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HomeMy WebLinkAbout2022.06.06 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Ericson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for May 15 2022, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on May 15, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried . Approval of Consent Agenda Klein made motion, Strub seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Steven Garcia as New Public Works Mechanic 3. Approve Corey Triemert as New Public Works Worker 4. Approve Riley Hollerback as New Public Works Worker 5. Approve Hiring of Summer Seasonal Employees 6. Approve Advertisement for Associate Planner Position in Community Development Department 7. Approve Promotion of Firefighter Jim Roettger to Engineer on the Hugo Fire Department 8. Approve Special Event Permit for Tough Mudder on July 9-10, 2022 9. Approve Temporary Liquor License for Hugo Lions Club for the Tough Mudder on July 9- 10, 2022 10. Approve Resolution Approving Lot Split at 5342 142nd Street North – Pastorius 11. Approve Resolutions Approving Preliminary Plat and PUD General Plan for the Shores of Oneka Lake 12. Approve Fireworks Display for Hugo Good Neighbor Days on Saturday, June 11, 2022 13. Approve Wetland Replacement Plan for Oneka Elementary School Expansion Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JUNE 6, 2022 – 7 P.M. Hugo City Council Meeting Minutes for June 6, 2022 Page 2 of 7 14. Approve Wetland Replacement Plan for a Driveway for a Property on 170th Street 15. Approve Wetland Replacement Plan for The Shores of Oneka Lake Residential Development 16. Approve Resolution for Encroachment Agreement for 16094 Fairoaks Avenue 17. Approve Reduction in Letter of Credit for Adelaide Landing 6th Addition 18. Approve Pay Request No. 19 from Ebert Construction for Public Works Facility 19. Approve Pay Request No. 20 from Ebert Construction for Public Works Facility All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Steven Garcia as New Public Works Mechanic Staff recommended the hiring of Steven Garcia to fill the vacant position of Public Works Mechanic. Steven has years of experience as a mechanic at Delta Airlines, Tousley Sports and Auto Nation. Adoption of the Consent Agenda approved the hiring of Steven Garcia as a Public Works Mechanic with a starting date of Tuesday, June 7, 2022. Approve Hiring of Corey Triemert as Public Works Worker Staff recommended the hiring of Corey Triemert to fill the vacant position of Public Works Worker. Corey has five years of experience as a Public Works Worker at White Bear Township and several years as an equipment operator at Park Construction. Adoption of the Consent Agenda approved the hiring of Corey Triemert as a Public Works Worker with a starting date of Monday, June 27, 2022. Approve Hiring of Riley Hollerback as Public Works Worker In the 2022 City Budget document, Council included an additional position for the Public Works Department. While interviewing for the position that became vacant in January, staff was very pleased with the number of quality applicants. Because of this, staff agreed that the timing was right to fill the additional position that was budgeted for. Staff recommend the hiring of Riley Hollerbach to fill the budgeted position of Public Works Worker. Riley has six years of experience as a Public Works Worker at Washington County and several years as an equipment operator at Nelson Contracting. Adoption of the Consent Agenda approved the hiring of Riley Hollerbach as a Public Works Worker with a starting date of Tuesday, June 21,2022. Approve Hiring of Summer Seasonal Employees At the second council meeting in April, the Council approved the hiring of four summer seasonal employees. At that time, staff was continuing to look for a fifth summer seasonal. Since then, one of the previously hired seasonal employees, Russ Pastorious, decided not to come work for the City. Staff recently received applications from two people and recommended Council approve hiring these two individuals. With the approval, the total number of seasonal employees Hugo City Council Meeting Minutes for June 6, 2022 Page 3 of 7 would be at the budgeted five positions. Seasonal Public Works Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance and general public works maintenance. Adoption of the Consent Agenda approved the hiring of Anthony Jorgenson and Samuel Larsen as summer seasonal employees. Approve Advertisement for Associate Planner Position in Community Development Department At its April 18, 2022, meeting, the Council authorized staff to advertise for a new Community Development Intern with the resignation of Emily Weber. Staff had not filled this position and requested to hire an Associate Planner. Adoption of the Consent Agenda the advertisement for an Associate Planner for the Community Development Department. Approve Promotion of Firefighter Jim Roettger to Engineer on the Hugo Fire Department Firefighter Jim Roettger was interviewed in late 2021 and offered an engineer’s position pending the completion of a Fire Apparatus Operator Class with Century College. Jimmy had successfully completed that class and was ready to be promoted to engineer. Adoption of the Consent Agenda approved Jim Roettger as Engineer effective June 1, 2022. Approve Special Event Permit for Tough Mudder on July 9-10, 2022 The Tough Mudder had applied for a Special Event Permit to hold their two-day endurance sport event at Wild Wings Game Farm on July 9 and 10, 2022. This would be the sixth year the event had been held at Wild Wings. A Special Event Permit approved by Council was required because there would be approximately 10,000 people on site on Saturday and 3,000 on Sunday, impacts to public streets, use of an amplified sound system, and alcohol served. Staff had reviewed the application with Wild Wings, the Hugo Fire Department, and the Washington County Sheriff’s Department and felt the event had been well planned. Adoption of the Consent Agenda approved the Special Event Permit for the Tough Mudder event to be held on July 9-10, 2022, with the conditions attached to the permit. Approve Temporary Liquor License for Hugo Lions Club for the Tough Mudder on July 9-10, 2022 The Hugo Lions Club had applied for a Temporary Liquor License to serve beer at the Tough Mudder event on July 9 and 10, 2022. Beer would be supplied by Lake Monster Brewing, and race participants would receive one free beer with the registration if they are 21+ years of age. Identification would be checked and wristbands used. Two deputies would be located in the base area where alcohol is served. Adoption of the Consent Agenda approved the Temporary Liquor License for the Tough Mudder event on July 9 and 10, 2022 Approve Resolution Approving Lot Split at 5342 142nd Street North – Pastorius Cathleen Pastorius had requested approval of a lot split to create two lots out of a 1.23 acre lot. The proposed lots are 0.73 acres and 0.50 acres. At its May 26, 2022, meeting the Planning Hugo City Council Meeting Minutes for June 6, 2022 Page 4 of 7 Commission held a public hearing and considered the request. There was no one that spoke during the public hearing. The Planning Commission agreed that the request met the requirements necessary to approve the lot split and unanimously recommended approval to the City Council subject to the conditions listed in the resolution. Adoption of the Consent Agenda approved RESOLUTION 2022-31 APPROVING A MINOR SUBDIVISION FOR CATHLEEN PASTORIUS FOR PROPERTY LOCATED AT 5342 142ND STREET NORTH. Approve Resolutions Approving Preliminary Plat and PUD General Plan for the Shores of Oneka Lake M/I Homes had requested approval of a Preliminary Plat and Planned Unit Development (PUD) for a residential development. The property totaled 131.66 acres and was comprised of three parcels. The preliminary plat included 218 residential lots and 10 outlots to be known as “The Shores of Oneka Lake”. The housing types were proposed to be a combination of single family homes, villa homes, and twinhomes. At its May 26, 2022, meeting the Planning Commission held a public hearing and considered the request. There was one person who spoke during the public hearing about tree removal and construction access for the development. The Planning Commission agreed that the request met the requirements necessary to approve the preliminary plat and PUD and unanimously recommended approval to the Council, subject to the conditions in the resolutions. Adoption of the Consent Agenda approved RESOLUTION 2022-32 APPROVING PUD GENERAL PLAN FOR M/I HOMES MINNEAPOLIS/ ST. PAUL, LLC, FOR “THE SHORES OF ONEKA LAKE” ON PROPERTY LOCATED EAST OF HIGHWAY 61 AND NORTH GOODVIEW AVENUE NORTH, and RESOLUTION 2022-33 APPROVING PRELIMINARY PLAT FOR M/I HOMES MINNEAPOLIS/ ST. PAUL, LLC, FOR “THE SHORES OF ONEKA LAKE” ON PROPERTY LOCATED EAST OF HIGHWAY 61 AND NORTH GOODVIEW AVENUE NORTH. Approve Fireworks Display for Hugo Good Neighbor Days on Saturday, June 11, 2022 The Hugo Lions Club had requested approval to hold a fireworks display on Saturday, June 11, 2022, during Good Neighbor Days. Fireworks would be put on by PC Pyrotechnics, LLC. The fireworks would be lit at the east end of the Hanifl Park. The Lions had been working with the Hugo Fire Department and Pyrotechnics, LLC had provided insurance. Adoption of the Consent Agenda approved the fireworks display for Good Neighbor Days on Saturday, June 11, 2022. Approve Wetland Replacement Plan for Oneka Elementary School Expansion The White Bear Lake School District had applied for approval of a wetland replacement plan to construct an addition to Oneka Elementary School. The construction of the addition would result in .025 acres of wetland impact. The applicant proposed to replace the impacts to the wetland basin though the purchase of wetland credits from an approved wetland bank. Adoption of the Consent Agenda approved the wetland replacement plan, subject to final Technical Evaluation Panel issuance of the Notice of Decision for the wetland replacement application. Hugo City Council Meeting Minutes for June 6, 2022 Page 5 of 7 Approve Wetland Replacement Plan for a Driveway for a Property on 170th Street Jim Reese and Cari Pratley had applied for approval of a wetland replacement plan to construct a driveway to access the buildable portion of their property. The property is located south of 170th Street and east of Henna Avenue. Construction of the driveway would result in .35 acres of wetland impact. The applicants proposed to replace the impacts to the wetland basin though the purchase of wetland credits from an approved wetland bank. Adoption of the Consent Agenda approved the wetland replacement plan, subject to final Technical Evaluation Panel issuance of the Notice of Decision for the wetland replacement application. Approve Wetland Replacement Plan for The Shores of Oneka Lake Residential Development M/I Homes had proposed to develop a 132-acre parcel located west of Oneka Lake. The development would include 218 residential lots for various housing types. The property has 26.8 acres of wetlands on site. The development would result in .95 acres of wetland impact, mostly for road construction and grading. The applicant proposed to replace the impacts to the wetland basin though the purchase of wetland credits from an approved wetland bank. Adoption of the Consent Agenda approved the wetland replacement plan, subject to final Technical Evaluation Panel issuance of the Notice of Decision for the wetland replacement application. Approve Resolution for Encroachment Agreement for 16094 Fairoaks Avenue Matthew and Derek Pacula had requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 16094 Fairoaks Avenue North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2022- 34 APPROVING AN ENCROACHMENT AGREEMENT FOR MATTHEW AND DEREK PACULA TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 16094 FAIROAKS AVENUE NORTH. Approve Reduction in Letter of Credit for Adelaide Landing 6th Addition Adelaide Landing 6th Addition had substantial work completed to date and the developer had requested a reduction in the letter of credit. The current letter of credit for the 6th Addition was in the amount of $347,303. Staff had inspected the work completed to date and found it acceptable. Adoption of the Consent Agenda approved the reduction in the letter of credit to $251,903.62 based on the value of work remaining to be completed. Approve Pay Request No. 19 from Ebert Construction for Public Works Facility Ebert Construction had submitted an application for payment for the City of Hugo Public Works Facility project in the amount of $6,314.89. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through April 30, 2022 with a 5% retainage applied. Total retainage Hugo City Council Meeting Minutes for June 6, 2022 Page 6 of 7 being held for the project to date was $474,038.42. Adoption of the Consent Agenda approved Pay Request No.19 in the amount of $6,314.89 to Ebert Construction for the construction of the City of Hugo Public Works facility. Approve Pay Request No. 20 from Ebert Construction for Public Works Facility Ebert Construction had submitted an application for payment for the City of Hugo Public Works Facility project in the amount of $123,360.60. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through May 31, 2022, with a 5% retainage applied. Total retainage being held for the project to date was $480,531.08. Adoption of the Consent Agenda approved Pay Request No. 20 in the amount of $123,360.60 to Ebert Construction for the construction of the City of Hugo Public Works facility. Approve Site Plan for Liberty Classical Academy for Property Located at 10158 122nd Street North Liberty Classical Academy had applied for approval of site plan for additional parking and enhanced main entrance to the existing school located at 10158 122nd Street North. At its May 26, 2022, meeting, the Planning Commission considered the request and agreed that the request met the requirements necessary to approve the site plan. The Planning Commission unanimously recommended approval of the site plan request, subject to the conditions in the resolution. City Administrator Bryan Bear explained this was the site of the old Withrow Elementary School, and he presented the plan that showed a small parking lot addition and a new canopy at the entrance. Rebekah Hagstrom, Headmaster of Liberty Classical Academy, and Morgan Traynor of the School Construction Committee were present to introduce the school to the City Council and what the plans are for the property. Rebekah explained she had met with Bryan and Community Development Director Rachel Juba a year ago prior to purchase. Liberty Classical Academy is a pre-kindergarten to 12th grade school that opened in 2003 with 28 children in leased space in Maplewood and growing to nearly 400 students. They would begin in Hugo with preschool to second grade with enough space to add other grades. The rest of the students would be at St. Pius with plans to move them to the new campus. They were also looking at purchasing additional adjacent land. The school is a classical and faith-based school open to students of all backgrounds, and she said they looked forward to being a part of the community. Strub said he had received many inquiries about what was going on at the school site and asked if they could put up a sign. Rebekah responded they had hoped to hold a neighborhood meeting, but the purchase process got extended. They also found out there was a 60-day maximum time for temporary signs and concerned about putting it out too soon. They hoped to put the flags up soon and probably do a ribbon cutting and have the community attend. Weidt asked about a website, and they shared it was www.libertyclassicalacademy.org. Hugo City Council Meeting Minutes for June 6, 2022 Page 7 of 7 Bear talked about the closing of Withrow Elementary saying there were many ideas on what should be done. The building did not have municipal sewer and water service, so options were extremely limited. He said a significant expansion of the school would require a public hearing. Weidt made motion, Miron seconded, to approve RESOLUTION 2022-35 APPROVING A SITE PLAN REQUEST FROM LIBERTY CLASSICAL ACADEMY SCHOOL TO ALLOW AN ADDITION ON THE EXISTING SCHOOL LOCATED AT 10158 122ND STREET NORTH. All Ayes. Motion carried. Future Central Business Zoning District Neighborhood Meeting June 9, 2022 At its May 16, 2022, meeting, Council considered a site plan for a bank on property located on the northeast corner of 147th Street and Flay Avenue. There was a discussion regarding the properties being zoned Future Central Business and whether the property owners were clear on that zoning designation. Council had directed staff to schedule a meeting with those property owners. The meeting had been scheduled for Thursday, June 9, 2022, at 6 p.m., and it had been noticed for Council attendance. Adjournment Miron made motion, Petryk seconded, to adjourn at 7:20 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk