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HomeMy WebLinkAbout2022.04.18 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk (ZOOM), Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau April 4, 2022, City Council Meeting Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on April 4, 2022, as presented. All Ayes. Motion carried. April 7, 2022, Local Board of Appeal and Equalization Miron made motion, Klein seconded, to approve the minutes for the Local Board of Appeal and Equalization meeting held on April 7, 2022, as presented. All Ayes. Motion carried. April 11, 2022, New Public Works Facility Tour Strub made motion, Petryk seconded, to approve the minutes for the City Council tour of the new Public Works Facility held on April 11, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Washington County Sheriff’s Office Annual Report – Sheriff Dan Starry Washington County Sheriff Dan Starry was in attendance to present to Council the 2021 Sheriff’s Department Annual Report. Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, APRIL 18, 2022 – 7 P.M. Hugo City Council Meeting Minutes for April 18, 2022 Page 2 of 5 He thanked the Council for their support over the years and introduced the Hugo Deputies: Sergeant Joe Zerwas, Detective Lee Mars, and Deputies Greg Reiter, Alex Loiland, Isabella Curtis, Ross Peterson, Jeff Workman, and Shawn Irvin. Also in attendance at the meeting was Chief Deputy Doug Anschutz and Patrol Commander Tim Harris. Starry reviewed the expenses that make up the contract cost of $1,240,324.73 annually, which included the State Aid Credit. He explained their focus on recruitment and employee wellness, and talked about the CORE program, which is employee driven and available to all employees and the families. Starry presented statistics that that showed traffic stops to be down and DWI slightly up from 2020, and he explained they enforce when they must but try to use traffic stops as an educational opportunity. He emphasized they patrol 24/7, and he provided calls by hour data that showed the hours between 3-6 p.m., when people are coming home from work and school, to be their highest call load. There were 471 mental health calls in 2021 county-wide, and 172 of them were in Hugo. He said the calls for persons in crisis have increased all over the nation. In 2021, there were seven overdoses in Hugo with three fatalities. He said the deputies carry naloxone that is saving lives during opioid overdoses. Starry talked about recent car break-ins at the daycares explaining they are crimes of opportunity if valuables are left in cars. He warned not to leave key FOBs in vehicles. Resident burglaries went from 19 to 20 last year, and commercial burglaries had decreased by 36% to 7 in Hugo. Starry showed the maps that tracked data and explained how they follow this data and provide special enforcement in specific areas. He explained how they response to trends. They now have a therapy dog in the process of being certified. Social workers are partnered with deputies and do follow up care, and it is likely theses services will be expanded. He talked about the MORE/MOUD program to address opioid abuse by pairing up social workers to attend to those in mental health and addiction crisis saying it cost less to break the cycle than put them in jail. He said they partner with the Betty Ford Clinic and Hazelden, and it has been a very successful program. Starry presented Sergeant Joe Zerwas with a Certificate of Appreciation for his 25 years with the Sheriff’s Office. Mayor Weidt encourage people to call 911 instead of putting it on social media. Starry added that the same dispatch crew that answers the non-emergency line answers 911 calls. Miron talked about policing changing over the years and the added services that people don’t see. He asked about how training had changed. Starry responded they look for training that reflects what the community wants and needs are. They train in diversity, equity, and inclusion to make sure policies and procedures follow laws and reflect what the community needs. Hugo City Council Meeting Minutes for April 18, 2022 Page 3 of 5 Approval of Consent Agenda Klein made motion, Strub seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Special Event Permit for Blacksmith Lounge Summer Events 3. Approve Advertisement for New Community Development Intern 4. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System 5. Approve Pay Request No. 18 to Ebert Construction for the Public Works Facility 6. Approve Pay Request No. 8 to Schreiber Mullaney Construction for Lions Park Building All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Special Event Permit for Blacksmith Lounge Summer Events The Blacksmith Lounge, 17205 Forest Boulevard North, had applied for a Special Event Permit for their 2022 events to be held between Memorial Day and end of September. Events include four auctions, six car shows, one motorcycle swap meet, and one fundraising event. A SEP approved by Council was required because there will be alcohol served outside and there may be up to 200 people in attendance. Adoption of the Consent Agenda approved the 2022 summer events for the Blacksmith Lounge. Approve Advertisement for Community Development Intern With the recent resignation of Emily Weber as the Community Development Assistant, staff requested to advertise for a Community Development Intern. The intern would work on a wide variety of community development, planning, parks, and economic development projects. The intern would work closely with the Community Development Director and other City departments to gain valuable experience in day-to-day City and community development functions. Adoption of the Consent Agenda approved the advertisement for a Community Development Intern. Approve Resolution Declaring Approval to Modify the Municipal State Aid Street System Per State Aid Rules, a City was allowed to add and/or remove mileage annually, provided it met necessary criteria. In an effort to maximize the construction needs of Hugo’s MSAS system and with the goal of strategically using the annual available allotment of State Aid funds to the City, staff had recommended modifications to the system by adding Farnham Ave. N. from 149th St. N. to Oneka Pkwy N. Adoption of the Consent Agenda approved RESOLUTION NO. 2022 – 19 DECLARING APPROVAL OF MODIFICATIONS TO THE MUNICIPAL STATE AID STREET SYSTEM FOR THE CITY OF HUGO, MINNESOTA. Hugo City Council Meeting Minutes for April 18, 2022 Page 4 of 5 Approve Pay Request No. 18 to Ebert Construction for the Public Works Facility Ebert Construction had submitted Pay Request No. 18 in the amount of $143,221.48 for work done on the Public Works Facility. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through March 31, 2022, with a 5% retainage applied. Total retainage being held for the project to date was $473,706.06. Adoption of the Consent Agenda approved Pay Request No. 18 in the amount of $143,221.48 to Ebert Construction for the construction of the City of Hugo Public Works facility. Approve Pay Request No. 8 to Schreiber Mullaney Construction for Lions Park Building Schreiber Mullaney had submitted Pay Request No. 8 for the new Pavilion in Lions Park in the amount of $479,376.98. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through March 25, 2022, with a 5% retainage applied. The pay request included Change Order No. 3 in the amount of $14,654.12 for added lights, additional wiring, and exterior changes. The total retainage being held to date was $130,751.98. Adoption of the Consent Agenda approved payment in the amount of $479,376.98 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Letter of Resignation for Community Development Assistant Emily Weber Emily Weber had announced her resignation of employment as Community Development Assistant for the City of Hugo after accepting a job offer in Colorado as a Planner. Mayor Weidt removed this from the Consent Agenda to thank Emily for the work she had done in the City of Hugo. She explained would be working in Frisco, CO, a small mountain community of about 3,000 people, mostly tourist, and she said it was a hard decision to leave Hugo. The Council wished her well. Weidt made motion, Klein seconded to approve the letter of resignation of Community Development Assistant Emily Weber effective May 6, 2022. All Ayes. Motion carried. Update on the Hopkins Schoolhouse A meeting had been scheduled by the Hopkins Schoolhouse Committee in response to Council direction at their February 7, 2022, meeting to reach out to the community to see if there was an ambitious group to save the schoolhouse. City Administrator Bryan Bear said the decision on the future of the schoolhouse was one of Council’s goals for 2022, and he talked about Council’s discussions on not committing any tax dollars to fixing it. He said the schoolhouse has had a tremendous amount of news coverage and discussion in the community. It was staff intention to set it up for a group to come forward to create a plan for the schoolhouse’s restoration and present the plan to Council for approval within six months. This meeting was scheduled for Saturday, April 23, 2022, from 10 a.m. to noon at Hugo City Hall. Staff will provide Council an update of the meeting at their regular Council meeting on May 2, 2022. Hugo City Council Meeting Minutes for April 18, 2022 Page 5 of 5 Approve Change in Date for Citywide Fall Cleanup Fall Cleanup was originally scheduled for Saturday, September 17, 2022. Staff had worked with Washington County on arrangements to move the cleanup to the new Public Works Facility. It was recommended to split the cleanup between two locations, one for hazardous household waste and one for trash. Hazardous household waste would be collected at the Forest Lake Transit Center on September 10 and 17. Trash only would be collected at the Public Works Facility on September 10. Weidt made motion, Klein seconded, to reschedule the Citywide Fall Cleanup date to September 10, 2022, at the new Public Works Facility. All Ayes. Motion carried. Adjournment Klein made motion, Strub seconded, to adjourn at 7:56 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk