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Home My WebLink About2022.07.18 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. July 5, City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Presentation of 2021 Audit Report – Jill Schultz, Smith Schafer & Associates G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Special Event Permit for Wilson Tool Company Picnic on August 13, 2022 3. Approve Temporary Liquor License for the Lions for Wilson Tool Company Picnic August 13, 2022 4. Approve the Policy for Donation of Surplus Equipment to a Nonprofit Organization 5. Identify and Approve Expired Fire Department Gear as Surplus Equipment Eligible for Donation 6. Approve Purchase Agreement for 14716 Fondant Avenue North 7. Approve Estimate from Russel Williams for Installation of Holiday Lights 8. Approve Max Gort as New Associate Planner 9. Approve Facility Rental Policy 10. Approve Pay Request No.11 to Shreiber Mullany for Lions Park Building Agenda HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JULY 18, 2022 – 7 P.M. H. PUBLIC HEARINGS 1. None Scheduled I. UNFINISHED BUSINESS 1. Discussion on Lions Park Signage Package J. NEW BUSINESS 1. None Scheduled K. VISITOR PRESENTATIONS 1. None Scheduled L. COUNCIL PRESENTATIONS 1. None Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Preliminary Budget Meeting Monday, July 25, 2022 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 18, 2022 D.1 Approve Minutes for the July 5, 2022 City Council Meeting Staff recommends Council approve the minutes for the City Council Meeting on July 5, 2022, as presented. F.1 Presentation of 2021 Audit Report - Jill Schultz, Smith Schafer & Associates Jill Schultz from the independent accounting firm of Smith Schafer & Associates will present a recap of the audit of City finances for the 2021 fiscal year. The Council will listen to the presentation from Jill Schultz after which questions will be taken. The audit report can be found on the City’s website. City staff recommends Council formally accept the 2021 City Audit as recommended by Finance Director Anna Wobse. G.1 Approve Claims Roster Staff recommends Council approve the Claims Roster as presented. G.2 Approve Special Event Permit for Wilson Tool Company Picnic on August 13, 2022 Wilson Tool has applied for a Special Event Permit to hold their annual company picnic on Saturday, August 13, 2022, at the Hanifl Shelter and Fields. This event requires a Special Event Permit approved by Council because there will be amplified sound, alcohol served, temporary structures (tents), and approximately 900 people are expected to attend. This is a private event and free of charge to Wilson Tool employees and their families. There will be food, beer garden, petting zoo, and a bag tournament. Staff recommends Council approve the Special Event Permit for Wilson Tool subject to the conditions attached to the permit. G.3 Approve Temporary Liquor License for the Lions for Wilson Tool Company Picnic August 13, 2022 The Hugo Lions Club has applied for a temporary on-sale liquor license to serve alcohol at the Wilson Tool company picnic on Saturday, August 13, 2022. Staff recommends Council approve the temporary on-sale liquor license for the Hugo Lions Club. G4. Approve the Policy for Donation of Surplus Equipment to a Nonprofit Organization In 2016, the Minnesota Legislature passed a new law allowing local governments to donate surplus equipment to nonprofit organizations. Before a city is allowed to donate surplus equipment, State Statutes require the city to adopt a policy on how it will determine what qualifies as surplus equipment eligible for donation and how it will select nonprofit organizations eligible to receive donations. Staff has assembled a policy that establishes procedures for identifying surplus equipment and for the donation of surplus equipment to nonprofit organizations. Staff recommends that the City Council approve the Policy for Donation of Surplus Equipment to a Nonprofit Organization. G5. Identify and Approve Expired Fire Department Gear as Surplus Equipment Eligible for Donation The Hugo Fire Department has 23 sets of turnout gear (coat and pant) and 12 helmets that no longer meet industry standards for fire departments in the United States and thus have no resale value. The National Fire Protection Agency standards require the above-mentioned gear to be retired and neither the Hugo Fire Department, nor any other City Department has any use for the expired gear. The Fire Department would like to be able to donate their expired gear to a nonprofit that is able to send the turnout gear and helmets to impoverished countries around the world where it would be used by firefighters who cannot afford turnout gear and in countries that do not have NFPA standards. In order for the Hugo Fire Department to put their expired gear out for donation, City Council needs to declare the gear surplus. Staff recommends that the City Council identify and approve 23 sets of expired turnout gear and 12 expired helmets as surplus equipment eligible for donation. G.6 Approve Purchase Agreement for 14716 Fondant Avenue North The City has been purchasing property in the downtown area from willing sellers since 1999 for economic development purposes as a way to facilitate redevelopment in the downtown. Staff was notified by the property owner at 14701 Fondant Avenue North that they are planning on selling their property which contains a duplex with existing renters. This property, if purchased, would be added to contiguous land the City already owns. Staff reviewed the assessed value by Washington County ($340,300), comparable sales, and trends in percent value change over the last few years in the area. With that staff worked on an offer, which has been accepted. Staff drafted the purchase agreement contingent on City Council approval. Staff recommends approval of the purchase agreement for the property located at 14716 Fondant Avenue North with a purchase price of $365,000. G.7Approve Estimate from Russel Williams for Installation of Holiday Lights An estimate has been received for lighting during the 2022 holiday season to be provided, installed and removed at City Hall, the new park building, along Highway 61, and in the park. Staff recommends that Council approve the estimate from Russel Williams in the amount of $10,500 for holiday lighting in 2022. G.8Approve Max Gort as New Associate Planner At its June 6, 2022, meeting the City Council approved the advertisement for a new Associate Planner position on the Community Development Department. Recently, staff interviewed eight applications for the position and selected Max Gort to fill the position. This position will be Pay Grade 6, Minimum, in the 2022 salary matrix. Staff recommends Council approve the hiring of Max Gort as the new Associate Planner with the start date of August 8, 2022. G.9 Approve Facility Rental Policy Staff reviewed the Policy Regulating the Use of the City of Hugo Public Facilities that was last updated in 2012. Changes were drafted based on current operations and the new facilities that will be available for public use. The policy will continue to allow non-profits, based on city approval, to use facilities regularly. Requirements related to the use of alcohol, clean up, and gambling were updated. Staff anticipates future Council discussion on rental fees, recreation/ scheduling software, and staffing impacts. Staff recommends approval of the draft Policy Regulating the Use of the City of Hugo Public Facilities. G.10 Approve Pay Request No.11 to Shreiber Mullany for Lions Park Building Schreiber Mullaney has submitted Pay Request No. 11 for the new Pavilion in Lions Park in the amount of $28,789.85. The quantities completed to date have been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflects the work certified through June 25, 2022 with a 5% retainage applied. The total retainage being held to date was $154,571.86. Staff recommends Council approve payment in the amount of $28,789.85 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. I.1 Discussion on Lions Park Signage Package At the Council meeting of July 5, 2022, Council reviewed the signs at Lions Park. Council discussed the impact of volunteers, including the Lions Club, to the Hugo community. A motion was made to name the park, Hugo Volunteer Park and the building, Peder Pedersen Pavilion. Staff was directed to suggest additional wording for “pavilion”. A motion was made and approved to direct staff to come back to Council with a sign package for final approval. Signage options have been drafted. Pedersen’s preference is that the new building continue to be called a “pavilion” and that his full legal name be used thus “Peder Pedersen Pavilion”. Staff recommends approval of signage naming the park and the building. M.1 Preliminary Budget Meeting Monday, July 25, 2022 Staff would like to remind Council that at it July 5, 2022 meeting, Council scheduled a Preliminary Budget meeting for Monday, July 25, 2022, at 5 p.m. at City Hall. N. Adjournment Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approve Minutes for the June 6, 2022 Executive Session - City Administrator Review Miron made motion, Klein seconded, to approve the executive minutes for City Administrators review held on June 6, 2022, as presented. All Ayes. Motion carried. Approve Minutes for the June 20, 2022, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the regular Council meeting held on June 20, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Strub seconded, to approve the agenda as presented. All Ayes. Motion carried Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Performance Review for Building Inspector Terry Hagstrom 3. Approve Retirement of Jodie Guareschi from the Fire Department 4. Approve Lawful Gambling Excluded Bingo Permit for Northern Lights Car Show at Blacksmith Lounge on September 18, 2022 5. Approve Resolution Appointing Election Judges for 2022 Elections 6. Approve Hugo Firefighter’s Relief Association Request for Increase in Lump-Sum Pension 7. Approve Resolution Receiving Bid and Awarding Contract for Demolition of Water Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL TUESDAY, JULY 5, 2022 – 7 P.M. Hugo City Council Meeting Minutes for July 5, 2022 Page 2 of 7 Tower No. 2 8. Approve Change Order No. 3 for Water Tower No. 4 9. Approve Resolution Approving an Encroachment Agreement for Fence at 4472 158th Street N - Kaufenberg 10. Approve Cost Share Agreement with Washington County for Oneka Parkway/CSAH8 Traffic Signal 11. Approve Maintenance Agreement with Washington County for Oneka Parkway/CSAH 8 Traffic Signal 12. Approve Resolution and Master Partnership Contract with MnDOT All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claim Roster as presented. Approve Performance Review for Building Inspector Terry Hagstrom Terry Hagstrom was hired on July 12, 2021, as a new Building Inspector. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Terry Hagstrom. Approve Retirement of Jodie Guareschi from the Fire Department In October 2001, Jodie Guareschi was hired as a firefighter on the Hugo Fire Department. After almost 21 years, Jodie had submitted her letter of retirement. Adoption of the Consent Agenda approved the retirement of Jodie Guareschi effective September 19, 2022. Approve Lawful Gambling Excluded Bingo Permit for Northern Lights Car Show at Blacksmith Lounge on September 18, 2022 The Northern Lights Car Club had applied for a permit to conduct Excluded Bingo at their car show to be held on September 18, 2022, at the Blacksmith Lounge, 17205 Forest Boulevard North. The City Council needed to approve the application before it was sent to the State for approval. Adoption of the Consent Agenda approved the Lawful Gambling Excluded Bingo Permit for the Northern Lights Car Show on September 18, 2022. Approve Resolution Appointing Election Judges for 2022 Elections The Hugo City Council needed to pass a resolution approving the appointment of election judges for the Primary Election on August 9 and the General Election on November 8, 2022. Staff had prepared a resolution with a list of 68 judges. All judges needed to complete a two-hour training prior to serving as an election judges. Adoption of the Consent Agenda approved RESOLUTION 2022-36 APPOINTING ELECTION JUDGES FOR 2022 ELECTIONS. Hugo City Council Meeting Minutes for July 5, 2022 Page 3 of 7 Approve Hugo Firefighter’s Relief Association Request for Increase in Lump-Sum Pension The Board of Trustees for the Hugo Firefighter’s Relief Association had formally requested City Council ratification of an increase of $100 per year of service in their lump-sum pension benefit. The Finance Department had reviewed this request and found it to be financially feasible and consistent with the Pension Fiscal Policy adopted in April, 2012. Adoption of the Consent Agenda ratified the Board of Trustees’ request for a $100 increase in their lump-sum pension benefit and corresponding change to their by-laws. Approve Resolution Receiving Bid and Awarding Contract for Demolition of Water Tower No. 2 Quotes were received for the demolition of Water Tower No. 2 on Wednesday, June 22, 2022. One quote was received. The low lump sum quote was submitted by Iseler Demolition, Inc., Kinde, Michigan in the amount of $83,700.00. Iseler planned to remove the water tower July 13-14, 2022, if the contract is awarded. Iseler Demolition had also requested an expansion of working hours that would allow them to start at 6:30 a.m. rather than 7:00 a.m. to start with cooler temperatures. Staff was supportive of the expansion of working hours considering it is only for 1-2 days. Adoption of the Consent Agenda approved RESOLUTION 2020-37 RECEIVING QUOTES AND AWARDING A CONTRACT FOR THE WATER TOWER NO. 2 DEMO PROJECT. Approve Change Order No. 3 for Water Tower No. 4 Change Order No. 3 for the Water Tower No. 4 project included liquidated damages related to delays in substantial completion, deduction in unused material and other miscellaneous deductions and a minor addition. These were detailed in the change order. Change Order No. 3 reflected a net decrease of $250,090.50 in the contract price. Adoption of the Consent Agenda approved Change Order No. 3 for Water Tower No. 4. Approve Resolution Approving an Encroachment Agreement for Fence at 4472 158th Street N - Kaufenberg Sarah and Josh Kaufenberg had requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 4472 158th Street North. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2022-38 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 4472 158th STREET NORTH. Approve Cost Share Agreement with Washington County for Oneka Parkway/CSAH8 Traffic Signal As Council was aware, Washington County had agreed to move up the construction of the signal Hugo City Council Meeting Minutes for July 5, 2022 Page 4 of 7 at the intersection of CSAH 8 and Oneka Parkway to accommodate including it with the Oneka Parkway Project. This was beneficial for both parties in terms of cost and lessened impact on residents with construction occurring over a 2-year period. Based on bids received on June 29, 2022, Washington County was responsible for $222,210. The cost share was consistent with the County cost share policy. Adoption of the Consent Agenda approved the Cooperative Agreement between the City of Hugo and Washington County for construction of a traffic signal system on CSAH 8 at its intersection with Oneka Parkway outlining cost share responsibilities. Approve Maintenance Agreement with Washington County for Oneka Parkway/CSAH 8 Traffic Signal The City of Hugo had a signal maintenance agreement with Washington County for the intersection of CSAH 8 and Victor Hugo Boulevard. As part of the Oneka Parkway Project, the City of Hugo was working with Washington County to construct a new signal system at CSAH 8 and Oneka Parkway. This new signal would be subject to an agreement with Washington County for maintenance of the system. The proposed cooperative agreement between the City of Hugo and Washington County for maintenance of the traffic signal systems on CSAH 8 (Oneka Boulevard and Victor Hugo Boulevard) would supersede and replace the maintenance agreement for the signal at Victor Hugo Boulevard with one that covers both signals. Maintenance responsibilities would not change for the intersection at Victor Hugo Boulevard, and the responsibilities for maintenance for the signal at Oneka Parkway were consistent with current County policy. Adoption of the Consent Agenda approved the cooperative agreement between the City of Hugo and Washington County for Maintenance of Traffic Signal Systems on CSAH 8 (Oneka Boulevard and Victor Hugo Boulevard). Approve Resolution and Master Partnership Contract with MnDOT The City of Hugo had a Master Partnership Agreement with MNDOT that would soon expire. The Master Partnership Contract provided a framework for Mn/DOT and local agencies to provide services and payment to each other. A few MnDOT provided routine services were included in the contract, but all other services would require work orders describing costs and scope. Adoption of the Consent Agenda approved RESOLUTION 2022-39 TO UPDATE THE MASTER PARTNERSHIP CONTRACT WITH THE MN DEPARTMENT OF TRANSPORTATION (MnDOT). Receive Bids and Award Contract for Oneka Parkway Improvement Project City Engineer Mark Erichson explained bids were received for the Oneka Parkway Improvement Project on Wednesday, June 29, 2022, and were opened and read aloud. Five bids were received, and the bids were checked for mathematical accuracy. He stated the bids were favorable considering the bid environment was not great. The bid summary provided to Council showed the low bid was submitted by North Valley, Inc., Nowthen, Minnesota, in the amount of $2,041,044.25 for the Base Bid and Alternate 1 for Freedom Trail Improvements. The Engineer’s Estimate was $2,111,900.00 for the base bid and Alternate 1. It was noted that the cost share and maintenance agreements with Washington County for the signal construction was approved as part of the Consent Agenda. Road construction would start late July or early August. The signal Hugo City Council Meeting Minutes for July 5, 2022 Page 5 of 7 would likely be installed in early spring of next year or possibly during the winter. Miron made motion, Klein seconded, to approve RESOLUTION 2022-40 RECEIVING BIDS AND AWARDING A CONTRACT FOR THE 2022 ONEKA PARKWAY IMPROVEMENTS PROJECT. All Ayes. Motion carried. Confirm CIP Priority and Approve Resolution Authorizing Preparation of Feasibility Study for the 2023 Birch Tree Ponds Area Street Improvement Project Each year the City reviews and assesses priorities for upcoming capital improvement projects throughout the City. City Engineer Mark Erichson explained staff wanted to start the process earlier than usual considering it may take significant lead time to acquire materials. He requested feedback from the Council to confirm the improvements identified for 2023 remain the Council’s next priority. The project identified for 2023 in the Capital Improvement Plan was the Birch Tree Ponds area. Erichson provided a map of the project area and explained it would be a complete pavement replacement and curb and catch basin repairs. If the Council authorized the preparation of the feasibility study this evening, bids could be opened in February, 2023, and the project could start as soon as ready. This would allow for flexibility and provide for better prices. Council questioned if there was any feedback from the neighborhood. City Administrator Bryan Bear explained the neighborhood has acknowledged the streets are in poor condition. He said there had been discussions on the timing of the project because potential development to the south may cause some construction traffic. He said staff was comfortable with recommending the project. Klein made motion, Petryk seconded, to approve RESOLUTION 2022-41 ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2023 BIRCH TREE PONDS AREA STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Discussion on Signs at Lions Park As work was nearing completion on Lions Park, the City needed to make a decision regarding signs at the park entrances and on the buildings. City Administrator Bryan Bear presented drawings that showed where the signs were to be located and said staff was looking for formal approval prior to the installation. Weidt talked about how the park had been under discussed for over nine years with many groups being involved in the park design. He talked about how volunteerism makes the world go around and the park had been a site of the Lions Clubs’ volunteerism. The Lions Club ran the Hugo City Council Meeting Minutes for July 5, 2022 Page 6 of 7 festival in the park for many years and raised over one million dollars to give back to the community. Weidt listed many other volunteer groups that have served the Hugo area. He defined a volunteer as someone who gives without being asked, and he thought the park should remain a place to honor all the volunteers of the community. He recommended the park be named “Hugo Volunteer Park” to honor the Lions and all volunteers. He said it would be a place to honor those that have served in the past and to promote volunteerism. He talked about the volunteer work done by Pete Pederson over the years and recommended the building be named “Peder Pederson Pavilion”. Klein agreed with “Hugo Volunteer Park”. He said Hugo is renowned for its volunteerism, and it makes Hugo a nice place to live. He talked about how people needed to be involved to make a good community happen. Klein agreed Pete had gone above and beyond volunteering, and he supported both of Council’s recommendations. Petryk said she was fortunate and honored to have known Pete as a neighbor in the Oakshore Park Neighborhood saying he has helped many over the years. She said Pete does things quietly and inconspicuously and has been there for the neighborhood and the entire community. She thought it would be a wonderful thing to name the pavilion after him, and she agreed to the park name. Miron agreed with Klein and Petryk comments and talked about it being an opportunity for a broader vision of using the park to recognize and acknowledge other members of the community for their contributions. Weidt agreed the park would be the place to recognize volunteers and suggested there be a set of criteria for acknowledging individuals and groups. Strub suggested a name for the park could be “Good Neighbors Park” since it is Hugo’s identity and trademark. Klein commented that “Volunteer Park” was above and beyond being a good neighbor. Klein made motion, Klein seconded, to name the park “Hugo Volunteer Park” and the pavilion “Peder Pederson Pavilion”. Weidt talked about “pavilion” not being the correct term for the building and suggested other options be looked at. Bear suggested part of the direction be for staff to put together a sign package for Council consideration. Miron made motion, Klein seconded, to direct staff to come back to Council with a sign package for final Council approval. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 5, 2022 Page 7 of 7 Schedule Midyear Budget Workshops Staff recommended Council schedule the Midyear Budget Workshop for Wednesday, August 31, 2022, at 5 p.m. in the Council Chambers. City Administrator Bryan Bear suggested a preliminary budget workshop be scheduled to discuss topics such as Hugo’s flat tax rate, Public Works and Fire Department organizational topics, and the use of ARPA funds. Miron made motion, Klein seconded, to schedule a Preliminary Budget Workshop for Monday, July 25, 2022, at 5 p.m. All ayes. Motion carried. Miron made motion, Petryk seconded, to schedule the Midyear Budget Workshop for Wednesday, August 31, 2022, at 5 p.m. All Ayes. Motion carried. Adjournment Klein made motion, Strub seconded, to adjourn at 7:40 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk City of Hugo Claims July 18, 2022 G. 1 Vendor Invoice Amount Description Department Abdo Financial Solutions LLC 459535 890.00$ Accounting Assistance Finance Dept Ancom Technical Center 108790 202.50$ Pager Repairs Fire Dept AutoNation Inc 212635 3.84$ Parts - Unit #108-15 Water & Sewer AutoNation Inc 215654 138.60$ Parts - Unit #110-16 Parks Dept Canteen Refreshment Services MSP48116 149.39$ Breakroom Supplies Public Works CDW Government Inc Z134483 39.84$ HDMI Cable (2) Administration CDW Government Inc Z621536 240.90$ Printer Finance Dept Century Link 651 429-3212 71.64$ Fire Station Phone Lines Fire Dept Century Link 651 653-1154 63.36$ SCADA Lines Water & Sewer City of Roseville 231050 7,398.73$ July Computer Service Various Comcast 6/18/2022 165.32$ Business Internet (thru July 27) Fire Dept Como Lube & Supplies 687537 90.00$ Used Oil Filters Pick Up Public Works Companion Animal Control LLC June 921.25$ Callout Fees & Mileage Animal Control Cornerstone Occupational Health Spec. GARCIA0011 100.00$ Personnel Testing Street Dept Cornerstone Occupational Health Spec. HOLLER0001 100.00$ Personnel Testing Parks Dept Cornerstone Occupational Health Spec. TRIEME0001 100.00$ Personnel Testing Street Dept FPI Paving Contractors Inc 2260066.1 900.00$ Tack Oil Street Dept Gopher State One Call 2060480 577.80$ June Service Charges Water & Sewer Govt Finance Officers Assn 12073 460.00$ 2021 ACFR Review Fees Finance Dept Green Value Nursery 308 31.50$ Plantings - Hanifl Park Parks Dept Hawkins Inc 6184641 10.00$ Water Chemicals (Cylinder Charge) Water Utility Hawkins Inc 6210784 10.00$ Water Chemicals (Cylinder Charge) Water Utility Hisdahl Inc 17519 258.00$ Par Tags & Name Plates Fire Dept Hisdahl Inc 17520 59.50$ Par Tags & Name Plate Fire Dept Home Depot Credit Services 1526178 67.88$ Trash Bags Parks Dept Home Depot Credit Services 1526178 9.97$ Ratchet Strap Parks Dept Home Depot Credit Services 4512258 37.93$ Irrigation Hardware Parks Dept Home Depot Credit Services 8525596 26.22$ Irrigation Hardware Parks Dept Innovative Office Solutions LLC IN3801757 2.68$ Restroom Supplies - Rice Lake Room Gen Gov't Bldgs Innovative Office Solutions LLC IN3833167 34.14$ Breakroom Supplies Gen Gov't Bldgs Innovative Office Solutions LLC IN3835946 18.09$ Paint Markers Fire Dept Innovative Office Solutions LLC IN3838513 38.16$ Award Paper Administration Innovative Office Solutions LLC IN3844255 164.16$ Trash Can Liners Gen Gov't Bldgs Interstate Battery System of Minneapolis 110053992 114.95$ Battery - Unit #301-08 Parks Dept Interstate Battery System of Minneapolis 110053992 97.53$ Batteries Public Works Jimmy's Johnnys MP203914 132.00$ Toilet Rental - Oakshore Park Parks Dept Jimmy's Johnnys MP203915 132.00$ Toilet Rental - Oneka Park Parks Dept Jimmy's Johnnys MP203916 132.00$ Toilet Rental - Beaver Ponds Park Parks Dept Jimmy's Johnnys MP203917 132.00$ Toilet Rental - Diamond Point Park Parks Dept Jimmy's Johnnys MP203918 132.00$ Toilet Rental - Frog Hollow Parks Dept Jimmy's Johnnys MP203919 528.00$ Toilet Rental - Hanifl Park Parks Dept Jimmy's Johnnys MP203920 132.00$ Toilet Rental - Valjean Park Parks Dept Jimmy's Johnnys MP203921 132.00$ Toilet Rental - Arbre Park Parks Dept Jimmy's Johnnys MP203922 132.00$ Toilet Rental - Heritage Ponds Park Parks Dept Jimmy's Johnnys MP203923 132.00$ Toilet Rental - McCollar Park Parks Dept Jimmy's Johnnys MP203924 132.00$ Toilet Rental - Arcand Park Parks Dept Kath Fuel Oil Service Co. 12320094 12,113.73$ June Unleaded Gas & Diesel Purchases Various Knowlan's Super Markets Inc 2824 24.47$ Meeting Supplies Planning & Zoning Knowlan's Super Markets Inc 4432 2.38$ Distilled Water Public Works Laughlin's Pest Control 51625 97.75$ June Pest Control Service Gen Gov't Bldgs Lozier, Amber CLAIM 34.34$ Netgear Ethernet Switch (2) (Amazon) Administration Marco INV10115890 46.66$ July Copier Maintenance Building Inspections Menards 87105 139.00$ Box Level Engineering Dept Menards 87105 40.73$ Shop Supplies Public Works Menards 87105 32.99$ Raingarden Supplies Gen Gov't Bldgs Menards 87105 21.45$ Office Supplies Public Works Menards 87105 7.98$ Breakroom Supplies Public Works Menards 87106 38.79$ Fire Department Supplies Fire Dept Menards 87178 49.98$ Mailbox Repairs Street Dept Menards 87178 23.96$ Shop Supplies Public Works Menards 87424 189.99$ Dehumidifier - Well No. 2 Water Utility Menards 87654 29.76$ Paint - Lift Station No. 2 Sewer Utility Menards 87926 263.84$ Landscaping Supplies - New PW Facility Public Works Menards 87926 25.98$ Pruning Saw Parks Dept Merle's Water Conditioning 51768 1,742.00$ Water Softener & Install (FH) Fire Dept Metering & Technology Solutions 23320 9,280.00$ Water Meters Water Utility Minnesota State Fire Chiefs Association 4208 60.00$ 2022 Membership Dues (1) Fire Dept MN Dept of Labor & Industry ABR0283172X 10.00$ Pressure Vessel Registration Fees Public Works MN Dept of Labor & Industry ABR0283190X 10.00$ Pressure Vessel Registration Fees Fire Dept Page 1 City of Hugo Claims July 18, 2022 G. 1 Vendor Invoice Amount Description Department Oxygen Service Company 3525433 90.72$ Welding Supplies Public Works Peterson Companies 48961 774.44$ Hanifl Park Irrigation Start Up & Repairs Parks Dept Peterson Companies 48971 592.50$ Waters Edge Irrigation Reuse Phase 1 Start Up & Repairs Stormwater Fund Peterson Companies 48971 592.50$ Waters Edge Irrigation Reuse Phase 2 Start Up & Repairs Stormwater Fund Peterson Companies 49167 95.00$ Hanifl Fields Irrigation System Repairs Parks Dept Pioneer Press 12628181 393.00$ 26 Week Subscription Ordinances/Proceedings Press Publications 737890 500.00$ Golden Spike Sponsorship Parks Dept Rehbeins Black Dirt 12310 612.00$ Black Dirt Public Works Rehbeins Black Dirt 12313 564.00$ Black Dirt Public Works Silver Star Industries Radco - Blaine BLN-69565-01 303.33$ Floor Mats, Window Visors & Mud Flaps-Unit #6108-22 Fire Dept SiteOne Landscape Supply LLC 120842622-001 34.30$ Irrigation Hardware Parks Dept Smith, Schafer & Associates 10430 7,450.00$ 2021 Audit Interim Billing Finance Dept Smith, Schafer & Associates 10430 6,425.00$ Accounting Assistance Finance Dept TASC IN2425993 50.00$ August Cobra Administration Fee Finance Dept Toshiba Financial Services 5020627333 148.74$ June Copier Lease Payment Fire Dept Toshiba Financial Services 5020627333 16.79$ Overage Charges (Color) Fire Dept Toshiba Financial Services 5020627333 2.87$ Overage Charges (B & W) Fire Dept Total Control Systems Inc 10216 5,120.58$ SCADA Install & Tech Labor - New PW Facility Public Works Total Control Systems Inc 10216 1,409.69$ Tech Labor - Well No. 2 Water Utility UniFirst Corporation 090 0693921 (6.71)$ Credit - Uniform Services (PW) Public Works UniFirst Corporation 090 0704779 119.79$ Uniforms, Supplies & Floor Mat Services (PW) Public Works Washington County 202773 4,300.86$ 800 Radio User Fees - April thru June Fire Dept Washington County Sheriff 203179 620,162.37$ Police Services January - June 2022 Law Enforcement White Bear Plumbing Inc 7381 4,911.68$ Water Heater Replacement (FH) Fire Dept WSB & Associates May 140,470.00$ Engineering Fees - See Attached Breakdown Various Xcel Energy 51-0013297123-1 2,151.43$ Public Works Electric Service Public Works Xcel Energy 51-0013297123-1 465.92$ Public Works Natural Gas Service Public Works Xcel Energy 51-0013465654-0 451.02$ CSAH 8 Stormwater Reuse Electric Service Stormwater Fund Xcel Energy 51-0013741927-6 91.76$ 14696 Fondant Avenue Gas Rental Properties Xcel Energy 51-0013741927-6 22.94$ 14696 Fondant Avenue Electric Rental Properties Ziegler Inc IN000590052 152.92$ Parts - Unit #346-21 Street Dept 838,197.10$ Total Claims for July 18, 2022 Page 2 Special Event Permit Memorandum To: Hugo City Council From: City Clerk Michele Lindau Date: July 13, 2022, for Council Meeting on July 18, 2022 Re: Wilson Tool Company Picnic on Saturday, August 13, 2022 1. BACKGROUND Wilson Tool has applied for a Special Event Permit to hold their annual company picnic on Saturday, August 13, 2022, at the Hanifl Shelter and Fields. This event requires a Special Event Permit approved by Council because there will be amplified sound, alcohol served, temporary structures (tents), and approximately 900 people are expected to attend. 2. DESCRIPTION OF EVENT This is a private event and free of charge to Wilson Tool employees and their families. There will be a petting zoo, yard games, and a bags tournament. Setup for the event will be done on Friday, and the event will be on Saturday between 11 a.m. – 4 p.m. The Hugo Lions Club has made application to the City for a Temporary Liquor License to serve alcohol during the event, and a sheriff’s deputy will be present. Numerous tents ranging in size will be rented and installed by the rental company. Additional porta potties, hand washing stations, and trash receptacles will be provided by Wilson Tool. An amplified PA system for music by a DJ and announcements will be used throughout the day. 3. CONDITIONS The applicant has provided the City the completed application. In accordance with this permit, the applicant shall conduct the event as described on their application and herein in addition to the following conditions. Prior to the Event 1. Applicant will secure two deputies from the Washington County Sheriff’s Office to be present during the entire event. 2. A temporary liquor license will be secured by the Lions Club to serve alcohol at the event. 3. Applicant will pay associated rental fees for use of public space. 4. Applicant will provide the City a copy of the Certificate of Insurance for the event naming the City as additionally insured. 2 5. Applicant will provide the City the signed Hold Harmless Agreement. 6. Applicant will obtain all necessary electrical permits for the event. 7. Applicant will contact the Public Works Director regarding the condition of the fields to determine if they can be driven on for the purpose of delivering tables and chairs, etc. 8. Applicant will contact the Public Works Director to establish the timing of marking the location of the sprinkler system on the fields. 9. All tents, stages, and inflatables will be installed per manufacturer’s instructions. During the Event 10. Applicant shall conduct the event as described and in accordance with the approved plans submitted with the application. 11. All parking will be on the paved parking lot area. 12. Wristbands will be worn by those 21 years of age and older to identify persons who can consume alcohol. 13. Weather conditions will be monitored during the event and delays/cancellations will be determined by the responsible person. After the Event 14. All waste from the petting zoo will be properly disposed of. 15. Tables, chairs, tents and all other items as part of the event will be removed immediately after the event ends on Saturday. 16. Applicant will properly dispose of all trash generated as part of this event. 4. CONCLUSION/RECOMMENDATION: Wilson Tool has held their annual picnic for several years at Lions Park and this will be the fifth year at Hanifl. There have been no impacts to the health, safety, and welfare of Hugo’s residents. Event organizers have agreed to the above conditions. Staff recommends Council approve the Special Event Permit for the Wilson Tool Company Picnic on Saturday, August 13, 2022. Minor changes to this permit may be approved by City staff. Changes staff deems to be significant will require Council review and approval. 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Anna Wobse, Finance Director SUBJECT: Donation of Surplus Equipment to Nonprofit Organizations DATE: For the City Council Meeting of July 18, 2022 DESIRED COUNCIL ACTION Motion to Adopt Policy on Donating Surplus Equipment to Nonprofit Organizations. BACKGROUND In 2016, the Minnesota Legislature passed a new law allowing local governments to donate surplus equipment to nonprofit organizations. State Statutes define surplus equipment as “equipment used by a local government public works department, and cellular phones and emergency medical and firefighting equipment that is no longer needed by the local government because it does not meet industry standards for emergency medical services, police or fire departments, or has minimal or no resale value”. Before a city is allowed to donate surplus equipment, State Statutes require the city to adopt a policy on how it will determine what qualifies as surplus equipment eligible for donation and how it will select nonprofit organizations eligible to receive donations. The policy is also required to disclose to the nonprofits that the surplus equipment may be defective and cannot be relied on for safety purposes. The law also added a new municipal tort immunity to Minnesota Statutes stating that municipalities, including all cities, are immune from liability for any tort claim resulting from the use of surplus equipment donated by a city to a nonprofit organization. Staff has assembled a policy that establishes procedures for identifying surplus equipment and for the donation of surplus equipment to nonprofit organizations. The policy will apply to all city departments who generate surplus equipment. Nonprofit organizations formed under section 501(c)(3) of the Internal Revenue Code and who serve a public purpose will be eligible to receive donations of surplus equipment. RECOMMENDATION Staff recommends that the City Council approve the Policy for Donation of Surplus Equipment to a Nonprofit Organization. ATTACHMENTS Policy for Donation of Surplus Equipment to a Nonprofit Organization 1 Donation of Surplus Equipment Policy Donation of Surplus City Equipment City of Hugo, Minnesota Policy for Donation of Surplus Equipment to a Nonprofit Organization Purpose The purpose of this Policy is to establish procedures for the Donation of Surplus Equipment by the City to a Nonprofit Organization as required by Minnesota Statue § 471.3459. Scope This policy applies to all City departments that generate Surplus Equipment and governs the actions of all City employees and officials. Definitions “City” means the City of Hugo, Minnesota. “City Council” means the governing body of the City. “Donation” means to contribute, donate or give Surplus Equipment at no cost to a Nonprofit Organization that serves a public purpose. “Eligible Organization” means a Nonprofit Organization serving one or more of the following functions: cultural, historical, educational, safety, social services, environmental or economic. “Fair Market Value” means the price at which property would change hands between a willing buyer and a willing seller, neither being under any compulsion to buy or to sell and both having reasonable knowledge of all relevant facts. “Nonprofit Organization” means an organization formed under Section 501(c)(3) of the Internal Revenue Code. “Policy” means this Policy adopted by the City Council. “Surplus Equipment” means equipment used by the City’s public works department, and cellular phones and emergency medical and firefighting equipment that is no longer needed by the City because it does not meet industry standards for emergency medical services, police, or fire departments or has minimal or no resale value. “Surplus Equipment Form” means the form attached as Exhibit I to this Policy that must be filled out by a Nonprofit Organization requesting a Donation of Surplus Equipment. Procedure The City shall determine all Surplus Equipment and may offer it for Donation in conformance with the following guidelines: 2 Donation of Surplus Equipment Policy 1. Identify Surplus Equipment. Department supervisors are responsible for monitoring their equipment and shall identify and report all Surplus Equipment to the City Administrator on an as-needed basis. 2. Transfer between Departments. All Surplus Equipment must first be considered for transfer between departments for the benefit of the City. 3. Determine the Fair Market Value of Surplus Equipment. The City Administrator shall work with City staff to determine the Fair Market Value of the Surplus Equipment. 4. City Council Declaration. The City Administrator will forward a list of the Surplus Equipment with each item’s Fair Market Value to the City Council who shall approve or deny the Surplus Equipment as eligible for Donation. The City has no obligation to make a Donation of Surplus Equipment. Surplus Equipment that is not donated may be sold, recycled or discarded at the discretion of the City Administrator. 5. Donation. After the City Council has determined the Surplus Equipment is eligible for Donation, the City Administrator is responsible for coordinating the Donation of the Surplus Equipment in accordance with the terms of this Policy. 6. Advertisement. Surplus Equipment shall be posted as eligible for Donation on the City’s website. The City may also use other reasonable means to notify Eligible Organizations about the availability of Surplus Equipment. The City shall wait at least 15 days after advertising Surplus Equipment before approving any Donation. 7. Surplus Equipment Form. Eligible Organizations interested in Surplus Equipment shall fill out a Surplus Equipment Form and submit the form to the City Administrator. 8. Approval of Donation. The City Council must approve the Donation to an Eligible Organization by a majority vote of the City Council. 9. Prioritization of Donations. If more than one Eligible Organizations requests a Donation for the same Surplus Equipment, the City shall consider factors it deems relevant including how the Surplus Equipment will be used, the benefit to the Eligible Organization, the impact on the City, how the Donation will accomplish goals of the City Council, and any previous Donation to the Eligible Organization. 10. Conflict of Interest. All City employees and officials are prohibited from taking possession of any Surplus Equipment on behalf of an Eligible Organization. 11. As Is. A Donation of Surplus Equipment is made “as is” with no warranty, guarantee or representation of any kind, express or implied, as to the condition, utility, or usability of the Surplus Equipment offered. The Surplus Equipment may be defective and cannot be relied upon for safety purposes. 3 Donation of Surplus Equipment Policy 12. Title. The Department Director shall cause any title or other ownership documents to be transferred to the Eligible Organization at the time of transfer. Any fees required to transfer the Surplus Equipment are the responsibility of the Eligible Organization. 13. Transportation. In the Surplus Equipment Form, the Eligible Organization must provide a detailed plan for transporting the Surplus Equipment from the City to the Eligible Organization. The Eligible Organization must pay all expenses associated with the transportation of the Surplus Equipment. 14. Documentation. The City Administrator shall document the Donation of all Surplus Equipment and shall keep such records in accordance with the City’s Records Retention Schedule. 15. Delegation. The City Administrator may delegate specific responsibilities for implementing this Policy. 16. Review of Policy. The City Administrator is responsible for maintaining and reviewing this Policy. Any changes to this Policy must be approved by the City Council. 4 Donation of Surplus Equipment Policy Exhibit I 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us Surplus Equipment Form This form is to be completed by a Non-Profit Organization requesting a donation of Surplus Equipment and submitted to the City Administrator prior to the advertised deadline. Organization Name: ________________________________________________________________________ Organization Address: ________________________________________ ________________________________________ ________________________________________ Organization Website: ______________________________________________________________________ (Attach proof of status as a nonprofit corporation under Section 501(c)(3) of the Internal Revenue Code.) Organization Purpose: __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Point of Contact Name: ____________________________________________________ Address: __________________________________________________ __________________________________________________ __________________________________________________ Email: ____________________________________________________ Phone: ____________________________________________________ City Surplus Equipment of Interest: _________________________________________________________________________________________ How will the requested Surplus Equipment benefit your organization? _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ 5 Donation of Surplus Equipment Policy How do you plan to transport the surplus property from the City to your location? _________________________________________________________________________________________ _________________________________________________________________________________________ DISCLAIMER OF WARRANTIES. The City makes no agreement, warranty or representation, either express or implied, as to the value, design, condition, merchantability or fitness for any particular purpose or use of the Surplus Equipment by the recipient or any other user. The recipient acknowledges the Surplus Equipment may be defective and that it cannot be relied upon for safety purposes. The recipient has a duty to inspect the Surplus Equipment before it is used for any purpose. The recipient acknowledges that the City is not a manufacturer of the Surplus Equipment or a dealer therein; that the Surplus Equipment is being provided “as-is” and “with all faults,” it being agreed and understood that all of the aforementioned risks are to be borne by the recipient or user of the Surplus Equipment. In no event shall the City be liable for any damages in connection with or arising out of the recipient’s or any other person’s or entity’s use of the Surplus Equipment. I acknowledge that the Donation of any Surplus Equipment to my organization is subject to the City’s Policy for Donation of Surplus Equipment to a Nonprofit Organization. I have authority to request a Donation from the City and to bind my organization to the terms of this form. Signature of Applicant ___________________________________________________________________ Date ___/___/_____ 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Dave Jensen, Deputy Chief SUBJECT: Identify and Approve Expired Fire Department Gear as Surplus Equipment DATE: For the City Council Meeting of July 18, 2022 DESIRED COUNCIL ACTION Identify and Approve 23 Sets of Expired Turnout Gear and 12 Expired Helmets as Surplus Equipment Eligible for Donation. BACKGROUND The Hugo Fire Department has 23 sets of turnout gear (coat and pant) and 12 helmets that no longer meet industry standards for fire departments in the United States and thus have no resale value. The National Fire Protection Agency (NFPA) requires that structural turnout gear be retired when the garment is beyond repair, or is no longer able to pass a NFPA advanced inspection, or is ten years past the date of manufacture. All 23 sets of turnout gear and the 12 helmets meets one of the above requirements for retirement. NFPA standards require the above‐mentioned gear to be retired and neither the Hugo Fire Department, nor any other City Department has any use for the expired gear. With the gear no longer meeting industry standards in the United States, it also has no resale value. The Fire Department would like to be able to donate their expired gear to a nonprofit that is able to send the turnout gear and helmets to impoverished countries around the world where it would be used by firefighters who cannot afford turnout gear and in countries that do not have NFPA standards. All expenses associated with the transport and shipping of surplus equipment is required to be covered by the nonprofit organization. In order for the Hugo Fire Department to put their expired gear out for donation, City Council needs to declare the gear surplus. If Council declares the gear as surplus equipment eligible for donation, the next step in the process would be to advertise the surplus equipment on the City’s website. Interested nonprofit organizations, who meet the requirements, would then be able to submit a Surplus Equipment Form stating their desire to receive the surplus equipment. Once the advertising period closes, staff would review the forms for eligibility and bring back a recommendation to the City Council to approve the donation of surplus equipment to the eligible nonprofit organization. RECOMMENDATION Staff recommends that the City Council identify and approve 23 sets of expired turnout gear and 12 expired helmets as surplus equipment eligible for donation. Memorandum To: Bryan Bear, City Administrator From: Rachel Juba, Community Development Director Date: July 14, 2022, for the City Council Meeting of July 18, 2022 Re: Purchase Agreement for the Property Located at 14716 Fondant Avenue North 1. BACKGROUND: The City has been purchasing property in the downtown area from willing sellers since 1999 for economic development purposes as a way to facilitate redevelopment in the downtown. Currently the City owns parcels in the downtown area, east of Highway 61 between 147th Street and 146th Street, totaling approximately 5 acres. Staff was notified by the property owner at 14701 Fondant Avenue North that they are planning on selling their property which contains a duplex with existing renters. This property, if purchased, would be added to contiguous land the City already owns. Staff reviewed the assessed value by Washington County ($340,300), comparable sales, and trends in percent value change over the last few years in the area. With that staff worked on an offer of $365,000 which was acceptable to the property owner. Staff relayed that the offer was contingent on City Council approval. Staff drafted the purchase agreement contingent on City Council approval. 2. EDA RECOMMENDATION: Staff informed the EDA that the property owner was interested in selling the property at its meeting on February 15, 2022. The EDA discussed the estimate market value and agreed that the property would be beneficial for the City to own due to its location to other City owned property. The EDA unanimously made a recommendation to continue negotiating with the property owner and purchase the property. 3. STAFF RECOMMENDATION: Staff recommends approval of the purchase agreement for the property located at 14716 Fondant Avenue North with a purchase price of $365,000. Attachments: 1. Location Map 2. Purchase Agreement G.6 14716 Fondant Ave N Parcels Map Powered by D ataLink July 14, 2022 Map P owered By DataLink 1 in = 94 ft ± CITY OF HUGO PARKS COMMISSION REPORT TO: City of Hugo Parks, Recreation and Open Space Commission FROM: Shayla Denaway, Parks Planner SUBJECT: Holiday Lighting DATE: July 14, 2022 for the City Council Meeting of July 18, 2022 1. INTRODUCTION: An estimate has been received for Council consideration to provide and install holiday lighting at City Hall, new building, and park. 2. ESTIMATE: An estimate was received from Russel Williams for commercial holiday lighting totaling $10,500. It includes materials, installation, and removal for the following areas: City Hall roof line (excluding the north side) Bridge railing, large pine and small pine facing HWY 61 22 tree trunks facing HWY 61 New building roof lines (all levels/sides) Holiday tree at the park 2 trees at the park or front of City Hall 3. CURRENT COST COMPARISON: Hugo Public Works has lit portions of the City Hall roofline, some trees, and the front bridge. Annual material costs range from $500 - $1,000. Residential lights are used and regularly need to be replaced. The estimated value of the staff time required is $2,500- $3,500. Lights are installed in late fall. Typically, that is a busy time of year for Public Works as they are closing out fall projects and preparing for winter snow removal. 4. RECOMMENDATION: Staff recommends that Council approve the proposal from Russel Williams in the amount of $10,500 for holiday lighting in 2022. Estimate 12 3 % 171(.I-HA9&49HB&/ 4&N').-#!23% 4#)( - % , MMM5XVVHO:LOOLDPV)' 7RVFKHGXOHZRUNFDOORXURIILFHDW % , $PRXQW Estimate is good for 120 days (VWLPDWH'RQH%\ 'HVFULSWLRQ6HUYLFH WD[QRWLQFOXGHGLQSULFH Lions Park in Hugo Shayla Denaway Hugo City Hall Hugo MN sdenaway@ci.hugo.mn.us 04/05/2022 04/05/2022 Ryan 3 sides of roofline (no north) Add 8 upper dormers (no north): +$995 $2,470.00Holiday Lights:Roofline Holiday Lights:Tree 2 newly planted maple (have not seen yet ) $475.00 Holiday Lights:Roofline West community rooflines ( multiply levels 360°)$3,782.50 Holiday Lights:Tree Hugo installed temporary pine tree Proximately. 14 feet. Mini lights and c9 bulb combo $495.00 Holiday Lights:Garland Inside of city hall building lit garland on bridge railing $492.00 Holiday Lights:Tree Small pine on southeast corner of the building either C9 bulbs or mini lights $308.00 Holiday Lights:Tree Small pine by East Bridge $176.00 Holiday Lights:Tree 22 Birch stocks on East side of building by Highway 61 branched up about 15 feet (5 strands per trunk, $110 per trunk) $2,310.00 CITY OF HUGO PARKS COMMISSION REPORT TO: Bryan Bear, City Administrator FROM: Shayla Denaway, Parks Planner SUBJECT: Construction Payment Request #11 Lions Park Pavilion Schreiber Mullaney Construction DATE: July 17, 2022 for the City Council meeting of July 18, 2022 1. BACKGROUND: Please find the enclosed application for payment for the City of Hugo Lions Park Pavilion in the amount of $28,789.85. The quantities completed to date have been reviewed and agreed upon by the architect, contractor and city staff. This is the seventh payment request and the amount indicated above reflects the work certified through June 25, 2022. A 5% retainage is applied and the total retainage being held for the project to date $154,571.86. 2. RECOMMENDATION: Staff recommends the City Council approve payment request #11 in the amount of $28,789.85 to Schreiber Mullaney Construction. 28,789.857-1-2022 17/14/2022 3:21 PMMichele LindauSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031July 2022Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31August 2022July 2022Jun 2627282930Jul 123456789Independence Day (United States)7:00pm Rescheduled CCmeeting (Hugo Council Chambers) 101112131415166:30pm BOZA7:00pm Planning Comm171819202122237:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm242526272829305:00pm Pre Budget Workshop (Hugo Council Chambers) 6:30pm BOZA7:00pm Planning Comm31Aug 123456SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 27/14/2022 3:21 PMSu Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31August 2022Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30September 2022August 2022Jul 31Aug 1234567:00pm City Council5:00pm National Night Out (Location TBD) 789101112136:30pm BOZA7:00pm Planning Comm141516171819207:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm212223242526276:30pm BOZA7:00pm Planning Comm28293031Sep 1235:00pm Midyear Budget (Hugo Council Chambers) SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY