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HomeMy WebLinkAbout2022.05.02 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. April 18, 2022, City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Recognition of Retiring Legion Commander Greg Burmeister G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Annual Performance Review for Parks Planner Shayla Denaway 3. Approve Resolution Approving Minor Subdivision for 15595 Homestead Avenue North- Lutz 4. Approve Award of 2022 Dust Control Contract 5. Approve Resolution for No Parking on West Side of Farnham Avenue Between 149th St. and Oneka Parkway 6. Approve Resolution for No Parking along Oneka Parkway Between CSAH 8 and Heritage Parkway 7. Approve Ryan Nadeau as Training Lieutenant on the Hugo Fire Department 8. Approve Resignation of Firefighter Billy Lusk from the Hugo Fire Department 9. Approve Public Works Summer Seasonal Employees 10. Approve Special Event Permit for MS 150 on Sunday, June 12, 2022 11. Approve Special Event Permit for New Life Church Spring and Fall Events 12. Approve Special Event Permit for North Star Gay Rodeo July 30-31, 2022 13. Approve Temporary Liquor License for North Star Gay Rodeo July 30-31, 2022 14. Approve Resolution Approving Encroachment Agreement for 13474 Fondant Trail North – Brouse 15. Approve Resolution Approving Encroachment Agreement for 14237 Oneka Parkway - Aldana 16. Approve Donation of School Bus to the Hugo Fire Department Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, MAY 2, 2022 – 7 P.M. H. PUBLIC HEARING 1. None Scheduled I. UNFINISHED BUSINESS 1. Award of Bid for 140th Street Extension Project 2. Update on Hopkins Schoolhouse Meeting Held April 23, 2022 J. NEW BUSINESS 1. Discussion on Proposed North Star Wetland Bank K. VISITOR PRESENTATIONS 1. None Scheduled L. COUNCIL PRESENTATIONS 1. None Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Schedule Performance Review for City Administrator Bryan Bear 2. League of MN Cities Annual Conference in June 22-24, 2022 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MAY 2, 2022 D.1 April 18, 2022, City Council Meeting Staff recommends Council approve the above minutes as presented. F.1 Recognition of Retiring Legion Commander Greg Burmeister Greg Burmeister has been a member of the Hugo Legion for 50 years and the Legion Commander for the past seven years. Greg has announced his retirement and is turning over commander duties to a new commander this spring. Council will present a Certificate Appreciation to Greg in recognition of his contributions to the community. G.1 Approve Claims Roster Staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Parks Planner Shayla Denaway Shayla Denaway was hired on May 11, 2009, as the Economic Development/Parks Intern. On May 3, 2010, Council approved promoting Shayla as the new Parks Planner. Public Works Director Scott Anderson recommends approval of the annual performance review for Parks Planner Shayla Denaway G.3 Approve Resolution Approving Minor Subdivision for 15595 Homestead Avenue North-Lutz Vincent Lutz is requesting approval of a minor subdivision to create two lots out of a 19.84-acre lot. The lots created would be two 9.92-acre parcels. At its April 14, 2022, meeting the Planning Commission held a public hearing and considered the request. There was no one that spoke during the public hearing except the applicant with background information on the request. Staff stated the application met the conditions to approve the request and recommended approval of the minor subdivision, subject to the conditions listed in the resolution. The Planning Commission agreed the application meet the criteria to approve a minor subdivision and unanimously recommended approval of the resolution to the City Council. G.4 Approve Award of 2022 Dust Control Contract The City of Hugo currently applies dust control to approximately 23 miles of gravel roads located within its municipal boundaries. The City’s 2022 General Budget has accounted for a dust control project in 2022. As in past years, staff will also work with May Township to cost share for the application of dust control on the shared portion of Keystone Ave. north of County Road 4. Bids for dust control were received and opened on April 12, 2022. The following prices were received: Northern Salt Inc. - $1.22/gallon (1st application), $1.20/gallon (2nd application), Envirotech Services - $1.27/gallon (1st application), $1.27/gallon (2nd application). With City Council approval, staff would coordinate with Northern Salt to deliver and place a total of 142,811 gallons of calcium chloride in two separate applications, once in mid-June and again in mid-August. Staff recommends Council approval of a contract with Northern Salt Inc. in the amount of $172,924.84 for the 2022 Dust Control Project. G.5 Approve Resolution for No Parking on West Side of Farnham Avenue Between 149th St. and Oneka Parkway Staff has recently received a request from the Waters Edge Courtyard Home Association to prohibit parking on the west side of Farnham Avenue North from 149th Street North to Oneka Parkway North. The concern is that that the road is too narrow to allow for parking on both sides of the roadway while still allowing traffic in both directions. Access to private roads and mailbox accessibility was also raised. Farnham Avenue North is currently 35 feet wide as measured from back-of-curb to back-of-curb. Based on MnDOT design guidelines for roadways with on street parking, the existing road width would allow for parking on one side of the road while still maintaining traffic in both directions. Staff recommends approval of the resolution restricting parking along the west side of Farnham Avenue North from 149th Street North to Oneka Parkway North. G.6 Approve Resolution for No Parking along Oneka Parkway Between CSAH 8 and Heritage Parkway Oneka Parkway has been designated as a Municipal State Aid (MSA) roadway and will be required to be constructed to meet the design requirements set forth by MnDOT as the City will be expending MSA funds for the project. Staff would like to restrict parking along both sides Oneka Parkway from Frenchman Road (CSAH 8) to Heritage Parkway as the proposed pavement widths do not provide adequate width for parking on both sides of the street. Prior to this project, parking was prohibited on Oneka Parkway between Frenchman Road (CSAH 8) and Heritage Parkway. Staff recommends approval of the resolution restricting parking along both sides Oneka Parkway from Frenchman Road (CSAH 8) to Heritage Parkway. G.7 Approve Ryan Nadeau as Training Lieutenant on the Hugo Fire Department The training lieutenant position was vacated when Jason Palmquist was promoted to the training captain. The three chiefs interviewed four firefighters interested in the open lieutenant position and selected Ryan Nadeau for the training lieutenant position effective May 1st 2022. Ryan will no longer be an engineer on the fire department. Staff recommends Council approve Ryan Nadeau as the new Training Lieutenant on the Hugo Fire Department G.8 Approve Resignation of Firefighter Billy Lusk from the Hugo Fire Department Firefighter Billy Lusk has submitted his letter of resignation from the department due conflicts with his new employment. Billy has been on the department since August of 2018. Staff recommends Council approve the letter of resignation from Billy Lusk effective immediately. G.9 Approve Public Works Summer Seasonal Employees Staff is requesting Council approval to hire seasonal employees for the public works department. In the 2022 General Fund Budget, Council approved funding for five seasonal employee positions. There are two seasonal workers, Martin Jorgenson and Russ Pastorious, who will be returning from last year. Staff had interviewed new potential hires and are recommending approval of two new seasonal employees. Staff is still searching for additional applicants and will be coming forward with another request at a later time. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general public works maintenance. The following is a list of the seasonal employees that staff is recommending for hiring: Martin Jorgenson (return), Russ Pastorius (return), Madison Siebenaler (new), Jacob Orthaus (new). Staff recommends Council approve the hiring of seasonal employees. G.10 Approve Special Event Permit for MS 150 on Sunday, June 12, 2022 The MS Society has submitted an application for a Special Event Permit for the MS 150 to be held on Sunday, June 12, 2022. This requires a SEP because there will be approximately 1,800 riders on the bike trail and streets in Hugo. This two-day ride will begin in Proctor, MN, has an overnight stay in Hinkley, then will travel through Hugo to end in White Bear Lake. This is a fundraising event for Multiple sclerosis, and has been held every year since 1980. Staff believes the applicant has done a good job organizing the event and recommends council approve the special event permit for the MS150. G.11 Approve Special Event Permit for New Life Church Spring and Fall Events New Life Church, 6000 148th Street North, has applied for a Special Event Permit to hold an outdoor service and picnic on June 12, 2022, and a Fall Festival on September 25, 2022. These events require a SEP because there will be amplified sound for the service and picnic games on June 12, and music at their September 25 event. Staff recommends Council approve the SEP for New Life Church’s Spring and Fall events as outlined in their applications. G.12 Approve Special Event Permit for North Star Gay Rodeo The North Star Gay Rodeo has applied for a Special Event Permit to hold a rodeo at the Dead Broke Arena site at 5676 170th Street North on July 30-31, 2022. A SEP is required because there will be amplified sound and alcohol served outside. Staff recommends Council approve the SEP for the North Star Gay Rodeo as outlined in their application. G.13 Approve Temporary Liquor License for the North Star Gay Rodeo North Star Gay Rodeo has applied for a Temporary Liquor License to serve beer and seltzer at their rodeo event on July 30-31, 2022. Staff has received completed payment, fee, and proof of liquor liability insurance. Staff recommends Council approve the Temporary Liquor License for the North Star Gay Rodeo. G.14 Approve Resolution Approving Encroachment Agreement for 13474 Fondant Trail North – Brouse Michele Brouse has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 13474 Fondant Trail North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. Staff has reviewed the request and recommends that the City Council approve the resolution approving the encroachment agreement for Michele Brouse, for property located at 13474 Fondant Trail North. G. 15 Approve Resolution Approving Encroachment Agreement for 14237 Oneka Parkway -Aldana Jonathan Aldana has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 14237 Oneka Parkway North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. Staff has reviewed the request and recommends that the City Council approve the resolution approving the encroachment agreement for Jonathan Aldana, for property located at 14237 Oneka Parkway North. G.16 Approve Donation of School Bus to the Hugo Fire Department First Student Bus Company would like to donate a used school bus to the Hugo Fire Department. The department would use the bus to train on auto extrications. The department would pay $100 to have the bus towed from Champlin to the City of Hugo. Following the training, a private company from Wisconsin will pick up the bus to scrap and pay the department $500 for the scrap material. Donations to the Fire Department must be approved by the Council. Staff recommends Council approve the donation of the school bus from First Student Bus Company and recycling of the bus for scrap value. I.1 Award of Bid for 140th Street Extension Project On Tuesday, April 22, 2022, Bids were opened for the 140th Street Extension Project. Seven bids were received ranging from $404,333.33 to $515,936.93 with the Engineer’s Estimate totaling $439,979. Staff recommends Council approve the award of Contract to Miller Excavating, Inc. in the amount of $404,333.33. I.2 Update on Hopkins Schoolhouse Meeting Held April 23, 2022 A meeting was held on Saturday, April 23, 2022, at Hugo City Hall to gather those who may be interested in saving the Hopkins Schoolhouse from demolition. In attendance were Mayor Weidt, City Administrator Bryan Bear, City Clerk Michele Lindau, and approximately 22 interested citizens. City Administrator Bryan Bear will provide an update on the meeting. J.1 Discussion on Proposed North Star Wetland Bank At their meeting of April 20, 2022, the Parks Commission discussed wetland banking and trail construction on the North Star Elementary School property. WSB is proposing restoration of the partially drained wetlands and construction of upland buffers with trails. This may qualify for wetland bank credits. The Parks Commission is recommending that the first steps in evaluating the project be taken, as outlined by Tony Havranek at WSB, if the White Bear Lake School District is interested in a continued partnership. Rebecca Haug from WSB will present a background on wetland banking and the proposed project. M.1 Schedule Annual Performance Review for City Administrator Bryan Bear Bryan Bear has been employed with the City since May 3, 2004. Bryan served as the Community Development Director until being appointed the City Administrator on November, 7, 2011. Staff requests Council schedule the annual performance review for City Administrator Bryan Bear. M.2 League of MN Cities Annual Conference in June 22-24, 2022 The League of MN Cities will hold their annual conference in Duluth on June 22-24, 2022. Staff recommends Council schedule as a meeting if they wish to attend. N. Adjournment Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk (ZOOM), Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau April 4, 2022, City Council Meeting Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on April 4, 2022, as presented. All Ayes. Motion carried. April 7, 2022, Local Board of Appeal and Equalization Miron made motion, Klein seconded, to approve the minutes for the Local Board of Appeal and Equalization meeting held on April 7, 2022, as presented. All Ayes. Motion carried. April 11, 2022, New Public Works Facility Tour Strub made motion, Petryk seconded, to approve the minutes for the City Council tour of the new Public Works Facility held on April 11, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Washington County Sheriff’s Office Annual Report – Sheriff Dan Starry Washington County Sheriff Dan Starry was in attendance to present to Council the 2021 Sheriff’s Department Annual Report. Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, APRIL 18, 2022 – 7 P.M. Hugo City Council Meeting Minutes for April 18, 2022 Page 2 of 5 He thanked the Council for their support over the years and introduced the Hugo Deputies: Sergeant Joe Zerwas, Detective Lee Mars, and Deputies Greg Reiter, Alex Loiland, Isabella Curtis, Ross Peterson, Jeff Workman, and Shawn Irvin. Also in attendance at the meeting was Chief Deputy Doug Anschutz and Patrol Commander Tim Harris. Starry reviewed the expenses that make up the contract cost of $1,240,324.73 annually, which included the State Aid Credit. He explained their focus on recruitment and employee wellness, and talked about the CORE program, which is employee driven and available to all employees and the families. Starry presented statistics that that showed traffic stops to be down and DWI slightly up from 2020, and he explained they enforce when they must but try to use traffic stops as an educational opportunity. He emphasized they patrol 24/7, and he provided calls by hour data that showed the hours between 3-6 p.m., when people are coming home from work and school, to be their highest call load. There were 471 mental health calls in 2021 county-wide, and 172 of them were in Hugo. He said the calls for persons in crisis have increased all over the nation. In 2021, there were seven overdoses in Hugo with three fatalities. He said the deputies carry naloxone that is saving lives during opioid overdoses. Starry talked about recent car break-ins at the daycares explaining they are crimes of opportunity if valuables are left in cars. He warned not to leave key FOBs in vehicles. Resident burglaries went from 19 to 20 last year, and commercial burglaries had decreased by 36% to 7 in Hugo. Starry showed the maps that tracked data and explained how they follow this data and provide special enforcement in specific areas. He explained how they response to trends. They now have a therapy dog in the process of being certified. Social workers are partnered with deputies and do follow up care, and it is likely theses services will be expanded. He talked about the MORE/MOUD program to address opioid abuse by pairing up social workers to attend to those in mental health and addiction crisis saying it cost less to break the cycle than put them in jail. He said they partner with the Betty Ford Clinic and Hazelden, and it has been a very successful program. Starry presented Sergeant Joe Zerwas with a Certificate of Appreciation for his 25 years with the Sheriff’s Office. Mayor Weidt encourage people to call 911 instead of putting it on social media. Starry added that the same dispatch crew that answers the non-emergency line answers 911 calls. Miron talked about policing changing over the years and the added services that people don’t see. He asked about how training had changed. Starry responded they look for training that reflects what the community wants and needs are. They train in diversity, equity, and inclusion to make sure policies and procedures follow laws and reflect what the community needs. Hugo City Council Meeting Minutes for April 18, 2022 Page 3 of 5 Approval of Consent Agenda Klein made motion, Strub seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Special Event Permit for Blacksmith Lounge Summer Events 3. Approve Advertisement for New Community Development Intern 4. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System 5. Approve Pay Request No. 18 to Ebert Construction for the Public Works Facility 6. Approve Pay Request No. 8 to Schreiber Mullaney Construction for Lions Park Building All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Special Event Permit for Blacksmith Lounge Summer Events The Blacksmith Lounge, 17205 Forest Boulevard North, had applied for a Special Event Permit for their 2022 events to be held between Memorial Day and end of September. Events include four auctions, six car shows, one motorcycle swap meet, and one fundraising event. A SEP approved by Council was required because there will be alcohol served outside and there may be up to 200 people in attendance. Adoption of the Consent Agenda approved the 2022 summer events for the Blacksmith Lounge. Approve Advertisement for Community Development Intern With the recent resignation of Emily Weber as the Community Development Assistant, staff requested to advertise for a Community Development Intern. The intern would work on a wide variety of community development, planning, parks, and economic development projects. The intern would work closely with the Community Development Director and other City departments to gain valuable experience in day-to-day City and community development functions. Adoption of the Consent Agenda approved the advertisement for a Community Development Intern. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System Per State Aid Rules, a City was allowed to add and/or remove mileage annually, provided it met necessary criteria. In an effort to maximize the construction needs of Hugo’s MSAS system and with the goal of strategically using the annual available allotment of State Aid funds to the City, staff had recommended modifications to the system by adding Farnham Ave. N. from 149th St. N. to Oneka Pkwy N. Adoption of the Consent Agenda approved RESOLUTION NO. 2022 – 19 DECLARING APPROVAL OF MODIFICATIONS TO THE MUNICIPAL STATE AID STREET SYSTEM FOR THE CITY OF HUGO, MINNESOTA. Hugo City Council Meeting Minutes for April 18, 2022 Page 4 of 5 Approve Pay Request No. 18 to Ebert Construction for the Public Works Facility Ebert Construction had submitted Pay Request No. 18 in the amount of $143,221.48 for work done on the Public Works Facility. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through March 31, 2022, with a 5% retainage applied. Total retainage being held for the project to date was $473,706.06. Adoption of the Consent Agenda approved Pay Request No. 18 in the amount of $143,221.48 to Ebert Construction for the construction of the City of Hugo Public Works facility. Approve Pay Request No. 8 to Schreiber Mullaney Construction for Lions Park Building Schreiber Mullaney had submitted Pay Request No. 8 for the new Pavilion in Lions Park in the amount of $479,376.98. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through March 25, 2022, with a 5% retainage applied. The pay request included Change Order No. 3 in the amount of $14,654.12 for added lights, additional wiring, and exterior changes. The total retainage being held to date was $130,751.98. Adoption of the Consent Agenda approved payment in the amount of $479,376.98 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Letter of Resignation for Community Development Assistant Emily Weber Emily Weber had announced her resignation of employment as Community Development Assistant for the City of Hugo after accepting a job offer in Colorado as a Planner. Mayor Weidt removed this from the Consent Agenda to thank Emily for the work she had done in the City of Hugo. She explained would be working in Frisco, CO, a small mountain community of about 3,000 people, mostly tourist, and she said it was a hard decision to leave Hugo. The Council wished her well. Weidt made motion, Klein seconded to approve the letter of resignation of Community Development Assistant Emily Weber effective May 6, 2022. All Ayes. Motion carried. Update on the Hopkins Schoolhouse A meeting had been scheduled by the Hopkins Schoolhouse Committee in response to Council direction at their February 7, 2022, meeting to reach out to the community to see if there was an ambitious group to save the schoolhouse. City Administrator Bryan Bear said the decision on the future of the schoolhouse was one of Council’s goals for 2022, and he talked about Council’s discussions on not committing any tax dollars to fixing it. He said the schoolhouse has had a tremendous amount of news coverage and discussion in the community. It was staff intention to set it up for a group to come forward to create a plan for the schoolhouse’s restoration and present the plan to Council for approval within six months. This meeting was scheduled for Saturday, April 23, 2022, from 10 a.m. to noon at Hugo City Hall. Staff will provide Council an update of the meeting at their regular Council meeting on May 2, 2022. Hugo City Council Meeting Minutes for April 18, 2022 Page 5 of 5 Approve Change in Date for Citywide Fall Cleanup Fall Cleanup was originally scheduled for Saturday, September 17, 2022. Staff had worked with Washington County on arrangements to move the cleanup to the new Public Works Facility. It was recommended to split the cleanup between two locations, one for hazardous household waste and one for trash. Hazardous household waste would be collected at the Forest Lake Transit Center on September 10 and 17. Trash only would be collected at the Public Works Facility on September 10. Weidt made motion, Klein seconded, to reschedule the Citywide Fall Cleanup date to September 10, 2022, at the new Public Works Facility. All Ayes. Motion carried. Adjournment Klein made motion, Strub seconded, to adjourn at 7:56 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk City of Hugo Claims May 2, 2022 G. 1 Vendor Invoice Amount Description Department Alex Air Apparatus Inc INV-45670 834.95$ Lite Force Plus Helmets & Decals Fire Dept Allstream 18328890 102.04$ Fax Lines Administration Aspen Mills 291961 18.85$ Name Tag Fire Dept Aspen Mills 291962 18.85$ Name Tag Fire Dept Aspen Mills 291963 18.85$ Name Tag Fire Dept Aspen Mills 291964 18.85$ Name Tag Fire Dept Baller, Scott CLAIM 265.00$ Soils Training for Septic System License Renewal Building Inspections Capital One Trade Credit 361087993 29.14$ Shop Supplies Public Works Capital One Trade Credit 361088378 57.98$ Tools Parks Dept Capital One Trade Credit 363219653 39.98$ Safety Supplies Public Works Century College 753536 90.00$ Pumping & Aerial Operations Textbook Fire Dept Century College 999758 275.00$ Live Burn Training - J. Palmquist Fire Dept Century Link 651 429-3212 71.64$ Fire Station Phone Lines Fire Dept Christianson, Paul CLAIM 119.98$ Water Line - New Public Works Facility (Warners Stellian) Public Works Comcast 4/12/2022 25.25$ Business Cable (thru May 21) Administration Comcast 4/18/2022 165.32$ Business Internet (thru May 27) Fire Dept Compton, Jennifer CLAIM 35.35$ Label Maker (Walmart) Public Works Compton, Jennifer CLAIM 25.20$ Mileage Public Works Escape Fire 43356 350.00$ Sprinkler System Maintenance Fire Dept Finance and Commerce 745367847 219.56$ Advertisement for Bids - 140th Street Extension Street Reconstruction Fire Safety USA Inc 158423 1,197.20$ Structural Fire Gloves Fire Dept Hawkins Inc 6164654 4,634.04$ Water Chemicals Water Utility HCM Architects 2066-17 8,606.04$ Lions Park Architect Services Special Parks Fund Hoernemann, Ross CLAIM 432.34$ FOTOS Conference - Lodging Fire Dept Hoernemann, Ross CLAIM 153.44$ FOTOS Conference - Mileage Fire Dept Hoernemann, Ross CLAIM 44.77$ FOTOS Conference - Expenses Fire Dept Innovative Office Solutions LLC IN3744124 16.81$ Label Tape & Pen Refills Public Works Instrumental Research 3934 105.00$ Water Bacteria Testing Water Utility Instrumental Research 3985 105.00$ Water Bacteria Testing Water Utility Jefferson Fire & Safety Inc IN139183 50.00$ Patches Fire Dept Jimmy's Johnnys MP199524 18.86$ Toilet Rental - Oakshore Park Parks Dept Jimmy's Johnnys MP199525 18.86$ Toilet Rental - Oneka Park Parks Dept Jimmy's Johnnys MP199526 18.86$ Toilet Rental - Beaver Ponds Park Parks Dept Jimmy's Johnnys MP199527 18.86$ Toilet Rental - Diamond Point Park Parks Dept Jimmy's Johnnys MP199528 18.86$ Toilet Rental - Frog Hollow Parks Dept Jimmy's Johnnys MP199529 75.45$ Toilet Rental - Hanifl Park Parks Dept Jimmy's Johnnys MP199530 18.86$ Toilet Rental - Valjean Park Parks Dept Jimmy's Johnnys MP199531 18.86$ Toilet Rental - Arbre Park Parks Dept Jimmy's Johnnys MP199532 18.86$ Toilet Rental - Heritage Ponds Park Parks Dept Jimmy's Johnnys MP199533 18.86$ Toilet Rental - McCollar Park Parks Dept Jimmy's Johnnys MP199534 18.86$ Toilet Rental - Arcand Park Parks Dept Johnson Controls Fire Protection LP 41541483 976.12$ Alarm Tech Service Gen Gov't Bldgs Leffler Printing Company Inc 21745 3,214.00$ Newsletter Printing Misc Unallocated Loffler Companies Inc 469650485 480.31$ April Copier Service Payment Administration Menards 81137 80.94$ Floor Cleaning Supplies Public Works Northern Door Company 70602 578.00$ Garage Door Repairs Public Works Press Publications 734648 50.80$ Ordinance 2022-512 Ordinances/Proceedings Press Publications 734652 279.40$ Advertisement for Bids - 140th Street Extension Street Reconstruction Quadient Leasing USA Inc N9374345 68.99$ Meter Rental - March Administration Quadient Leasing USA Inc N9374345 68.99$ Meter Rental - April Administration Quadient Leasing USA Inc N9374345 68.99$ Meter Rental - May Administration Ricoh USA, Inc 106066574 194.61$ May Copier Lease Payment Public Works T-Mobile 870254054 837.06$ Cellular Phone Charges Various Toshiba Financial Services 5019800701 148.74$ May Copier Lease Payment Fire Dept Toshiba Financial Services 5019800701 9.09$ Overage Charges (Color) Fire Dept Toshiba Financial Services 5019800701 1.18$ Overage Charges (B & W) Fire Dept UniFirst Corporation 090 0676250 83.62$ Supplies & Floor Mat Services (FH) Fire Dept UniFirst Corporation 090 0689866 119.79$ Uniforms, Supplies & Floor Mat Services (PW) Public Works Verizon Wireless 9903398601 1,037.26$ Cellular Phone Charges Various Washington Conservation District 5572 716.31$ East Metro Watershed Membership Stormwater Fund White Bear Locksmith 33563 495.00$ Latch & Lock Repairs - Public Works Public Works Xcel Energy 51-0013009096-8 1,137.90$ Water Tower No. 4 Electric Water Utility Xcel Energy 51-0013493712-0 3,422.44$ Lions Park Pavilion Natural Gas Service Parks Dept Xcel Energy 51-0013741927-6 211.46$ 14696 Fondant Avenue Gas Rental Properties Xcel Energy 51-0013741927-6 53.69$ 14696 Fondant Avenue Electric Rental Properties Xcel Energy 51-0013848498-2 1,371.84$ Temp Electric Service - Lions Park Parks Dept Xcel Energy 51-0013986182-3 6,592.04$ Relocate Streetlight - 140th Street Extension Street Reconstruction 40,689.05$ Total Claims for May 2, 2022 Page 1 Agenda Number G.3 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Rachel Juba, Community Development Director SUBJECT: Vincent Lutz. Request for a minor subdivision for the property located at 15595 Homestead Avenue North. DATE: April 28, 2022, for the City Council Meeting of May 2, 2022 ZONING: Agricultural (AG) REVIEW DEADLINE: May 21, 2022 1. PLANNING COMMISSION UPDATE: At its April 14, 2022, meeting the Planning Commission held a public hearing and considered the request. There was no one that spoke during the public hear except the applicant with background information on the request. Staff stated the application met the conditions to approve the request and recommended approval of the minor subdivision, subject to the conditions listed in the resolution. The Planning Commission agreed the application meet the criteria to approve a minor subdivision and unanimously recommended approval of the resolution to the City Council. 2. DESCRIPTION OF REQUEST: The applicant is requesting approval of a minor subdivision to create two lots out of a 19.84 acre lot. The lots created would be two 9.92 acre parcels. 3. CONTEXT: A. Surrounding Land Use and Zoning The surrounding properties to the north, east and south are zoned Agricultural and are developed as agricultural or residential homes. B. Natural Characteristics of Site The property is has some rolling hills and has been farmed in recent years. Lutz Minor Subdivision 4. ANALYSIS: A. Level of City Discretion in Decision-Making The City has limited discretion in approving or denying a minor subdivision application. The City’s discretion is limited to whether or not the proposed subdivision meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the subdivision. B. Consistency with Ordinance Standards Minor Subdivision Request Lot Size The Agricultural zoning district requires a minimum lot size of 10 acres with a 300-foot minimum width and a minimum depth of 480 feet. The two proposed lots will be 9.92 acres in size. After doing historical research on the property, staff is considering the property 10 acres. It is in staff’s opinion that this is a valid application. Utilities The property is currently outside of the Metropolitan Urban Service Area (MUSA), which mean the property is not eligible to receive City sewer and water. Services are not currently available to the site or planned for the site in the future. The parcel proposed to be future home sites and would need a new well and septic system. The applicant has submitted a soil test indicating that there is sufficient space on the new parcels that is suitable for a septic system as well as an alternative septic location. The locations have been approved by Washington County. Grading and Wetlands A grading plan will have to be submitted to the City prior to the issuance of a building permit for the proposed lot. The applicant shall demonstrate the building sites will comply with the City’s regulations regarding building elevation related to groundwater. A permit will need to be obtained from the City for the location of the new driveway. Prior to the issuance of any building permit the applicant shall demonstrate that the proposed home and buildings will not impact any wetlands. Stormwater management Prior to the issuance of any building permits the applicant shall demonstrate that the proposed parcels meet the Rice Creek Watershed District Rules regarding stormwater management and erosion control. Lutz Minor Subdivision Streets The proposed parcels have access to Homestead Avenue North, an existing gravel road. Sidewalks/Trails There are no trails planned for this area along Homestead Avenue North in the 2040 Comprehensive Plan. Park Dedication and Open Space A park dedication is required of all land subdivided for residential purposes. The applicant will not be dedicating parkland with this project, and would therefore be responsible for the parkland dedication fee, currently set at $3,400 per lot. The applicant is only responsible to pay for the creation of 1 lots. 5. STAFF RECOMMENDATION: Staff recommends approval the minor subdivision subject to the conditions listed in the attached draft resolution to the Planning Commission. 6. PLANNING COMMISSION UPDATE The Planning Commission agreed the application meet the criteria to approve a minor subdivision and unanimously recommended approval of the resolution to the City Council. ATTACHMENTS: 1. Location Map 2. Minor Subdivision Survey 3. Draft Resolution Approving the Minor Subdivision 4. Sewage Treatment System Approval Letter 157th Street North Homestead Avenue North15595 Homestead Avenue North Location Map Hugo, MN Site Roads Hugo Border Parcel Boundary ¯0 250Feet1 in = 250 feet Document Path: S:\Mapping\Emily\LocationSite Maps\2022\Lutz Minor Sub.mxdSite RESOLUTION 2022-____ APPROVING A MINOR SUBDIVISION FOR VINCENT LUTZ FOR PROPERTY LOCATED AT 15595 WHEREAS, an application has been filed by Vincent Lutz that requests approval of a minor subdivision for property located at 7139 165th Street. WHEREAS, the subject property is legally described as follows: WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing on April 14, 2022, and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the minor subdivision for Vincent Lutz, subject to the following conditions: 1.A minor subdivision is approved to allow the creation of two lots, in accordance with the plans and application received by the City on March 2, 2022, and March 21, 2022. 2.Prior to recording the minor subdivision: a.The park dedication shall be cash-in-lieu of dedication for a total of $3,400. b.A 33 foot wide roadway easement shall be dedicated to the City for the right-of- way for Homestead Avenue North. 3.Prior to issuance of any building permit: a.The applicant shall provide a grading plan that reflects the current topography and proposed grading. b.The applicant shall demonstrate that the parcels are able to meet the Rice Creek Watershed District Rules. c.The applicant shall demonstrate the building sites will comply with the City’s regulations regarding building elevation related to groundwater. ADOPTED by the City Council on May 2, 2022. ___________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk Department of Public Health and Environment David Brummel Director Jill Timm Deputy Director March 29th, 2022 GEO Code: 1503121130002 Julie Lutz 15118 Irish Ave N Hugo, MN 55038 LOT SPLIT APPROVAL The Department has conducted a site review of the proposed lot. Based on these observations and the observations of your contractor, the proposed lot appears to have suitable soil for individual sewage treatment systems and the Department is approving the proposed lot split as suitable to accommodate long-term sewage treatment. It should be noted that the soil observations conducted for this lot were preliminary and only for the purpose of determining suitability to support long-term sewage treatment. Section 9.5 of the Washington County Development Code, Chapter Four, Individual Sewage Treatment System Regulations (Washington County Ordinance #206) states: Complete testing on each individual lot will be required prior to permit issuance independent of any prior approved subdivision testing. A minimum of four (4) satisfactory soil borings outlining an area of 5,000 square feet are required. Before an installation permit can be issued by the Department for a specific subsurface sewage treatment system, at least four additional soil borings and at least one percolation test must be conducted by a designer licensed by the Minnesota Pollution Control Agency. Rope off and protect the area from all traffic. Any excavation in the primary and secondary individual sewage treatment system would nullify this approval and may subsequently cause the lot to be declared unbuildable. The minor subdivision is approved only for the lot configuration submitted in the application. Any changes t o the lot configurations will nullify this approval. If you have any questions or comments, please contact me at 651-430-6679. Sincerely, Joe Sanders Sr. Environmental Specialist Washington County Department of Public Health & Environment Joe.sanders@co.washington.mn.us Government Center • 14949 62nd Street North — P.O. Box 6, Stillwater, Minnesota 55082-0006 Phone: 651-430-6655 • Fax: 651-430-6730 • TTY: 651-430-6246 www.co.washington.mn.us Equal Employment Opportunity / Affirmative Action 14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300 www.ci.hugo.mn.us MEMO TO: Bryan Bear, City Administrator FROM: Scott Anderson, Public Works Director DATE: April 27, 2022 SUBJECT: Award of Bid – 2022 Dust Control Background Staff is requesting Council approval and award of bid for the 2022 Dust Control project. The City of Hugo currently applies dust control to approximately 23 miles of gravel roads located within its municipal boundaries. The City’s 2022 General Budget has accounted for a dust control project in 2022. As in past years, staff will also work with May Township to cost share for the application of dust control on the shared portion of Keystone Ave. north of County Road 4. Bids for dust control were received and opened on April 12, 2022. The following prices were received: Northern Salt Inc. - $1.22/gallon (1st application), $1.20/gallon (2nd application) Envirotech Services - $1.27/gallon (1st application), $1.27/gallon (2nd application) With City Council approval, staff would coordinate with Northern Salt to deliver and place a total of 142,811 gallons of calcium chloride in two separate applications, once in mid-June and again in mid-August. Recommendation Staff recommends Council approval of a contract with Northern Salt Inc. in the amount of $172,924.84 for the 2022 Dust Control Project. 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM May 2, 2022 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: No Parking Resolution along west side of Farnham Avenue North City of Hugo, MN Dear Mayor and Council, Staff has recently received a request from the Waters Edge Courtyard Home Association to prohibit parking on the west side of Farnham Avenue North from 149th Street North to Oneka Parkway North. The concern is that that the road is too narrow to allow for parking on both sides of the roadway while still allowing traffic in both directions. Access to private roads and mailbox accessibility was also raised. Farnham Avenue North is currently 35 feet wide as measured from back-of-curb to back-of-curb. Based on MnDOT design guidelines for roadways with on street parking, the existing road width would allow for parking on one side of the road while still maintaining traffic in both directions. Staff recommends approval of the resolution restricting parking along the west side of Farnham Avenue North from 149th Street North to Oneka Parkway North as the existing pavement width does not provide adequate width for parking on both sides of the street and parked cars create sight distance issues for the private roads off of Farnham Avenue North. If you have any questions or items you wish to discuss, you can contact me at 651-419-3589. Sincerely, WSB Nick Guilliams, PE Senior Project Manager Attachment cc: Bryan Bear, City Administrator, City of Hugo Scott Anderson, Public Works Director, City of Hugo Liz Finnegan, Senior Engineering Technician, City of Hugo   LionsPark UPPER 146TH ST NFARNHAMAVEN149THSTN EDUC A T I O N D R N FARNHA M DRN FRENCHDRN147TH ST N HERITAGE PKWY N EMMITDR N FRENCHDRN 157TH WAY NFINALE AVE NFITZGERALD AVE NFARNHAMDRNONEKA PKWYELM DR NFA N N I NGDRNFRENCHMAN RD FRENCHMAN RD FANNINGDRN F ALKDRNR OSEMARYWAY FA IR POINT D RNONEKAPKWYEV E R GREEN DR N FI NAL E A V E NEVERTON AVE N147TH ST NFOSTER DR NFREEDOMDRNProject Location 0 600Feet¯Farnham Ave N No Parking Resolution2022 Oneka Parkway Improvement ProjectHugo, MN Document Path: K:\014560-000\GIS\Maps\FarnhamAveNoParking.mxd Date Saved: 4/27/2022 4:00:03 PM1 inch = 600 f eet S:\Office_SHARED\Resolutions\2022 Resolutions\2022- No Parking-Farnham.doc RESOLUTION NO. 2022- CITY OF HUGO WASHINGTON COUNTY, MINNESOTA A RESOLUTION RESTRICTING PARKING ALONG THE WEST SIDE OF FARNHAM AVENUE NORTH FROM 149TH STREET NORTH TO ONEKA PARKWAY NORTH WHEREAS, the City Council of Hugo has received concerns from residents along Farnham Avenue North between 149th Street North and Oneka Parkway North that the road is too narrow to allow for parking on both sides of the roadway while still allowing traffic in both directions; and WHEREAS, the existing roadway width on Farnham Avenue North between 149th Street North and Oneka Parkway North is 35 feet as measured from back-of-curb to -back-of-curb and does not provide adequate width for parking on both sides of the street; and WHEREAS, the City of Hugo staff is in agreement that Farnham Avenue North between 149th Street North and Oneka Parkway North should restrict parking to the east side of the road only to allow traffic in both directions. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, as follows: 1. The City of Hugo shall prohibit the parking of motor vehicles along the west side of Farnham Avenue from 149th Street North and Oneka Parkway North. This resolution was adopted by the City Council of the City of Hugo on the 2nd day of May, 2022, by a vote of Ayes and Nays. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk (seal) C:\Users\michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\7QEGL1JX\01888-000 LTR - No Parking Resolution 042722.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM May 2, 2022 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 2022 Oneka Parkway Improvement Project No Parking Resolution along Oneka Parkway City of Hugo, MN WSB Project No. 018888-000 Dear Mayor and Council, Improvements proposed for construction in 2022 include the following improvements along Oneka Parkway:  Bituminous mill and Overlay from Frenchman Road (CSAH 8) to Farnham Avenue  Partial street reconstruction from Farnham Avenue to Heritage Parkway Oneka Parkway has been designated as a Municipal State Aid (MSA) roadway and will be required to be constructed to meet the design requirements set forth by MnDOT as the City will be expending MSA funds for the project. Please note that prior to this project, parking was prohibited on Oneka Parkway between Frenchman Road (CSAH 8) and Heritage Parkway. Staff recommends approval of the resolution restricting parking along both sides Oneka Parkway from Frenchman Road (CSAH 8) to Heritage Parkway as the proposed pavement widths do not provide adequate width for parking on both sides of the street. If you have any questions or items you wish to discuss, you can contact me at 612-419-3589 Sincerely, WSB Nick Guilliams, PE Senior Project Manager Attachment cc: Bryan Bear, City Administrator, City of Hugo Scott Anderson, Public Works Director, City of Hugo Liz Finnegan, Senior Engineering Technician, City of Hugo   147TH ST N UPPER 146TH ST NFARNHAMAVEN149THSTN FINALE AVE NEDUCAT I O N D R NFARNHA M DRN 157TH S T N FRENCHDRNHERITAGEPKWYN EMMI T DR N FRENCHDRN FARNHAMDRNONEKA PKWY157TH ST N 146TH ST N157TH WAY NELM DR NFA N N I NGDRNFANNINGDRN VICTORPATH F ALKDRNFITZGERALD AVE NFRENCHMAN RDEVERTON AVE NFA IR POINT D RNONEKAPKWYEVERG REE N D R N FINALEAV E N ROSEMARYWAY FRENCHMAN RD 147TH ST NFOSTER DR NF REEDOMDRNProject Location 0 600Feet¯2022 Oneka Parkway Improvement ProjectHugo, MN Document Path: K:\014560-000\GIS\Maps\2022ReconstructionArea.mxd Date Saved: 9/1/2021 11:25:51 AM1 inch = 621 f eet S:\Office_SHARED\Resolutions\2022 Resolutions\2022- No Parking-Oneka Parkway.doc RESOLUTION NO. A RESOLUTION RESTRICTING PARKING ALONG ONEKA PARKWAY FROM FRENCHMAN ROAD (CSAH 8) TO HEIRTAGE PARKWAY FOR THE 2022 ONEKA PARKWAY IMPROVEMENT PROJECT S.A.P. 224-111-002 WHEREAS, the City Council of Hugo has planned improvements along Oneka Parkway from Frenchman Road (CSAH 8) to Heritage Parkway as part of the 2022 Oneka Parkway Street Improvement Project; and WHEREAS, the City of Hugo has ordered the project for the 2022 Oneka Parkway Improvement Project; and WHEREAS, the City of Hugo will be expending Municipal State Aid funds provided by the Minnesota Department of Transportation (MnDOT) on improvements along Oneka Parkway; and WHEREAS, the improvements along Oneka Parkway from Frenchman Road (CSAH 8) to Heritage Parkway does not provide adequate width for parking on the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, as follows: 1. The City of Hugo shall prohibit the parking of motor vehicles along Oneka Parkway from Frenchman Road (CSAH 8) to Heritage Parkway. This resolution was adopted by the City Council of the City of Hugo on the 2nd day of May, 2022, by a vote of Ayes and Nays. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk (seal) 14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300 www.ci.hugo.mn.us TO: Bryan Bear, City Administrator FROM: Scott Anderson, Public Works Director DATE: April 27, 2021 SUBJECT: Hiring of Seasonal Public Works Employees Staff is requesting authorization to hire seasonal employees for the public works department. In the 2022 General Fund Budget, Council approved funding for five seasonal employee positions. We have two seasonal workers, Martin Jorgenson and Russ Pastorious, who will be returning from last year. We have interviewed new potential hires and are recommending approval of two new seasonal employees. Staff is still searching for additional applicants and will be coming forward with another request at a later time. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general public works maintenance. The following is a list of the seasonal employees that staff is recommending for hiring: Martin Jorgenson Russ Pastorius Madison Siebenaler Jacob Orthaus Please contact me if you have any further questions or concerns. Agenda Number: G.14 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Emily Weber, Community Development Assistant SUBJECT: Michele Brouse – Encroachment agreement to allow a fence within a drainage and utility easement on property located at 13474 Fondant Trail North. DATE: April 26, 2022 for the City Council meeting of May 2, 2022 ZONING: Planned Unit Development (PUD) LAND USE: Low Density Residential (LD) 60-DAY REVIEW DEADLINE: June 11, 2022 1.DESCRIPTION OF REQUEST: Michele Brouse has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 13474 Fondant Trail North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. 2. CONCLUSION/RECOMMENDATION: Staff has reviewed the request and recommends that the City Council approve the encroachment agreement for Michele Brouse, for property located at 13474 Fondant Trail North. ATTACHMENTS: 1. Location Map 2. Encroachment Agreement Resolution 3. Encroachment Agreement 4. Survey 135th Street North Fondant Trail NorthFlint Circle NorthFletcher Lane North135th Court North13474 Fondant Trl N Location Map Hugo, MN Site Roads Hugo Border Parcel Boundary ¯0 200Feet1 in = 200 feet Document Path: S:\Mapping\Emily\LocationSite Maps\2022\13474 Fondant Trl Encroachment.mxdSite RESOLUTION 2022-___ APPROVING AN ENCROACHMENT AGREEMENT FOR MICHELE BROUSE TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 13474 FONDANT TRAIL NORTH WHEREAS, an application has been filed by Michele Brouse that requests approval of an encroachment agreement to allow construction of a fence within a drainage and utility easement on the property located at 13474 Fondant Trail North, legally described as follows; Lot 5, Block 5, Adelaide Landing 5th Addition, Washington County, Minnesota WHEREAS, the City Council has fully considered the request for the encroachment agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment agreement for Michele Brouse on property located at 13474 Fondant Trail North. ADOPTED by the City Council this 2nd day of May, 2022. ________________________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk ENCROACHMENT AGREEMENT THIS AGREEMENT is made this 2nd day of May, 2022 by and between the CITY OF HUGO, a Minnesota municipality (hereinafter “City”) and, Michele Brouse (hereinafter “Owner”), and their successors in title. WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”) along the northerly, westerly, and southerly portion of the Owner’s property, which is legally described as: Lot 5, Block 5, ADELAIDE LANDING 5TH ADDITION, Washington County, Minnesota; and, WHEREAS, Owner is desirous of constructing a fence partially within the easement area; and, WHERAS, the City will permit the placement of a fence in the area described herein subject to the terms and conditions hereof. NOW, THEREFORE, in consideration of the premises and for good and valuable consideration, the receipt of which is acknowledged, the City will permit the encroachment on its easement as set forth herein and subject to the conditions set forth below: 1. Owner and their successors in title may install and maintain a fence within the Easement, and the fence shall be constructed in accordance with the plans on file with the City of Hugo. 2. No plantings, trees, permanent improvements or structures other than the fence may be maintained or placed in the easement area. 3. Owner shall maintain the fence in good repair and shall not permit it to be expanded, lengthened or to impair the City’s easement or its rights thereunder in any respect. 4. The encroachment granted to Owner herein is subject to the existing easement rights of the City as granted in various easements. 5. The City will notify Owner if it requires removal or relocation of the fence or any part of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner fails to do so, the City may enter upon the land and remove as much of the fence as required and cast it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss or damage whatsoever, and may assess the property for all of its costs incurred in removing the fence, and Owner waive all formalities, requirements and defenses arising from or relating to Minnesota Statutes Section 429 relating to or arising from the work done by the City. 6. To the fullest extent permitted by law, Owner agrees to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and contractors against any and all claims, costs and liabilities, including the costs of defense for damages, injury or death arising from or in any way connected to the installation, maintenance, repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City, the employees or officers, guests or invitees of either or any other person or entity, except Owner shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence of the indemnified parties. 7. The permission granted herein is limited exclusively to the proposed fence within the specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or permit such alteration anywhere upon the land upon which the City has reserved its easement rights without proper express written consent of the City. 8. Owner shall, at all times, use their best efforts to conduct all of their activities on said Easement in such a manner as to not interfere with or impede the operation of the City’s Easement and related activities in any manner whatsoever, and shall follow the direction of the City. 9. This Agreement shall run with the land and inure to the benefit and be binding upon the parties hereto, their heirs, successors and assigns. 10. Owner shall be responsible for the costs of recording this Agreement with the Washington County Recorder. WHEREUPON, the parties have set their hands this day of , 2022. CITY OF HUGO By By Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 2022, before me, a Notary Public, personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public Michele Brouse, Owner STATE OF MINNESOTA ) ) ss. (Individual Notary) COUNTY OF WASHINGTON) On this _____ day of __________________, 2022, before me, a Notary Public, personally appeared Michele Brouse who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. __________________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: David K. Snyder Johnson & Turner, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651) 464-7292 Agenda Number: G.15 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Emily Weber, Community Development Assistant SUBJECT: Jonathan Aldana – Encroachment agreement to allow a fence within a drainage and utility easement on property located at 14237 Oneka Parkway North. DATE: April 27, 2022 for the City Council meeting of May 2, 2022 ZONING: Planned Unit Development (PUD) LAND USE: Low Density Residential (LD) 60-DAY REVIEW DEADLINE: June 20, 2022 1.DESCRIPTION OF REQUEST: Jonathan Aldana has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 14237 Oneka Parkway North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. 2.CONCLUSION/RECOMMENDATION: Staff has reviewed the request and recommends that the City Council approve the encroachment agreement for Jonathan Aldana, for property located at 14237 Oneka Parkway North. ATTACHMENTS: 1. Location Map 2. Encroachment Agreement Resolution 3.Encroachment Agreement 4. Survey Oneka Parkway North143rd Court North 142nd Street NorthEvergreen Avenue North1 4 1 st Stre et N orth 142nd Circle NorthEverton Avenue North14237 One ka Parkway N Location Map Hugo, MN Site Roads Hugo Border Parcel Boundary ¯0 200Feet1 in = 200 feet Document Path: S:\Mapping\Emily\LocationSite Maps\2022\14237 Oneka Parkway Encroachment Agreement.mxdSite RESOLUTION 2022-___ APPROVING AN ENCROACHMENT AGREEMENT FOR JONATHAN ALDANA TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 14237 ONEKA PARKWAY NORTH WHEREAS, an application has been filed by Jonathan Aldana that requests approval of an encroachment agreement to allow construction of a fence within a drainage and utility easement on the property located at 14237 Oneka Parkway North, legally described as follows; Lot 13, Block 2 Clearwater Cove 2nd Addition, Washington County, Minnesota WHEREAS, the City Council has fully considered the request for the encroachment agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment agreement for Jonathan Aldana on property located at 14237 Oneka Parkway North. ADOPTED by the City Council this 2nd day of May, 2022. ________________________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk ENCROACHMENT AGREEMENT THIS AGREEMENT is made this 2nd day of May, 2022 by and between the CITY OF HUGO, a Minnesota municipality (hereinafter “City”) and, Jonathan Aldana (hereinafter “Owner”), and their successors in title. WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”) along the northerly, easterly, and southerly portion of the Owner’s property, which is legally described as: Lot 13, Block 2, CLEARWATER COVE 2ND ADDITION, Washington County, Minnesota; and, WHEREAS, Owner is desirous of constructing a fence partially within the easement area; and, WHERAS, the City will permit the placement of a fence in the area described herein subject to the terms and conditions hereof. NOW, THEREFORE, in consideration of the premises and for good and valuable consideration, the receipt of which is acknowledged, the City will permit the encroachment on its easement as set forth herein and subject to the conditions set forth below: 1. Owner and their successors in title may install and maintain a fence within the Easement, and the fence shall be constructed in accordance with the plans on file with the City of Hugo. 2. No plantings, trees, permanent improvements or structures other than the fence may be maintained or placed in the easement area. 3. Owner shall maintain the fence in good repair and shall not permit it to be expanded, lengthened or to impair the City’s easement or its rights thereunder in any respect. 4. The encroachment granted to Owner herein is subject to the existing easement rights of the City as granted in various easements. 5. The City will notify Owner if it requires removal or relocation of the fence or any part of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner fails to do so, the City may enter upon the land and remove as much of the fence as required and cast it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss or damage whatsoever, and may assess the property for all of its costs incurred in removing the fence, and Owner waive all formalities, requirements and defenses arising from or relating to Minnesota Statutes Section 429 relating to or arising from the work done by the City. 6. To the fullest extent permitted by law, Owner agrees to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and contractors against any and all claims, costs and liabilities, including the costs of defense for damages, injury or death arising from or in any way connected to the installation, maintenance, repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City, the employees or officers, guests or invitees of either or any other person or entity, except Owner shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence of the indemnified parties. 7. The permission granted herein is limited exclusively to the proposed fence within the specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or permit such alteration anywhere upon the land upon which the City has reserved its easement rights without proper express written consent of the City. 8. Owner shall, at all times, use their best efforts to conduct all of their activities on said Easement in such a manner as to not interfere with or impede the operation of the City’s Easement and related activities in any manner whatsoever, and shall follow the direction of the City. 9. This Agreement shall run with the land and inure to the benefit and be binding upon the parties hereto, their heirs, successors and assigns. 10. Owner shall be responsible for the costs of recording this Agreement with the Washington County Recorder. WHEREUPON, the parties have set their hands this day of , 2022. CITY OF HUGO By By Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 2022, before me, a Notary Public, personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public Jonathan Aldana, Owner STATE OF MINNESOTA ) ) ss. (Individual Notary) COUNTY OF WASHINGTON) On this _____ day of __________________, 2022, before me, a Notary Public, personally appeared Jonathan Aldana who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. __________________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: David K. Snyder Johnson & Turner, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651) 464-7292 To: Honorable Mayor Tom Weidt and Members of the City Council From: Hugo Fire Department Captain Ross Hoernemann Date: April 27, 2022 Subject: Bus Donation This summer the Hugo Fire Department would like to expand our training and explore areas that we do not normally have the opportunity to receive training on through fire school or other training events. One area of training that we would like to explore is auto extrication on a school bus. The City of Hugo has two White Bear Lake School District Elementary Schools along with a third one in the process of being built, a school bus facility just south of the Fire Station, and many buses transporting students from Hugo to neighboring cities for school and events. I have reached out to multiple bus companies and school districts to obtain a bus for us to perform this training on. First Student Bus Company responded to a letter I sent and they are willing to donate a used 77-passenger school bus. The Hugo Fire Department will incur the cost to tow the bus from Champlin, MN to Hugo. Twin Cities Towing and Recovery would tow the bus at their cost of $100.00. The bus extrication training would take place on Tuesday, August 16, 2022. Following the extrication, a private company from Wisconsin would pick up the bus to recycle for scrap value. The Hugo Fire Department would receive approximately $500 for the scrap value of the bus. The Hugo Fire Department recommends that the City Council authorize acceptance of the donated school bus from First Student Bus Company for auto extrication training, and also approve the recycling of the donated school bus for scrap value. Thank you for your time! Sincerely, Ross Hoernemann Captain for the City Of Hugo Fire Department. K:\019520-000\Admin\Construction Admin\Bidding\019520-000 LOR 042622.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM April 26, 2022 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 140th Street Extension City of Hugo, MN WSB Project No. 019520-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Tuesday, April 26, 2022, and were opened and read aloud. Seven bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Miller Excavating Inc., Stillwater, Minnesota, in the amount of $404,333.33. The Engineer’s Estimate was $439,979.00. We recommend that the City Council consider these bids and award a contract in the amount of $404,333.33 to Miller Excavating, Inc. based on the results of the bids received. Sincerely, WSB Jeff Pearson, PE Project Manager Attachments kkp PROJECT: OWNER: City of Hugo, MN WSB PROJECT NO.: 019520-000 Bids Opened: Tuesday, April 26, 2022, at 10:00 am Contractor Bid Security (5%) Total Bid 1 Miller Excavation X $404,333.33 2 Arnt Construction X $449,285.72 3 Northdale Construction Co., Inc.X $456,715.59 4 T.A. Schifsly & Sons, Inc.X $458,129.69 5 A-1 Excavating, LC X $498,808.00 6 Meyer Contracting, Inc.X $502,003.31 7 Dresel Contracting, Inc.X $515,936.93 Engineer's Opinion of Cost $439,979.00 Denotes corrected figure Jeff Pearson, PE Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on January 19, 2017. 140th Street Extension K:\019520-000\Admin\Construction Admin\Bidding\019520-000 Bid Summary 042622 S:\Office_SHARED\Resolutions\2022 Resolutions\2022- Receive Bids Award Contract for 140th St. Ext..doc RESOLUTION NO. A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 140TH STREET EXTENSION PROJECT WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for bids for the above-referenced project, and WHEREAS, bids were publicly received and opened on April 26, 2022. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: 1. All bids for the construction of the 140th Street Extension Project have been received and are tabulated on the attached summary. 2. The bid of Miller Excavating, Inc., in the amount of $404,333.33, for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. 3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. 4. The City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 2nd day of May 2022. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM April 15, 2022 Mr. Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Potential Development of Hugo Northstar Wetland Bank Dear Mr. Bear: I have drafted this letter as a follow up to previous discussion between myself and Hugo City staff in regard to the development of a wetland bank, just west of the new White Bear Lake School District NorthStar Elementary. Parcel 1703121330004, currently in ownership by Independent School District #624, may be a suitable location for the development of a wetland bank. This parcel has had multiple wetland delineations completed within its boundaries. All delineations indicate that the majority of the parcel is existing wetland, but due to the presence of a private ditch that bisects the parcel and directs hydrology to Branch 3 of Judicial Ditch 3, these wetlands are most likely partially drained and may qualify for wetland bank credits through restoration of partially drained wetlands and creation of upland buffers. Figure 1. Project Area Mr. Bryan Bear April 15, 2022 Page 2 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx In the summer of 2021, I was in attendance in a technical evaluation panel (TEP) field review for a boundary and type application along the west and north sides of th e parcel. This boundary and type review was part of the planning process for the Oneka Trail Feasibility project. During the review some of the TEP members commented on how this parcel may be a suitable area for a wetland bank. I discussed this with Shayla Denaway, City of Hugo, as part of the Oneka Trail Planning project as the trail could be incorporated into the bank design to meet the needs of the City for a trail while creating wetland bank credits simultaneously. The potential area of the bank that may be experiencing partial drainage effects is shown in Figure 2 below. Note this figure is a very rough representation of what may be included in the bank. The actual bank area may be able to be extended southward towards 147th Street to include additional acreage, or may be reduced in size after hydrology analysis. Figure 2. Potential Bank Boundary This area is ~100 acres in size. Mn Rule 8420.0526 Subpart 4, states that up to 50% of the area can be eligible for credit. Furthermore, Subpart 2, states that up to 25% of the buffer area may be eligible for credit. Based on Figure 2 area calculations this could result in 50 acres of credit for restoration of partially drained wetlands and additional credit not to exceed 50 acres for upland buffers. Buffers must be a minimum width of 25 feet and a maximum of 50 feet. The perimeter of Mr. Bryan Bear April 15, 2022 Page 3 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx the bank area in Figure 2 is 9,772 feet. Using an average buffer width of 30 feet, the total area in buffer would be 6.73 acres. 25% of this is 1.68 acres eligible for credit; making the total potential credit area 51.68 acres. Activities required to accomplish this would most likely be filling old drainage ditches, breaking drain tile (if it exists), installing gate valves to control hydrology to meet performance standards and complete management activities, the work will involve removals of any non-native and/or invasive species, use of mechanical equipment such as mowers, targeted herbicide treatments, if necessary, and the use of prescribed burns to bring back the natural functions and values along with a more diverse vegetation population to the wetland ecosystem. Wetland Banking Process The wetland banking process includes multiple steps with various agencies. To increase the maximum value, the bank should be Wetland Conservation Act (WCA) and US Army Corps (USACOE) approved. This would result in two (2) separate yet coordinated permit processes. The WCA process involves: • Draft Prospectus • Prospectus • Mitigation (full) plan • Legal boundary survey • Title and easement recording • Project Construction • Project Certification • Project Monitoring • Application to deposit credits This process will most likely take a full year or more to complete. In addition to the WCA process, the US Army Corps, under section 404 of the Clean Water Act, will assemble an Interagency Review Team (IRT) to review the application and, if applicable, approve the bank under a Mitigation Banking Instrument (MBI). This process should run concurrent with WCA and may take over 12 months to complete. Benefits Multiple benefits may be realized through the development of a wetland bank for the City of Hugo, measured in terms of financial, ecological, and public perception. The potential bank described above falls within the minor watershed of Clearwater Creek, major watershed of Mississippi River-Twin Cities, and bank service area (BSA) 7. Using data from BWSR, the average cost of a full credit for BSA 7 in 2019 was $81,558.09. If we use the number of potential credits to be generated identified above (51.68), the total potenti al revenue from the sale of credits at 2019 prices would be $4,214,922. These credits could be sold to outside entities, sold to BWSR as part of the local road replacement program, or retained for City projects where credit is needed. In 2021, the City of Hugo was required to purchase 0.63 wetland credits from the City of Blaine at a cost of ~$80,000. Mr. Bryan Bear April 15, 2022 Page 4 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx Wetlands provide many functions and benefits to the watershed in which they are located. Quantifiable benefits include: • Surface Water Detention • Coastal Storm Surge • Streamflow Maintenance • Nutrient Transformation • Carbon Sequestration • Sediment and Other Particulate Retention • Bank and Shoreline Stabilization • Fish and Aquatic Invertebrate Habitat • Waterfowl and Waterbird Habitat • Other Wildlife Habitat Based on the hydrogeomorphic position and the wetland types within this existing wetland complex, multiple functions such as surface water detention, nutrient transformation, carbon sequestration, sediment and other particulate retention, waterfowl and waterbird habitat, and other wildlife habitat are most likely provided, but at a low or moderate level. Creating a wetland bank at this site will most likely result in functional lift of the site and result in enhanced wetland functions, benefiting the surrounding community, downstream water recipients, and regional wildlife communities. Lastly, creating a wetland bank at this site will create education and outreach opportunities for residents and students at this location. Similar projects have been identified as “passive parks”, which many communities lack. The proximity of this site to the Northstar School provides an opportunity for educators to utilize the wetland complex as a living classroom. In neighboring communities with wetland banks, the opportunities have included working with local high schools, colleges and environmental educators bringing in a multitude of people of all ages and backgrounds. This provides the opportunity for the city to showcase their commitment to protecting water quality and natural resources in the community. Other opportunities include acting as a repository for a relatively new program developed between the Anoka Conservation District and MN DNR to translocate threatened and endangered species that may be lost under a taking permit; further enhancing the quality of the wetlands and providing collaboration between local and state agencies. This program can also allow for the opportunity for volunteers to participate in the successful restoration of the site and preserve those plant species most threatened. Credit Release and Credit Purchase It is important to understand that not all credits proposed under the bank plan and the MBI, will be available for sale/use immediately. There is a credit release schedule that will accompany both wetland bank documents. Generally, there is a release of 15% of the credits once construction is complete and the project is certified. After the initial release of credits, there may be subsequent releases of credits based on an approved credit release schedule with 100% of the proposed credits (based on meeting performance standards) released upon final certification. Final certification occurs when all performance standards have been met and generally at the conclusion of the 5th year post construction. However, in some instances the project sponsor can petition for early final certification if the bank is consistently meeting performance standards early and there is an Mr. Bryan Bear April 15, 2022 Page 5 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx indication that the wetland is performing well and there is no danger of not meeting performance standards in the future. Additionally, even though credits are released, they still need to be purchased for w etland replacement purposes. It is difficult to predict how long it will take for credits to be purchased or the rate at which they will be purchased. The sale of wetland credits and prices are market driven and do fluctuate based on the demands. Costs While there are multiple financial and other benefits associated with the development of a bank, there are definitive and substantial costs as well. General categories of costs include: • Permitting • Engineering and Design • Construction • Maintenance • Monitoring Each potential bank has individual costs unique to its location, size, characteristics, etc. Development of a cost estimate requires additional information outside the scope of this letter. However, for reference, a somewhat similar bank being proposed west of the potential Northstar Bank, which is slightly larger in size and complexity, is estimated to cost ~$970,000, with a majority (~$815,000) devoted to construction line items. This is an “all-in” cost to complete the project with engineering and design, construction, and a 5- year monitoring period. We assume that since the Northstar site is smaller and less complex, that overall costs may be less. Associated Risks A wetland bank should be considered a long-term investment; meaning that revenues generated from the bank can be realized over a long period based on the size of the bank and that there will be maintenance costs associated with maintaining the bank beyond the final certification. However, those costs can be minimized with proper planning and intelligent design. Performance standards will dictate the amount of credit that the bank receives. There are two (2) main categories: • Hydrology performance - does the bank provide the level of hydrology (saturation/inundation) that was planned and specified in the bank plan? Usually specific to measure above or below ground maximums and minimums. This can be mitigated through proper engineering and modeling. In the case of the Northstar Bank, the inclusion of gate valves to control the level of hydrology will be a tool to be utilized by the City to effectively manage hydrology. The presence of drainage ditches on the site indicate that the site should be able to provide the required amount of hydrology. Mr. Bryan Bear April 15, 2022 Page 6 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx • Vegetation performance - is the vegetative community within the bank diverse, high quality, and composed of a majority of native species? This can be mitigated through proper planning and installation, as well as completing any prescribed corrective measures from the TEP during the monitoring period. • Water Levels- Impacts on floodplain and low floors Hugo City Ordinance Revision on Priority Siting The issue of priority siting for wetland replacement within the City has been discussed previously outside of the context of the Northstar Bank, but consideration of revising the Hugo City ordinance to include priority wetland replacement siting that is required to begin within the city will increase the rate at which credits may be purchased from the bank and ensure that wetland benefits and functions are retained within the city. Currently, under MN Rule 8420.0522 Subpart 7, applicants are required to consider wetland credits for purchase in the minor, then major, then same BSA, then statewide. A revision to the rule, which has not yet gone into effect, but is predicted to within the near future based on statutory changes would allow applicants to select credit within the same BSA; avoiding the need to consider the same minor watershed and major watershed. This could result in wetland benefits and functions described above being lost to the City of Hugo as BSA 7 stretches westward to Pope, Douglas, and Kandiyohi, and north to Aitkin County, far from any benefit to the City of Hugo. One potential positive is Rice Creek Watershed District’s rules are more restrictive than the state’s and require projects with the District to mitigate within the District making Hugo’s wetland bank more attractive to projects in RCWD. If the NorthStar bank is developed, under the existing rule, an applicant could purchase wetland credits from these far away locations rather than the Northstar Bank which provides direct ecological and financial benefit to the City. If the Northstar Bank is developed, it is highly recommended the City revise its wetl and ordinance to require applicants for wetland replacement plans using bank credits to follow the siting priority below: • Within the City of Hugo, • Within minor watershed • Within major Watershed, • within Washington or Chisago County • Within the BSA (7), • statewide Next steps Hydrology Monitoring (2022) The generation of credits for this bank site is predicated on restoring partially drained wetland s. To support this contention, we will need some data on site hydrology. To accomplish this, we propose to install a series of seven (7) monitoring wells utilizing water level data loggers to Mr. Bryan Bear April 15, 2022 Page 7 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx document hydrology across the site and better understand the ability of the site to receive credit for wetland banking. The cost of competing this task is $3,870 which includes installation of the monitoring wells, monthly data downloads, data analysis, and a report. Veg Monitoring The prospectus will require some data on vegetation to fully create the replacement plan; specifically the vegetation management section. The survey data would allow us to identify the existing vegetative community, invasives and natives, and which native plants would be appropriate for establishment. We will conduct an initial vegetation survey of the proposed bank site using standard methodology developed by the US Department of Agriculture (USDA) Forest Service. This initial survey will include sample plots within each of the three existing wetland plant communities. Data collected during this survey will allow us to assess the existing vegetative communities and to document changes in plant species cover and frequency over time. The data collected will allow us to develop a Floristic Quality Index for easy comparison between before and after restoration, allowing the City to provide evidence of an increased functional lift. The cost for this would be $4,398 which includes field work and a memo summarizing the results of the survey. Draft Prospectus After collecting data on hydrology and vegetation, and, if this data shows that a substantial amount of credit can be generated as discussed earlier in this letter, a draft prospectus would be completed. This is a relatively simple process that identifies the bank area boundaries, credit actions, total amount of credit, and identifies any issues that would impact the bank. This deliverable would include a credit table and wetland bank map, identifying credit actions. The cost for this is $6,196. Activities include a site visit, development and submittal of draft prospectus to TEP, and a meeting with the TEP and city to obtain comments. Thi s will provide direction to the city as to the feasibility of the bank and identify issues to be addressed in the future prospectus. Cost Estimating If the draft prospectus feedback indicates that the bank is viable and development of the prospectus and wetland banking is warranted, prior to the development of these documents, creating a cost estimate for City staff to review would provide a basis for determining if the next steps are in fact warranted. These would allow staff to understand the “all-in” cost of bank development and compare that to the revenue that may potentially be generated by the bank. This cost estimate would include engineering, design, permitting, construction, and monitoring for the time needed to establish the bank. The typical time involves maximum two years for permitting and five years for monitoring to prove the restoration is successful. This can be reduced depending on how the site performs. Based on a seven (7) year period, the total for this task is $7,500. These tasks can be approved on a step-by-step basis, meaning that after collecting the hydrology and vegetation data, the city can review the data and make a determination on if they would like to move on to the next step in the process outlined above. Meaning that the draft prospectus would only be completed if the vegetation and hydrology data showed that development of the draft prospectus would be warranted. Likewise, the cost estimate task would only be completed at the conclusion of the draft prospectus task if the TEP review proved favorable to the development of the bank. Mr. Bryan Bear April 15, 2022 Page 8 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx Funding Development of the bank, planning, construction, etc., is not able to be funded through grants and is the responsibility of the bank owner. However, other portions of the bank may be grant eligible and help defray the cost of the bank. LCCMR The Legislative Citizens Commission on Minnesota Resources (LCCMR) is one potential source of funding for the trail. The trail/boardwalk could be constructed through the bank, providing an opportunity to offset the cost of some construction and structures tha t would be part of the bank (i.e., berming and grading along the private ditch). This would also provide an opportunity for residents and students to have direct access to the interior of the bank and may support education and outreach goals. Under 2020 LCCMR appropriations, $29.9 million dollars were granted under the land acquisition, habitat, and recreation subdivision. https://www.lccmr.mn.gov/projects/2020/2020_appropriations_by_subdivision.html Safe Routes to School Safe Routes could be another program to supplement funding of the trailway while defraying some of the costs of the bank development; similar to the LCCMR funding source. In 2019, nearly $5.7 million was provided to LGUs for various projects across the state. The Northstar Bank Trail may be a high priority for funding due to its unique nature of traversing a wetland bank and being used to for education and outreach while facilitating safe travel routes from a dense residential area directly to a school. Example Banks Similar projects have been completed successfully. One example is the City of Blaine’s Blaine Wetland Sanctuary. https://www.blainemn.gov/1387/Blaine-Wetland-Sanctuary. This site is over 500 acres of restored wetland and includes two wetland banks. The northernmost wetland bank, Site 7 is the bank from which credits were purchased last year for the 147th Street project. This bank has been referred to as a great success and is used as a model bank, developed by a city, for other bank developers to emulate. The creation of these two banks in the Blaine Wetland Sanctuary serve many benefits to the community. The central bank is owned by the city’s Economic Development Commission who uses their credits as an economic development tool. The northern most bank, Site 7, was created to provide for a non-tax funding source to expand and maintain the city’s open spaces and trails. The incorporation of outreach and education has been a huge component to the success of the City of Blaine’s wetland bank by using the boardwalk as the classroom. An Environmental Educator was hired to develop a curriculum focused on the wetland bank and offer classes throughout the year. Wargo Nature Center provides educational opportunities to the public at the site throughout the year. In addition, the City worked with Anoka Ramsey Community College Ecology students to create interpretive signs that are located along the boardwalk and help educate the public on the benefits of the site. The students have been integral to the city by conducting some of the on-going monitoring of the site. There have been many more successes with the site in Blaine that could be emulated in Hugo. Mr. Bryan Bear April 15, 2022 Page 9 G:\.Clients All\Hugo\Proposals\Northstar Bank\LETTER_HUGO_NorthstarBank_041522_Final.docx Sincerely, WSB Tony Havranek Director of Fisheries cc: Rachel Juba, City of Hugo Mark Erichson, WSB Shayla Denaway, City of Hugo Rebecca Haug, WSB 14/28/2022 2:28 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31May 2022Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30June 2022May 2022May 12345677:00pm City Council891011121314Mother's Day (United States)6:30pm BOZA7:00pm Planning Comm151617181920217:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm222324252627286:30pm BOZA7:00pm Planning Comm293031Jun 1234Memorial Day (United States)SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 24/28/2022 2:28 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30June 2022Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031July 2022June 2022May 293031Jun 12345678910117:00pm City CouncilHugo Good Neighbor Days6:30pm BOZA7:00pm Planning Comm12131415161718Hugo Good Neighbor DaysFlag Day (United States)7:00pm Parks Comm19202122232425Father's Day (United States)7:00pm City Council5:30pm EDA6:30pm Hist Comm6:30pm BOZA7:00pm Planning Comm2627282930Jul 12SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY