HomeMy WebLinkAbout2022.03.21 CC PacketMeetings of the City Council are held in the Council Chambers. For those wishing to speak but do
not wish to attend can participate in the meeting virtually via ZOOM. The meeting ID and
passcode are below. Contact City Clerk Michele Lindau at 651-762-6315 with questions.
Meeting ID: 860 2333 8948
Passcode: 376908
A.CALL TO ORDER
B.ROLL CALL
C.PLEDGE OF ALLEGIANCE
D.APPROVAL OF MINUTES
1.March 7, 2022, City Council Meeting
2.March 14, 2022, Redistricting Workshop
E.APPROVAL OF AGENDA
F.APPOINTMENTS/PRESENTATIONS
1.Update on Yellow Ribbon Network-Chair Chuck Haas
2. Hugo Business Association Easter Egg Hunt Special Event Permit – President Julie
Larson
G.CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1.Approve Claims Roster
2.Approve Matt Derr as Vice-Chair of the Planning Commission
3.Approve Agreement with Lakes Center for Youth and Families
4.Approve Agreement with Northeast Youth and Family Services
5.Approve Resolution Approving Wards, Precincts, and Polling Locations
6.Approve Ordinance Rezoning 15500 Keystone Avenue North – Haas
7.Approve Application for Metropolitan Council Water Efficiency Grant
8.Approve Extension of Purchase Agreement for City Owned Property
9.Approve Ross Hoernemann as Safety Captain on the Hugo Fire Department
10.Approve Jason Palmquist as Training Captain on the Hugo Fire Department
11.Approve Resolution Approving Encroachment Agreement for 6593 145th Circle
North
12.Approve Resolution Approving Encroachment Agreement for 12560 Foxhill Avenue North
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, MARCH 21, 2021 – 7 P.M.
H.PUBLIC HEARING
1.Oneka Parkway Improvement Project
I.UNFINISHED BUSINESS
1.Nothing scheduled
J.NEW BUSINESS
1.Discussion and Approval of Letter of Support for Hardwood Creek Trail Extension
K.VISITOR PRESENTATIONS
1.Nothing scheduled
L.COUNCIL PRESENTATIONS
1.Nothing scheduled
M.ADMINISTRATIVE PRESENTATIONS
1.Nothing scheduled.
N.ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 21, 2022
D.1 Approval of Minutes for the March 1, 2020, City Council Meeting
D.2 Approval of Minutes for the March 14, 2022, Redistricting Workshop
Staff recommends Council approve the above minutes as presented.
F.1 Update on Yellow Ribbon Network-Chair Chuck Haas
Hugo Yellow Ribbon Network Chair Chuck Haas will provide an update on recent activities of
the YRN.
F.2 Hugo Business Association Easter Egg Hunt Special Event Permit – President Julie
Larson
The Hugo Area Business Association is requesting a Special Event Permit to hold an Easter Egg
Hunt at Hanifl Fields on Saturday, April 9, 2022. A Special Event Permit approved by Council
is required because there will be over 600 in attendance and amplified sound. HBA President
Julie Larson will be in attendance to explain the event to Council and request Council co-sponsor
the event by waiving the $75 SEP fee.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Matt Derr as Vice-Chair of the Planning Commission
Former Planning Commission Vice-Chair Scott Arcand retired at the end of his term on
December 31, 2021, after serving over 12 years on the Commission. Matt Derr had submitted a
letter of interest to be the next Vice-Chair. At its March 10, 2022, meeting, the Planning
Commission nominated Matt to fill the position. Staff recommends Council approve the
appointment of Matt Derr as the new Vice-Chair of the Planning Commission.
G.3 Approve Agreement with Lakes Center for Youth and Families
Over the past several years, the City has entered into an agreement with the Lakes Center for
Youth and Families to support programs for Hugo families relating to counseling, intervention,
and enrichment. Through this agreement, the City sponsors LCYF by providing financial
support. In the 2022 budget, Council approved $15,000 in funding for their services. Staff
recommends Council approve the agreement with Lakes Center for Youth and Families.
G.4 Approve Agreement with Northeast Youth and Family Services
Over the past several years, the City has entered into an agreement with the Northeast Youth and
Family Services to support programs for Hugo families relating to counseling, intervention, and
enrichment. Through this agreement, the City sponsors NYFS by providing financial support.
In the 2022 budget, Council approved $15,000 in funding for their services. Staff recommends
Council approve the agreement with Northeast Youth and Family Services.
G.5 Approve Resolution Approving Wards, Precincts, and Polling Locations
Every ten years upon completion of the United States census, cities are required to use the census
data to confirm or reestablish ward boundaries to ensure equal representation. At the Council
redistricting workshop on March 14, 2022, Council reviewed the data which showed all three
wards increased nearly the same in population. Staff recommended Council keep the same ward
boundaries and reestablish precinct boundaries and polling locations to make voting more
manageable. Staff recommends Council approve the resolution confirming the City’s existing
ward boundaries and reestablishing new precinct boundaries and polling places.
G.6 Approve Ordinance Rezoning 15500 Keystone Avenue North – Haas
Charles and Marykay Haas have submitted a zoning amendment request to rezone from the
Agricultural Zoning District to the Long Term Agricultural Zoning District for the property
located at 15500 Keystone Avenue North. At its March 10, 2022 regularly scheduled meeting,
the Hugo Planning Commission considered the zoning amendment request and held a public
hearing. No one came forward to speak. Staff provided background and recommended approval
of the request. The Planning Commission agreed that the request met the criteria necessary to
approve the application and recommended approval of the zoning amendment to the City
Council.
G.7 Approve Application for Met Council Water Efficiency Grant Application
The Metropolitan Council will implement a water efficiency grant program effective July 1,
2022 to June 30, 2024. Grants will be awarded on a competitive basis to municipalities that
manage municipal water systems. The Council will provide 80% of the program cost while the
municipality would be responsible for the remaining 20%. Staff is proposing to apply for
$50,000, which would require the City to contribute $12,500. Should funds be awarded, staff is
proposing to use the grant money to implement a rebate program that would update the irrigation
systems in up to eight City parks and the Hugo Fire Hall. The proposed irrigation system updates
are expected to reduce water usage by 62% due to the increased efficiency of the devices. Staff
recommends the City Council approve staff’s request to submit an application to the
Metropolitan Council Water Efficiency Grant Program with the understanding that the City of
Hugo is responsible for a local match of $12,500.
G.8 Approve Extension of Purchase Agreement for City Owned Property
Denny Trooien, of Dennis Properties has the purchase agreement on the City owned property in
downtown. Mr. Trooien provided an update to the EDA on the proposed project at their meeting
on March 15, 2022. Mr. Trooien also requested the EDA consider a purchase agreement
amendment to extend the closing dates and construction completion dates. The existing closing
date for the first phase is May 20, 2022. He is requesting the first phase closing date be
September 20, 2022, with the availability to extend with written notice to January 31, 2023. He is
also requesting a one-year extension on the closing date for the second phase. He is requesting
the completion of the first phase construction to be extended from December 31, 2022, to
December 31, 2023. Mr. Trooien stated that he has been working on marketing and has
submitted development applications to the City for approval of the project, but it has taken
longer than expected working through environmental regulations. The EDA discussed next steps
with Mr. Trooien. He stated he would like to continue to work with staff on refining the plans
and get scheduled for a Planning Commission meeting date. Staff recommended approval of the
purchase agreement amendment. The EDA unanimously recommended approval of the purchase
agreement to the City Council.
G.9 Approve Ross Hoernemann as Safety Captain on the Hugo Fire Department
Ross Hoernemann currently serves as the Training Captain and the Administrative Captain on
the Fire Department. Fire Chief Jim Compton is requesting to appoint Ross as the Safety
Captain while he continues to hold a second position as the Administrative Captain. Staff
recommends Council approve the appointment of Ross Hoernemann as the Safety Captain
effective April 1, 2022.
G.10 Approve Jason Palmquist as Training Captain on the Hugo Fire Department
With the appointment of Ross Hoernemann from Training Captain to Safety Captain, there is a
vacancy in the Training Captain position. Fire Chief Jim Compton is requesting Council appoint
Jason Palmquist to fill this vacancy. Staff recommend Council approve the appointment of Jason
Palmquist as Training Captain effective April 1, 2022.
G.11 Approve Resolution Approving Encroachment Agreement for 6593 145th Circle North
Brad and Mary Dinndorf have requested an encroachment agreement to allow construction of a
fence within a drainage and utility easement on property located at 6593 145th Circle North. Staff
has reviewed the request and recommends that the City Council approve the encroachment
agreement for Brad and Mary Dinndorf at 6593 145th Circle North.
G.12 Approve Resolution Approving Encroachment Agreement for 12560 Foxhill Avenue
North
Terrance Reetz has requested an encroachment agreement to allow construction of a fence within
a drainage and utility easement on property located at 6593 145th Circle North. Staff has
reviewed the request and recommends that the City Council approve the encroachment
agreement for Terrance Reetz at 12560 Foxhill Avenue North.
H.1 Public Hearing on Oneka Parkway Improvement Project
On September 7, 2021, City Council authorized the preparation of a feasibility study for the 2022
Oneka Parkway Improvement Project. Staff held a neighborhood meeting on February 16, 2022,
and the City Council accepted the competed study at the February 22, 2022, City Council
meeting and called for a Public Hearing to be held on March 21st, 2022. The 2022 Oneka
Parkway Improvements Project consists of bituminous mill and overlay from Frenchman Road
(CSAH 8) to Farnham Avenue, partial street reconstruction from Farnham Avenue to Heritage
Parkway, construction of a right-turn-lane northbound on Oneka Parkway at CSAH 8, and
construction of a traffic signal at the intersection of Oneka Parkway and CSAH 8. Funding for
the project will be provided through assessments to benefiting properties, County funds, and City
MSA/Street Funds. Staff will detail the proposed improvements and findings of the feasibility
study with a PowerPoint presentation for the public hearing. Staff recommends approval of the
resolution ordering the project and authorizing the preparation of plans and specifications for the
2022 Oneka Parkway Improvement Project.
J.1 Discussion and Approval of Letter of Support for Hardwood Creek Trail Extension
Washington County studied the feasibility of constructing the final extension of the Hardwood
Creek Regional Trail from Fenway Blvd N and 130th St N to 120th St N (Ramsey County Rd
J). Two concepts were identified and the study included cost estimates and public
engagement. Washington County is applying for Metropolitan Council Regional Solicitation
funding to help construct the missing portions of the Hardwood Creek Regional Trail in
Hugo. A letter of support has been drafted indicating that the City of Hugo is supportive of
construction and complete of the Hardwood Creek Regional Trail. Furthermore, if Washington
County receives Regional Solicitation funding, the City of Hugo is committed to snow removal
for the proposed segments of trail as required. Staff recommends approval of the draft letter of
support for the grant application.
N. Adjournment
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Petryk, Strub, Weidt
COUNCIL ABSENT: Miron
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Clerk
Michele Lindau
Minutes for the February 22, 2022, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on February 22, 2022, as presented.
All Ayes. Motion carried.
Minutes for the February 22, 2022, Executive Session
Petryk made motion, Klein seconded, to approve the minutes for the City Council Executive
Session held on February 21, 2022, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented
All Ayes. Motion carried.
Hugo Building Annual Report
Community Development Assistant Emily Weber presented to Council the 2021 Annual
Building Report. In 2021, there was a total of 45 planning applications submitted, 189 single
family home permits issued, and 60 multi-family home permits issued. The median price for
new construction was just under $500,000. The Building Department conducted 6,310
inspections in 2021 in Hugo and Scandia. They also are inspectors for Lake Elmo and Lino, but
there were no inspections last year. As of February, 2022, there were 197 single family lots
available and no multi-family lots. Emily reviewed projects approved and ongoing from last
year, which included six residential developments and six non-residential construction projects.
Washington County Update - Washington County Commissioner Fran Miron
Washington County Commissioner Fran Miron provided Council an update on activities in
Washington County. He thanked the City for their partnership in the environmental center site
in Hugo, and he talked about the new site planned for opening in 2023 saying they were in the
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, MARCH 7, 2022 – 7 P.M.
Hugo City Council Meeting Minutes for March 7, 2022
Page 2 of 6
process of negotiating an agreement with Forest Lake for a site on the east side of 61 that should
serve the residents of Hugo very well. The Woodbury Site was very popular, and they are
adding space to expand services. Fran talked about the drop off for food scraps, which is 20%
of the trash, and he talked about ways the County was working to meet state goals on recycling.
Fran provided information on the Hardwood Creek Regional Trail Feasibility Study to complete
the trail to the county line. This would be in collaboration with the Metropolitan Council, and
there was hope for regional funding for the connection. He talked about the substantial increase
in home values saying residents could expect a significant increase. Fran spoke about the T.H.
61 Corridor Study and jurisdictional transfers saying turn backs come with money associated
with them, which become part of the negotiations with the state. Requests for Proposals (RFPs)
were going out that week, and the City would be included in the selection process.
Klein asked about the technology corridor. Fran responded that it had not been as successful as
hoped. Part of the vision was a regional economic development opportunity that would have
had an impact on all communities.
Petryk thanked him for the yard waste site in Hugo and helping her provide information to the
Transportation Advisory Board. Fran said the long-term site to the north would provide the
same convenience to Hugo residents as those using the environmental center (in Woodbury). It
could impact the Citywide cleanup events, and a decision needed to be made on whether they
would continue those events. He talked about the TAB and their role in distributing grants for
transportation projects.
Weidt thanked Commissioner Miron for the update.
Approval of Consent Agenda
Petryk made motion, Klein seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Performance Review for Building Department Secretary Debi Close
3. Approve Performance Review for Senior Engineering Technician Liz Finnegan
4. Approve Public Works Mechanic Job Description
5. Approve Advertisement of Public Works Mechanic
6. Approve Public Works Worker Job Description
7. Approve Advertisement of Public Works Worker
8. Approve Resolution Approving Property Line Adjustment for 6900 137th Street
North and 7032 137th Street North – City of Hugo
9. Approve Purchase Agreement with ISD624 for Public Works Facility-6900 137th Street
10. Approve Cooperative Agreement with MnDOT and ISD624 for TH61 and 152nd
Intersection Improvements
11. Approve Amendments to the Personnel Policy Regarding Personal Leave Pay
12. Approve Pay Request No. 7 to Schreiber Mullaney for the Lions Park Pavilion
13. Approve Pay Request No. 17 to Ebert Construction for the Public Works Facility
Project
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for March 7, 2022
Page 3 of 6
Approve Claims Roster
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Building Department Secretary Debi Close
Debi Close was hired as the City’s Building Department Receptionist on March 20, 2006.
Adoption of the Consent Agenda approved the annual performance review for Building
Department Receptionist Debi Close.
Approve Performance Review for Senior Engineering Technician Liz Finnegan
Liz Finnegan was hired in March, 2019, as the new Senior Engineering Technician after the
retirement of Steve Duff in January, 2018. Adoption of the Consent Agenda approved the
performance review for Senior Engineering Technician Liz Finnegan.
Approve Public Works Mechanic Job Description
Staff had updated the job description for the Public Works Mechanic position to reflect the
current needs of the Public Works Department. Adoption of the Consent Agenda approved the
updated Public Works Mechanic Job Description.
Approve Advertisement for Public Works Mechanic Position
The Public Works Department had a mechanic position vacancy. Adoption of the Consent
Agenda approved the advertisement for a Public Works Mechanic to fill that position.
Approve Public Works Worker Job Description
Staff had updated the job description for the Public Works Worker position to reflect the current
needs of the Public Works Department. Adoption of the Consent Agenda approved the updated
Public Works Worker Job Description.
Approve Advertisement for Public Works Worker Position
The Public Works Department had a maintenance worker position vacancy. Adoption of the
Consent Agenda approved the advertisement for a Public Works Worker to fill that position.
Approve Resolution Approving Property Line Adjustment for 6900 137th Street North and
7032 137th Street North – City of Hugo
The City of Hugo had requested approval of a property line adjustment for two City properties
located at 6900 137th Street North and 7032 137th Street North. The properties included the
existing Hugo Public Works building, Rice Lake Park, and Hanifl Fields Athletic Park. The
proposed property line adjustment would result in the existing public works facility being on a
separate parcel from all fields and park facilities. Staff found that the property line adjustment
complied with all applicable regulations in the City Code.
Adoption of the Consent Agenda approved RESOLUTION 2022-10 APPROVING A
Hugo City Council Meeting Minutes for March 7, 2022
Page 4 of 6
PROPERTY LINE ADJUSTMENT FOR CITY OF HUGO FOR PROPERTIES LOCATED
AT 6900 137TH STREET NORTH 7032 137TH STREET NORTH.
Approve Purchase Agreement with ISD624 for Public Works Facility-6900 137th Street
The City of Hugo was vacating the existing Public Works facility located at 6900 137th Street
North and had been working with the White Bear Lake Area School District on a purchase
agreement to convey the existing PW facility and the 10-acre lot to the WBL School District.
The purchase price for the property was $1,000,000.00 and included the condition that the City
had the right to repurchase the property in the future should there be a need. The purchase
agreement included corresponding easements and would allow continuing public access to the
Rice Lake Centre. Adoption of the Consent Agenda approved the purchase agreement to convey
the existing Hugo Public Works facility located at 6900 137th Street North to the WBL School
District for a purchase price of $1,000,000.00.
Approve Cooperative Agreement with DOT and White Bear Lake School District for
TH61 and 152nd Intersection Improvements
White Bear Lake School District had received bids for the intersection improvement at TH 61
and 152nd Street. The project was fully funded by the school district and consisted of turn lane
additions and signalization. Construction was anticipated to begin in April and would be
completed prior to school starting in the fall of 2022. Highway 61 would remain open during
construction. As part of improvements located on a State Trunk Highway, Cooperative
Construction Agreements were required by the Minnesota Department of Transportation. In
this case, White Bear Lake School District was a party to the agreement due to their
involvement in the project. Specifically, the agreement outlined the School District
responsibilities related to costs, construction, plans and specifications, right-of-way, etc. The
City would be responsible for maintenance of pedestrian facilities, minor signal system
maintenance and power to the signal facilities. These were standard agreements they had for all
communities. Adoption of the Consent Agenda approved RESOLUTION 2022 – 11
APPROVING COOPERATIVE CONSTRUCTION AGREEMENT WITH THE STATE OF
MINNESOTA DEPARTMENT OF TRANSPORTATION AND WHITE BEAR LAKE
SCHOOL DISTRICT FOR THE CONSTRUCTION OF A NEW SIGNAL SYSTEM AT THE
ELEMENTARY ENTRANCE AT THE INTERSECTION OF TH 61 AND 152ND STREET.
Approve Amendments to the Personnel Policy Regarding Personal Leave Pay
In review of the City’s Personnel Policy, it was found that certain language pertaining to
personal leave time and employee termination should be eliminated, specifically language that
requires the employee to be in good standing with the City at time of termination of
employment. Adoption of the Consent Agenda approved the amendment to the City’s
Personnel Policy.
Approve Pay Request No. 7 to Schreiber Mullaney for the Lions Park Pavilion
Schreiber Mullaney had submitted Pay Request No. 7 for the new Pavilion in Lions Park in the
amount of $787,621.21. The quantities completed to date had been reviewed and agreed upon
by the architect, contractor, and City staff. The amount indicated above reflected the work
certified through February 25, 2022, with a 5% retainage applied. The total retainage being
Hugo City Council Meeting Minutes for March 7, 2022
Page 5 of 6
held to date would be $105,521.62. Adoption of the Consent Agenda approved Pay Request No.
7 in the amount of $787,621.21 to Schreiber Mullaney Construction for the construction of the
City of Hugo Lions Park Pavilion.
Approve Pay Request No. 17 to Ebert Construction for the Public Works Facility Project
Ebert Construction had submitted pay request No. 17 for payment for the City of Hugo Public
Works Facility project in the amount of $216,130.36. The quantities completed to date had been
reviewed and agreed upon by the architect, contractor and City staff. The amount indicated
above reflected the work certified through February of 2022, with a 5% retainage applied. Total
retainage being held for the project to date was $466,168.08. Adoption of the Consent Agenda
approved Pay Request No. 17 in the amount of $216,130.36 to Ebert Construction.
Approve Variance from Shoreland Setback for 12582 Ingersoll Ave. -Tennyson
Ranell and Dan Tennyson had requested two variances for the reconstruction of an accessory
building on the property located at 12582 Ingersoll Avenue North. One was to allow the
building to be 6.9 feet from the Ordinary High Water (OHW) mark of Sunset Lake, where 100
feet was required by ordinance. The second variance request was to allow the building to be
19.8 feet from the front property line, where 40 feet was required by ordinance. At its
Thursday, February 24, 2022, meeting the Board of Zoning held a public hearing and
considered the request. There was no one that spoke during the public hearing except the
applicant. The Board of Zoning agreed the requests met the standards necessary to approve the
variances and unanimously recommended approval. Strub had removed this from the Consent
Agenda stating he had received notification of the request.
Petryk made motion, Klein seconded, to approve RESOLUTION 2022-12 APPROVING
VARIANCES TO ALLOW RECONSTRUCTION OF AN ACCESSORY BUILDING
WITHIN THE FRONT YARD AND SHORELAND SETBACK REQUIREMENTS OF
SUNSET LAKE FOR THE PROPERTY LOCATED AT 12582 INGERSOLL AVEUNE
NORTH.
Ayes: Klein, Petryk, Weidt
Abstain: Strub
Motion carried.
Approve Resolution Approving Plans and Specifications for 140th Street Project and
Advertise for Bids
Previously, the Council had authorized staff to prepare plans and specifications for the 140th
Street Extension Project that would extend the road approximately 600 feet west of the existing
140th Street road segment lying west of Fenway Avenue. Proposed improvements for the project
would include construction of watermain, storm sewer, and street construction. This project had
previously been added to the City Streets Capital Improvement Plan (CIP) and the extension
would facilitate expansion of the Schwieters campus development. Plans and Specifications had
been prepared for the 140th Street Extension Project and were ready to be advertised for bidding
Community Development Assistant Emily Weber provided background and explained the
funding for the project would be split with the developer. The project cost totaled $420,700.
Hugo City Council Meeting Minutes for March 7, 2022
Page 6 of 6
The City’s portion would be $184,100 and the developer would be assessed for $236,600. They
would be paying for the watermain, and the City would be paying to oversize it. Staff was
requesting the Council approve the plans and specifications and authorize advertisement for
bids. The contract would be awarded in April, 2022.
Petryk made motion, Klein seconded, to approve RESOLUTION 2022-13 APPROVING
PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
FOR THE 140TH STREET EXTENSION PROJECT.
All Ayes. Motion carried.
Redistricting Workshop on Monday, March 14, 2022
City Administrator Bryan Bear reminded the Council they scheduled a workshop on the
redistricting of City wards and precincts for Monday, March 14, 2022, at 5:00 p.m. at Hugo City
Hall.
Schedule Bus Tour for Saturday, October 1, 8, or 15, 2022
City Administrator Bryan Bear recommended Council select a date on which to hold the
Citywide Bus Tour.
Klein made motion, Petryk seconded, to schedule for Oct 1, 2022.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 7:54 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
Mayor Weidt called the workshop to order at 5:05
PRESENT: Klein, Petryk (via ZOOM), Strub, Weidt
ABSENT: Miron
STAFF PRSENT: City Administrator Bryan Bear, City Clerk Michele Lindau
Every ten years upon completion of the United States census, cities are required to use the census
data to confirm or reestablish ward boundaries to ensure equal representation. The Council held
this workshop to review the data which showed all three wards increased nearly the same in
population over the past ten years. Council agreed to keep the same ward boundaries and
reestablish precinct boundaries and polling locations. Staff will present a resolution to the
Council at their meeting on March 21, 2022, to approve the redistricting plan.
Weidt made motion, Klein seconded, to adjourn at 5:25 p.m.
All ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
Minutes
HUGO CITY COUNCIL MEETING
REDISTRICTING WORKSHOP
HUGO CITY HALL
MONDAY, MARCH 14, 2022 – 5 P.M.
City of Hugo Claims
March 21, 2022 G. 1
Vendor Invoice Amount Description Department
Baller, Scott CLAIM 25.00$ MN DOLI Registration - Plumbing Seminar (Online) Building Inspections
Baller, Scott CLAIM 25.00$ MN DOLI Registration - Sunrooms (Online) Building Inspections
Bronk & Sons Low Voltage Inc BASLV 5068 414.00$ Annual Monitoring of City Hall Alarm System Gen Gov't Bldgs
CC Stitcheri 3/15/2022 3,421.00$ Safety Gear Public Works
Century College 751362 460.00$ FFI & FFII Course Textbooks (4) Fire Dept
Century Link 651 426-8763 71.51$ 911 Emergency Line Administration
Century Link 651 429-3212 71.86$ Fire Station Phone Lines Fire Dept
Century Link 651 653-1154 69.51$ SCADA Lines Water & Sewer
Cintas Corporation 5099589351 95.44$ First Aid Supplies Public Works
City of Roseville 230768 7,398.73$ March Computer Service Various
Comcast 2/18/2022 158.32$ Business Internet (thru March 27) Fire Dept
Comcast 141874093 494.38$ Business Internet (February) Administration
Comcast 141874093 494.38$ Business Internet (February) Public Works
Companion Animal Control LLC February 346.64$ Callout Fees & Mileage Animal Control
Custom Fire Apparatus Inc 0021191-IN 35.39$ Parts - Unit #E1 Fire Dept
Dell Marketing LP 10550355273 817.00$ Council Chambers Laptop Audio/Video
Dell Marketing LP 10552986840 124.54$ Monitor - Laserfiche Workstation Administration
Dell Marketing LP 10566353370 277.45$ Monitor, Keyboard & Mouse Public Works
Ferguson Waterworks 489904 79.45$ Curb Stop Wrench Water Utility
Fleet Alignment Service 3855 321.02$ Alignment - Unit #110-16 Parks Dept
Forest Lake Napa February 373.69$ Auto Parts and Shop Supplies Various
Gene's Disposal Service Inc 434666 950.98$ February Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 434666 209.06$ February Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 434666 98.35$ February Waste Hauling - City Hall Gen Gov't Bldgs
Gopher State One Call 2020479 132.30$ February Service Charges Water & Sewer
Hagstrom, Terry CLAIM 29.99$ Safety Gear (Menards) Building Inspections
Hoistad, Joel CLAIM 45.00$ MN DOLI Registration - Plumbing Seminar Building Inspections
Hoistad, Joel CLAIM 45.00$ MN DOLI Registration - Sunrooms Building Inspections
Hugo Equipment Company 176723 59.99$ Helmet (Tree Trimming) Street Dept
Hugo Equipment Company 176815 76.99$ Parts - Unit #460 Street Dept
Hugo Equipment Company 176815 44.99$ Parts - Unit #452 Street Dept
Hugo Equipment Company 176837 59.99$ Helmet (Tree Trimming) Street Dept
Hugo Feed Mill 122575 24.99$ Flashlight Building Inspections
Innovative Office Solutions LLC IN3690005 5.70$ Wall Clips Finance Dept
Innovative Office Solutions LLC IN3698529 121.67$ Label Tape, Binders, Pens & Copyholder Public Works
Innovative Office Solutions LLC IN3698529 43.78$ Trash Can Liners Public Works
Innovative Office Solutions LLC IN3703525 142.82$ Envelopes & Batteries Administration
Innovative Office Solutions LLC IN3703525 92.22$ Toner Water & Sewer
Innovative Office Solutions LLC IN3703525 71.34$ Trash Can Liners Gen Gov't Bldgs
Innovative Office Solutions LLC IN3703525 45.20$ Breakroom Supplies Gen Gov't Bldgs
Johnson/Turner February 4,829.00$ Prosecution Fees (Flat Fee) General Legal
Johnson/Turner February 4,111.50$ Civil Legal Fees - See Attached Breakdown General Legal
Johnson/Turner February 294.95$ Disbursements (Prosecution Costs) General Legal
Kath Fuel Oil Service Co. 736212 1,006.90$ Bulk Lubricants Public Works
Kieffer, Rick CLAIM 340.76$ MRWA Conference - Lodging Water & Sewer
Kieffer, Rick CLAIM 79.52$ MRWA Conference - Mileage Water & Sewer
Kieffer, Rick CLAIM 51.96$ MRWA Conference - Expenses Water & Sewer
Knowlan's Super Markets Inc 2406 86.41$ Sledding Party Supplies Parks Dept
Loffler Companies Inc 467246229 475.31$ March Copier Service Payment Administration
MacQueen Emergency P01893 511.29$ Structural Boots Fire Dept
Marco INV9717172 46.66$ March Copier Maintenance Building Inspections
Minnesota Cleaning Services Inc 0422HH04 605.00$ March Cleaning Services Gen Gov't Bldgs
Minnesota Cleaning Services Inc 0422HH05 100.00$ March Cleaning Services - Hanifl Parks Dept
Minnesota Cleaning Services Inc 0422HH06 500.00$ March Cleaning Services Public Works
Minnesota Cleaning Services Inc 0422HH06 450.00$ March Cleaning Services Fire Dept
Minnesota Department of Health 8412 23.00$ Water Operator Renewal - Jeff Maas Water Utility
Minnesota Department of Health 12565 23.00$ Water Operator Renewal - Scott Anderson Water Utility
Minnesota Department of Health 12572 23.00$ Water Operator Renewal - Ryan McCullough Water Utility
Minnesota Pollution Control Agency SC-2951 23.00$ Wastewater Certification Renewal - Rick Kieffer Sewer Utility
Minnesota Pollution Control Agency SC-77009723 23.00$ Wastewater Certification Renewal - Neal Nelson Sewer Utility
North American Safety Inc INV63250 58.00$ Safety Gear Public Works
Olson's Sewer Service Inc 97374 649.00$ PW Facility Septic System Pumping Public Works
Otter Lake Animal Care Center 222191 200.00$ Boarding & Rescue Fees Animal Control
Oxygen Service Company 3513789 89.84$ Welding Supplies Public Works
Oxygen Service Company 3516023 81.14$ Welding Supplies Public Works
Press Publications 731371 127.00$ City Council Public Hearing Notice Ordinances/Proceedings
Press Publications 731373 69.58$ Public Hearing - Oneka Pkwy Assessments Ordinances/Proceedings
Ricoh USA, Inc 5064017326 89.45$ Overage Charges (Color) Public Works
Ricoh USA, Inc 5064017326 14.97$ Overage Charges (B & W) Public Works
Page 1
City of Hugo Claims
March 21, 2022 G. 1
Vendor Invoice Amount Description Department
Safe-Fast Inc INV258043 23.40$ Safety Supplies Public Works
Signature Lighting Inc 1294 875.77$ Streetlight Repairs Street Dept
Signature Lighting Inc 1295 2,291.30$ Streetlight Repairs Street Dept
TASC IN2319750 50.00$ March Cobra Administration Fee Finance Dept
TASC IN2319754 50.00$ April Cobra Administration Fee Finance Dept
T-Mobile 870254054 1,210.72$ Cellular Phone Charges Various
Tri-State Bobcat E32609 2,500.00$ Chipper Rental (Tree Trimming) Street Dept
Trugreen 153268091 557.13$ Salt (Snow & Ice Control) Street Dept
UniFirst Corporation 090 0681694 14.08$ Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 090 0681695 37.54$ Supplies & Floor Mat Services (FH) Fire Dept
UniFirst Corporation 090 0681696 173.70$ Uniform, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 090 0683075 135.30$ Uniform, Supplies & Floor Mat Services (PW) Public Works
Verizon Wireless 9901081235 905.52$ Cellular Phone Charges Various
Viking Electric Supply Inc S005559502.001 4.59 Parts - Well No. 2 Water Utility
Warner's Stellian 74602 29.99$ Appliance Cord-New PW Facility Appliances Public Works
Washington County 2022-R-001 600.00$ Right of Way Permit - Monument Sign Street Dept
WSB & Associates January 47,072.75$ Engineering Fees - See Attached Breakdown Various
Xcel Energy 51-0013493712-0 9,261.42$ Lions Park Pavilion Natural Gas Service Parks Dept
Xcel Energy 51-0013741927-6 335.93$ 14696 Fondant Avenue Gas Rental Properties
Xcel Energy 51-0013741927-6 65.70$ 14696 Fondant Avenue Electric Rental Properties
99,052.75$ Total Claims for March 21, 2022
Page 2
CITY OF HUGO
RESOLUTION 2022-
RESOLUTION APPROVING REDISTRICTING PLAN
CONFIRMING EXISTING MUNICIPAL WARD BOUNDARIES AND
CREATING NEW PRECINCT BOUNDARIES AND POLLING LOCATIONS
WHEREAS, following the national census conducted every 10 years, state and local
governments must redraw their elective districts (redistrict), a necessary process to insure equal
representation among the wards, and;
WHEREAS, the legislature of the State of Minnesota has been redistricted; and
WHEREAS, Minnesota Statute 204B.14, subd. 3 (d) requires a municipality to
reestablish precinct boundaries of voting precincts and polling places within a municipality;
WHEREAS, the City used the 2020 Census data to establish equal populations among its
three wards, and;
WHEREAS, the City Council considered the restricting plan at a duly called public
meeting;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
HUGO, MINNESOTA, that it should and hereby does approve the redistricting plan as described
herein:
Ward 1, Precinct 1
Beginning at the southwest corner of the City, northerly along the west border of the City to
CSAH 8 (Frenchman Road), thence easterly along the centerline of CSAH8 to its intersection
with T.H. 61 (Forest Blvd.), thence southerly along T.H. 61 to the southern border of the City,
thence westerly along said southern border of the City to the point of beginning.
Ward 1, Precinct 2
Beginning at the intersection of T.H. 61 and 120th Street, northerly along the centerline of T.H.
61 to its intersection with 140th Street then easterly along 140th Street to Egg Lake Road, thence
southeasterly along Egg Lake Road to its intersection with Goodview Avenue, thence southerly
along the centerline of Goodview Avenue to the north boundary of ISD 832 (Mahtomedi), thence
westerly along said boundary to the westerly boundary of ISD 832 as extended, thence southerly
along said boundary to the southern border of the City, thence westerly along said southern
border of the city to the point of beginning.
Ward 2, Precinct 3
Beginning at intersection of Elmcrest Avenue (west border of the City) and Frenchman Road,
northerly along Elmcrest Avenue to the north border of ISD 624 (White Bear), thence easterly
Resolution 2022‐ Redistricting
along said border to its intersection with T.H.61, thence southerly along the centerline of T.H.61
to the intersection of T.H. 61 and Frenchman Road, thence westerly along the centerline of
Frenchman Road to the point of beginning
Ward 2, Precinct 4
Beginning at the intersection of Elmcrest Avenue (west border of the City) and the southern
border of ISD 831 (Forest Lake), thence northerly along the centerline of Elmcrest Avenue to the
intersection of 180th Street (north border of the City) thence easterly along the centerline of 180th
Street to Henna Avenue, thence southerly along the centerline of Henna Avenue to its
intersection with 165th Street, thence westerly along the centerline of 165th Street to its
intersection with Harrow Avenue, thence southerly along Harrow Avenue to its intersection with
the south border of ISD 831, thence westerly along said border the point of beginning.
Ward 3, Precinct 5
Beginning at the intersection of 140th Street and T.H. 61 (Forest Blvd), thence northerly along
the centerline of T.H. 61 to the point of its intersection with the northern boundary of ISD 624
(White Bear), thence easterly along said boundary to its intersection with Harrow Avenue,
thence northerly along the centerline of Harrow Avenue to its intersection with 165th Street,
thence easterly along the centerline of 165th Street to Henna Avenue, thence northerly along the
centerline of Henna Avenue to its intersection with 180th Street, thence easterly along the
centerline of 180th Street (north border of the City), to its intersection with Keystone Avenue
(east border of the City), thence southerly along the east border of the City to the to the point of
its intersection with the border of ISD 834 (Stillwater) and ISD 624 (White Bear), thence
following the borders of ISD 834 and ISD 624 southwesterly towards the intersection of the
northeast corner of ISD 832 (Mahtomedi), thence west along the said boundary of 832/624 to its
intersection with Goodview Avenue, thence north along the centerline of Goodview Avenue to
Egg Lake Road, thence west along the centerline of Egg Lake Road to 140th Street, thence
westerly along the centerline of 140th Street to the point of beginning.
Ward 3, Precinct 6
Beginning at the south border of the City at the west boundary of ISD 832 (Mahtomedi), thence
northerly along the west boundary of ISD 832 to the north boundary of ISD 832, thence easterly
along the north boundary of ISD 832 to its intersection with the west boundary of ISD 834
(Stillwater), thence northeasterly following the north boundary of ISD 834 to its intersection with
Keystone Ave, thence southerly along the centerline of Keystone Avenue (eastern border of the
City) to its intersection with the south border of the City, thence westerly on the southern border
of the City to the point of beginning.
Attached to this resolution, for illustrative purposes, is a map showing said precincts and the
location of each polling place.
Resolution 2022‐ Redistricting
Polling Places The designated polling places for these precincts and wards are as follows:
Ward 1, Precinct 1 - Hugo Fire Station, 5323 140th Street North
Ward 1, Precinct 2 – Hugo City Hall, 14669 Fitzgerald Avenue North
Ward 2, Precinct 3 – Lions Park Building, 5524 Upper 146th Street North
Ward 2, Precinct 4 – New Life Church, 6000 148th Street North
Ward 3. Precinct 5 – Public Works Building, 8220 140th Street North
Ward 3, Precinct 6 - Rice Lake Centre, 6900 137th Street North
ADOPTED by the City Council on March 21, 2022.
_______________________________
Tom Weidt, Mayor
ATTEST:
_________________________________
Michele Lindau, City Clerk
170TH
165TH
FOREST140TH
132ND
122ND
125THELMCREST IRISH152ND
137TH
GOODVIEW177TH
HENNAHOMESTEADJEFFREYONE
K
AINGERSOLLKEYSTONE157TH
130THONEKA LAKEJODYHYDE147TH
120THEVERTON I
SLETONFRENCHMAN
KELLERETHANFALCON175TH
FIO
N
A
180TH
HARROW145TH
159TH
VIC
T
O
R
136TH
149TH
EGG LAKE
H ER ITAG E
158TH
HILO148TH
135THFENWAY
JANERO126THILLIESHEATHERINWOODJULY1 2 9 T H
155TH
121ST
FLAY
EUROPAR O S E M A R Y
KERRY124TH GENEVA138THFARNHAMVALJEAN 150THFOXHILL151ST
141STPRAIRIE
FINALE146TH
FINLEYEMPRESS ELMGREENEF
AI
ROAKSF
A
B
L
E
H
IL
L
VICTOR HUG
O
IVANGREYSTONEFRENCH
GARDEN134TH142ND
174TH
HADLEY128THFOUNTAIN
FERRARAFREEDOMFABLE
A
R
B
R
E
EXHALLG A L L I V A N
F
OS
T
E
R127THFITZGERALD
FONDANTF L O R A
JARDINFENSONEMMIT
GENERATIONEVERTONKEYSTONE152ND
120TH
GOODVIEW
180TH
ISLETON147TH
INGERSOLLFARNHAMF
L
A
Y
ET
H
A
N FOXHILL141STFENWAYINGERSOLL1 2 9 T H
HOMESTEADELMCRESTFIONAHENNA137TH
1 5 2 N D
IRISH142ND
175TH
1 2 5 T HEUROPA
120TH
F
ENWAYKEYSTONEGENEVA152ND
FLAY150TH
140TH
KEYSTONE125THFARNHAM180THFALCON142NDFINALE
125TH
G
R
E
Y
S
T
O
N
E
KELLER
180TH
130TH
157TH
180TH
F
I
ONA
180TH
ONEKAINGERSOLL147TH
12 6T H
FENWAY130TH
147TH
FRENCHMAN
180TH
ONEKAWard 1
Hugo Fire Hall5323 140th St. N.
Precinct 1
Hugo City Hall14669 Fitzgerald Ave. N
Precinct 2
1
23
4
5
6
School Districts
Lakes & Water
Precinct Locations
/
Ward & Precin ct Map
Ward 3
Public Works Building8220 140th St. N.
Rice Lake C entre6900 137th St. N.
Precinct 6
Precinct 5
Ward 2
Lions Park Building5524 U pper 146th St. N
New Life Church6000 148th St. N.
Precinct 3
Precinct 4
Map app ro ved bythe City Council o n March 21, 2 022
White Bear Lake
Mahtomedi
Forest Lake
Stillwater
Agenda Item: G.6
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT: Charles and Marykay Haas. Zoning amendment request to rezone from
the Agricultural Zoning District to the Long Term Agricultural Zoning
District for the property located at 15500 Keystone Avenue North.
DATE: March 16, 2022 for the City Council Meeting on March 21, 2022
ZONING: Agricultural District (AG)
LAND USE: Agricultural (AG)
REVIEW DEADLINE: April 9, 2022
1. PLANNING COMMISSION UPDATE:
At its March 10, 2022 regularly scheduled meeting, the Hugo Planning Commission considered
the zoning amendment request to rezone from the Long Term Agricultural Zoning District to the
Agricultural Zoning District submitted by Charles and Marykay Haas and held a public hearing.
No one came forward at the public hearing. Staff provided background and recommended
approval of the request. The Planning Commission agreed that the request met the criteria
necessary to approve the application and recommended approval of the zoning amendment to the
City Council.
2. DESCRIPTION OF REQUEST:
Charles and Marykay Haas are requesting to rezone their property from the Agricultural Zoning
District to the Long Term Agricultural Zoning District.
3. BACKGROUND:
The Minnesota Agricultural Land Preservation Program was established with the passage of the
Agricultural Land Preservation Policy Act of 1984, which consists of tools for agricultural land
preservation at the local level and a program to create awareness of agricultural land preservation
and conservation tools. With this act, counties adopting agricultural land preservation plans can
offer agricultural preserves, which limits the use of the land to agriculture or forestry. In return,
Haas Zoning Amendment
Page 2
property owners that opt into the program receive property tax credits and protection for normal
agricultural practices. The program also provides tax relief for agricultural and conservation land
by requiring the City Assessor to base any assessment on the land’s agricultural value.
In order to offer the benefits of agricultural preserves to property owners, a county must have an
approved agricultural land preservation plan. An agricultural land preservation plan is a part of a
comprehensive land use plan that designates land for long-term agricultural use, while providing
for expected growth around urbanized areas. Hugo has zoning and subdivision provisions
outlined in the City Code that restricts properties zoned Long Term Agricultural to agricultural
use and require low residential densities at one dwelling unit per 40 acres. In order to be
considered for the MN Agricultural Land Preservation Program, the property must be zoned
Long Term Agricultural.
The applicant would like to enter into the Agricultural Land Preservation Program and therefore
is requesting to be rezoned from Agricultural to Long Term Agricultural.
4. LEVEL OF DISCRETION IN DECISION MAKING:
The City has discretion in approving or denying rezoning applications, based on whether or not
the proposal meets the standards outlined in the Comprehensive Plan and Zoning Ordinance
requirements. If the City finds that all the applicable standards are met, the rezoning application
must be approved. Alternatively, if the City finds that any of the applicable standards are not
met, the application may be denied.
5. CONTEXT:
A. Surrounding Land Use and Zoning
The subject property is zoned Term Agriculture (AG) and the land use is identified as
Agricultural. The properties to the north, west, and east are zoned Agricultural (AG). All
surrounding properties are identified as Agricultural in the 2040 Land Use Plan.
B. Natural Characteristics of Site
The 79.41 acre site has a single family home and one accessory structure located on it. The rest
of the property is a mix of wetland and natural vegetation.
6. ANALYSIS:
Staff has analyzed this rezoning based on the four criteria in the City ordinance under Section
90-40, Zoning Amendments:
1. The requested amendment is in compliance with the City’s Comprehensive Plan.
The City’s Comprehensive Plan identifies the subject property as agricultural. The
requested amendment would not change the land use of the property. The property is
Haas Zoning Amendment
Page 3
located in the east part of the City, which is planned for agricultural and rural residential
uses.
2. The proposed zoning classification is appropriate for the property given the topographic,
environmental and cultural limitations of the site.
The property consists of a single family home and is primarily natural vegetation and
wetlands. While the property is not used for traditional agricultural pursuits, is does
contain high quality natural areas and trees. The Long Term Agricultural (LA) zoning
would be appropriate for the property.
3. Existing public infrastructure is adequate to handle the development that can reasonable
be foreseen on the site.
The property is served by well and septic. Municipal sewer and water is not available to
this area of the City. By changing the zoning from AG to LA, the minimum lot size
would change from 10 acres to 40 acres.
No development is proposed on the site and the existing access to the property is
adequate for the use.
4. The proposed zoning classification will not have unreasonable negative impacts on
adjacent properties.
The rezoning will not negatively impact the adjacent properties. The property will remain
in agricultural and open space uses consistent with other properties in the zoning district.
5. The floodplain designation on the official zoning map shall not be removed from
floodplain areas unless it can be shown that the designation is in error or that the area
has been filled to or above the elevation of the regulatory flood protection elevation and
is contiguous to lands outside the floodplain.
The floodplain areas are not proposed to be impacted.
7. CONCLUSION AND PLANNING COMMISSION RECOMMENDATION:
Staff found the application meets the criteria outlined in the City Code. The Planning
Commission discussed the request and held a public hearing. The Planning Commission
recommends approval of the zoning amendment request to rezone the property located at 15500
Keystone Avenue North from the Agricultural Zoning District to the Long Term Agricultural
Zoning District.
ATTACHMENTS:
1. Location Map
2. Ordinance for Rezoning
152nd Street North Keystone Avenue North15500 Keystone Avenue NorthLocation MapHugo, MN
Roads
Hugo Border
Parcel Boundary
¯0 700Feet1 in = 700 feet Document Path: S:\Mapping\Emily\LocationSite Maps\2020\Haas Zoning Amendment.mxdSite
ORDINANCE 2022 - XXX
CITY OF HUGO
AN ORDINANCE WITHIN THE CITY OF HUGO, MINNESOTA
AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO
CLASSIFY CERTAIN LANDS LOCATED 15500 KEYSTONE AVENUE NORTH
THE CITY OF HUGO ORDAINS:
Section 1. Amendment of the City Code. Chapter 90 of the City Code of the City
of Hugo, Minnesota, is hereby amended by changing the classification on the City of Hugo
Zoning Map to Long Term Agricultural (LA) with respect to the property legally described
as follows:
The East half of the Northeast Quarter of Section Thirteen in Township Thirty-one North,
of Range Twenty-one West, Washington County, Minnesota.
Section 2. Effective Date. This amendment shall take effect upon its passage.
ADOPTED BY THE HUGO CITY COUNCIL ON MARCH 21, 2022.
______________________________
Tom Weidt, Mayor
ATTEST:
_____________________________
Michele Lindau, City Clerk
Agenda Item: G.7
CITY OF HUGO
MEMORANDUM
TO: Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT: Approval to submit the Metropolitan Council Water Efficiency Grant
Application
DATE: March 17, 2022 for the City Council Meeting on March 21, 2022
1. OVERVIEW:
The Metropolitan Council will implement a water efficiency grant program effective July 1, 2022
to June 30, 2024. Grants will be awarded on a competitive basis to municipalities that manage
municipal water systems. The Council will provide 80% of the program cost while the
municipality would be responsible for the remaining 20%. Municipalities will use the combined
Metropolitan Council funds to run their own grant or rebate programs. Grants from the
Metropolitan Council will be made available in amounts ranging from $5,000 to $50,000.
Grantees will be required to provide estimated water savings achieved through this program for
Clean Water, Land & Legacy Amendment reporting purposes.
The goal of the water efficiency grant program is to support technical and behavioral changes
that improve municipal water use efficiency. Grants are only for water efficiency programs
offering rebates or grants to property owners who are customers of the municipal water supply
system and must be a replacement of a specified water using device with approved devices that
use substantially less water. For example, replacing an old toilet or irrigation controller with a
newer, more water efficient device.
2. BACKGROUND:
The City of Hugo has participated in the Metropolitan Council water efficiency grant programs
previously in the past. In 2016, the City of Hugo was awarded money from the Clean Water Fund
and offered a rebate program to residents who purchased WaterSense labeled toilets, irrigation
controllers, or clothes washing machines and replaced old, inefficient products. In 2019, the City
of Hugo used the funds to purchase 309 Rachio 3 Smart Irrigation Controllers and offered them
to residents at a discounted price of $30.
Page 2
3. 2022 GRANT APPLICATION:
Staff is proposing to submit an application to the Metropolitan Council Water Efficiency Grant
Program. The proposed grant amount from the Metropolitan Council is $50,000, with the
understanding that Hugo is responsible to provide a local match of $12,500.
4. PROPOSED GRANT PROGRAM:
If awarded the funds, staff is proposing to use the rebate program to update the irrigation systems
in various City parks and properties. The irrigation systems would be updated with US EPA
WaterSense labeled irrigation controllers and associated valves and sensors. With the grant
program, expenses eligible for reimbursement are the out-of-pocket cost of the devices and its
installation. Staff is estimating that at each proposed location, the estimated cost to update the
irrigation controller, associated valves and sensors, and installation cost is between $7,000 and
$8,000. This estimate is based off of the cost of similar projects and staff expects that the City
would be able to update up to eight irrigation systems within City properties. Staff is proposing
to apply for $50,000, which would require the City to contribute $12,500. The local match for
this program would be funded by the money set aside in the Neighborhood Park Improvements
fund in the Parks Capital Improvement Plan. Should the grant be approved and funds awarded,
staff is proposing that the following parks and City properties be evaluated for the proposed
irrigation system update:
Hugo Fire Hall
Diamond Point Park
Oakshore Park
Aspire Park
Val Jean Park
Arbre Park
Heritage Ponds Park
McCollar Park
In total, the above properties used 3,828,000 gallons of water, not including Fire Hall usage, to
irrigate in 2021. The proposed system updates are expected to reduce water usage by 62% due to
the increased efficiency of the devices, which would result in 2,373,360 gallons of water saved
based on last year’s usage.
5. CONCLUSION:
Staff is asking for approval to submit an application to the Metropolitan Council Water
Efficiency Grant Program with the understanding that the City of Hugo is responsible for a local
match of $12,500.
Attachments:
1. Metropolitan Council Water Efficiency Grant Application Form
1
Metropolitan Council
Water Efficiency Grant Program
Overview
The Metropolitan Council (Council) will implement a water efficiency grant program effective July 1, 2022 to
June 30, 2024. Grants will be awarded on a competitive basis to municipalities that are served by a municipal
water system.
The Council will provide 80% of the program cost; the municipality must provide the remaining 20%.
Municipalities will use the combined Council and municipality funds to run their own grant or rebate programs.
Grants will be made available in amounts with a minimum of $5,000 and a maximum of $50,000. Grantees will
be required to provide estimated water savings achieved through this program for Clean Water, Land & Legacy
Amendment reporting purposes.
Legislative Directive - Minnesota 2021 Session Law
$625,000 the first year and $625,000 the second year are for the water demand reduction grant program to
encourage municipalities in the metropolitan area to implement measures to reduce water demand to
ensure the reliability and protection of drinking water supplies. Fiscal year 2022 appropriations are available
until June 30, 2023, and fiscal year 2023 appropriations are available until June 30, 2024.
Grant Program Goal
The goal of the water efficiency grant program is to support technical and behavioral changes that improve
municipal water use efficiency in the seven-county metropolitan area.
Critical Points to Remember
• The applying municipality must be served by a municipal public water supply system
• New construction and new developments are not eligible
• A portion of each eligible activity’s cost must be paid by the property owner
• Funds are for rebates or grants only; consulting and city staff time are ineligible
• Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the Metropolitan
Council logo on program-related web pages and paper communications
Grant Program Structure: Administration and Funding
The Water Efficiency Grant Program will be administered by Metropolitan Council Environmental Services
(MCES) and will be funded with $1,000,000 appropriated by the 2021 Minnesota Legislature. Grant applications
will be reviewed and ranked by the MCES Water Supply Planning Unit staff. The remaining $250,000 of this
funding has been allocated to a different municipal water efficiency grant project.
Grants are only for water efficiency programs offering rebates or grants to property owners who are customers
of the municipal water supply system and who replace specified water using devices with approved devices that
use substantially less water.
2
Grants will be awarded to municipalities in amounts ranging from $5,000 to $50,000 for providing rebates or
grants to property owners. Municipalities will be responsible for the design and operation of their rebate or
grant program and its details. Grant payments to the municipality will be for 80% of approved program
amounts. The municipality must provide the remaining 20% of the granted/rebated amount to the property
owner. Municipality rebates or grants are eligible for reimbursement on device replacements conducted July 1,
2022 through June 30, 2024.
Here is an example of the grant funding design:
Metropolitan Council Grant Amount $16,000 (80% of total)
Municipality Match $4,000 (20% of total)
Municipality Grant/Rebate Program Total $20,000 (100% of total)
Eligibility
This grant program is limited to municipalities in the seven-county metropolitan area.
Municipalities eligible per above must apply to participate and, if approved, sign a standard Council Grant
Agreement, before any eligible rebates or grants can be submitted for reimbursement. Agreements shall require
that municipalities:
• Entirely pass through grants received (as is being done by MCES)
• Verify purchase of devices to receive grants
• Retain records and cooperate with any audits
• Conduct all communications with property owners and ensure all written communications to property
owners include both the Clean Water, Land and Legacy Amendment and the Metropolitan Council’s logo
• Provide quantitative information for state reporting purposes
Eligible water efficiency devices consist of the following:
• Toilet replacement with a US EPA WaterSense labeled toilet
• Irrigation controller replacement with a US EPA WaterSense labeled controller, either weather-based or
soil moisture-based
• Clothes washing machine replacement with a US DOE Energy Star labeled clothes washing machine
• Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body
• Irrigation system audit by an Irrigation Professional certified by a US EPA WaterSense program
• Residential dishwasher replacement with a US DOE Energy Star labeled residential dishwasher
Expenses eligible for reimbursement are the out-of-pocket cost of the device and its installation only, not to
include any owner labor costs. In addition, new construction and new developments are ineligible, as this
program is intended as a current infrastructure replacement program.
Application Process
• Applicants must be served by a municipal public water supply system
• Municipalities will submit MCES supplied application form by March 31, 2022. Required information
includes:
o the municipality’s rebate or grant program design and work plan
o proposed examples of communications to property owners
o requested total grant amount
o estimated annual amount of water saved by the applying municipality
3
• Application form is available at: https://metrocouncil.org/Wastewater-Water/Funding-
Finance/Available-Funding-Grants.aspx
• Submit competed application to: brian.davis@metc.state.mn.us
• Metropolitan Council will notify municipalities of grant awards and provide grant agreements by April
29, 2022.
Proposal Selection Criteria
In the event that funds requested exceed funds available, the following criteria will be used to determine the
amount granted to a given municipality:
• Municipalities with identified water supply issues in Master Water Supply Plan Community Profiles or
Local Water Supply Plans
• Municipalities’ ratio of peak monthly water use to winter monthly water use
• Municipalities’ average residential per capita water use
• The order in which applications are received and until grant funds are completely committed
Funding Process and Reporting Requirements
• Utilizing forms provided by MCES, the following information must be reported on a quarterly basis:
o Number, type and amount of rebates or grants provided to property owners, along with each
property address
o Estimated annual gallons of water saved per device installation
o Municipality matching funds disbursed
o Number of unmet funding requests from property owners, if any
• Upon review and confirmation of the above information, MCES will process a grant payment in the
amount of 80% of approved total rebates or grants for the reporting period.
• MCES will provide confirmation of grant balances available upon request and reserves the right to
amend grant agreements, in collaboration with grantee municipality, if quarterly reporting indicates
rebate or grant programs will not fully utilize grant awards within the grant period.
Qualified Activities
• Residential dishwasher replacement with a US DOE Energy Star labeled residential dishwasher:
https://www.energystar.gov/products/dishwashers
• Toilet replacement with a US EPA WaterSense labeled toilet:
https://lookforwatersense.epa.gov/products/Product-Search-Results-Toilets.html
• Irrigation controller replacement with a US EPA WaterSense labeled controller, either weather-based or
soil moisture-based:
https://lookforwatersense.epa.gov/products/Product-Search-Results-IrrigationController.html
https://lookforwatersense.epa.gov/products/Product-Search-Results-
SoilMoistureBasedIrrigationController.html
• Clothes washing machine replacement with a US DOE Energy Star labeled clothes washing machine:
https://www.energystar.gov/productfinder/product/certified-clothes-washers/results
4
• Irrigation spray sprinkler body replacement with a US EPA WaterSense labeled spray sprinkler body:
https://lookforwatersense.epa.gov/products/Product-Search-Results-Sprinkler.html
• Irrigation system audit by an Irrigation Professionals certified by a US EPA WaterSense program:
https://lookforwatersense.epa.gov/pros/
Metropolitan Council Water Efficiency Grant Application Form
Applicant Information:
Municipality: _________________________________________________________________
Municipal Utility: ______________________________________________________________
Mailing Address: ______________________________________________________________
Primary Contact Information: Municipality primary authorized representative (all correspondence
regarding the Water Efficiency Grant Program should be addressed to individual named below):
NAME: _________________________________________________________________
TITLE: _________________________________________________________________
STREET: _________________________________________________________________
CITY, ZIP: _________________________________________________________________
PHONE: _________________________________________________________________
EMAIL: _________________________________________________________________
Secondary Contact Information: Municipality secondary authorized representative:
NAME: _________________________________________________________________
TITLE: _________________________________________________________________
STREET: _________________________________________________________________
CITY, ZIP: _________________________________________________________________
PHONE: _________________________________________________________________
EMAIL: _________________________________________________________________
Municipal Total Per Capita Water Use (2020): _________________ (gallons per person-day)
Municipal Residential Per Capita Water Use (2020): _________________ (gallons per person-day)
Municipal Ratio of Peak Month to Winter Month Water Use (2020): ________________
Municipality’s estimated annual water savings from proposed program: _______________ (gallons)
Program Design:
Requested Grant Amount (must equal 80% of total program budget): $______________________
Required Municipality Matching Amount (must equal 20% of total program budget): $______________
Total Program Budget (Requested Grant Amount + Match): $_____________________________
Example Calculation:
Requested Grant Amount $16,000 (80% of total)
Required Municipality Matching Amount $4,000 (20% of total)
Total Program Budget $20,000 (100% of total)
Will your program be a grant program or rebate program? ________________________________
Estimated Number of Items:
Item Estimated Number
Toilets
Irrigation Controllers
Clothes Washing Machines
Irrigation Spray Sprinkler Bodies
Irrigation System Audits
Dishwashers
2
Project Work Plan and Schedule:*
Task Description Responsible
Person
Start Date Completion
Date
* Municipality may create own project plan and schedule form
3
Communications to Property Owners:
How will your program be advertised (check all that apply):
Newsletter ____
Print Media ____
Email ____
Twitter ____
Website____
Radio ____
Television ____
Facebook ____
Nextdoor ____
Other Social Media ____
Please attach examples of proposed newsletter, print media, or email communications.
Critical Points to Remember:
• The applying municipality must be served by a municipal public water supply system
• New construction and new developments are not eligible
• A portion of each eligible activity’s cost must be paid by the property owner
• Funds are for rebates or grants only; consulting and city staff time are ineligible
• Grant recipients must display the Clean Water, Land and Legacy Amendment logo and the
Metropolitan Council logo on program-related web pages and paper communications
4
5
Reporting Example
Property Street Address and Zip Code (Select) Property
Type:
(Select) Water
Device Replaced:
Cost per
Device ($):
# of
Devices:
Rebate or
Grant per
Device ($)
Est. Annual Water
(Gallons) Saved
Per Device:
Total
Rebate or
Grant
Municipality
Contribution:
Eligible
Grant
Amount
Estimated
Annual Water
Saved (Gallons):
2094 Proviso Avenue Residential Clothes Washer $800.00 1 $200.00 5,000 $200.00 $40.00 $160.00 5,000
3452 Enola Drive Residential Irrigation Controller $250.00 1 $150.00 20,000 $150.00 $30.00 $120.00 20,000
994 Argentine Place Residential Irrigation Controller $200.00 1 $150.00 20,000 $150.00 $30.00 $120.00 20,000
5377 Shoreham Way Residential Toilet $350.00 1 $125.00 7,000 $125.00 $25.00 $100.00 7,000
Calculated Totals:
1
SECOND AMENDMENT TO PURCHASE AGREEMENT
This Second Amendment to Purchase Agreement is made effective March 21, 2022 by and between the
City of Hugo (“Seller”) and DENNIS Properties, LLC (“Buyer’):
WHEREAS, Seller and Buyer are parties to that certain Purchase Agreement dated January 20, 2021
relating to approximately 4.5 acres of land located in the City of Hugo, as amended by the First
Amendment to Purchase Agreement (collectively the “Purchase Agreement”);
WHEREAS, Seller and Buyer desire to enter into this Second Amendment to the Purchase Agreement as
more fully set forth below;
NOW, THEREFORE, Seller and Buyer hereby agree to this Second Amendment as follows:
1.The first and second sentences of section 3(A) are hereby replaced in their entirety by the following:
First Phase: The First Phase shall occur no later than September 30, 2022 (the “First Phase Closing
Date”); provided, however, that Buyer may by written notice to Seller extend the First Phase Closing
Date to January 31, 2023, in which case $10,000 of the Earnest Money may become nonrefundable as
set forth in section 2.b.(iii) above. The portion of the Property to be acquired at the First Phase shall
consist of not less than 1 acre and not more than 2.3 acres of the real property.
2.The first sentence of section 3(B) is hereby replaced in its entirely by the following:
Second Phase: The Second Phase shall occur no later than September 30, 2026 (the “Second Phase
Closing Date”); provided that Buyer may extend the Second Phase Closing Date to September 30, 2027 if
Buyer deposits Twenty Thousand Dollars of additional Earnest Money with Escrow Agent no later than
September 30, 2026.
3. The date of December 31, 2022 in the first sentence of section 4(A) is changed to December 31, 2023.
4.The date in the first sentence of Exhibit B, section 1 is hereby changed from December 31, 2022 to
December 31, 2023
5.In Exhibit B, section 2, the date of December 31, 2022 is hereby changed to December 31, 2023, and
the date of March 1, 2023 is changed to March 1, 2024.
6.In all other respects, the Purchase Agreement remains in full force and effect and is not amended.
SELLER:
G.8
2
CITY OF HUGO
_________________________________
By: Tom Weidt
Its: Mayor
BUYER:
DENNIS Properties. LLC
By:_____________________
Dennis Trooien
Its: Chief Manager
NO PARKINGNO PARKINGNO PARKINGNO PARKINGSHEETSHEET TITLEPROJECT INFODRAWN:DESIGNED:CHECKED:PROJECT NO:ISSUE RECORDSignature Name:Date:Lic. No.:DENNIS PROPERTIES2214 FIFTH STREET, UNIT 3,WHITE BEAR LAKE, MN 55110651-247-7007Print Name:CERTIFICATIONSignature Name:Date:Lic. No.:PREPARED FORPROJECTPrint Name:I hereby certify that this plan, specification, orreport was prepared by me or under my directsupervision and that I am a duly LicensedProfessional Engineer under the laws of theState of Minnesota.3701 WAYZATA BOULEVARDSUITE 100MINNEAPOLIS, MN 55416-3791PH: 763-475-0010www.srfconsulting.comNO. DATE DESCRIPTION010-22-2021CITY SUBMITTALDOWNTOWN HUGO
NORTHEAST CORNER OF HIGHWAY 61 / 146TH STREET N,
HUGO, MN 55038
P. SCHROEDER14356.00N. SCHAUFENBUELN. SCHAUFENBUELP. SCHROEDERXXXXX25820PAUL D. SCHROEDEROVERALL LANDSCAPEPLANL1.0EGG LAKENUS HWY 61(FOREST BLVD N)FONDANT AVE NWASHINGTON REGIONAL RAILROAD AUTHORITY(ABANDONED BURLINGTON NORTHERN RAILROAD)146 THST NLANDSCAPE LEGENDPROPERTY LINEEXISTING TREE CRITICAL ROOT ZONEDECIDUOUS TREECONIFEROUS TREEORNAMENTAL TREESHRUBS/PERENNIALSMnDOT SEED MIX 34-171(WETLAND REHABILITATION)SALT-TOLERANT SODMnDOT SEED MIX 25-131(COMMERCIAL TURF)EXISTING TREE/SHRUBS TO REMAINLIMITS OF IRRIGATIONLANDSCAPE EDGERNATIVE SEED MIX TO BE AT ALLDISTURBED AREAS AS NEEDED, NOTINTENDED TO COVER ENTIRE AREAPROVIDE TEMPORARY IRRIGATIONFOR NATIVE SEED MIX DURINGESTABLISHMENT PERIODRAISED PERENNIAL BEDW/ORNAMENTAL TREE, TYP.LANDSCAPE PLANTING BEDW/BLACK VINYLCOMMERCIAL-GRADE EDGER, TYP.CANOPY TREE INCIRCULAR GRATE,TYP.SEE PEDESTRIAN PROMENADEENLARGEMENT, SHEET L1.2PRIVATE MAIN STREETLANDSCAPE SUMMARYLIMIT OF IRRIGATIONIRRIGATION PUMP ASSEMBLYLOCATION (UNDER DECK)IRRIGATION TO USE EGG LAKE FORWATER SUPPLYIRRIGATION PUMP INLET PIPELOCATION (UNDER DOCK)NE BUILDING #2NE BUILDING #1NW BUILDINGSW BUILDINGSE BUILDINGORDINARY HIGH WATERLEVEL / PROPERTY LINEEDGE OF DELINEATEDWETLANDDOCKDOCKDOCKDECKINGDECKINGALL LANDSCAPE BEDS TOHAVE SHREDDEDHARDWOOD MULCH
Agenda Number: D.11
CITY OF HUGO
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT: Brad and Mary Dinndorf, 6593 145th Circle North: Encroachment agreement
to allow construction of a fence within a drainage and utility agreement.
DATE: March 16, 2022 for the City Council Meeting of March 21, 2022
ZONING: Planned Unit Development (PUD)
LAND USE: Low Density Residential (LD)
60-DAY REVIEW DEADLINE: May 9, 2022
1. DESCRIPTION OF REQUEST:
Brad and Mary Dinndorf have requested an encroachment agreement to allow construction of a
fence within a drainage and utility easement on property located at 6593 145th Circle North.
A drainage and utility easement covers a significant portion of the back yard and along the side
yard lot lines. It will be properly owner’s responsibility to determine property lines so the fence
remains on their property. Staff finds that the fence would have no negative impact on utilities or
drainage in the area.
2. CONCLUSION/RECOMMENDATION:
Staff has reviewed the request and recommends that the City Council approve the encroachment
agreement for Brad and Mary Dinndorf at 6593 145th Circle North.
ATTACHMENTS:
1. Location Map
2. Survey and Proposed Fence Location
3. Encroachment Agreement Resolution
4. Encroachment Agreement
145th Circle North6593 145th Circ le North
Location MapHugo, MN
Site
Roads
Hugo Border
Parcel Boundary
¯0 100Feet1 in = 100 feet Document Path: S:\Mapping\Emily\LocationSite Maps\2022\Dinndorf Encroachment Agreement.mxdSite
CERTIFICATE OF SURVEY FOR:
DON REDLER CO.
M ' lo
p d
i9
n01Q
nVI
9rs
IWN
i
12
Te
SCALE: 1 INCH - 40 FEET
0 40
THE BASIS OF BEARINGS FOR THIS
DRAWING IS THE SOUTH LINE OF LOT 23.
BLOCK 1, DIAMOND POINT EAST.
WASHINGTON COUNTY, MINNESOTA, HAVING
AN ASSUMED BEARING OF S69°44'42NW.
ap
W9
931.71
Legend
X DENOTES
DENOTES
X 9w DENOTES
4 DENOTES
DENOTES
DENOTES
DENOTES
o DENOTES
o DENOTES
DENOTES
o DENOTES
DENOTES
DENOTES
24 /
0$
4y
i' 0*1
r 17255 S14 _
r
SPIKE SET
IRON MONUMENT FOUND
EXISTING SPOT ELEVATION
DIRECTION OF PROPOSED DRAINAGE
PROPOSED CONTOUR PER PLAN
SETBACK LINE
WATER SHUT OFF
SANITARY SERVICE
TELEPHONE BOX
ELECTRIC LIGHT
UNDERGROUND ELECTRIC SIGN
CATCH BASIN
PROPOSED ELEVATION
I hereby certify that this survey. plan or report was prepared by me or
under direct supervision and that I am a duly Licensed Land Surveyor
under the laws of the State of Minnesota.
Dated this
36TH
day of AAX I L— 7607
By: 7_ 61
Tyler J. Kroschel. Land Surveyor
Minnesota License No. 44490
aa oa
Proposed Building Elevations:
Top of Wall: 940.6
Garage Floor: 940.2
Basement Floor: 932.9
House Type: WALKOUT
Property Description:
Lot 23, Block 1, DIAMOND POINT
EAST, Washington County, Minnesota.
NOTE: CONTOURS TAKEN FROM GRADING
PLAN BY LSJ ENGINEERING DATED 3-05-2005.
MLSE—
bistro land Sureeyiug
tnginvering
Nw•.w.eANA:+w•nrr Nrc-..NM. era.la
16» Mr• L. N. 8•iN 7.1'ine Cq. MN SlOS)•S7M
TeNpAone 7M 62A77.7 ny72 ls2S-0IM
11eb: +...wNlnY.ean WsU:arveyeeruWr.ea
RESOLUTION 2022-XX
APPROVING AN ENCROACHMENT AGREEMENT FOR BRAD AND MARY
DINNDORF TO ALLOW CONSTRUCTION OF A FENCE WITHIN A
DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT
6593 145TH CIRCLE NORTH
WHEREAS, an application has been filed by Brad Dinndrf that requests approval of an
encroachment agreement to allow construction of a fence within a drainage and utility
easement on the property located at 6593 145th Circle North, legally described as follows;
Lot 23, Block 1, DIAMOND POINT EAST, Washington County, Minnesota
WHEREAS, the City Council has fully considered the request for the encroachment
agreement.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the
encroachment agreement for Dan and Mary Dinndorf on property located at 6593 145th
Circle North.
ADOPTED by the City Council this 21st day of March, 2022.
________________________________________
Tom Weidt, Mayor
ATTEST:
_________________________________
Michele Lindau, City Clerk
ENCROACHMENT AGREEMENT
THIS AGREEMENT is made this 21st day of March, 2022 by and between the CITY OF
HUGO, a Minnesota municipality (hereinafter “City”) and, Dan and Mary Dinndorf (hereinafter
“Owner”), and their successors in title.
WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”)
along the southerly portion of the Owner’s property, which is legally described as:
Lot 23, Block 1, DIAMOND POINT EAST, Washington County, Minnesota; and,
WHEREAS, Owner is desirous of constructing a fence partially within the easement area;
and,
WHERAS, the City will permit the placement of a fence in the area described herein subject
to the terms and conditions hereof.
NOW, THEREFORE, in consideration of the premises and for good and valuable
consideration, the receipt of which is acknowledged, the City will permit the encroachment on its
easement as set forth herein and subject to the conditions set forth below:
1. Owner and their successors in title may install and maintain a fence within the
Easement, and the fence shall be constructed in accordance with the plans on file with the City of
Hugo.
2. No plantings, trees, permanent improvements or structures other than the fence may
be maintained or placed in the easement area.
3. Owner shall maintain the fence in good repair and shall not permit it to be expanded,
lengthened or to impair the City’s easement or its rights thereunder in any respect.
4. The encroachment granted to Owner herein is subject to the existing easement rights
of the City as granted in various easements.
5. The City will notify Owner if it requires removal or relocation of the fence or any part
of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner
fails to do so, the City may enter upon the land and remove as much of the fence as required and cast
it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss
or damage whatsoever, and may assess the property for all of its costs incurred in removing the
fence, and Owner waive all formalities, requirements and defenses arising from or relating to
Minnesota Statutes Section 429 relating to or arising from the work done by the City.
6. To the fullest extent permitted by law, Owner agrees to release, defend, protect,
indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and
contractors against any and all claims, costs and liabilities, including the costs of defense for
damages, injury or death arising from or in any way connected to the installation, maintenance,
repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City,
the employees or officers, guests or invitees of either or any other person or entity, except Owner
shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence
of the indemnified parties.
7. The permission granted herein is limited exclusively to the proposed fence within the
specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or
permit such alteration anywhere upon the land upon which the City has reserved its easement rights
without proper express written consent of the City.
8. Owner shall, at all times, use their best efforts to conduct all of their activities on said
Easement in such a manner as to not interfere with or impede the operation of the City’s Easement
and related activities in any manner whatsoever, and shall follow the direction of the City.
9. This Agreement shall run with the land and inure to the benefit and be binding upon
the parties hereto, their heirs, successors and assigns.
10. Owner shall be responsible for the costs of recording this Agreement with the
Washington County Recorder.
WHEREUPON, the parties have set their hands this day of , 2022.
CITY OF HUGO
By By
Tom Weidt, Mayor Michele Lindau, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2022, before me, a Notary Public,
personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota
municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of
Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE
LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo.
__________________________________________
Notary Public
Dan Dinndorf, Owner
STATE OF MINNESOTA )
) ss. (Individual Notary)
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2022, before me, a Notary Public,
personally appeared Dan Dinndorf who signed the foregoing instrument and acknowledged said
instrument to be his free act and deed.
__________________________________________
Notary Public
THIS INSTRUMENT DRAFTED BY:
David K. Snyder
Johnson & Turner, P.A.
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
(651) 464-7292
Agenda Number: D.12
CITY OF HUGO
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Emily Weber, Community Development Assistant
SUBJECT: Terrance Reetz, 12560 Foxhill Avenue North: Encroachment agreement to
allow construction of a fence within a drainage and utility agreement.
DATE: March 17, 2022 for the City Council Meeting of March 21, 2022
ZONING: Single Family Detached Residential (R-3)
LAND USE: Low Density Residential (LD)
60-DAY REVIEW DEADLINE: April 29, 2022
1. DESCRIPTION OF REQUEST:
Terrance Reetz has requested an encroachment agreement to allow construction of a fence within
a drainage and utility easement on property located at 6593 145th Circle North.
A drainage and utility easement covers a significant portion of the back yard and along the side
yard lot lines. It will be properly owner’s responsibility to determine property lines so the fence
remains on their property. Staff finds that due to the location of stormwater pipes and the
drainage on site, the fence may not encroach the drainage and utility easement on the west or
north sides of the property. However, staff is comfortable with the fence encroaching the
drainage and utility easement along the easterly property line.
2. CONCLUSION/RECOMMENDATION:
Staff has reviewed the request and recommends that the City Council approve the encroachment
agreement for Terrance Reetz at 12560 Foxhill Avenue North.
ATTACHMENTS:
1. Location Map
2. Survey and Proposed Fence Location
3. Utility Location
12560 Foxhill Ave – Encroachment Agreement
4. Encroachment Agreement Resolution
5. Encroachment Agreement
125th Lane North
Fondant Trail NorthFoxhill Avenue North
Fon d an t C o u r t N o r t h
12560 Foxhill Ave N
Location MapHugo, MN
Site
Roads
Hugo Border
Parcel Boundary
¯0 100Feet1 in = 100 feet Document Path: S:\Mapping\Emily\LocationSite Maps\2022\Reetz Encroachment Agreement.mxdSite
12560 Foxhill ave
Yearly SanitaryPoint Tasks
2019
2020
2021
Yearly SanitaryLines Tasks
2019
2020
2021
Sewer SystemValves
SewerPressurizedMains
Sewer NetworkStructures
Lift Station
SewerManholes
Sewer GravityMains
Structural BMPs
Sump Catc hBasin
InfiltrationsSystems
SAFL Baffle
Other
Pond Inventory
Plug
StormManholes
Catch Basin
Storm Grav ityMains
Storm LiftStation
Storm FlowMeter
Map Powered by D ataLink
March 17, 2022
Map P owered By DataLink
1 in = 47 ft
±
RESOLUTION 2022-XX
APPROVING AN ENCROACHMENT AGREEMENT FOR TERRANCE REETZ
TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND
UTILITY EASEMENT ON THE PROPERTY LOCATED AT 12560 FOXHILL
AVENUE NORTH
WHEREAS, an application has been filed by Terrance Reetz that requests approval of an
encroachment agreement to allow construction of a fence within a drainage and utility
easement on the property located at 12560 Foxhill Avenue North, legally described as
follows;
Lot 1, Block 2, FOX MEADOWS SECOND ADDITION, Washington County,
Minnesota
WHEREAS, the City Council has fully considered the request for the encroachment
agreement.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF
THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the
encroachment agreement for Terrance Reetz on property located at 12560 Foxhill Avenue
North.
ADOPTED by the City Council this 21st day of March, 2022.
________________________________________
Tom Weidt, Mayor
ATTEST:
_________________________________
Michele Lindau, City Clerk
ENCROACHMENT AGREEMENT
THIS AGREEMENT is made this 21st day of March, 2022 by and between the CITY OF
HUGO, a Minnesota municipality (hereinafter “City”) and, Terrance Reetz (hereinafter “Owner”),
and their successors in title.
WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”)
along the easterly portion of the Owner’s property, which is legally described as:
Lot 1, Block 2, FOX MEADOWS SECOND ADDITION, Washington County, Minnesota; and,
WHEREAS, Owner is desirous of constructing a fence partially within the easement area;
and,
WHERAS, the City will permit the placement of a fence in the area described herein subject
to the terms and conditions hereof.
NOW, THEREFORE, in consideration of the premises and for good and valuable
consideration, the receipt of which is acknowledged, the City will permit the encroachment on its
easement as set forth herein and subject to the conditions set forth below:
1. Owner and their successors in title may install and maintain a fence within the
Easement, and the fence shall be constructed in accordance with the plans on file with the City of
Hugo.
2. No plantings, trees, permanent improvements or structures other than the fence may
be maintained or placed in the easement area.
3. Owner shall maintain the fence in good repair and shall not permit it to be expanded,
lengthened or to impair the City’s easement or its rights thereunder in any respect.
4. The encroachment granted to Owner herein is subject to the existing easement rights
of the City as granted in various easements.
5. The City will notify Owner if it requires removal or relocation of the fence or any part
of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner
fails to do so, the City may enter upon the land and remove as much of the fence as required and cast
it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss
or damage whatsoever, and may assess the property for all of its costs incurred in removing the
fence, and Owner waive all formalities, requirements and defenses arising from or relating to
Minnesota Statutes Section 429 relating to or arising from the work done by the City.
6. To the fullest extent permitted by law, Owner agrees to release, defend, protect,
indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and
contractors against any and all claims, costs and liabilities, including the costs of defense for
damages, injury or death arising from or in any way connected to the installation, maintenance,
repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City,
the employees or officers, guests or invitees of either or any other person or entity, except Owner
shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence
of the indemnified parties.
7. The permission granted herein is limited exclusively to the proposed fence within the
specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or
permit such alteration anywhere upon the land upon which the City has reserved its easement rights
without proper express written consent of the City.
8. Owner shall, at all times, use their best efforts to conduct all of their activities on said
Easement in such a manner as to not interfere with or impede the operation of the City’s Easement
and related activities in any manner whatsoever, and shall follow the direction of the City.
9. This Agreement shall run with the land and inure to the benefit and be binding upon
the parties hereto, their heirs, successors and assigns.
10. Owner shall be responsible for the costs of recording this Agreement with the
Washington County Recorder.
WHEREUPON, the parties have set their hands this day of , 2022.
CITY OF HUGO
By By
Tom Weidt, Mayor Michele Lindau, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2022, before me, a Notary Public,
personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota
municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of
Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE
LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo.
__________________________________________
Notary Public
Terrance Reetz, Owner
STATE OF MINNESOTA )
) ss. (Individual Notary)
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2022, before me, a Notary Public,
personally appeared Terrance Reetz who signed the foregoing instrument and acknowledged said
instrument to be his free act and deed.
__________________________________________
Notary Public
THIS INSTRUMENT DRAFTED BY:
David K. Snyder
Johnson & Turner, P.A.
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
(651) 464-7292
S:\Administration\City Council\2022 City Council Meetings\Scans\MEMO-Order Improvements and Auth Prep of Plans and Specs
20220321.docxS:\Administration\City Council\2022 City Council Meetings\Scans\MEMO-Order Improvements and Auth Prep of Plans and Specs 20220321.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM Memorandum
To: Honorable Mayor and City Council
Bryan Bear, City Administrator
From: Mark Erichson, City Engineer
Date: March 16, 2022
Re: 2022 Oneka Parkway Improvement Project
WSB Project No. 018888-000
On September 7, 2021, City Council authorized the preparation of a feasibility study for
2022 Oneka Parkway Improvement Project. City Council accepted the competed study
at the February 22, 2022 City Council meeting and called for a Public Hearing to be held
on March 21st, 2022.
The 2022 Oneka Parkway Improvements Project consists of the following improvements
along Oneka Parkway:
Bituminous mill and overlay from Frenchman Road (CSAH 8) to Farnham
Avenue
Partial street reconstruction from Farnham Avenue to Heritage Parkway
Construction of a right-turn-lane northbound on Oneka Parkway at CSAH 8.
Construction of a traffic signal at the intersection of Oneka Parkway and CSAH 8.
Funding for the project will be provided through assessments to benefiting properties
County funds, and City MSA/Street Funds. The proposed funding is outlined below:
Staff will detail the proposed improvements and findings of the feasibility study with a
PowerPoint presentation for the public hearing.
Staff recommends approval of the resolution ordering the project and authorizing the
preparation of plans and specifications for the 2022 Oneka Parkway Improvement
Project.
2022 Oneka Parkway Improvement Project
City of Hugo, MN
Project Funding
Improvements City/MSA
Funds Assessments County
Funds Total
Schedule A, B, C.
Surface Improvements $1,818,251.07 $381,482.20 $0.00 $2,199,733.27
Schedule D.
CSAH 8 Signal $200,000.00 $0.00 $200,000.00 $400,000.00
Total Improvements $2,018,251.07 $381,482.20 $200,000.00 $2,599,733.27
S:\Office_SHARED\Resolutions\2022 Resolutions\2022- Order Improvements Oneka Pkwy.docx
RESOLUTION NO.
A RESOLUTION ORDERING THE PROJECT AND
AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE
2022 ONEKA PARKWAY IMPROVEMENTS PROJECT
WHEREAS, pursuant to resolution of the Council adopted September 7, 2021, a report was prepared by
WSB, with reference to the improvement of Oneka Parkway from Frenchman Road (CSAH 8) to Heritage
Parkway and from Frenchman Road (CSAH 8) to approximately 400 feet south (turn lane improvements
only); and
WHEREAS, it is proposed to mill and overlay the existing pavement section of Oneka Parkway from
Frenchman Road (CSAH 8) to 149th Street, reconstruct the section of Oneka Parkway from 149th Street to
Heritage Parkway, construct turn lane improvements on Oneka Parkway from Frenchman Road (CSAH 8) to
approximately 400 feet south, and construct a traffic signal at the intersection of Oneka Parkway and CSAH
8; and
WHEREAS, the City intends to assess benefited properties for a portion of the aforementioned
improvements, pursuant to Minnesota Statutes, Chapter 429, and
WHEREAS, the City Council has received and accepted the feasibility report prepared by the City Engineer
on February 22, 2022, for the 2022 Oneka Parkway Improvement Project; and
WHEREAS, a resolution of the City Council adopted on the February 22, 2022, fixed a date for the Council
public hearing on the proposed improvements; and
WHEREAS, ten days' mailed notice and two weeks' published notice in advance of said public hearing was
given and the hearing was held thereon on the March 21, 2022, at which time all persons desiring to be
heard were given an opportunity to be heard thereon.
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUGO:
1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report for
the 2022 Oneka Parkway Improvement Project.
2. Such improvement is hereby ordered as proposed in this Council resolution adopted March 21,
2022.
3. The improvements described in the notice of public hearing and the feasibility report are hereby
designated and shall be known as the 2022 Oneka Parkway Improvements Project.
4. The City Council shall authorize WSB to prepare plans and specifications of said improvements.
5. The City Council shall let the contract for all or part of the work for said improvements or order all or
part of the work done by day labor or otherwise as authorized by Minnesota Statutes, Section
429.041, Subdivision 2 within one year of the date of this Resolution ordering said improvements.
This resolution was adopted by the City Council of the City of Hugo on the 21st day of March 2022, by a
vote of Ayes and Nays.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
- 1 -
HCRT Letter of Support
March 21, 2022
CITY OF HUGO
PARKS COMMISSION REPORT
TO: City of Hugo Parks, Recreation and Open Space Commission
FROM: Shayla Denaway, Parks Planner
SUBJECT: Hardwood Creek Regional Trail
Regional Solicitation Funding Letter of Support
DATE: March 17, 2022 for the City Council Meeting of March 21, 2022
1. INTRODUCTION:
Washington County is applying for Metropolitan Council Regional Solicitation funding
to help construct the final extension of the Hardwood Creek Regional Trail in Hugo.
Staff recommends approval of the draft letter of support for the grant application.
2. BACKGROUND:
The Hardwood Creek Regional Trail is a 12 mile multiuse trail, stretching through Forest
Lake and Hugo. A master plan was approved for the Hardwood Creek Regional Trail in
2013, after extensive public engagement.
From the north to south, the existing trail follows the Burlington Northern Railroad
corridor, adjacent to Highway 61, from the Chisago County border in the north, to 140th
Street in Hugo. Between 140th Street and Falcon Court, an alignment is identified in the
master plan to provide a route to get around a part of the corridor where rail use will
remain active for an undefined period of time. Washington County is leading a feasibility
study to construct the trail from Fenway Blvd N and 130th St N to 120th St N (Ramsey
County Rd J). Washington County has discussed the study and alignments with Wilson
Tool and received a letter of support for the project. Public engagement has also included
the impacted neighborhoods, including the Bald Eagle Estates Townhome Association.
There have been questions about vegetation removal and comments have been generally
supportive of the project.
3. PROPOSED PLANS:
Washington County’s feasibility study includes conceptual alignments and cost estimates.
One alignment was identified for the trail segment between 130th Street and Falcon
- 2 -
HCRT Letter of Support
March 21, 2022
Court, based on discussions with the property owner, Wilson Tool International. Two
reasonable concepts were identified for the southern segment along Falcon Avenue. All
concepts meet all design standards for roadways and regional trails.
Concept A
Concept A maintains the existing width of Falcon Ave and Falcon Ct, which requires the
trail to narrow from 10 feet to 8 feet in some locations and less buffer space between the
road and the trail.
Concept B
Concept B requires slight narrowing of Falcon Ave and Falcon Ct, but provides a 10-foot
paved trail throughout.
The Hugo Parks, Recreation, and Open Space Commission reviewed the concepts at their
meeting of November 17, 2021. The Commission had a slight preference for Concept A
and was supportive of continued discussions and construction of the missing segments of
the Hardwood Creek Regional Trail.
4. REGIONAL SOLICITATION:
One of the funding tools for construction of the trail is the Metropolitan Council’s
Regional Solicitation. Washington County intends to apply, for funding to construct
Segment 1. Federal funds are anticipated to be available in this solicitation for program
years 2026 and 2027.
With or without an award of Regional Solicitation funding, discussion would continue
with the City of Hugo and Washington County to select the preferred conceptual
alignment, based on cost, street impacts, and continued public engagement. Funding of
construction would likely be a partnership between Washington County and the City of
Hugo. Additionally, coordination with Hugo’s Street Capital Improvement Plan is
needed if changes to Falcon Avenue are desirable.
5. RECOMMENDATION:
Staff recommends approval of the attached letter of support for Washington County’s
application for Regional Solicitation funding to construct the missing segments of the
Hardwood Creek Regional Trail.
ATTACHMENTS:
1. Draft Letter of Support
2. Hardwood Creek Regional Trail Overview
3. Public Engagement Report
4. Concepts and Cost Estimates
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
March 22, 2022
Wayne Sandberg
Public Works Director
Washington County Public Works
11660 Myeron Road
Stillwater, MN 55082
RE: Support for Washington County’s Regional Solicitation application for the extension of the Hardwood Creek
Regional Trail in the City of Hugo
Dear Mr. Sandberg,
The purpose of this letter is to express the City of Hugo’s support for Washington County’s pursuit of Federal funds
through the Metropolitan Council’s Regional Solicitation program for the extension of the Hardwood Creek Regional
Trail along the east side Falcon Court and Falcon Boulevard in the City of Hugo. The City of Hugo is supportive of
construction to complete the Hardwood Creek Regional Trail in Hugo. Furthermore, if Washington County receives
Regional Solicitation funding, the City of Hugo is committed to snow removal for the proposed segments of trail.
The Hardwood Creek Regional Trail was master planned with extensive public engagement in 2012 and serves as the
major artery in Hugo’s trail network. The proposed extension will address an existing gap in the trail network and
provide safer pedestrian access to important destinations such as the Bald Eagle-Otter Lake Regional Park and Lions
Park. The proposed extension is the missing link in Hugo between Chisago County’s Sunrise Prairie Regional Trail to the
north and Ramsey County’s Bruce Vento Regional Trail to the south. These improvements are also consistent with both
the City’s and the County’s 2040 comprehensive plans. The City of Hugo and Washington County will continue work
collaboratively to support and improve the region’s trail system.
Thank you for your consideration. If you have any questions, please contact me at 651-762-6300 or at
bbear@ci.hugo.mn.us.
Sincerely,
Bryan Bear
City Administrator
Cc: Hugo City Council
Hugo Parks, Recreation, and Open Space Commission
Hardwood Creek Regional Trail Feasibility Study – 130th Street to 120th Street
Public Engagement
Summary
March 7, 2022
Prepared for:
Prepared by:
Page | 1
Hardwood Creek Regional Trail Feasibility Study – 130th Street to 120th Street
Public Engagement Summary
Purpose
As part of the feasibility study to determine an alternate route for the Hardwood Creek Regional Trail
(HWCRT) between 130th and 120th Streets in the City of Hugo, Washington County undertook a public
engagement effort to inform local residents and business owners about the study and collect feedback
on design options. This document is written to summarize the methods and techniques used in this
engagement effort and the feedback received from the public.
Promotion of Engagement Opportunities
The County used a postcard mailing to adjacent residents to promote an online engagement event
described in the section below. A copy of this postcard in included in Appendix A.
Online Engagement Format
The online engagement event was hosted on a dedicated website created using Adobe Spark software:
https://arcg.is/1WXOi90. A link to the website using a QR code was included on the mailed postcard.
The content of the engagement event included:
· A summary of the overall HWCRT corridor and previous Master Planning efforts
· Map of the project area and highlights of key project goals
· Layouts for the two design concepts under consideration
· Frequently asked questions
· A comment field for specific feedback or selection of a preferred design concept
Public Response to the Online Engagement Event
According to County staff, the online engagement had 170 views for the 12-day period, with 5 users
leaving specific comments. The comments received are included in Appendix B.
Online Engagement Results
The comments received through the online engagement event had mixed results. Three respondents
expressed a preference for a 10-foot-wide trail, while one other indicated that an 8-foot trail is
sufficient. All five respondents expressed support for the addition of a trail along the proposed route.
Other Feedback
The online engagement event also provided the option to submit a comment directly to the County
Project Manager. The comment received through this method is also included in Appendix B.
Page | 2
Hardwood Creek Regional Trail Feasibility Study – 130th Street to 120th Street
Public Engagement Summary
Meetings with Individual Property Owners
The proposed trail will have the most direct impact on two private property owners: Wilson Tool
International and the Bald Eagle Townhome Estates. The following sections detail direct interactions
that County staff and their representatives had with these property owners.
Wilson Tool International
The project team held two meetings with Wilson Tool International (WTI) representatives. The first
meeting was held in July 2021 to discuss alternatives to route trail along Farnham Avenue. This
scenario would have required narrowing of Farnham Avenue, which created concerns for WTI with
truck queueing and other safety concerns.
A second meeting occurred in September 2021 with WTI to review a revised trail alignment based on
feedback from their representatives. Members of the project site walked around the property and
discuss where the trail would lie relative to existing buildings and parking lots. WTI fully supports the
revised alignment and sent the County the letter included in Appendix C to document their support
and approval.
Bald Eagle Townhome Association
County representatives made repeated attempts to speak with association representatives about the
project and proposed alternatives. Appendix C contains a table summarizing the three conversations
that County staff had with association members.
Page | 3
Hardwood Creek Regional Trail Feasibility Study – 130th Street to 120th Street
Public Engagement Summary
Appendix A – Postcard Mailing
Washington County Public Works 11660 Myeron Road North SƟllwater, MN55082 Hardwood Creek Regional Trail Extension Feasibility Study See details on back
Hardwood Creek Regional Trail Extension Feasibility Study For more informaƟon: www.co.washington.mn.us/3377/Hardwood‐Creek‐Regional‐Trail‐Extension Contact: Washington County Planner, Connor Schaefer — connor.schaefer@co.washington.mn | 651‐430‐4303 Online Engagement When: Available online any Ɵme February 8‐20 Where: www.co.washington.mn.us/3377/Hardwood‐Creek‐Regional‐Trail‐Extension Learn more and provide input! Washington County is sharing an online engagement opportunity with the public to review proposed concepts for a missing trail connecƟon of the Hardwood Creek Regional Trail along the east side Falcon Ct and Falcon Blvd in the City of Hugo. This opportunity will be available online at your convenience, February 8 ‐ 20. Please visit the project website by searching ‘Hardwood Creek Regional Trail Extension Study’ at www.co.washington.mn.us or visiƟng hƩps://arcg.is/1WXOi90. Learn about the feasibility study Review the proposed trail designs Provide feedback and share ideas
Page | 4
Hardwood Creek Regional Trail Feasibility Study – 130th Street to 120th Street
Public Engagement Summary
Appendix B – Online Engagement Comments Received
Comment No.CreationDate Comment
1 2/10/2022 11:16 Segment 1 sounds like the winner--anything to get the trail off a busy, noisy road and into some scenery, add some curves, and connect to neighborhoods.
2 2/11/2022 22:35
Trails are much safer and more pleasant to ride with full 10' width and at least 4' of buffer to the road. Reduction in the road width will also ensure calmer
traffic which will make this safer and more enjoyable for all. With these good design features of 10' width, 4' buffer and calm streets this will be a community
asset for all ages and abilities to enjoy .Segment 2B
3 2/11/2022 23:33 Please make the trail a minimum of 10’ wide for safety in passing and to allow for walking/biking with friends/family.
4 2/12/2022 0:27
10 foot wide trail where possible. Minimize intersection safety issues to ensure bikers and runners can cross roads, be seen and posted right of way. Stripe
trail with center line and walking and biking directions. Connecting the Bruce Vento Trail at Bald Eagle to Hugo City Hall is priority. Safety of Hugo road crossing
with bridges, no right hand turns for cars, flashing beacons for bikes and walkers.
5 2/12/2022 13:47 As an avid bike trail user, I am fine with the trail going to 8' wide as outlined.
Page | 5
Hardwood Creek Regional Trail Feasibility Study – 130th Street to 120th Street
Public Engagement Summary
Appendix C – Correspondence with Wilson Tool International
and Bald Eagle Townhome Association
12912 Farnham Avenue│White Bear Lake, MN│55110│866-752-6531│wilsontool.com
October 8th, 2021
To whom it may concern
My name is Brian Robinson, CEO of Wilson Tool. Since 1978, Wilson Tool has been, and
continues to be, an active community supporter within the cities of Hugo, White Bear Lake and
Washington County.
I am writing this letter to show our support for the most recent proposal of the Hardwood
Creek Regional Trail system, that will proceed through our current property. We believe the
planning committee, and all involved, have worked hard with Wilson Tool to find a solution that
best fits for both the community and for our business. It’s important to us that any solution
provides the best and safest welfare of any trail users, along with ensuring that our business is
protected.
We are excited and look forward to working with the necessary staff to see this project
through. This trail will be a welcomed addition to both the community and our own employees.
Thank you for your consideration in including us during the design phase of this project, and
please feel free to reach out if further help is needed.
Brian Robinson
CEO Wilson Tool
Email: brian.robinson@wilsontool.com
Direct: (651) 286-6003
Cc:
Duane Berg
Facilities Manager
Email: duane.berg@wilsontool.com
Direct: (651) 286-6020
Date Name Contact info Topic Comment/Question Response
1/18/2022 Richard
Degnan
6513980890 Hardwood Creek
RT
Ramsey County trail connection
questions.
Concerned with vegetation impacts
Documented comments.
Add information to website.
Send out mailers
3/3/2022 Barb Callahan 6513981835 Hardwood Creek
RT
Bald Eagle Estate Homeowner Association
outreach.
Background on proposal
Property boundary line clarification
How to get HOA involved
Documented comments
Follow up with meeting
3/3/2022 Tom Sames 6514260262 Hardwood Creek
RT
Concerned with vegetation impacts.
Existing vegetation helps buffer sound
and headlights
Ramsey County trail connection questions
Snowmobile/equestrian use of trail
Documented comments
Hardwood Creek Regional Trail
Summary of Washington County contacts with Bald Eagle Townhome Representatives
A great place to live, work and play…today and tomorrow
North Shop | 11660 Myeron Road North | Stillwater, MN 55082-9537
P: 651-430-4300 | F: 651-430-4350 | TTY: 651-430-6246
www.co.washington.mn.us
Washington County is an equal opportunity organization and employer
Wayne H. Sandberg, P.E., Director, County Engineer
Washington County Response
Resident Letter on Hardwood Creek Regional Trail Feasibility Study
2/22/22
Washington County staff received a resident letter on February 22, 2022. Staff followed up via phone. This is a
brief summary of the county’s response.
• Ramsey County is conducting a design study for the extension of the Bruce Vento Regional Trail that will
connect to the Hardwood Creek Regional Trail (at County Road J) on the west side of Highway 61. More
information can be found here: Ramsey County project page. Ramsey County is also actively pursuing a
funding for this trail segment.
• The feasibility study provides a broad estimate of the proposed project impacts, noting sections of
vegetation within the corridor will likely need to be removed. Specifics on this will be identified during a
future final design phase. The county is aware of the community concerns will work to minimize
impacts, especially to high value (large, old growth) trees during construction. The county expects
vegetation between the trail and railroad to remain in most cases. Additionally, vegetation plantings
may be considered if the buffer does not naturally fill-in.
• The city is aware of the comments to regarding Falcon Ave and Falcon Ct improvements. The city and
county anticipate the railroad to be active for several decades. Because of this, the project is prioritizing
more long-term solutions over interim solutions, in order to provide a safe accessible trial connection
for users.
• The feasibility study in just another step in the Hardwood Creek Regional Trail extension project.
Additional engagement, especially with impacted homeowners, will be done during a future final design
phase.
Alex Fiorini, P.E. (ND)
Manager Public Projects
BNSF Railway Company
80 44th Ave. NE
Minneapolis MN 55421
763-782-3476
alexander.fiorini@bnsf.com
March 7, 2022
Mr. Wayne Sandberg
Public Works Director
Washington County Public Works Department
11660 Myeron Road North
Stillwater, MN 55082
Dear Mr. Sandberg:
This letter is intended to acknowledge the planning discussions between BNSF,
Minnesota Commercial Railway and Washington County related to the County’s
proposed extension of the Hardwood Creek Regional Trail falong the east side
Falcon Court and Falcon Boulevard in the City of Hugo, a total of approximately
1.1 miles. Based on the preliminary design, it is anticipated that the
implementation of the proposed trail extension will require temporary right-of-
way easements from BNSF during construction.
The County has been working productively with BNSF to produce an
acceptable design and we will continue to participate in that effort. It appears
that remaining design problems are likely to have feasible solutions that will
satisfy both parties.
BNSF will not make any commitment to allowing this use of its right-of-way until
final designs have been approved and BNSF and the County have executed
agreements covering the terms and conditions of use. However, at the moment
BNSF believes that the project can move forward with a reasonable likelihood
of a successful agreement.
Please contact me with any questions.
Sincerely,
Alex Fiorini
BNSF Manager Public Projects
Feasibility Report for Hardwood Creek Regional Trail – 130th Street to 120th Street 2
Summary of Estimated Project Costs
Estimated
Project
Expense
Proposed
Funding
Trail Construction Costs 399,079$
Trail Contingencies 120,000$
Roadway Construction Costs 105,900$
Roadway Contingencies 32,000$
Easements 320,377$
Engineering, Adminstration, and Indirect Costs 143,750$
Potential External Funding (A)415,263$
Washington County and City of Hugo funds (B)567,943$
City of Hugo funds - Roadway Construction 137,900$
TOTAL SEGMENT 1 BUDGET 1,121,106$ 1,121,106$
Trail Construction Costs 270,618$
Trail Contingencies 81,000$
Roadway Construction Costs 143,700$
Roadway Contingencies 43,000$
Easements -$
Engineering, Adminstration, and Indirect Costs 108,000$
Potential External Funding (A)281,295$
Washington County and City of Hugo funds (B)178,324$
City of Hugo funds - Roadway Construction 186,700$
TOTAL SEGMENT 2 BUDGET 646,318$ 646,318$
TOTAL PROJECT COST 1,767,425$ 1,767,425$
Notes:
(A) Funding amount assumes 80% of trail construction and contingency.
(B) County and City cost sharing to be determined under future agreements.
Segment 1 - 130th Street to 125th Street
Segment 2 - 125th Street to 120th Street
13/16/2022 11:10 AMMichele LindauSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30April 2022Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31May 2022April 2022Mar 2728293031Apr 1234567897:00pm City Council5:30pm LBAE (Oneka Room) - Michele Lindau8:00am Vet101112131415166:30pm BOZA7:00pm Planning CommTax Day (United States)8:00am Spring Cleanup17181920212223Easter Day (United States)7:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm24252627282930Administrative Professionals Day (United States)6:30pm BOZA7:00pm Planning CommSUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
23/16/2022 11:10 AMMichele LindauSu Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31May 2022Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30June 2022May 2022May 12345677:00pm City Council891011121314Mother's Day (United States)6:30pm BOZA7:00pm Planning Comm151617181920217:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm222324252627286:30pm BOZA7:00pm Planning Comm293031Jun 1234Memorial Day (United States)SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY