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HomeMy WebLinkAbout2022.07.05 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. June 6, 2022 City Administrator Review 2. June 20, 2022, City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. None Scheduled G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Performance Review for Building Inspector Terry Hagstrom 3. Approve Retirement of Jodie Guareschi from the Fire Department 4. Approve Lawful Gambling Excluded Bingo Permit for Northern Lights Car Show at Blacksmith Lounge on September 18, 2022 5. Approve Resolution Appointing Election Judges for 2022 Elections 6. Approve Hugo Firefighter’s Relief Association Request for Increase in Lump-Sum Pension 7. Approve Resolution Receiving Bid and Awarding Contract for Demolition of Water Tower No. 2 8. Approve Change Order No. 3 for Water Tower No. 4 9. Approve Resolution Approving an Encroachment Agreement for Fence at 4472 158th Street N - Kaufenberg 10. Approve Cost Share Agreement with Washington County for Oneka Parkway/CSAH8 Traffic Signal 11. Approve Maintenance Agreement with Washington County for Oneka Parkway/CSAH 8 Traffic Signal 12. Approve Resolution and Master Partnership Contract with MnDOT Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL TUESDAY, JULY 5, 2022 – 7 P.M. H. PUBLIC HEARINGS 1. None Scheduled I. UNFINISHED BUSINESS 1. Receive Bids and Award Contract for Oneka Parkway Improvement Project J. NEW BUSINESS 1. Confirm CIP Priority and Approve Resolution Authorizing Preparation of Feasibility Study for the 2023 Birch Tree Ponds Area Street Improvement Project 2. Discussion on Signs at Lions Park K. VISITOR PRESENTATIONS 1. None Scheduled L. COUNCIL PRESENTATIONS 1. None Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Schedule Midyear Budget Workshop for Wednesday, August 31, 2022 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 5, 2022 D.1 Approve Minutes for the June 6, 2022 City Administrator Review D.2 Approve Minutes for the June 20, 2022, City Council Meeting Staff recommends Council approve the above minutes as presented. G.1 Approve Claims Roster Staff recommends Council approve the Claims Roster as presented. G.2 Approve Performance Review for Building Inspector Terry Hagstrom Terry Hagstrom was hired on July 12, 2021, as a new Building Inspector. Building Official Joel Hoistad recommends Council approve the annual performance review for Building Inspector Terry Hagstrom. G.3 Approve Retirement of Jodie Guareschi from the Fire Department In October 2001, Jodie Guareschi was hired as a firefighter on the Hugo Fire Department. After almost 21 years, Jodie has submitted her letter of retirement. Staff recommends Council approve the retirement of Jodie Guareschi effective September 19, 2022. G.4 Approve Lawful Gambling Excluded Bingo Permit for Northern Lights Car Show at Blacksmith Lounge on September 18, 2022 The Northern Lights Car Club has applied for a permit to conduct excluded Bingo at their car show to be held on September 18, 2022, at the Blacksmith Lounge, 17205 Forest Boulevard North. Council must approve the application before it is sent to the State for approval. Staff recommends Council approve the Lawful Gambling Excluded Bingo Permit for the Northern Lights Car Show on September 18, 2022. G.5 Approve Resolution Appointing Election Judges for 2022 Elections The Hugo City Council must pass a resolution approving the appointment of election judges for the Primary Election on August 9 and the General Election on November 8, 2022. Staff has prepared a resolution with a list of 68 judges. All judges must complete a two-hour training prior to serving as an election judges. Staff recommends Council approve the resolution appointing election judges for 2022 elections. G.6 Approve Hugo Firefighter’s Relief Association Request for Increase in Lump-Sum Pension The Board of Trustees for the Hugo Firefighter’s Relief Association has formally requested City Council ratification of an increase of $100 per year of service in their lump-sum pension benefit. The Finance Department has reviewed this request and finds it to be financially feasible and consistent with the Pension Fiscal Policy adopted in April, 2012. Staff recommends Council ratify the Board of Trustees request for a $100 increase in their lump-sum pension benefit and corresponding change to their by-laws. G.7 Approve Resolution Receiving Bid and Awarding Contract for Demolition of Water Tower No. 2 Quotes were received for the demolition of Water Tower No. 2 on Wednesday, June 22, 2022. One quote was received. The low lump sum quote was submitted by Iseler Demolition, Inc., Kinde, Michigan in the amount of $83,700.00. Iseler plans to remove the water tower July 13th-14th if the contract is awarded. Iseler Demolition has also requested an expansion of working hours that would allow them to start at 6:30 a.m. rather than 7:00 a.m. to start with cooler temperatures. Staff is supportive of the expansion of working hours considering it is only for 1-2 days. Staff recommends Council approve the resolution awarding the contract in the amount of $83,700.00 to Iseler Demolition, Inc. based on the results of the bids received. G.8 Approve Change Order No. 3 for Water Tower No. 4 Change Order No. 3 for the Water Tower No. 4 project includes liquidated damages related to delays in substantial completion, deduction in unused material and other miscellaneous deductions and a minor addition. These are detailed in the change order. Change Order No. 3 is a net decrease of $250,090.50 in the contract price. Staff recommends Council approve Change Order No. 3 for Water Tower No. 4. G.9 Approve Resolution Approving an Encroachment Agreement for Fence at 4472 158th Street N - Kaufenberg   Sarah and Josh Kaufenberg have requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 4472 158th Street North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. Staff has reviewed the request and recommends that the City Council approve the resolution approving the encroachment agreement for the property located at 4472 158th Street North. G.10 Approve Cost Share Agreement with Washington County for Oneka Parkway/CSAH8 Traffic Signal As Council is aware, Washington County has agreed to move up the construction of the signal at the intersection of CSAH 8 and Oneka Parkway to accommodate including it with our Oneka Parkway Project. This is beneficial for both parties in terms of cost and lessened impact on resident with construction occurring over a 2-year period. Based on bids received on June 29, 2022, Washington County is responsible for $222,210. The cost share is consistent with the County cost share policy. Staff is recommending Council approve the Cooperative Agreement between the City of Hugo and Washington County for construction of a traffic signal system on CSAH 8 at its intersection with Oneka Parkway outlining cost share responsibilities. G.11 Approve Maintenance Agreement with Washington County for Oneka Parkway/CSAH 8 Traffic Signal The City of Hugo currently has a signal maintenance agreement with Washington County for the intersection of CSAH 8 and Victor Hugo Boulevard. As part of the Oneka Parkway Project, the City of Hugo is working with Washington County to construct a new signal system at CSAH 8 and Oneka Parkway. This new signal will be subject to agreement with Washington County for maintenance of the system. The proposed cooperative agreement between the City of Hugo and Washington County for Maintenance of Traffic Signal Systems on CSAH 8 (Oneka Boulevard and Victor Hugo Boulevard) supersedes and replaces the maintenance agreement for the signal at Victor Hugo Boulevard and replaces the agreement with one that covers both signals. Maintenance responsibilities have not changed for the intersection at Victor Hugo Boulevard and the responsibilities for maintenance for the signal at Oneka Parkway are consistent with current County policy. Staff recommends approval of the cooperative agreement between the City of Hugo and Washington County for Maintenance of Traffic Signal Systems on CSAH 8 (Oneka Boulevard and Victor Hugo Boulevard). G.12 Approve Resolution and Master Partnership Contract with MnDOT The City of Hugo currently has a Master Partnership Agreement with MNDOT that soon expires. The Master Partnership Contract provides a framework for Mn/DOT and Local Agencies to provide services and payment to each other. A few MnDOT provided routine services are included in the contract but all other services require work orders describing costs and scope. Staff recommends approval of the next five-year agreement from FY 2023-2027. I.1 Receive Bids and Award Contract for Oneka Parkway Improvement Project Bids were received for the above-referenced project on Wednesday, June 29, 2022, and were opened and read aloud. Five bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by North Valley, Inc., Nowthen, Minnesota, in the amount of $2,041,044.25 for the Base Bid and Alternate 1 for Freedom Trail Improvements. The Engineer’s Estimate was $2,111,900.00 for the base bid and Alternate 1. It should be noted that there are cost share and maintenance agreements with Washington County for the signal construction as part of the Consent Agenda. Staff recommends Council consider these bids and approve the resolution awarding the contract in the amount of $2,041,044.25 to North Valley, Inc. based on the results of the bids received. J.1 Confirm CIP Priority and Approve Resolution Authorizing Preparation of Feasibility Study for the 2023 Birch Tree Ponds Area Street Improvement Project Each year the City reviews and assesses priorities for upcoming capital improvement projects throughout the City. Staff is requesting feedback from City Council to confirm the improvements identified for 2023 remain the Council’s next priority. Staff is recommending moving forward with the Capital Improvement Plan Project identified for 2023 in the Capital Improvement Plan map, which is the Birch Tree Ponds Area Street Improvement Project. Staff is requesting approval of the resolution authorizing the preparation of the feasibility study for the 2023 Birch Tree Ponds Area Street Improvement Project. If authorized, staff will notify residents of this effort and coordinate an early informational meeting about the proposed project. J.2 Discussion on Signs at Lions Park As work is nearing completion on Lions Park, the City needs to make a decision regarding signs at the park entrances and on the buildings. Staff recommends Council have a discussion and provide direction to Staff on the preparation of a sign package for approval. M.1 Schedule Midyear Budget Workshop for Wednesday, August 31, 2022 Staff recommends Council schedule the Midyear Budget Workshop for Wednesday, August 31, 2022, at 5 p.m. in the Council Chambers. N.1 Adjournment Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron (ZOOM), Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approve Minutes for the June 4, 2022, Hugo Elementary Celebration Klein made motion, Strub seconded, to approve the minutes for the Hugo Elementary School Celebration held on June 4, 2022, as presented. All Ayes. Motion carried. Approve Minutes for the June 6, 2022, City Council Meeting Petryk made motion, Klein seconded, to approve the minutes for the regular Council meeting held on June 6, 2022, as presented. All Ayes. Motion carried. Approve Minutes for the June 9, 2022, Future Central Business Neighborhood Meeting Klein made motion, Strub seconded, to approve the minutes for the neighborhood meeting in the Future Central Business Zoning District held on June 9, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried . Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi 3. Approve Annual Performance Review for Public Works Worker Tom Smith Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JUNE 20, 2022 – 7 P.M. Hugo City Council Meeting Minutes for June 20, 2022 Page 2 of 5 4. Approve Revised Job Description for the Associate Planner Position 5. Approve Extension of Lease for 6540 Greene Avenue (Bernin Property) to August 31, 2022. 6. Approve Pay Request No. 5 from Peterson Companies for 2021 Downtown Improvement/Lions Park Project 7. Approve Pay Request No. 4 from A-1 Excavating for 121st Street/Acres of Bald Eagle Project 8. Approve Pay Request No. 10 from Schreiber Mullaney for Lions Park Building 9. Approve Reduction in Letter of Credit for Meadows at Hugo 1st Addition 10. Approve Lawful Gambling Exempt Permit for Shoot for the Troops on August 16, 2022 at Wild Wings 11. Approve Online Auction Sale of Surplus Hugo Public Works Equipment 12. Approve Fence for Pickleball Court in Arcand Park 13. Approve Metropolitan Council Water Efficiency Grant for Irrigation Controllers All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claim Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Since June 17, 2002, Jodie worked as the City’s Utility Billing Clerk in the Finance Department. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000 as a Worker in Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Revised Job Description for the Associate Planner Position At its June 6, 2022, meeting Council approved advertisement for an Associate Planner for the Community Development Department. Staff had made slight revisions to the Associate Planner Job Description. Adoption of the Consent Agenda approved the revised job description for the Associate Planner position. Approve Extension of Lease for 6540 Greene Avenue (Bernin Property) to August 31, 2022 Bruce and Ginny Bernin sold their home and property at 6540 Greene Avenue North to the City of Hugo in 2002 with a provision the City lease back the home portion to the Bernins. The lease had been extended several times with the current lease expiring on June 30, 2022. Most contents on the property had been removed, and it was currently being used sparingly by the Bernin Hugo City Council Meeting Minutes for June 20, 2022 Page 3 of 5 family. The Bernin family requested to extend the lease until August 31, 2022, so they could hold a Celebration of Life for Ginny Bernin and a few other family functions during the summer. The Parks Commission and staff would be discussing possible future plans for the house and property. Adoption of the Consent Agenda approved the extension of the lease for 6540 Greene Avenue to the Bernins until August 31, 2022, at the current monthly rate. Approve Pay Request No. 5 from Peterson Companies for 2021 Downtown Improvement/Lions Park Project Peterson Companies, Inc. had submitted Pay Voucher No.5 in the amount of $1,219,677.89 for work certified through May 31, 2022, on the 2021 Downtown Improvement/Lions Park Project. All the roadways within the project had been completed. Work was on-going within Lions Park. More than 80% of the new sidewalks/trails had been installed and irrigation/landscaping was on- going. Adoption of the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $1,219,677.89. Approve Pay Request No. 4 from A-1 Excavating for 121st Street/Acres of Bald Eagle Project A-1 Excavating, Inc. had submitted Pay Voucher No. 4 in the amount of $95,107.59 for work certified through May 31, 2022, on the 121st Street/Acres of Bald Eagle Project. Paving work had been completed along 121st Street and into the new cul-de-sac. Adoption of the Consent Agenda approved payment to A-1 Excavating, Inc. in the amount of $95,107.59. Approve Pay Request No. 10 from Schreiber Mullaney for Lions Park Building Schreiber Mullaney had submitted Pay Request No. 10 for the new Pavilion in Lions Park in the amount of $86,478.99. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through May 25, 2022 with a 5% retainage applied. The total retainage being held to date would be $153,056.61. Adoption of the Consent Agenda approved payment in the amount of $86,478.99 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Reduction in Letter of Credit for Meadows at Hugo 1st Addition Meadows at Hugo 1st Addition had significant work completed to date, and Centra Homes, LLC was requesting a reduction in the letter of credit. The current letter of credit for the 1st Addition was in the amount of $2,553,451. Staff had inspected the work completed to date and found it acceptable. Adoption of the Consent Agenda approved the reduction in the letter of credit to $1,468,192 based on the value of work remaining to be completed. Approve Lawful Gambling Exempt Permit for Shoot for the Troops on August 16, 2022 at Wild Wings Shoot for the Troops had requested Council approval of a Lawful Gambling Exempt Permit to Hugo City Council Meeting Minutes for June 20, 2022 Page 4 of 5 hold raffles at an event to be held at Wild Wings Game Farm, 14733 Irish Avenue North, on August 56, 2022. The City Council needed to approve the permit prior to it being submitted to the MN Gambling Control Board. Adoption of the Consent Agenda approved the Lawful Gambling Exempt permit for Shoot for the Troops event on August 16, 2022. Approve Online Auction Sale of Surplus Hugo Public Works Equipment Public Works staff had requested City Council approval for the sale of several pieces of equipment that were no longer of service to the department. Some of this equipment had been replaced and new equipment was already in service, other pieces were just simply no longer used and had been stored at Public Works. Public Works staff requested to utilize an online auction service to facilitate the sale of this equipment. The following was a list of equipment that staff wanted to list with an online auction site: Plow and mount for a 6000 series John Deere tractor, 2008 John Deere 1445 with attachments -Mower deck - Snow blower – Broom - Miscellaneous associated parts, Water Fountain, Various irrigation booster pumps, Wheels for a Bobcat skidsteer, Wheel weights for a John Deere tractor, (2) push lawn mowers, Falls 10’ wing for plow truck. Adoption of the Consent Agenda approved the sale of the above listed equipment using an online auction format. Approve Fence for Pickleball Court in Arcand Park   The Council had attended a grand opening celebration for Arcand Park on September 17, 2020. The new park included pickleball courts and complaints were immediately received from residents that courts were not fenced. Staff received complaints from six individuals over the trial year. Proposals were requested from six companies to install an 8’ black vinyl fence, gate, and concrete maintenance strip. Two complete estimates were received and Town and Country Fence was the lowest at $24,895.00. Adoption of the Consent Agenda approved the construction of a fence at the pickleball court in Arcand Park by Town and Country Fence for $24,895.00. Approve Metropolitan Council Water Efficiency Grant for Irrigation Controllers   At the meeting of March 21, 2022, Council approved an application for the Metropolitan Council Water Efficiency Grant program. Grant funds would save an estimated 2,373,360 gallons of water through the installation of irrigation controllers and water sensors at six city parks and the Hugo Fire Hall. Each location was proposed to cost $7,638.42 by Peterson Companies for a city-wide cost of $53,468.94. Staff was notified in May that the City was awarded $36,000 from the Metropolitan Council. The remaining cost to the City of approximately $18,000 exceeded the required match. Adoption of the Consent Agenda approved the proposal from Peterson Companies to install irrigation controllers at seven city properties at a cost of $7,638.42 per location and acceptance of Metropolitan Council Water Efficiency Grant. Reschedule July 4, 2022, Council Meeting to July 5, 2022 The first regular Council meeting in July would be on July 4, 2022, Independence Day, and City Hall would be closed. Hugo City Council Meeting Minutes for June 20, 2022 Page 5 of 5 Klein made motion, Strub seconded, to reschedule the first City Council meeting in July to Tuesday, July 5, 2022. All Ayes. Motion carried. Schedule National Night Out for Tuesday August 2, 2022 National Night Out is an annual event designed to strengthen communities. In the past, Council has attended neighborhood parties along with Fire Department and Washington County Sheriff’s Office personnel. Petryk made motion, Klein seconded, to schedule a meeting to attend National Night Out events on Tuesday, August 2, 2022. All Ayes. Motion carried. Adjournment Klein made motion, Strub seconded, to adjourn at 7:06 p.m. All Ayes. Motion carried. Michele Lindau City Clerk City of Hugo Claims July 5, 2022 G. 1 Vendor Invoice Amount Description Department Able Hose & Rubber LLC 227799-001 27.72$ Hose Adapters Public Works Alex Air Apparatus Inc INV-45969 12,745.00$ Veridian Turnout Coats & Pants Fire Dept Allstream 18517814 102.04$ Fax Lines Administration Aspen Mills 295671 104.95$ Alpha Zip Boots Fire Dept Bituminous Roadways Inc 31340 959.62$ Asphalt Street Dept Bituminous Roadways Inc 31351 995.44$ Asphalt Street Dept Bituminous Roadways Inc 31393 212.86$ Asphalt Street Dept Black Diamond Tinting 20866 179.00$ Window Tint - Unit #6108-22 Fire Dept Bound Tree Medical 84550772 110.17$ Medical Supplies Fire Dept Capital One Trade Credit/Frattallone's G20484 18.73$ Furniture Pads & Protective Bumpers Public Works Cemstone C2507963 1,960.00$ Concrete Barrier Blocks - New PW Facility Public Works Century College 1035471 275.00$ Live Burn Training - R. Nadeau Fire Dept Cintas Corporation 5110836533 124.03$ First Aid Supplies Public Works Cintas Corporation 5110836533 97.21$ First Aid Supplies Gen Gov't Bldgs City of St. Paul IN49690 615.44$ Asphalt Street Dept Comcast 6/5/2022 2.25$ Business Internet (thru July 14) Fire Dept Comcast 6/12/2022 25.25$ Business Cable (thru July 21) Administration Compton, Jennifer CLAIM 52.12$ Supplies - Silhouette Cameo Vinyl Cutter (Joanne) Public Works Electro Watchman Inc 387040 20,449.58$ Access Control System - Fire Hall Fire Dept Gene's Disposal Service Inc 441890 684.12$ May Waste Hauling - New PW Facility Public Works Gene's Disposal Service Inc 441890 274.46$ May Waste Hauling - PW Facility Public Works Gene's Disposal Service Inc 441890 247.06$ May Waste Hauling - Fire Station Fire Dept Gene's Disposal Service Inc 441890 98.35$ May Waste Hauling - City Hall Gen Gov't Bldgs Government Finance Officers Assoc 2231002 190.00$ Annual Membership Fees Finance Dept Hach Company 13087931 637.97$ Water Testing Supplies Water Utility Hach Company 13093787 329.28$ Water Testing Supplies Water Utility Hach Company 13100658 165.96$ Water Testing Supplies Water Utility HCM Architects 2066-19 3,418.93$ Lions Park Architect Services Special Parks Fund HD Sod Inc 10667 135.00$ Sod (Plow Damage) Street Dept Henricksen PSG 22050348 108.92$ Tackboard & Hardware - New PW Facility Public Works Innovative Office Solutions LLC IN3818255 189.05$ Monitor Stand & Toner Finance Dept Innovative Office Solutions LLC IN3818255 11.48$ Binder Clips Administration Innovative Office Solutions LLC IN3829128 73.46$ Label Maker, Tape, Pen Holder Public Works Innovative Office Solutions LLC IN3829128 70.35$ Safety Supplies Public Works Innovative Office Solutions LLC IN3832118 486.64$ Toner Building Inspections Innovative Office Solutions LLC IN3832118 287.58$ Copy Paper Administration Innovative Office Solutions LLC IN3832118 184.25$ File Folders Administration Innovative Office Solutions LLC IN3832118 127.77$ Breakroom Supplies Gen Gov't Bldgs Jefferson Fire & Safety Inc PB001046 2,240.00$ Enforcer Foam Fire Dept Jefferson Fire & Safety Inc PB001046 (1,500.00)$ Enforcer Foam (Credit) Fire Dept Johnson/Turner May 4,829.00$ Prosecution Fees (Flat Fee) General Legal Johnson/Turner May 294.95$ Disbursements (Prosecution Costs) General Legal Johnson/Turner May 2,387.25$ Civil Legal Fees - See Attached Breakdown General Legal Lawson Products 9309633882 57.69$ Bulk Hardware Supplies Public Works Loffler Companies Inc 474509825 480.31$ June Copier Service Payment Administration Menards 86573 134.80$ Supplies - 14696 Fondant Trail Rental Properties Menards 86590 69.94$ Supplies - 14696 Fondant Trail Rental Properties Minnesota Cleaning Services Inc 0622HH01 605.00$ June Cleaning Services Gen Gov't Bldgs Minnesota Cleaning Services Inc 0622HH02 100.00$ June Cleaning Services - Hanifl Parks Dept Minnesota Cleaning Services Inc 0622HH03 741.00$ June Cleaning Services - New PW Facility Public Works Minnesota Cleaning Services Inc 0622HH03 450.00$ June Cleaning Services Fire Dept Minnesota Cleaning Services Inc 0622HH03 247.00$ June Cleaning Services - Rice Lake Room Public Works MN Fire Service Certification Board 10189 120.00$ FFII Certification Exam - D. Albertson Fire Dept MN Fire Service Certification Board 10189 120.00$ FFII Certification Exam - S. Albertson Fire Dept MN Fire Service Certification Board 10189 120.00$ FFII Certification Exam - C. Barukzoy Fire Dept MN Fire Service Certification Board 10189 120.00$ FFII Certification Exam - A. Nadeau Fire Dept MN Fire Service Certification Board 10222 145.00$ Fire Apparatus Op Certification Exam - J. Roettger Fire Dept Omann Brothers Inc 16001 354.64$ Asphalt Street Dept Omann Brothers Inc 16013 352.00$ Asphalt Street Dept Omann Brothers Inc 16031 352.00$ Asphalt Street Dept O'Reilly Auto Parts 5914-203557 15.99$ Shop Tools Public Works Pace Analytical Services Inc 22100378014 280.00$ Paint Testing - Tower No. 2 Demo Water Utility Peterson Companies 48860 864.16$ Arcand Park Irrigation Start-Up & Repairs Parks Dept Postmaster 21 490.00$ Bulk Mailing Permits Annual Renewal Administration Press Publications 742614 50.80$ Planning Commission Public Hearing Notice Ordinances/Proceedings Ricoh USA, Inc 106251241 194.61$ July Copier Lease Payment Public Works Rivard Companies Inc 493596 747.75$ Mulch - Parks Parks Dept Rivard Companies Inc 493596 747.75$ Mulch - CSAH 8 Street Dept Sam's Club 75281 409.03$ Fire Department Supplies Fire Dept Page 1 City of Hugo Claims July 5, 2022 G. 1 Vendor Invoice Amount Description Department Signature Lighting Inc 1308 5,377.30$ Streetlight Repairs Street Dept Signature Lighting Inc 1308 456.78$ Underground Locating - City Owned Streetlights Street Dept SiteOne Landscape Supply LLC 120148475-001 64.06$ Irrigation Hardware Parks Dept SiteOne Landscape Supply LLC 120172345-001 333.78$ Herbicide Parks Dept SiteOne Landscape Supply LLC 120172345-001 1.18$ Irrigation Hardware Parks Dept Stanley Access Technologies Inc 906572603 436.69$ Repairs - Touchless Door Openers (CH) Gen Gov't Bldgs Stepp Mfg 61146 387.00$ Parts - Unit #308-19 Street Dept Sun Life Financial July 1,017.34$ Disability Premium Finance Dept T-Mobile 870254054 741.44$ Cellular Phone Charges Various UniFirst Corporation 090 0703411 83.20$ Supplies & Floor Mat Services (CH) Gen Gov't Bldgs Verizon Wireless 9908072717 1,009.85$ Cellular Phone Charges Various Viking Industrial Center 3243680 20.25$ Safety Supplies Public Works Washington County MNS 000 347 256 207.00$ Hazardous Waste Generator License - New PW Facility Public Works Xcel Energy 51-0013009096-8 629.22$ Water Tower No. 4 Electric Water Utility Xcel Energy 51-0013493712-0 35.53$ Lions Park Pavilion Natural Gas Service Parks Dept Xcel Energy 51-0013741927-6 55.60$ 14696 Fondant Avenue Gas Rental Properties Xcel Energy 51-0013741927-6 45.23$ 14696 Fondant Avenue Electric Rental Properties Xcel Energy 51-0013848498-2 355.86$ Temp Electric Service - Lions Park Parks Dept 74,655.02$ Total Claims for July 5, 2022 Page 2 [Pick the Date] Jodie Guareschi 15858 Foxhill Avenue N Hugo MN 55038 Dear Jnr, Dave and Colin, It is with a very heavy heart that I let you know the time has come for me to retire from the Hugo Fire Department. WOW! What a ride!!! This life changing 20 year career has been filled with joy and tears and memories that will be part of my life forever. I hope I have been an asset to this family of heroes and done the department and the residents of Hugo proud. It has been an honor to work alongside some of the finest in the business and it would be remiss of me not to mention them. Joe McMahon who saw something in me and gave me a chance, Jim Compton Snr for teaching us skills that only Paramedics could do on other departments and giving us the confidence to do them in the field and to do them well. The Paramedics from White Bear Lake. I will be eternally grateful to them for recognizing my eagerness to learn and giving me the chance to practice whenever they could. The Washington County Sherriff’s and Dispatchers who had our backs every single time. This is the hardest thing I have ever had to do but I have no regrets. After a lot of soul searching and conversations with old man time, we have concluded that I have reached the end of this wonderful journey. Therefore, it is bittersweet that I ask you to please accept this letter as my formal resignation from the Hugo Fire Department with the effective date being Monday September 19, 2022. Regards Jodie RESOLUTION 2022- RESOLUTION APPOINTING ELECTION JUDGES FOR 2022 ELECTIONS   BE IT RESOLVED by the CITY HUGO, State of Minnesota, as follows: 1. The individuals specified on EXHIBIT A attached hereto, each of whom is qualified to serve as an election judge subject to completion of all training, are hereby appointed as judges for the Primary Election on August 9, 2022, and the General Election on November 8, 2022, to act as such at the polling places listed on said exhibit. 2. Any individuals not specified on EXHIBIT A to be placed as a replacement or as additional election judges needed up to and including the day of the election shall be appointed at that time.   3. The election judges shall act as clerks of election, count the ballots cast and submit the results to the county and municipality for canvass in the manner provided for in State Primary and General Elections.   Whereupon said resolution was declared passed and adopted this 5th day of July, 2022 ________________________________ Tom Weidt, Mayor ATTEST: ______________________________________ Michele Lindau, City Clerk EXHIBIT A         Alberta Hogan Dianna Delaney Lynn Wedig Alice Christiansen Emma Polucha Mark Werner Allison Richards Eric Pattky Mary Jane Hilsgen Amy Carney Eve Kreiner Matthew Fish Barbara Erickson Gerald Sullivan Michael Brubaker Barbara Kozar Jacquelyn Metry Michael Fish Barbara Schaaf James Essen Michi Eichinger Brent Anderson Jean Carr Monica Hanein Bronwen Kleissler Jennifer Cruz Niki  Anderson Carolyn Kluk Jessie Nyberg Pamela Helgeson Cassandra Birkeland Jodie Guareschi Roger Clarke Catherine Moore‐Arcand John Erickson Ryan Allshouse Cheryll White Joyce Rasing Sally Miesen Cindra Schmidt Judy Berger Scott McCrady Cindy Jorgenson Karen Tima Shawn Connor Connie Potts Karla Dross Susan Kurysh Crystal Berntson Kimberly Johnson Theresa Saros Cynthia Schoonover Kris Renstrom Valerie Contreras David LaCasse Laura Ellwanger Vicki Bebeau Deborah Johnson Laura Farrell Wanda LeBlanc‐Fricke Deborah Seelig Lauren Schleicher William Perry Debra Kelley Laurie Krenz Wyatt Fish Diane Weber Lynn Dexter                                 5 14669 Fitzgerald Avenue North, Hugo, MN 55038   • (651) 762‐6300  •   www.ci.hugo.mn.us            TO: Honorable Mayor Tom Weidt and Members of the City Council  FROM: Anna Wobse, Finance Director  SUBJECT: Firefighter’s Relief Association Pension Increase  DATE: For the City Council Meeting of July 5, 2022  DESIRED COUNCIL ACTION   Motion to Ratify Board of Trustees Request for $100 Increase in Lump‐Sum Pension and Approve Revised By‐Laws     OPTIMUM PENSION BENEFIT LEVEL   On April 2, 2012, the City Council adopted a Resolution Adopting the Firefighter Relief Pension Fiscal Policy.  The policy  sets the optimum pension benefit level as the average lump‐sum benefit provided by relief associations that receive  state fire aid within 10% of the amount received by the Hugo Firefighter’s Relief Association, as last reported by the  Office of the State Auditor.    According to the Office of the State Auditor, twelve other lump‐sum relief associations received state fire aid in 2021  within 10% of the amount received by Hugo.  These associations are located in:  Park Rapids, Albertville, Becker,  Vadnais Heights, New Prague, Isanti, Albert Lea, Waconia, Little Falls, Fergus Falls, Ham Lake and Marshall.  Staff feels  that this is a very good sampling of associations.    Using data from these twelve associations, staff can establish the optimum pension benefit level at $4,334 per year of  service.  This average is $134 above the current benefit amount and staff recommends that we reach this average with  an immediate increase of $100.    The Board of Trustees voted to increase their lump‐sum pension benefit from $4,200 per year of service to $4,300 and  is asking the City Council to ratify this increase as well as approve a revision to the by‐laws incorporating this new  benefit level.    FINANCIAL STATISTICS   The Finance Department has reviewed the financial status of the relief association and finds that the recommended  increase will result in the following:    Total Pension Assets:      $2,820,242 (projected)  Total Pension Liability:   $1,642,380 (after $100 increase)  Projected Surplus:           $1,177,862 (72% of liability)    The attached projections show that the investment portfolio can withstand a 35% market correction while still  maintaining a surplus.    RECOMMENDED PENSION BENEFIT LEVEL INCREASE   Staff is recommending the City Council approve a motion to ratify the Board of Trustees request for a $100 increase in  the lump‐sum pension benefit and approve a change to the by‐laws incorporating this new benefit level.  This will bring  Hugo’s pension benefit to $4,300 per year of service (within $34 of the optimum level described above).        ATTACHMENTS   Letter from Dave Jensen, President of the Board of Trustees  Section 13.3 of Association By‐laws (reflecting the proposed increase)  Relief Association Comparisons  Financial Projections                                                                                                  HUGO FIREFIGHTER’S RELIEF ASSOCIATION 5323 140TH STREET NORTH HUGO, MINNESOTA 55038 (651) 429-6366 Hugo Firefighter’s Relief Association TO: Anna Wobse, Finance Director FROM: Dave Jensen, President DATE: June 29, 2022 SUBJECT: Pension Increase Please be advised that the Board of Trustees voted to increase the lump sum pension benefit from $4,200 per year of service to $4,300 effective June 28, 2022. This increase will not require a municipal contribution in calendar year 2022. In keeping with past practice, this increase should be ratified by the City Council. Please place this item on an upcoming City Council agenda for ratification. Dave Jensen, President further financial relief or benefits from the Association. (1) A member's Beneficiary shall be eligible to receive a benefit upon the death of an Active, Deferred or Retired Member who has not yet received his or her full retirement benefit. In no case shall the member receive less than one (1) times the benefit amount or the amount equal to his/her years of active service in the Hugo Fire Department, unless the member is vested. (2) If the member has no Surviving Spouse or surviving children, the member's benefit shall be distributed in a lump sum to the estate of the member ARTICLE XIII SERVICE PENSIONS Section 13.1. Lump Sum Pension: The exclusive pension benefit provide by the Association shall be a defined benefit lump sum service pension, paid based on the members years of active service. Upon meeting the requirements in Section 13.2 of this article, the member shall be entitled to the benefit amount for each year that the member has served as an active member of the fire department. In accordance with, Minnesota Statute 424A.10, the Association shall pay a supplement benefit to the qualified member in addition to the lump sum pension. The amount of this benefit shall equal ten (10) percent of the regular lump sum distribution, but in no case shall exceed one thousand dollars ($1,000.00). This supplemental benefit shall be reimbursed to the Association, in accordance with Minnesota Statute 424A.10 Section 13.2. Eligibility Requirements: To be eligible to receive a service pension a member must meet all of the following requirements. (1) Be at least fifty (50) years of age; (2) Have terminated from the Fire Department (3) Have completed at least ten (10) years of active service with the fire department before termination; and (4) Have been a member of the Association at least ten (10) years prior to such termination. Section 13.3. Benefit Amount: The current benefit amount per year of service is $4,300 ARTICLE XIV TIMING AND MODES OF DISTRIBUTION Section 14.1. Independent Expertise Encouraged: Because of the varying circumstances in each member's retirement planning, optional benefit payment methods are offered. Selection should occur after consultation with a tax consultant, insurance and/or estate planner, or an attorney. Alternate payment methods on the Application Form shall include: (1) Check. A single Lump sum check payment payable to the eligible retiree. Lump Sum Plans Only Name 2021 Fire Aid Variable 2020 Lump Sum 1 Park Rapids Fire Department $90,392.70 -9.78% $4,750.00 2 Albertville Fire Department $91,776.79 -8.39% $2,800.00 3 Becker Fire Department $92,498.01 -7.67% $4,000.00 4 Vadnais Heights Fire Department $93,383.64 -6.79% $5,200.00 5 New Prague Volunteer Fire Department $95,262.38 -4.91% $3,750.00 6 Isanti Area Joint Operating Fire District $96,146.80 -4.03% $5,500.00 Hugo Fire Department $100,186.41 7 Albert Lea Fire Department $101,590.42 1.40% $2,500.00 8 Waconia Fire Department $101,685.25 1.50% $4,800.00 9 Little Falls Fire Department $104,098.41 3.90% $3,900.00 10 Fergus Falls Fire Department $105,280.04 5.08% $5,150.00 11 Ham Lake Fire Department $107,297.56 7.10% $3,850.00 12 Marshall Fire Department $107,584.89 7.38% $5,807.00 Average (not including Hugo) $4,333.92 Lowest $2,500.00 Highest $5,807.00 State-Wide Average $2,145.00 Based on the adopted formula, the optimum pension benefit level for the Relief Association is: $4,333.92 per year of service. $4,200.00 Hugo's Current Level $100.00 Proposed Increase $4,300.00 Proposed Level Relief Association Comparisons OPTIMUM PENSION BENEFIT LEVEL Firefighter's Relief ProjectionsBenefit Total Investments Estimated Market Projected Surplus Funding Cash In Fund 226Level Active Deferred Liability at 01/01/2022 State Aid Appreciation Assets (Deficit) Ratio at 01/01/20224,300$         839,846$       802,534$        1,642,380$        2,720,056$        100,186$            ‐$                    2,820,242$        1,177,862$        172% 160,129$              4,300$         839,846$       802,534$        1,642,380$        2,720,056$        100,186$           (680,014)$          2,140,228$        497,848$           130%4,300$         839,846$       802,534$        1,642,380$        2,720,056$        100,186$           (952,020)$          1,868,222$        225,842$           114%4,300$         839,846$       802,534$        1,642,380$        2,720,056$        100,186$           (1,224,025)$       1,596,217$        (46,163)$            97%Projected Surplus (Deficit) at $4,300 Benefit LevelLiabilityProjected Surplus (Deficit) With 25% Market CorrectionProjected Surplus (Deficit) With 35% Market CorrectionProjected Surplus (Deficit) With 45% Market Correction K:\020261-000\Admin\Construction Admin\Bids\020261-000 LOR 062822.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM June 28, 2022 Honorable Mayor and City Council City of Hugo 314669 Fitzgerald Avenue North Hugo, MN 55038 Re: Water Tower No. 2 Demo City of Hugo, MN WSB Project No. 020261-000 Dear Mayor and Council Members: Quotes were received for the above-referenced project on Wednesday, June 22, 2022. One quote was received. The low lump sum quote was submitted by Iseler Demolition, Inc., Kinde, Michigan in the amount of $83,700.00. Iseler Demolition will be in Minnesota early July and plans to remove the water tower mid-July if the contract is awarded. Iseler Demolition has also requested an expansion of working hours that would allow them to start at 6:30 a.m. rather than 7:00 a.m. to start with cooler temperatures. It is expected that the tower demo will be completed within 1-2 days. We recommend that the City Council consider this bid and award a contract in the amount of $83,700.00 to Iseler Demolition, Inc. based on the results of the bids received. Staff is comfortable with the expansion of the working hours considering the request if for 1 -2 days. Sincerely, WSB Mark Erichson, P.E. City Engineer Attachments cc: Nick Guilliams, WSB Tejpal Bala, WSB kkp S:\Office_SHARED\Resolutions\2022 Resolutions\2022- Demo of Water Tower No. 2.doc RESOLUTION NO. A RESOLUTION RECEIVING QUOTES AND AWARDING A CONTRACT FOR THE WATER TOWER NO. 2 DEMO PROJECT WHEREAS, the City Council of Hugo previously directed the City Engineer to solicit quotes for the above-referenced project, and WHEREAS, quotes were received on June 22, 2022, and WHEREAS, one quote was received as follows: Contractor Grand Total Quote 1. Iseler Demolition, Inc. $83,700 NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: 1. The quote of Iseler Demolition, Inc., in the amount of $83,700, for the construction of said improvements, is in accordance with the plans and specifications and request for quotes and is the lowest responsible quote. 2. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 5th day of July 2022. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk K:\03288-190\Admin\Construction Admin\Change Orders\Change Order No. 3\03288-190 LTR CO3 to City.docx June 29, 2022 Mr. Bryan Bear City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Water Tower No. 4 Final Change Order No. 3 WSB Project No. 03288-190 Dear Mr. Bear: The attached Final Change Order No. 3 includes five credits and one addition to the contract price for the following changes to the contract for the above referenced project: 1. A deduction of $100,000 from the contract amount for 100 days of liquidated damages at $1,000 per day for damages caused by the Contractor for not meeting the Substantial Completion Date. 2. A deduction of $140,400 from the contract price for the unused unit price quantity of delivered 12" concrete piling (3,510 feet X $40.00 per foot). 3. A deduction of $8,775 from the contract price for the unused unit price quantity of driven 12" concrete piling (3,510 feet X $2.50 per foot). 4. A deduction of $1,540 from the contract price to reimburse the City for 770,000 gallons of wasted city water that had to be drained from the tank due to a leaking pipe flange gasket. 5. An addition of $724.50 to the contract price for the electrician to add multimode fiber optic cabling from the existing well house and for not furnishing the hydraulic panel enclosure. 6. A deduction of $100 from the contract price to reimburse the Owner for the cost of the bacteria water quality analysis that was paid by the City. We recommend accepting this final change order. If the City is in agreement, please sign the attached Change Order No. 3 and return one copy to WSB. Once contract closeout documents are received, staff will bring forward the final payment voucher. Sincerely, WSB Mark Erichson, PE Sr. Project Manager Enclosures cc: Scott Anderson Agenda Number: G.9 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Rachel Juba, Community Development Director SUBJECT: Sarah and Josh Kaufenberg – Encroachment agreement to allow a fence within a drainage and utility easement on property located at 4472 158th Street North. DATE: June 30, 2022 for the City Council meeting of July 5, 2022 ZONING: Planned Unit Development (PUD) LAND USE: Low Density Residential (LD) 60-DAY REVIEW DEADLINE: August 23, 2022 1. DESCRIPTION OF REQUEST: The applicant has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 4472 158th Street North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. 2. CONCLUSION/RECOMMENDATION: Staff has reviewed the request and recommends that the City Council approve the encroachment agreement for the property located at 4472 158th Street North. ATTACHMENTS: 1. Location Map 2. Encroachment Agreement Resolution 3. Encroachment Agreement 4. Survey 158th Street North Empress Avenue NorthEncroachment Agreement 4472 158th Street N orth Location Map Hugo, MN Site Roads Hugo Border Parcel Boundary Document Path: S:\Mapping\GIS\Events\Golden Spike\Kaufenberg Encroachment Agreement.mxdSite RESOLUTION 2022-___ APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 4472 158th STREET NORTH WHEREAS, an application has been filed by Josh and Sarah Kaufenberg that requests approval of an encroachment agreement to allow construction of a fence within a drainage and utility easement on the property located at 4472 158th Street North, legally described as follows; Lot 2, Block 2, Heritage Ponds 2nd Addition, Washington County, Minnesota WHEREAS, the City Council has fully considered the request for the encroachment agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment agreement on property located at 4472 158th Street North. ADOPTED by the City Council this 7th day of July, 2022. ________________________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk ENCROACHMENT AGREEMENT THIS AGREEMENT is made this 7th day of July, 2022 by and between the CITY OF HUGO, a Minnesota municipality (hereinafter “City”) and, Josh and Sara Kaufenberg (hereinafter “Owners”), and their successors in title. WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”) along the northerly, westerly, and southerly portion of the Owner’s property, which is legally described as: Lot 2, Block 4, Heritage Ponds 2nd Addition, Washington County, Minnesota; and, WHEREAS, Owner is desirous of constructing a fence partially within the easement area; and, WHERAS, the City will permit the placement of a fence in the area described herein subject to the terms and conditions hereof. NOW, THEREFORE, in consideration of the premises and for good and valuable consideration, the receipt of which is acknowledged, the City will permit the encroachment on its easement as set forth herein and subject to the conditions set forth below: 1. Owner and their successors in title may install and maintain a fence within the Easement, and the fence shall be constructed in accordance with the plans on file with the City of Hugo. 2. No plantings, trees, permanent improvements or structures other than the fence may be maintained or placed in the easement area. 3. Owner shall maintain the fence in good repair and shall not permit it to be expanded, lengthened or to impair the City’s easement or its rights thereunder in any respect. 4. The encroachment granted to Owner herein is subject to the existing easement rights of the City as granted in various easements. 5. The City will notify Owner if it requires removal or relocation of the fence or any part of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner fails to do so, the City may enter upon the land and remove as much of the fence as required and cast it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss or damage whatsoever, and may assess the property for all of its costs incurred in removing the fence, and Owner waive all formalities, requirements and defenses arising from or relating to Minnesota Statutes Section 429 relating to or arising from the work done by the City. 6. To the fullest extent permitted by law, Owner agrees to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and contractors against any and all claims, costs and liabilities, including the costs of defense for damages, injury or death arising from or in any way connected to the installation, maintenance, repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City, the employees or officers, guests or invitees of either or any other person or entity, except Owner shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence of the indemnified parties. 7. The permission granted herein is limited exclusively to the proposed fence within the specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or permit such alteration anywhere upon the land upon which the City has reserved its easement rights without proper express written consent of the City. 8. Owner shall, at all times, use their best efforts to conduct all of their activities on said Easement in such a manner as to not interfere with or impede the operation of the City’s Easement and related activities in any manner whatsoever, and shall follow the direction of the City. 9. This Agreement shall run with the land and inure to the benefit and be binding upon the parties hereto, their heirs, successors and assigns. 10. Owner shall be responsible for the costs of recording this Agreement with the Washington County Recorder. WHEREUPON, the parties have set their hands this day of , 2022. CITY OF HUGO By By Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 2022, before me, a Notary Public, personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public Josh Kaufenberg, Owner _____________________________________ Sarah Kaufenberg, Owner STATE OF MINNESOTA ) ) ss. (Individual Notary) COUNTY OF WASHINGTON) On this _____ day of __________________, 2022, before me, a Notary Public, personally appeared Josh and Sarah Kaufenberg, a married couple, who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. __________________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: David K. Snyder Johnson & Turner, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651) 464-7292 Page 1 of 5 COOPERATIVE AGREEMENT BETWEEN THE CITY OF HUGO AND WASHINGTON COUNTY FOR CONSTRUCTION COST OF A TRAFFIC SIGNAL SYSTEM ON COUNTY STATE AID HIGHWAY (CSAH) 8 AT ITS INTERSECTION WITH ONEKA PARKWAY THIS AGREEMENT, entered into by and between the City of Hugo, a municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County”, shall consist of this agreement and Exhibit A and Exhibit B. WITNESSETH: WHEREAS, the City intends to construct a traffic signal system on County State Aid Highway (CSAH) 8 at its intersection with Oneka Parkway in the City of Hugo; and WHEREAS, the City and the County agree to share in the cost of the Project in accordance with “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects”; and WHEREAS, the City desires to use local funds and State Aid funds for these improvements; and WHEREAS, the County desires to use State Aid funds for these improvements; and WHEREAS, a cooperative effort between the City and the County is the appropriate method to facilitate the construction of these transportation improvements; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein and shall consist of this agreement, Exhibit A (Location Map) and Exhibit B (Estimated Cost Splits). B. PLANS AND SPECIFICATION PREPARATION 1. The City shall be responsible for the preparation of all the plans and specifications for the Project, including but not limited to, compliance with all applicable standards and policies and obtaining all approvals required in formulating the bid specifications for all County and City components of this Project. 2. The following County project number has been assigned to the Project: SAP 082-608-012 and CP 22-10804. 3. The following City project numbers have been assigned to the Project: SAP 224-111-002. C. ADVERTISEMENT AND AWARD OF CONTRACT After plans and specifications have been approved by the City, all permits and approvals obtained, the City shall advertise for construction bids and at the sole discretion of the City award the contract to the lowest WASHINGTON COUNTY CONTRACT NO. 14940 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM SIGNATURE-END OF PROJECT Page 2 of 5 responsible bidder subject only to the final consent of the County for costs relating to any elements for which the County is requested to pay. County consent shall be provided or denied within seven days following receipt from the City the updated Exhibit B and bid tabulations using actual contractor prices, and County consent may not be unreasonably conditioned, withheld, or delayed. D. CONSTRUCTION ADMINISTRATION, OBSERVATION, AND TESTING The City shall be responsible for the construction administration, inspection, and for the observation and testing for all construction items. E. COST PARTICIPATION ITEMS AND ESTIMATED COSTS The County’s cost participation for this project shall be in accordance with the provisions of the “Washington County Cost Participation Policy #8001 for Cooperative Highway Improvement Projects” which is incorporated into this agreement by reference. The County’s estimated costs are set forth in Table 1 of this section and is broken down into five categories which are: 1) Construction; 2) Design Engineering; 3) Construction Engineering/Contract Administration; 4) Right of Way; and 5) County-Furnished Materials. 1. Construction Construction costs shall be the cost to construct the Project. The City has prepared a statement of estimated quantities and cost splits hereto attached as Exhibit B. The County shall pay to the City its share of the total cost as shown in Exhibit B and set forth in Table 1 of this section, as per procedures outlines in Section F (“Payment”) of this agreement. After the City has awarded the construction contract, Exhibit B will be updated to reflect the City’s and County’s share of the construction costs based on the actual contractor’s unit prices. 2. Design Engineering Design engineering costs shall be professional design engineering services, project coordination, preparation of plans and specification, stakeholder engagement, geotechnical studies, and other administrative functions necessary for the Project. The City has established a cost of design engineering for the traffic signal system as not to exceed $28,500, of which the County shall pay 50% of such costs as set forth in Table 1. 3. Construction Engineering/Contract Administration Construction engineering/contract administration costs shall be construction observation, construction testing, construction administration, staking, conducting and recording the pre-bid, pre-construction and weekly construction meetings, reviewing monthly pay estimates, labor compliance, and other administrative functions necessary for the Project. Construction engineering/contract administration is 8% of the construction cost. Based on the County’s share of the construction cost, the County shall pay the prorated cost of construction engineering/contract administration as set forth in Table 1. After the City has awarded the construction contract, Exhibit B will be updated to reflect the estimated construction engineering/contract administration cost. 4. Right of Way Right of Way costs shall be permanent right-of-way, permanent utility and/or drainage easements, temporary easements, title work costs, appraisal costs, relocation specialist costs, relocation costs, and condemnation commissioner costs. No acquisition is anticipated for the Project, but if required: a. The City shall acquire all permanent rights of way, permanent easements, and temporary easements for the City Improvement, which will be required in the name of the City. Any rights of way, permanent easements, and temporary easements that cannot be obtained through negotiation will be acquired by the City through eminent domain proceedings; and b. The County shall acquire all permanent rights of way, permanent easements, and temporary easements for the County Improvement, which will be required in the name of the County. Any rights of way, permanent easements, and temporary easements that cannot be obtained through Page 3 of 5 negotiation will be acquired by the County through eminent domain proceedings. c. Neither the City nor the County shall charge the other for use of its right-of-way for the purposes of execution of the Project. 5. County-Furnished Material County-Furnished Material shall be items such as structural steel, traffic signal control equipment, and detection equipment which are separately procured outside of the construction contract and installed within the Project limits. The City shall pay fifty percent (50%) of the final County-furnished material cost at actual purchase cost including delivery fees. The costs and shares attributable to the County and payable to the City as shown in Table 1 are merely estimated and a final reconciliation of costs as set forth in Section G below shall be done at the end of the Project. Actual County costs and shares are based on the following: a. Construction shall be based on the contractor's unit prices and final quantities at Project completion including all contract changes. b. Design engineering shall be based on the contractor’s unit prices at the time of contract award. c. Construction engineering/contract administration shall be based on the contractor’s unit prices and final quantities at Project completion including all contract changes and liquidated damages. d. Right of way shall be based on the final costs to acquire right of way. e. County-Furnished Material costs shall be based on the actual purchase costs to acquire County- furnished material including delivery fees. F. PAYMENT 1. Construction and Construction Engineering/Contract Administration a. After the City has awarded the construction contract, the City shall update Exhibit B to conform the Exhibit to the amounts in the awarded bid and shall invoice for payment the County 10 percent of the County’s estimated construction and construction engineering/contract administration cost based on the updated Exhibit B. b. During construction, the City shall submit to the County partial estimates of work performed by the contractor. The County shall pay to the City its share of the partial estimate as determined in Section E. c. Upon substantial completion of the work the City shall submit to the County a final invoice and final reconciliation of costs. The reconciliation will add or subtract contract amendments to the County’s Project components, adjustments for liquidated damages pursuant to Section H, and previous Project cost payments made by the County to the City. 2. The costs set forth in Table 1 for design engineering and right of way shall be separate line items on the invoice and paid by the County on a reimbursable basis. 3. In the event that the County paid more in advance than the actual cost of the County’s portion of the TABLE 1 – ESTIMATED COSTS Washington County Cost Summary ITEM TOTAL COST COUNTY SHARE COUNTY COST Construction $2,030,352 See Exhibit B $116,326 Design Engineering $28,500 50% $14,250 Construction Engineering/Contract Administration $162,428 5.73% $9,306 Right of Way $0 N/A $0 County-Furnished Material $164,656 50% $82,328 TOTAL ESTIMATED COST $2,385,936 $222,210 Page 4 of 5 Project, the City shall refund without interest the amount to the County. 4. The County shall pay 100 percent of an invoice amount within thirty (30) days of receipt. G. CONTRACT CHANGES Any modifications or additions to the final approved plans and/or specifications of the Project shall be made part of the construction contract through a written amendment to the construction contract and the cost for such changes shall be appropriated as set forth in Section E of this Agreement. H. LIQUIDATED DAMAGES Any liquidated damages assessed to the contractor in connection with the work performed on the Project shall be used to adjust the project completion costs thus adjusting the County’s construction engineering/contract administration costs as stated in F.6.c. No adjustment to construction costs will be made to the County’s portion of the project in the event of liquidated damages. I. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this Project through special assessment of County-owned property. J. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor, subcontractor, or material suppliers. K. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City and all other persons employed by the City in the performance of construction and/or construction engineering work or services required or provided for under this agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the City and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. L. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of Page 5 of 5 this agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute 471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). M. DATA PRACTICES All data collected, created, received, maintained, disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. N. TERM This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties. O. COUNTERPARTS This Agreement may be executed in counterparts. P. SEVERABILITY If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not be affected. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. WASHINGTON COUNTY CITY OF HUGO Chair Date Mayor Date Board of Commissioners County Administrator Date City Clerk Date Approved as to form: Approved as to form: Assistant County Attorney Date City Attorney Date ESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTAL2021.501 MOBILIZATION L S $42,927.671 $42,927.670.94 $40,352.010.06 $2,575.663 2021.601 CONTRACTOR COORDINATIONL S $32,195.75 1 $32,195.75 1 $32,195.751,2 2101.502 CLEARINGEACH $724.4020 $14,488.0020 $14,488.001,2 2101.502 GRUBBINGEACH $724.4020 $14,488.0020 $14,488.002104.502 REMOVE SIGNEACH $53.66 16 $858.5616 $858.569 2104.502 REMOVE DRAINAGE STRUCTUREEACH $521.942 $1,043.882 $1,043.882104.503 REMOVE CURB AND GUTTERL F $1.91 11000 $21,010.0011000 $21,010.009 2104.503 REMOVE SEWER PIPE (STORM)L F $13.77 135 $1,858.95 135 $1,858.9513 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH)L F $3.06 1500 $4,590.001500 $4,590.0013 2104.504REMOVE BITUMINOUS DRIVEWAY PAVEMENTS Y$8.37 200 $1,674.00200 $1,674.0013 2104.504REMOVE BITUMINOUS PAVEMENTS Y$1.29 11200 $14,448.0011200 $14,448.0013 2104.504REMOVE CONCRETE DRIVEWAY PAVEMENTS Y$8.59 20 $171.8020 $171.8013,20 2104.518REMOVE BITUMINOUS WALKS F $0.15 7340 $1,101.007170 $1,075.50170 $25.5013,14 2104.518REMOVE CONCRETE WALKS F $0.73 9230 $6,737.909230 $6,737.906,8 2106.507EXCAVATION - COMMONC Y $48.29 310 $14,969.90310 $14,969.906,11 2106.507EXCAVATION - COMMON (P)C Y $48.98 510 $24,979.80510 $24,979.806,8 2106.507EXCAVATION - SUBGRADEC Y $48.29 710 $34,285.90710 $34,285.906 2106.507EXCAVATION - SUBGRADE (P)C Y $48.29 316 $15,259.64316 $15,259.646,8 2106.507SELECT GRANULAR EMBANKMENT (CV)C Y $49.88 710 $35,414.80710 $35,414.802106.507SELECT GRANULAR EMBANKMENT (CV) (P)C Y $63.81 316 $20,163.96316 $20,163.962108.504GEOTEXTILE FABRIC TYPE 5S Y$3.06 880 $2,692.80880 $2,692.802112.519 SUBGRADE PREPARATIONROAD STA$372.62 42 $15,650.0442 $15,650.041 2123.610STREET SWEEPER (WITH PICKUP BROOM)HOUR $177.0880 $14,166.4080 $14,166.401 2123.6101.5 CU YD BACK HOEHOUR $241.47 20 $4,829.4020 $4,829.406,8 2211.507AGGREGATE BASE (CV) CLASS 5C Y $79.42 310 $24,620.20310 $24,620.202211.507AGGREGATE BASE (CV) CLASS 5 (P)C Y $80.15 115 $9,217.25 115 $9,217.2518 2211.509 AGGREGATE BASE CLASS 5TON $39.71 50 $1,985.5050 $1,985.502231.509 BITUMINOUS PATCHING MIXTURETON $172.1870 $12,052.6070 $12,052.60.2232.504MILL BITUMINOUS SURFACE 2"S Y$1.9418600 $36,084.0018600 $36,084.005 2331.603 JOINT ADHESIVEL F $0.88 27000 $23,760.0027000 $23,760.002357.506BITUMINOUS MATERIAL FOR TACK COATGAL $4.02 2800 $11,256.002800 $11,256.004 2360.504TYPE SP 9.5 WEAR CRS MIX (2,C) 3.0" THICKS Y$46.89 40 $1,875.6040 $1,875.602360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C)TON $90.48 4100 $370,968.004100 $370,968.002360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)TON $87.33 2000 $174,660.002000 $174,660.0022 2501.606CHEMICAL GROUTGAL $144.88200 $28,976.00200 $28,976.00UNIT PRICE North ValleySTATEMENT OF ESTIMATED QUANTITIES AS BIDUNITDESCRIPTIONMNDOT SPECIFICATION NO.NOTESTOTAL PROJECTS.A.P. 224-111-002SURFACES.A.P. 082-608-002SIGNALLOCAL FUNDINGBASE BIDEXHIBIT B - Sheet 1 of 3 ESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALUNIT PRICE North ValleySTATEMENT OF ESTIMATED QUANTITIES AS BIDUNITDESCRIPTIONMNDOT SPECIFICATION NO.NOTESTOTAL PROJECTS.A.P. 224-111-002SURFACES.A.P. 082-608-002SIGNALLOCAL FUNDING10 2502.602 IRRIGATION SYSTEM PROVISIONL S $20,000.001 $20,000.001 $20,000.002503.503 15" RC PIPE SEWER DES 3006 CL VL F $74.56 135 $10,065.60135 $10,065.602503.602 CONNECT TO EXISTING STORM SEWEREACH $1,376.52 2 $2,753.042 $2,753.042504.602 ADJUST GATE VALVE AND BOXEACH $413.185 $2,065.905 $2,065.902505.601 UTILITY COORDINATIONL S $2,682.981 $2,682.981 $2,682.9817 2506.502 CASTING ASSEMBLYEACH $804.902 $1,609.802 $1,609.802506.503 CONST DRAINAGE STRUCTURE DES 48-4020L F $573.55 11 $6,309.0511 $6,309.052506.602 ADJUST FRAME AND RING CASTINGEACH $804.89 11 $8,853.79 11 $8,853.7912 2506.602 CHIMNEY SEALEACH $534.63 11 $5,880.9311 $5,880.933 2506.602 REPAIR DRAINAGE STRUCTUREEACH $2,007.43 72 $144,534.9672 $144,534.964,20 2521.5183" BITUMINOUS WALKS F $3.847340 $28,185.607170 $27,532.80170 $652.804,15 2521.5186" CONCRETE WALKS F $6.443450 $22,218.003000 $19,320.00200 $1,288.00250 $1,610.002531.503 CONCRETE CURB AND GUTTER DESIGN B618L F $20.39 11070 $225,717.3011000 $224,290.0070 $1,427.3019 2531.503 CONCRETE CURB AND GUTTER DESIGN SPECIALL F $37.56 150 $5,634.00150 $5,634.004 2531.5046" CONCRETE DRIVEWAY PAVEMENTS Y$128.78100 $12,878.00100 $12,878.002531.618TRUNCATED DOMESS F $107.32 556 $59,669.92500 $53,660.0040 $4,292.8016 $1,717.122563.601 TRAFFIC CONTROLL S $21,410.181 $21,410.180.94 $20,125.570.06 $1,284.6116 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEML S $3,834.471 $3,834.470.5 $1,917.240.5 $1,917.2416 2565.516TRAFFIC CONTROL SIGNAL SYSTEML S $191,690.361 $191,690.360.5 $95,845.180.5 $95,845.182573.501 STABILIZED CONSTRUCTION EXITL S $2,682.981 $2,682.981 $2,682.982573.502 STORM DRAIN INLET PROTECTIONEACH $268.3080 $21,464.0080 $21,464.002573.503 SEDIMENT CONTROL LOG TYPE STRAW BIOROLLL F $2.56 1000 $2,560.001000 $2,560.002574.507COMMON TOPSOIL BORROWC Y $51.48 600 $30,888.00600 $30,888.002574.508FERTILIZER TYPE 3LB $1.92 500 $960.00500 $960.002575.505 SEEDINGACRE $575.35 1.5 $863.03 1.5 $863.032575.508SEED MITXURE 25-151LB $8.89 200 $1,778.00200 $1,778.002575.508HYDRAULIC STABILIZED FIBER MATRIXLB $2.11 5000 $10,550.005000 $10,550.007 2575.523 WATERMGAL $53.66 120 $6,439.20120 $6,439.202582.503 4" BROKEN LINE PAINTL F $0.48 290 $139.20290 $139.202582.503 4" DBLE SOLID LINE PAINTL F $0.97 550 $533.50550 $533.502582.503 4" SOLID LINE PAINTL F $0.48 4400 $2,112.004400 $2,112.002582.503 12" SOLID LINE MULTI-COMPL F $3.80 1800 $6,840.001800 $6,840.002582.503 24" SOLID LINE PREF THERMO GR IN ESRL F $36.49 500 $18,245.00250 $9,122.50250 $9,122.502582.518PAVT MSSG PAINTS F $3.80 530 $2,014.00530 $2,014.002506.602 GROUT CATCH BASIN OR MANHOLEEACH $429.2872 $30,908.1672 $30,908.16$1,950,432.25$1,779,993.52$116,325.99$54,112.74TOTAL 2022 ONEKA PARKWAY IMPROVEMENT PROJECT - BASE BIDEXHIBIT B - Sheet 2 of 3 ESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALESTIMATED QUANTITYESTIMATED TOTALUNIT PRICE North ValleySTATEMENT OF ESTIMATED QUANTITIES AS BIDUNITDESCRIPTIONMNDOT SPECIFICATION NO.NOTESTOTAL PROJECTS.A.P. 224-111-002SURFACES.A.P. 082-608-002SIGNALLOCAL FUNDING13,20 2104.518REMOVE BITUMINOUS WALKS F $0.5419800 a19800 $10,692.0020,21 2521.5183" BITUMINOUS WALKS F $2.11 19800 $41,778.0019800 $41,778.001,3 2575.603 ROOT BARRIERL F $9.78 3900 $38,142.003900 $38,142.00$79,920.00$0.00$0.00$90,612.00ALTERNATE 1 - FREEDOM TRAIL IMPROVEMENTSTOTAL 2022 ONEKA PARKWAY IMPROVEMENT PROJECT - ALTERNATE 1EXHIBIT B - Sheet 3 of 3 Page 1 of 4 COOPERATIVE AGREEMENT BETWEEN THE CITY OF HUGO AND THE COUNTY OF WASHINGTON FOR MAINTENANCE OF TRAFFIC SIGNAL SYSTEMS ON COUNTY STATE AID HIGHWAY (CSAH) 8 IN THE CITY OF HUGO THIS AGREEMENT, by and between the City of Hugo, a municipal corporation, herein after referred to as the "City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the "County”, shall consist of this agreement and Exhibit A. WITNESSETH: WHEREAS, the City intends to construct, via separate agreement with the County, a permanent traffic signal system on County State Aid Highway (CSAH) 8, also known as Frenchman Road, at its with intersection Oneka Parkway in the City of Hugo; and WHEREAS, a cooperative effort between the City and the County is the appropriate method to facilitate the maintenance of the traffic signal system; and WHEREAS, the City and County wish to replace the maintenance agreement for the in place traffic signal system located at the intersection of CSAH 8 and Victor Hugo Boulevard; and WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1 and Minnesota Statute 471.59. NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS: A. PURPOSE The purpose of this agreement is set forth in the above whereas clauses which are all incorporated by reference as if fully set forth herein. B. PRIOR AGREEMENTS This agreement shall supersede and replace Washington County Contract Number 3245, dated August 23rd, 2005, between the City and the County pertaining to the maintenance of the traffic control signal system located on Frenchman Road, designated as County State Aid Highway No. 8, at its intersection with Victor Hugo Boulevard in the City of Hugo (“Contract 3245”). Contract 3245 shall terminate on the effective date of this agreement. C. MAINTENANCE RESPONSIBILITIES 1. This agreement and all of its provisions shall apply only to the following two traffic control signal systems, as described below and shown in Exhibit A: a. The existing traffic signal system located on Frenchman Road, designated as County State Aid Highway No. 8, at its intersection with Victor Hugo Boulevard, said intersection being located in the southwest quarter of the northwest quarter of Section 19, Township 31 North, Range 21 West, as shown in Exhibit A as “System A”. b. The proposed traffic signal system located on Frenchman Road, designated as County State Aid Highway No. 8, at its intersection with Oneka parkway, said intersection being located in the northeast quarter of the northeast quarter of Section 19, Township 31 North, Range 21 West as WASHINGTON COUNTY CONTRACT NO. 14939 DEPT. PUBLIC WORKS DIVISION TRANSPORTATION TERM PERPETUAL Page 2 of 4 shown in Exhibit A as “System B”. 2. The County shall own the traffic control signal systems and all of their components and shall, at its sole cost and expense, operate, maintain and keep in repair the traffic control signal systems including but not limited to the re-lamping of vehicular and pedestrian traffic signal indications, cleaning and maintenance of the control cabinets, maintenance of the Emergency Vehicle Preemption (EVP) systems, attached signage, traffic signal interconnection and master controller, and repair of any and all physical damage, except as set forth in the following sections. 3. The City shall, at its sole cost and expense, pay all monthly electrical service expenses necessary to operate the traffic control signal systems including all cabinet and control equipment and integral streetlights, and including the cost of establishing and perpetuating a connection to the electrical service grid and subsequent ongoing electrical service expenses. 4. The County shall, at the sole cost and expense of the City, maintain and keep in repair the integral luminaires (overhead streetlights) and all their components, including replacement of the existing luminaires if necessary, except that the County shall maintain and keep in repair the electrical connection to the luminaire heads at the sole cost and expense of the County. 5. The County considers paint to be an aesthetic component of traffic signal systems. However, the County was heretofore responsible for paint maintenance at System A covered by this agreement and therefore County shall, at its sole cost, expense, and discretion, clean and paint the traffic signal system and luminaire extensions at System A. 6. The County and the City have agreed that System B shall be constructed as a galvanized structure without paint. If the City desires in the future to paint System B, the City shall, at its sole cost and expense, clean and paint the traffic control signal system and integral streetlights at the sole cost and expense of the City, having first obtained a permit from the county which may place conditions on activities within the right- of-way. Alternatively, the City may, at its discretion, request in writing that the County paint the traffic control signal system and integral streetlights at the sole cost and expense of the City. 7. The County shall, at its sole cost and expense, be responsible for identification and location of the underground components of the traffic control signal systems as required by the Gopher State One Call system. 8. Any EVP equipment currently installed on the signals covered by this agreement, including optical detectors, control electronics, and confirmation lights shall become the property of Washington County if not already so established, with no direct compensation made to the City for said transfer. 9. The City shall not revise by addition or deletion, nor alter or adjust any component, part, sequence, or timing of the aforesaid traffic control signal systems or EVP systems; however, nothing herein shall be construed as restraint of prompt, prudent action by properly constituted authorities in situations where part of such traffic control signal systems may be directly involved in an emergency. 10. The EVP systems provided for in this agreement shall be installed, operated, maintained, upgraded, or removed in accordance with the following conditions and requirements: a. Emitter units may be installed and used only on vehicles responding to an emergency as defined in Minnesota Statutes Sections 169.011, subd. 3 and 169.03. The City will, provide the County Engineer or his duly appointed representative a list of all such vehicles with emitter units upon request. b. Malfunctions of the EVP systems shall be reported to the County immediately. Page 3 of 4 c. Only in the event said EVP systems or components are, in the opinion of the County, being misused or the terms set forth herein are violated, and such misuse or violation continues after receipt by the City of written notice thereof from the County, the County may remove, modify, restrict, or deactivate the EVP systems. Upon removal of the EVP systems pursuant to this paragraph, the field wiring, cabinet wiring, detector receivers, infrared detector heads, and indicator lamps and all other components shall become the property of the County. d. All timing of said EVP systems shall be determined by the County. D. CIVIL RIGHTS AND NON-DISCRIMINATION The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and discrimination shall be considered part of this Agreement as if fully set further herein, and shall be part of any Agreement entered into by the parties with any contractor subcontractor, or material suppliers. E. WORKERS COMPENSATION It is hereby understood and agreed that any and all employees of the City, and all other persons employed by the City, in the performance of construction and/or construction engineering work or services required or provided for under this Agreement shall not be considered employees of the County and that any and all claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the County. It is hereby understood and agreed that any and all employees of the County and all other persons employed by the County in the performance of construction and/or construction engineering work or services required or provided for under this agreement shall not be considered employees of the City and that any and all claims that may or might arise under the Worker's Compensation Act of the State of Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged on any of the construction and/or construction engineering work or services to be rendered herein shall in no way be the obligation or responsibility of the City. F. INDEMNIFICATION 1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability, loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay by reason of any negligent act by the City, its agents, officers or employees during the performance of this agreement. 2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability, loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by reason of any negligent act by the County, its agents, officers or employees during the performance of this agreement. 3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another party to this Agreement except to the extent they have agreed in writing to be responsible for the acts or omissions of the other parties as provided for in Section 471.59, subd. 1a. 4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute Page 4 of 4 471.59, subdivision 1a and that the total liability for the parties shall not exceed the limits on governmental liability for a single unit of government as specified in 466.04, subdivision 1(a). G. DATA PRIVACY All data collected, created, received, maintained, or disseminated, or used for any purposes in the course of this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984, Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act, as well as state statutes and federal regulations on data privacy. H. CONDITIONS The City shall not assess or otherwise recover any portion of its cost for this project through special assessment of County-owned property. I. TERM This Agreement shall remain in full force and effect until terminated by mutual Agreement of both parties. J. COUNTERPARTS This Agreement may be executed in counterparts. K. SEVERABILITY If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not be affected. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officers. WASHINGTON COUNTY CITY OF HUGO Chair Date Mayor Date Board of Commissioners County Administrator Date City Administrator Date Approved as to form: Approved as to form: Assistant County Attorney Date City Attorney Date   Metro State Aid                                    651‐234‐7773  1500 County Road B2, Roseville, MN 55113            sharon.lemay@state.mn.us  An Equal Opportunity Employer     To:  Local Agency        Date: July 1, 2022  RE: Proposed Master Partnership Contract     Attached is a copy of a proposed master partnership contract between the Minnesota Department of  Transportation (Mn/DOT) and your Local Agency.     The Master Partnership Contract provides a framework for Mn/DOT and Local Agencies to provide  services and payment to each other.  A few MnDOT provided routine services are included in the  contract—see Exhibit A‐‐ but all other services require work orders describing costs and scope.      Kindly review the enclosed document and if acceptable, arrange to have it presented to your  Council/Board for their approval and execution. Please provide signatures only under the Local  Government heading.     Also required is a new resolution passed by the Council/Board authorizing its officials to sign and  execute the agreement on its behalf. (Only the named officials may sign the agreement: if anyone else  signs in the named official’s place, the agreement will not be executed.)     Please return to me at  sharon.lemay@state.mn.us.  Please note that no work shall be performed by  Mn/DOT personnel until the full execution of the agreement.  After execution by Mn/DOT and other  State officials, a copy of the agreement will be returned to you.     If you have any questions or require additional information, please feel free to contact me at 651‐234‐ 7773.  If your local agency will not be executing this contract, please send me an email informing me of  this so I can remove you from our list.      Thank You  Sharon LeMay, Metro State Aid   MnDOT Contract Number: 1050164  Master Partnership Contract Template 1  Updated 02/09/2022  STATE OF MINNESOTA  MASTER PARTNERSHIP CONTRACT    This master contract is between the State of Minnesota, acting through its Commissioner of Transportation in this  contract referred to as the “State” and the Hugo City, acting through its City Council, in this contract referred to as the  “Other Party.”  Recitals  1. The parties are authorized to enter into this contract pursuant to Minnesota Statutes, §§15.061, 471.59 and 174.02.   2. Minn. Stat. § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with and  cooperate with any governmental authority for the purposes of constructing, maintaining and improving the trunk  highway system.   3. Each party to this contract is a “road authority” as defined by Minn. Stat. §160.02, subd. 25.  4. Minn. Stat. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority. Such work  may include providing technical and engineering advice, assistance and supervision, surveying, preparing plans for  the construction or reconstruction of roadways, and performing roadway maintenance.   5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into contracts with other  governmental entities for research and experimentation; for sharing facilities, equipment, staff, data, or other  means of providing transportation‐related services; or for other cooperative programs that promote efficiencies in  providing governmental services, or that further development of innovation in transportation for the benefit of the  citizens of Minnesota.   6. Each party wishes to occasionally purchase services from the other party, which the parties agree will enhance the  efficiency of delivering governmental services at all levels. This Master Partnership Contract (MPC) provides a  framework for the efficient handling of such requests. This MPC contains terms generally governing the relationship  between the parties. When specific services are requested, the parties will (unless otherwise specified) enter into a  “Work Order” contracts.  7. After the execution of this MPC, the parties may (but are not required to) enter into “Work Order” contracts. These  Work Orders will specify the work to be done, timelines for completion, and compensation to be paid for the specific  work.  8. The parties are entering into this MPC to establish terms that will govern all of the Work Orders subsequently issued  under the authority of this Contract.  Contract  1. Term of Master Partnership Contract; Use of Work Order Contracts; Survival of Terms  1.1. Effective Date: This contract will be effective on July 1st, 2022, or upon the date last signed by all State  officials as required under Minn. Stat. § 16C.05, subd. 2, whichever occurs last. The Other Party must not  begin work under this Contract until ALL required signatures have been obtained and the Other Party has  been notified in writing to begin such work by the State’s Authorized Representative.  1.2. Expiration Date. This Contract will expire on June 30, 2027.  1.3. Exhibits. Exhibit A is attached and incorporated into this agreement.  1.4. Work Order Contracts. A work order contract must be negotiated and executed (by both the State and the  Other Party) for each particular engagement, except for Technical Services provided by the State to the  Other Party as specified in Article 2. The work order contract must specify the detailed scope of work and  deliverables for that project. A party must not begin work under a work order until the work order is fully   MnDOT Contract Number: 1050164   2  executed. The terms of this MPC will apply to all work orders contracts issued, unless specifically varied in  the work order. The Other Party understands that this MPC is not a guarantee of any payments or work  order assignments, and that payments will only be issued for work actually performed under fully‐executed  work orders.  1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this master contract and all  work order contracts: 12. Liability; 13. State Audits; 14. Government Data Practices and Intellectual  Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue; and 22. Data Disclosure. All terms of this  MPC will survive with respect to any work order contract issued prior to the expiration date of the MPC.  1.6. Sample Work Order. A sample work order contract is available upon request from the State.  1.7. Definition of “Providing Party” and “Requesting Party”. For the purpose of assigning certain duties and  obligations in the MPC to work order contracts, the following definitions will apply throughout the MPC.  “Requesting Party” is defined as the party requesting the other party to perform work under a work order  contract. “Providing Party” is defined as the party performing the scope of work under a work order  contract.  2. Technical Services  2.1. Technical Services include repetitive low‐cost services routinely performed by the State for the Other Party.  If requested and authorized by the Other Party, these services may be performed by the State for the Other  Party without the execution of a work order, as these services are provided in accordance with standardized  practices and processes and do not require a detailed scope of work. Exhibit A – Table of Technical Services  is attached.   2.1.1. Every other service not falling under the services listed in Exhibit A will require a work order contract  (If you have questions regarding whether a service is covered under 2.1.1, please contact Contract  Management).   2.2. The Other Party may request the State to perform Technical Services in an informal manner, such as by the  use of email, a purchase order, or by delivering materials to a State lab and requesting testing. A request  may be made via telephone, but will not be considered accepted unless acknowledged in writing by the  State.   2.3. The State will promptly inform the Other Party if the State will be unable to perform the requested Technical  Services. Otherwise, the State will perform the Technical Services in accordance with the State’s normal  processes and practices, including scheduling practices taking into account the availability of State staff and  equipment.   2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services, the State will  charge the Other Party the State’s then‐current rate for performing the Technical Services. The then‐current  rate may include the State’s normal and customary additives. The State will invoice the Other Party upon  completion of the services, or at regular intervals not more than once monthly as agreed upon by the  parties. The invoice will provide a summary of the Technical Services provided by the State during the  invoice period.  3. Services Requiring a Work Order Contract  3.1. Work Order Contracts: A party may request the other party to perform any of the following services under  individual work order contracts.   3.2. Professional and Technical Services. A party may provide professional and technical services upon the  request of the other party. As defined by Minn. Stat. §16C.08, subd. 1, professional/technical services  “means services that are intellectual in character, including consultation, analysis, evaluation, prediction,  planning, programming, or recommendation; and result in the production of a report or completion of a  task.” Professional and technical services do not include providing supplies or materials except as incidental  to performing such services. Professional and technical services include (by way of example and without  limitation) cultural resources, engineering services, surveying, foundation recommendations and reports,  environmental documentation, right‐of‐way assistance (such as performing appraisals or providing   MnDOT Contract Number: 1050164   3  relocation assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final  construction plans, graphic presentations, public relations, and facilitating open houses. A party will  normally provide such services with its own personnel; however, a party’s professional/technical services  may also include hiring and managing outside consultants to perform work provided that a party itself  provides active project management for the use of such outside consultants.  3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other party.  Roadway maintenance does not include roadway reconstruction. This work may include but is not limited to  snow removal, ditch spraying, roadside mowing, bituminous mill and overlay (only small projects), seal coat,  bridge hits, major retaining wall failures, major drainage failures, and message painting. All services must be  performed by an employee with sufficient skills, training, expertise or certification to perform such work,  and work must be supervised by a qualified employee of the party performing the work.   3.4. Construction Administration. A party may administer roadway construction projects upon the request of  the other party. Roadway construction includes (by way of example and without limitation) the  construction, reconstruction, or rehabilitation of mainline, shoulder, median, pedestrian or bicycle pathway,  lighting and signal systems, pavement mill and overlays, seal coating, guardrail installation, and  channelization. These services may be performed by the Providing Party’s own forces, or the Providing Party  may administer outside contracts for such work. Construction administration may include letting and  awarding construction contracts for such work (including state projects to be completed in conjunction with  local projects). All contract administration services must be performed by an employee with sufficient skills,  training, expertise or certification to perform such work.  3.5. Emergency Services. A party may provide aid upon request of the other party in the event of a man‐made  disaster, natural disaster or other act of God. Emergency services includes all those services as the parties  mutually agree are necessary to plan for, prepare for, deal with, and recover from emergency situations.  These services include, without limitation, planning, engineering, construction, maintenance, and removal  and disposal services related to things such as road closures, traffic control, debris removal, flood protection  and mitigation, sign repair, sandbag activities and general cleanup. Work will be performed by an employee  with sufficient skills, training, expertise or certification to perform such work, and work must be supervised  by a qualified employee of the party performing the work. If it is not feasible to have an executed work  order prior to performance of the work, the parties will promptly confer to determine whether work may be  commenced without a fully‐executed work order in place. If work commences without a fully‐executed work  order, the parties will follow up with execution of a work order as soon as feasible.  3.6. When a need is identified, the State and the Other Party will discuss the proposed work and the resources  needed to perform the work. If a party desires to perform such work, the parties will negotiate the specific  and detailed work tasks and cost. The State will then prepare a work order contract. Generally, a work order  contract will be limited to one specific project/engagement, although “on call” work orders may be prepared  for certain types of services, especially for “Technical Services” items as identified section 2.1.. The work  order will also identify specific deliverables required, and timeframes for completing work. A work order  must be fully executed by the parties prior to work being commenced. The Other Party will not be paid for  work performed prior to execution of a work order contract and authorization by the State.  4. Responsibilities of the Providing Party  4.1. Terms Applicable to ALL Work Order Contracts. The terms in this section 4.1 will apply to ALL work order  contracts.  4.1.1. Each work order will identify an Authorized Representative for each party. Each party’s authorized  representative is responsible for administering the work order, and has the authority to make any  decisions regarding the work, and to give and receive any notices required or permitted under this  MPC or the work order.  4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer (Project Engineer),  to be in responsible charge of the project(s) and to supervise and direct the work to be performed  under each work order contract. For services not requiring an engineer, the Providing Party will   MnDOT Contract Number: 1050164   4  furnish and assign another responsible employee to be in charge of the project. The services of the  Providing Party under a work order contract may not be otherwise assigned, sublet, or transferred  unless approved in writing by the Requesting Party’s authorized representative. This written consent  will in no way relieve the Providing Party from its primary responsibility for the work.   4.1.3. If the Other Party is the Providing Party, the Project Engineer may request in writing specific  engineering and/or technical services from the State, pursuant to Minn. Stat. Section 161.39. The  work order Contract will require the Other Party to deposit payment in advance. The costs and  expenses will include the current State additives and overhead rates, subject to adjustment based  on actual direct costs that have been verified by audit.  4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to begin work  on a project. Any and all effort, expenses, or actions taken by the Providing Party before the work  order contract is fully executed are considered unauthorized and undertaken at the risk of non‐ payment.  4.1.5. In connection with the performance of this contract and any work orders issued, the Providing  Agency will comply with all applicable Federal and State laws and regulations. When the Providing  Party is authorized or permitted to award contracts in connection with any work order, the  Providing Party will require and cause its contractors and subcontractors to comply with all Federal  and State laws and regulations.  4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will apply to all  work orders for Roadway Maintenance.  4.2.1. Unless otherwise provided for by contract or work order, the Providing Party must obtain all permits  and sanctions that may be required for the proper and lawful performance of the work.  4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance manuals,  policies and operations.  4.2.3. The Providing Party must use State‐approved materials, including (by way of example and without  limitation), sign posts, sign sheeting, and de‐icing and anti‐icing chemicals.  4.3. Additional Terms for Construction Administration. The terms of section 4.1 and this section 4.3 will apply to  all work order contracts for construction administration.  4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in accordance  with state law.  4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount equal to the  contract amount. The Providing Party will take all necessary action to make claims against such  bonds in the event of any default by the contractor.  4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of the  Minnesota Department of Transportation Standard Specifications for Construction.  4.3.4. For work performed on State right‐of‐way, contractor(s) must be required to indemnify and hold the  State harmless against any loss incurred with respect to the performance of the contracted work,  and must be required to provide evidence of insurance coverage commensurate with project risk.  4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law.  4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and regulations,  including but not limited to applicable human rights/anti‐discrimination laws and laws concerning  the participation of Disadvantaged Business Enterprises in federally‐assisted contracts.  4.3.7. Unless otherwise agreed in a work order contract, each party will be responsible for providing rights  of way, easement, and construction permits for its portion of the improvements. Each party will,  upon the other’s request, furnish copies of right of way certificates, easements, and construction  permits.   MnDOT Contract Number: 1050164   5  4.3.8. The Providing Party may approve minor changes to the Requesting Party’s portion of the project  work if such changes do not increase the Requesting Party’s cost obligation under the applicable  work order contract.  4.3.9. The Providing Party will not approve any contractor claims for additional compensation without the  Requesting Party’s written approval, and the execution of a proper amendment to the applicable  work order contract when necessary. The Other Party will tender the processing and defense of any  such claims to the State upon the State’s request.  4.3.10. The Other Party must coordinate all trunk highway work affecting any utilities with the State’s  Utilities Office.  4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party.   4.3.12. If the Other Party is the Providing Party, and there is work performed on the trunk highway right‐of‐ way, the following will apply:  a. The Other Party will have a permit to perform the work on the trunk highway. The State may  revoke this permit if the work is not being performed in a safe, proper and skillful manner, or if  the contractor is violating the terms of any law, regulation, or permit applicable to the work. The  State will have no liability to the Other Party, or its contractor, if work is suspended or stopped  due to any such condition or concern.  b. The Other Party will require its contractor to conduct all traffic control in accordance with the  Minnesota Manual on Uniform Traffic Control Devices.  c. The Other Party will require its contractor to comply with the terms of all permits issued for the  project including, but not limited to, National Pollutant Discharge Elimination System (NPDES)  and other environmental permits.  d. All improvements constructed on the State’s right‐of‐way will become the property of the State.  5. Responsibilities of the Requesting Party  5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or material in  its possession relating to the project that may be of use to the Providing Party in performing the work.  5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party and will be  promptly returned upon the Requesting Party’s request or upon the expiration or termination of this  contract (subject to data retention requirements of the Minnesota Government Data Practices Act and other  applicable law).  5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing Party finds  any such data to be incorrect or incomplete, the Providing Party will bring the facts to the attention of the  Requesting Party before proceeding with the part of the project affected. The Providing Party will  investigate the matter, and if it finds that such data is incorrect or incomplete, it will promptly determine a  method for furnishing corrected data. Delay in furnishing data will not be considered justification for an  adjustment in compensation.  5.4. The State will provide to the Other Party copies of any Trunk Highway fund clauses to be included in the bid  solicitation and will provide any required Trunk Highway fund provisions to be included in the Proposal for  Highway Construction, that are different from those required for State Aid construction.  5.5. The Requesting Party will perform final reviews and inspections of its portion of the project work. If the  work is found to have been completed in accordance with the work order contract, the Requesting Party will  promptly release any remaining funds due the Providing Party for the Project(s).  5.6. The work order contracts may include additional responsibilities to be completed by the Requesting Party.  6. Time  6.1. In the performance of project work under a work order contract, time is of the essence.  7. Consideration and Payment   MnDOT Contract Number: 1050164   6  7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order. The State’s  normal and customary additives will apply to work performed by the State, unless otherwise specified in the  work order. The State’s normal and customary additives will not apply if the parties agree to a “lump sum”  or “unit rate” payment.  7.2. State’s Maximum Obligation. The total compensation to be paid by the State to the Other Party under all  work order contracts issued pursuant to this MPC will not exceed $500,000.00.  7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the Providing  Party’s services, and unless otherwise specifically set forth in an applicable work order contract, the  Providing Party will not be separately reimbursed for travel and subsistence expenses incurred by the  Providing Party in performing any work order contract. In those cases where the State agrees to reimburse  travel expenses, such expenses will be reimbursed in the same manner and in no greater amount than  provided in the current "MnDOT Travel Regulations” a copy of which is on file with and available from the  MnDOT District Office. The Other Party will not be reimbursed for travel and subsistence expenses incurred  outside of Minnesota unless it has received the State’s prior written approval for such travel.  7.4. Payment  7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the applicable work  order, and will make prompt payment in accordance with Minnesota law.  7.4.2. Payment by the Other Party.   a. The Other Party will make payment to the order of the Commissioner of Transportation.   b. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE “MNDOT CONTRACT NUMBER” SHOWN ON  THE FACE PAGE OF THIS CONTRACT AND THE “INVOICE NUMBER” ON THE INVOICE RECEIVED  FROM MNDOT.   c. Remit payment to the address below:  MnDOT   Attn: Cash Accounting  RE: MnDOT Contract Number 1050164W[XX] and Invoice Number:  00000[#####]  (see note above)  Mail Stop 215  395 John Ireland Blvd  St. Paul, MN 55155  7.4.3. Payment by the State.  a. Generally. The State will promptly pay the Other Party after the Other Party presents an itemized  invoice for the services actually performed and the State's Authorized Representative accepts the  invoiced services. Invoices must be submitted as specified in the applicable work order, but no  more frequently than monthly.   b. Retainage for Professional and Technical Services. For work orders for professional and technical  services, as required by Minn. Stat. § 16C.08, subd. 2(10), no more than 90 percent of the  amount due under any work order contract may be paid until the final product of the work order  contract has been reviewed by the State’s authorized representative. The balance due will be  paid when the State’s authorized representative determines that the Other Party has  satisfactorily fulfilled all the terms of the work order contract.   8. Conditions of Payment  8.1. All work performed by the Providing Party under a work order contract must be performed to the  Requesting Party’s satisfaction, as determined at the sole and reasonable discretion of the Requesting  Party’s Authorized Representative and in accordance with all applicable federal and state laws, rules, and   MnDOT Contract Number: 1050164   7  regulations. The Providing Party will not receive payment for work found by the Requesting Party to be  unsatisfactory or performed in violation of federal or state law.  9. State’s Authorized Representative and Project Manager  9.1. The State's Authorized Representative for this master contract is the District State Aid Engineer, who has the  responsibility to monitor the State’s performance.  9.2. The State’s Project Manager will be identified in each work order contract.   10. Other Party’s Authorized Representative and Project Manager  10.1. The Other Party’s Authorized Representative for administering this master contract is the Other Party’s  Engineer, and the Engineer has the responsibility to monitor the Other Party’s performance. The Other  Party’s Authorized Representative is also authorized to execute work order contracts on behalf of the Other  Party without approval of each proposed work order contract by its governing body.  10.2. The Other Party’s Project Manager will be identified in each work order contract.   11. Assignment, Amendments, Waiver, and Contract Complete  11.1. Assignment. Neither party may assign or transfer any rights or obligations under this MPC or any work order  contract without the prior consent of the other and a fully executed Assignment Contract, executed and  approved by the same parties who executed and approved this MPC, or their successors in office.  11.2. Amendments. Any amendment to this master contract or any work order contract must be in writing and  will not be effective until it has been executed and approved by the same parties who executed and  approved the original contract, or their successors in office.  11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order contract, that  failure does not waive the provision or the party’s right to subsequently enforce it.  11.4. Contract Complete. This master contract and any work order contract contain all negotiations and contracts  between the State and the Other Party. No other understanding regarding this master contract or any work  order contract issued hereunder, whether written or oral may be used to bind either party.  12. Liability  12.1. Each party will be responsible for its own acts and omissions to the extent provided by law. The Other  Party’s liability is governed by Minn. Stat. chapter 466 and other applicable law. The State’s liability is  governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be construed to bar any  legal remedies a party may have for the other party’s failure to fulfill its obligations under this master  contract or any work order contract. Neither party agrees to assume any environmental liability on behalf of  the other party. A Providing Party under any work order is acting only as a “Contractor” to the Requesting  Party, as the term “Contractor” is defined in Minn. Stat. §115B.03 (subd. 10), and is entitled to the  protections afforded to a “Contractor” by the Minnesota Environmental Response and Liability Act. The  parties specifically intend that Minn. Stat. §471.59 subd. 1a will apply to any work undertaken under this  MPC and any work order issued hereunder.  13. State Audits  13.1. Under Minn. Stat. § 16C.05, subd. 5, the party’s books, records, documents, and accounting procedures and  practices relevant to any work order contract are subject to examination by the parties and by the State  Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this MPC.  14. Government Data Practices and Intellectual Property  14.1. Government Data Practices. The Other Party and State must comply with the Minnesota Government Data  Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this MPC and any work  order contract, and as it applies to all data created, collected, received, stored, used, maintained, or  disseminated by the Other Party under this MPC and any work order contract. The civil remedies of Minn.  Stat. § 13.08 apply to the release of the data referred to in this clause by either the Other Party or the State.  14.2. Intellectual Property Rights   MnDOT Contract Number: 1050164   8  14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in all of the  intellectual property rights, including copyrights, patents, trade secrets, trademarks, and service  marks in the Works and Documents created and paid for under work order contracts. Works means  all inventions, improvements, discoveries (whether or not patentable), databases, computer  programs, reports, notes, studies, photographs, negatives, designs, drawings, specifications,  materials, tapes, and disks conceived, reduced to practice, created or originated by the Providing  Party, its employees, agents, and subcontractors, either individually or jointly with others in the  performance of this master contract or any work order contract. Works includes “Documents.”  Documents are the originals of any databases, computer programs, reports, notes, studies,  photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other materials,  whether in tangible or electronic forms, prepared by the Providing Party, its employees, agents, or  contractors, in the performance of a work order contract. The Documents will be the exclusive  property of the Requesting Party and all such Documents must be immediately returned to the  Requesting Party by the Providing Party upon completion or cancellation of the work order contract.  To the extent possible, those Works eligible for copyright protection under the United States  Copyright Act will be deemed to be “works made for hire.” The Providing Party Government assigns  all right, title, and interest it may have in the Works and the Documents to the Requesting Party. The  Providing Party must, at the request of the Requesting Party, execute all papers and perform all  other acts necessary to transfer or record the Requesting Party’s ownership interest in the Works  and Documents. Notwithstanding the foregoing, the Requesting Party grants the Providing Party an  irrevocable and royalty‐free license to use such intellectual property for its own non‐commercial  purposes, including dissemination to political subdivisions of the state of Minnesota and to  transportation‐related agencies such as the American Association of State Highway and  Transportation Officials.  14.2.2. Obligations with Respect to Intellectual Property.  a. Notification. Whenever any invention, improvement, or discovery (whether or not patentable) is  made or conceived for the first time or actually or constructively reduced to practice by the  Providing Party, including its employees and subcontractors, in the performance of the work  order contract, the Providing Party will immediately give the Requesting Party’s Authorized  Representative written notice thereof, and must promptly furnish the Authorized Representative  with complete information and/or disclosure thereon.  b. Representation. The Providing Party must perform all acts, and take all steps necessary to ensure  that all intellectual property rights in the Works and Documents are the sole property of the  Requesting Party, and that neither Providing Party nor its employees, agents or contractors retain  any interest in and to the Works and Documents.   15. Affirmative Action  15.1. The State intends to carry out its responsibility for requiring affirmative action by its Contractors, pursuant  to Minn. Stat. §363A.36. Pursuant to that Statute, the Other Party is encouraged to prepare and implement  an affirmative action plan for the employment of minority persons, women, and the qualified disabled, and  submit such plan to the Commissioner of the Minnesota Department of Human Rights. In addition, when the  Other Party lets a contract for the performance of work under a work order issued pursuant to this MPC, it  must include the following in the bid or proposal solicitation and any contracts awarded as a result thereof:  15.2. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor employed more  than 40 full‐time employees on a single working day during the previous 12 months in Minnesota or in the  state where it has its principle place of business, then the Contractor must comply with the requirements of  Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400‐5000.3600. A Contractor covered by Minn. Stat. §  363A.36 because it employed more than 40 full‐time employees in another state and does not have a  certificate of compliance, must certify that it is in compliance with federal affirmative action requirements.   MnDOT Contract Number: 1050164   9  15.3. Minn. Stat. § 363A.36. Minn. Stat. § 363A.36 requires the Contractor to have an affirmative action plan for  the employment of minority persons, women, and qualified disabled individuals approved by the Minnesota  Commissioner of Human Rights (“Commissioner”) as indicated by a certificate of compliance. The law  addresses suspension or revocation of a certificate of compliance and contract consequences in that event.  A contract awarded without a certificate of compliance may be voided.   15.4. Minn. R. Parts 5000.3400‐5000.3600.   15.4.1. General. Minn. R. Parts 5000.3400‐5000.3600 implement Minn. Stat. § 363A.36. These rules include,  but are not limited to, criteria for contents, approval, and implementation of affirmative action  plans; procedures for issuing certificates of compliance and criteria for determining a contractor’s  compliance status; procedures for addressing deficiencies, sanctions, and notice and hearing; annual  compliance reports; procedures for compliance review; and contract consequences for non‐ compliance. The specific criteria for approval or rejection of an affirmative action plan are contained  in various provisions of Minn. R. Parts 5000.3400‐5000.3600 including, but not limited to, parts  5000.3420‐5000.3500 and 5000.3552‐5000.3559.   15.4.2. Disabled Workers. The Contractor must comply with the following affirmative action requirements  for disabled workers:   a. The Contractor must not discriminate against any employee or applicant for employment  because of physical or mental disability in regard to any position for which the employee or  applicant for employment is qualified. The Contractor agrees to take affirmative action to  employ, advance in employment, and otherwise treat qualified disabled persons without  discrimination based upon their physical or mental disability in all employment practices such as  the following: employment, upgrading, demotion or transfer, recruitment, advertising, layoff or  termination, rates of pay or other forms of compensation, and selection for training, including  apprenticeship.  b. The Contractor agrees to comply with the rules and relevant orders of the Minnesota  Department of Human Rights issued pursuant to the Minnesota Human Rights Act.  c. In the event of the Contractor's noncompliance with the requirements of this clause, actions for  noncompliance may be taken in accordance with Minn. Stat. Section 363A.36, and the rules and  relevant orders of the Minnesota Department of Human Rights issued pursuant to the Minnesota  Human Rights Act.  d. The Contractor agrees to post in conspicuous places, available to employees and applicants for  employment, notices in a form to be prescribed by the commissioner of the Minnesota  Department of Human Rights. Such notices must state the Contractor's obligation under the law  to take affirmative action to employ and advance in employment qualified disabled employees  and applicants for employment, and the rights of applicants and employees.  e. The Contractor must notify each labor union or representative of workers with which it has a  collective bargaining agreement or other contract understanding, that the Contractor is bound by  the terms of Minn. Stat. Section 363A.36, of the Minnesota Human Rights Act and is committed  to take affirmative action to employ and advance in employment physically and mentally  disabled persons.  15.4.3. Consequences. The consequences for the Contractor’s failure to implement its affirmative action  plan or make a good faith effort to do so include, but are not limited to, suspension or revocation of  a certificate of compliance by the Commissioner, refusal by the Commissioner to approve  subsequent plans, and termination of all or part of this contract by the Commissioner or the State.  15.4.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements of Minn.  Stat. § 363A.36 and Minn. R. Parts 5000.3400‐5000.3600 and is aware of the consequences for  noncompliance.  16. Workers’ Compensation   MnDOT Contract Number: 1050164   10  16.1. Each party will be responsible for its own employees for any workers compensation claims. This MPC, and  any work order contracts issued hereunder, are not intended to constitute an interchange of government  employees under Minn. Stat. §15.53. To the extent that this MPC, or any work order issued hereunder, is  determined to be subject to Minn. Stat. §15.53, such statute will control to the extent of any conflict  between the contract and the statute.   17. Publicity  17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is the  Requesting Party must identify the State as the sponsoring agency and must not be released without prior  written approval from the State’s Authorized Representative. For purposes of this provision, publicity  includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices  prepared by or for the Other Party individually or jointly with others, or any subcontractors, with respect to  the program, publications, or services provided resulting from a work order contract.   17.2. Data Practices Act. Section 17.1 is not intended to override the Other Party’s responsibilities under the  Minnesota Government Data Practices Act.  18. Governing Law, Jurisdiction, and Venue  18.1. Minnesota law, without regard to its choice‐of‐law provisions, governs this master contract and all work  order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or  the breach of any such contracts, must be in the appropriate state or federal court with competent  jurisdiction in Ramsey County, Minnesota.  19. Prompt Payment; Payment to Subcontractors  19.1. The parties must make prompt payment of their obligations in accordance with applicable law. As required  by Minn. Stat. § 16A.1245, when the Other Party lets a contract for work pursuant to any work order, the  Other Party must require its contractor to pay all subcontractors, less any retainage, within 10 calendar days  of the prime contractor's receipt of payment from the Other Party for undisputed services provided by the  subcontractor(s) and must pay interest at the rate of one and one‐half percent per month or any part of a  month to the subcontractor(s) on any undisputed amount not paid on time to the subcontractor(s).  20. Minn. Stat. § 181.59.  20.1. The Other Party will comply with the provisions of Minn. Stat. § 181.59 which requires: Every contract for or  on behalf of the state of Minnesota, or any county, city, town, township, school, school district, or any other  district in the state, for materials, supplies, or construction shall contain provisions by which the Contractor  agrees: (1) That, in the hiring of common or skilled labor for the performance of any work under any  contract, or any subcontract, no contractor, material supplier, or vendor, shall, by reason of race, creed, or  color, discriminate against the person or persons who are citizens of the United States or resident aliens  who are qualified and available to perform the work to which the employment relates; (2) That no  contractor, material supplier, or vendor, shall, in any manner, discriminate against, or intimidate, or prevent  the employment of any person or persons identified in clause (1) of this section, or on being hired, prevent,  or conspire to prevent, the person or persons from the performance of work under any contract on account  of race, creed, or color; (3) That a violation of this section is a misdemeanor; and (4) That this contract may  be canceled or terminated by the state, county, city, town, school board, or any other person authorized to  grant the contracts for employment, and all money due, or to become due under the contract, may be  forfeited for a second or any subsequent violation of the terms or conditions of this contract.   21. Termination; Suspension  21.1. Termination by the State for Convenience. The State or commissioner of Administration may cancel this  MPC and any work order contracts at any time, with or without cause, upon 30 days written notice to the  Other Party. Upon termination, the Other Party and the State will be entitled to payment, determined on a  pro rata basis, for services satisfactorily performed.  21.2. Termination by the Other Party for Convenience. The Other Party may cancel this MPC and any work order  contracts at any time, with or without cause, upon 30 days written notice to the State. Upon termination,   MnDOT Contract Number: 1050164   11  the Other Party and the State will be entitled to payment, determined on a pro rata basis, for services  satisfactorily performed.  21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this MPC and any  work order contract if it does not obtain funding from the Minnesota legislature or other funding source; or  if funding cannot be continued at a level sufficient to allow for the payment of the services covered here.  Termination or suspension must be by written or fax notice to the Other Party. The State is not obligated to  pay for any services that are provided after notice and effective date of termination or suspension.  However, the Other Party will be entitled to payment, determined on a pro rata basis, for services  satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if  the master contract or work order is terminated because of the decision of the Minnesota legislature or  other funding source, not to appropriate funds. The State must provide the Other Party notice of the lack of  funding within a reasonable time of the State’s receiving that notice.  22. Data Disclosure  22.1. Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Other Party consents to disclosure of its  federal employer tax identification number, and/or Minnesota tax identification number, already provided  to the State, to federal and state tax agencies and state personnel involved in the payment of state  obligations. These identification numbers may be used in the enforcement of federal and state tax laws  which could result in action requiring the Other Party to file state tax returns and pay delinquent state tax  liabilities, if any.   23. Defense of Claims and Lawsuits  23.1. If any lawsuit or claim is filed by a third party (including but not limited to the Other Party’s contractors and  subcontractors), arising out of trunk highway work performed pursuant to a valid work order issued under  this MPC, the Other Party will, at the discretion of and upon the request of the State, tender the defense of  such claims to the State or allow the State to participate in the defense of such claims. The Other Party will,  however, be solely responsible for defending any lawsuit or claim, or any portion thereof, when the claim or  cause of action asserted is based on its own acts or omissions in performing or supervising the work. The  Other Party will not purport to represent the State in any litigation, settlement, or alternative dispute  resolution process. The State will not be responsible for any judgment entered against the Other Party, and  will not be bound by the terms of any settlement entered into by the Other Party except with the written  approval of the Attorney General and the Commissioner of Transportation and pursuant to applicable law.  24. Additional Provisions  24.1. NONE  [THE BALANCE OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK]    MnDOT Contract Number: 1050164   12    OTHER PARTY  The Other Party certifies that the appropriate person(s)  have executed the contract on behalf of the Other Party  as required by applicable articles, bylaws, resolutions or  ordinances.  By:    Title:     Date:     By:     Title:     Date:     COMMISSIONER OF TRANSPORTATION  By:     Date:     Title:       COMMISSIONER OF ADMINISTRATION  By:     Date:     Exhibit A – Table of Technical Services Master Partnership Contract Program FY 2023-2027 Date: 3/28/2022 Source Code Title Description 1735 Bituminous Plant Inspection Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with bituminous plant inspection. 2830 Bridge Bearing Assemblies All tasks related to the repair and maintenance of fixed or expansion-bearing assemblies on bridges. Includes related traffic 2819 Bridge Curb, Walk And Railing Repairing and maintaining bridge curb, walk, rail, coping, and fencing connected to the rail. Includes glare screen and median barriers on bridges. Includes related traffic control. 2820 Bridge Deck Work associated with bridge deck and slab repair regardless of removal depth or type of material used for patching. Includes deck or slab overlays and replacements and underside deck delamination. Includes related traffic control. 2838 Bridge Deck Crack Sealing All tasks related to deck crack sealing. Includes related traffic control. 2827 Bridge Expansion, Relief Joints All maintenance tasks associated with bridge expansion joints, except joint reestablishment. Includes tightening expansion device bolts and replacing seal glands. Includes related traffic control. 2855 Bridge Inspection Direct Support Activities that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance. 2828 Bridge Inspection-Federal Fund All bridge inspection tasks for non-MnDOT bridges funded by the federal Fracture-Critical Bridge Program (Project Code will begin with TSL and with the local bridge number). Includes related inspection reports. For MnDOT Trunk Highway bridges (Project Code begins with TSO followed by the bridge number) and local and Department of Natural Resources (DNR) (bridge number begins with 9A follow by bridge number) bridge inspections to be billed to the local government or Department of Natural Resources (DNR) use Source Code 2824. 2824 Bridge Inspection-Non-Federal All tasks related to inventory, inspection, and load capacity rating work done on trunk highway bridges to meet the requirements of the National Bridge Inspection System and/or Minnesota Bridge Safety Inspection Program or for billing to local governments. Includes related inspection reports and deck condition surveys. 1421 Bridge Management System Operation/Administration/Data Use for tasks related to the Bridge Management System, including operations, administration, or data entry. 2847 Bridge Poured/ Relief Joint Seal All tasks associated with resealing bridge construction joints. Includes related traffic control. Related source type codes: Activities that support bridge inspection, but are not direct production (i.e., leadership, technical, administrative assistance). 2829 Bridge Superstructure All tasks to repair any bridge component above the bridge seat that is not included in other source codes. Includes repairs to all types of bridge superstructure elements such as girders, beams, floor beams, trusses, stringers, t-beams, precast channels, and box girders. Includes related traffic control. 2316 Brush & Tree Removal Maintaining, watering, trimming, and removing highway right of way tree and brush. Includes chipping of tree limbs and stump removal/grinding. Includes related traffic control. 0032 Business Unit Management All expenses of business/office managers for general management and administration of support functions. includes administering central facilities maintenance and facilities capital budgets. 3000 Class Of Frequency Coordination Use for frequency coordination done with APCO, AASHTO or FCCA. Page 1 of 5 Source Code Title Description 1733 Concrete Plant Inspections Performing QA/QC physical testing at the plant; sampling and transporting of materials from the plant to the lab for lab testing, plant reviews, and operations; investigating plant discrepancies; and other technical services in the plant or office associated with stationary concrete plants or mobile concrete paving plant inspection. 1734 Construction Materials Inspections Performing construction phase material inspection and engineering, for structural steel, precast and pre-stressed concrete, reinforcement steel, and electrical products and related technical services in the field and office for materials to be used in multiple projects. Includes travel time, sampling, and sample delivery. Includes tasks related to reviewing shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices). 1802 Construction Surveying Use for surveys to provide staking for the contractor's operations and for any other construction phase surveying 2106 Crack Sealing All surface crack sealing, crack filling, or rout and seal operations. Includes related materials, hauling, stockpiling, and traffic control. 3023 Elec Comm Eq Rep - Miles 0400 Equipment Calibration-Mat Insp Use when performing periodic equipment calibration for equipment used in the materials lab or on construction projects. 1800 Field Inspection All construction project field inspection (not cyclical inspection of assets), including preparatory plans & spec review, measurement, and verification other than environmental monitoring. Includes field inspection of materials such as gradations, densities/DCP, proctors, compaction, slump tests, and field air tests. Witnessing claims, determination and computation of pay quantities, materials control and certification for progress vouchers, but not for final payments. Includes collecting and transporting samples for lab tests, but not the actual laboratory verifications. Includes all construction phase project related activities for project and resident engineers such as problem resolution, guidance and direction to field technicians. Includes all miscellaneous field engineering expenses used by district offices such as space rental, utilities, or other costs charged to the construction project Includes all work associated with evaluation of implementation of intelligent compaction devices to determine if construction contract terms have been met. 1040 Final Design Surveys All district field and office tasks needed to respond to supplemental "Requests for Survey Data" and add the data to the surveys base map or DTM. 0601 Gen Training Preparation - Delivery Use for time, materials, and travel expenses when developing or delivering training. includes course preparation, designing materials, and managing training records. 2210 Guardrail-Install/Repair/Maintenance Install, repair, or maintain low tension cable, plate beams, and end treatments; cable tension adjustments; and reflector replacement. includes related traffic control. 2624 Indirect Expense Indirect shop expenses and shop equipment. Allocate to mobile equipment. 1871 Lighting Maintenance & Utilities All work related to installing, maintaining, restoring, or removing highway lighting systems and fixtures. Includes repairing, maintaining, or replacing supports necessary for roadway lighting luminaries. Includes patrol highway lighting, inspect lighting structures, electrical service for highway lighting, re-lamping, pump stations, anti-icing systems, truck roll-over warning systems and electrical repairs. Includes traffic control in support of roadway lighting activities. Use for tasks related to public inquiries/complaints, review utility billings, provide data, and conduct field reviews. Page 2 of 5 Source Code Title Description 1875 Locate One Call Finding and marking locations of buried conduit, cables, hand holes, loops, etc. in order to maintain or repair the traffic management system, signal systems, or roadway lighting systems. 1732 Material Testing & Inspection Performing construction phase and research physical and chemical laboratory testing, and related technical services in the districts and central labs, and for performing research and construction phase non-destructive testing materials surveys, and related technical services in the field and offices. Includes detour surveys. Non-destructive tests include, skid resistance and falling weight deflectometer (FWD) testing. 2660 Misc Revenue Used only by Office of Financial Management for billing and deposit transactions and to record payments to the department for gravel sold to contractors and others. 2822 Miscellaneous Bridge Maintenance Miscellaneous maintenance tasks performed on a specific bridge or structure not covered by other source codes. Includes work on items such as stairways, drains, fencing, light bases, transient guards, and access doors. Includes transient removal, ordering materials, and picking up equipment. Includes related traffic control. 3049 On Call Electronic Communications Infrastructure Maintenance To be used by Statewide Radio Communications personnel to record on-call time. 2142 Overhead Sign Panel Maintenance Work related to the repair and replacement of overhead sign panels, extruded sign panels mounted on I-beams, and overhead sign structures. Includes related cable locates and traffic control. Does not include structural work. 2102 Patching Related source type codes: 2103-Heavy patching, 2104-Bituminous paving, 2105-Blow patching 1520 Pavement Management System For tasks related to the operation of the pavement management system, including development and maintenance/technical support. Includes tasks to meet needs external to MnDOT. 2406 Plowing & Material Application Shoulder to shoulder snow removal operation, winging back, snow blowing drifts, and the application of de-icing chemicals using mobile equipment. Includes changing cutting edges during event and related traffic control. 3005 Radio - Mobile Equipment Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency (State Patrol, DNR, BCA, Fire Marshall). See OSRC Project Code list. 3027 Radio Programming Creating or modifying radio frequency programs and programming mobile and portable radios. Does not include mobile radios used as fixed base radios as part of the Inter-OP System (Use 3009). 3002 Radio/Electronic Infrastructure Use for the repair and preventative maintenance of all equipment associated with wireless two-way radio communications systems (includes mobile radios, portable radios, base stations, console workstations, recorders, etc.). Non-MnDOT equipment - Must use Project number assigned to requesting agency; Department of Public Safety (DPS) includes State Patrol (SP) Bureau of Criminal Apprehension (BCA), Fire Marshall); does not include Department of Natural Resources (DNR). See OSRC Project 3007 Radio/Electronic System Engineering Use for design of microwave, radio and miscellaneous electronic systems. 3009 Radio/Electronic System Upgrade & Installation Use for the installation and other services needed to provide major system upgrades or improvements to wireless or electronic systems. Use for all work performed to correct or repair deficiencies found in a new installation. 1716 Record Sampling Used by Materials and Research Section and district materials staff to verify inspector" sampling and testing procedures and checking inspectors' equipment during project construction as required by FHWA. Use when performing field tests on split sample. Page 3 of 5 Source Code Title Description 2222 Sign/Delineation/Marker Repair Replacing, repairing, and washing signs (including temporary stop signs). Includes re-sequencing intersection signing and repair/replace overhead and extrude signs mounted on I-beams. Includes related cable locates and traffic control. 1182 Soils/Foundation Field/Laboratory Tests All laboratory testing necessary to provide geotechnical information to complete roadway soils recommendations and approvals for use in the development of Final Design Plans and Special Provisions. Lab work includes R-value, resilient modulus, soil classification, gradation, proctor testing, unconfined compression, consolidation, direct simple shear, direct sheer, permeability and triaxial tests. 1879 State Furnished Materials Use to record labor hours, equipment usage, and material costs to supply state furnished materials to a state road construction project with federal participation. 1738 State Project - Specific Materials Inspection Performing material inspection and engineering for materials designated for a specific construction project (SP). Generally applies to inspection of such things as structural steel, prestressed concrete items, and most precast concrete items and related technical services in the field and offices when related to a particular SP. Use for SP specific tasks related to performing the review of shop drawings furnished by suppliers or fabricators and contractor working drawings or calculations, and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering and technical services in the field and offices). 1434 Structural Metals Inspection-Non DOT Reviewing shop drawings furnished by suppliers, fabricators, and contractors (working drawing or calculations), and for tasks related to structural metals inspection (materials surveys, physical and chemical laboratory testing, material inspection and engineering, and technical services in the field and offices) for local agency projects. 2629 Supplies & Small Tools Shop tools, small equipment, and supplies that cannot be directly charged to a mobile equipment unit. 0152 Support Services Work that supports general office management, system management such as entering data into SWIFT, PPMS, PUMA and other MnDOT systems, attending staff meetings and other indirect support activities. 1312 Tech Assist-Outside MnDOT Use when providing technical assistance to an organization external to MnDOT. 3025 Tower/Building Maintenance Use for all tasks related to the maintenance of a tower building or site. Includes towers, buildings, generators, LP system, fencing, landscaping, grounding, ice bridge, cable management, climbing ladders, card key systems, and HVAC. 1876 Traffic Counting Use to record labor, equipment usage, and material costs for activities related to traffic counts made for statewide traffic monitoring or traffic operations. Includes all activities related to traffic counting, such as taking requests, assigning priorities, collecting field data, processing data, and developing new techniques for collection. 1501 Traffic Management System (TMS) Used by traffic operations staff for all tasks that support the RTMC's operations center (or TOCC) providing traveler information, managing incidents and monitoring the FMS. Includes dynamic message sign maintenance, ramp meter maintenance, camera maintenance, and loop detection activities. Includes maintenance activities related to any ITS or TMS device such as RTMC cables, monitor wall, switchers, routers, or modems. Use to record all costs for maintenance activities related to traffic management fiber optics. Use for tasks related to maintaining traffic operations software including minor software enhancements and fixes. Use when providing traffic operations technical assistance external to MnDOT. Use with Page 4 of 5 Source Code Title Description 1513 Traffic Management System (TMS) Integration For tasks associated with the incorporation of new and existing TMS devices (cameras, loops, DMS, and other ITS devices) into existing infrastructure to ensure proper operation. Use with the Construction/Program Delivery Appropriation. 1500 Traffic Mgt System Maintenance Used by staff to maintain various Intelligent Transportation System (ITS) devices such as dynamic message signs, ramp meters, cameras, detection, cables, RICWS, video wall monitors, switches, routers or modems. Used to record all costs for maintenance activities related to traffic management fiber optics. Not to be used for Lighting or Traffic Signal maintenance. 1721 Traffic Sign Work Orders Use for work involved in preparing work orders for traffic signs. Use only with Maintenance Operations appropriation (T790081). 2863 Traffic Signal Inspection Work related to cyclical structural and electrical inspection and preventive maintenance checks of traffic signal systems/structures. Includes labor, equipment, materials, and traffic control. 1870 Traffic Signal Maintenance Work related to the structural repair and replacement of traffic signal system structures and all electrical maintenance for traffic signal systems including electrical power, labor, equipment materials, GSOC locates, traffic control and responses to public inquiries. 2834 Waterway Maintenance All tasks related to waterway maintenance for deck bridges. Includes debris removal, waterway cleanup, channel repair, and channel protection repair that is not part of slope protection. Includes related traffic control. Page 5 of 5 RESOLUTION 2022- CITY OF HUGO WASHINGTON COUNTY, MINNESOTA A RESOLUTION TO UPDATE THE MASTER PARTNERSHIP CONTRACT WITH THE MN DEPARTMENT OF TRANSPORTATION (MnDOT) Whereas, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and Whereas, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and Whereas: the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs. Therefore, be it resolved: 1. That the City of Hugo enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council. 2. That the proper City of Hugo officers are authorized to execute such contract, and any amendments thereto. 3. That the City of Hugo Engineer Mark Erichson, or City Administrator Bryan Bear, are authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the City of Hugo Engineer Mark Erichson, or City Administrator Bryan Bear, may execute such work order contracts on behalf of the City of Hugo without further approval by this Council. Approved this 5th day of July, 2022 ________________________________ Tom Weidt, Mayor ATTEST: ______________________________________ Michele Lindau, City Clerk K:\018888-000\Admin\Construction Admin\Bidding\018888-000 LOR 062922.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM June 29, 2022 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 2022 Oneka Parkway Improvements City of Hugo, MN S.A.P. 224-111-002 and S.A.P. 082-608-012 WSB Project No. 018888-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Wednesday, June 29, 2022, and were opened and read aloud. Five bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by North Valley, Inc., Nowthen, Minnesota, in the amount of $2,041,044.25 for the Base Bid and Alternate 1 for Freedom Trail Improvements. The Engineer’s Estimate was $2,111,900.00 for the base bid and Alternate 1. We recommend that the City Council consider these bids and award a contract in the amount of $2,041,044.25 to North Valley, Inc. based on the results of the bids received. Sincerely, WSB Nick Guilliams, PE Sr. Project Manager Attachments cc: Mark Erichson, WSB kkp PROJECT: S.A.P. 224-111-002 and S.A.P. 082-608-012 OWNER: City of Hugo, MN WSB PROJECT NO.: 018888-000 Bids Opened: Wednesday, July 29, 2022, at 1:00 pm Contractor Bid Security (5%) Base Bid Alternate 1 TOTAL BID 1 North Valley, Inc. X $1,950,432.25 $90,612.00 $2,041,044.25 2 Forest Lake Contracting, Inc. X $1,942,533.50 $153,840.00 $2,096,373.50 3 Bituminous Roadways, Inc. X $1,991,974.00 $159,180.00 $2,151,154.00 4 Dresel Contracting, Inc. X $1,998,636.72 $119,229.00 $2,117,865.72 5 Midstate Landscaping & Excavating X $2,695,753.59 $90,507.00 $2,786,260.59 Engineer's Opinion of Cost $1,942,100.00 $169,800.00 $2,111,900.00 Denotes corrected figure Nick Guilliams PE Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on June 29, 2022. Oneka Parkway Improvements K:\018888-000\Admin\Construction Admin\Bidding\018888-000 Bid Summary 062922 Bid Tabulation2022 Oneka Parkway Improvements (#8195893)Owner: City of HugoS.A.P. 224-111-002 and S.A.P. 082-608-012WSB Project No. 018888-000Bid Opening 06/29/2022 01:00 PM CDTDENOTES CORRECTED FIGURESecLine # Item # Item Description Unit QuantityUnit Price Extension Unit Price ExtensionUnit Price Extension Unit Price ExtensionBase Bid Total1 2021.501 MOBILIZATION LS 1 $150,000.00 $150,000.00 $42,927.67$42,927.67 $110,000.00 $110,000.00 $40,000.00 $40,000.002 2021.601 CONTRACTOR COORDINATION L S 1 $1,000.00 $1,000.00 $32,195.75 $32,195.75 $500.00$500.00 $20,000.00 $20,000.003 2101.502 CLEARING EACH 20 $350.00 $7,000.00$724.40 $14,488.00 $800.00 $16,000.00 $915.00 $18,300.004 2101.502 GRUBBING EACH 20 $350.00 $7,000.00$724.40 $14,488.00 $200.00 $4,000.00 $229.00 $4,580.005 2104.502 REMOVE DRAINAGE STRUCTURE EACH 2 $500.00 $1,000.00 $521.94 $1,043.88 $725.00$1,450.00 $965.00 $1,930.006 2104.502 REMOVE SIGN EACH 16 $100.00 $1,600.00 $53.66 $858.56 $50.00$800.00 $133.00 $2,128.007 2104.503 REMOVE CURB AND GUTTER L F 11000 $10.00$110,000.00 $1.91 $21,010.00 $4.00 $44,000.00 $4.60 $50,600.008 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF1500 $5.00 $7,500.00 $3.06 $4,590.00$3.00 $4,500.00 $2.40 $3,600.009 2104.503 REMOVE SEWER PIPE (STORM) L F 135 $10.00 $1,350.00 $13.77 $1,858.95 $12.00 $1,620.00 $13.00 $1,755.0010 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20 $8.00 $160.00 $8.59 $171.80$8.00 $160.00 $26.00 $520.0011 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 200$5.00 $1,000.00 $8.37 $1,674.00$8.00 $1,600.00 $15.00 $3,000.0012 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 11200 $4.50 $50,400.00 $1.29 $14,448.00 $2.00 $22,400.00 $4.90 $54,880.0013 2104.518 REMOVE BITUMINOUS WALK S F 7340 $2.00$14,680.00 $0.15 $1,101.00 $1.00 $7,340.00 $1.50 $11,010.0014 2104.518 REMOVE CONCRETE WALK S F 9230 $2.00 $18,460.00 $0.73 $6,737.90 $1.00$9,230.00 $1.20 $11,076.0015 2106.507 EXCAVATION - COMMON (P) CY 510 $25.00 $12,750.00 $48.98 $24,979.80 $21.00$10,710.00 $37.00 $18,870.0016 2106.507 EXCAVATION - SUBGRADE (P) C Y 316 $25.00 $7,900.00 $48.29 $15,259.64 $28.00 $8,848.00 $38.00 $12,008.0017 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P) C Y 316 $50.00 $15,800.00 $63.81 $20,163.96 $30.00 $9,480.00 $34.00 $10,744.0018 2106.507 EXCAVATION - COMMON C Y 310 $35.00 $10,850.00 $48.29 $14,969.90 $21.00$6,510.00 $37.00 $11,470.0019 2106.507 EXCAVATION - SUBGRADE C Y 710 $35.00 $24,850.00 $48.29 $34,285.90 $28.00$19,880.00 $37.00 $26,270.0020 2106.507 SELECT GRANULAR EMBANKMENT (CV) C Y 710$50.00 $35,500.00 $49.88 $35,414.80$30.00 $21,300.00 $35.00 $24,850.0021 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 880 $2.00 $1,760.00 $3.06 $2,692.80 $7.00 $6,160.00 $3.10 $2,728.0022 2112.519 SUBGRADE PREPARATION RDST 42 $200.00$8,400.00 $372.62 $15,650.04 $500.00 $21,000.00 $932.00 $39,144.0023 2123.61 STREET SWEEPER (WITH PICKUP BROOM) HOUR 80 $150.00 $12,000.00 $177.08 $14,166.40$165.00 $13,200.00 $174.00 $13,920.0024 2123.61 1.5 CU YD BACKHOE HOUR 20 $750.00 $15,000.00 $241.47 $4,829.40 $153.00$3,060.00 $213.00 $4,260.0025 2211.507AGGREGATE BASE (CV) CLASS 5 (P) C Y 115 $32.00$3,680.00 $80.15 $9,217.25 $55.00 $6,325.00 $51.00 $5,865.0026 2211.507AGGREGATE BASE (CV) CLASS 5 C Y 310 $32.00 $9,920.00 $79.42 $24,620.20 $37.00$11,470.00 $51.00 $15,810.0027 2211.509AGGREGATE BASE CLASS 5 TON 50 $50.00 $2,500.00$39.71 $1,985.50 $26.00 $1,300.00 $51.00 $2,550.0028 2231.509 BITUMINOUS PATCHING MIXTURE TON 70 $200.00 $14,000.00 $172.18 $12,052.60 $215.00 $15,050.00 $212.00 $14,840.0029 2232.504 MILL BITUMINOUS SURFACE (2.0") S Y 18600$3.00 $55,800.00 $1.94 $36,084.00$2.00 $37,200.00 $1.20 $22,320.0030 2331.603 JOINT ADHESIVE L F 27000 $1.00 $27,000.00 $0.88 $23,760.00 $1.00$27,000.00 $0.80 $21,600.0031 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL 2800 $3.50 $9,800.00 $4.02 $11,256.00 $4.25 $11,900.00 $3.70 $10,360.0032 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,C) 3.0" THICK S Y 40 $45.00 $1,800.00 $46.89 $1,875.60 $74.00 $2,960.00 $48.00 $1,920.0033 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON4100 $85.00 $348,500.00 $90.48 $370,968.00$91.00 $373,100.00 $105.00 $430,500.0034 2360.509 TYPE SP 12.5 WEARING COURSE MIX (2,C) TON2000 $1.00 $2,000.00 $87.33 $174,660.00$88.00 $176,000.00 $104.00 $208,000.0035 2501.606 CHEMICAL GROUT GAL 200 $200.00 $40,000.00 $144.88 $28,976.00 $125.00$25,000.00 $95.00 $19,000.0036 2502.602 IRRIGATION SYSTEM PROVISION L S 1 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.0037 2503.503 15" RC PIPE SEWER DES 3006 CL V L F 135$65.00 $8,775.00 $74.56 $10,065.60$106.00 $14,310.00 $103.00 $13,905.0038 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 $1,500.00 $3,000.00 $1,376.52 $2,753.04 $930.00 $1,860.00 $1,129.00 $2,258.0039 2504.602ADJUST GATE VALVE & BOX EACH 5 $500.00 $2,500.00 $413.18 $2,065.90 $350.00$1,750.00 $358.00 $1,790.0040 2505.601 UTILITY COORDINATIONL S 1 $2,000.00 $2,000.00 $2,682.98 $2,682.98 $5,000.00 $5,000.00 $3,000.00 $3,000.0041 2506.502 CASTING ASSEMBLY EACH 2 $1,200.00 $2,400.00 $804.90 $1,609.80 $800.00 $1,600.00 $1,626.00 $3,252.0042 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F 11$650.00 $7,150.00 $573.55 $6,309.05 $700.00 $7,700.00 $1,547.00 $17,017.0043 2506.602 CHIMNEY SEAL EACH 11 $350.00 $3,850.00$534.63 $5,880.93 $265.00 $2,915.00 $478.00 $5,258.0044 2506.602ADJUST FRAME & RING CASTING EACH 11 $500.00 $5,500.00 $804.89 $8,853.79 $490.00 $5,390.00 $672.00 $7,392.0045 2506.602 REPAIR DRAINAGE STRUCTURE EACH 72 $1,000.00 $72,000.00 $2,007.43 $144,534.96 $1,200.00 $86,400.00 $1,352.00 $97,344.00Engineer Estimate North Valley, Inc. Forest Lake Contracting, Inc. Bituminous Roadways Inc.PAGE 1 Bid Tabulation2022 Oneka Parkway Improvements (#8195893)Owner: City of HugoS.A.P. 224-111-002 and S.A.P. 082-608-012WSB Project No. 018888-000Bid Opening 06/29/2022 01:00 PM CDTDENOTES CORRECTED FIGURESecLine # Item # Item DescriptionUnit QuantityUnit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionEngineer EstimateNorth Valley, Inc.Forest Lake Contracting, Inc. Bituminous Roadways Inc.46 2521.518 6" CONCRETE WALKS F 3450$8.00 $27,600.00$6.44 $22,218.00$8.50 $29,325.00$13.00 $44,850.0047 2521.518 3" BITUMINOUS WALKS F 7340$5.00$36,700.00$3.84 $28,185.60$5.00 $36,700.00$4.00 $29,360.0048 2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL L F150$18.00 $2,700.00$37.56 $5,634.00$35.00 $5,250.00$19.00 $2,850.0049 2531.503 CONCRETE CURB & GUTTER DESIGN B618L F11070$18.00 $199,260.00$20.39 $225,717.30$19.00 $210,330.00$20.00 $221,400.0050 2531.504 6" CONCRETE DRIVEWAY PAVEMENTS Y 100$100.00 $10,000.00 $128.78 $12,878.00 $137.00 $13,700.00$67.00 $6,700.0051 2531.618 TRUNCATED DOMESS F 556$50.00 $27,800.00 $107.32 $59,669.92 $100.00$55,600.00$53.00 $29,468.0052 2563.601 TRAFFIC CONTROLLS 1$50,000.00 $50,000.00 $21,410.18 $21,410.18 $23,000.00 $23,000.00 $28,166.00 $28,166.0053 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM LS 1$7,500.00 $7,500.00 $3,834.47 $3,834.47 $7,000.00 $7,000.00 $3,673.00 $3,673.0054 2565.516 TRAFFIC CONTROL SIGNAL SYSTEMSYS 1 $275,000.00 $275,000.00 $191,690.36 $191,690.36 $180,000.00 $180,000.00 $183,605.00 $183,605.0055 2573.501 STABILIZED CONSTRUCTION EXITLS 1$1,000.00 $1,000.00$2,682.98 $2,682.98 $3,500.00 $3,500.00 $8,822.00 $8,822.0056 2573.502 STORM DRAIN INLET PROTECTIONEACH 80$200.00 $16,000.00 $268.30 $21,464.00 $175.00 $14,000.00 $135.00 $10,800.0057 2573.503 SEDIMENT CONTROL LOG TYPE STRAW BIOROLL L F 1000$3.00 $3,000.00$2.56 $2,560.00$2.00 $2,000.00$3.00 $3,000.0058 2574.507 COMMON TOPSOIL BORROWC Y 600$38.00$22,800.00$51.48 $30,888.00$38.00 $22,800.00$51.00 $30,600.0059 2574.508 FERTILIZER TYPE 3LB 500$5.00$2,500.00$1.92 $960.00$1.50 $750.00$1.30 $650.0060 2575.505 SEEDINGACRE 1.5$8,500.00 $12,750.00 $575.35 $863.03 $450.00 $675.00 $2,630.00 $3,945.0061 2575.508 SEED MIXTURE 25-151LB 200$5.00 $1,000.00$8.89 $1,778.00$6.95 $1,390.00$8.80 $1,760.0062 2575.508 HYDRAULIC STABILIZED FIBER MATRIXLB 5000$2.00 $10,000.00$2.11 $10,550.00$1.65 $8,250.00$1.60 $8,000.0063 2575.523 WATERMGAL 120$65.00 $7,800.00$53.66 $6,439.20$60.00 $7,200.00$76.00 $9,120.0064 2582.503 4" SOLID LINE PAINTL F 4400$1.00$4,400.00$0.48 $2,112.00$0.45 $1,980.00$0.50 $2,200.0065 2582.503 12" SOLID LINE PAINTL F 1800$5.00$9,000.00$3.80 $6,840.00$3.54 $6,372.00$3.80 $6,840.0066 2582.503 4" BROKEN LINE PAINTL F 290$1.00 $290.00$0.48 $139.20$0.45 $130.50$0.50 $145.0067 2582.503 4" DBLE SOLID LINE PAINTL F550$1.50 $825.00$0.97 $533.50$0.90 $495.00$1.00 $550.0068 2582.503 24" SOLID LINE PREF THERMO GR IN ESRL F 500$10.00 $5,000.00$36.49 $18,245.00$34.00 $17,000.00$36.00 $18,000.0069 2582.518 PAVT MSSG PAINTS F 530$8.00 $4,240.00$3.80 $2,014.00$3.60 $1,908.00$3.80 $2,014.0070 2506.602 GROUT CATCH BASIN OR MANHOLEEACH 72$650.00 $46,800.00 $429.28 $30,908.16 $1,600.00 $115,200.00 $331.00 $23,832.00Base Bid Total$1,942,100.00$1,950,432.25$1,942,533.50$1,991,974.00ALTERNATE 1 - FREEDOM TRAIL IMPROVEMENTS71 2104.518 REMOVE BITUMINOUS WALKS F 19800$2.00$39,600.00$0.54 $10,692.00$0.80 $15,840.00$1.00 $19,800.0072 2521.518 3" BITUMINOUS WALKS F 19800$5.00$99,000.00$2.11 $41,778.00$5.00 $99,000.00$3.10 $61,380.0073 2575.603 ROOT BARRIERL F 3900$8.00 $31,200.00$9.78 $38,142.00$10.00$39,000.00$20.00 $78,000.00Alternate 1 Total$169,800.00$90,612.00$153,840.00$159,180.00TOTAL BASE BID AND ALTERNATE 1$2,111,900.00$2,041,044.25$2,096,373.50$2,151,154.00PAGE 2 Bid Tabulation2022 Oneka Parkway Improvements (#8195893)Owner: City of HugoS.A.P. 224-111-002 and S.A.P. 082-608-012WSB Project No. 018888-000Bid Opening 06/29/2022 01:00 PM CDTDENOTES CORRECTED FIGURESecLine # Item # Item Description Unit QuantityUnit Price ExtensionBase Bid Total1 2021.501 MOBILIZATIONLS 1 $150,000.00 $150,000.002 2021.601 CONTRACTOR COORDINATION L S 1 $1,000.00 $1,000.003 2101.502 CLEARING EACH 20 $350.00 $7,000.004 2101.502 GRUBBING EACH 20 $350.00 $7,000.005 2104.502 REMOVE DRAINAGE STRUCTURE EACH 2 $500.00 $1,000.006 2104.502 REMOVE SIGN EACH 16 $100.00 $1,600.007 2104.503 REMOVE CURB AND GUTTER L F 11000 $10.00 $110,000.008 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LF 1500 $5.00 $7,500.009 2104.503 REMOVE SEWER PIPE (STORM) L F 135 $10.00 $1,350.0010 2104.504 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 20 $8.00 $160.0011 2104.504 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 200 $5.00 $1,000.0012 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 11200 $4.50 $50,400.0013 2104.518 REMOVE BITUMINOUS WALK S F 7340 $2.00 $14,680.0014 2104.518 REMOVE CONCRETE WALK S F 9230 $2.00 $18,460.0015 2106.507 EXCAVATION - COMMON (P) CY 510 $25.00 $12,750.0016 2106.507 EXCAVATION - SUBGRADE (P) C Y 316 $25.00 $7,900.0017 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P) C Y 316 $50.00 $15,800.0018 2106.507 EXCAVATION - COMMON C Y 310 $35.00 $10,850.0019 2106.507 EXCAVATION - SUBGRADE C Y 710 $35.00 $24,850.0020 2106.507 SELECT GRANULAR EMBANKMENT (CV) C Y 710 $50.00 $35,500.0021 2108.504 GEOTEXTILE FABRIC TYPE 5 S Y 880 $2.00 $1,760.0022 2112.519 SUBGRADE PREPARATION RDST 42 $200.00 $8,400.0023 2123.61 STREET SWEEPER (WITH PICKUP BROOM) HOUR 80 $150.00 $12,000.0024 2123.61 1.5 CU YD BACKHOE HOUR 20 $750.00 $15,000.0025 2211.507AGGREGATE BASE (CV) CLASS 5 (P) C Y 115 $32.00 $3,680.0026 2211.507AGGREGATE BASE (CV) CLASS 5 C Y 310 $32.00 $9,920.0027 2211.509AGGREGATE BASE CLASS 5 TON 50 $50.00 $2,500.0028 2231.509 BITUMINOUS PATCHING MIXTURE TON 70 $200.00 $14,000.0029 2232.504 MILL BITUMINOUS SURFACE (2.0") S Y 18600 $3.00 $55,800.0030 2331.603 JOINT ADHESIVE L F 27000 $1.00 $27,000.0031 2357.506 BITUMINOUS MATERIAL FOR TACK COAT GAL 2800 $3.50 $9,800.0032 2360.504 TYPE SP 9.5 WEAR CRS MIX(2,C) 3.0" THICK S Y 40 $45.00 $1,800.0033 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 4100 $85.00 $348,500.0034 2360.509 TYPE SP 12.5 WEARING COURSE MIX (2,C) TON 2000 $1.00 $2,000.0035 2501.606 CHEMICAL GROUT GAL 200 $200.00 $40,000.0036 2502.602 IRRIGATION SYSTEM PROVISION L S 1 $20,000.00 $20,000.0037 2503.503 15" RC PIPE SEWER DES 3006 CL V L F 135 $65.00 $8,775.0038 2503.602 CONNECT TO EXISTING STORM SEWER EACH 2 $1,500.00 $3,000.0039 2504.602ADJUST GATE VALVE & BOX EACH 5 $500.00 $2,500.0040 2505.601 UTILITY COORDINATION L S 1 $2,000.00 $2,000.0041 2506.502 CASTING ASSEMBLY EACH 2 $1,200.00 $2,400.0042 2506.503 CONST DRAINAGE STRUCTURE DES 48-4020 L F 11 $650.00 $7,150.0043 2506.602 CHIMNEY SEAL EACH 11 $350.00 $3,850.0044 2506.602ADJUST FRAME & RING CASTING EACH 11 $500.00 $5,500.0045 2506.602 REPAIR DRAINAGE STRUCTURE EACH 72 $1,000.00 $72,000.00Engineer EstimateMidstate Landscaping & ExcavatingUnit Price Extension Unit Price Extension$123,532.50 $123,532.50$130,000.00 $130,000.00$907.50 $907.50 $15,000.00 $15,000.00$660.00 $13,200.00 $962.70 $19,254.00$660.00 $13,200.00 $582.69 $11,653.80$1,020.00 $2,040.00$1,658.97 $3,317.94$60.00 $960.00 $100.87 $1,613.92$2.73 $30,030.00 $8.45 $92,950.00$3.18 $4,770.00 $2.28 $3,420.00$15.11 $2,039.85 $37.88 $5,113.80$23.38 $467.60 $53.93 $1,078.60$4.68 $936.00 $18.59 $3,718.00$5.47 $61,264.00 $8.00 $89,600.00$0.51 $3,743.40 $0.78 $5,725.20$0.61 $5,630.30 $0.76 $7,014.80$18.33 $9,348.30 $35.32 $18,013.20$23.32 $7,369.12 $35.14 $11,104.24$5.93 $1,873.88 $53.59 $16,934.44$15.08 $4,674.80 $35.32 $10,949.20$3.95 $2,804.50 $27.56 $19,567.60$3.95 $2,804.50 $53.59 $38,048.90$2.16 $1,900.80 $5.21 $4,584.80$0.01 $0.42 $356.77 $14,984.34$132.00 $10,560.00 $285.01 $22,800.80$203.50 $4,070.00 $181.59 $3,631.80$56.40 $6,486.00 $29.13 $3,349.95$8.50 $2,635.00 $29.13 $9,030.30$20.40 $1,020.00 $29.13 $1,456.50$173.94 $12,175.80 $139.34 $9,753.80$1.96 $36,456.00 $2.66 $49,476.00$0.89 $24,030.00 $1.39 $37,530.00$4.06 $11,368.00 $4.43 $12,404.00$78.93 $3,157.20 $92.47 $3,698.80$91.39 $374,699.00 $127.94 $524,554.00$88.22 $176,440.00 $120.33 $240,660.00$133.83 $26,766.00 $113.00 $22,600.00$20,000.00 $20,000.00$20,000.00 $20,000.00$62.25 $8,403.75 $72.33 $9,764.55$510.00 $1,020.00 $1,148.05 $2,296.10$204.00 $1,020.00 $161.39 $806.95$1,020.00 $1,020.00$6,000.00 $6,000.00$1,980.00 $3,960.00$910.33 $1,820.66$1,388.18 $15,269.98$1,120.60 $12,326.60$512.73 $5,640.03 $677.50 $7,452.50$458.18 $5,039.98 $161.39 $1,775.29$2,257.50 $162,540.00$4,454.67 $320,736.24Dresel Contracting Inc.PAGE 3 Bid Tabulation2022 Oneka Parkway Improvements (#8195893)Owner: City of HugoS.A.P. 224-111-002 and S.A.P. 082-608-012WSB Project No. 018888-000Bid Opening 06/29/2022 01:00 PM CDTDENOTES CORRECTED FIGURESecLine # Item # Item DescriptionUnit QuantityUnit Price ExtensionEngineer Estimate46 2521.518 6" CONCRETE WALK S F 3450 $8.00 $27,600.0047 2521.518 3" BITUMINOUS WALK S F 7340 $5.00 $36,700.0048 2531.503 CONCRETE CURB & GUTTER DESIGN SPECIAL L F 150 $18.00 $2,700.0049 2531.503 CONCRETE CURB & GUTTER DESIGN B618 L F 11070 $18.00 $199,260.0050 2531.504 6" CONCRETE DRIVEWAY PAVEMENT S Y 100 $100.00 $10,000.0051 2531.618 TRUNCATED DOMES S F 556 $50.00 $27,800.0052 2563.601 TRAFFIC CONTROL LS 1 $50,000.00 $50,000.0053 2565.501 EMERGENCY VEHICLE PREEMPTION SYSTEM LS 1 $7,500.00 $7,500.0054 2565.516 TRAFFIC CONTROL SIGNAL SYSTEM SYS 1 $275,000.00 $275,000.0055 2573.501 STABILIZED CONSTRUCTION EXIT LS 1 $1,000.00 $1,000.0056 2573.502 STORM DRAIN INLET PROTECTION EACH 80 $200.00 $16,000.0057 2573.503 SEDIMENT CONTROL LOG TYPE STRAW BIOROLL L F 1000 $3.00 $3,000.0058 2574.507 COMMON TOPSOIL BORROW C Y 600 $38.00 $22,800.0059 2574.508 FERTILIZER TYPE 3 LB 500 $5.00 $2,500.0060 2575.505 SEEDINGACRE 1.5$8,500.00 $12,750.0061 2575.508 SEED MIXTURE 25-151LB 200$5.00 $1,000.0062 2575.508 HYDRAULIC STABILIZED FIBER MATRIXLB 5000$2.00 $10,000.0063 2575.523 WATERMGAL 120$65.00 $7,800.0064 2582.503 4" SOLID LINE PAINTL F 4400$1.00 $4,400.0065 2582.503 12" SOLID LINE PAINTL F 1800$5.00 $9,000.0066 2582.503 4" BROKEN LINE PAINTL F 290$1.00 $290.0067 2582.503 4" DBLE SOLID LINE PAINTL F 550$1.50 $825.0068 2582.503 24" SOLID LINE PREF THERMO GR IN ESRL F 500$10.00 $5,000.0069 2582.518 PAVT MSSG PAINTS F 530$8.00 $4,240.0070 2506.602 GROUT CATCH BASIN OR MANHOLEEACH 72$650.00 $46,800.00Base Bid Total$1,942,100.00ALTERNATE 1 - FREEDOM TRAIL IMPROVEMENTS71 2104.518 REMOVE BITUMINOUS WALKS F 19800$2.00 $39,600.0072 2521.518 3" BITUMINOUS WALKS F 19800$5.00 $99,000.0073 2575.603 ROOT BARRIERL F 3900$8.00 $31,200.00Alternate 1 Total$169,800.00TOTAL BASE BID AND ALTERNATE 1$2,111,900.00I hereby certify that this is an exact reproduction of bids received.Certified By:License No. 52107Date:June 29, 2022Midstate Landscaping & ExcavatingUnit Price Extension Unit Price ExtensionDresel Contracting Inc.$7.21 $24,874.50$19.95 $68,827.50$3.20 $23,488.00$2.66 $19,524.40$36.05 $5,407.50$48.13 $7,219.50$19.38 $214,536.60$24.70 $273,429.00$123.60 $12,360.00 $131.11 $13,111.00$103.00 $57,268.00$88.67 $49,300.52$20,947.50 $20,947.50 $31,034.41 $31,034.41$3,664.50 $3,664.50 $4,420.82 $4,420.82$176,214.70 $176,214.70 $221,003.01 $221,003.01$0.01$0.01 $3,922.53 $3,922.53$157.50 $12,600.00 $538.35 $43,068.00$2.10 $2,100.00$2.85 $2,850.00$35.02 $21,012.00$44.43 $26,658.00$1.58 $790.00$6.65 $3,325.00$47.25$70.88 $2,470.09 $3,705.14$7.30 $1,460.00$1.39 $278.00$1.73 $8,650.00$2.09 $10,450.00$52.50 $6,300.00$17.10 $2,052.00$0.74 $3,256.00$0.57 $2,508.00$8.40 $15,120.00$4.48 $8,064.00$0.74 $214.60$0.57 $165.30$1.47 $808.50$1.14 $627.00$25.20 $12,600.00$43.07 $21,535.00$8.93 $4,732.90$4.48 $2,374.40$2,262.31 $162,886.32 $399.02 $28,729.44$1,998,636.72$2,695,753.59$0.58 $11,484.00$0.29 $5,742.00$2.17 $42,966.00$2.66 $52,668.00$16.61 $64,779.00$8.23 $32,097.00$119,229.00$90,507.00$2,117,865.72$2,786,260.59PAGE 4 S:\Office_SHARED\Resolutions\2022 Resolutions\2022- Receive Bids and Award Contract Oneka Pkwy Signal.doc RESOLUTION NO. A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 2022 ONEKA PARKWAY IMPROVEMENTS PROJECT WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for bids for the above-referenced project, and WHEREAS, bids were publicly received and opened on June 29, 2022. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: 1. All bids for the construction of the 2022 Oneka Parkway Improvements Project have been received and are tabulated on the attached summary. 2. The bid of North Valley, Inc., in the amount of $2,041,044.25 for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. 3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. 4. The City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 5th day of July 2022. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk June 30, 2022 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 2022-2026 Capital Improvement Plan - Authorization to Prepare Plans and Specifications for the 2023 Street Improvement Project (Birch Tree Ponds Area Street Improvement Project) Dear Mayor and Council, Each year the City reviews and assesses priorities for upcoming capital improvement projects throughout the City. Staff has reviewed recent road rating data completed in 2021 and had developed an updated 5-year Capital Improvements Plan that City Council had approved on February 7, 2022. Attached is the map highlighting the proposed capital improvements as well as the associated costs for years 2022-2026. We have worked closely with Finance Director Wobse, to confirm that the plan as outlined is economically feasible and fits with long term financial planning. Staff is requesting feedback from City Council to confirm the improvements identified for 2023 remain the Council’s next priority. Staff is recommending moving forward with the Capital Improvement Plan Project identified for 2023 in the Capital Improvement Plan map, which is the Birch Tree Ponds Area Street Improvement Project. Staff is requesting authorization to prepare the feasibility study for the 2023 Birch Tree Ponds Area Street Improvement Project. If authorized, staff will notify residents of this effort and coordinate an early informational meeting about the proposed project. If you have any questions or items you wish to discuss, you can contact me at 612-360-1278. Sincerely, WSB & Associates, Inc. Mark Erichson, PE City Engineer Attachment cc: Bryan Bear, City Administrator, City of Hugo Scott Anderson, Public Works Director, City of Hugo Liz Finnegan, Senior Engineering Technician, City of Hugo Anna Wobse, Finance Director, City of Hugo  Year Project/Road (description) Improvement Type Project Cost* Total Project Cost* Year2022 140th Street Extension New Construction $420,7002022 Oneka Parkway Reconstruction; Mill & Overlay - Urban $2,199,7002022 CSAH 8 & Oneka Parkway Signal Construction $200,0002022 Hugo Monument Sign New Construction $100,0002023Birch Tree Ponds (Fountain Ave, Foxhill Ave, 138th St, Freeland Ave, Freeland Ct, Geneva Ave, 135th St, 135th Ct)Full Bit Removal - Urban $1,779,300$1,779,30020232024 Heather Ave, Upper Heather Ave Full Reconstruction - Rural to Urban $1,698,6002024 Ingersoll Avenue Reclamation - Rural $483,4002024 Janero Ave, 125th St, 125th St Cir, 125th Ct Reclamation - Rural $482,5002025 130th St, Farnham Ave Full Reconstruction - Urban $902,1002025 130th Street Trail New Construction $125,0002025 Falcon Avenue Reclamation - Rural $420,4002025Beaver Ponds (Fiona Rd, 129th St, Ferrara Ave, Flay Rd, Fondant Trail)Mill & Overlay $436,3002025 Fenway Blvd, 140th St Mill & Overlay $703,1002025 Goodview Ave Mill & Overlay $236,8002026 125th Street Reclamation - Rural $1,427,1002026 Irish Avenue, 130th St Reclamation - Rural $685,500TOTAL $12,300,500* Project costs not adjusted for inflation20222024202520262022- 2026 Capital Improvement PlanCity of Hugo, MN$2,112,600$2,823,700$2,664,500$2,920,400 !!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!ELMCRESTAVENFARNHAMAVEN159THSTN PRAIRIE TRL N149TH STNEVERTON AVE NFRENCHMAN RD 141ST ST NELMCREST AVE N152ND ST NFOREST BLVD N170TH ST N HER IT A G E P KWYN FABLEHILLPKWYN EDUCATIONDRN1 3 6TH STN 12 5TH ST N 145THCIRNFINALE AVE NVALJEAN BLVD NVICTO R P A T H FOXHILL AVE N150TH ST N EUROPATRLNGOODVI EWAVENELMCRESTAVEN140TH ST N 1 4 5TH STN 138TH ST N 146TH ST N 128TH ST NONEKA PKWYG E N EVAAVEN124THSTN 145TH ST N 126T H S T N 157THW A YNEMPRE S S W AYN120TH ST NETHAN TRL N120TH ST NFONDANTTRLNGOODVIEW AVE N158THSTN 165TH ST N FARNHAM AVE NONEKA PKWY NELMCREST AVE N140TH ST N 130TH ST N ETHANAVENFARNHAMAVEN1 4 8 T H S T N VICTORHUGOBLVDNJANEROAVENO N E K A P K W Y FALCON AVE N147TH ST N GENEVAAVENFENWAY AVE NELMCREST AVE N1 2 9 T H D R N 1 5 7 THSTN IRISH AVE N120TH ST N 147TH ST N FIONA AVE N147TH ST N 152ND ST N 180TH ST N 147TH ST N 135TH ST N 125TH ST N HEATHERAVEN130TH ST NFORESTBLVDN150TH ST NI SLETONAVENINGERSOLL AVE NIRISHAVENFLAY AV E N 132ND S T N EGG LAKE RD N 121ST ST N FRENCHMANRD EUROPA AVE N121ST ST N HILO AVE NFOXHILL AVE N155TH ST N 180TH ST N ROSEMARYWAY HENNA AVE N1 2 2 N D S T NFENWAYBLVDN 126THSTNILLIESAVEN180TH ST N INWOOD AVE NHENNA AVE N157TH ST N 180TH ST N 180TH ST N FENWAY AVE NFOREST RD N130TH ST N 175TH ST N FIO NA RD N INGERSOLLAVENHOMESTEADDRNUPPERHEATHERAV E N170TH ST N HARROW AVE NHYDEAVEN177TH ST N 137TH ST N HOMESTEAD AVE NONEKALAKEBLVDNJEFFREY AVE NBaldEagle Lake Sunset Lake Long Lake Rice LakeEggLake Oneka Lake HorseshoeLake RoundLake Project Year and Project Type 2022, Full Reconstruction 2022, Mill & Overlay 2023, Full Bit Removal 2024, Full Reconstruction !!2024, Reclaim and Pave 2025, Full Reconstruction 2025, Mill & Overlay !!2025, Reclaim and Pave !!2026, Reclaim and Pave 0 3,500Feet¯Project Location Map5 Year CIPHugo, MN Document Path: K:\017062-000\GIS\Maps\Hugo_5YearCIP.mxd Date Saved: 12/14/2021 2:19:38 PM1 inch = 3,500 feet Roads to watch: - Heritage Pkwy- Elmcrest (Jardin to Tart Lake Rd)- Homestead (north of CR8)- Duck Pass- Europa (Ethan to Fable Hill Bridge)- Victor Hugo Blvd- Henna (north of CR4) RESOLUTION NO. ______ CITY OF HUGO WASHINGTON COUNTY, MINNESOTA A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2023 BIRCH TREE PONDS AREA STREET IMPROVEMENT PROJECT WHEREAS, it is proposed to improve all or portions of 135th Street North, 135th Court North, 138th Street North, Freeland Court North, Freeland Avenue North, Geneva Avenue North, Foxhill Avenue North, and two stub streets extending south from 135th Street North and to potentially assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA: That the proposed improvement, called the 2023 Birch Tree Ponds Area Street Improvement Project is authorized for study and that the engineer is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. This resolution was adopted by the City Council of the City of Hugo on the 5th day of July, 2022, by a vote of Ayes and Nays. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk (seal) VARIES, SEE PLAN SEE PLAN LIONS PARKHUGOCITY OF EST. 1906 5'-03 4" 0'-83 16"1'-6"1'-178"0'-41 4" 4'-57 16"2'-10"0'-23 4" 0'-45 8" ARIAL FONTTIMES NEW ROMAN FONT (NARROW SPACING) SUPER FRENCH FONT CORBEL FONT (WIDE SPACING) NOTE: -USE CITY LOGO FOR FONT STYLE SELECTION -ALL LETTERS INCLUDING LOGO TO BE POWDER COATED MATTE BLACK -LETTERS TO BE PIN MOUNTED INDIVIDUALLY EXCEPT WHERE CONNECTED IN LOGO/GRAPHIC -ALIGN BASE OF LETTERING TO BASE COLUMN CAP HEIGHT FOR VISIBILITY WSB PROJECT NO.: SHEETREVISIONSNO.DATEDESCRIPTIONK:\016969-000\Cad\Working\SN\016969-000 L-DTLS_STRUCTURES_Monument Sign Letter Size.dwg 9/24/2021 11:51:47 AML7.16 016969-000 SCALE: PLAN BY: DESIGN BY: CHECK BY: AS SHOWN SN CA CA I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION,OR REPORT WAS PREPARED BY ME OR UNDER MYDIRECT SUPERVISION AND THAT I AM A DULYLICENSED LANDSCAPE ARCHITECT UNDER THELAWS OF THE STATE OF MINNESOTA.LIC. NO:DATE:CANDACE C. AMBERG05/03/202140646HUGO LIONS PARK REDEVELOPMENTPROJECTCITY OF HUGO, MNSTRUCTURE DETAILS 016969-000 MONUMENT SIGN DETAIL B (SOUTHWEST CORNER) LETTER LAYOUT4 L7.16 16/30/2022 2:35 PMMichele LindauSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031July 2022Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31August 2022July 2022Jun 2627282930Jul 123456789Independence Day (United States)7:00pm Rescheduled CCmeeting (Hugo Council Chambers) - Michele Lindau101112131415166:30pm BOZA7:00pm Planning Comm171819202122237:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm242526272829306:30pm BOZA7:00pm Planning Comm31Aug 123456SUNDAY MONDAY TUESDAY WEDNESDAYTHURSDAY FRIDAY SATURDAY 26/30/2022 2:35 PMMichele LindauSu Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31August 2022Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30September 2022August 2022Jul 31Aug 1234567:00pm City Council5:00pm National Night Out (TBD) - Michele Lindau789101112136:30pm BOZA7:00pm Planning Comm141516171819207:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm212223242526276:30pm BOZA7:00pm Planning Comm28293031Sep 123SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY