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HomeMy WebLinkAbout2022.03.07 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Petryk, Strub, Weidt COUNCIL ABSENT: Miron OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Clerk Michele Lindau Minutes for the February 22, 2022, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on February 22, 2022, as presented. All Ayes. Motion carried. Minutes for the February 22, 2022, Executive Session Petryk made motion, Klein seconded, to approve the minutes for the City Council Executive Session held on February 21, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented All Ayes. Motion carried. Hugo Building Annual Report Community Development Assistant Emily Weber presented to Council the 2021 Annual Building Report. In 2021, there was a total of 45 planning applications submitted, 189 single family home permits issued, and 60 multi-family home permits issued. The median price for new construction was just under $500,000. The Building Department conducted 6,310 inspections in 2021 in Hugo and Scandia. They also are inspectors for Lake Elmo and Lino, but there were no inspections last year. As of February, 2022, there were 197 single family lots available and no multi-family lots. Emily reviewed projects approved and ongoing from last year, which included six residential developments and six non-residential construction projects. Washington County Update - Washington County Commissioner Fran Miron Washington County Commissioner Fran Miron provided Council an update on activities in Washington County. He thanked the City for their partnership in the environmental center site in Hugo, and he talked about the new site planned for opening in 2023 saying they were in the Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, MARCH 7, 2022 – 7 P.M. Hugo City Council Meeting Minutes for March 7, 2022 Page 2 of 6 process of negotiating an agreement with Forest Lake for a site on the east side of 61 that should serve the residents of Hugo very well. The Woodbury Site was very popular, and they are adding space to expand services. Fran talked about the drop off for food scraps, which is 20% of the trash, and he talked about ways the County was working to meet state goals on recycling. Fran provided information on the Hardwood Creek Regional Trail Feasibility Study to complete the trail to the county line. This would be in collaboration with the Metropolitan Council, and there was hope for regional funding for the connection. He talked about the substantial increase in home values saying residents could expect a significant increase. Fran spoke about the T.H. 61 Corridor Study and jurisdictional transfers saying turn backs come with money associated with them, which become part of the negotiations with the state. Requests for Proposals (RFPs) were going out that week, and the City would be included in the selection process. Klein asked about the technology corridor. Fran responded that it had not been as successful as hoped. Part of the vision was a regional economic development opportunity that would have had an impact on all communities. Petryk thanked him for the yard waste site in Hugo and helping her provide information to the Transportation Advisory Board. Fran said the long-term site to the north would provide the same convenience to Hugo residents as those using the environmental center (in Woodbury). It could impact the Citywide cleanup events, and a decision needed to be made on whether they would continue those events. He talked about the TAB and their role in distributing grants for transportation projects. Weidt thanked Commissioner Miron for the update. Approval of Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Performance Review for Building Department Secretary Debi Close 3. Approve Performance Review for Senior Engineering Technician Liz Finnegan 4. Approve Public Works Mechanic Job Description 5. Approve Advertisement of Public Works Mechanic 6. Approve Public Works Worker Job Description 7. Approve Advertisement of Public Works Worker 8. Approve Resolution Approving Property Line Adjustment for 6900 137th Street North and 7032 137th Street North – City of Hugo 9. Approve Purchase Agreement with ISD624 for Public Works Facility-6900 137th Street 10. Approve Cooperative Agreement with MnDOT and ISD624 for TH61 and 152nd Intersection Improvements 11. Approve Amendments to the Personnel Policy Regarding Personal Leave Pay 12. Approve Pay Request No. 7 to Schreiber Mullaney for the Lions Park Pavilion 13. Approve Pay Request No. 17 to Ebert Construction for the Public Works Facility Project All Ayes. Motion carried. Hugo City Council Meeting Minutes for March 7, 2022 Page 3 of 6 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Performance Review for Building Department Secretary Debi Close Debi Close was hired as the City’s Building Department Receptionist on March 20, 2006. Adoption of the Consent Agenda approved the annual performance review for Building Department Receptionist Debi Close. Approve Performance Review for Senior Engineering Technician Liz Finnegan Liz Finnegan was hired in March, 2019, as the new Senior Engineering Technician after the retirement of Steve Duff in January, 2018. Adoption of the Consent Agenda approved the performance review for Senior Engineering Technician Liz Finnegan. Approve Public Works Mechanic Job Description Staff had updated the job description for the Public Works Mechanic position to reflect the current needs of the Public Works Department. Adoption of the Consent Agenda approved the updated Public Works Mechanic Job Description. Approve Advertisement for Public Works Mechanic Position The Public Works Department had a mechanic position vacancy. Adoption of the Consent Agenda approved the advertisement for a Public Works Mechanic to fill that position. Approve Public Works Worker Job Description Staff had updated the job description for the Public Works Worker position to reflect the current needs of the Public Works Department. Adoption of the Consent Agenda approved the updated Public Works Worker Job Description. Approve Advertisement for Public Works Worker Position The Public Works Department had a maintenance worker position vacancy. Adoption of the Consent Agenda approved the advertisement for a Public Works Worker to fill that position. Approve Resolution Approving Property Line Adjustment for 6900 137th Street North and 7032 137th Street North – City of Hugo The City of Hugo had requested approval of a property line adjustment for two City properties located at 6900 137th Street North and 7032 137th Street North. The properties included the existing Hugo Public Works building, Rice Lake Park, and Hanifl Fields Athletic Park. The proposed property line adjustment would result in the existing public works facility being on a separate parcel from all fields and park facilities. Staff found that the property line adjustment complied with all applicable regulations in the City Code. Adoption of the Consent Agenda approved RESOLUTION 2022-10 APPROVING A Hugo City Council Meeting Minutes for March 7, 2022 Page 4 of 6 PROPERTY LINE ADJUSTMENT FOR CITY OF HUGO FOR PROPERTIES LOCATED AT 6900 137TH STREET NORTH 7032 137TH STREET NORTH. Approve Purchase Agreement with ISD624 for Public Works Facility-6900 137th Street The City of Hugo was vacating the existing Public Works facility located at 6900 137th Street North and had been working with the White Bear Lake Area School District on a purchase agreement to convey the existing PW facility and the 10-acre lot to the WBL School District. The purchase price for the property was $1,000,000.00 and included the condition that the City had the right to repurchase the property in the future should there be a need. The purchase agreement included corresponding easements and would allow continuing public access to the Rice Lake Centre. Adoption of the Consent Agenda approved the purchase agreement to convey the existing Hugo Public Works facility located at 6900 137th Street North to the WBL School District for a purchase price of $1,000,000.00. Approve Cooperative Agreement with DOT and White Bear Lake School District for TH61 and 152nd Intersection Improvements White Bear Lake School District had received bids for the intersection improvement at TH 61 and 152nd Street. The project was fully funded by the school district and consisted of turn lane additions and signalization. Construction was anticipated to begin in April and would be completed prior to school starting in the fall of 2022. Highway 61 would remain open during construction. As part of improvements located on a State Trunk Highway, Cooperative Construction Agreements were required by the Minnesota Department of Transportation. In this case, White Bear Lake School District was a party to the agreement due to their involvement in the project. Specifically, the agreement outlined the School District responsibilities related to costs, construction, plans and specifications, right-of-way, etc. The City would be responsible for maintenance of pedestrian facilities, minor signal system maintenance and power to the signal facilities. These were standard agreements they had for all communities. Adoption of the Consent Agenda approved RESOLUTION 2022 – 11 APPROVING COOPERATIVE CONSTRUCTION AGREEMENT WITH THE STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION AND WHITE BEAR LAKE SCHOOL DISTRICT FOR THE CONSTRUCTION OF A NEW SIGNAL SYSTEM AT THE ELEMENTARY ENTRANCE AT THE INTERSECTION OF TH 61 AND 152ND STREET. Approve Amendments to the Personnel Policy Regarding Personal Leave Pay In review of the City’s Personnel Policy, it was found that certain language pertaining to personal leave time and employee termination should be eliminated, specifically language that requires the employee to be in good standing with the City at time of termination of employment. Adoption of the Consent Agenda approved the amendment to the City’s Personnel Policy. Approve Pay Request No. 7 to Schreiber Mullaney for the Lions Park Pavilion Schreiber Mullaney had submitted Pay Request No. 7 for the new Pavilion in Lions Park in the amount of $787,621.21. The quantities completed to date had been reviewed and agreed upon by the architect, contractor, and City staff. The amount indicated above reflected the work certified through February 25, 2022, with a 5% retainage applied. The total retainage being Hugo City Council Meeting Minutes for March 7, 2022 Page 5 of 6 held to date would be $105,521.62. Adoption of the Consent Agenda approved Pay Request No. 7 in the amount of $787,621.21 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Pay Request No. 17 to Ebert Construction for the Public Works Facility Project Ebert Construction had submitted pay request No. 17 for payment for the City of Hugo Public Works Facility project in the amount of $216,130.36. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through February of 2022, with a 5% retainage applied. Total retainage being held for the project to date was $466,168.08. Adoption of the Consent Agenda approved Pay Request No. 17 in the amount of $216,130.36 to Ebert Construction. Approve Variance from Shoreland Setback for 12582 Ingersoll Ave. -Tennyson Ranell and Dan Tennyson had requested two variances for the reconstruction of an accessory building on the property located at 12582 Ingersoll Avenue North. One was to allow the building to be 6.9 feet from the Ordinary High Water (OHW) mark of Sunset Lake, where 100 feet was required by ordinance. The second variance request was to allow the building to be 19.8 feet from the front property line, where 40 feet was required by ordinance. At its Thursday, February 24, 2022, meeting the Board of Zoning held a public hearing and considered the request. There was no one that spoke during the public hearing except the applicant. The Board of Zoning agreed the requests met the standards necessary to approve the variances and unanimously recommended approval. Strub had removed this from the Consent Agenda stating he had received notification of the request. Petryk made motion, Klein seconded, to approve RESOLUTION 2022-12 APPROVING VARIANCES TO ALLOW RECONSTRUCTION OF AN ACCESSORY BUILDING WITHIN THE FRONT YARD AND SHORELAND SETBACK REQUIREMENTS OF SUNSET LAKE FOR THE PROPERTY LOCATED AT 12582 INGERSOLL AVEUNE NORTH. Ayes: Klein, Petryk, Weidt Abstain: Strub Motion carried. Approve Resolution Approving Plans and Specifications for 140th Street Project and Advertise for Bids Previously, the Council had authorized staff to prepare plans and specifications for the 140th Street Extension Project that would extend the road approximately 600 feet west of the existing 140th Street road segment lying west of Fenway Avenue. Proposed improvements for the project would include construction of watermain, storm sewer, and street construction. This project had previously been added to the City Streets Capital Improvement Plan (CIP) and the extension would facilitate expansion of the Schwieters campus development. Plans and Specifications had been prepared for the 140th Street Extension Project and were ready to be advertised for bidding Community Development Assistant Emily Weber provided background and explained the funding for the project would be split with the developer. The project cost totaled $420,700. Hugo City Council Meeting Minutes for March 7, 2022 Page 6 of 6 The City’s portion would be $184,100 and the developer would be assessed for $236,600. They would be paying for the watermain, and the City would be paying to oversize it. Staff was requesting the Council approve the plans and specifications and authorize advertisement for bids. The contract would be awarded in April, 2022. Petryk made motion, Klein seconded, to approve RESOLUTION 2022-13 APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 140TH STREET EXTENSION PROJECT. All Ayes. Motion carried. Redistricting Workshop on Monday, March 14, 2022 City Administrator Bryan Bear reminded the Council they scheduled a workshop on the redistricting of City wards and precincts for Monday, March 14, 2022, at 5:00 p.m. at Hugo City Hall. Schedule Bus Tour for Saturday, October 1, 8, or 15, 2022 City Administrator Bryan Bear recommended Council select a date on which to hold the Citywide Bus Tour. Klein made motion, Petryk seconded, to schedule for Oct 1, 2022. Adjournment Klein made motion, Petryk seconded, to adjourn at 7:54 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk