HomeMy WebLinkAbout2021.12.20 CC Minutes
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele
Lindau
December 6, 2021, City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held
on December 6, 2021, as presented.
All Ayes. Motion carried.
December 9, 2021, Holiday Party
Miron made motion, Klein seconded, to approve the minutes for the Holiday Party held on
December 9, 2021, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Approval of Consent Agenda
Miron made motion, Petryk seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Inspector Scott Baller
3. Approve Annual Performance Review for Community Development Director Rachel
Juba
4. Approve Annual Performance Review for Public Works Worker Ryan McCullough
5. Approve Annual Performance Review for Public Works Worker Neal Nelson
6. Approve Resolution on Statutory Tort Liability Limits
7. Approve Resolution Certifying Delinquent Utility Accounts
8. Approve Resolution Authorizing Acceptance of the Redistribution of Unrequested
Coronavirus Local Fiscal Recovery Funds
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, DECEMBER 20, 2021 – 7 P.M.
Hugo City Council Meeting Minutes for December 20, 2021
Page 2 of 8
9. Approve Ordinance Establishing 2022 Fee Schedule and Publication of Summary
Ordinance
10. Approval of 2022 Salary Resolution
11. Approve Retirement of Scott Arcand from the Planning Commission
12. Approve Renewal of Term for Planning Commissioner Bronwen Kleissler
13. Approve Renewal of Term for EDA Commissioner Frank Puleo
14. Approve Renewal of Terms for Parks Commissioners Meredith St. Pierre and Roger
Clarke
15. Approve Renewal of Terms for Historical Commissioners Scott Cregan and Joyce
Granger
16. Approve Lawful Gambling Permit for Raffles at St. Genevieve’s Fish Fry April 8, 2022
17. Approve Pay Request No. 14 to Ebert Construction for Public Works Facility
18. Approve Pay Request No. 6 to Ebert Construction for Public Works Salt and Materials
Storage Project
19. Approve Pay Request No. 2 for 121st Street/Acres of Bald Eagle Project
20. Approve Reduction in Letter of Credit for Rice Lake Reserve
21. Approve Reduction in Cash Escrow for Hugo Gardens
22. Approve Final Payment to Scandia Trucking, LLC for the JD2 Ditch Maintenance
23. Approve Contract with Nykanen Inspections, Inc. for New Electrical Inspector Andrew
Nykanen
24. Approve Donation to the Hugo Fire Department from the Hugo American Legion
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Annual Performance Review for Building Inspector Scott Baller
Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Adoption of
the Consent Agenda approved the annual performance review for Building Inspector Scott
Baller.
Approve Annual Performance Review for Community Development Director Rachel
Juba
Rachel Juba was hired as the City’s new Associate Planner on January 2, 2007, and
promoted to Planner in 2010, then Community Development Director in May, 2018.
Adoption of the Consent Agenda approved the annual performance review for Community
Development Director Rachel Juba.
Approve Annual Performance Review for Public Works Worker Ryan McCullough
Ryan McCullough was hired on January 2, 2007, as the City of Hugo’s new Public Works
Maintenance Worker. Adoption of the Consent Agenda approved the annual performance
review for Public Works Maintenance Worker Ryan McCullough.
Hugo City Council Meeting Minutes for December 20, 2021
Page 3 of 8
Approve Annual Performance Review for Public Works Worker Neal Nelson
Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the
Consent Agenda approved the Annual Performance Review for Neal Nelson.
Approve Resolution on Statutory Tort Liability Limits
In the late 1990’s, the League of Minnesota Insurance Trust required each City that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits
to the extent of coverage purchased. Currently these limits were $500,000 per claimant and
$1,500,000 per occurrence. At that time the City Council opted not to waive the
statutory limits. LMCIT required each member city to reaffirm their position on an
annual basis. Adoption of the Consent Agenda approved RESOLUTION NO. 2021-77
A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS.
Approve Resolution Certifying Delinquent Utility Accounts
The Hugo Finance Department had reviewed all delinquent utility bills that were the result of
nonpayment or underpayment of water and sewer utility bills. In accordance with City
Ordinance, Council was required to adopt a resolution to certify delinquent utility bills to the
property tax rolls. Property owners who had not paid their outstanding utility bill would have it
certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION
2021 – 78 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR
COLLECTION.
Approve Resolution Authorizing Acceptance of the Redistribution of Unrequested
Coronavirus Local Fiscal Recovery Funds
At their June 21, 2021, City Council Meeting, Council approved a resolution authorizing
acceptance of $1,600,000.00 in Coronavirus Fiscal Recovery Funds that the City of Hugo was
eligible to receive under the American Rescue Plan Act (ARPA). The Coronavirus Fiscal
Recovery Fund was established to provide a substantial infusion of resources to help turn the
tide on the COVID-19 pandemic, address the pandemic’s economic fallout, and lay the
foundation for a strong and equitable recovery. Eligible uses of the Recovery Funds included
responding to the COVID-19 public health emergency and the negative economic impacts of the
pandemic, premium pay for essential workers, replacement of revenue lost due to the pandemic
that would be used to provide vital government services, and necessary investments in water,
sewer and broadband infrastructure. The City received the first half of the requested funds in
July and were to receive the second half in 2022. On November 22, 2021, the City was notified
that the City would receive an additional distribution of unrequested Recovery Funds.
Additional funds were available for distribution because after the October 11, 2021, deadline
passed for local governments to request ARPA funds, nearly $12 million of the $377 million
available to Minnesota’s non-entitlement units of local governments (cities under 50,000 in
population) remained unrequested. As allowed by the United States Department of Treasury,
the state of Minnesota was redistributing these unclaimed funds amongst eligible local
governments who initially requested ARPA funds. The City of Hugo would receive an
estimated additional $52,903.46. The City received the first half of these unrequested funds on
Hugo City Council Meeting Minutes for December 20, 2021
Page 4 of 8
November 23, 2021, and if Treasury guidance remained unchanged, would receive the second
half in 2022. Adoption of the Consent Agenda approved RESOLUTION 2021-79
AUTHORIZING ACCEPTANCE OF THE REDISTRIBUTION OF UNREQUESTED
CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS ESTABLISHED UNDER THE
AMERICAN RESCUE PLAN ACT.
Approve Ordinance Establishing 2022 Fee Schedule and Publication of Summary
Ordinance
City staff annually reviewed the fee, rates and charges schedule and recommended changes.
The Finance Department had reviewed these changes and incorporated them into the fee
schedule for 2022. Adoption of the Consent Agenda approved ORDINANCE 2021-510
AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES
Approval of 2022 Salary Resolution
At the mid-year budget workshop, the City Council indicated their willingness to adjust the
City’s salary matrix by 4.5% and to grant step increases to those employees who had not yet
reached their pay grade maximums. Council approved the 2022 budget containing these
adjustments at their December 6, 2021, Council meeting. Twelve of the City’s 25 full-time
employees would receive step increases. Two employees would be repositioned to a higher pay
grade to better align their wages with comparable metro cities. A new building inspector was
hired in 2021, and the Finance Coordinator position was restructured to an Accounting Clerk
position. The net aggregate dollar increase was $171,471 and the overall budget for employee
wages would increase by 8.11%. Using state supplied software, the Finance Department
verified that the City would remain in compliance with Pay Equity Statutes. Adoption of the
Consent Agenda approved RESOLUTION 2021-80 SETTING 2022 SALARIES FOR CITY
EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS.
Approve Retirement of Scott Arcand from the Planning Commission
Scott Arcamd was appointed to the Planning Commission in September, 2009, and had served
over four terms on the Commission. Scott’s term expired at the end of 2021, and after 12+
years serving on the Commission, Scott had indicated he did not want to be reappointed.
Adoption of the Consent Agenda approved the retirement of Scott Arcand from the Planning
Commission.
Approve Renewal of Term for Planning Commissioner Bronwen Kleissler
The term for Planning Commissioner Bronwen Kleissler expired on December 31, 2021.
Kleissler had indicated she wanted to be reappointed for another four-year term. Adoption
of the Consent Agenda approved the reappointment of Commissioner Bronwen Kleissler for
another four-year term on the Planning Commission to expire December 31, 2025.
Approve Renewal of Term for EDA Commissioner Frank Puleo
The term for Economic Development Authority Commissioner Frank Puleo expired on
December 31, 2021. Puleo had indicated he wanted to be reappointed for another six-year term.
Hugo City Council Meeting Minutes for December 20, 2021
Page 5 of 8
Adoption of the Consent Agenda approved the reappointment of Frank Puleo to the EDA for
another six-year term to expire on December 31, 2027.
Approve Renewal of Terms for Parks Commissioners Meredith St. Pierre and Roger
Clarke
Terms for Parks Commissioners Meredith St. Pierre and Roger Clarke expired on December 31,
2021. Both had indicated they wanted to be reappointed for another three-year term. Adoption
of the Consent Agenda approved the reappointment of Meredith St. Pierre and Roger Clarke for
another three-year term on the Parks Commission to expire on December 31, 2024.
Approve Renewal of Terms for Historical Commissioners Scott Cregan and Joyce
Granger
Terms for Historical Commissioners Scott Cregan and Joyce Granger expired on December 31,
2021. Both had indicated they wanted to be reappointed for another term. Adoption of the
Consent Agenda approved the reappointment of Commissioner Scott Cregan for another three
year term to expire on December 31, 2024 and Associate Member Joyce Granger for another
two year term to expire on December 31, 2023.
Approve Lawful Gambling Permit for Raffles at St. Genevieve’s Fish Fry April 8, 2022
The Men’s Club of the Church of St. Genevieve had requested approval of a Lawful Gambling
Permit to hold a raffle during their annual Fish Fry on Friday, April 8, 2022. Adoption of the
Consent Agenda approved the Lawful Gambling Permit for St. Genevieve Church on Friday,
April 8, 2022.
Approve Pay Request 14 to Ebert Construction for Public Works Facility
Ebert Construction had submitted Pay Request No. 14 for payment for the City of Hugo Public
Works Facility project in the amount of $742,198.45. The quantities completed to date had been
reviewed and agreed upon by the architect, contractor and City staff. The amount indicated
above reflected the work certified through November of 2021, with a 5% retainage applied.
Total retainage being held for the project to date was $410,307.97. Adoption of the Consent
Agenda approved Pay Request No. 14 in the amount of $742,198.45 to Ebert Construction.
Approve Pay Request No. 6 to Ebert Construction for Public Works Salt and Materials
Storage Project
Ebert Construction had submitted Pay Request No. 6 for payment for the City of Hugo Public
Works Salt and Materials Storage project in the amount of $68,950.33. The quantities
completed to date had been reviewed and agreed upon by the architect, contractor and City staff.
The amount indicated above reflected the work certified through November of 2021, with a 5%
retainage applied. Total retainage being held for the project to date was $32,295.72. Adoption
of the Consent Agenda approved Pay Request No. 6 in the amount of $68,950.33 to Ebert
Construction.
Hugo City Council Meeting Minutes for December 20, 2021
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Approve Pay Request No. 2 for 121st Street/Acres of Bald Eagle Project
A-1 Excavating, Inc. had submitted Pay Request No. 2 in the amount of $129,166.35 for work
certified through November 30, 2021, on the 121st Street/Acres of Bald Eagle Project. Utility
and grading work had been completed along 121st and into the new cul-de-sac. Adoption of the
Consent Agenda approved payment to A-1 Excavating, Inc. in the amount of $129,166.35.
Approve Reduction in Letter of Credit for Rice Lake Reserve
The Rice Lake Reserve Project had substantial work completed to date, and M/I Homes of
Minneapolis/St. Paul, LLC. had requested a reduction in the letter of credit. The current letter of
credit for the Rice Lake Reserve Project was in the amount of $2,682,420. Staff had inspected
the work completed to date and recommended Council approve the reduction. Adoption of the
Consent Agenda approved the reduction in the letter of credit to $268,242 based on the value of
work remaining to be completed.
Approve Reduction in Cash Escrow for Hugo Gardens
The Hugo Gardens Project had substantial work completed to date and the Hugo Garden
Apartments, LLC. had requested a reduction in the cash escrow. The current amount of cash
escrow for the Hugo Gardens Project was in the amount of $1,319,095.12. Staff had inspected
the work completed to date and recommended Council approve the reduction. Adoption of the
Consent Agenda approved the reduction in cash escrow to $258,025 based on the value of work
remaining to be completed.
Approve Final Payment to Scandia Trucking, LLC for the JD2 Ditch Maintenance
The 2019-2021 maintenance project on Judicial Ditch #2 had been successfully completed. City
staff had inspected the work and recommended final payment to Scandia Trucking, LLC.
Adoption of the Consent Agenda approve final payment to Scandia Trucking, LLC. in the
amount of $8,080.40.
Approve Contract with Nykanen Inspections, Inc. for New Electrical Inspector Andrew
Nykanen
Peter Tokle had announced his retirement as the City’s Electrical Inspector effective December
31, 2021. Andrew Nykanen had been working with Peter over the past years and was familiar
with the City of Hugo. Electrical fees would not change and the compensation would remain
the same. Adoption of the Consent Agenda approved the contract with Nykanen Inspections,
Inc. as the new electrical inspector effective January 1, 2022
Approve Donation to Hugo Fire Department from Hugo American Legion
The Hugo American Legion Post 620 wanted to donate $800 to the Hugo Fire Department
for training and equipment. Donations to the Fire Department needed to be approved by
Council. Adoption of the Consent Agenda approved the donation of $800 from the Hugo
American Legion to the Hugo Fire Department.
Hugo City Council Meeting Minutes for December 20, 2021
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Hugo Fire Department Annual Banquet Saturday, January 15, 2022
The Hugo Fire Department had invited the Council to attend their annual banquet to be held on
Saturday, January 15, 2022, at 5:00 p.m. at the Hugo American Legion.
Klein made motion, Miron seconded, to schedule a meeting to attend the Fire Department
Annual Banquet on Saturday, January 15, 2022.
All Ayes. Motion Carried.
Cancel Regular Council Meeting on January 17, 2022 Due to MLK Holiday
Every year, the Martin Luther King holiday fell on the same day as the second regular meeting
of the City Council in January. Staff did not anticipate any agenda items and recommended
Council cancel the meeting.
Petryk made motion, Klein seconded, to cancel the Council meeting on Monday, January 17,
2022.
All Ayes. Motion carried.
Schedule Goal Setting Session for Monday, January 24, 2022
Staff recommended Council schedule their annual Goal Setting Session for Monday,
January 24, 2022.
Petryk made motion, Strub seconded, to schedule the annual Goal Setting Session for Monday,
January 24, 2022, at 5 p.m.
All Ayes. Motion carried.
Schedule Local Board of Appeals and Equalization for Thursday, April 7, 2022
The Hugo City Council acts as the Local Board of Appeals and Equalization. A meeting is held
in April of every year to give residents an opportunity to appeal the classification of their
property and/or value they are taxed on. Washington County had requested Council schedule
the LBAE meeting for Thursday, April 7, 2022.
Miron made motion, Klein seconded, to schedule the LBAE meeting for Thursday, April 7,
2022 from 5:30 – 7 p.m. at Hugo City Hall.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for December 20, 2021
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Adjournment
Klein made motion, Strub seconded, to adjourn at 7:06 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk