HomeMy WebLinkAbout2022.08.31 CC Packet - Midyear Budget Review
1. Call to Order
2. Roll Call
3. Presentation of Budget
4. Public Works Staffing Restructure
5. Fire Department Staffing Needs
6. Direction to Staff
7. Adjournment
Agenda
HUGO CITY COUNCIL MEETING
MID-YEAR BUDGET REVIEW
WORKSHOP
WEDNESDAY, AUGUST 31, 2022
5:00 P. M.
CITY OF HUGO, MINNESOTA
Council Workshop
August 31, 2022
2023 BUDGET DOCUMENT
1st Draft
Page
General Fund Revenues 1 - 2
General Fund Expenditures 3 - 10
Tax Levy Recap & Tax Rate Calculations 11
TABLE OF CONTENTS
2023 Budget
CITY OF HUGO
2023 GENERAL FUND REVENUE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
1 Current Ad Valorem 5,499,443$ 6,152,252$ 7,267,233$ General tax levy reduced by fiscal disparities
2 Fiscal Disparities 581,048$ 656,226$ 666,821$ Certified by Washington County
3 Delinquent Taxes -$ -$ -$ Offset by reduction in current ad valorem
4 Property Taxes 6,080,491$ 6,808,478$ 7,934,054$
5 Mobile Home Tax 4,383$ 4,507$ 4,794$ 4-year average
6 Payments in Lieu of Taxes 3,604$ 3,804$ 3,729$ Mueller Manor 4-year average
7 Excess TIF Distribution -$ -$ -$ Downtown TIF District decertification
8 Non Levy Related Taxes 7,987$ 8,311$ 8,523$
9 Cable TV Franchise Fee 163,473$ 163,973$ 164,301$ 5% gross revenue fee (less city services)
10 Nextera Wireless Franchise Fee 1,212$ 500$ 460$ 5% gross revenue fee ($115/quarter)
11 Franchise Taxes 164,685$ 164,473$ 164,761$
12 Penalties & Interest 1,623$ 1,971$ 1,971$ Late tax & assessment payments
13 Penalties & Interest 1,623$ 1,971$ 1,971$
14 License Application Fees -$ -$ -$ Assumes no new licensees
15 On-Sale Liquor 11,500$ 11,500$ 11,500$ 5 @ $2,300
16 On-Sale 3.2 Beer 300$ 300$ 300$ 2 @ $150
17 On-Sale Wine 400$ 400$ 400$ 2 @ $200
18 On-Sale Club 200$ 200$ 200$ 1 @ $200
19 On-Sale Sunday 1,600$ 1,600$ 1,600$ 8 @ $200
20 Off-Sale Liquor 500$ 500$ 500$ 5 @ $100
21 Off-Sale 3.2 Beer 200$ 200$ 200$ 2 @ $100
22 Temporary Liquor 135$ 135$ 135$ 9 days @ $15
23 Alcoholic Beverages 14,835$ 14,835$ 14,835$
24 Utility Installers 750$ 750$ 750$ 10 @ $75
25 Mining Permits -$ 275$ -$ 1 @ $275 (2-year license)
26 Waste Haulers 1,155$ 1,155$ 1,155$ 7 @ $165
27 Hazardous Waste Collection Fees 300$ 600$ -$ 2 @ $300 Wash Co Holding Own Events
28 Auto Dismantling -$ 200$ -$ 1 @ $200 (2-year license)
29 Peddlers Permits -$ 475$ 475$ 19 @ $25
30 Tobacco Licenses 600$ 600$ 600$ 6 @ $100
31 Gaming Licenses -$ -$ -$ These fees were dropped from fee schedule
32 Business Licenses 17,640$ 18,890$ 17,815$
33 Building Permits 65,800$ 65,800$ 65,800$ 50 housing units @ $1,316
34 Surcharge Retention 125$ 125$ 125$ 50 housing units @ $2.50
35 Plumbing Permits 3,700$ 3,700$ 3,700$ 50 housing units @ $74
36 Mechanical Permits 6,950$ 6,950$ 6,950$ 50 housing units @ $139
37 Electrical Permits 3,980$ 3,980$ 3,980$ 20% of total permit fee
38 Driveway Permits 1,375$ 1,375$ 1,375$ 25 housing units @ $55
39 Right of Way User Permit 60$ 60$ 60$ 2 @ $30
40 Utility Permits 1,500$ 1,500$ 1,500$ 50 housing units @ $30
41 SAC Charge Retention 1,243$ 1,243$ 1,243$ 50 housing units @ $24.85
42 Technology Fees 800$ 800$ 800$ 400 permits @ $2
43 Special Use Permits 1,000$ 1,000$ 1,000$ 4 @ $250
44 Special Event Permits 225$ 375$ 375$ 5 @ $75
45 Special Event Sign Permits 60$ 60$ 60$ 3 @ $20
46 Burning Permits 225$ 375$ 375$ 15 @ $25 (includes commercial)
47 Non Business Permits 87,043$ 87,343$ 87,343$
48 Market Value Credit - Agricultural -$ -$ -$ Reduces Current Ad Valorem Revenue
49 Fire Insurance Aid 78,129$ 82,792$ 82,791$ Pass-thru to Fire Relief Assn
50 Fire Insurance Aid - Supplemental 17,246$ 17,394$ 17,394$ Pass-thru to Fire Relief Assn
51 Supplemental Benefit Reimbursement -$ -$ -$ Pass-thru to Fire Relief Assn
52 Fire Training Reimbursement 3,768$ 5,000$ 5,000$ State fire training reimbursement
53 Presidential Nominating Primary Reimburse -$ -$ -$ Next nominating primary in 2024
54 State Aid for Street Maintenance 163,364$ 176,373$ 186,373$ Closer to pre-pandemic levels
55 Pera Rate Increase Aid -$ -$ -$ This aid program was not renewed
56 State Grants & Aids 262,507$ 281,559$ 291,558$
57 165th Street Study Grant -$ -$ -$ Funds were spent in 2019
58 Recycling Grant 31,488$ 31,840$ 31,878$ County grant agreement
59 County Grants & Aids 31,488$ 31,840$ 31,878$
60 Met Council Grants -$ -$ -$ Nothing planned for 2022
61 Other Grants & Aids -$ -$ -$
62 Recording Fees -$ -$ -$ Break-even account
63 Zoning & Subdivision Fees 5,000$ 5,000$ 5,000$ Rezonings, lot splits, etc.
64 Engineering Fees 54,033$ 54,033$ 34,131$ City road projects & charge out to developments
65 Plan Check Fees 25,525$ 25,525$ 25,525$ 25 units @ $737 plus 25 @ $284
66 Building Inspection Services:
67 - Lino Lakes -$ -$ -$ Shared services JPA
68 - Scandia 11,600$ 11,600$ 11,600$ Shared services JPA
69 - Plan Check Fees - Scandia -$ -$ -$ Shared services JPA
70 Public Works Mowing Charges 250$ 250$ -$ Tall grass and weed mowing
Page 1
CITY OF HUGO
2023 GENERAL FUND REVENUE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
71 CPR Training Fees -$ -$ -$ Training of senior housing employees
72 Publication Sales 100$ 100$ 50$ Most documents are on-line
73 Returned Check Fees 30$ 30$ 30$ 1 @ $30
74 Assessment Searches 300$ 150$ 90$ 3 @ $30
75 Recreation Program Fees -$ -$ -$ Facility use and program charges
76 Charges For Services 96,838$ 96,688$ 76,426$
77 Court Fines 35,470$ 38,955$ 40,419$ 6-year average
78 Tobacco/Liquor License Violations -$ -$ -$ Let's hope this is zero
79 Fines and Forfeits 35,470$ 38,955$ 40,419$
80 Investment Earnings:
81 - Interest Earnings -$ -$ -$ Fixed rate investments
82 - Change in Value of Investments -$ -$ -$ Depends on movement in interest rates
83 Oneka Room & Rice Lake Centre Rent -$ 6,500$ 6,500$ 65 bookings @ $100
84 Hanifl Park Shelter Rent -$ 2,000$ 2,000$ 20 bookings @ $100
85 Fire Department Room Rent -$ 100$ 100$ 1 booking @ $100
86 Park Shelter Permits 75$ 75$ 75$ 15 bookings @ $5
87 Contributions & Donations -$ -$ -$ Private Foundation Grant for Election Expenses
88 Sale of Scrap Metal -$ -$ -$ Not a steady source of revenue
89 Miscellaneous Revenues 75$ 8,675$ 8,675$
90 General Fund Revenues Prior to Transfers 6,785,847$ 7,547,183$ 8,663,423$
91 Transfers In -$ -$ -$
92 Other Financing Sources -$ -$ -$
93 General Fund Revenues (Total) 6,785,847$ 7,547,183$ 8,663,423$
Page 2
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
1 Mayor 8,125$ 8,125$ 8,125$ 65 meetings @ $125
2 Council Ward I 6,500$ 6,500$ 6,500$ 65 meetings @ $100
3 Council Ward II 6,500$ 6,500$ 6,500$ 65 meetings @ $100
4 Council Ward III 6,500$ 6,500$ 6,500$ 65 meetings @ $100
5 Council At Large 6,500$ 6,500$ 6,500$ 65 meetings @ $100
6 Part-time Wages 34,125$ 34,125$ 34,125$
7 Fica 2,116$ 2,116$ 2,116$ 6.20% of wages
8 Medicare 495$ 495$ 495$ 1.45% of wages
9 Worker's Compensation 98$ 93$ 108$ $18,200/100*.59
10 Travel & Training 3,500$ 3,500$ 3,500$ LMC elected officials training
11 Dues 35$ 35$ 35$ Minnesota Mayors Association
12 Mayor and City Council 40,369$ 40,364$ 40,379$
13 Publish legal notices 2,000$ 2,000$ 2,500$ Required by state statutes
14 Help wanted advertisements 2,000$ 2,000$ 2,000$ Seasonal positions & staff attrition
15 Publish ordinances 1,500$ 1,500$ 1,500$ Required by state statutes
16 Ordinances and Proceedings 5,500$ 5,500$ 6,000$
17 City Administrator 86,984$ 92,377$ 96,534$ 50% of maximum allowed by statute
18 Administrative Intern -$ 18,720$ 20,800$ 1,040 hours @ $20.00
19 Pera 6,524$ 6,929$ 7,240$ 7.5% of salary
20 Fica 4,418$ 5,718$ 5,847$ 6.20% of salary (up to $73,500)
21 Medicare 1,261$ 1,611$ 1,701$ 1.45% of salary
22 Deferred Compensation 6,959$ 7,390$ 7,723$ 4% of salary (matching basis)
23 Health Insurance 25,826$ 26,711$ 27,872$ HealthPartners High-Deductible Plan
24 Contribution to Employee HSAs 400$ 800$ -$ Offset Higher Deductible
25 Dental Insurance 1,409$ 1,409$ 1,409$ Delta Dental - 0% premium increase
26 Worker's Compensation 1,357$ 1,506$ 1,818$ $213,868/100*.85
27 Reimbursement for Use of Personal Vehicle 6,000$ 9,000$ 9,000$ $750 per month
28 Office Supplies 7,000$ 7,500$ 9,000$ Most supplies are charged here
29 - COVID 19 Supplies 1,000$ -$ -$ Sanitizer, masks, spray bottles…
30 - Netmotion Services 400$ 500$ 500$ Remote Connection
31 Duplicating Supplies 2,200$ 2,200$ 2,200$ Copy paper
32 Office Machine Repairs 500$ 500$ 500$ Office machine repairs
33 Computer Technical Support - Metro Inet 42,318$ 45,064$ 60,599$ 23 of 40 computers
34 - Network Switch Replacements 2,400$ 2,400$ 2,550$ City of Roseville
35 - Facility Wi-Fi 400$ 550$ 550$ City of Roseville
36 - Adobe Volume License -$ 1,050$ 1,200$ City of Roseville
37 Telephone System Support - City of Roseville 3,608$ 3,850$ 4,513$ 60% of annual cost
38 Telephone Service:
39 - Allstream Analog Services (fax lines) 1,320$ 1,380$ 1,500$ $125/month (Allstream)
40 - Emergency 911 Lines 840$ 900$ 1,020$ $85/month (Century Link)
41 - Cellular Phone Charges 1,650$ 1,740$ 1,860$ $155/month (T-Mobile) + equip upgrades
42 - Data Plan for Cradle Point at RLC -$ -$ 1,860$ Allows for keycard access at Rice Lake Center
43 Postage Permits 500$ 550$ 600$ First class bulk mailing permits
44 Postage Meter 6,000$ 6,000$ 6,000$ Replenish postage meter
45 Individual Mailings 150$ 150$ 150$ Includes overnight delivery charges
46 Web Hosting Fees (GovOffice) 1,190$ 1,800$ 2,000$ Annual charges
47 - Extended Storage Plan 350$ 400$ 450$ Annual charges
48 - Superforms Annual Service 490$ 525$ 550$ On-line fill in forms
49 Website Maintenance (CivicPlus) 2,200$ 2,200$ 5,000$ Update links
50 - Website Design -$ 5,000$ 20,000$ Update website
51 Business Internet - Comcast/VPN 6,600$ 7,200$ 7,800$ $650/month
52 Business Cable - Comcast 180$ 360$ 480$ $40/month
53 Travel & Training 5,000$ 5,000$ 5,000$ Local & national conferences
54 Room Scheduling Software Annual Support -$ -$ 3,000$ Civic Rec Annual Support (1/2)
55 Copy Machine Lease - DeLage 3,924$ 4,200$ -$ $350/month - combined with Loffler
56 Copy Machine Service - Loffler 3,046$ 3,180$ 7,800$ $650/month
57 Overages Charges (includes color copies) 500$ 500$ 500$ Copies in excess of allowed amount
58 Bus Rental - City Tour 700$ 750$ 1,000$ Council/Commissions city tour
59 Postage Meter Rental 900$ 900$ 1,020$ $85/month
60 Dues and Subscriptions 2,300$ 2,500$ 2,850$ Professional memberships
61 Room Scheduling Software:
62 - Civic Rec Rental Software -$ -$ 5,000$ Room rental scheduling software (1/2)
63 - GIS Integration -$ -$ 2,000$ GIS Integration into Civic Rec Software (1/2)
64 Office Furniture & Equipment 2,000$ 2,000$ 2,000$ Non-electronic equipment
65 City Administrator 240,804$ 283,020$ 340,996$
66 Part-time Wages - Meetings 1,612$ 1,685$ 1,761$ 100 hours @ $17.61
67 Fica 100$ 105$ 109$ 6.20% of wages
68 Medicare 23$ 25$ 26$ 1.45% of wages
69 Worker's Compensation 5$ 5$ 8$ $1,761/100*.43
70 Scala System Parts & Repairs 2,000$ 2,000$ 2,000$ Electronic equipment repairs
71 Scala System Tech Service 1,000$ 1,000$ 1,000$ Annual constant
72 Web Streaming 6,000$ 8,400$ 9,000$ Hosted web streaming services (Granicus)
73 - Cablecast -$ -$ 1,000$ Tightrope Renewal
74 Travel & Training -$ -$ -$ Use of TV access equipment
75 Equipment Upgrades 5,000$ 5,000$ 5,000$ Upgrades for in-person & virtual meetings
76 Audio/Video 15,740$ 18,220$ 19,904$
77 Election Judges:No Elections in 2023
Page 3
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
78 - 155 hrs x $13.50 (head judges) -$ 2,093$ -$ Head Judges = $13.50/hour
79 - 155 hrs x $13.00 (asst head judges) -$ 2,015$ -$ Asst Head Judges = $13.00/hour
80 - 600 hrs x $12.50 (judges) -$ 7,500$ -$ Judges = $12.50/hour
81 Presidential Nominating Primary Wages -$ -$ -$ Reimbursed by State of Minnesota
82 Worker's Compensation 31$ 107$ 124$ $11,608/100*1.06
83 Election Supplies -$ 2,000$ -$ Precinct boxes with supplies
84 Travel & Training -$ 2,000$ -$ Election judge training
85 Publish Notices & Sample Ballots -$ 1,500$ -$ Publish sample ballots & notices
86 Automark & Tabulator Maintenance Fees 3,860$ 6,500$ 7,000$ 8 machines (ADA compliant)
87 Voting Booths 2,000$ -$ -$ 8 new voting booths @ $250
88 Elections 5,891$ 23,715$ 7,124$
89 City Clerk 96,288$ 100,621$ 105,149$ Pay Grade 8 Maximum
90 Deputy Clerk -$ -$ 56,689$ Pay Grade 5 Minimum
91 Pera 7,222$ 7,547$ 12,138$ 7.5% of salary
92 Fica 5,970$ 6,239$ 10,034$ 6.20% of salary & wages
93 Medicare 1,396$ 1,459$ 2,347$ 1.45% of salary & wages
94 Health Insurance - Clerk 12,156$ 12,717$ 12,910$ HealthPartners High-Deductible Plan
95 Health Insurance - Deputy -$ -$ 21,425$ HealthPartners High-Deductible Plan
96 Contribution to Employee HSAs 200$ 400$ -$ Offset Higher Deductible
97 Dental Insurance - Clerk 535$ 535$ 535$ Delta Dental - 0% premium increase
98 Dental Insurance - Deputy -$ -$ 1,410$ Delta Dental - 0% premium increase
99 Worker's Compensation 751$ 745$ 1,376$ $161,838/100*.85
100 Office Supplies 250$ 250$ 2,500$ Minute books and recording supplies
101 - Electronic Equipment - COVID 19 1,300$ -$ -$ Home office setup due to COVID-19
102 - Netmotion Services 500$ 500$ 1,000$ Remote Connection
103 Laserfiche:
104 - OPG-3 12,715$ 5,000$ 12,715$ Support, Training & Scanning (increase for large format plans)
105 - City of Roseville - Laserfiche License 1,000$ 5,526$ 6,715$ Laserfiche license
106 Recodification:Incorporate ordinance changes
107 - Annual Admin Support Fee 300$ 325$ 350$ Municipal Code Corporation
108 - Annual Code on Internet Fee 550$ 600$ 650$ Municipal Code Corporation
109 - Supplemental Pages 1,000$ 1,400$ 1,800$ Municipal Code Corporation
110 Zoom Video Conferencing Fees 1,000$ 1,000$ 1,250$ Virtual meeting fees
111 Travel & Training 1,500$ 1,500$ 3,000$ Clerks conferences & software training
112 Dues 250$ 250$ 500$ Professional memberships
113 Office Furniture & Equipment 2,000$ 2,000$ 2,000$ Non-electronic equipment
114 City Clerk 146,883$ 148,614$ 256,492$
115 Finance Director 121,866$ 114,923$ 125,501$ Pay Grade 11 Step 2
116 Accounting Clerk 88,141$ 61,906$ 67,601$ Pay Grade 5 Step 4
117 Accounting Clerk/P.W. Admin Asst 26,330$ 24,110$ 26,329$ Pay Grade 4 Step 1 (50%)
118 Pera 17,725$ 15,071$ 16,457$ 7.5% of salary
119 Fica 14,653$ 12,459$ 13,605$ 6.20% of salary
120 Medicare 3,427$ 2,914$ 3,182$ 1.45% of salary
121 Health Insurance - Director 13,995$ 13,505$ 13,778$ HealthPartners High-Deductible Plan
122 Health Insurance - Clerk 13,125$ 6,139$ 6,140$ HealthPartners High-Deductible Plan
123 Health Insurance - Assistant 3,028$ 15,577$ -$ HealthPartners High-Deductible Plan (50%)
124 In Lieu of Health Insurance -$ -$ 3,000$ Coverage thru spouse ($500/month cap) (50%)
125 Contribution to Employee HSAs 700$ 1,200$ -$ Offset Higher Deductible
126 Dental Insurance 1,835$ 2,273$ 2,085$ Delta Dental - 0% premium increase
127 Worker's Compensation 1,843$ 1,487$ 1,866$ $219,431/100*.85
128 Office Supplies 2,650$ 2,650$ 4,000$ Payroll & accounts payable forms
129 - Citrix License (County Manatron Access) 190$ 190$ 200$ Access county tax database program
130 - Electronic Equipment - COVID 19 2,500$ -$ -$ Home office setup due to COVID-19
131 - Netmotion Services/Remote 400$ 850$ 925$ Remote Connection
132 CAFR Review Fees 470$ 500$ 525$ Certificate of achievement program
133 End of Year Tax Statistics 80$ 180$ 275$ From Washington County
134 Auditing Services 7,700$ 8,470$ 9,317$ Annual audit fees
135 - Single Audit Fees - COVID 19 grant funds 6,000$ 6,000$ 6,500$ Federal grant in excess of $750k
136 Accounting Services 3,350$ 38,450$ 40,372$ Implement GASB pronouncements & accounting assistance
137 Flex Plan Administration 500$ 500$ 685$ TASC - retain tax deductible status
138 Health Savings Account Administration 882$ 966$ 1,020$ Health Equity
139 COBRA Administration 500$ 550$ 840$ AT Group - COBRA administration
140 Continuing Disclosure Services 2,700$ 4,050$ 8,250$ Baker Tilly
141 Cellular Phone Charges 700$ 840$ 960$ Cellular Phone Charges
142 Travel & Training 5,000$ 5,000$ 5,000$ On-Line accounting & finance courses
143 Publish Financial & Budget Statements 1,300$ 1,575$ 1,950$ Publish budget & financial statements
144 Notary Public Fee -$ -$ 175$ Every two years
145 Maintenance Contracts 3,018$ 3,625$ 4,500$ FundBalance software support & upgrades
146 Dues 350$ 400$ 400$ Professional memberships
147 TIF District Maintenance Fee (County) 300$ -$ -$ Decertify TIF Districts
148 Office Furniture & Equipment 3,000$ 3,000$ 3,000$ Non-electronic equipment
149 Finance Director 348,258$ 349,360$ 368,438$
150 Assessing Services (Washington County) 86,670$ 94,000$ 112,523$ Assessing Services
151 Mobile Home Assessment Fees 1,315$ 1,355$ 1,438$ Mobile Home Assessment Fees
152 Assessor 87,985$ 95,355$ 113,961$
153 Civil Legal Fees 33,750$ 41,625$ 43,875$ 225 hours @ $195
154 Criminal Legal Fees 61,425$ 61,425$ 61,425$ Flat fee
Page 4
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
155 Criminal Legal Related Disbursements 4,620$ 4,620$ 4,620$ Related disbursements
156 Legal 99,795$ 107,670$ 109,920$
157 Community Development Director - RJ 116,576$ 131,147$ 143,218$ Pay Grade 11 Step 5
158 Associate Planner 73,914$ 77,240$ 66,645$ Pay Grade 6 Step 1
159 Pera 14,287$ 15,630$ 15,740$ 7.5% of salary
160 Fica 11,810$ 12,920$ 13,012$ 6.20% of salary
161 Medicare 2,762$ 3,022$ 3,043$ 1.45% of salary
162 Health Insurance - RJ 21,122$ 21,401$ 21,425$ HealthPartners High-Deductible Plan
163 Health Insurance - Planner 21,122$ 21,401$ -$ HealthPartners High-Deductible Plan
164 In Lieu of Health Insurance - Planner -$ -$ 6,000$ Coverage thru spouse ($500/month cap)
165 Contribution to Employee HSAs 400$ 800$ -$ Offset Higher Deductible
166 Dental Insurance - RJ 1,033$ 1,033$ 1,033$ Delta Dental - 0% premium increase
167 Dental Insurance - Planner 1,033$ 1,033$ 535$ Delta Dental - 0% premium increase
168 Worker's Compensation 1,486$ 1,543$ 1,784$ $209,863/100*.85
169 Office Supplies 1,000$ 1,000$ 1,000$ Planning publications & supplies
170 - Electronic Equipment - COVID 19 1,200$ -$ Home office setup due to COVID-19
171 - Netmotion Services 500$ 500$ 1,000$ Remote Connection
172 - Software Licenses 550$ 550$ 850$ Project management software - SmartSheet & DropBox
173 City-Link Mapping:
174 GIS Charges 6,000$ 6,000$ 6,000$ WSB web based GIS
175 DataLink Laserfiche Hosting Services 4,000$ 4,000$ 4,000$ WSB web based GIS
176 Consulting Assistance -$ -$ 5,000$ Baker Tilly
177 Zoning Admin Contract:
178 City Business 5,000$ 5,000$ 5,000$ Assistance with large developments
179 Postage 1,500$ 1,500$ 1,500$ Mailings to adjacent property owners
180 Travel & Training 1,000$ 1,000$ 2,000$ Annual constant
181 Dues & Subscriptions 800$ 1,000$ 2,000$ American Planning Association
182 Application Tracking Software -$ -$ 20,000$ Accept & Track Applications Electronically
183 Office Furniture & Equipment 2,000$ 2,000$ 2,000$ Non-electronic equipment
184 Planning and Zoning 289,095$ 309,720$ 322,784$
185 Breakroom, Oneka Room & RLC Supplies 4,400$ 4,400$ 6,930$ Includes facility rental supplies + Rice Lake Center
186 Cleaning & Operating Supplies 3,900$ 3,900$ 6,143$ Cleaning & first-aid supplies + Rice Lake Center
187 Restroom & Building Supplies 1,000$ 1,500$ 3,300$ Restroom & building supplies + Rice Lake Center
188 Repairs and Maintenance 5,000$ 5,600$ 9,360$ Building repairs, maintenance & security system supplies
189 - HVAC Maintenance & Repairs 4,500$ 4,500$ 6,500$ Contracted mechanical services
190 - Pest Control 1,080$ 1,200$ 1,500$ $125/month
191 - Security System Annual Support 750$ 1,500$ 1,800$ Card & Fob Software upgrades
192 - Holiday Lighting -$ -$ 6,050$ Holiday Lighting Installation
193 Raingarden Supplies & Repairs 6,000$ 6,000$ 6,000$ Pump repairs, plantings & mulch
194 Small Tools and Equipment 750$ 750$ 1,125$ Annual constant
195 Liability Insurance 20,490$ 22,475$ 26,130$ Assumes no year-end dividends + Rice Lake Center
196 Property Insurance 19,847$ 21,800$ 24,795$ Assumes no year-end dividends + Rice Lake Center
197 Electric Utilities - City Hall 10,868$ 12,250$ 14,794$ Rate Filing: 15% increase
198 Electric Utilities - Garage 184$ -$ -$ Garage gone
199 Gas Utilities - City Hall 4,058$ 5,007$ 11,622$ Rate Filing: 49% increase
200 Refuse Disposal & Recycling Service 1,080$ 1,200$ 1,620$ $135/month
201 - Rice Lake Center -$ -$ 2,760$ $230/month
202 Building Cleaning Services (Contractual) 7,500$ 7,800$ 8,100$ $675/month
203 - CH Window & Exterior Washing 400$ 600$ 1,200$ Additional services above cleaning contract
204 - Rice Lake Center Cleaning Services -$ -$ 3,900$ $325/month
205 Weed Control 690$ 710$ 750$ Annual service bids
206 Alarm System Maintenance Agreement 1,510$ 2,000$ 2,500$ Annual testing and monitoring
207 - Alarm System Monitoring -$ -$ 450$ Nardini Alarm System IP Monitoring
208 Improvements: 10,000$ 10,000$ 10,000$ Annual constant
209 General Gov't Buildings 104,007$ 113,192$ 157,329$
210 Senior Engineering Technician 96,288$ 100,621$ 105,149$ Pay Grade 8 Maximum
211 Overtime 14,443$ 15,094$ 15,773$ 208 hours (10%) @ overtime rate
212 Seasonal Part-Time Wages 15,600$ 18,720$ 20,280$ 26 hours/week x $30.00 x 26 weeks
213 In Lieu of Health Insurance 5,940$ 6,000$ 6,000$ Coverage thru spouse ($500/month cap)
214 Pera 8,305$ 8,679$ 9,069$ 7.5% of salary & overtime
215 Fica 7,833$ 8,335$ 8,755$ 6.20% of salary & overtime
216 Medicare 1,832$ 1,950$ 2,047$ 1.45% of salary & overtime
217 Worker's Compensation 846$ 1,237$ 1,497$ $141,202/100*1.06
218 Office Supplies 550$ 550$ 550$ Office at PW facility
219 - Electronic Equipment - COVID 19 1,100$ -$ -$ Home office setup due to COVID-19
220 - Netmotion Services 500$ 500$ 500$ Remote Connection
221 Motor Fuels 2,500$ 2,750$ 4,945$ Cyclical commodity
222 Repairs and Maintenance 1,500$ 1,500$ 1,500$ Vehicle maintenance
223 Small Tools & Equipment 2,000$ 2,000$ 3,000$ Misc equipment
224 Contract Engineering Fees 50,000$ 50,000$ 50,000$ Best guesstimate
225 - Highway 61 Turnback Visioning -$ 50,000$ 50,000$ Vision plan for access points
226 Personnel Testing 100$ 100$ 180$ Random employee testing
227 Cellular Phone Charges 840$ 900$ 1,140$ $95/month (T-Mobile) + accessories
228 Travel & Training 650$ 1,000$ 1,000$ Professional certifications
229 Automobile Insurance 600$ 642$ 706$ Segregated from PW fleet
230 Arcview Software Maintenance 515$ 525$ 550$ Autocad & engineering software
231 Tax Exempt License Renewals 45$ 50$ -$ Every two years
Page 5
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
232 Office Furniture & Equipment 1,000$ 1,000$ 1,000$ Non-electronic equipment
233 City Engineer 212,987$ 272,153$ 283,641$
234 Total General Government Expenses 1,597,314$ 1,766,883$ 2,026,968$
235 Law Enforcement Contract 1,260,034$ 1,240,325$ 1,376,302$ 6.0 Deputies, 1 Detective & 1 Sergeant
236 License Background Checks 200$ 200$ 200$ Liquor and Peddlers Licenses
237 Good Neighbor Days Patrol 9,650$ 10,175$ 11,295$ For Good Neighbor Days
238 Law Enforcement 1,269,884$ 1,250,700$ 1,387,797$
239 Fire Chief Salary 18,660$ 25,000$ 26,125$ 4.5% increase
240 1st Asst Chief Salary 8,160$ 11,530$ 12,049$ 4.5% increase
241 2nd Asst Chief Salary 8,160$ 11,530$ 12,049$ 4.5% increase
242 Fire Marshal Salary 3,516$ 6,540$ 6,835$ 4.5% increase
243 Training Captain Salary 2,904$ 3,035$ 3,172$ 4.5% increase
244 Safety Captain Salary 2,904$ 3,035$ 3,172$ 4.5% increase
245 Administrative Captain Salary 2,904$ 3,035$ 3,172$ 4.5% increase
246 Chief Engineer Salary 2,904$ 3,035$ 3,172$ 4.5% increase
247 Training Lieutenant Salary 2,352$ 2,460$ 2,571$ 4.5% increase
248 Safety Lieutenant Salary 2,352$ 2,460$ 2,571$ 4.5% increase
249 Administrative Lieutenant Salary 2,352$ 2,460$ 2,571$ 4.5% increase
250 Fire Call Wages 58,160$ 63,820$ 86,500$ Includes increased retention step increases
251 Administrative Wages 2,055$ 2,055$ 2,323$ Admin tasks performed by non-officers
252 Basic Life Support Ambulance Pay 39,670$ 43,550$ 55,705$ Switched to Fairview in 2020
253 Drill Pay 56,865$ 75,500$ 95,070$ Includes increased retention step increases
254 Conference Attendance Pay 7,250$ 7,500$ 7,800$ $156/day (prorated by a quarter of a day)
255 Burning Permit Pay 225$ 375$ 375$ Offset by permit revenue (15 X $25)
256 Maintenance Wages 985$ 1,000$ 1,130$ Pay for special services
257 Special Event Pay 3,625$ 12,000$ 14,250$ Per special event policy
258 College Training Pay -$ -$ 9,500$ Pay for college classes attended by firefighters
259 Training Bonus Reimbursement 4,000$ 6,000$ 12,000$ Contingent on passing fire classes (3 x $4000)
260 Fica 14,260$ 17,727$ 22,451$ 6.20% of salaries and wages
261 Medicare 3,335$ 4,146$ 5,251$ 1.45% of salaries and wages
262 Worker's Compensation 39,102$ 41,867$ 49,078$ 16,071/100*305.38
263 Office Supplies 2,000$ 2,000$ 2,000$ Office supplies
264 Instructional & Promotional Supplies 3,500$ 3,500$ 4,500$ Fire Prevention & open houses
265 Operating Supplies 26,000$ 30,000$ 30,000$ Fire foam, tools, supplies, computers…
266 - 7 Pagers, Service Plans & Batteries 5,500$ 5,500$ 5,500$ 7 Pagers, Service Plans & Batteries
267 - COVID 19 Supplies 1,500$ -$ -$ COVID 19 Supplies
268 - CAD System -$ -$ 10,000$ CAD licenses & CAD equipment upgrades
269 Motor Fuels 8,500$ 9,750$ 16,480$ Cyclical commodity
270 Medical Supplies 3,000$ 3,000$ 3,000$ Supplies for local vehicles
271 Gear & Apparel 15,000$ 18,720$ 15,000$ Uniforms, boots
272 - Shirts, Sweaters, Jackets, Caps, Badges… 4,800$ 4,800$ 4,800$ HFD branded apparel
273 - Replacement Turnout Gear -$ -$ 20,800$ 4 sets of replacement turnout gear x $5,200
274 - New Hire Turnout Gear -$ -$ 15,600$ 3 sets of new turnout gear for new hires x $5,200
275 - New Hire Uniforms -$ -$ 1,500$ 3 sets of uniforms for new hires x $500
276 Repairs & Maintenance 28,500$ 30,000$ 31,500$ Truck & equipment maintenance
277 Building Repairs & Maintenance 15,000$ 18,500$ 19,500$ Building repairs, maintenance & security system supplies
278 - Security System Annual Support -$ 1,500$ 1,500$ Card & Fob Software upgrades
279 Firefighter Physicals & OSHA Testing 8,500$ 8,500$ 6,000$ OSHA fittings & pre-employ evaluation
280 - New Hire Physicals -$ -$ 3,000$ Psychological & medical evaluations 3 x $1000
281 Health and Wellness Program 800$ 1,000$ 1,000$ Gym memberships reimbursements
282 Grant Application Assistance 300$ 500$ 1,000$ Grant writing assistance
283 Building Cleaning Services (Contractual) 3,000$ 5,700$ 6,300$ $525/month
284 Computer Technical Support - Metro Inet 21,645$ 19,765$ 26,579$ 10 of 40 computers
285 Telephone System Support - City of Roseville 1,330$ 1,225$ 1,429$ 19% of annual cost
286 Fire Station Phone 900$ 900$ 1,080$ Fire station main phone lines
287 Cellular Phone Charges 12,000$ 12,000$ 13,200$ Verizon Wireless = $1,100/month
288 800 Mhz Radio Fees 18,000$ 18,000$ 18,000$ Washington County
289 Code Red Mass Emergency System Fees 1,135$ 1,135$ 1,250$ Washington County
290 Business Internet - Comcast 1,980$ 2,100$ 2,340$ $195/month (Comcast)
291 Travel & Training 16,000$ 16,000$ 16,000$ Professional development
292 College Training/Tuition Reimbursement 14,455$ 15,000$ 8,000$ Continuing Education Courses
293 - New Hires -$ -$ 8,000$ Basic firefighting classes
294 Property Insurance 3,518$ 3,850$ 6,360$ Assumes no year-end dividends
295 Automobile Insurance 4,920$ 5,265$ 5,792$ Assumes no year-end dividends
296 Electric Utilities 6,834$ 8,960$ 11,040$ Rate Filing: 15% increase
297 Vehicle Heating Cost Reimbursements 1,161$ 1,303$ 1,498$ Rate Filing: 15% increase
298 Gas Utilities 4,416$ 6,598$ 15,985$ Rate Filing: 49% increase
299 Refuse Disposal 2,350$ 2,400$ 3,300$ Monthly service + large items
300 Weed Control 1,000$ 1,050$ 1,100$ Annual service bids
301 Copier Overage Charges 325$ 350$ 350$ Copies over the base rate + color copies
302 Copy Machine Lease 1,985$ 2,220$ 2,520$ $210/month
303 Dues 800$ 800$ 850$ Annual constant
304 Office Furniture & Equipment 4,000$ 4,000$ 4,000$ Non-electronic equipment
305 Fire Department 531,354$ 615,551$ 786,545$
306 Retiring Building Official -$ -$ -$ Retiring 11/30/20
307 - Unused PTO (520 hour cap) 19,773$ -$ -$ Unused PTO (Capped at 520 hours)
308 Building Official 87,192$ 96,251$ 105,149$ Pay Grade 8 Maximum
Page 6
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
309 Building Inspector 81,875$ 89,442$ 93,467$ Pay Grade 7 Maximum
310 Building Inspector -$ 89,442$ 93,467$ Pay Grade 7 Maximum
311 Office Assistant 60,113$ 62,818$ 65,645$ Pay Grade 4 Maximum
312 Part-Time Plan Reviewer 12,480$ 20,800$ -$ 16 hours/week x $50.00 x 26 weeks
313 Pera 17,189$ 25,347$ 26,830$ 7.5% of salary
314 Fica 16,209$ 22,243$ 22,179$ 6.20% of salary
315 Medicare 3,791$ 5,202$ 5,187$ 1.45% of salary
316 Health Insurance - Official 26,246$ 27,830$ 28,537$ HealthPartners High-Deductible Plan
317 Health Insurance - Inspector 30,585$ 31,493$ 32,237$ HealthPartners High-Deductible Plan
318 In Lieu of Health Insurance - Inspector -$ 6,000$ 6,000$ Coverage thru spouse ($500/month cap)
319 Health Insurance - Assistant 18,368$ 18,741$ 19,600$ HealthPartners High-Deductible Plan
320 Contribution to Employee HSAs 1,200$ 2,400$ -$ Offset Higher Deductible
321 Dental Insurance 3,353$ 3,888$ 3,888$ Delta Dental - 0% premium increase
322 Worker's Compensation 1,699$ 3,151$ 3,655$ $292,083/100*1.06 & $65,645/100*.85
323 Office Supplies 4,000$ 4,000$ 4,250$ Inspection forms, files, computers…
324 - Netmotion Services -$ 2,000$ 2,000$ Remote Connection
325 Motor Fuels 3,680$ 3,680$ 6,072$ Cyclical commodity
326 Repairs and Maintenance 2,300$ 2,300$ 2,300$ Vehicle maintenance
327 Small Tools & Equipment 775$ 1,500$ 2,500$ Misc inspection tools
328 Uniform Services 4,460$ 3,960$ 3,960$ Safety supplies & inspection apparel
329 Cellular Phone & Data Charges 3,000$ 3,900$ 4,800$ $400/month (Verizon) + accessories
330 Travel & Training 1,800$ 2,500$ 2,750$ Required for license certifications
331 - Mileage (part-time plan reviewer) 2,970$ 3,670$ -$ Mileage
332 Automobile Insurance 565$ 865$ 950$ Segregated from PW fleet
333 Notary Public Fee -$ 150$ -$ Every two years
334 Permit Works Annual Support 1,600$ 1,700$ 1,800$ Building permits tracking module
335 Code Enforcement Annual Support 1,600$ 1,700$ 1,800$ Complaint & violation tracking module
336 Scheduler Annual Support 650$ 800$ 900$ Inspections schedule module
337 Copier Maintenance 480$ 600$ 720$ $60/month
338 Scanner Lease -$ -$ 18,000$ Large Format Scanner Lease
339 Tax Exempt License Renewals -$ 100$ -$ Every two years
340 Dues 300$ 300$ 300$ Professional memberships
341 Permit/Planning/Code Enforcement Software:
342 - Remote Inspector Module 1,800$ 3,300$ 3,500$ Allows for remote inspection input
343 - Scheduler Module 1,695$ 1,900$ 2,100$ Updates inspections schedule remotely
344 - Permit Works Online Permitting 2,000$ 2,000$ 2,100$ Online permitting software
345 Office Furniture & Equipment 2,000$ 2,000$ 2,000$ Non-electronic equipment
346 Building Inspections 415,748$ 547,973$ 568,643$
347 Animal Control Contract 6,500$ 9,500$ 10,500$ Net of pound fees
348 Animal Control 6,500$ 9,500$ 10,500$
349 Total Public Safety Expenses 2,223,486$ 2,423,724$ 2,753,484$
350 Public Works Director (1/3) 40,622$ 43,716$ 47,740$ Pay Grade 11 Step 5 (1/3)
351 Public Works Superintendent (1/3) -$ 28,520$ 29,803$ Pay Grade 7 Step 5 (1/3)
352 Overtime (1/3) -$ 4,278$ 4,472$ 208 hours (10%) @ overtime rate (1/3)
353 Lead Worker 67,627$ 70,670$ 73,851$ Pay Grade 6 Maximum
354 Lead Worker Differential 8,452$ 8,833$ 9,229$ Pay Grade 6 Maximum
355 Overtime 11,412$ 11,925$ 12,462$ 208 hours (10%) @ overtime rate
356 Public Works Worker 67,627$ 70,670$ 73,851$ Pay Grade 5 Maximum
357 Overtime 10,144$ 10,602$ 11,080$ 208 hours (10%) @ overtime rate
358 Public Works Worker 67,627$ 70,670$ 73,851$ Pay Grade 5 Maximum
359 Overtime 10,144$ 10,602$ 11,080$ 208 hours (10%) @ overtime rate
360 Public Works Worker 67,627$ 70,670$ 73,851$ Pay Grade 5 Maximum
361 Overtime 10,144$ 10,602$ 11,080$ 208 hours (10%) @ overtime rate
362 Public Works Worker 67,627$ 70,670$ 73,851$ Pay Grade 5 Maximum
363 Overtime 10,144$ 10,602$ 11,080$ 208 hours (10%) @ overtime rate
364 Public Works Worker 56,688$ 61,906$ 67,601$ Pay Grade 5 Step 4
365 Overtime 8,503$ 9,286$ 10,140$ 208 hours (10%) @ overtime rate
366 Public Works Worker -$ -$ 73,851$ Pay Grade 5 Maximum
367 Overtime -$ -$ 11,080$ 208 hours (10%) @ overtime rate
368 Mechanic 67,627$ 70,670$ 73,851$ Pay Grade 5 Maximum
369 Mechanic Personal Tools Differential 3,380$ 3,510$ 3,640$ $140 pay period
370 Overtime 10,144$ 10,602$ 11,080$ 208 hours (10%) @ overtime rate
371 Pera 43,915$ 48,676$ 57,639$ 7.5% of salary & overtime
372 Fica 36,303$ 40,239$ 47,648$ 6.20% of salary & overtime
373 Medicare 8,490$ 9,411$ 11,144$ 1.45% of salary & overtime
374 Health Insurance - Director (1/3) 9,722$ 10,000$ 10,369$ HealthPartners High-Deductible Plan
375 Health Insurance - Superintendent (1/3) -$ 10,000$ -$ HealthPartners High-Deductible Plan
376 Health Insurance - Lead Worker 12,156$ 12,717$ 12,910$ HealthPartners High-Deductible Plan
377 Health Insurance 20,698$ 21,002$ 20,949$ HealthPartners High-Deductible Plan
378 Health Insurance 26,230$ 27,106$ 27,776$ HealthPartners High-Deductible Plan
379 Health Insurance 30,109$ 31,154$ 31,741$ HealthPartners High-Deductible Plan
380 Health Insurance 26,985$ 27,585$ 13,460$ HealthPartners High-Deductible Plan
381 Health Insurance 5,567$ 5,665$ 5,748$ HealthPartners High-Deductible Plan
382 In Lieu of Health Insurance 5,940$ 6,000$ 6,000$ Coverage thru spouse ($500/month cap)
383 In Lieu of Health Insurance -$ -$ 6,000$ Coverage thru spouse ($500/month cap)
384 Contribution to Employee HSAs 2,134$ 4,267$ -$ Offset Higher Deductible
385 Dental Insurance 8,210$ 8,680$ 8,369$ Delta Dental - 0% premium increase
Page 7
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
386 Worker's Compensation 58,320$ 60,812$ 82,847$ $768,524/100*10.78
387 Office Supplies 2,500$ 2,500$ 3,500$ File folders, meeting supplies, computers…
388 - Electronic Equipment - COVID 19 2,300$ -$ -$ Home office setup due to COVID-19
389 - Netmotion Services 250$ 834$ 834$ Remote Connection
390 Breakroom & Rice Park Centre Supplies 850$ 850$ 900$ Includes facility rentals (RLC moved to Gen Govt Bldgs)
391 Cleaning & First-Aid Supplies 2,100$ 2,250$ 2,750$ Unifirst Corporation
392 Motor Fuels 79,347$ 82,500$ 124,072$ Cyclical commodity
393 Repairs and Maintenance 90,000$ 95,000$ 100,000$ Equipment parts & repairs
394 - Emergency Siren Inspections 7,000$ 7,000$ 7,250$ Emergency siren inspections
395 - V-Plow for Truck 7,500$ 7,500$ -$ Moved to Equipment CIP
396 - Repairs to 930 Wheel Loader Unit 326-11 -$ -$ 20,000$ Wheel Loader Body Repairs
397 - Street Light Repairs 44,000$ 44,000$ 44,000$ Net of insurance reimbursements
398 Street Banners -$ 10,000$ 12,000$ Banners for CSAH 8
399 Building Repairs & Maintenance 5,000$ 5,000$ 7,000$ Garage door maint, security system supplies, plumbing repairs…
400 - Septic System Pumping 4,500$ 4,500$ 7,500$ Septic System Pumping (larger system)
401 - HVAC Maintenance & Repairs 3,000$ 3,500$ 6,000$ Repairs to mechanical units (larger system)
402 - Security System Annual Support -$ 500$ 1,375$ Card & Fob Software upgrades (1/3)
403 - Pest Control -$ -$ 1,500$ $125/month (1/3)
404 Street Materials 75,000$ 100,000$ 125,000$ Patching asphalt & other materials
405 - Concrete Work 60,000$ 75,000$ 85,000$ Sidewalks, curbs…
406 - Gravel Contract 80,000$ 80,000$ 80,000$ Annual gravel bids
407 - Dust Control for Gravel Roads 114,505$ 120,000$ 120,000$ Dust control gravel roads
408 Sealcoating - Pedestrian Trails 20,550$ 25,000$ 30,000$ Previously accounted for in Fund 404
409 Crack Filling 20,000$ 20,000$ 20,000$ Previously accounted for in Fund 404
410 Traffic Striping 20,000$ 20,000$ 20,000$ Previously accounted for in Fund 404
411 Sand & Salt 90,000$ 90,000$ 90,000$ Sand & salt
412 Street Signs 8,000$ 8,000$ 10,000$ Upgrade signs to regulatory standards
413 Landscaping Supplies 28,000$ 28,000$ 28,000$ CSAH 8 Irrigation & landscaping
414 - 170th Roundabout & Existing Entry Monument -$ -$ 20,000$ Landscape Improvements
415 Small Tools & Equipment 10,000$ 12,000$ 14,000$ Split with water & sewer
416 Random Personnel Testing 500$ 500$ 540$ Amended Personnel Policy
417 Uniform Services 14,000$ 14,000$ 14,000$ Split with water & sewer
418 Building Cleaning Services (Contractual) 2,100$ 3,600$ 4,200$ $350/month (1/3)
419 Computer Technical Support - Metro Inet 4,910$ 4,750$ 6,979$ 7 of 40 computers (1/3) + Wi-Fi Access Points
420 Telephone System Support - City of Roseville 469$ 465$ 527$ 21% of annual cost (1/3)
421 Safety Training 1,600$ 1,666$ 1,795$ Split with water & sewer
422 Cellular Phone Charges 6,600$ 6,900$ 7,800$ $650/month (T-Mobile) includes accessories
423 Business Internet - Comcast 2,040$ 2,200$ 3,000$ Upgrade to 100 mb speed (1/3)
424 Travel & Training 2,000$ 2,000$ 2,000$ Employee training & licenses
425 Property Insurance 5,810$ 6,200$ 6,913$ Assumes no year-end dividends
426 Property Insurance -$ 38,500$ 38,500$ New PW Facility & Salt Storage Bldg
427 Automobile Insurance 7,870$ 8,450$ 9,295$ Assumes no year-end dividends
428 Electric Utilities - Public Works Facility 4,770$ 10,751$ 16,560$ Rate Filing: 15% (+ increase for new facility)
429 Electric Utilities - CSAH 8 Irrigation 220$ 247$ 284$ Most from Stormwater Reuse
430 Gas Utilities - Public Works Facility 3,455$ 11,400$ 18,630$ Rate Filing: 49% increase (+ increase for new facility)
431 Refuse Disposal & Recycling Service 6,225$ 7,200$ 7,800$ Licensed refuse hauler
432 PW Facility Weed Control 300$ 600$ 1,000$ Annual service bids (+ increase for new facility)
433 CSAH 8 & Trails Weed Control 3,000$ 3,000$ 3,300$ Annual service bids
434 Hwy 61/170th Roundabout Weed Control 500$ 500$ 550$ Annual service bids
435 Rentals - Chipper for Tree Trimming 5,000$ 10,000$ 15,000$ Chipper rental
436 Rentals - Paver -$ 10,000$ 10,000$ Paver Rental
437 Rentals - Copier 495$ 900$ 1,020$ $85/month
438 Copier Overage Charges 200$ 200$ 600$ Copies over the base rate
439 Tax Exempt License Renewals -$ 575$ -$ Every two years
440 Dues 500$ 500$ 500$ Professional memberships
441 Alarm System Maintenance Agreement -$ -$ 2,500$ Annual testing and monitoring
442 - Alarm System Monitoring -$ -$ 300$ Nardini Alarm System Annual Monitoring (1/3)
443 Office Furniture & Equipment 2,500$ 2,500$ 2,500$ Non-electronic equipment
444 Streets and Roadways 1,729,784$ 1,963,856$ 2,267,898$
445 Property Insurance 8,636$ 9,068$ 10,111$ Assumes no year-end dividends
446 Street Lighting 147,100$ 155,312$ 178,609$ Rate Filing: 15% increase
447 Stop Lights 3,210$ 4,069$ 6,624$ Rate Filing: 15% increase + two new
448 Civil Defense Sirens 260$ 274$ 315$ Rate Filing: 15% increase
449 Street Lighting 159,206$ 168,723$ 195,659$
450 Materials Recycling 10,000$ 10,000$ 11,000$ Net of clean up event receipts
451 Clean Up Event Supplies 500$ 500$ 500$ Receipt forms, pens, …
452 Clean Up Event Receipts (9,000)$ (9,000)$ (9,000)$ Offset clean-up event expenses
453 Water Bottles & Pens with Recycling Logo 2,750$ 2,750$ 2,750$ As per grant agreement
454 Climb Theatre Performances 4,150$ 4,150$ 4,150$ As per grant agreement
455 Recycling 8,400$ 8,400$ 9,400$
456 Total Public Works Expenses 1,897,390$ 2,140,979$ 2,472,957$
457 Park Maintenance
458 Parks Lead Worker Differential -$ 2,106$ 5,625$ Pay Grade 6 Step 5
459 Overtime Differential -$ 317$ 843$ 208 hours (10%) @ overtime rate
460 Park Maintenance Worker 67,627$ 70,670$ 73,851$ Pay Grade 5 Maximum
461 Overtime 10,144$ 10,602$ 11,076$ 208 hours (10%) @ overtime rate
462 Park Maintenance Worker 67,627$ 70,670$ 64,691$ Pay Grade 5 Step 3
Page 8
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
463 Overtime 10,144$ 10,602$ 9,704$ 208 hours (10%) @ overtime rate
464 Seasonal Part-Time Wages 83,200$ 88,400$ 124,800$ 6,240 hours @ $20.00
465 Pera 11,666$ 12,373$ 12,434$ 7.5% of regular salary & overtime
466 Fica 14,802$ 15,709$ 18,017$ 6.20% of salary & overtime
467 Medicare 3,462$ 3,674$ 4,214$ 1.45% of salary & overtime
468 Health Insurance 20,778$ 21,042$ 20,989$ HealthPartners High-Deductible Plan
469 Health Insurance 18,975$ 19,230$ 5,079$ HealthPartners High-Deductible Plan
470 Contribution to Employee HSAs 800$ 1,600$ -$ Offset Higher Deductible
471 Dental Insurance 2,819$ 2,819$ 1,944$ Delta Dental - 0% premium increase
472 Unemployment 6,500$ 6,500$ 6,500$ City pays 100% of chargeable claims
473 Worker's Compensation 14,420$ 19,459$ 25,660$ $290,590/100*8.83
474 Motor Fuels 10,000$ 11,500$ 18,975$ Cyclical commodity
475 Repair & Maintenance 27,000$ 29,000$ 32,000$ Equipment parts & repairs
476 Hanifl Shelter:
477 - Building Repair & Maintenance 2,500$ 2,500$ 3,100$ Building repairs, maintenance & security system supplies
478 - Contract Cleaning 1,320$ 1,500$ 1,800$ $150/month
479 - Restroom & Cleaning Supplies -$ -$ 2,000$ Restroom, cleaning & building supplies
480 - Security & Alarm System -$ -$ 700$ Card & Fob Software upgrades
481 - Data Plan for Cradle Point at Hanifl -$ -$ 1,860$ Allows for keycard access at Hanifl
482 - Access Control System -$ -$ 21,550$ Access Control System Installation
483 Lions Park Pavilion:
484 - Pavilion Bldg Repair & Maintenance -$ 2,500$ 7,000$ Building repairs, maintenance & security system supplies
485 - Security & Alarm System -$ 1,500$ 2,225$ Camera, Card & Fob Software upgrades
486 - Facility Wi-Fi -$ -$ 1,950$ Wi-Fi Access Points & Switch
487 - Contract Cleaning -$ 5,200$ 19,800$ $675/month base plus additional events
488 - Window & Exterior Washing -$ -$ 1,200$ Additional services above cleaning contract
489 - HVAC Maintenance & Repairs -$ 1,500$ 5,000$ Contracted mechanical services
490 - Restroom, Cleaning & Operating Supplies -$ 3,600$ 9,000$ Restroom, cleaning & building supplies
491 - Refuse Disposal & Recycling Service -$ 800$ 9,000$ $750/month
492 - Pest Control -$ 600$ 1,500$ $125/month
493 - Holiday Lighting -$ -$ 5,000$ Holiday Lighting Installation
494 Landscaping Supplies 9,000$ 9,500$ 15,000$ Shrubs, wood chips, …
495 Small Tools & Equipment 3,000$ 3,000$ 6,000$ Weed whips, shears etc…
496 - Trak Mats for Bobcat -$ 4,000$ 4,000$ Bobcat trak mats
497 Random Personnel Testing 100$ 100$ 120$ Amended Personnel Policy
498 Cellular Phone Charges 3,000$ 3,000$ 3,300$ (T-Mobile) includes accessories
499 Travel & Training 1,780$ 1,780$ 1,980$ Shade tree courses for 8 employees
500 Property Insurance 43,145$ 46,165$ 51,475$ Hanifl shelter rated separately
501 - Lions Park Pavilion -$ 35,267$ 35,267$ Property Insurance
502 - Lions Park Play Equipment -$ 5,162$ 5,162$ Property Insurance
503 Automobile Insurance 1,525$ 1,555$ 1,711$ Segregated from PW fleet
504 Electric Utilities 1,665$ 1,750$ 2,015$ Rate Filing: 15% increase
505 Electric Utilities - Hanifl Park Shelter 2,300$ 2,570$ 3,450$ Rate Filing: 15% increase
506 Gas Utilities - Hanifl Park Shelter 1,600$ 1,875$ 4,347$ Rate Filing: 49% increase
507 Electric Utilities - Lions Park -$ 6,258$ 14,794$ Lions Park Electric
508 Gas Utilities - Lions Park -$ 2,504$ 11,622$ Lions Park Gas
509 Weed Control - Hanifl Fields 6,000$ 6,200$ 6,500$ Broadleaf weed control at Hanifl Fields
510 Weed Control - Lions Park -$ 3,000$ 5,000$ Broadleaf weed control at Lions Park
511 Weed Control - All Other City Parks 12,000$ 15,000$ 18,000$ Broadleaf weed control at all other parks - added additional parks
512 Toilet Rental 16,000$ 16,000$ 17,500$ Rentals
513 Equipment Rentals 1,500$ 1,500$ 2,000$ Sod cutters, mulch blower…
514 Tax Exempt License Renewals -$ 150$ -$ Every two years
515 Alarm System Maintenance Agreement -$ -$ 2,500$ Annual testing and monitoring
516 - Alarm System Monitoring -$ -$ 450$ Nardini Alarm System IP Monitoring
517 Subtotal Park Maintenance 476,399$ 582,309$ 741,279$
518 Park Planning & Programming
519 Full-time Salaries - SD 67,627$ 85,559$ 93,467$ Pay Grade 7 Step 6
520 Pera 5,072$ 6,417$ 7,010$ 7.5% of regular salary
521 Fica 4,193$ 5,305$ 5,795$ 6.20% of wages
522 Medicare 981$ 1,241$ 1,355$ 1.45% of wages
523 Health Insurance 12,396$ 12,637$ 12,711$ HealthPartners High-Deductible Plan
524 Contribution to Employee HSAs 400$ 800$ -$ Offset Higher Deductible
525 Dental Insurance 1,033$ 1,033$ 1,033$ Delta Dental - 0% premium increase
526 Worker's Compensation 527$ 634$ 795$ $93,467/100*.85
527 Office Supplies 800$ 800$ 800$ Calculators, pens, paper…
528 - Electronic Equipment - COVID 19 1,000$ -$ -$ Home office setup due to COVID-19
529 - Netmotion Services 500$ 500$ 500$ Remote Connection
530 - Mentimeter Subscription - COVID 19 120$ 150$ 200$ Facilitate virtual meetings
531 Recreation Program Supplies & Expenses: 6,000$ 6,000$ 6,000$ Offset by sponsorships & registration fees
532 Travel & Training 1,500$ 1,500$ 1,500$ Mileage, seminars…
533 Room Scheduling Software Annual Support -$ -$ 3,000$ Civic Rec Annual Support (1/2)
534 Dues & Subscriptions 350$ 350$ 375$ Professional memberships
535 Room Scheduling Software:
536 - Civic Rec Rental Software -$ 3,500$ 5,000$ Room rental scheduling software (1/2)
537 - GIS Integration 2,000$ GIS Integration into Civic Rec Software (1/2)
538 Office Furniture & Equipment 2,000$ 2,000$ 2,000$ Non-electronic equipment
539 Subtotal Park Planning & Programming 104,499$ 128,426$ 143,541$
Page 9
CITY OF HUGO
2023 GENERAL FUND EXPENSE BUDGET
LINE ACCOUNT 2021 2022 2023 NOTES TO LINE ITEMS
NO. DESCRIPTION BUDGETED BUDGETED BUDGETED
540 Total Parks and Recreation Expenses 580,898$ 710,735$ 884,821$
541 Community Development Assist - Vacant 61,905$ 67,602$ 56,689$ Pay Grade 5 Minimum
542 Internships 33,280$ 16,900$ 20,800$ 1,040 hours @ $20.00/hr.
543 Pera 4,643$ 5,071$ 4,252$ 7.5% of regular salary
544 Fica 5,901$ 5,239$ 4,804$ 6.20% of wages
545 Medicare 1,380$ 1,226$ 1,124$ 1.45% of wages
546 Worker's Compensation 742$ 626$ 659$ $77,489/100*.85
547 Health Insurance 4,974$ 5,111$ 21,425$ HealthPartners High-Deductible Plan
548 Contribution to Employee HSAs 200$ 400$ -$ Offset Higher Deductible
549 Dental Insurance 535$ 535$ 1,410$ Delta Dental - 0% premium increase
550 Office Supplies 500$ 500$ 1,000$ Paper & cartridges for plotter
551 - Electronic Equipment - COVID 19 1,000$ -$ -$ Home office setup due to COVID-19
552 - Netmotion Services 500$ 500$ 500$ Remote Connection
553 Travel & Training 1,000$ 1,000$ 1,000$ Annual constant
554 Promotional Marketing 5,000$ 5,000$ 5,000$ Promotional marketing
555 Notary Public Fee -$ 150$ 175$ Every two years
556 Software Maintenance Contracts 725$ 750$ 775$ ArcGis Desktop Software upgrades
557 Dues & Subscriptions 600$ 600$ 600$ Professional memberships
558 Office Furniture & Equipment 2,000$ 2,000$ 2,000$ Non-electronic equipment
559 Total Community Development Expenses 124,885$ 113,210$ 122,213$
560 Remit State Fire Aid 95,375$ 100,186$ 100,186$ Offset by State Fire Aid
561 Firemen's Relief 95,375$ 100,186$ 100,186$
562 League of MN Cities 15,763$ 16,394$ 18,833$ Population based dues
563 Metro Cities 5,699$ 5,739$ 5,911$ Imposed by Metro Cities Board
564 Sam's Club 85$ 125$ 180$ Corporate account
565 Sensible Land Use Coalition 250$ 250$ 250$ Allows for reduced session fees
566 Hugo Business Association 150$ 150$ 150$ EDA membership
567 White Bear Chamber 550$ 580$ 610$ Washington County wide association
568 Dues & Memberships 22,497$ 23,238$ 25,934$
569 NW Youth & Family Services 6,400$ 15,000$ 16,275$ Youth Diversion Program
570 Forest Lake Youth 6,400$ 15,000$ 16,275$ Youth Diversion Program
571 Historical Society 3,000$ 3,000$ 3,000$ Historical Society
572 - Historical Society Intern 1,800$ 1,800$ 2,000$ 100 hours @ $20.00
573 - Fica 112$ 112$ 124$ 6.20% of wages
574 - Medicare 26$ 26$ 29$ 1.45% of wages
575 - Workers Comp 14$ 14$ 17$ $2,000/100*.85
576 YMCA Board Membership 1,500$ 1,500$ 1,500$ On-going contribution
577 Kidz'N Biz Fest 750$ 750$ 750$ On-going contribution
578 Contributions 20,002$ 37,202$ 39,970$
579 Newsletter Postage 2,200$ 2,500$ 2,800$ 2 newsletters per year
580 Newsletter Printing 3,500$ 8,586$ 9,015$ 2 newsletters per year
581 Miscellaneous 4,200$ 4,200$ 4,200$ Something always comes up
582 Group Disability Insurance 12,000$ 13,500$ 16,075$ Short and long term coverage
583 Truth in Taxation Costs 1,600$ 1,690$ 3,500$ Charged by Washington County (new requirements in 2023)
584 Assessment Collection Fees 500$ 550$ 1,300$ Charged by Washington County
585 Miscellaneous Unallocated 24,000$ 31,026$ 36,890$
586 Total Unallocated Expenses 161,874$ 191,652$ 202,980$
587 General Fund Expenses (Subtotal) 6,585,847$ 7,347,183$ 8,463,423$
588 Transfer to Reserves 200,000$ 200,000$ 200,000$ Flat Tax Rate Stabilization
589 Transfers Out -$ -$ -$ Transfers Out
590 Other Financing Uses 200,000$ 200,000$ 200,000$
591 General Fund Expenses (Total) 6,785,847$ 7,547,183$ 8,663,423$
Page 10
City of Hugo Tax Rates
Pay 2021 Pay 2022 Dollar Percent Pay 2023 Dollar Percent
Final Final Change Change Proposed Change Change
Special Levies
Debt Service Levy - 2011 Imps & 2020 CIP 490,397$ 450,744$ (39,653)$ -8.09% 454,794$ 4,050$ 0.90%
Tax Abatement Levy - Lions Park Abate Bonds -$ 538,721$ 538,721$ 100.00% 537,380$ (1,341)$ -0.25%
490,397$ 989,465$ 499,068$ 101.77% 992,174$ 2,709$ 0.27%
Subject to Levy Limits
General Fund Levy 6,080,491$ 6,808,478$ 727,987$ 11.97% 7,934,054$ 1,125,576$ 16.53%
Stormwater Utility Levy 278,788$ 278,788$ -$ 0.00% 278,788$ -$ 0.00%
Firefighter's Relief Levy 17,250$ 21,444$ 4,194$ 24.31% 27,158$ 5,714$ 26.65%
Equipment Purchasing Levy 240,000$ 240,000$ -$ 0.00% 500,000$ 260,000$ 108.33%
Park Improvement Levy 92,000$ 92,000$ -$ 0.00% 92,000$ -$ 0.00%
Future PW Facility Bonds -$ -$ -$ 0.00% -$ -$ 0.00%
Future Lions Park Abatement Bonds 557,581$ -$ (557,581)$ -100.00% -$ -$ 0.00%
Capital Improvement Levy 1,160,000$ 1,160,000$ -$ 0.00% 1,160,000$ -$ 0.00%
8,426,110$ 8,600,710$ 174,600$ 2.07% 9,992,000$ 1,391,290$ 16.18%
Certified Property Tax Levy 8,916,507$ 9,590,175$ 673,668$ 7.56% 10,984,174$ 1,393,999$ 14.54%
Less: Fiscal Disparities (852,056)$ (924,336)$ (72,280)$ 8.48% (923,170)$ 1,166$ -0.13%
Local Portion of Levy 8,064,451$ 8,665,839$ 601,388$ 7.46% 10,061,004$ 1,395,165$ 16.10%
Tax Rate Calculations:
Local Portion of General Expense 7,620,916$ 7,771,742$ 9,152,218$
Divided by Tax Capacity 20,503,453$ 21,954,837$ 7.08% 27,693,873$ 26.14%
Urban Tax Capacity for General Expense 37.169% 35.399% 33.048%
Less 10% for Rural -3.717% -3.540% -3.305%
Local Portion of Debt Service Levy 443,535$ 894,097$ 908,786$
Divided by Total Tax Capacity 20,875,304$ 22,329,989$ 6.97% 28,165,280$ 26.13%
Tax Capacity for Debt Service 2.125% 4.004% 3.227%
Total Urban Tax Rate 39.294% 39.403% 0.28% 36.274% -7.94%
Total Rural Tax Rate 35.577% 35.863% 0.80% 32.970% -8.07%
From County Assessment Report
Median Est Market Value Single-Family 372,100$ 450,200$ 20.99%
Median Est Market Value Townhome/Condo 212,000$ 254,800$ 20.19%
From County Tax Department
Median Taxable Value Prior to Exclusion Combined 315,600$ 379,300$ 20.18%
Market Value Exclusion (8,836)$ (3,103)$
Median Taxable Value After Exclusion 306,764$ 376,197$ 22.63%
Tax Capacity 3,068$ 3,762$
Net Tax 1,208.74$ 1,364.63$ 12.90%
Dollar Change 155.90$
Page 11
Public Works Organizational Chart
Residents
Mayor & City
Council
City
Administrator
Public Works
Director
Streets Lead
Worker
Utilities Lead
Worker
Parks Lead
Worker
8 Full Time
Workers &
Seasonal Workers
Mechanic
Public Works
Superintendent
Administrative
Assistant
Engineering
Technicians
One of the highest priority goals of the City’s 2021 goals is to study and address fire service staffing
needs. The City Council authorized Fire Chief Jim Compton Jr. to create a staffing plan for how to
address staffing issues within the department. Chief Compton’s vision was to grow the department with
a growing city.
The City of Hugo has a population of approximately 16,000 and encompasses 36 square miles. City of
Hugo is in Washington County, 20 miles northeast of St. Paul. The City has experienced a rapid rate of
growth, with its population growing steadily over the last decade and is projected to continue a high
growth rate to 2040. The City has a diverse landscape with rural lands, subdivisions, commercial
establishments and municipal buildings.
Background
At the present time, the department has 25 members which include 3 Chief Officers, 2 Captains, 3
Lieutenants, 1 Fire Marshal, 1 Chief Engineer, and 15 Firefighters. The Department operates out of one
fire stations and the current ISO rating is 5/5Y. The Department responds to over 355 calls annually with
an average yearly increase in call volume of 9%. Prior to 2015 the Hugo Fire department provided basic
life support on all emergency calls in the City of Hugo. In July of 2015, in order to help provide better
service to the citizens of Hugo, the fire department reevaluated the Emergency Medical Service (EMS)
partnership with White Bear Lake Fire Department. The city decided to cancel agreement with White
Bear Lake in order to provide better service, lessen the burden on the paid on call firefighters, and help
with firefighter retention. The city at that time decided to use North Memorial Ambulance for EMS
services in Hugo. In 2020, M Health Fairview took over the PSA from North Memorial, and M Health
Fairview provides EMS services in Hugo today.
The administrative duties to keep the department operating effectively is distributed amongst 11 paid
salary positions. The extra time needed to complete these duties has continued to increase year after
year, regardless of an increase or decrease of call volume. Training requirements, personnel issues,
technology updates, vehicle maintenance, fire code questions, site plan review and inspection,
equipment ordering, and personal protective equipment maintenance are just some of the areas of
duties split among the 11 paid positions. These tasks and the duties associated with them have
City of Hugo Fire Department
5323 140th Street North
Hugo, Minnesota 55038
PH: (651) 762-6362 FAX: (651) 429-3212
continued to increase and have reached a point where it is no longer sustainable for part time
employees to manage.
The emergency services are the most demanding of volunteer activities today. The physical and time
demands associated with training; responding to incidents; maintaining facilities, apparatus, and
equipment are grueling if not managed properly. In today’s hectic world, strong leadership is required to
make the fire department that will attract volunteers. Fire departments can no longer count on the
children of current members following in their parent’s footsteps. Nor can they count on a continuous
stream of community people eager to donate their time and energy to their local volunteer fire
department. Adding to the problem, departments cannot rely on members staying active in the
volunteer fire service for long periods of time.
The continued increasing difficulty in recruitment and retention of day time available firefighters has put
a strain on the day time available staff and the department response has suffered. Therefore the fire
department day time staffing needs to grow with the growing community.
Staffing Plan
The Fire Chief recommends that the department moves forward and hire a full time Fire Chief. This
position is needed with the rapidly growing community and the many hours spent on administrative
duties to keep the department operating. Routinely the part time chief spends numerous evenings and
weekends at the fire station, working on department operations. Trying to manage and run the
department while still working 40+ hours per week at a full time job, while also managing family
obligations, leaves little time for the chief to spend the needed time and effort to effectively and
efficiently manage a department of 25+ people. The fire chief routinely spends numerous hours during
their normal job work hours, conducting fire department business. Whether it is responding to emails in
a timely fashion, or responding to staff or citizen inquiries. Additionally, the fire chief is unable to work
collaboratively with other city staff or area fire departments. With the fire chief unable meet during the
day when other staff are working, this limits the collaboration the fire department can have with others.
This also limits the fire chief’s ability to effectively and efficiently manage people during the day.
Additionally during this time, some salaried and hourly staff will need to remain to manage the
administrative work of the department. The duties of 11 different people would certainly overwhelm
the daily work of just 1 full time Chief. Therefore even after a full time chief position is filled, the salaries
of the Deputy Chief and the Assistant Chief should remain. Even though some of the duties that the
Deputy Chief and Assistant Chief are assigned would be completed by the Full time Chief along with the
duties of the Fire Marshal, Administrative Captain and Administrative Lieutenant. Duties that the Safety
Captain, Training Captain, Safety Lieutenant, Training Lieutenant and Chief Engineer would need to be
absorbed, and the Deputy Chief and Assistant Chief would continue to assist the Fire Chief in completion
of these duties. There would also be 2 Captains and 2 Lieutenants that would assist when needed with
the administrative duties. The Captains and Lieutenants would be paid by the hour for their time spent
working on administrative duties. By taking the extra work load off many of the officers and allowing
them to respond to emergency calls, training drill, community events, and small amounts of
administrative work as needed, is a path to help sustain the paid on call model in the City of Hugo for
years to come.
After a full transition the Fire Department would best be supported with the following positions:
Fulltime Fire Chief (salaried)
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned. Paid a salary for all work performed.
Responsible for overall department operations
Responsible for HR/personnel issues within the department
Oversight of department annual budget and planning for future budget items and Capital
improvements
Grant application and management
MNFIRS reporting, payroll for paid on call staff and percentage tracking for attendance
Emergency call response
City, county, and regional meetings
Fire Marshal duties
Hiring and on boarding new firefighters
Coordinates and overseas the pubic fire prevention education programs
Technology equipment management
Paid on Call Deputy Chief (salary + hourly pay)
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned. Paid a salary for administrative work, and hourly for
emergency calls and training.
Emergency call response
Provides administrative reporting duties to the Chief
Assist Fire Chief with hiring and on boarding of new hires
Gear, PPE equipment ordering and management
Assist Fire Chief with personnel issues
Manages vehicle maintenance and repairs
Paid on Call Assistant Chief (salary + hourly pay)
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned. Paid a salary for administrative work and hourly for
emergency calls and training.
Responsible for emergency call response
Responsible for planning the training for the department
Managing education, certifications and MBFTE awards
Assist Fire Chief in hiring and on boarding of new hires
Building maintenance and repairs
Assist Fire Chief with personnel issues
Paid on call Captains (2) (hourly pay)
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned. Paid hourly for assigned administrative work,
emergency calls, and training.
Act as a company officer on emergency call response and training drills.
Assist with small administrative tasks assigned by the Deputy or Assistant Chief.
Assist with planning and teaching fire training drills.
Assist with general administrative duties as needed or assigned.
Gain knowledge and experience to help with department succession of leadership.
Paid on call ownership in department decisions.
Paid on call Lieutenants (2) (hourly pay)
The following duties are normal for this position. These are not to be construed as exclusive or all
inclusive; other duties may be required or assigned. Paid hourly for assigned administrative work,
emergency calls, and training.
Act as a company officer on emergency call response and training drills.
Assist with small administrative tasks assigned by the Deputy or Assistant Chief.
Assist with planning and teaching fire training drills.
Assist with general administrative duties as needed or assigned.
Gain knowledge and experience to help with department succession of leadership.
Paid on call ownership in department decisions.
Department Succession
By keeping two salaried paid on call Chief positions, two hourly Captain positions, and two hourly
Lieutenants positions this helps the department with future growth in our officer structure. It also allows
individual’s to assist in the department operations and have input in its growth. This structure insures
that if one person is unavailable at any given time, there will be leadership able to step in and assist in
areas that are needed to continue the day to day operations. The Chief Officers would act as command
staff on emergency calls. The Captains and Lieutenants would also act as company officers on
emergency calls and training drills.
Benefits
As a result of implementing the Fire Chiefs recommendations, the City staff, the Fire Department and
the citizens living in the City should realize significant benefits needed to justify the recommended
investment:
Improve the confidence and abilities of emergency response personnel to handle emergency
incidents, by increasing the time spent on improving the Hugo Fire Department operations and
administration policies and procedures.
Provide a long-term approach to operational and capital needs for the City to use as a planning
guide for budgetary and operational considerations. This approach improves efficiencies by
reducing repetitive processes and provides for a structured management plan.
Provide a pro-active approach to planning for the future development of the community by
detailed evaluation of the fire department services, which is then revisited periodically.
Improve coordination of information between the fire department and city hall staff, city
council, other fire departments, adjacent municipalities, the Sheriff’s Office, public works
departments, business’, and other organizations.
Increase and improve the level of service to citizens by providing staff with the ability to have
quicker response to any requests or inquires.
Provide the City management with timelier accurate information and decision-making tools,
which should result in improved and effective policy decision making.
Increased time and resources spent on grant applications. Providing possible budget savings
from offsetting costs for equipment and personnel with grant funds.
Professional leadership of the department.
Lessens the burdens on paid on call firefighters and officers, which will result in more time for
the firefighters to focus their energy on emergency response.
Continuous visible leadership for the fire department.
Timelier handling of Human Recourse issues, personnel matters, and Workers Compensation
paperwork.
Improved interdepartmental communications.
Point of contact for the department.
Completing work that otherwise may not get done.
Daytime emergency responder.
Budget Impact
The budget impact to hire a full time chief would be done by eliminating 8 of the officer salaries
to offset the cost of the full time chief’s salary and benefits. Currently the fiscal year 2022
budgeted officers’ salaries that would be eliminated are $51,060. The Fire Chief position would
be a Police/Fire PERA plan position.
The salary range was based on departments of similar size within the metro area. The salary
range, plus benefits would be between $181,418 and $194,580.
Therefore a total budget impact for fiscal year 2023 would be within the range of $130,358 and
$143,520.
Salary of Deputy Chief and Assistant Chief to be determined based on job description expectations
and responsibility.
Trigger Points for Future Full Time Staffing
Call volume increase during hours paid on call staff have limited availability.
Call volume increase that is creating burnout for paid on call firefighters.
Paid on call staff numbers drop to unsustainable levels to operate safely, effectively, and
efficiently.
Administrative workload increases to a level that requires more help.
Building construction in commercial and residential developments in Hugo continues at a rate
that requires more help with plan review and fire inspections required for certificate of
occupancy per the Minnesota Building Code.
Population increase to a level that requires more work from the fire department to manage
community engagement and involvement.
City council policy changes in response and staffing levels.
Current Fire Department Chain Of Command Structure
Fire Chief
Compton
Deputy Chief
Jensen
Assistant
Chief
Emans
Engineers
Gregoire, Esch,
Kaspazak, Roettger
Training
Captain
Palmquist
Admin
Captain
Hoernemann
Admin
Lieutenant
Kindelberger
Safety
Lieutenant
Drew
Training
Lieutenant
Nadeau
Fire Marshal
Duncanson
Chief
Engineer
Millard
Safety Captain
Hoernemann
Firefighters
D. Albertson, S. Albertson, Bieniek, Guareschi, Jorgenson, Koll,
Kriegshauser, LeGros, A. Nadeau, Olson, Raschick
Proposed Fire Department Chain of Command Structure
Fire Chief
Full Time
Deputy Chief
Paid on Call
Assistant Chief
Paid on Call
Engineers
Paid on Call
Captain
Paid on Call
Lieutenant
Paid on Call
Lieutenant
Paid on Call
Captain
Paid on Call
Firefighters
Paid on Call
April 2022-August 2022
In April 2022 I was unable to work at my full time job and as a result I spent at least 30 hours
a week in the office at the fire station. While in the office I was able to work on several things
that otherwise would just sit and wait for me to get time to complete it. During this time the
my stress level was down due to the fact I wasn’t working my full time job and doing my Fire
Chief job at the same time. I was able to get more sleep and spent time at home with my
wife. Soon this will change back when I return to my full time job.
Some example of what I was able to work on and the department benefited from during this
time are:
Improve communication with the entire department.
Improve communication with other City of Hugo employees.
Improve communication with the Sheriff’s Office, area fire departments, and M
Health Fairview EMS.
Work on a renumbering system for all Hugo Fire equipment to create unit ID
numbers that are in line with other City of Hugo pieces of equipment. This allowed
our city mechanic to have better records system for maintenance. It also allows the
finance department a better system for the future where truck numbers will not
change when Washington County changes the dispatch numbers again. (They have
changed our numbers 4 times in 20 years and are likely to do so again soon).
Attend important Washington County Fire Improvement Team (FIT) meetings during
the day to help influence the direction of the dispatch center. This is important to the
city as it likely comes with a cost and at times we have no input in those decisions.
Visibility of the Chief at daytime calls, around the station, and in the community at
events. (Friday’s with Firefighters, and daycare fire safety talks, etc.)
Less stress on the chief other fire officers due to the time available to do the needed
work.
Availability to respond and work with city staff, the community, and insurance
companies requesting information from the fire department.
Point of contact for the department in many cases.
Work with repair companies and the city mechanic on timely repairs to our
equipment.
Work with city staff on budget and CIP for upcoming years while they are working
their normal hours.
Work on full time Chief proposal.
Work on future staffing and response ideas, looking towards the future.
Approve invoices and payroll in a timely manner for the finance department.
Work with Public Works on building repairs, parking lot signage, and other needed
improvements.
Work closer with fire department personnel on their personal development.
Helps with moral when chief is around! I’ve heard many times from firefighters how
this helps with their attitude here.
Short notice media interview - The Fire Department was given the opportunity to do
an interview with a local news channel to promote a positive story regarding how we
handle stressful emergency calls we encounter. I was also able to promote our
Friday’s with Firefighter’s event during this interview.