HomeMy WebLinkAbout2022.09.06 CC Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. August 2, 2022, Neighborhood Night Out
2. August 15, 2022, Council Meeting
3. August 25, 2022, North Star Elementary Open House
E. APPROVAL OF THE AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. None Scheduled
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Performance Review for Building Official Joel Hoistad
3. Approve Cooperative Agreement with Washington County for the TH 61 Vision Study
4. Approve Proposal from CivicPlus for CivicRec Community Room Management
System
5. Approve Resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department
Agenda
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
TUESDAY, SEPTEMBER 6, 2022 – 7 P.M.
H. PUBLIC HEARING
1. None Scheduled
I. UNFINISHED BUSINESS
1. Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for
the Oneka Parkway Improvement Project
J. NEW BUSINESS
1. Discussion on Assessment Policy
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. None Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Reminder - Public Works Grand Opening on Wednesday, September 7, 2022
2. Schedule Dream of Wild Health-Planting Seeds for Future Generations on Friday
September 9, 2022
3. Schedule Training Burn on Saturday, September 10, 2022
4. Reminder - Citywide Cleanup on Saturday, September 10, 2022
5. Schedule HBA Breakfast with the Mayor on Tuesday, September 13, 2022
6. Announcement - Candidates Forum on September 14 and 15, 2022
7. Reminder - Jodie Guareschi Retirement on Saturday, September 17, 2022
8. Schedule Royal Credit Union Ribbon Cutting Event on Thursday, September 22, 2022
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 6, 2022
D.1 Approve Minutes for the August 2, 2022, Neighborhood Night Out
D.2 Approve Minutes for the August 15, 2022, Council Meeting
D.3 Approve August 25, 2022, North Star Elementary Open House
Staff recommends Council approve the above meeting minutes as presented.
G.1 Approve Claims Roster
Staff recommends Council approve the Claims Roster as presented.
G.2. Approve Performance Review for Building Official Joel Hoistad
Joel Hoistad was hired on September 14, 2020, as the new building official to replace Chuck
Preisler when he retired in November 2020. Staff recommends Council approve the Annual
Performance Review for Building Official Joel Hoistad.
G.3 Approve Cooperative Agreement with Washington County for the TH 61 Vision Study
In its Capital Improvement Plan (CIP) and budget, Washington County has included a visioning
and jurisdictional transfer study to be completed for Highway 61. The City of Hugo also has
funds allocated for a total $50,000 to the study in its budget. The study will build on the existing
layout that was developed with the City, Washington County, and MnDOT for the future
expansion of Highway 61. The study will further evaluate the access locations and type of
intersection improvements at each location. It will define the right-of-way needs for the future
expansion and evaluate the future transit plans for the Rush Line corridor/Purple Line. The study
will also analyze the future land uses along Highway 61 and transportation corridors that connect
to the highway. Highway 61 is planned to be transferred to Washington County from MnDOT in
the future. The study will develop a detailed implementation plan including future
improvements, timing, cost, and agency responsibility for the transfer to occur. In March,
Washington County put out a Request for Proposal (RFP) to consultants to complete the
visioning and transfer study. Washington County selected Bolton & Menk as the project
consultant. Work will start soon on the study with several public engagement events and
stakeholder meetings planned. Washington County is requesting a cooperative agreement for the
City’s portion of the cost of the Study. Staff recommends approval of the agreement, subject to
the City Attorney review and approval.
G.4 Approve Proposal from CivicPlus for CivicRec Community Room Management
System
Staff has been evaluating software to allow residents and users of City owned facilities to easily
check availability and reserve space. The Facility Rental Policy approved by Council on July 18,
2022, will be amended to include procedures for reservations made online and amended fees to
help recoup costs. Areas that will be available to schedule are the Oneka Room, Rice Lake
Centre, Hanifl Shelter, and the new Pete Peterson Pavilion and outdoor space. Staff has
reviewed the proposal from CivicPlus for the CivicRec Recreation Management System that will
provide staff and users with a web-based system that is easy to use and will meet the needs for
room management. The initial software cost, development fees, and first year service fees is
$5,938, and the annual recurring service fee will be $4,725. Staff recommends Council approve
the proposal from CivicPlus in addition to $1,312.50 for GIS integration to confirm Hugo
residency and Forte for payment processing and gateway services.
G.5 Approve Resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department
Brian Kindelberger has been a member of the Hugo Fire Department since December, 2013, and
has served as a lieutenant on the Department since March, 2018. Brian has submitted his
resignation as lieutenant to allow time to continue his education. Brian will remain on as a
regular firefighter. Staff recommends Council approve the resignation of Brian Kindelberger as
Lieutenant on the Hugo Fire Department effective August 31, 2022
I.1 Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the
Oneka Parkway Improvement Project
On July 5, 2022, the Council awarded a construction contract for the completion of the 2022
Oneka Parkway Improvements Project. As part of the public improvement process, in
accordance with the requirement of state statutes Chapter 429 for assessments to benefitting
properties, the City needs to declare the costs to be assessed and conduct the assessment
hearing. The total project cost is $2,600,000 with assessments totaling $381,500. Staff
recommends approval of the resolution declaring the costs to be assessed and ordering the
preparation of the proposed assessment roll for the 2022 Oneka Parkway Improvements
Project. Staff also recommends approval of the resolution calling the hearing on assessments for
the 2022 Oneka Parkway Improvements Project. Staff is requesting that the assessment hearing
for the 2022 Oneka Parkway Improvements Project be set for October 3rd, 2022. Construction
for the roadway improvements will continue through the fall of 2022 with the signal
improvements continuing into the spring of 2023.
J.1 Discussion on Assessment Policy
Staff wanted to determine if City Council wanted to revisit and discuss any portion of the
assessment policy since Hugo last updated its assessment policy in 2013. Areas that could be
discussed are assessment methodologies, assessment rates or any other particular section. As
stated in our assessment policy, special assessment methods described in the policy cannot be
considered as all-inclusive and that unique or unusual circumstances may require slight
modifications that would be outlined in the feasibility study. Staff could work to include those
situations that have been encountered in the past as well as review the 5-year CIP to make sure
the assessment policy includes past and potential future unique circumstances are included in the
Assessment Policy. Discussion could take place now or at a future work session.
M.1 Reminder - Public Works Grand Opening on Wednesday, September 7, 2022
Staff would like to remind Council they have scheduled a meeting to attend the Public Works
Grand Opening on Wednesday, September 7, 2022 at 3 p.m.
M.2 Schedule Dream of Wild Health-Planting Seeds for Future Generations on Friday
September 9, 2022
The Dream of Wild Health has invited Council to attend the Planting Seeds for Future Generations
Turning of the Soil Ceremony to be held on Friday, September 9, 2022 from 1:30 – 2:30 p.m. at
16085 Jeffrey Avenue N. Staff has posted this as a possible quorum of the Council and requests
Council formally schedule it as a meeting.
M.3 Schedule Training Burn on Saturday, September 10, 2022
The Hugo Fire Department has invited the Council to attend a live training on a house burn at
16345 Everton Avenue North on Saturday, September 10, 2022, at 8 a.m. Staff has posted this as a
possible quorum of the Council and requests Council formally schedule it as a meeting.
M.4 Announcement - Citywide Cleanup on Saturday, September 10, 2022,
The Citywide Cleanup has been scheduled for Saturday, September 10, 2022. Starting this year, the
cleanup event will be held in two locations. Trash only will be accepted at the new Public Works
Facility from 8 a.m. to noon. Household hazardous waste only will be a two-day Washington
County Event on September 10 and September 17 from 8 a.m. – 2 p.m. at the Forest Lake Transit
Center, 19987 Fitzgerald Trail N. in Forest Lake.
M.5 Schedule HBA Breakfast with the Mayor on Tuesday, September 13, 2022
The Hugo Area Business Association will be holding Breakfast with the Mayor on Tuesday,
September 13, 2022 at the Blue Heron from 7:30 - 9 a.m. Staff recommends Council schedule it as
a meeting if they wish to attend.
M.6 Announcement - Candidates Forum on September 14 and 15, 2022
Staff would like to inform Council the League of Women Voters will be holding candidate forums
in the Hugo Council Chambers. The forum for Hugo Mayor candidates will be held on Wednesday,
September 14 at 6:30 p.m. The forum for MN House 33A & 33B and MN Senate 33 will be held
on Thursday, September 15 at 6:30 p.m.
M.7 Reminder - Jodie Guareschi Retirement on Saturday, September 17, 2022
Staff would like to remind Council they have scheduled a meeting to attend the retirement party for
Firefighter Jodie Guareschi on Saturday, September 17, 2022, at the Rice Lake Centre from 3-7
p.m.
M.8 Schedule Royal Credit Union Ribbon Cutting Event on Thursday, September 22, 2022
Council has been invited to the Royal Credit Ribbon Cutting Event on Thursday, September 22,
2022, at 14602 Everton Avenue N. at 11 a.m. Staff recommends council schedule this as a meeting
if they wish to attend.
N. Adjournment
PRESENT: Strub, Klein, Miron, Petryk, Weidt
ABSENT: None
The Hugo City Council attended National Night Out events in Hugo. They met at City Hall and
visited neighborhoods that had registered their events. Also attending events were members of
the Washington County Sheriff’s Office and the Hugo Fire Department.
Respectfully Submitted,
Michele Lindau,
City Clerk
Minutes
HUGO CITY COUNCIL MEETING
NATIONAL NIGHT OUT
TUESDAY, AUGUST 2, 2022 @ 4:45 P.M.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Attorney Dave Snyder, City Engineer Mark Erichson, Community
Development Director Rachel Juba, City Clerk Michele Lindau
Approve Minutes for the August 1, 2022, City Council Meeting
Klein made motion, Petryk seconded, to approve the minutes for the regular Council meeting
held on August 1, 2022, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Strub seconded, to approve the agenda as amended by removing from the
Consent Agenda the Special Event Permit for Liberty Classical Fall Festival and remove from
Administrative Presentations the item to schedule the Liberty Classical Fall Festival.
All Ayes. Motion carried
Approval of Consent Agenda
Miron made motion, Klein seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler
3. Approve Annual Performance Review for Public Works Worker Matt Klein
4. Approve Resignation of Cameron Barukzoy from the Hugo Fire Department
5. Approve Ordinance Rezoning Shores of Oneka Lake to Planned Unit Development
(PUD)
6. Approve Resolution for No Parking on West Side of Finale Ave. Between Upper 146th
and 147th Streets
7. Approve Resolution for No Parking on South Side of Upper 146th Street Between Finale
and Fitzgerald Avenue
8. Approve WSB and Associates Proposal for Asbestos and Regulated Materials
Assessment at 6540 Greene Avenue North
9. Approve Resolution Approving Variance for 13345 Homestead Avenue North-Watkins
10. Approve Job Description and Advertisement for Administrative Intern
11. Approve Resolution Approving Meadows of Hugo 2nd Addition Final Plat
12. Approve Resolution Approving Encroachment Agreement for 5889 131st Street North –
Hagstrom
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, AUGUST 15, 2022 – 7 P.M.
Hugo City Council Meeting Minutes for August 15, 2022
Page 2 of 10
13. Approve Resolution Approving Encroachment Agreement for 5757 135th Street North –
Domning
14. Approve Change Order No.3 from Ebert Construction for Public Works Facility
15. Approve Release of Letter of Credit for The Preserve of Sunset Lake
16. Approve Pay Request No. 12 to Schreiber Mullaney Construction for Lions Park
Pavilion
17. Approve Pay Request No. 6 from Peterson Companies for Downtown Street/Lions Park
Project
18. Approve Pay Request No. 1 from Miller Excavating, Inc. for 140th Street Improvement
Project
19. Approve Donation from Hugo American Legion to the Hugo Fire Department
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claim Roster as presented.
Approve Annual Performance Review for Public Works Worker Matt Klein
Public Works Worker Matt Klein was hired by the City of Hugo on August 27, 2012. Adoption
of the Consent Agenda approved the annual performance review for Public Works Worker Matt
Klein.
Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler
Mike Loeffler was hired as a Maintenance Worker for the City of Hugo’s Public Works
Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public
Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review
for Public Works Lead Worker Mike Loeffler
Approve Resignation of Cameron Barukzoy from the Hugo Fire Department
Cameron Barukzoy was approved as a probationary Firefighter effective December 6, 2021. In
July, Cameron submitted his letter of resignation from the Fire Department due to family
obligations. Adoption of the Consent Agenda approved the resignation of Cameron Barukzoy
effective immediately.
Approve Ordinance Rezoning Shores of Oneka Lake to Planned Unit Development (PUD)
At its June 2, 2022, meeting the City Council approved the preliminary plat and PUD for a
residential development known as The Shores of Oneka Lake. The property was rezoned to PUD
with the approval. Adoption of the Consent Agenda approved ORDINANCE 2022-514
AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY
CERTAIN LAND LOCATED EAST OF HIGHWAY 61 AND NORTH OF GOODVIEW
AVENUE NORTH.
Hugo City Council Meeting Minutes for August 15, 2022
Page 3 of 10
Approve Resolution for No Parking on West Side of Finale Ave. Between Upper 146th and
147th Streets
Staff had observed parking on the west side of Finale Avenue between Upper 146th and 147th
Streets. There was adequate parking within the Jack Pine Place Apartment facilities to
accommodate parking needs. Bump outs had been provided on the east side of Finale Avenue
for parking as well as a lot located in the northwest corner of Lion’s Volunteer Park. Finale
Avenue is a state aid roadway and did not meet the required width for parking along the
roadway, which was why the bump out parking was provided on the east side of Finale
Avenue. Staff recommended approval of a no parking resolution for the west side of Finale
Avenue between Upper 146th Street and 147th Street. Adoption of the Consent Agenda approved
RESOLUTION 2022-47 RESTRICTING PARKING ALONG THE WEST SIDE OF FINALE
AVENUE FROM UPPER 146TH STREET TO 147TH STREET.
Approve Resolution for No Parking on South Side of Upper 146th Street Between Finale
and Fitzgerald Avenue
Upper 146th Street between Finale Avenue and Fitzgerald Avenue is 24-feet in width with head-
in parking provided along the north side of the roadway. To accommodate thru traffic on Upper
146th Street, staff had recommended approval of the no parking resolution for the south side of
Upper 146th Street between Finale Avenue and Fitzgerald Avenue. Adoption of the Consent
Agenda approved RESOLUTION 2022-48 RESTRICTING PARKING ALONG THE SOUTH
SIDE OF UPPER 146TH STREET FROM FINALE AVENUE TO FITZGERALD AVENUE.
Approve WSB and Associates Proposal for Asbestos and Regulated Materials Assessment
at 6540 Greene Avenue North
In 2002, the City purchased the Bernin property at 6540 Greene Avenue North. Since then, the
City had leased the property to the Bernin family. The lease was set to expire on August 31,
2022. Staff had requested a quote from WSB & Associates to provide an Asbestos and Regulated
Materials Assessment report for the property. The report would provide the City with
information regarding any hazardous materials making up the structures on the property, which
include the house, garage, barn and several small shed structures. This report would be used to
provide direction for future decisions related to the structures. Adoption of the Consent Agenda
approved the proposal provided by WSB & Associates for the Asbestos and Regulated Materials
Assessment for the Bernin Property.
Approve Resolution Approving Variance for 13345 Homestead Avenue North-Watkins
Philip and Mary Watkins had requested three variances to construct a 1,120 square foot addition
to their 1,350 square foot attached garage. The first request was to allow 2,470 square feet for the
attached garage, where 1,113 square feet was allowed by ordinance. The second request was to
allow the rear yard setback to be 35 feet from the property line, where 40 feet was required by
ordinance. The third request was to allow the side yard setback to be 12 feet, where 20 feet was
required by ordinance. At its Thursday, August 11, 2022, meeting the Board of Zoning held a
public hearing to consider the request and unanimously recommended approval. Adoption of the
Consent Agenda approved RESOLUTION 2022-49 APPROVING VARIANCES FOR PHILIP
AND MARY WATKINS IN THE RURAL RESIDENTIAL ZONING DISTRICT ON
Hugo City Council Meeting Minutes for August 15, 2022
Page 4 of 10
PROPERTY LOCATED AT 13345 HOMESTEAD AVENUE NORTH.
Approve Job Description and Advertisement for Administrative Intern
The current budget included an administrative intern position. This position would work on
communication related activities, facility rentals, elections, as well as several specific projects
identified by staff. Adoption of the Consent Agenda approved the job description and
advertisement for an administrative intern.
Approve Resolution Approving Meadows of Hugo 2nd Addition Final Plat
Centra North, LLC, had requested approval of a final plat in order to plat 39 lots and three
outlots on a parcel located north of 159th Street North and west of Highway 61 to be known as
The Meadows at Hugo 2nd Addition. The site was currently vacant. This request would final plat
the remaining 39 single family lots and three outlots from the preliminary plat. The lots met the
minimum lot standards and requirements outlined in the regulations for The Meadows at Hugo
PUD general plan. Adoption of the Consent Agenda approved RESOLUTION 2022-50
APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR CENTRA NORTH,
LLC, ON PROPERTY LOCATED NORTH OF 159TH STREET NORTH AND WEST OF
HIGHWAY 61 FOR THE MEADOWS AT HUGO 2nd ADDITION.
Approve Encroachment Agreement for 5889 131st Street North – Hagstrom
Brandon and Sarah Hagstrom had requested an encroachment agreement to allow construction of
a fence within a drainage and utility easement on property located at 5889 131st Street North.
The Senior Engineering Technician had reviewed the location of the fence and was comfortable
with the request. Adoption of the Consent Agenda approved RESOLUTION 2022-51
APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A
FENCE AND CONCRETE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE
PROPERTY LOCATED AT 5889 131st STREET NORTH.
Approve Encroachment Agreement for 5757 135th Street North – Domning
Jon and Michelle Domning had requested an encroachment agreement to allow construction of
a fence within a drainage and utility easement on property located at 5757 135th Street North.
The Senior Engineering Technician had reviewed the location of the fence and was comfortable
with the request. Adoption of the Consent Agenda approved RESOLUTION 2022-52
APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A
FENCE AND CONCRETE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE
PROPERTY LOCATED AT 5757 135th STREET NORTH.
Approve Change Order No. 3 from Ebert Construction for Public Works Facility
Ebert Construction had submitted Change Order No. 3 for the Hugo Public Works Facility
project in the amount of $1,776.32. It was expected that this would be the final change order for
the project. Once the project punch list was complete, Ebert would submit an application for
final payment. Until then, the City would continue to hold 5% of the project total cost as a
retainage. The total retainage currently being held was $480,531.08. Adoption of the Consent
Hugo City Council Meeting Minutes for August 15, 2022
Page 5 of 10
Agenda approved change order No. 3 in the amount of $1,776.32 to Ebert Construction for the
construction of the Hugo Public Works facility.
Approve Release of Letter of Credit for The Preserve of Sunset Lake
Shlayba, Inc. had requested the City release their letter of credit for the Preserve on Sunset Lake
Development. City staff had inspected the work and recommended the release. Adoption of the
Consent Agenda approved the release of the letter of credit being held for the constructed
improvements in the Preserve on Sunset Lake.
Approve Pay Request No. 12 to Schreiber Mullaney Construction for Lions Park Pavilion
Schreiber Mullaney had submitted Pay Request No. 12 for the new Pavilion in Lions Volunteer
Park in the amount of $11,895.19. The quantities completed to date had been reviewed and
agreed upon by the architect, contractor, and City staff. The amount indicated above reflected
the work certified through July 25, 2022, with a 5% retainage applied. The total retainage being
held to date would be $155,197.33. Adoption of the Consent Agenda approved Pay Request No.
12 in the amount of $11,895.19 to Schreiber Mullaney Construction for the construction of the
City of Hugo Lions Park Pavilion.
Approve Pay Request No. 6 from Peterson Companies for Downtown Street/Lions Park
Project
Peterson Companies, Inc. had submitted Pay Request No. 6 in the amount of $1,175,387.15 for
work certified through July 26, 2022, on the 2021 Downtown Improvement/Lions Park Project.
The roadway portion of the project was complete and significant amount of work was completed
at Lions Park. The contractor would finish installing landscaping/seed and install the playground
fence to make the project complete and begin punch-list items. Adoption of the Consent Agenda
approved Pay Request No. 6 to Peterson Companies, Inc. in the amount of $1,175,387.15.
Approve Pay Request No. 1 from Miller Excavating, Inc. for 140th Street Improvement
Project
Miller Excavating, Inc. had submitted Pay Request No. 1 in the amount of $169,629.96 for work
certified through August 5, 2022, on the 140th Street Extension Project. Subgrade preparation
and all utilities had been completed on the project. The Contractor would begin hauling sand and
gravel for the new street section in the near future. Adoption of the Consent Agenda approved
Pay Request No. 1 to Miller Excavating, Inc. in the amount of $169,629.96.
Hugo City Council Meeting Minutes for August 15, 2022
Page 6 of 10
Approve Donation from Hugo American Legion to the Hugo Fire Department
The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department for
equipment and training. Donations to the Fire Department required City Council approval.
Adoption of the Consent Agenda approved the donation of $1,000 from the Hugo American
Legion to the Hugo Fire Department.
Approve Special Event Permit for Liberty Classical Academy Fall Festival September 24,
2022
Liberty Classical Academy had requested a Special Event Permit to hold their Fall Harvest
Festival on September 24, 2022, from noon to 5 p.m. at their new school at 10158 122nd Street N.
(formerly Withrow School). Staff was notified by the applicant this event was postponed, and it
was removed from the agenda.
Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the 121
Street/Acres of Bald Eagle Improvement Project
City Engineer Mark Erichson explained that on September 21, 2021, the Council had accepted
bids and awarded a contract for construction of the 121st Street and Acres of Bald Eagle Utility
and Street Improvement Project between Everton Avenue and Falcon Avenue. The project
improvements included extension of sanitary sewer and water services to serve the Acres of Bald
Eagle development including storm sewer and street construction. The developer would be
responsible for the costs associated with the Acres of Bald Eagle, which included surface and
drainage improvements on 121st Street. The development costs were not considered as part of
this assessment but were to be paid by the developer under a separate agreement. Existing
properties along 121st Street North and Falcon Avenue North were responsible for costs
associated with the extension of sanitary sewer services and water services to the individual lots
as provided in the feasibility report. The estimated amount to be assessed to these twelve (12)
benefitting properties was $113,315.64, including construction and indirect costs. Erichson
recommended Council approve the resolution declaring the cost to be assessed and ordering
preparation of the proposed assessment roll in accordance with State Statute 429 and to approve
the resolution for hearing on proposed assessments.
Klein made motion, Strub seconded, to approve RESOLUTION NO. 2022 – 53 DECLARING
THE COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENT ROLL FOR THE 121st STREET AND ACRES OF BALD EAGLE UTILITY
AND STREET IMPROVEMENTS CITY OF HUGO, WASHINGTON COUNTY, MN.
All Ayes. Motion carried.
Klein made motion, Miron seconded, to approve RESOLUTION NO. 2022 – 54 A
RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR THE 121st STREET
AND ACRES OF BALD EAGLE UTILITY AND STREET IMPROVEMENTS CITY OF
HUGO, WASHINGTON COUNTY, MN.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for August 15, 2022
Page 7 of 10
Update on Circle Pines vs Anoka County on Rice Creek Watershed District Lawsuit
City Attorney Dave Snyder provided Council an update on the Supreme Court’s ruling on the
lawsuit between Circle Pines and Anoka County regarding appointments to the Rice Creek
Watershed District.
City Attorney Dave Snyder referenced a memo to the Council from him and a copy of the ruling
issued around July 20, 2022. In summary, it was about a lawsuit involving Anoka County
concerning the Rice Creek Watershed District’s appointment of managers. He explained the
RCWD is governed by a board of managers appointed by the counties, and they have independent
taxing authority. A few years ago, a new manager needed to be appointed by Anoka County, and
the City of Circle Pines submitted three names to the Anoka County Board. Another municipality
submitted one name. The county board declined the submitted list of nominees and appointed
someone who served before. The county’s rationale was that every city in the jurisdiction needed to
provide a list of three names, otherwise all lists were disqualified. Circle Pines filed a lawsuit, and
the Anoka County District Court’s ruling supported the Anoka County Board’s interpretation. The
ruling was appealed by Circle Pines, and it went to the Minnesota Court of Appeals who upheld the
trial court’s ruling. Circle Pines then appealed to the Minnesota Supreme Court, which granted
review. The City of Hugo, along with other cities, offered to participate by submitting an amicus
curiae brief (friend of the court) to offer its own views on the how the appointment process should
go. The City did not take any position but wanted to make sure the statute was properly interpreted.
Hugo’s interpretation was that if the County Board is presented with a list of three names, they are
obliged to appoint from that list. On July 20, 2022, a ruling was issued the Supreme Court that
agreed with the rationale the City offered. Snyder commended City Administrator Bryan Bear’s
common-sense interpretation that was ultimately adopted by the Supreme Court. He stated this
reaffirms the roles of local government involvement in nominating and appointing watershed
district managers and advises county board’s they need to draw from the cities’ list. Snyder said the
Washington County Board agreed, and communications between the City and County had been
very positive.
Miron thanked Snyder for the explanation. He said he appreciated this being brought to their
attention and asked if this would become the precedence throughout the state. Snyder replied the
statute is directed at metropolitan areas but was effective statewide.
Weidt commented on the importance of who represents the City on the watershed district board.
He said it was good to see the courts agreed, and it was important to the cities to have a voice on the
board. He thanked Bryan for his common sense.
THC/Edible Cannabis Regulation and Consideration of Moratorium to Permit Study of
Retail Sale of THC Containing Edible Food Products
City Attorney Dave Snyder explained the Minnesota Legislature had authorized the sale of
certain edible and beverage products containing up to 3% THC. The legislation had created a
situation where they could be bought and sold without any input from regulatory agencies. He
said it appeared the legislation went through relatively unnoticed. Without statewide regulations,
cities had been scrambling to evaluate it, an many had adopted a moratorium on the sale of these
items to permit time for cities to study it. He explained a moratorium is a temporary ordinance a
city can pass to stall an activity and allow time to study potential regulations and determine
Hugo City Council Meeting Minutes for August 15, 2022
Page 8 of 10
when, where, and how to permit it. A moratorium could be effective for 12 months. He said the
City could do nothing, or the City could adopt a moratorium and ask staff to look into possible
regulatory steps to bring back to the Council for consideration. Snyder had provided Council a
copy of a moratorium other cities had adopted, but said the Council had to determine what was
right for Hugo. Snyder also noted that during the process, the merchants would get the
opportunity to provide input.
Weidt asked if the moratorium could be pulled at any time and if other cities in Washington County
had adopted one. Snyder answered “yes” to both questions.
Petryk asked about products being sold freely in the absence of City regulations and whether
there was testing of products or would the City have to monitor. Snyder replied that in absence
of a moratorium, merchants were free to sell. He explained that currently THC amounts are label
dependent, and there were no regulatory mechanisms for testing. One speculation was the state
would be formulating some testing verification tools, and he said it was not likely cities would
have to take on the obligation of testing products. Petryk asked if products needed to be kept
behind the counter, and Snyder replied that it had not been addressed.
Miron said he understood THC could not be sold at liquor stores. Snyder replied that it was
likely because of other regulations on alcohol vendors. He talked about regulating it through
zoning, and a moratorium would allow the City to set regulations.
Klein said he saw it as paralleling to the liquor license. He said there are concerns with how to
regulate it. Comments from sheriff department, attorney, and retailers would be needed, and it
would take time to evaluate.
Miron agreed and said to not have uniformity from community to community was a disservice. It
would be easy if there was a common set of guidelines, and hopefully the state will take a look at
it and provide some guidance. He said a pause would be prudent to see if the state comes up with
something or allow time for the communities to.
Strub agreed on the moratorium saying there were more questions than answers.
Weidt said he had never seen anything with less direction. Nothing is known about the product,
and the state needed to take their time when passing laws.
Miron made motion, Klein seconded, to approve ORDINANCE NO. 2022-515 PROHIBITING
THE SALE, TESTING, MANUFACTUR1NG, AND DISTRIBUTION OF THC
PRODUCTS.
Miron pointed out it could be lifted at any time, and the City could reach out to neighboring
communities for uniform standards.
All Ayes.
Hugo City Council Meeting Minutes for August 15, 2022
Page 9 of 10
North Star Elementary Community-Wide Open House Thursday, August 25, 2022
Community Development Director Rachel Juba informed Council they had been invited to attend
the Community-Wide Open House at the new North Star Elementary School, 15198 Forest
Boulevard North, on Thursday, August 25, 2022, from 3-6 p.m.
Petryk made motion, Klein seconded, to schedule a meeting to attend the North Star Elementary
Community-Wide Open House on Thursday, August 25, 2022.
All Ayes. Motion carried.
Midyear Budget Workshop on Wednesday, August 31, 2022
Community Development Director Rachel Juba reminded Council of the Midyear Budget
Workshop scheduled for Wednesday, August 31, 2022 at 5 p.m.
Reschedule September 5, 2022, Council Meeting to September 6, 2022
The first meeting in September falls on Labor Day. Community Development Director Rachel
Juba recommended Council reschedule the meeting for the following day, Tuesday, September
6, 2022.
Miron made motion, Klein seconded, to reschedule the first meeting in September to Tuesday,
September 6, 2022.
All Ayes. Motion carried.
Set Date for Lions Park Grand Opening for Thursday, September 15 or 22, 2022
The Lions Volunteer Park and Peder Pedersen Pavilion were nearly complete. Community
Development Director Rachel Juba recommended Council schedule a Grand Opening on
Thursday, September 15 or Thursday, September 22, 2022 beginning at 3 p.m.
Miron made motion, Petryk seconded, to schedule the Lions Volunteer Park Grand Opening for
sept 22, 2022, at 3 p.m.
All Ayes. Motion carried.
Retirement Party for Firefighter Jodie Guareschi Saturday, September 17, 2022
Community Development Director Rachel Juba informed Council a retirement party would be
held for retiring firefighter Jodie Guareschi on Saturday, September 17, 2022 from 3-7 p.m. at
the Rice Lake Centre.
Petryk made motion, Miron seconded, to schedule a meeting to attend the retirement party for
Jodie Guareschi on Saturday, September 17, 2022, at 3 p.m.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for August 15, 2022
Page 10 of 10
Liberty Classical Academy Fall Harvest Festival Saturday September 24, 2022
Staff was informed this event was being postponed until next year, and this was removed from
the agenda.
Adjournment
Klein made motion, Strub seconded, to adjourn at 7:43 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
PRESENT: Strub, Klein, Miron, Petryk, Weidt
ABSENT: None
The Hugo City Council attended North Star Elementary School Open House. The new
elementary school is located at15198 Forest Boulevard N. Following the ribbon cutting
ceremony, Council met with Principal Dan Schmidt, teachers, and staff.
Respectfully Submitted,
Michele Lindau,
City Clerk
Minutes
HUGO CITY COUNCIL MEETING
NORTH STAR ELEMENTARY OPEN HOUSE
THURSDAY, AUGUST 25, 2022 @ 3 P.M.
City of Hugo Claims
September 6, 2022 G. 1
Vendor Invoice Amount Description Department
Alex Air Apparatus Inc INV-46197 69.50$ Gear Clean Laundry Soap Fire Dept
Alex Air Apparatus Inc INV-46197 29.70$ Helmet Decals Fire Dept
Alex Air Apparatus Inc INV-46227 324.58$ Face Shields Fire Dept
Ancom Communications 109410 3,823.00$ Pagers & Maintenance Plans (7) Fire Dept
Aspen Mills 296360 57.70$ Name Tags Fire Dept
Bituminous Roadways Inc 31715 468.57$ Asphalt Street Dept
Canteen Refreshment Services MSP50636 252.01$ Breakroom Supplies Public Works
CDW Government Inc BQ82288 13.56$ USB Cord - Traffic Counters Engineering Dept
Century Link 651 426-8763 72.37$ 911 Emergency Line Administration
Cintas Corporation 5114744870 163.88$ First Aid Supplies Gen Gov't Bldgs
Cintas Corporation 5114744870 82.97$ First Aid Supplies Public Works
Cintas Corporation 5118322572 162.02$ First Aid Supplies Public Works
Cintas Corporation 5118322572 89.80$ First Aid Supplies Gen Gov't Bldgs
City of Roseville 231139 7,398.73$ August Computer Service Various
Comcast 8/5/2022 2.25$ Business Internet (thru September 14) Fire Dept
Comcast 152313919 494.42$ Business Internet (August) Administration
Companion Animal Control LLC July 347.50$ Callout Fees & Mileage Animal Control
Core & Main LP Q057471 4,480.65$ Radio Meters Water Utility
Cummins Sales and Service E4-32876 185.42$ Parts - Unit #303 Water & Sewer
Custom Cap & Tire LLC 270050442 507.48$ Tires - Unit #108-04 Parks Dept
Earl F. Andersen 0130255-IN 291.00$ Street Sign Plates Street Dept
Emergency Apparatus Maintenance Inc 124242 291.54$ Repairs - Unit #7103-08 Fire Dept
Emergency Apparatus Maintenance Inc 124243 612.93$ Repairs - Unit #7104-18 Fire Dept
Fire Catt LLC 11197 2,224.00$ Fire Hose Testing Fire Dept
Fire Instruction Rescue Education 5690 650.00$ Live Burn Training - Bus Extrication Fire Dept
Fusion Learning Partners IZA000G 129.00$ Land Use On-Demand Library Access - M. Gort Planning & Zoning
Garcia, Steven CLAIM 150.00$ Work Boot Reimbursement Street Dept
Gene's Disposal Service Inc 449227 1,393.18$ July Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 449227 209.06$ July Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 449227 205.32$ July Waste Hauling - Rice Lake Room Public Works
Gene's Disposal Service Inc 449227 98.35$ July Waste Hauling - City Hall Gen Gov't Bldgs
Grainger 9390421064 45.32$ Parts - Unit #107-02 Water & Sewer
Grainger 9393509501 63.82$ Wheel Brush Public Works
Graphic Resources 73846 593.88$ Utility Bill Mailing Water & Sewer
Hawkins Inc 6253095 3,545.47$ Water Chemicals Water Utility
HCM Architects 2066-20 5,937.52$ Lions Park Architect Services Special Parks Fund
Henricksen PSG 733443 92,817.77$ Office Furniture - New PW Facility Public Works
Hisdahl Inc 17543 1,420.54$ HFD Shirts & Embroidery Fire Dept
Hoernemann, Ross CLAIM 66.48$ Fire Department Open House Supplies (Amazon) Fire Dept
Hoernemann, Ross CLAIM 33.89$ Fire Department Supplies (Amazon) Fire Dept
Hotsy Equipment of Minnesota 14230 659.35$ Bulk Soap for Washbay Public Works
Hugo Equipment Company 179601 27.99$ Parts - Unit #344-20 Parks Dept
Hugo Equipment Company 180096 65.97$ Parts - Unit #338-17 Parks Dept
Hugo Equipment Company 180130 594.98$ Parts for Weed Whips Parks Dept
Hugo Equipment Company 180196 93.28$ Parts - Unit #309-05 Parks Dept
Hugo Equipment Company 180367 991.82$ Parts - Unit #338-17 Parks Dept
Hugo Equipment Company 180791 26.42$ Parts for Weed Whips Parks Dept
Hugo Equipment Company 180945 125.94$ Parts - Unit #338-17 Parks Dept
Hugo Equipment Company 180945 7.02$ Parts - Unit #324-09 Parks Dept
Hugo Equipment Company 181009 99.96$ Parts - Unit #319 Parks Dept
Hugo Equipment Company 181012 3.49$ Parts - Unit #330 Street Dept
Hugo Equipment Company 181016 74.87$ Parts - Unit #318-06 Parks Dept
Hugo Equipment Company 181254 1,109.68$ Parts - Unit #338-17 Parks Dept
Hugo Equipment Company 181259 24.34$ Parts - Unit #338-17 Parks Dept
Hugo Equipment Company 181259 (43.41)$ Parts - Unit #338-17 (Returned) Parks Dept
Hugo Equipment Company 181273 1,443.97$ Parts - Unit #338-17 Parks Dept
Hugo Equipment Company 181273 (991.40)$ Parts - Unit #338-17 (Returned) Parks Dept
Hugo Equipment Company 181584 47.96$ Shop Supplies Public Works
Hugo Equipment Company 181584 24.99$ Parts - Unit #485 Parks Dept
Hugo Equipment Company 182829 91.98$ Tires - Unit #328-11 Parks Dept
Hugo Equipment Company 182857 499.99$ Parts - Unit #328-11 Parks Dept
Hugo Equipment Company 182857 33.99$ Parts - Unit #318-06 Parks Dept
Hugo Equipment Company 182888 31.98$ Parts - Unit #319-07 Parks Dept
Hugo Equipment Company 182951 1.29$ Parts - Unit #9101 Fire Dept
Hugo Feed Mill 66721 26.99$ Pitchfork Handle Parks Dept
Hugo Feed Mill 130616 8.99$ Hardware - City Hall Gen Gov't Bldgs
Hugo Feed Mill 130858 287.50$ Grass Seed Mix Street Dept
Hugo Feed Mill 131784 8.49$ Hardware - Lift Station No. 2 Sewer Utility
Innovative Office Solutions LLC IN3883683 56.96$ Post Its & Tape Public Works
Page 1
City of Hugo Claims
September 6, 2022 G. 1
Vendor Invoice Amount Description Department
Innovative Office Solutions LLC IN3883683 53.00$ Trash Can Liners - Hanifl Parks Dept
Innovative Office Solutions LLC IN3883683 53.00$ Trash Can Liners Public Works
Innovative Office Solutions LLC IN3883683 53.00$ Trash Can Liners - Rice Lake Room Public Works
Innovative Office Solutions LLC IN3883683 38.58$ Restroom Supplies - Hanifl Parks Dept
Innovative Office Solutions LLC IN3886879 29.17$ Desk Pad Public Works
Innovative Office Solutions LLC IN3887648 45.18$ Election Supplies Elections
Innovative Office Solutions LLC IN3890803 144.63$ Breakroom Supplies Public Works
Innovative Office Solutions LLC IN3898866 174.42$ Toner Cartridges Finance Dept
Instrumental Research Inc 4109 112.00$ Water Bacteria Testing Water Utility
Instrumental Research Inc 4185 112.00$ Water Bacteria Testing Water Utility
Instrumental Research Inc 4278 112.00$ Water Bacteria Testing Water Utility
Kath Fuel Oil Service Co. 748590 917.11$ Bulk Diesel Exhaust Fluid Public Works
Kath Fuel Oil Service Co. 749969 135.00$ Repairs - Diesel Exhaust Fluid Tank Public Works
Kath Fuel Oil Service Co. 12320094 11,908.10$ July Unleaded Gas & Diesel Purchases Various
Klein, Matthew CLAIM 269.99$ Work Boot Reimbursement Street Dept
L.T.G. Power Equipment 270188 407.85$ Parts - Unit #344-20 Parks Dept
Laughlin's Pest Control 53013 97.75$ August Pest Control Service Gen Gov't Bldgs
Lindau, Michele CLAIM 236.25$ Election Judge Supplies Elections
Lindau, Michele CLAIM 21.56$ Election Mileage Elections
Lindau, Michele CLAIM 14.99$ Canva Subscription Administration
Lindau, Michele CLAIM 13.98$ Election Judge Supplies (Walmart) Elections
Lindau, Michele CLAIM 9.96$ Election Judge Supplies (Walmart) Elections
Loffler Companies Inc 479557555 480.31$ August Copier Service Payment Administration
Marco INV10203030 46.66$ August Copier Maintenance Building Inspections
Menards 86143 43.88$ Fire Department Supplies Fire Dept
Menards 89294 242.70$ Sidewalk - New PW Facility Public Works
Menards 89294 71.21$ Hardware - Arcand Park Bridge Repairs Parks Dept
Menards 89715 89.96$ Flags & Flagpoles Elections
Menards 89715 75.91$ Emergency Lighting Fire Dept
Menards 89716 208.98$ Dehumidifier & Hose - Public Works Public Works
Menards 89716 208.98$ Dehumidifier & Hose - Well No. 4 Water Utility
Menards 89972 49.89$ Shop Supplies Public Works
Minnesota Cleaning Services Inc 0922HH01 605.00$ August Cleaning Services Gen Gov't Bldgs
Minnesota Cleaning Services Inc 0922HH02 100.00$ August Cleaning Services - Hanifl Parks Dept
Minnesota Cleaning Services Inc 0922HH03 741.00$ August Cleaning Services - New PW Facility Public Works
Minnesota Cleaning Services Inc 0922HH03 450.00$ August Cleaning Services Fire Dept
Minnesota Cleaning Services Inc 0922HH03 247.00$ August Cleaning Services - Rice Lake Room Public Works
Minnesota State Fire Chiefs Association 4295 300.00$ 2022 Conference Registration - Ross Hoernemann Fire Dept
Minnesota State Fire Chiefs Association 4298 300.00$ 2022 Conference Registration - Jason Palmquist Fire Dept
Minnesota State Fire Chiefs Association 4302 300.00$ 2022 Conference Registration - Colin Emans Fire Dept
MN Fire Service Certification Board 10409 400.00$ Recertifications (16) Fire Dept
Northern Door Company 71361 1,243.95$ Garage Door Repairs Public Works
Olson's Sewer Service Inc 98587 1,235.00$ PW Facility Septic System Pumping Public Works
Peterson Companies 49535 1,903.34$ CSAH 8 Stormwater Reuse Start Up & Testing Stormwater Fund
Press Publications 748192 152.40$ Ordinance 2022-513 Ordinances/Proceedings
Ricoh USA, Inc 106434396 194.61$ September Copier Lease Payment Public Works
Schifsky (T.A.) & Sons Inc 68280 895.50$ Asphalt Street Dept
Signature Lighting Inc 1318 4,141.14$ Streetlight Repairs - Materials Street Dept
SiteOne Landscape Supply LLC 122476069-001 144.73$ Grass Seed Parks Dept
SiteOne Landscape Supply LLC 122476069-001 119.60$ Weed Barrier Parks Dept
Smith, Schafer & Associates 11259 1,975.00$ Accounting Assistance Finance Dept
Smith, Schafer & Associates 11259 1,000.00$ 2021 Audit Final Billing Finance Dept
Stanley Access Technologies Inc 906618507 220.00$ Repairs - Touchless Door Openers (CH) Gen Gov't Bldgs
Toshiba Financial Services 5021020542 148.74$ July Copier Lease Payment Fire Dept
Toshiba Financial Services 5021020542 18.25$ Overage Charges (Color) Fire Dept
Toshiba Financial Services 5021020542 2.23$ Overage Charges (B & W) Fire Dept
Triemert, Corey CLAIM 289.97$ Cold Weather Gear Street Dept
Triemert, Corey CLAIM 212.46$ Cold Weather Gear Street Dept
Triemert, Corey CLAIM 211.73$ Rain Gear Street Dept
Triemert, Corey CLAIM 150.00$ Work Boot Reimbursement Street Dept
Triemert, Corey CLAIM 100.00$ Rain Boot Reimbursement Street Dept
TrueNorth Steel BL0000015105 1,187.70$ Culverts, Bands, Etc Stormwater Fund
TruGreen 163089115 90.00$ Weed Control - Well No. 6 Water Utility
Uline 152265503 114.67$ Traffic Control Signs Fire Dept
Uline 152265503 73.66$ Fire Extinguisher Mount - Unit #6108-22 Fire Dept
UniFirst Corporation 090 0710189 119.79$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 090 0711520 119.79$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 090 0712852 119.79$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 090 0714183 14.08$ Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
Page 2
City of Hugo Claims
September 6, 2022 G. 1
Vendor Invoice Amount Description Department
UniFirst Corporation 090 0714185 158.15$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
Verizon Wireless 9911869325 93.11$ Cellular Phone Charges Public Works
Verizon Wireless 9912707648 1,050.34$ Cellular Phone Charges Various
Wewers Tree Spading Inc 223021 500.00$ Maple Trees (2) Street Dept
White Bear Locksmith 33803 50.00$ Keys Public Works
White Bear Plumbing Inc 7494 375.00$ Restroom Repairs (FH) Fire Dept
WSB & Associates June 111,719.75$ Engineering Fees - See Attached Breakdown Various
Xcel Energy 51-0013009096-8 155.38$ Water Tower No. 4 Electric Water Utility
Xcel Energy 51-0013465654-0 1,217.28$ CSAH 8 Stormwater Reuse Electric Service Stormwater Fund
Xcel Energy 51-0013493712-0 30.59$ Lions Park Pavilion Natural Gas Service Parks Dept
Xcel Energy 51-0013848498-2 343.91$ Temp Electric Service - Lions Park Parks Dept
Xcel Energy 51-0013971834-1 49.89$ 152nd Street Stop Light Street Dept
Ziegler Inc IN000648308 203.96$ Parts - Unit #326-11 Parks Dept
287,307.05$ Total Claims for September 6, 2022
Page 3
COOPERATIVE AGREEMENT BETWEEN THE CITY OF
HUGO AND WASHINGTON COUNTY FOR A VISIONING AND
JURISDICTIONAL TRANSFER STUDY
ON TRUNK HIGHWAY (TH) 61
IN THE CITY OF HUGO
THIS AGREEMENT, by and between the City of Hugo, a municipal corporation, hereinafter referred to as the
"City", and Washington County, a political subdivision of the State of Minnesota, hereinafter referred to as the
"County.”
WITNESSETH:
WHEREAS, the County intends to launch a Visioning and Jurisdictional Transfer Study for Trunk Highway (TH) 61,
hereinafter referred to as the “Study”, in the Cities of Hugo and Forest Lake; and
WHEREAS, the Study as designed will review jurisdictional control in the Cities of Hugo and Forest Lake; and
WHEREAS, the City and the County desire to use the Study to conduct additional corridor visioning for TH 61
within the boundaries of the City of Hugo; and
WHEREAS, the County, through its Public Works Department, with the concurrence of the City, has engaged a
consultant planning and engineering firm for planning services; and
WHEREAS, through the request for proposal process in partnership with the City, the consultant planning and
engineering firm of Bolton & Menk was selected to perform these services; and
WHEREAS, a cooperative effort between the City and the County is the appropriate method to share costs of
developing that corridor vision within the City of Hugo; and
WHEREAS, this Agreement is made pursuant to statutory authority contained in Minnesota Statute 162.17 sub.1
and Minnesota Statute 471.59.
NOW THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
A.PURPOSE
The purpose of this Agreement is set forth in the above whereas clauses which are all incorporated by
reference as if fully set forth herein and shall consist of this Agreement and Exhibit A (Location Map), Exhibit
B (Scope), and Exhibit C (Fee Detail).
B.CONSULTANT CONTRACT
The County shall enter into a contract with the consultant planning and engineering firm of Bolton & Menk,
in an amount not to exceed $249,724.
C.COST PARTICIPATION ITEMS AND ESTIMATED COSTS
The City shall pay to the County up to $50,000 (on a pro-rata basis) for its share of the Visioning and
Jurisdictional Transfer Study for Trunk Highway (TH) 61.
WASHIN
CONTRACT NO.
TON COUNTY
15081
DEPT. PUBLIC WORKS
DIVISION TRANSPORTATION
TERM SIGNATURE – END OF PROJECT
G.3
The following table lists the expected City contribution:
TABLE 1 – ESTIMATED COSTS
Washington County and City of Hugo Cost Share Summary
ITEM
COUNTY COST
CITY COST
TOTAL
ESTIMATED
COST
Visioning and Jurisdictional Transfer Study $199,724 $50,000 $249,724
If study costs exceed the estimated amount of $249,724, a new cost share agreement may be negotiated with
the City of Hugo in the parties’ reasonable discretion.
D. PAYMENT
The County will bill the City once upon study completion for $50,000 as well as for any additional costs
negotiated as a result of changes to scope or contract amendment which are approved in advance, in
writing, by the City of Hugo.
E. CITY INFORMATION
The City is responsible for providing Bolton & Menk with needed utility information, design criteria, existing
easements, or other information that will assist in preparation of the design plans.
F. CONTRACT CHANGES
Any modifications or additions to the Bolton & Menk contract shall be made by supplemental agreement.
The fee modifications or additions shall be negotiated between the County and City.
G. CONDITIONS
The City shall not assess or otherwise recover any portion of its cost for this Project through special
assessment of County-owned property.
H. CIVIL RIGHTS AND NON-DISCRIMINATION
The provisions of Minn. Stat. 181.59 and of any applicable ordinance relating to civil rights and
discrimination shall be considered part of this Agreement as if fully set further herein and shall be part of any
Agreement entered into by the parties with any contractor subcontractor, or material suppliers.
I. WORKERS COMPENSATION
It is hereby understood and agreed that any and all employees of the City and all other persons employed by
the City in the performance of construction and/or construction engineering work or services required or
provided for under this Agreement shall not be considered employees of the County and that any and all
claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of
said employees while so engaged and any and all claims made by any third parties as a consequence of any
act or omission on the part of said City employees while so engaged on any of the construction and/or
construction engineering work or services to be rendered herein shall in no way be the obligation or
responsibility of the County.
It is hereby understood and agreed that any and all employees of the County and all other persons employed
by the County in the performance of construction and/or construction engineering work or services required
or provided for under this Agreement shall not be considered employees of the City and that any and all
claims that may or might arise under the Worker’s Compensation Act of the State of Minnesota on behalf of
said employees while so engaged and any and all claims made by any third parties as a consequence of any
act or omission on the part of said County employees while so engaged on any of the construction and/or
construction engineering work or services to be rendered herein shall in no way be the obligation or
responsibility of the City.
J. INDEMNIFICATION
1. The City agrees that it will defend, indemnify and hold harmless the County against any and all liability,
loss, damages, costs and expenses which the County may hereafter sustain, incur or be required to pay
by reason of any negligent act by the City, its agents, officers or employees during the performance of
this Agreement.
2. The County agrees that it will defend, indemnify and hold harmless the City against any and all liability,
loss, damages, costs and expenses which the City may hereafter sustain, incur or be required to pay by
reason of any negligent act by the County, its agents, officers or employees during the performance of
this Agreement.
3. To the fullest extent permitted by law, actions by the parties to this Agreement are intended to be and
shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed
a “single governmental unit” for the purposes of liability, as set forth in Minnesota Statutes, Section
471.59, subd. 1a.(b). The parties to this Agreement are not liable for the acts or omissions of another
party to this Agreement except to the extent they have agreed in writing to be responsible for the acts
or omissions of the other parties as provided for in Section 471.59, subd. 1a.
4. Each party’s liability shall be governed by the provisions of Minnesota Statutes, Chapter 466 and other
applicable law. The parties agree that liability under this Agreement is controlled by Minnesota Statute
471.59, subdivision 1a. and that the total liability for the parties shall not exceed the limits on governmental
liability for a single unit of government as specified in 466.04, subdivision 1(a).
K. DATA PRACTICES
All data collected, created, received, maintained, disseminated, or used for any purposes in the course of
this Agreement is governed by the Minnesota Government Data Practices Act, Minnesota Statutes 1984,
Section 13.01, et seq. or any other applicable state statutes and state rules adopted to implement the Act,
as well as state statutes and federal regulations on data privacy.
L. TERM
This Agreement shall remain in full force and effect until terminated by mutual Agreement of the parties.
M. COUNTERPARTS
This Agreement may be executed in counterparts.
N. SEVERABILITY
If any provision or provisions of this Agreement are held to be invalid, illegal, or unenforceable, the validity,
legality, and enforceability of the remaining provisions shall not be affected.
IN TESTIMONY WHEREOF the parties have duly executed this Agreement by their duly authorized officers.
WASHINGTON COUNTY CITY OF HUGO
Chair Date Mayor Date
Board of Commissioners
Kevin Corbid Date City Clerk Date
County Administrator
Approved as to form: Approved as to form:
Assistant County Attorney Date City Attorney Date
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Washington County Public Works
3/7/2022
APPENDIX B: Study Location Map
19
EXHIBIT A
Scope of Work & Deliverables
Task 1. Project Management
Bolton & Menk will manage all aspect of the project including the following:
1.1. Schedule – Upon notice to proceed we will develop a project schedule that identifies timelines
for all project tasks and includes dates for submittal and review of project deliverables. A draft
schedule will be provided to the County’s Project Manager at the project kick-off meeting for
review and approval. We will review the schedule at least monthly throughout the duration of
the project and update as needed.
1.2. Meetings – We will organize and lead meetings including monthly project management team
(PMT) meetings with County (Public Works and Regional Railroad Authority), City of Hugo, and
MnDOT staff and other meetings as needed to facilitate coordination with other involved
agencies. This includes preparation of agendas/packets and complete meeting notes within one
week following the meeting. Up to 20 meetings with at least two Bolton & Menk staff
participating are included.
1.3. Monthly Progress Reports and Invoices – We will prepare a monthly updates of work tasks to
be submitted with invoices, which will clearly define the percentage of project completion and
the percentage of project billed to date for each work task and the total project. Invoices will be
submitted by email to PW-Payables@co.washington.mn.us and copied to the County’s Project
Manager.
1.4. Project Administration and Coordination – We will administer all aspects of the contract and
coordinate with County and other agency staff as needed to facilitate completion of the scope
of work. This includes bi-weekly phone calls with the County’s Project Manager. We have
assumed up to 26, 30-minute calls.
1.5 QA/QC – We will perform QA/QC throughout the study focusing on deliverables. Our project
manager will enforce and oversee performance of these functions.
Deliverables: Baseline project schedule and monthly schedule updates; meeting materials
including agendas, handouts, graphics, and notes; monthly invoices and
progress reports.
Task 2. Public and Agency Involvement
2.1. Study Goals and Objectives – We will, with direction from the Washington County Project
Manager and the PMT, confirm the project goals and objectives set forth in the Request for
Proposals (RFP).
EXHIBIT B
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
2
2.1.1. Elected Officials Goal Setting Session – This subtask includes coordinating and leading an in-
person goal setting session to be scheduled within the first two weeks upon notice to proceed
and held in Summer 2022. Attendees will include elected officials and staff from the County, City
of Hugo, MnDOT, other stakeholders, and the consultant team. The purpose of the work session
will be to establish the study purpose and need, refine and prioritize goals, identify
opportunities and barriers, and determine successful outcomes. We will identify potential
venues and secure the meeting location and prepare invitations, meeting agenda and summary,
presentation, handouts, and graphics.
Information gathered during the goal setting session will be brought forth and refined as needed
as information is collected and analyzed as a part of study Tasks 3 and 4.
2.2. Public Involvement Plan – Bolton & Menk will draft a Public Involvement Plan (PIP) within 30
days of contract notice to proceed. The document will be a practical guide identifying vision
study inputs, approaches, and integration of public involvement with the overall work plan,
including:
• Study team roles and processes, addressing involvement of the PMT, the Cities of Hugo
and Forest Lake, MnDOT, other stakeholder agencies, and the consulting team
• Protocols for informing the Washington County Board and City Councils regarding study
progress/status, which will be led by County and City staff
• Stakeholder identification, including demographic data collection/tracking per the
county’s Title VI plan, and the planned methods to reach them
• Coordination and integration of public involvement/outreach with other tasks
• Recommended alternatives to maximize the effectiveness of outreach using available
resources
The draft PIP will be discussed with the PMT at the project kickoff and updated accordingly. It
may also be amended periodically throughout the study to manage progress, issues, changes,
and stakeholder needs.
2.3. Public Outreach Meetings – This scope of work includes the following public outreach meetings:
• Open Houses (2)
• Pop-ups (2)
• Individual or small-group business/property owner meetings (up to 6)
2.4. Other Outreach Activities – Bolton & Menk will utilize the following strategies to solicit public
input and to share study information with interested stakeholders:
• Digital/Social Media and Website Content – We will provide content for regular project
updates via social media accounts that are maintained and administered by the project
partners. Study content will also be developed and provided to Washington County for
distribution through a County-hosted project website.
Deliverables: Study Goals and Objectives Memo; Goal Setting Session invitations, agendas,
summary, presentation, graphics, handouts, and graphics; Public Involvement
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
3
Plan, to be updated as needed; attendance/facilitation and materials for all
outreach meetings; and digital/social media/website content.
Task 3. Corridor Inventory, Context, and Community Priorities
The Task 3 objectives will be to establish corridor background and provide a focused and high-level
summary on relevant recommendations or anticipated impacts gathered from existing context, future
plans, socioeconomics, community resources, and the values, priorities, and visions of the stakeholders.
Findings and information will be shared in a visually-pleasing, easy to read format with bulleted lists and
charts representing the findings as opposed to extensive write ups. For reference and more detailed
information, links to each relevant plan will be provided.
Through this process, Bolton & Menk will determine if sub-areas should be identified based on the
unique characteristics of different areas of the corridor. The minimum content will address:
3.1. High-level corridor context, including the location and role of all transportation modes in the TH
61 corridor, the role of TH 61 in the region, general corridor management challenges, and
stakeholder perspectives. The TH 61 Corridor and surrounding area have multiple planning
documents that guide transportation and land use decisions. We will review and summarize
relevant findings from the documents listed below. The summary of findings will focus on
commonalities between plans and where there is any anticipated conflict of guidance between
documents. We will review the following for this task:
o Master Plan for Hardwood Creek Regional Trail
o Documentation for the Hardwood Creek Regional Trail extension (currently in draft
form)
o Washington County 2040 Comprehensive Plan
o Washington County Regional Railroad Authority Property Management Plan
o Hugo & MnDOT 2007 TH 61 Expansion Layout
o Washington County and MnDOT Turnback MOU
o MOVE Washington County Bicycle and Pedestrian Plan
o City of Forest Lake 2040 Comprehensive Plan
o City of Hugo 2040 Comprehensive Plan
o City of Hugo Downtown Plan and Design Guidelines
o City of Forest Lake Downtown Planning DRAFT
o METRO Purple Line/Rush Line BRT Documents:
Environmental Assessment
Locally Preferred Alternative Selection Report
Other documents identified by the PMT
o TH 61 right-of-way characteristics and related features (e.g., right-of-way widths,
setbacks, utilities, railroad information)
3.2. Land uses, key resources, and planning issues surrounding the corridor, highlighting existing and
planned land uses and community objectives (reference 2040 comprehensive plans and
stakeholder input); development and redevelopment areas; environmental resources, drainage,
and water features; recreational resources and plans; schools; government facilities; and other
land-related corridor planning issues. We will evaluate land uses along the corridor and identify
areas where land uses should change to facilitate the long-term vision.
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
4
3.3. Population, employment, and land-use-density data, including data for future development or
redevelopment areas, identifying racial minority or low-income areas (using block group data),
other under-represented groups, and public institutions/services. The highest densities of
employment and housing and will be highlighted (existing or planned). The data collected in this
subtask will be reported to support transportation equity objectives and will be screened based
on transportation equity and environmental justice guidance/tools.
3.4 The findings from this task will be incorporated into the storybook style Final Study Report
identified as a deliverable under Task 7. We will develop a 2–3-page summary that will serve as
‘hard copy’ documentation and for sharing with stakeholder agencies boards and councils.
Deliverables: Mapping of surrounding land uses/context accompanied by a high-level visual
summary of relevant socioeconomic data and identification of special issues; 2-
3-page Summary.
Task 4. Transportation Mode Data Collection
4.1 Data Collection – Available MnDOT average daily traffic data will be obtained. Maps will be
prepared to illustrate this data. Data from 2019 or later will be considered existing conditions.
Where sufficient data is available, traffic impacts from the COVID-19 pandemic will be
evaluated.
24 hours of intersection turning movement data will be collected at the following intersections
in the project area:
1. 175th Street North/Forest Boulevard
2. 170th Street North/CSAH 4
3. 165th Street North
4. 159th Street North
5. 152nd Street North
6. 150th Street North
7. 148th Street North
8. 147th Street North
9. 146th Street North
10. 145th Street North
11. Frenchman Road/CSAH 8 west
12. 141st Street North
13. 140th Street North/CSAH 8 east
14. 137th Street North
15. 134th Street North
16. 130th Street North
17. 125th Street North
18. 120th Street North/County Road J/CSAH 81
The data collection plan will be developed to best ensure that data reflects typical traffic
conditions. Collected turning movement data will include truck data and pedestrian/bicycle
crossing data. Pedestrian and bicycle data will be supplemented with data from Strava, where
possible.
Maps/graphics will be prepared to illustrate existing AM and PM peak hour turning movements
at key study area intersections. These graphics will also illustrate the existing roadway/lane
configurations at study intersections.
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
5
Study area crash data from 1/1/2017 to 12/31/2021 will be obtained from MnDOT’s MnCMAT2
crash database. Detailed intersection crash analysis will be performed at each of the
intersections where 24 hour turning movement counts are collected.
Transportation data from StreetLight data will be obtained using the Washington County
StreetLight Data subscription. This analysis will identify origin-destination patterns in the study
area, typical trip lengths on TH 61, travel time reliability, and potential latent non-motorized
travel demand.
4.2 Traffic projections – We will develop traffic projections for 2030 and 2040 conditions. Traffic
forecasts will be based on a review of relevant planning documents and a review of travel
demand model results from the Washington County and Metropolitan Council travel demand
models.
A sensitivity analysis will be performed to consider the impact from changes in the
transportation landscape such as increased teleworking, connected/autonomous vehicles, and
increased transit or non-motorized mode splits. Sensitivity analysis will be used to develop a
range of potential future conditions that will be vetted through project partners.
Finalized 2030 and 2040 traffic projections will include daily future traffic estimates and AM/PM
peak hour turning movement estimates.
4.3 No Build Traffic Operations Analysis – AM and PM peak hour traffic operations analysis will be
performed for all intersections listed in Task 4.1. This analysis will be performed using existing
traffic data, 2030 traffic forecasts, and 2040 traffic forecasts. Analysis will be completed using
the Synchro 11/SimTraffic software. Key measures of effectiveness that will be reported include
approach and overall intersection delays/levels of service, queues, and travel times.
Analysis will first be performed assuming the existing roadway configuration to identify traffic
operations issues that exist today or are expected to be introduced by traffic growth through
2040. For 2030 and 2040 traffic conditions, any fiscally constrained roadway improvements that
are documented in local planning documents will be considered to be in place for No Build
condition analyses for the appropriate years. Analysis will assume operations at LOS E or worse
to be deficient, in accordance with typical roadway design standards for the area.
Sensitivity analysis for alternative growth or travel behavior scenarios will be modeled by
applying generalized adjustment factors to baseline turning movement projections that are
established in Task 4.2. We assume up to two sensitivity analysis runs (higher than the forecast
and lower than the forecast). This will be summarized in the existing and future traffic
conditions memorandum.
4.4 Crash Analysis – Using the crash data described in Task 4.1, intersection and corridor crash
frequencies and rates will be calculated to identify potential roadway safety issues in the study
area. Crash analysis will be guided by the Critical Crash Analysis concept that is described in the
MnDOT Traffic Safety Fundamentals Handbook. For comparison purposes, data from the 2016-
2020 MnDOT Green Sheets will be utilized.
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
6
Crash analysis results will be visualized in maps to best illustrate trends and locations with
identified safety issues. This will be summarized in the existing and future traffic conditions
memorandum.
4.5 Pedestrian, Bicycle, and Transit Needs Analysis – Based on a review of existing pedestrian,
bicycle, and transit facilities, existing non-automobile travel demand, and surrounding non-
motorized activity generators, potential issues related to non-automobile accessibility, comfort,
and safety will be identified. This will be summarized in a pedestrian, bicycle, and transit needs
memorandum.
4.6 Roadway Design Guidance – Using applicable design guidelines, a preferred set of design
standards for the TH 61 corridor will be developed. Existing corridor design will then be
compared to the recommended standards to identify potential improvements that can be
considered in subsequent phases of the project.
Based on existing land use, anticipated land use changes, stakeholder input, and issues
identified from previous components of Task 4, an access blueprint will be developed. This
blueprint is intended to form consensus on a corridor vision as it relates to the desired spacing
of primary and secondary access locations. This will be summarized in a roadway design
guidance and access blueprint memorandum.
Deliverables: MnDOT Daily Average Traffic Data; Maps showing 24-Hour Intersection Turning
Movement Data, including truck and pedestrian/bicyclist crossing data;
StreetLight data; 2030 and 2040 Forecast Traffic Volumes; Existing and Future
Traffic Conditions Memorandum; Pedestrian, Bicycle, and Transit Needs
Memorandum; Roadway Design Guidance and Access Blueprint Memorandum.
Task 5. Corridor Management Concepts, Feasibility Review, and
Recommendations
Using analysis completed in Tasks 3 and 4 as a basis, a preliminary set of high-level corridor
improvement concepts will be identified. Concepts will have the goal of mitigating identified issues
related to traffic flow, access, crash history, and multimodal accessibility, comfort, and safety. It is
anticipated that concept development will be discussed and shared, breaking the study area into logical
segments/zones based on corridor context.
5.1 Typical Section Development – Preliminary concept development will focus on identifying
typical roadway cross sections concepts, which will include multimodal facilities. Typical sections
will be developed and vetted through project partners. A PMT meeting will be reserved for a
brainstorming workshop to present draft typical sections and provide partners an opportunity to
comment on and recommend revisions.
5.2 Intersection Alternatives Development – After feasible cross-section types have been vetted
through project partners, more detailed analysis will be performed for study intersections to
identify alternatives for intersection improvements such as lane reconfigurations, traffic control
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
7
revisions, and/or multimodal crossing enhancements. Intersection alternatives analysis will
focus on compatibility with overall roadway sections and access management considerations.
Options will be analyzed from a traffic perspective in the 2040 build year using
Synchro/SimTraffic with similar MOEs implemented as discussed in Task 4.3. The intersection
options will be shown using sketch/stick level GIS-based graphics to illustrate how the
alternatives fit in the corridor context. This will pair with the access blueprint developed in Task
4.6.
5.3 Corridor Concept Development – Using takeaways from the high-level concept development
and intersection alternative, up to two overall corridor vision ideas will be developed. The
concepts will be displayed using GIS to illustrate intersection options (e.g., full access, partial
access, roundabout, signal), access spacing, where different typical sections start/stop, and right
of way needed. Right of way will be drafted in CAD based on standard dimensions for different
typical sections and intersection treatments. Up to two options will be drafted in CAD (2D
linework) for the downtown area of Hugo (140th to 150th Street N) to better illustrate how these
options fit.
5.4 Alternatives Analysis, Evaluation, and Recommendations – Alternatives that are carried
forward past the initial brainstorming phase will be analyzed in terms of their performance in
key metrics. These metrics will include: Traffic operations, safety benefits, multimodal
accommodations, and property and environmental impacts. Summary matrices will be
developed to clearly indicate how alternatives perform in key metrics to help convey this
information to stakeholders and the public. The end product of this task will be
recommendations for short-term, mid-term, and long-term improvements for the corridor.
Deliverables: Typical Sections, Layouts, Performance Matrices.
Task 6. Jurisdictional Transfer Plan
6.1 Implementation Plan – We will develop a fiscally responsible implementation plan that
prioritizes short-, mid-, and long-term transportation improvement recommendations made up
of right-sized segments and components that have independent utility. The plan will document
the needs, triggers, timing, responsible agency, and potential funding sources for each project.
Ideally, the independent projects will achieve multiple purposes being eligible for a variety of
funding sources.
We will regularly coordinate with MnDOT State Aid to complete this task. reviewing drafts of the
implementation plan ultimately leading to reaching the turnback agreement stated in the 1996
Memorandum of Understanding (MOU) between MnDOT and Washington County. The Cities of
Hugo and Forest Lake will also be engaged at milestone times of this effort.
Deliverables: Implementation plan, including a priority list of independent utility projects and
associated project timeline, planning level cost estimates, viable competitive
funding programs, and agency participation/cost share policy (see Carver
County example).
TRUNK HIGHWAY (TH) 61 VISIONING STUDY Scope of Work
8
Task 7. Final Report and Project Closeout
7.1 Final Study Report Outline – Bolton & Menk will develop an early outline for the Study’s Final
Report and Executive Summary and share the outline with the PMT for review and comment.
This will ensure project deliverables can provide selected inputs for the Final Report, with
conformed documentation styles to support the efficient production of all deliverables.
7.2 Final Study Report and Executive Summary – The Final Report will follow a “Storybook” format
consisting of a high-level summary of the vision study process and outcomes, including:
• Introduction with background information and the study’s objectives and needs
addressed
• Overview of work with study partners and outreach to the public
• Findings, emphasizing needs, issues, and problems to be addressed
• Recommendations, with emphasis on high-priority projects/corridor management
concepts and next steps
The storybook-style Final Study Report will be a highly-graphically layout (see Carver County
example here). We will provide opportunities for collaborative development of content,
leveraging work with the PMT.
The Executive Summary will be targeted to informed and interested readers, including
Washington County Board members, Hugo City Council members, other study partners,
interested business-community, and the general-public. An example of the Executive Summary
document can be seen here. Both the Final Report and Executive Summary will be ADA-
compliant documents.
7.3 Study Closeout – We will work with the PMT to gain and confirm acceptance of the Final Report,
Executive Summary, and all other contract deliverables. Throughout the study, we will facilitate
reviews, revisions, and acceptance/closeout steps for all tasks and deliverables. The final study
closeout steps will include delivery of reasonable numbers of draft and final hard copies and
final invoicing. We will provide Washington County digital copies of all study work in its original
software format as part of the final delivery of products.
Deliverables: Final Study Report Outline; Final Study Report and Executive Summary; digital
copies of all study deliverable (e.g., MS Word docs, Excel files, GIS shapefiles).
Fee Summary
Client: Washington County
Project: TH 61 Visioning and Jurisdictional Transfer Study Bolton & Menk, Inc.
Task
No.
Work Task Description Project Manager QA/QC Manager Senior Transportation Planner Traffic Lead Senior Planner Senior Project Engineer Design Engineer Traffic Engineer Graduate Engineer Staff Planner Public Engagement Support GIS Specialist Graphics Clerical
Total
Hours
Total
Cost
1.0 Project Management 126 16 32 32 32 0 0 0 0 0 0 0 0 12 250 $44,846
2.0 Public and Agency Involvement 50 6 84 20 20 0 0 0 0 24 62 16 4 0 286 $44,732
3.0 Corridor Inventory, Context, and Community Priorities 1 1 1 0 6 0 0 0 0 38 8 28 0 0 83 $10,214
4.0 Transportation Mode Data Collection 0 4 0 10 8 8 0 90 140 16 0 28 0 0 304 $42,646
5.0 Corridor Management Concepts, Feasibility Review, and Recommendations 0 4 0 20 12 96 210 86 70 8 0 62 0 0 568 $80,388
6.0 Jurisdictional Transfer Plan 4 2 2 8 32 8 0 16 0 10 8 8 0 0 98 $14,804
7.0 Final Report and Project Closeout 4 2 10 0 8 2 0 0 0 26 10 0 0 2 64 $8,872
Total Hours 185 35 129 90 118 114 210 192 210 122 88 142 4 14 1653
Average Hourly Rate $195.00 $176.00 $185.00 $175.00 $156.00 $170.00 $128.00 $160.00 $128.00 $119.00 $105.00 $120.00 $120.00 $79.00
Subtotal $36,075 $6,160 $23,865 $15,750 $18,408 $19,380 $26,880 $30,720 $26,880 $14,518 $9,240 $17,040 $480 $1,106
Expenses (18-24hr Traffic Counts - CountCloud) $3,222
Total Fee $249,724
5/10/2022
EXHIBIT C
RECREATION MANAGEMENT SYSTEM
Hugo, Minnesota
JULY 25, 2022
Jennifer Ahern | Account Executive | jennifer.ahern@civicplus.com | 772.486.8008
PAGE 1
CIVICREC RECREATION MANAGEMENT SYSTEM
At CivicPlus, we have one goal: to empower the public
sector to accomplish impactful initiatives using innovative
solutions that save them time while connecting them to the
residents they serve. We began in 1998 when our founder,
Ward Morgan, decided to focus on helping local governments
work better and engage their residents through their
web environment. CivicPlus continues to implement new
technologies and services to maintain the highest standards
of excellence and efficiency for our clients, including solutions
for website design and hosting, parks and recreation
management, emergency and mass communications, agenda
and meeting management, talent management, 311 and
resident relationship management, codification, and licensing
and permits.
Our commitment to deliver the right solutions in design and
development, end-user satisfaction, and secure hosting
has been instrumental in making us a leader in government
web technology. We consider it a privilege to partner with
municipal leaders and provide them with solutions that will
serve their needs today and well into the future.
Primary Office
302 S. 4th Street, Suite 500, Manhattan, KS 66502
Toll Free: 888.228.2233 | Fax: 785.587.8951
civicplus.com
Company Overview
11-time Inc.
5000 Honoree govtech.com/100
Recognition
Recognized with
multiple, global
Stevie® Awards
for sales and
customer service
excellence
Technical Support
20+ Years
12,000+ Customers
900+ Employees
Experience
PAGE 2
CIVICREC RECREATION MANAGEMENT SYSTEM
CivicRec RMS
Hugo is seeking a recreation management system that
provides your staff and customers with the greatest
service in the industry, both in person and online.
CivicRec can provide you with an integrated, web-
based and hosted application recreation management
system that is comprehensive, efficient, and modern.
You’ll find our robust set of easy-to-use tools the most
comprehensive solution to meet your needs.
Activity Registration
Your staff can quickly create programs, indicate flexible
pricing, attach waivers and prompts, and assign
instructors. Easily take registrations in-house or allow
residents and non-residents to register securely on
the device of their choice. Email branded receipts
and permits after checkout. Our software utilizes load
balanced servers and can be scaled to accommodate
any volume.
League Management
Athletics staff can easily create leagues, draft players,
assess skills, and generate schedules. Sign-up is easy
for teams or individuals. With the “Scores & Schedules”
and “Parent/Player Portal,” your public and league
participants will have easy access to current league
information.
Membership Management
Easily sell memberships or punch cards, take member
photos, print cards or associate barcode key tags, and
check people into a facility. Leave credit and debit
cards on file for future and recurring payments. Staff
can see a history of the account’s transactions.
Volunteer Management
CivicRec’s volunteer management tool creates,
manages, and organizes your volunteer opportunities.
Within the Activity module, you can create volunteer
roles and assignments specific to events, classes,
or activities. Residents can select and register for
volunteer roles from home and CivicRec will assist in
tracking the time volunteers spend helping around the
community with completely integrated reporting for
tracking purposes.
Facility Reservations
Easily take in-house and online reservations as well
as reserve spaces for classes and sports with an
integrated master
calendar to avoid
double bookings. It’s
easy to see availability
with grid and map-
based views with
attached photos,
descriptions, and rental rates. Generate and email
complex permits as well as include waivers, prompts,
and forms for a complete checkout process.
Reporting/Financial
Accounting
CivicRec has a very powerful reporting engine. There
are over 100 canned reports. However, staff can
basically take any report and customize it to their
liking. Filters and fields can be added and/or removed.
Reports can be sorted, saved, emailed, exported to
Excel, or scheduled for regular delivery to any email
address.
PAGE 3
Ticketing
Easily generate general
admission tickets for events.
Public users will receive their
tickets and receipt, which
are always available in their
transaction history. Tickets
can then be printed or shown
on their phone display to be scanned into our mobile or
desktop check-in screens.
Point of Sale
CivicRec’s Point-of-Sale screen makes it easy for staff
to quickly sell merchandise, enroll participants, and
reserve facilities – all in the same cart! It even plugs
right in with your cash drawers, barcode readers,
receipt printers, and credit card readers. Integrated
inventory control will tell you how many of each item
are available at each of your locations.
Marketing/Brochures
CivicRec can produce an InDesign-friendly export that
should facilitate the process of generating a brochure.
Further, CivicRec’s social media tools serve as an
additional marketing method allowing users to share via
their social media with friends and family.
Email/SMS Blasts
There are several links within CivicRec that allow for
email blasts. Many of our reports and roster views allow
for mass mailings with just the click of a button. The
People Finder report is particularly handy for mailings
based on several different filters. SMS messaging is
available to facilitate those particularly time-sensitive
notifications like cancellations.
Group Permission Levels
Customize your staff experience by creating access
groups and setting permissions tailored to individual
staff member’s roles.
Surveys
Participants will automatically receive post-program
surveys requesting feedback. This information is
captured and presented back to staff to help determine
how your programming is being received.
Resident Dashboard/
Management
With CivicRec’s intuitive public dashboard, residents
can conveniently view notifications, upcoming events,
tickets, and receipts. Family or organization members
can be added with age and resident information for
easy activity registrations. Administratively, your staff
can manage user accounts in-house with tools like
internal notes and flags as well as duplicate account
prevention.
Mobile Ready
When users register
through CivicRec, they get
the same great experience
on their phone/tablet
that they’re used to
experiencing on their
desktops. This mobile
responsive experience supports all the same waivers,
prompts, discounts, and add-ons that the desktop
version does. There’s QR code support as well as social
networking integration to make it easy for your users to
connect with you.
Hardware Compatibility
Customers may opt for a variety of hardware
peripherals to enhance the CivicRec experience.
CivicRec can be integrated with magnetic stripe
readers, barcode readers, thermal printers, cash
drawers and more. While CivicRec does not directly
provide hardware, we are happy to assist with
procurement and implementation.
PAGE 4
Credit Card Processing
CivicPlus Pay (Pay) is our integrated, secure, PCI-
compliant, utility application. Local governments can
use Pay within many of our solutions to enable seamless
payment capabilities.
Pay acts as the connector to facilitate a transaction
between the CivicPlus solution and the selected
payment gateway. Pay offers integrations with several
common payment gateways to provide flexible payment
solutions. CivicPlus has partnered with several
integrated gateways to enhance the customer
experience through a streamlined relationship between
the CivicPlus solution and the gateway that processes
the payments.
If a partner payment gateway is utilized by Hugo,
CivicPlus can assist with the facilitation, set-up,
support, and troubleshooting services. Pay can also
integrate with many other supported gateway providers
in addition to our partner network, on a more limited
fashion, to assist you in developing a successful system.
Additional details on our approved partner network and
other supported gateway providers is available upon
request.
To utilize any of the approved gateways, an agreement
will need to be executed directly between Hugo and the
vendor, that will assess separate merchant account and
transaction fees. Additional information can be provided
upon request.
Because EMV and Card-Swipe devices are encrypted
specifically for individual payment gateways, you’ll
need to procure any required devices directly from your
selected gateway provider for either purchase or rent.
We are happy to assist in your procurement of such
devices.
Optional Integration
Development
CivicRec has developed integrations with a variety of
parks and recreation related software systems. There
are several integration capabilities that Hugo may
choose to leverage. Integrations may require additional
discussion and scoping. Since integrations can require
custom development time, additional fees may apply.
• Financial GL extract compatible with your financial
system
• ArcGIS for purposes of local resident determination
• Identity Provider (IdP) Integration for secure single
sign-on
• Lighting integration with Musco or SkyLogix lighting
solutions
• AudioEye Enterprise - ADA / WCAG Accessibility
Document Management
The CivicRec Document Management feature gives you
the ability to request, store, and manage both non-
secure/standard and secure (sensitive PII) documents
as part of the CivicRec activity checkout/registration
experience. To benefit from this additional system
feature, additional fees will apply.
PAGE 5
The Civic Experience Platform
Developed specifically to enable municipalities to
deliver consistently positive interactions across every
department and every service, the Civic Experience
Platform includes technology innovations that deliver
frictionless, one-stop, and personalized resident
interactions. Local governments that leverage our Civic
Experience Platform also benefit from:
• Single Sign-On (SSO) to all of your CivicPlus
products supporting two-factor authentication and
PCI Level password compatibility
• A single dashboard and toolbar for administrative
access to your CivicPlus software stack
• Access to a continually growing and fully
documented set of APIs to better connect your
administration’s processes and applications
• A centralized data store with robust data
automation and integration capabilities
CivicPlus Portal
CivicPlus Portal will empower your program
participants and community members to expand the
frequency and variety of revenue-generating activities
they sign up for with your parks and recreation
department.
CivicPlus Portal gives residents a single login for
every interaction they need to make with their local
government. Through the Portal’s personalized
dashboard, residents logged in to pay a utility bill can
see upcoming community events and immediately
register, increasing revenue and engagement with your
department.
Resident Benefits
• Anytime, anywhere access to digital resident
services
• A personalized dashboard that provides link cards
to the services they use most frequently
Administrator Benefits
• A low-maintenance tool that increases
accessibility, access, transparency, and trust with
residents
• Reduced phone calls, walk-ins, and emails from
residents searching for information
• Opportunities to increase revenue and foster civic
participation
Integration Hub
Now, more than ever before, communication with your
communities is vital. Missed information is a missed
opportunity to engage your community in what is
happening and reaching as many people as possible is
critical to a successful parks and recreation offering.
With Integration Hub’s easy-to-use drag-and-drop
interface, non-technical users can build integrations
for syncing content and data between CivicPlus
products or with third parties (for an additional fee)
without the need for a developer. You can even easily
create integrations using manual import, polling, and
webhooks (for an additional cost).
Seamlessly share and publish your CivicRec event
information and details using the Integration Hub.
Information entered in your CivicRec calendar will
populate CivicEngage® Central calendars and save
staff the time and additional steps of entering the same
information in multiple places.
The Integration Hub will reduce the amount of manual
work your staff needs to do in the course of their daily
work. This will save valuable time by automating your
most time-consuming manual workflows.
PAGE 6
CIVICREC RECREATION MANAGEMENT SYSTEM
Standard Project
Timeline
The following is a simplified example project plan. A typical Standard CivicRec implementation averages ~14 weeks.
Hugo’s specific timeline can be affected by additional training or integration needs, schedules and availability, pace
of learning, and a target launch date. Upon determination of your final scope, your CivicRec Implementation Team
will be able to share a complete and more detailed project plan specifically tailored to you.
Initiate
PHASE 1
• Project Initiation & Review
• Project Timeline Review & Approval
• Kickoff Deliverables
• Kickoff Call
Analyze
PHASE 2
• Payment Gateway Setup
• Accounting Setup
• GL Code Import
• Prepare Public Page Design
Design & Configure
PHASE 3
• Configuration Training & Testing
• Facilities Training & Testing
• Activities Training & Testing
• Daily Operations Training & Testing
Optimize
PHASE 4
• Complete Catalog Testing
• Complete Public Page Design
• Remove Test Data
Launch
PHASE 5
• System Implementation Closeout Meeting
• Remove Trial Flag - Enables 100% Functionality
• Transitioned to Dedicated Customer Success
Manager
• Launch to Community
1
PROJECT START
2
3
4
5
GO LIVE
PAGE 7
Project Approach
During the Initiate and Analyze Phases, Hugo and the
CivicRec Implementation Team will work together
to determine an ideal project plan based on your
department’s goals and contracted items. This
includes, at minimum, determining the look and feel of
your public page, configuring your accounting settings,
importing GL codes, and setting up your payment
gateway. It may also include preparing data imports
and/or integrations.
During the Design and Configure Phase, Hugo will
learn the basics of CivicRec through the Standard Core
Curriculum Training. Your CivicRec Implementation
Consultant will train your team on the necessities of
the system and tailor trainings based on your specific
needs. It is also expected that Hugo tests every item
in the new catalog for practice and quality assurance.
During this phase, it is important for Hugo to begin
thinking about marketing tactics to promote your new
online catalog.
After training is complete, Hugo enters the Optimize
and Launch Phases, where you will work with the
CivicRec Implementation Team to prepare to launch.
Both parties will help to ensure all requirements are
met for a successful go-live. It will be up to the Hugo to
determine when to open the catalog to your community
once all implementation tasks are complete.
Once you are ready to launch to your community, you
will place a link on your website to direct customers to
your CivicRec catalog and our Technical Support Team
will be ready to assist you with any questions you may
have.
Standard Training Plan
A Standard Training Plan covers the bare necessities of
learning CivicRec: Configuration, Facilities, Activities,
and Daily Operations. During these core curriculum
training engagements, your CivicRec Implementation
will identify areas of focus required to meet your needs.
We recommend anyone that will be working on building
out your CivicRec Catalog attend all four training
engagements.
A final review of your system will occur during your
Prep for Launch Meeting in which your team can ask
any final questions before being handed off to our
Technical Support Team, so you are confident moving
forward with your new system and all the resources
available to you when implementation is complete.
Data Imports
A data import of all GL Codes is included in all CivicRec
Implementation Packages. CivicRec can also import
certain data from your current database to your new
CivicRec Catalog, leveraging our custom developed
scripts and libraries. Additional data imports include
User Accounts, Memberships, Residency Address Lists,
Activities, Facilities, and Future Facility Reservations.
To benefit from further data imports options, additional
fees will apply.
PAGE 8
Your Role
You should consider the following roles for a successful project team:
• Project Executive – Provides focus and
guidance for the overall project. Helps to
prioritize key objectives, assists with issue
escalations, is a key decision-maker, and acts
as project champion.
• Project Manager – Works closely with the
CivicRec Implementation Team to facilitate
the execution of project trainings, tasks, and
logistics. Identifies Q&A topics or elective
trainings for front-line staff, facility managers,
supervisors, and/or league coordinators. Will
likely be a system administrator.
• Lead Staff – Activity and facility managers
who will be doing the bulk of configuration and
setup within your new CivicRec Catalog. Will
likely be a system administrator.
• Frontline Staff – Acts as end users of the
system and will participate in training sessions
lead by your Implementation Consultant
or by system administrators internally.
Recommended attendance at Daily Operations
Training.
• Information Technology – Coordinates with
CivicRec on technical aspects of the system
such as payment gateways, hardware, and
transfer of data. Recommended attendance
during Prep for Launch Meeting at minimum.
• Finance – Coordinates the payment gateway
in and works with CivicRec to properly
configure the necessary accounting
setup. Recommended attendance during
Configuration and Daily Operations Training at
minimum.
• Marketing – Identifies and communicates
rollout and adoption process both internally
and to the public. Recommended attendance
during Configuration Training and Prep for
Launch Meeting.
PAGE 9
CIVICREC RECREATION MANAGEMENT SYSTEM
Ongoing Services
Technical & Ongoing Support
• Live technical support engineers based in the U.S.
• Weekday business hours: 7 a.m. – 7 p.m. (CST)
• Contact via phone, email, and live chat
• 4-hour response during business hours
• 24/7 emergency technical support for named
points of contact
• Self-Service CivicPlus Help Center for tutorials and
user guides
• Assigned customer success manager to ensure your
complete and ongoing satisfaction
Maintenance
• Regular review of site logs, error messages,
servers, router activity, and the internet in general
• Full backups performed daily
• Regularly scheduled upgrades, fixes,
enhancements, and operating system patches
• Testing and Development
Hosting & Security
• Hosting with Azure’s geographically distributed
regions
• Cloudflare Content Delivery Network
• Amazon Aurora (Aurora) fully managed relational
database engine
• 24/7/365 system monitoring, system availability,
and performance
• Server firewalls, anti-virus scanning, IP logging and
filtering, and application security monitoring
• Software updates and security patches
• Disaster recovery with local, replicated servers and
off-site encrypted backups
• PCI Compliance with CivicPlus Pay - a Level 1 PCI
DSS certified payment gateway
“It’s clear to us that CivicRec has always
been willing to listen to the recreation
professionals that they work with. It’s that
type of collaboration that has allowed us
both to grow. CivicRec has always been
willing to listen to our needs and understand
the features and functionality that we need.”
— Neely M., Administrative/Programs Assistant,
Cherokee Recreation & Parks Agency
CivicPlus’ Technical Support Team has been
honored with one Gold Stevie® Award,
three Silver Stevie® Awards, and five Bronze
Stevie® Awards, which are the world’s
top honors for customer service, sales
professionals, and more.
• Total Tickets – 103,759
• Average Chat Response – 3:48 Minutes
• Average Phone Response – 7:57 Minutes
• Customer Satisfaction Score – 95.7%
• Solved in One Touch – 71.2%
Award-Winning
2021 Support Metrics
PAGE 10
CIVICREC RECREATION MANAGEMENT SYSTEM
CivicPlus can appreciate the monetary constraints facing our governments each day. To help ease these concerns
and assist with budgeting and planning, our proposed project and pricing is valid for 60 days from July 25, 2022.
CivicRec Implementation
• Project Coordination
• Branded Public Portal
• CivicPlus Pay Approved Payment Gateway Set-Up
with Forte
• GL Code Import
Professional Services
• Eight Hours of Virtual Training
Annual Recurring Services
• CivicRec Recreation Management Software
Licensing
• Software Maintenance Including Service Patches
and System Enhancements
• 24/7 Technical Support and Access to the CivicPlus
Community
• Dedicated Customer Success Manager
• CivicRec Reserves the Right to Reassess the
Historical Data and Transaction Volume Annually
to Ensure that the Annual Service Fees Accurately
Reflects the Transaction Volume Processed in the
Prior Year
Project Cost
Year 1 Standard List Price $12,338
Year 1 Total Discount ($6,400)
Total Year 1 Investment $5,938
Includes development fees and Year 1 annual services
Year 2 Annual Recurring Services $4,725
Includes 5% technology uplift
PAGE 11
CivicPlus Project Pricing & Invoicing
CivicPlus prices on a per-project, all-inclusive basis (stated in U.S. dollars). This type of pricing structure eliminates
surprise costs, the uncertainty of paying by the hour, and is overall more cost effective for our customers. It
provides you with a price based on the products and features listed in this proposal that only varies if additional
functionality, custom development, security, escrow requirements, or other design or project enhancements,
outside of the included scope, are added prior to contract signing.
CivicPlus Offers:
Standard CivicRec Invoicing
• 100% of Year 1 fees due at contract signing
• First-year Annual Services fee is included with your
Year 1 cost
• Subsequent annual invoicing occurs on the
anniversary of the contract signing date, and is
subject to a five percent technology fee uplift each
year starting Year 2 of your contract
Customized Billing/Invoicing
• Other billing options can be discussed before
contract signing and, if feasible, a plan developed
that works for all parties
• Not available with all CivicPlus products—please
contact your account executive for more details
Payment Gateway Account
• Your chosen payment gateway will collect and
disburse all credit card monies
• If selected, any of our partner payment gateway
Vendors will conduct a rate analysis upon
discovery to provide the most competitive
percentage + fee per transaction rate
• CivicPlus Pay integrates with several payment
gateways to provide maximum flexibility to our
customers’ needs
We will work with you before contract signing to determine which of our billing processes will meet both your needs
for budget planning and our accounting processes.
Proposal as Non-Binding Document
A successful project begins with a contract that meets the needs of both parties. This proposal is intended as a
non-binding document, and the contents hereof may be superseded by an agreement for services. Its purpose is
to provide information on a proposed project we believe will meet your needs based on the information available.
If awarded the project, CivicPlus reserves the right to negotiate the contractual terms, obligations, covenants, and
insurance requirements before a final agreement is reached. We look forward to developing a mutually beneficial
contract with Hugo.
C:\Users\michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\7QEGL1JX\Declare assessments and set assessment hearing.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM On July 5thMemorandum
To: Honorable Mayor and City Council
Bryan Bear, City Administrator
From: Mark Erichson, City Engineer
Date: September 1, 2022
Re: 2022 Oneka Parkway Improvements Project
Declare Costs to be Assessed and Set Assessment Hearing
WSB Project No. 018888-000
On July 5, 2022, the City of Hugo awarded a construction contract for the completion of
the 2022 Oneka Parkway Improvements Project. As part of the public improvement
process, in accordance with the requirement of state statutes Chapter 429 for
assessments to benefitting properties, we need to declare the costs to be assessed and
conduct the assessment hearing. Staff has prepared two resolutions for your
consideration. The first resolution is a resolution declaring the costs to be assessed and
ordering the preparation of the proposed assessment roll for the 2022 Oneka Parkway
Improvements Project. The second resolution is a resolution calling the hearing on
assessments for the 2022 Oneka Parkway Improvements Project. Staff is requesting
that the assessment hearing for the 2022 Oneka Parkway Improvements Project be set
for October 3rd, 2022. A summary of the project costs is shown below:
Total Project Cost: $2,600,000.00
Portion to be assessed: $ 381,500.00
Construction for the roadway improvements will continue through the fall of 2022 with
the signal improvements continuing into the spring of 2023.
C:\Users\michele.lindau\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\7QEGL1JX\RSLTN-DeclareCostCallAssessmentHearing.doc
RESOLUTION NO. 2022 –
A RESOLUTION DECLARING THE COST TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLL
FOR THE 2022 ONEKA PARKWAY IMPROVEMENTS
CITY OF HUGO, WASHINGTON COUNTY, MN
WHEREAS estimated costs have been calculated for the 2022 Oneka Parkway Improvements
consisting of roadway improvements on Oneka Parkway from Frenchman Road (CSAH 8) to
Heritage Parkway. The estimated cost for such improvements is $2,600,000. That portion of the
project that is assessable is the roadway improvements with estimated costs is $381,500.00; and
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo,
Minnesota, as follows:
1. The portion of the cost of the roadway improvement is hereby declared to be $2,600,000;
and the portion of the cost to be assessed against benefited property owners is declared to
be $381,500.00.
2. Assessments shall be payable in equal annual installments extending over a period of 5
years, the first of the installments to be payable on or before the first Monday in January,
2023 and shall bear interest at the rate of 4.25 percent per annum from the date of the
adoption of the assessment resolution.
3. The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land within the district affected, without regard to cash valuation, as provided by
law, and he shall file a copy of such proposed assessment in his office for public inspection.
4. The clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 6th day of September 2022.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
RESOLUTION NO. 2022 –
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
FOR THE 2022 ONEKA PARKWAY IMPROVEMENTS PROJECT
CITY OF HUGO, WASHINGTON COUNTY, MN
WHEREAS by a resolution passed by the council on September 6th, 2022, the City Clerk, with the
assistance of the City consulting engineer, was directed to prepare a proposed assessment of the cost of
2022 Oneka Parkway Improvements Project, improving Oneka Parkway between Frenchman Road
(CSAH 8) and Heritage Parkway, and
WHEREAS, the clerk has notified the council that such proposed assessment has been completed and
filed in her office for public inspection,
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as
follows:
1. A hearing shall be held at 7:00 P.M. on October 3rd, 2022 in the city hall located at 14669
Fitzgerald Avenue North, Hugo, MN 55038, to pass upon such proposed assessment. All persons
owning property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to
be published once in the official newspaper at least two weeks prior to the hearing, and she shall state
in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the
owner of each parcel described in the assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, pay the whole of the assessment on such property, with interest accrued to the
date of payment, to the City of Hugo, except that no interest shall be charged if the entire assessment is
paid within 30 days from the adoption of the assessment. An owner may at any time thereafter, pay to
the City of Hugo, the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the council this 15th day of August, 2022.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 6th day of September, 2022.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
RESOLUTION 2013 -19
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA,
ADOPTING SPECIAL ASSESSMENT POLICIES
WHEREAS, the City Council deems it advisable and in the best interest of the City of
Hugo to adopt policies relating to special assessments.
WHEREAS, the City Council intends that these policies not be construed as exclusive but
instead to provide general guidelines for addressing assessments in the City, and in enacting
these policies, the City Council acknowledges that special cases and variations may be required
based on the particular facts present in any given situation.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Hugo that the following assessment polices will be followed for all public improvements in the
City of Hugo:
1. Assessment Amount
A. The grand total of the assessments related to a project cannot exceed the City's total
project cost.
B. The amount of any individual assessment cannot exceed the special benefit to the
property. In this case, special benefit is defined as the increase in the market value of the
property because of the improvement.
2. When Assessments Will Not be Levied
A. No special assessments will be levied against designated flood plans, municipal storm
water ponds, or wetland areas on private property as determined by criteria in the
Wetland Conservation Act of 1991 and the Minnesota Department of Natural Resources.
The limits of wetlands will be determined by the City on a case-by-case basis at the time
of preliminary project design and feasibility report preparation.
B. No special assessments will be levied against railroad, county highway, or state highway
right-of-ways.
3. Interest Rate
A. The rate of interest on assessments for which bonds were issued to finance the project
shall be two percent (2%) greater than the rate of interest on the bonds. In the event that
no bonds were issued to finance the project, the rate of interest shall be two percent (2%)
greater than the average rate of interest on all bonds issued in the prior calendar year, or if
no bonds were issued in the prior calendar year, two percent (2%) greater than the current
bond market rate for the City of Hugo.
Resolution 2013-19
4. Method of Assessment
A. When residential parcels are assessed on a unit basis, a unit shall be defined as one
buildable lot consistent with the prevailing zoning district in which the project is located.
Other property classifications shall be assessed on a front -footage basis at the rates
established on an annual basis by the City Council.
B. The special assessment method described in the policy statement cannot be considered as
all inclusive. Unique or unusual circumstances may, at times, justify special
consideration. In such situations, the City Council may, from time to time, establish by
resolution or as part of a Feasibility Study amendments to the assessment policy to cover
situations that may not have been contemplated in this policy.
5. How Particular Improvements Will Be Assessed
A. Evaluation of Project Feasibility
Improvement projects, regardless of whether or not they are included in the Capital
Improvement Program, initiated by the City Council, or initiated through a petition from
the benefiting property owners, will be evaluated as part of a Feasibility Study and/or
other report to evaluate the technical and financial aspects of the project. The City
Council may or may not move forward with a project based on the results of the
Feasibility Report.
B. New Roadways/Projects Not Included in the Capital Improvement Program
Improvements will be assessed on a front -footage or unit basis, with 100% of the project
cost being assessed provided the benefit as a result of the project meets or exceeds the
amount of the assessment. See Exhibit A for financing parameters associated with new
collector streets and associated utilities.
C. Gravel Roadway Paving
Paving of existing gravel roadways shall be assessed on a front -footage or unit basis, with
100% of the project cost being assessed provided the benefit as a result of the project
meets or exceeds the amount of the assessment. The City Council may, at their
discretion, provide funds to offset the project cost based on the actual cost to provide
additional gravel surfacing to the roadway as part of routine roadway maintenance.
D. Roadway Reconstruction/Rehabilitation
Roadway reconstruction and rehabilitation shall be classified as one of the following:
1. Complete Roadway Reconstruction: This shall include complete pavement removal,
subgrade corrections as necessary, installation of concrete curb and gutter, new
sidewalks, repair/replacement of existing sidewalks or trails adjacent to the roadway,
Page 2
Resolution 2013-19
installation or reconstruction of storm sewer, and storm water management
improvements.
2. Partial Roadway Reconstruction: This classification is intended to be used for
existing urban -section roadways. The improvements shall include complete
pavement removal, subgrade correction as needed, new sidewalks, partial
repair/replacement of concrete curb and gutter and sidewalks/trails, storm sewer
repair, and storm water management improvements.
3. Roadway Reclamation/Overlay: This classification is intended to be used for existing
rural -section roadways that will remain as a rural section following the project. The
project will include recycling the existing pavement as aggregate base, minor
subgrade corrections as necessary, minor grading, minor storm sewer and drainage
improvements, and storm water management improvements.
4. Urban Roadway Mill and Overlay: This will include milling of pavement on the
outside edges, partial repair/replacement of concrete curb and gutter and
sidewalks/trails, and resurfacing of the roadway.
5. Rural Roadway Overlay: This will include a resurfacing of the roadway including
placement of gravel shouldering.
6. Routine Roadway Maintenance: This shall include roadway patching/spot overlays,
seal coating, and crack filling. No costs associated with routine roadway maintenance
shall be assessed.
E. Private Street Improvements
1. Unless otherwise specified by the City, the developer or owners of lands adjoining
private streets shall undertake and pay for improvements to private streets and
appurtenances according to the City specifications.
F. Sanitary Sewer and Water Main Laterals
1. For improvements to existing sanitary sewer and watermain laterals, no assessments
shall be levied. City funding will include a combination of utility funds and/or grant
monies.
2. For new developments and projects petitioned by benefiting properties currently not
serviced by sanitary sewer and/or water mains, and projects not included in the
Capital Improvements Plan, one hundred percent (100%) of the project costs for
sanitary sewer and water utilities shall be assessed to all parcels within the
development.
Page 3
Resolution 2013-19
3. Sewer and water service replacements between the sewer main and the property line
shall be assessed on a per service basis at one hundred percent (100%) of the City's
expenses for such services.
G. Sanitary Sewer and Water Main Trunks
1. The assessment for trunk usage is based on area. The full cost of the trunk system
shall be assessed equally over the benefited area at a determined rate per unit.
H. Storm Sewer
1. For new developments or improvements petitioned for by benefiting properties not
included in the Capital Improvements Plan, one hundred percent (100%) of the storm
sewer costs shall be assessed to all parcels within the development, or the assessment
shall be the fee required to be paid by the City's Stormwater Trunk and Ponding Fee
Ordinance.
2. For improvements to existing storm sewer systems, the assessment rates as outlined
in the Roadway Reconstruction/Rehabilitation section, shall include the storm -sewer
improvements.
6. Assessable Costs
The amounts included in the costs assessable under this policy shall include the following:
A. Contract Costs: Amount paid to contractors for constructing the improvements.
B. Construction Interest: The costs of financing during the period between the date when
the first payment is made to the contractor exceeding any amount placed in escrow
pursuant to the development agreement and the date the assessment roll is approved by
the City Council.
C. Expenses: Costs incurred by the City in addition to the contract costs, including
engineering, legal, advertising, finance charges, administration, easements/right-of-way,
permit fees, and the assessment process.
D. Project Cost (total cost of the improvement Total of contract costs, interest, and
expenses.
7. Roadway Reconstruction/Rehabilitation Assessment Rates
A. Single -Family Residential/Duplexes
1. Residential Roadways: Single -Family residential and duplex rates are typically based
on an average 80 -foot wide lot in the urban area and up to 300 -foot wide lot in the
rural area. The assessments shall be levied on a unit basis rather than a front -footage
Page 4
Resolution 2013-19
basis. Lots that can be subdivided according to the prevailing zoning regulations will
be reviewed on an individual basis to determine whether or not additional unit
assessments should be levied.
The single-family residential/duplex assessment rates to be utilized for the year 2008
are as follows:
Complete Reconstruction: 5,200/unit
Partial Reconstruction: 4,100/unit
Roadway Reclamation/Overlay: 3,400/unit
Urban Roadway Overlay: 2,100/unit
Rural Roadway Overlay: 1,800/unit
2. City Municipal State -Aid Roadways: Single-family residential assessments for
reconstruction/rehabilitation shall be levied in accordance with the typical residential
rates outlined in the policy.
B. Commercial, Industrial, Tax -Exempt, and Multi -Family Residential
1. Residential Roadways: Commercial, Industrial, Tax -Exempt, and Multi -Family
Residential rates will be reviewed on an individual basis and will be assessed on a
front -foot basis. The front -foot rate is determined by dividing the single-family
residential/duplex rate by 80 and multiplying by 1.5 (SF Res./Dup. Rate/80 x 1.5) to
arrive at the rate.
2. City Municipal State -Aid Roadways: Commercial, Industrial, Tax -Exempt, and
Multi -Family Residential assessments will be assessed on a front -foot basis using the
method outlined in Section 7.13.1. Each assessment will be reviewed on an individual
basis to determine whether or not the property receives additional benefit from
specific improvements not typical for residential roadways which may require
assessments beyond the standard assessment rates.
C. State and County Roadway
1. If the City incurs costs related to the reconstruction or rehabilitation of State or
County roadways, the City may levy assessments based on the following:
a. Single -Family Residential/Duplexes: Assessments for
reconstruction/rehabilitation shall be levied on a unit basis at the standard
residential rates outlined in Section 7.A.1 based on the category of the
improvement as outlined in Section S.D.
b. Commercial, Industrial, Tax -Exempt, and Multi -Family Residential:
Commercial, Industrial, Tax -Exempt, and Multi -Family Residential
assessments will be reviewed on an individual basis.
Page 5
Resolution 2013-19
D. Assessment Rate Modifications
1. The assessment rate will be included within the City's adopted fee schedule, and will
be reviewed on an annual basis by the City Council. The City Council may consider
an adjustment to the assessment rate based on an appropriate industry guideline, such
as the Construction Cost Index, provided the adjustment does not exceed the benefit.
The City Council may also undertake a Special Benefit Analysis at their discretion to
either adjust the assessment rate or verify that the rate as adjusted through the use of a
cost index is consistent with the expected benefit.
8. Calculation of Pavment
A. The assessment amount shall be amortized over the term of the assessment, at the
applicable interest rate, with equal installment payments through the term.
9. Corner and Other Lots
A. For single-family residential properties, corner, and other multiple -frontage, lots will be
assessed one-half unit for each roadway frontage. In the case of lots with more than two
frontages, the units will be prorated so the property assessment will total one unit once all
frontages have been improved.
B. For Commercial, Industrial, Tax -Exempt, and Multi -Family Residential properties,
assessments may be levied for multiple projects/frontages based on access.
10. Delay or Deferment of Assessments
A. Sanitary Sewer, Storm Sewer, and Water Improvement Projects: Pursuant to Minn. Stat.
S. 429.061, the City may delay making assessments for these types of improvements on
property that is not completely developed, such as property which is presently served
with a septic system. These costs may be deferred until the property develops,
subdivides, or is connected to the system.
B. Roadway, Curb and Gutter, and Sidewalk Projects: No deferment will be made for these
assessments unless they front unimproved property.
C. Unimproved PropertX: The City may, at its discretion, defer the first installment of any
assessment upon unimproved property until some designated future year until the
property is platted or until improvements are constructed on the property. In these cases,
if deferral is made, then the entire assessment for the property is deferred. The minimum
assessment for which deferral can be considered is $500, and the minimum size of the
parcel for which deferral can be considered is a buildable lot in the respective district.
Interest may accrue on the deferred amount.
Page 6
Resolution 2013-19
11. Senior Citizen Deferments
As allowed by the Minnesota Statute, the City has a special assessment deferral policy for
low-income senior citizens and disabled persons as follows:
A. Special Assessment Deferral
1. Pursuant to Minn. Stat. 435.193 through 435.195 senior citizens may defer special
assessments levied against homestead property owned by the applicant if the criteria
set forth below are met by the applicant.
B. Eli igbility
1. Any person may request deferment of special assessments levied against real property
once they are 65 years of age or older, whether or not they turn 65 before an
assessment is levied or during the assessment repayment period. A deferment may be
requested for assessments related to a public improvement if the following conditions
are met:
a. Ownership: The applicant must be the fee simple owner of the property or must
be a contract vendee for fee simple ownership.
b. Homestead: The property must be the applicant's principal place of domicile and
classified on the County's real-estate tax rolls as the applicant's homestead.
C. Interest on Deferred Assessment
1. All deferred special assessments shall be subject to and charged simple interest at the
prevailing rate applicable at the time the assessment was originally levied. Said
interest shall be payable upon termination of the deferral status.
D. Termination of Deferral Status
1. Special assessment payments deferred pursuant to the eligibility requirements set
forth by this resolution shall become payable effective upon the occurrence of one of
the following events:
a. Sale of Property: The subject property is sold, transferred, subdivided, or in any
way conveyed to another by the fee owner qualified for deferral status.
b. Death of Owner: The death of the fee owner qualified for deferral status unless a
surviving spouse is eligible for the deferral benefit provided hereunder.
c. Non -homestead Property: The subject property loses its homestead status for any
reason.
Page 7
Resolution 2013-19
d. No Hardship: The City Council determines there would be no hardship to require
an immediate or partial payment of the deferred special assessment.
E. Filing for Deferral Status
1. All deferral applications must be made on forms approved by the City and submitted
to the City Clerk.
ADOPTED by the City Council this
3rd day of June, 2013
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
Page 8
EXHIBIT A TO RESOLUTION 2013 -19
TO SPECIAL ASSESSMENT POLICIES OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA
1) New Roadway Improvements
a) The City may become involved in designing, constructing, or financing new developer -
driven roadway and associated improvements where the City determines at its sole
discretion that it is a benefit to the City to do so. The following criteria shall be evaluated
by the City in making the determination:
i) Limited to collector streets and associated utilities as shown on the City's
Comprehensive Plan.
1) Requires an evaluation of benefits to traffic flow and access.
ii) Limited to areas with commercial or industrial economic development potential.
1) Requires an analysis of likely business opportunities and job creation.
iii) Property lines or other factors make construction of planned infrastructure
improvements unlikely.
2) Financing
a) City involvement in designing, constructing, or financing new developer -driven roadway
and associated improvements is contingent on the following parameters:
i) Development of a financing plan that identifies total costs and matching revenue
sources that guarantees 100% cost recovery by the City.
ii) Special assessments for the improvement project will be levied to the subject property
if the following conditions are met:
1) The assessment amount does not exceed 50% of the current property value.
2) The owner concurs that the increase in fair market value of the subject property
will be equal to the total cost of the improvement project, and that such increase
in fair market value is a special benefit to the subject property.
3) The owner concurs that the amount of the assessment against the subject property
is reasonable, fair and equitable.
Page 1
4) The owner represents and warrants that the subject property is not so classified for
tax purposes as to result in deferral of the obligation to pay special assessments;
and the owner agrees that it will take no action to secure such tax status for the
subject property during the term of the assessment.
5) The City obtains mortgage consents from all lenders and/or lien holders to ensure
that payment of the assessments takes first position in the event of default.
iii) Special assessments for the improvement project will be levied to the subject property
in the following manner:
1) Special assessments shall be payable over a maximum term of five (5) years and
bear interest at a rate of two points over the bond rate if bonds are issued by the
City for the improvement project, or two points over the current bond rate as
determined by the City's financial consultant.
2) To secure payment of the special assessments, the owner of the subject property
shall provide to the City a letter of credit, cash surety, or combination thereof, for
60% of the total assessment amount. Reference herein to special assessments
shall be deemed to include, and shall include, all interest thereon. The bank and
form of the letter of credit or other security shall be subject to the approval of the
City Administrator. Such letter of credit shall be maintained in effect until all
assessments are paid in full. As assessments are paid, the letter of credit may be
reduced or replaced by substitute letters of credit, not more often than once every
twelve months, to an amount that is not less than the amount of the unpaid
assessments. In the event special assessments are not paid when due, the City
may draw on the letter to pay such special assessments.
iv) Special assessments against each lot must be paid in full prior to any of the following
occurrences:
1) Change in ownership
2) Subdivision of the lot
3) Issuance of a building permit for that lot.
Page 2
1
Michele Lindau
Subject:FW: Invitation (9/9): Planting Seeds for Future Generations Turning of the Soil Ceremony
Boozhoo/Aaniin/Hello/Greetings!
You are invited to our Turning of the Soil Ceremony! As a rematriation of our Indigenous connection to
Mother Earth, we wake her soil to welcome this new beginning for future generations.
Dream of Wild Health is launching the construction and capital campaign project Planting Seeds for Future
Generations for the development of the Dream of Wild Health 20-acre property. There will be introductory
remarks and the official first turning of the soil ceremony followed by light refreshments.
Please bring a mask to wear when in close proximity to others and wear appropriate shoes for
rough terrain. Please REGISTER here so we know how many friends to expect. We look forward to your
presence.
Friday, September 9th, 1:30-2:30PM
Dream of Wild Health Farm
16085 Jeffery Ave. N, Hugo, MN 55038
Kind Regards,
Neely
Neely M. Snyder
St. Croix Ojibwe
Pronouns: She, Her, Hers
Executive Director
612-874-4200 (ext 115)
www.dreamofwildhealth.org
1308 E Franklin Avenue, Suite 203
Minneapolis, MN 55404
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DONATE
September 13 - Breakfast with the Mayor
Please join us for our annual Breakfast with the Mayor on Tuesday, September 13th at Blue Heron Grill.
This breakfast replaces our September member meeting and is not limited to members only, so feel free to share
and invite others. Learn from the Mayor about current and upcoming projects in and around the city, updates, etc.
This is a great time to ask questions, meet various local officials, and connect with other business owners. The
meeting runs from 7:30am - 9am, costs $13/pp, and includes buffet breakfast. Attendees are encouraged to
register and pay ahead of time, however payment can be made the day of via cash, check (payable to HBA), or
Paypal.
7:30 - check-in, breakfast, networking
8-9am - presentation
Register here: https://mms.hugobusinesses.biz/members/evr/reg_event.php?orgcode=HUGO&evid=4397657
We look forward to seeing you there!
Date and Time (sorted chronologically) Event Event Host Moderator Timekeeper Setup - Night of event Cable contact Posts to YouTube Event Address 09/12/22, 6:30 North Oaks Mayor Heidi Boyd, 651-329-7059 Diane Dahl, 651430-1097 Lori Delahunt, 612-709-9344 Kathy Tomsich Carol Bergeson (651-484-1636 land line) w/Liana Hernandez Macias Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7059 9 North Studios, 2670 Arthur St, Roseville 09/12/22, 7:45 North Oaks Council Heidi Boyd, 651-329-7059 Diane Dahl, 651430-1097 Lori Delahunt, 612-709-9344 Kathy Tomsich Carol Bergeson (651-484-1636 land line) w/Liana Hernandez Macias Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7060 9 North Studios, 2670 Arthur St, Roseville 09/13/22, 6:30 MN House 36A/B Jackie Reis, 651-270-4570 Liz Nordling 651-343-4124, w/MaryEllen assist Kim Mickelson, 612-803-9438 Fern Panda, 612-702-3839 Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7061 9 North Studios, 2670 Arthur St, Roseville 09/13/22, 7:45 Senate 36 Jackie Reis, 651-270-4570 Liz Nordling 651-343-4124, Kim Mickelson, 612-803-9438 Fern Panda, 612-702-3839 Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7062 9 North Studios, 2670 Arthur St, Roseville 09/14/22, 6:30 Hugo mayor Heidi Boyd, 651-329-7059 Liz Nordling 651-343-4124, Shannon Moore, 612-275-9219 Christina Ogata, 651-323-8781 Michele Lindau 651-762-6315 office, 651-343-6105 cell, mlindau@ci.hugo.mn.us Bring flash drive for file Heidi Boyd, 651-329-7063 Hugo City Hall, 14669 Fitzgerald Ave N, Hugo 09/14/22, 7:45 Hugo city council Heidi Boyd, 651-329-7059 Liz Nordling 651-343-4124, Shannon Moore, 612-275-9219 Christina Ogata, 651-323-8781 Michele Lindau 651-762-6315 office, 651-343-6105 cell, mlindau@ci.hugo.mn.us Bring flash drive for file Heidi Boyd, 651-329-7064 Hugo City Hall, 14669 Fitzgerald Ave N, Hugo 09/15/22, 6:30 MN house 33 A/B Jane Bacon, 651-426-4319 land line Mary Santi, 651-895-0837 Theresa Casey-Wolf, 651-324-4372 land line Erin Tarnowski 612-281-6737 land line, and Carole Kuschke 651-433-5281 Michele Lindau 651-762-6315 office, 651-343-6105 cell, mlindau@ci.hugo.mn.us Bring flash drive for file Heidi Boyd, 651-329-7065 Hugo City Hall, 14669 Fitzgerald Ave N, Hugo 09/15/22, 6:30 Senate 33 Jane Bacon, 651-426-4319 land line Mary Santi, 651-895-0837 Theresa Casey-Wolf, 651-324-4372 land line Carol Kuschke 651-433-5281 Michele Lindau 651-762-6315 office, 651-343-6105 cell, mlindau@ci.hugo.mn.us Bring flash drive for file Heidi Boyd, 651-329-7066 Hugo City Hall, 14669 Fitzgerald Ave N, Hugo 09/19/22, 6:30 ‐ 8 MN House 40 A/B Kathy Rozman-Holt 612-619-1379 Liz Nordling 651-343-4124, Lori Delahunt, 612-709-9344 Roseville LWV - contact Teresa Wernecke Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7067 9 North Studios, 2670 Arthur St, Roseville 09/19/22, 6:30 Senate 40 Kathy Rozman-Holt 612-619-1379 Liz Nordling 651-343-4124, Lori Delahunt, 612-709-9344 Roseville LWV Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7068 9 North Studios, 2670 Arthur St, Roseville 09/26/22, 6:30 Vadnais Heights mayor Heidi Boyd, 651-329-7059 Mary Santi, 651-895-0837 Jane Bacon, 651-426-4319 land line Stephanie McNamara 651-429-8482 land line Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7070 Vadnais Heights City Hall, 800 Cty Rd E East, Vadnais Heights
09/26/22, 7:45 Vadnais Heights city council Heidi Boyd, 651-329-7059 Mary Santi, 651-895-0837 Jane Bacon, 651-426-4319 land line Stephanie McNamara 651-429-8482 land line Maureen Anderson 651-269-8048 is our NineNorth contact for all. She will post the video to Vimeo and email link to Heidi and Karen Heidi Boyd, 651-329-7071 Vadnais Heights City Hall, 800 Cty Rd E East, Vadnais Heights 09/29/22, 7:45 Shoreview city council Kathy Rozman-Holt 612-619-1379 Mary Santi, 651-895-0837 Liz Lauder, 651-357-8519 Karen Suzukamo, 651-295-4057 Renee Eisenbeisz (651) 490-4613 reseenbeisz@shoreviewmn.gov is the city contact. Maureen Anderson 651-269-8048 is our NineNorth contact for all. Maureen will have NineNorth make a DVD of the forum at the time of the forum and leave the DVD in the room for Renee. Renee will post to video (from the DVD) on Google Drive the next day and send to Heidi and Karen Karen Suzukamo, 651-295-4060 Shoreview City Hall, 4600 Victoria St N, Shoreview 09/29/22. 6:30 Shoreview mayor Kathy Rozman-Holt 612-619-1379 Mary Santi, 651-895-0837 Liz Lauder, 651-357-8519 Karen Suzukamo, 651-295-4057 Renee Eisenbeisz (651) 490-4613 reseenbeisz@shoreviewmn.gov is the city contact. Maureen Anderson 651-269-8048 is our NineNorth contact for all. Maureen will have NineNorth make a DVD of the forum at the time of the forum and leave the DVD in the room for Renee. Renee will post to video (from the DVD) on Google Drive the next day and send to Heidi and Karen Karen Suzukamo, 651-295-4061 Shoreview City Hall, 4600 Victoria St N, Shoreview
Join Us At The Ribbon Cutting Event For
Our Hugo Office!
Where: 14602 Everton Ave N, Hugo MN 55038
When: Thursday, September 22, 2022 at 11 a.m.
Hear from President/CEO Brandon Riechers about how Royal is growing
in Minnesota and increasing service options for Members. We're excited
to welcome you to our new office and hope to see you at this event.
Light refreshments will be provided as well as fun gift bags.
Welcome Message Presented By
19/1/2022 2:54 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30September 2022Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31October 2022September 2022Aug 28293031Sep 12345678910Labor Day (United States)7:00pm City Council3:00pm PW Grand Opening (8220 140th St.) 6:30pm BOZA7:00pm Planning Comm1:30pm Dream of Wild Health (16085 Jeffrey Ave.) 8:00am Fall Cleanup8:00am Training Burn (16345 Everton Ave. N.) 111213141516176:30pm Mayor candidate forum (Hugo Council Chambers)3:00pm Jodi G. Retirement (Rice Lake Centre) 181920212223247:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm11:00am Royal Credit Union Ribbon Cutting3:00pm Lions Pk Grand Opening (Lions Park) 6:30pm BOZA7:00pm Planning Comm252627282930Oct 1SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY
29/1/2022 2:54 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31October 2022Su Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30November 2022October 2022Sep 252627282930Oct 110:00am Bus tour23456787:00pm City Council9101112131415Columbus Day (United States)6:30pm BOZA7:00pm Planning Comm161718192021227:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm232425262728296:30pm BOZA7:00pm Planning Comm3031Nov 12345Halloween (United States)SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY