizations that serve disabilities by providing benches for resting when needed. seniors and persons with disabilities to support physical activity. $2,500 Labor to install is In -kind $2,500 Labor to install is In -kind In -kind Memorandum of Understanding: • By completing this action plan and signing the County service contract we agree that any equipment purchased with Statewide Health improvement Program (SHIP) funding will be used for the intended purpose of this action plan for the life of the equipment. SHiP funds cannot be used for installation, maintenance or replacement of equipment. • Partners are expected to spend at least 50% of contracted funds by July 31, 2020 to allow for implementation and evaluation of action plan items as is required by the grant. Project lead will complete invoices and reimbursement forms while ensuring action plan activities are being completed. Project lead will participate in informal monthly check -ins, one site visit and complete the Final Evaluation Report by October, 2020. *Refer to the guidelines for list of allowable expenses. TOTAL AMOUNT REQUESTED: �� UP TO A MAXIMUM AMOUNT OF: $15,000 If you need assistance due to disability or language barrier please call 651-430-6001 (TTY 651-430-6246) AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYEE 1/20 Applicants must provide a 10 percent match of the total funding amount being requested. Please summarize in -kind contributions or other funding sources below. Must include dollar amounts. (i.e. staff time, supplies, equipment, etc.): it 10% Match Required: The City of Hugo is committed to funding the remaining portions of the trail feasibility study estimated at $7,500 Additionally, in -kind contributions will include staff time and stakeholder engagement expenses. The staff time to prepare the sites, pour concrete pads, install benches, and repair the site as needed is estimated at >5 hours per bench. The City will also cover the additional material costs for gravel, grass seed, etc. A Public Works Maintenance Worker with truck is billed at $88/hour. 4 benches x 5 hours/bench x $88/hour = $1,760 Total in -kind contributions: $9,260 For questions contact Kim Ball at 651-430-4040 or Kim.ball@co.washington.mn.us If you need assistance due to disability or language barrier please call 651-430-6001 (TTY 651-430-6246) AN EQUAL EMPLOYMENT OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYEE 1/20 0 U Z w co co 0 co M m LO LO Z W J 0 IL a w z z 2 0 am W U) T W Z W a a Z w x 0 r, wsb March 12, 2020 Shayla Denaway Parks Planner City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Goodview Avenue Trail Feasibility Proposal Dear Shayla: I am pleased to submit this letter proposal on behalf of WSB to the City of Hugo (City) for the Goodview Avenue Trail Feasibility Study. PROJECT UNDERSTANDING It is our understanding that this project is to include the development of a feasibility study for a trail along Goodview Avenue North from Egg Lake Road north to Geneva Avenue North, approximately 1,600 feet in length. Prior to the start of the study, a wetland delineation will be prepared in order to determine potential impacts and cost factors. If the trail is deemed feasible, 30% plans and support documentation that defines the trail type, location, construction impacts, along with planning level cost estimation for future implementation, will be included. SCOPE OF SERVICES The following scope of services is meant to provide the City with the steps necessary to complete a feasibility study. A. Wetland Delineation: A level 2 wetland delineation with the project area, approximately 50 feet along each side of Goodview Avenue North, with corresponding report will be prepared. B. Project Start -Up & Data Collection: WSB will gather all pertinent project related data, set up project base map documents, and provide ongoing project management. a. Data Collection: WSB will gather project data from the City, including any GIS or CAD files, and will create a base map utilizing City data, lidar topography and county aerial imagery. An ESRI analysis of the project area will be prepared to determine general population demographics to identify stakeholders and potential SHIP populations as it relates to planning and design goals. b. All community engagement for neighborhood input will be conducted by the City. c. Site Analysis: WSB will conduct a site review to identify site opportunities and constraints for consideration in the preparation of the master plan. C. Conceptual Design: WSB will prepare up to two alternative conceptual designs in a basic plan format for the corridor based on existing conditions, opportunities and connectivity along with the potential conflicts or impacts of each concept for consideration. G:\Group Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\Goodview Ave Trail\LTR PROPOSAL - Goodview Trail Feasibility_2020-0312.docx Shayla Denaway March 12, 2020 Page 2 One (1) city staff review meeting of the concept plans will be held to review and discuss the trail plans to determine if the trail is deemed feasible based on ultimate impacts and overall costs. D. Trail Feasibility Plan: If deemed potentially feasible, WSB will prepare a trail feasibility plan, based on the preferred approach from the City, that represents a preferred design solution. This will include plans to a 30% level, estimate of probable costs, and a memo describing the trail route to guide future planning efforts. One (1) staff review meeting will be held. E. Public Meetings: WSB will attend up to two (2) city public meetings to include a Parks Commission meeting to present and discuss the trail feasibility plan and a City Council meeting to approve and adopt the plan. F. Additional Services: Services other than those listed in the Scope of Services above and requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the current Hourly Rate Schedule. FEE PROPOSAL It is proposed that the Scope of Services to be billed on an hourly not to exceed basis as follows: Task A (Wetland Delineation): $4,000 Task B (Data Collection): $1,200 Task C (Conceptual Design): $2,000 Task D (Trail Feasibility): $8,500 Task E (Public Meetings): $2,000 Total: $17,700 If you are in agreement with the terms as outlined above, please sign where indicated below and return one copy to our office. Sincerely, Candace Amberg, PLA Project Manager ACCEPTED BY: City of Hugo Name/Title: Signature: Date: G:\Group Data\Municipal\Clients - Cities - Counties\Hugo\Proposals\Goodview Ave Trail\LTR PROPOSAL - Goodview Trail Feasibility_2020-0312.docx II II■ IIIIIII �I III I BillIII r`I 1 / I� ■ �■ v Y Trail i i I 11510PREM ■FAm..�■■i WII�II��IN V CITY OF EST. 1906 Existing and Proposed Trails Map City Park DNR Wildlife Management Area (WMA) Undeveloped City Property Regional Trail - Existing Regional Trail - Proposed City Trail - Existing City Trail - Proposed Sidewalks Municipal Boundary Q 2040 MUSA Boundary Parcels Open Water Streams and Ditches Street 0 0.25 0.5 1 O Miles NORTH 11/18/2019 Map 6-7