HomeMy WebLinkAbout2023.04.17 Packet
A.CALL TO ORDER
B.ROLL CALL
C.PLEDGE OF ALLEGIANCE
D.APPROVAL OF MINUTES
1.April 3, 2023, City Council Meeting
2.April 5, 2023, Highway 61 Visioning Open House
3.April 6, 2023, Local Board of Appeal and Equalization
E.APPROVAL OF AGENDA
F.APPOINTMENTS/PRESENTATIONS
1.Hugo Yellow Ribbon Network – Chair Chuck Haas
G.CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City
Council and will be enacted by one motion and a roll call vote. If a member of the City
Council or the public wishes to discuss an item, that item will be removed from the Consent
Agenda and will be considered separately.
1.Approve Claims Roster
2.Approve Hiring of Public Works Seasonal Employees
3.Approve Six-Month Extension for Administrative Intern Joe Hinzman
4.Approve Donation for Bayport American Legion to the Hugo Fire Department
5.Approve Temporary Liquor License for the Chain of Lakes Rotary for Fundraiser Event
on May 6, 2023
6.Approve Special Event Permit for the Blacksmith Lounge for 2023 Events
7.Approve Preparation of Plans and Specifications for Lift Station No. 12
8.Approve Personnel Policy Amendments for the Fire Department
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Phil Klein, Ward 2
Dave Strub, Ward 3
Mike Miron, Council at Large
City Council Agenda
Monday, April 17, 2023
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
The following items were distributed at
the Council meeting.
H.PUBLIC HEARING
1.Nothing Scheduled
I.UNFINISHED BUSINESS
1.Nothing Scheduled
J.NEW BUSINESS
1.Nothing Scheduled
K.VISITOR PRESENTATIONS
1.Nothing Scheduled
L.COUNCIL PRESENTATIONS
1.Nothing Scheduled
M.ADMINISTRATIVE PRESENTATIONS
1.Update on Cleanup Dates
2.Reminder – Metro Cities Annual Meeting on April 19, 2023
N.EXECUTIVE SESSION
1.McCullough v. City of Hugo
O.ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON APRIL 17, 2023
D.1 Approve Minutes for the April 3, 2023, City Council Meeting
D.2 Approve Minutes for the April 5, 2023, Highway 61 Visioning Open House
D.3 Approve Minutes for the April 6, 2023, Local Board of Appeal and Equalization
Staff recommends Council approve the above minutes as presented.
F.1 Hugo Yellow Ribbon Network – Chair Chuck Haas
Hugo Yellow Ribbon Network Chair Chuck Haas will provide council an update.
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Hiring of Public Works Seasonal Employees
Staff is requesting Council approval to hire seasonal employees for the Public Works
Department. In the 2023 General Fund Budget, Council approved funding for six seasonal
employee positions. There are three seasonal workers, Martin Jorgenson, Sam Nelson and
Madison Siebenaler, who will be returning from last year. Staff has interviewed new potential
hires and are recommending approval of three new seasonal employees. Seasonal Public Works
Employees assist with mowing, garbage/litter removal, park maintenance, boulevard
maintenance and general public works maintenance. The following is a list of the seasonal
employees that staff is recommending for hiring: Martin Jorgenson (return), Madison Siebenaler
(return), Sam Nelson (return), Alex Lohmann (new), Adler Siebenaler (new), William Heise
(new). Staff recommends Council approve the hiring of seasonal employees.
G.3 Approve Six-Month Extension for Administrative Intern Joe Hinzman
At its October 17, 2022, Council meeting, Council approved the hiring of Joe Hinzmen as the
new Administrative Intern with a start date of October 24, 2022. Intern positions are typically for
six-month. Staff recommends Council approve a six-month extension for Administrative Intern
Joe Hinzman until October 24, 2023, at $19.25 per hour.
G.4 Approve Donation for Bayport American Legion to the Hugo Fire Department
The Bayport American Legion is requesting to donate $5,000 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department must be
approved by the Council. Staff recommends Council approve the donation of $5,000 to the
Hugo Fire Department.
G.5 Approve Temporary Liquor License for the Chain of Lakes Rotary for Fundraiser
Event on May 6, 2023
The Chain of Lakes Rotary has applied for a temporary on liquor license to serve beer at their
fundraising event on Saturday, May 6, 2023, to be held at the Pete Pedersen Pavilion. The
applicant has paid the required fee and provided a certificate of insurance. Staff recommends
Council approve the temporary liquor license for the Chain of Lakes Rotary.
G.6 Approve Special Event Permit for the Blacksmith Lounge for 2023 Events
The Blacksmith Lounge, 17205 Forest Boulevard North, has applied for a Special Event Permit
for their 2023 events to be held between Memorial Day and end of September. Events include
four auctions, seven car shows, one motorcycle swap meet, and one fundraising event. A SEP
approved by Council is required because there will be alcohol served outside and there may be
up to 200 people in attendance. Staff recommends Council approve the Special Event Permit for
the Blacksmith Lounge.
G.7 Approve Preparation of Plans and Specifications for Lift Station No. 12
Lift Station No. 12 will be located in the northwest portion of the Oneka Prairie Development.
Since the Oneka Prairie project does not have a recorded final plat, the City asked for and
received a permanent drainage and utility easement for the lift station area to ensure that if we go
through the design process we can construct the lift station at this location even if the
development does not move forward. This lift station will also serve as a regional lift station and
receive wastewater from the ultimate development of the N-1 sewershed of the City’s 2040
Comprehensive Wastewater Plan and beyond. Therefore, the lift station needs to be designed for
both the initial flow conditions and the ultimate maximum flow conditions of the regional sewer-
shed. It is not only necessary to serve the Oneka Place development, but the entire area south of
Elmcrest Avenue and south of 165th Street as outlined in the 2040 Comprehensive Plan. At a
high level, staff has reviewed the potential of increasing the service area of this lift station to
include a portion of P1 (area north of 165th Street) to make the properties easier to develop.
Adding in this service area will allow the properties to extend water and sewer from the south,
rather than water from the south and sewer from the north. Downstream sewer analysis has been
evaluated and the system can accommodate this additional service area. Staff recommends
including this additional service area for the design of Lift Station No. 12. As outlined in our
sewer rate justification report, trunk sanitary lift stations are to be paid for and constructed by the
City of Hugo. Preliminary project cost estimates are estimated to be in the $600,000-$650,000
range. Staff recommends authorization to proceed with preparation of plans and specifications.
G.8 Approve Personnel Policy Amendments for the Fire Department
The Hugo Fire Department is requesting changes to the City’s personnel policy. The proposed
revisions include changes to the probationary period, attendance, drug/alcohol use, and dress
code sections of the personnel policy. Staff recommends Council approve the requested
personnel policy changes.
M.1 Update on Cleanup Dates
The City will be holding a Clean Up event on Saturday, May 6th from 8am to Noon at the Hugo
Public Works Facility. This will be the only event held this year and more information is available
on the City’s website and in the City Newsletter. As a reminder, the City’s event and the County’s
hazardous waste event are at separate locations, but on the same day. The Washington County
hazardous waste event is being held at the Forest Lake Transit Center and they have more
information on their website.
M.2 Reminder – Metro Cities Annual Meeting on April 19, 2023
Council has scheduled a meeting to attend the Metro Cities Annual Meeting on April 19, 2023, at
the Roseville Skating Center from 5-7 p.m.
N.1 Executive Session-McCullough v. City of Hugo
Staff recommends Council adjourn to executive session as permitted by Minn. Stat. § 13D.05,
subd. 3(b) for the purpose of providing legal advice regarding pending litigation in the matter
McCullough v. City of Hugo.
O. Adjournment
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, April 3, 2023
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call
COUNCIL PRESENT: Klein, Miron, Petryk, Strub (via ZOOM), Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Clerk
Michele Lindau
Approval of Minutes for the March 20, 2023, City Council Meeting
Petryk made motion, Klein seconded, to approve the minutes for the Council meeting held on
March 20, 2023, as presented.
All Ayes. Motion carried.
Approval of Minutes for March 23, 2023, Solar Ordinance Workshop
Miron made motion, Klein seconded, to approve the minutes for the Planning Commission and
City Council joint workshop on the solar ordinance held on March 23, 2023, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended by adding the invite to
the White Bear Area Chamber of Commerce Annual Meeting.
All Ayes. Motion carried.
Fire Department and M Health Fairview EMS Annual Report
Fire Chief Jim Compton, Jr. presented a PowerPoint to Council on the annual report for the Fire
Department. He provided a breakdown of the roles of the 27 members saying there were a few
open positions. The department had responded to a total of 380 calls in 2023. Ninety were
alarm calls mainly due to routine maintenance. They responded to 66 fire calls, and Compton
provided a breakdown of those types of calls. This was the third year assisting MHealth
Fairview, and they were called out 166 times to assist them. Motor vehicle accidents made up 31
of those calls, which required firefighter skills for extrication, scene cleanup, and traffic control.
Trends showed there was a 7% increase in call volume, and Compton predicted it was likely to
grow due to growth in the City. Calls per hour showed that 53% of them occurred between 8
Council Meeting Minutes for April 3, 2023
Page 2 of 7
a.m. and 5 p.m., the busiest day was Wednesdays, and the busiest month was July. He said it
was important to know this information for staffing purposes, and he stressed the need for
daytime firefighters. Three new firefighters were hired in 2023. The department had received
$9,000 in donations from the Hugo Legion, and the department was awarded a 50/50 grant from
the DNR for $5,000 for wildland gear. They will be replacing the Chief’s squad vehicle for a
new F350 grass firetruck, which is on order, and they hoped to get it soon. This vehicle would
use high pressure foam, reducing gallons per minute of water. Training in 2023 included 3,643
hours spent on drills, a bus extraction training done on a donated bus, and one live burn.
Leadership development continued, and they try to get together once a month. Firefighters and
officers were sent to schools throughout the state for training, and NIMS training was done
through FEMA. The department continued to participate in blood drives, fire prevention classes,
toy drives, boy scouts, parades, rodeos, etc. Compton talked about Hugo being a Heart Safe
Community saying there were 23 AEDs in Hugo with six located in City buildings that are
available to the public. These were all purchased through donations, and some volunteers on the
department carry them. Some of their goals for 2023 included continued talks about a fulltime
fire chief and work on their daytime staffing model.
Petryk asked about electric vehicle (EV) fires and if foam worked on those. Compton replied
there was no data tracking that, and Hugo had not had one yet. He said they are very dangerous
fires, and a lot of the metro departments were learning about them. He estimated it took about
20,000 gallons to cool the batteries in the EVs, and it only took about 3,000 to put out a normal
car fire. He added that a lot of the salvage yards were not taking those vehicles.
Compton thanked Finance Director Anna Wobse and Accounting Clerk Amber Lozier for
compiling the data.
M Health Operations Manager Kevin Kane was in attendance to present the M Health Fairview
EMS 2022 Annual Report. He had with him Clayton, their first and only facility dog. Clayton
was a three-year-old lab bred and trained as a service animal. He provided passive therapy for
the EMS crews and was good at interacting with the public during community events. He talked
about a story Channel Five News did on them, and said they were looking at expanding the
program.
Kane provided a breakdown on the data for the northern region. There was a total of 4,963
requests in 2022, mutual aid was received 172 times and given 475. He reviewed call types on
severity, which dictates whether they respond with lights and sirens or not. The emergent
response for the overall region averaged at 7:37 and the overall combined was 8:24. In 2022 in
Hugo, there were 1,032 requests for medicals with 28 cancelled in route, and there were 43
mutual aid requests. The combined response time was 7:46. He shared a breakdown of call
types. Mental health calls made up 17.74% of all calls. Kane explained that number was not
indicative of the mental health of the community, since some are repeat patients. One property
in Hugo specifically brought that number up.
Kane said they try to embed themselves into the community by attending events at no costs.
They continue to provide education free of charge to the Fire Department to maintain their EMS
certifications. He predicted requests to do community events will increase with the presence of
Clayton.
Council Meeting Minutes for April 3, 2023
Page 3 of 7
Miron asked how they were doing in recruiting people into the EMS service. Kane responded
there was a shortage nationally and low school enrollment. Mutual aid showed they are in a
good position with staffing levels and they recruit anytime they can.
Approval of the Consent Agenda
Miron made motion, Petryk seconded, to approve the following Consent Agenda:
1.Approve Claims Roster
2.Approve Extension of Leave of Absence for Firefighter Doug Millard
3.Approve Tom Smith as Public Works Streets Lead Worker
4.Approve Rick Kieffer Public Works Parks Lead Worker
5.Approve Donation from the Hugo American Legion to the Hugo Fire Department
6.Approve Wetland Replacement Plan for Oneka Prairie
7.Approve Final Pay Request No.16 for Water Tower No. 4 to CB&I, LLC
8.Approve No Parking Resolution on 159th Street
9.Approve Appointment of Mike Granger to the Ordinance Review Committee
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Extension of Leave of Absence for Firefighter Doug Millard
At its January 9, 2023, meeting, Council approved a three-month leave of absence for Firefighter
Doug Millard. That leave of absence ended on March 31, 2023, and Doug had requested an
extension to May 31, 2023. Adoption of the Consent Agenda approved the extension of the
leave of absence for Firefighter Doug Millard to May 31, 2023.
Approve Tom Smith as Public Works Streets Lead Worker
The City Council, at their February 6, 2023 meeting, approved the job description for a Public
Works Streets Lead Worker and gave authorization to hold interviews and select an internal
candidate to fill the position. Staff recommended the promotion of Tom Smith to the position of
Public Works Streets Lead Worker. This position would be pay grade 6 (non-exempt), and Tom
would begin at the maximum step of the salary matrix. Adoption of the Consent Agenda
approved Tom Smith as the Public Works Streets Lead Worker.
Approve Rick Kieffer as Public Works Parks Lead Worker
The City Council, at their February 6, 2023 meeting, approved the job description for a Public
Works Parks Lead Worker and gave authorization to hold interviews and select an internal
candidate to fill the position. Staff recommended the promotion of Rick Kieffer to the position
of Public Works Parks Lead Worker. This position would be pay grade 6 (non-exempt), and
Rick would begin at the maximum step of the salary matrix. Adoption of the Consent Agenda
approved Rick Kieffer as the Public Works Parks Lead Worker.
Council Meeting Minutes for April 3, 2023
Page 4 of 7
Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion had requested to donate $1,000 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to
the Hugo Fire Department.
Approve Wetland Replacement Plan for Oneka Prairie
Southwind Holdings, LLC, had proposed to develop a 25-acre property located at the north end
of Oneka Parkway to be known as Oneka Prairie. The development would include 59 residential
lots and a public park. The property had 3.92 acres of wetlands on site. The development would
result in .50 acres of wetland impact, mostly for road construction and grading. The applicant
had proposed to replace the impacts to the wetland basin though the purchase of wetland credits
from an approved wetland bank. Adoption of the Consent Agenda aproved the wetland
replacement plan, subject to final Technical Evaluation Panel issuance of the Notice of Decision
for the wetland replacement application.
Approve Final Pay Request No.16 for Water Tower No. 4 to CB&I, LLC
The Water Tower No. 4 project had been completed and quantities had been reviewed and
agreed upon by the contractor. The City had received the appropriate contract closeout
documentation. Adoption of the Consent Agenda approveed payment of Pay Request No. 16 for
the Water Tower No. 4 project in the amount of $65,775.75.
Approve No Parking Resolution on 159th Street
The Shores of Oneka Lake development team was working on final construction plans for the
TH 61 and 159th Street roundabout project that would provide access to the development and
improve safety at the existing intersection. The City of Hugo was successful in receiving a Local
Partnership Program Grant for this project and, similar to the City’s state aid projects, it needed
to be built to MNDOT standards. The roadway design for 159th Street was not such that it
allowed for on street parking, so the City needed to approve a no parking resolution. Adoption
of the Consent Agenda approved RESOLUTION NO. 2023-5 RESTRICTING PARKING
ALONG 159TH STREET FROM FOREST BOULEVARD (TH 61) TO WEST TO FOXHILL
AVENUE AND FROM FOREST BOULEVARD (TH 61) EAST TO GOODVIEW AVENUE
FOR THE TH 61 AND 159TH STREET RECONSTRUCTION PROJECT.
Approve Appointment of Mike Granger to the Ordinance Review Committee
The Ordinance Review Committee (ORC) reviews new ordinances and amendments, as directed
by the City Council, and makes recommendations to the Planning Commission. The ORC
consisted of two City Council Members (Miron and Klein) and three Planning Commissioners
(Kleissler and Arcand), however there was a vacant position to be filled by a Planning
Commissioner. Adoption of the Consent Agenda approved the appointment of Planning
Commissioner Mike Granger to the ORC.
Council Meeting Minutes for April 3, 2023
Page 5 of 7
Update on Solar Ordinance Workshop Held on March 23, 2023
A joint workshop was held with the City Council and Planning Commission on March 23 to
discuss the existing solar ordinance as it related to solar energy systems and solar farm projects
in the City. City Administrator Bryan Bear explained that previously, the Council had declared a
moratorium on solar farm applications for six months to allow time to determine if revisions to
the ordinance were needed. He explained there was consensus to consider some changes and for
the ordinance to be forwarded to the Ordinance Review Committee. Council had also expressed
desire to see the changes proposed by the ORC before authorizing amendments to be considered
by the Planning Commission.
Miron made motion, Klein seconded, to refer the solar ordinance to the Ordinance Review
Committee for consideration and report back to Council.
All Ayes. Motion carried.
Discussion on Fable Hills and Forest Road Bridges
Staff put this on the agenda to discuss potential remedies and funding sources for two bridges
that have issues. City Engineer Mark Erichson began by providing background on the Fable
Hills bridge and the Forest Road bridge. Per State Statute, Hugo was responsible to do bridge
inspections. He explained different types of bridges required different inspection timelines, and
both these bridges required annual inspections. Public Works has had questions on on-going
maintenance with both bridges.
Fable Hills had timber decking that had been pulled off and exposed bolts that were bent or
sheard off. Erichson said it rated well at a 74, but Public Works had been replacing boards to
prolong the life of the deck. The bridge was only 20 years old and had creosote timbers and
erosion of the steel. Maintaining it by recoating and sandblasting would be an expensive fix.
Staff’s recommendation was to continue monitoring it, look at maintenance practices, and wait
for the structure to be at a rating where funding was available. The score needed to be a 60 or
less.
Petryk recalled that it was a used bridge when installed, and she questioned whether it was really
older than 20 years. Erichson replied he did not know the answer but remembered the decking as
being new. She also asked if the bolts were an issue with tires. Erichson replied there were no
issues. He added that he would not recommend a timber deck or truss bridge like this in the
future, but it was still in good condition.
Weidt asked how long before the rating dropped to a level to qualify for funding. Erichson
replied that their engineers were evaluating it, but he guessed it was probably not within the next
five years.
Erichson next provided an update on the Forest Road bridge, which was over 100 years old. The
bridge was now load posted. He explained it was a one lane bridge, and there were some areas
where old rebar was exposed. WSB staff had concerns about the bridge and had evaluated
bridge bonding that would pay for the replacement of the bridge structure, but it would need to
be shovel ready. He explained another option would be to put a cul-de-sac at each end and
Council Meeting Minutes for April 3, 2023
Page 6 of 7
eliminate the bridge; however, Public Works staff had cited a few times where it was necessary
for the routing of traffic when there were issues on Highway 61. If it was replaced, they would
have to evaluate the type of structure to use and the different costs to the City.
Miron commented that if they closed the bridge, there would be costs to remove it and put in two
cul-de-sacs, so regardless there would be some expense to City.
Mark said the last state aid report had indicated there were over 50 bridges on the list right now
for funding and they are typically taken in the order received. Depending on funding allocated by
the legislature, they could all be done in one year.
Klein recalled past discussions on the bridge and the cost was around $1 million. Ericson said he
believed it would cost less than that if it was a box culvert or beam bridge, and construction costs
could be paid for with state funding. They would look at the City’s cost with each option. He
said before they invested any more time, he wanted to make sure they were on the right track
with the Council.
Klein asked about just making it a dead-end street since there were only a few houses there.
Ericson said there needed to be some sort of turnaround, and they could look at different types of
scenarios. Traffic volumes would need to be considered.
Petryk talked about the elimination of the road and questioned the necessity of leaving it open.
Erichson said they could talk to MnDOT and Public Works to learn more about when a bypass
had been required.
Strub agreed they should start with evaluating traffic volumes and how many times it was used
as a bypass.
Weidt added that he would hate to cut off a transportation corridor.
There was consensus among the Council to continue to evaluate the bridges.
Reminder – Highway 61 Visioning Study Open House on Wednesday, April 5, 2023
Staff would like to remind Council they have scheduled a meeting to attend the Highway 61
Visioning Study Open House on Wednesday, April 5, 2023 from 5-7 p.m. at Hugo City Hall in the
Oneka Room.
Reminder – Local Board of Appeal and Equalization Meeting Thursday, April 6, 2023
City Administrator Bryan Bear reminded Council the Local Board of Appeal and Equalization was
scheduled for Thursday, April 6, 2023, in the Oneka Room at City Hall from 5:30 – 7 p.m.
Vacancies on the Carnelian Marine St. Croix Watershed District
City Administrator Bryan Bear informed Council the Carnelian Marine St. Croix Watershed
District Board announced there were three terms that expire on June 21, 2023. State Statute
requires the County Board to select from a list of persons nominated by the townships and
Council Meeting Minutes for April 3, 2023
Page 7 of 7
municipalities within the district. Residents were asked to contact City Hall if they were
interested in serving on the Watershed District Board.
White Bear Area Chamber of Commerce Annual Meeting
City Administrator Bryan Bear added this to the agenda to inform Council they were invited to
attend the White Bear Lake Area Chamber of Commerce Annual Meeting on Thursday, April 13,
2023, from 7:45 a.m. – 10:00 a.m. at the Dellwood Country Club.
Klein made motion, Petryk seconded, to attend the White Bear Area Chamber of Commerce
Annual Meeting on April 13, 2023.
All Ayes. Motion carried.
Adjournment
Miron made motion, Klein seconded, to adjourn at 8:05 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council- Highway 61 Visioning Open
House
Hugo City Hall – Oneka Room
Wednesday, April 5, 2023
5:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: Strub
The Council attended the open house for the Highway 61 Visioning Study, a joint study being
conducted by the City of Hugo, Washington County, and MnDOT. Approximately 100 members
of the public attended and gave input on the study in several forms. The open house ended at
7:00 PM.
Respectfully Submitted,
Max Gort
Associate Planner
MINUTES
City Council – LBAE
Hugo City Hall Oneka Room
Thursday, April 6, 2023
5:30 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Weidt
COUNCIL ABSENT: Strub
Mayor Weidt call the Local Board of Appeal and Equalization meeting to order at 5:30 p.m.
After listening to individual appeals, Council discussed them as a group and made the following
motions:
Miron made motion, Klein seconded, to approve all assessor recommended changes.
All Ayes. Motion carried.
Petryk made motion, Miron seconded, to reduce the valuation for 4450 Empress Way N., Unit
#3, to $400,000.
All Ayes. Motion carried.
Weidt made motion, Miron seconded, to reduce the valuation for 5582 135th St. N., to $610,000.
All Ayes. Motion carried.
Miron made motion, Petryk seconded, to make no change to the valuation for 17385 Forest
Boulevard N.
All Ayes. Motion carried.
Weidt made motion, Klein seconded, to make no changes to the valuation for 4806 and 4802
Fable Hill Circle N.
All Ayes. Motion carried.
Petryk made motion, Weidt seconded, to make no changed to the valuation for 4854 Europa
Trail N.
All Ayes. Motion carried.
Klein made motion, Miron seconded, to make no change to the valuation for 9000 140th Street N.
All Ayes. Motion carried.
Weidt made motion, Petryk seconded, to make no change to the valuation for 13647 Fletcher
Lane N.
All Ayes. Motion carried.
Klein made motion, Miron seconded, to make no change to the valuation for 13883 Geneva
Avenue North.
All Ayes. Motion carried.
Miron made motion, Klein seconded, to make no change to the valuation for 5132 157th Street N.
All Ayes. Motion carried.
City Council Minutes – LABE Meeting
April 6, 2023
Petryk made motion, Miron seconded, to make no changes to the valuations for 5750 148th Street
N. and 5655 147th Street N.
All Ayes. Motion carried.
Weidt made motion, Petryk seconded, to make no change to the valuation for 7930 147th Street
N.
All Ayes. Motion carried.
Klein made motion, Miron seconded, to make no changes to the valuation for 14157 Jardin
Avenue N.
All Ayes. Motion carried.
Weidt made motion, Klein seconded, t o make no changes to the valuation for 12811 Ferrara
Avenue N.
Weidt made motion, Miron seconded, to make no changes to the valuation for 13094 Goodview
Avenue N,
All Ayes. Motion carried.
Miron made motion, Petryk seconded, to adjourn at 7:42 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
City of Hugo Claims
April 17, 2023 G. 1
Vendor Invoice Amount Description Department
Abdo Financial Solutions LLC 470105 2,300.00$ Accounting Assistance Finance Dept
Abdo Financial Solutions LLC 470121 12,778.75$ Accounting Assistance Finance Dept
Alldata Automotive Intelligence 3/10/23-3/9/24 1,499.98$ Annual Fees - Diagnostics Scanner (Additional) Public Works
Aspen Mills 310969 32.85$ Name Tag Fire Dept
Century Link 651 429-3212 73.55$ Fire Station Phone Lines Fire Dept
Clarey's Safety Equipment Inc 204613 175.00$ Repair & Calibration of Gas Monitor Fire Dept
Comcast 3/18/2023 170.32$ Business Internet (thru April 27) Fire Dept
Comcast 170009024 495.01$ Business Internet (April) Administration
Comcast 170009024 495.01$ Business Internet (April) Public Works
Companion Animal Control LLC March 366.64$ Callout Fees & Mileage Animal Control
Compton, Jennifer CLAIM 41.86$ Planner (Amazon) Street Dept
Compton, Jennifer CLAIM 41.86$ Planner (Amazon) Parks Dept
Emergency Technical Decon 610 296.85$ Turnout Gear Inspection & Repairs Fire Dept
Ferguson Waterworks WL005709 37.81$ Drinking Fountain Hardware - Rice Lake Centre Gen Gov't Bldgs
Ferguson Waterworks WL005752 126.51$ Drinking Fountain Hardware - Rice Lake Centre Gen Gov't Bldgs
Forest Products Supply Company 29964 8,020.00$ Dispatch Room Updates-Countertops & Cabinet Fronts Fire Dept
Gene's Disposal Service Inc 464282 296.44$ March Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 464282 225.79$ March Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 464282 221.75$ March Waste Hauling - Rice Lake Room Public Works
Gene's Disposal Service Inc 464282 106.21$ March Waste Hauling - City Hall Gen Gov't Bldgs
Gopher State One Call 3030485 101.25$ March Service Charges Water & Sewer
Government Finance Officers Assoc 3107189 170.00$ Workshop Registration Finance Dept
Hawkins Inc 6435460 2,821.39$ Water Chemicals Water Utility
Hugo Equipment Company 189920 279.99$ Leaf Blower - Unit #494 Street Dept
Hugo Feed Mill 142496 13.99$ Batteries - Dispensers Gen Gov't Bldgs
Innovative Office Solutions LLC IN4142926 88.98$ Trash Can Liners Public Works
Innovative Office Solutions LLC IN4142926 40.84$ Trash Can Liners - Rice Lake Room Gen Gov't Bldgs
Innovative Office Solutions LLC IN4142926 11.76$ Pens Public Works
Innovative Office Solutions LLC IN4151944 116.03$ Organizers, Message & Appointment Books, Etc Public Works
Instrumental Research Inc 4657 122.00$ Water Bacteria Testing Water Utility
Instrumental Research Inc 4738 122.00$ Water Bacteria Testing Water Utility
Interstate Battery System of Minneapolis 110056004 53.85$ Batteries Public Works
Interstate Battery System of Minneapolis 110056004 53.95$ Battery - Unit #313 Street Dept
Johnson/Turner March 4,829.00$ Prosecution Fees (Flat Fee) General Legal
Johnson/Turner March 294.95$ Disbursements (Prosecution Costs) General Legal
Johnson/Turner March 3,039.50$ Civil Legal Fees - See Attached Breakdown General Legal
Kath Fuel Oil Service Co. 12320094 12,792.46$ March Unleaded Gas & Diesel Purchases Various
Knowlan's Super Markets Inc 4620 21.98$ Meeting Supplies Planning & Zoning
Knowlan's Super Markets Inc 6206 25.39$ Soft Drinks for Lobby Machine Gen Gov't Bldgs
Knowlan's Super Markets Inc 7446 22.35$ Meeting Supplies Public Works
Laughlin's Pest Control 57182 97.75$ April Pest Control Service Gen Gov't Bldgs
Lawson Products 9310470045 464.04$ Bulk Hardware Supplies Public Works
Lincoln National Life Insurance Co. May 1,253.32$ Disability Premium Finance Dept
Loffler Companies Inc 498636398 496.80$ April Copier Service Payment Administration
Marco INV11062510 48.75$ April Copier Maintenance Building Inspections
Menards 5706 34.99$ Infrared Thermometer Street Dept
Menards 5706 32.58$ Sideboard Lumber - Unit #119-22 Street Dept
Menards 5890 49.39$ Repairs - Rice Lake Center Gen Gov't Bldgs
Menards 5946 24.95$ Shop Supplies Public Works
Menards 5953 7.98$ Hardware Public Works
Menards 6038 63.17$ Shop Supplies Public Works
Menards 6050 11.78$ Large Frame Street Map Hanger Materials Public Works
Menards 6121 5.89$ Large Frame Street Map Hanger Materials Public Works
Metering & Technology Solutions INV2143 1,008.03$ Water Meter & Hardware Water Utility
Metro Area Management Association 1518 25.00$ MAMA Meeting Registration - Bryan Bear Administration
Metro-INET 1179 8,393.00$ April Computer Service Various
Minneapolis/St. Paul Business Journal 508453325 90.00$ 1 Year Subscription Administration
Minnesota Department of Health D-13600 23.00$ Water Operator Renewal - Matt Klein Water Utility
Nadeau, Ryan CLAIM 234.61$ MSFCA Conference Lodging Fire Dept
Nadeau, Ryan CLAIM 46.94$ MSFCA Conference Expenses Fire Dept
Nardini Fire Equipment Inc IV00237351 372.60$ Annual Monitoring of City Hall Alarm System Gen Gov't Bldgs
Otter Lake Animal Care Center 233791 550.00$ Boarding & Rescue Fees Animal Control
Oxygen Service Company 3548910 102.04$ Welding Supplies Public Works
Palmquist, Jason CLAIM 234.61$ MSFCA Conference Lodging Fire Dept
Palmquist, Jason CLAIM 56.94$ MSFCA Conference Expenses Fire Dept
Performance Plus LLC 123177 4,261.00$ Medical Evaluations, Audiometry & Mask Fittings (24) Fire Dept
Performance Plus LLC 123325 52.00$ Mask Fitting Fire Dept
Pomp's Tire Service 150168783 127.20$ Balance Tires - Unit #109-15 Street Dept
Ricoh USA, Inc 107121812 194.61$ May Copier Lease Payment Public Works
Page 1
City of Hugo Claims
April 17, 2023 G. 1
Vendor Invoice Amount Description Department
Safe-Fast Inc INV273924 99.00$ 4-Gas Meter Calibration Sewer Utility
Sam's Club 77691 137.07$ Fire Department Supplies Fire Dept
Schifsky (T.A.) & Sons Inc 68772 2,259.00$ Asphalt Street Dept
Schifsky (T.A.) & Sons Inc 68838 1,758.00$ Asphalt Street Dept
Sensible Land Use Coalition 2063 48.00$ Meeting Registration - R. Juba Planning & Zoning
Sensible Land Use Coalition 2063 48.00$ Meeting Registration - M. Gort Planning & Zoning
Sherwin-Williams Co 3235-5 164.89$ Paint & Painting Supplies-Dispatch Room Updates Fire Dept
Sherwin-Williams Co 9417-8 34.08$ Paint - Dispatch Room Updates Fire Dept
Smith, Tom CLAIM 32.13$ Winch Control Assembly - Unit #308-05 (Amazon) Street Dept
Stepp Mfg 62485 224.00$ Parts - Unit #308-19 Street Dept
Terry's Repair Co 6573 27.54$ Parts - Unit #308-05 Street Dept
Toshiba Financial Services 5024325905 148.74$ March Copier Lease Payment Fire Dept
Toshiba Financial Services 5024325905 13.32$ Overage Charges (Color) Fire Dept
Toshiba Financial Services 5024325905 1.68$ Overage Charges (B & W) Fire Dept
UniFirst Corporation 090 0757554 37.54$ Floor Mat Services (FH) Fire Dept
UniFirst Corporation 090 0757555 147.73$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 090 0758886 172.61$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
Verizon Wireless 9930867421 48.74$ Cellular Phone Charges Public Works
Washington Conservation District 5992 716.31$ East Metro Watershed Membership Stormwater Fund
Washington County 212339 4,400.88$ 800 Radio User Fees - January thru March Fire Dept
WSB & Associates February 48,061.25$ Engineering Fees - See Attached Breakdown Various
Ziegler Inc IN000945869 361.62$ Parts - Unit #306 Street Dept
130,128.95$ Total Claims for April 17, 2023
Page 2
178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM April 13, 2023
Mr. Bryan Bear
City Administrator
City of Hugo
14669 Fitzgerald Avenue N.
Hugo, MN 55038
Re: Proposal for Professional Engineering for Design and Bidding Services
Trunk Infrastructure – Lift Station No. 12 (WSB Project No. 021811-000)
Dear Mr. Bear,
We appreciate the opportunity to present this proposal to provide professional engineering design
and bidding services for the proposed Lift Station No. 12 Project. This lift station will located in
the northwest portion of the Oneka Prairie development. Since the Oneka Prairie project does
not have a recorded final plat, the City asked for and received a permanent drainage and utility
easement for the lift station area to ensure that if we go through the design process, we can
construct the lift station at this location even if the development does not move forward. This lift
station will also serve as a regional lift station and receive wastewater from the ultimate
development of the N-1 sewershed (see below) of the City’s 2040 Comprehensive Wastewater
Plan and beyond. Therefore, the lift station needs to be designed for both the initial flow
conditions and the ultimate maximum flow conditions of the regional sewer-shed.
It is not only necessary to serve the Oneka Place development, but the entire area south of
Elmcrest Avenue and south of 165th Street as outlined in the 2040 Comprehensive Plan. At a
high level, staff have reviewed the potential of increasing the service area of this lift station to
include a portion of P1 (area north of 165th Street) to make the properties easier to develop.
Adding in this service area will allow the properties to extend water and sewer from the south,
rather than water from the south and sewer from the north. Downstream sewer analysis has
been evaluated and the system can accommodate this additional service area.
Mr. Bryan Bear
April 13, 2023
Page 2
As outlined in our sewer rate justification report, trunk Sanitary Lift Stations are to be paid for and
constructed by the City of Hugo. Preliminary project cost estimates are estimated to be in the
$600,000-$650,000 range. The members of our team have completed numerous sanitary sewer
lift station projects in the metro area including the Rice Lake Reserve Lift Station.
PROJECT UNDERSTANDING
Proposed Lift Station: The proposed lift station will consist of a concrete wetwell with duplex
pumps, a concrete valve vault with check valves, air release valves, all interconnecting piping,
hatches, and appurtenances. Our design fees assume that a precast concrete wet-well and valve
vault will be designed and constructed.
Electrical/SCADA System:
Available electrical service to or near the site is believed to be three phase. If three phase power
is available, the pumps can be operated with full voltage motor starters. If only single-phase
power is available, the pumps can be operated with variable frequency drives (VFDs). The final
choice of voltage and phase will also depend on the City’s preferences, so that the lift station is
consistent with other locations and compatible with the City’s existing portable generator.
The base design will include a freestanding control panel with interlocked main and standby
circuit breakers and a receptacle for connection to a portable generator in the event of a power
outage. In addition, the panel will include branch circuit breakers and motor starters or VFDs for
operation of the pumps, a programmable logic controller (PLC) and operator interface terminal
(OIT), and other components as required. The PLC will call for operation of the pumps based on
start and stop setpoints entered at the OIT and compared to level in the wetwell as measured by
a submersible level transducer. High- and low-level float switches in the wetwell will be
connected to hard wired circuitry in the control panel to provide backup pump control, in the event
of a PLC or level transducer failure. The control panel will be monitored remotely via a
communication system that is compatible with the City’s existing monitoring system.
The base bid design for the control panel will include spare space inside to allow for installation of
a future automatic transfer switch, and spare conduits will be stubbed out from the panel to allow
for connection to a future permanently installed on-site generator. The base bid design will
include a spare conduit stubbed out from the panel to allow for connection to a future fiber optic
cable for remote monitoring. An evaluation of the control design, components, and other City
preferences will be conducted during both preliminary and final design.
Forcemain: The size and route for the proposed forcemain will be determined during the design
process, but it is expected to be located within Oneka Parkway and connecting directly to the last
sanitary manhole located within Oneka Parkway constructed as part of the Oneka Place
development. The timing of placement will be coordinated with the Oneka Prairie development
and potentially constructed with the development. The forcemain will be installed with open trench
method.
Geotechnical Analysis: Soil borings and a geotechnical analysis are required to determine the
characteristics of the existing soils and the groundwater conditions and provide recommendations
on buoyancy accommodations to ensure the structure does not move.
Mr. Bryan Bear
April 13, 2023
Page 3
Surveying: Surveying is required to provide a CAD drawing that shows all existing conditions,
elevations, and private utilities for the proposed lift station improvements.
Subconsultants: WSB has a long-standing relationship with Barr Engineering to provide
electrical services for lift stations and similar projects. We will subcontract the electrical
engineering design and bidding services with Barr. Barr’s proposed fees are included with this
proposal consisting of $10,600 for Electrical Design/Procurement and Electrical Construction
phase of $4,000.
Permitting and Approvals: We will work with the City to obtain the necessary permits for project
construction if needed. Permitting agencies are assumed to be limited to the Metropolitan
Council Environmental Services (MCES) and the Minnesota Pollution Control Agency (MPCA).
There is expected temporary wetland impacts as part of the project ax excavation will exceed 40-
ft in depth and we are adjacent to a wetland.
SCOPE OF SERVICES
The project scope and proposed work plan is based on our understanding of the project,
discussions with City Staff, and experience on similar projects. We are proposing in coordination
with Barr Engineering for the electrical design of the project. The key components are discussed
for clarification in the following paragraphs.
Task 1.0 - Design Services
Plans
Using topographic and survey information obtained by WSB, prepare base plans showing:
Locations and elevations of all physical features.
Existing right of way/easements and property lines
Prepare preliminary and final design plans including the following:
Removal plan
Existing utilities (electric, gas, telephone, cable TV)
Existing City systems (forcemain, sanitary sewer, water main, storm sewer)
Civil engineering plan/profile(s) – increased sewer service area calculations
Process plan
Electrical plan
Instrumentation and control plan
Specifications and Contract Documents
Prepare contract documents and specifications.
Prepare engineer’s estimate of construction costs.
Task 2.0 - Bidding Services
Bidding Administration
Prepare advertisement for bids and submit to required publications.
Answer bidder’s questions related to the lift station and issue addenda, if required.
Attend bid opening and tabulate results.
Prepare a letter of recommendation to the City.
Prepare notice of award and contract agreement and forward to contractor.
Mr. Bryan Bear
April 13, 2023
Page 4
Task 3.0 - Construction Services
Construction Administration
We anticipate determining construction observation needs at a future date as this will depend on
whether the City has the capacity to inspect or not based on current workload. We will need to be
involved in the preconstruction meeting and will attending monthly progress meetings, reviewing
contractor submittals, reviewing contractor pay requests, processing change orders and field
orders, preparing a contractor punch list, and providing daily correspondence with the contractor
as needed. Once know if we need more involvement, staff will finalize the construction services
estimate.
As-Built Drawings
Provide as-built drawings based on the contractor’s marked-up construction drawings.
ANTICIPATED PROJECT SCHEDULE
Below is the anticipated project schedule.
Phase 1 – Final Design and Bidding
Final Design ............................................................................................................... April/May 2023
CC Approve Plans / Authorize Ad for Bid ......................................................................... June 2023
Bid Opening ...................................................................................................................... June2023
CC Receives Bids / Award Project .................................................................................... June 2023
Phase 2 – Construction
Review Contractor Submittals ................................................................................ July/August 2023
Construction Administration, Observation, and Staking ............................... Late summer/Fall 2023
Material availability will like push completion of this project into 2024.
PROPOSED FEES
WSB’s proposed fees for the work summarized within this proposal have been detailed in the
table below. The fees will be billed based on an hourly, not-to-exceed basis.
Task Estimated
Fees
1.0 Design Services (includes electrical sub) $68,325
2.0 Bidding Services $5,179
3.0 Construction Services TBD
Total $73,504
WSB will complete the scope of work previously discussed on an hourly basis for a not-to-exceed
amount of $73,504. This represents our complete understanding and scope of the project. We
are available to begin work immediately upon authorization.
Mr. Bryan Bear
April 13, 2023
Page 5
WSB appreciates the opportunity to provide the City of Hugo with this proposal. As always, we
are looking forward to working with you and your staff toward the completion of the project.
Please feel free to contact me with any questions or concerns you have.
Sincerely,
WSB & Associates, Inc.
Mark Erichson, P.E.
City Engineer
City of Hugo:
_________________________________
Authorized signature
_________________________________
Title
_________________________________
Date
1.0 Probationary Period
a. All appointments for regular, full-time and part-time employees are subject to a six-
month training and evaluation period. If during the first 180 days of service in a
position, a person has not demonstrated an acceptable level of ability, aptitude, and
performance for the position assigned, they will be removed from service.
Department heads will recommend to the City Council whether to retain an
employee prior to the end of the employee’s training and evaluation period. Nothing
within this provision alters the status of the “at-will” relationship between the
employee and the City of Hugo during the probationary period. As such, the
employee may be terminated at any time, for any lawful reason, at any time during
his/her employment with the City, including during the probationary period.
b. Firefighter Probationary Period and Responsibilities: Every employee hired to the
Department shall serve up to 24-month probationary period, during which time the
Department’s leadership will evaluate his or her ability, motivation and
performance as a firefighter. The probationary period shall begin on the day that
an employee first reports for a scheduled drill at the direction of the Chief or
designated supervisor and continue for 24 months. A new employee remains
subject to probationary status until City Council’s approval of the Fire Chief’s
written recommendation, after the employee has completed the probationary
period. In making this determination the Chief shall consider the following:
Attendance and completion of Firefighter Orientation
Passing of the Firefighter I Course and pass the FF1 State Certification
Testan approved NFPA 1001 program and passing a certification test
Passing of the Firefighter II course
Passing of the EMR course and passing of the State Certification
TestNational Registry Test
Familiarity with Department policies and equipment.
At the recommendation of the Fire Chief, the length of the probationary period
may be reduced based upon an employee’s qualifications as listed above. A
probationary period will not be shorter than 12 months.
If the Chief decides a firefighter has not successfully met all requirements, the Chief
may request Council approvale toan either extendsion of the probationary period
extend or torequest removeal of the employee from the Department. The Council
shall consider the Chief’s recommendation and make a determination on the
employee’s continued service.
c. Training Bonus: With the successful completion of the probationary period, an
employee becomes eligible for a training bonus. Training bonuses are paid in lieu
of paying the firefighter for time spent in course studies. After the probationary
period determined by the Fire Chief, a firefighter may receive their bonus with the
completion of the following three courses: Firefighter I Course, NFPA
1001Firefighter II Course, and the EMR Course, including certification tests. The
bonus will be in the amount established in the salary resolution and will only be
rewarded with the successful completion of the probationary period and the three
courses listed. Those joining the Fire Department whom have already completed
the three courses must wait until after their probationary period to receive the
training bonus, which shall not be less than 12 months, as stated in Section b.1
2.0 Attendance Requirements
11.1 Employee Requirements. Every City employee has an important role to play in
maintaining a productive workplace. Therefore, it is essential that all employees be
regular in their attendance during all scheduled hours of work. Unsatisfactory
attendance, including reporting late and quitting early, may be grounds for disciplinary
action.
If an employee must be absent from work for any reason, other than approved time
off, the employee must notify his/her immediate Department Head at least thirty (30)
minutes prior to the start of his/her normal working hours. If an emergency prevents
the employee from notifying his/her Department Head at such time, the employee is
expected to call as soon as possible during the workday.
The City reserves the right to require an employee to provide documentation from the
employee’s doctor or professional health care provider verifying the illness or injury
which results in absence from work.
11.2 Firefighter Attendance Requirements. The Hugo Fire Department requires that
employees meet all attendance requirements. In order for a team to function
efficiently and effectively, employees are expected to respond to emergency
response calls and to attend department trainings and meetings. IAttendance is
mandatory; however, if employees cannot meet the attendance requirements due to
a medical condition or emergency, he or she should complete and turn in the Leave
of Absence form. Attendance is expected and is an essential component of an
employee’s performance and may be considered when making recommendations
for promotions or educational opportunities. Failure to use the established
reporting process will be grounds for disciplinary action.
11.3 Firefighter Training, Drills, and Meeting Attendance. The Hugo Fire Department
highly recommends its firefighters to attend all regularly scheduled training
activities and business meetings. It is the responsibility of each employee that they
keep track of their training and meeting attendance to maintain good standing
within the department. It is required that employees attend 60% of work drills and
1 Amended 5-2-2016
60% of station drills.2 All firefighters must satisfy and complete all mandatory
department training.
If a mandatory training or drill is missed, with the (exceptiont offor EMS Training),
employees have one year to make it up in the current calendar year. If EMR Mod
trainingif EMS Training is missed, the employee must make up the training in there
their recertification cycle. Those employees that fail to make up missed training or
drills will be given a verbal warning. If an employee has already received a
disciplinary action, the second offense shall be reviewed by the Fire Chief and
appropriate discipline, up to and including termination, may be implemented based
upon the circumstances.
11.4 Firefighter Emergency Call Expectations. The Hugo Fire Department is responsible
for responding to emergency situations in a timely fashion with adequate resources.
Firefighters are expected to respond promptly to the station unless released by
Incident Commanda chief officer or duty officer and to remain until the call is
completed or released by the Incident Commander.a ranking officer.
In addition to training attendance, firefighters are required to respond to 25% of
emergency calls. Call percentages are reviewed annually. If a firefighter does not
meet annual attendance requirements, their superior will notify the employee
following the release of the annual percentages.3
Any disciplinary action will be kept on record within the employee personnel file.
Training and meeting attendance is tracked separately by assigned officers;
however, it is the responsibility of each employee that they keep track of their
training and meeting attendance to maintain good standing within the department.
11.5 Firefighter Emergency Call Holiday Coverage. The City will pay time and half for
all calls that occur on all city-recognized holidays as specified in section 29.0 a.4
3.0 Drug and Alcohol Free Workplace
It shall be the policy of the City to maintain a drug-free workplace and to:
1. Implement a drug-free awareness program to inform employees of the dangers of drug
abuse in the workplace and to identify and offer rehabilitative guidance to employees
whose substance abuse habits have caused or contributed or may have caused or
contributed to job problems;
2. Encourage the use and establish community resources and facilities as sources of
rehabilitative care;
2 Amended 10-1-2012
3 Amended 10-1-2012
4 Amended 1-9-2023
3. Allow appropriate leaves of absence in accordance with City policies for employees
to participate in approved rehabilitative programs;
4. Conduct all phases of the program in the highest professional manner, recognizing
that persons who suffer from substance abuse are due the same respect and
confidentiality in medical treatment records handling as employees who suffer from
any other health condition that affects job performance;
5. Encourage employees who suspect that they may have a substance abuse problem,
even in the early stages, to voluntarily seek counseling and information on an entirely
confidential basis; and
6. Use disciplinary procedures dealing with problem employees who commit drug abuse
violations in the workplace, refuse assistance, or fail to show improvement in deficient
areas at any phase during the course of treatment.
7. Take appropriate personnel action or require participation in a drug-abuse assistance
or rehabilitation program within thirty (30) days with respect to any employee
convicted of any drug statute.
8. Additional Firefighter Provisions. The Hugo Fire Department maintains a zero-
tolerance policy regarding the use of alcohol and/or drugs while participating in
Fire Department functions including:
response to fire and other emergency incidents;
participation in Fire Department training activities; and
participation in any other activities where the firefighter is serving as a
representative of the Fire Department
All Hugo Fire Department personnel are prohibited from consuming alcoholic
beverages on duty or in uniform. Personnel that are on call may not respond to a
call within two hours of alcoholic beverage consumption. Consumption of more
than two drinks in four hours shall restrict the firefighter from responding to the
call; two or fewer drinks in four hours and the firefighter can respond but must
report to the Chief or Chief Officer and will not be assigned to hazardous activities
like driving or entering structure fires. If a firefighter has consumed any substance
that may impair physical activity or mental judgement, the firefighter shall not
respond to an emergency incident, and shall not participate in training or any other
Fire Department activity. This specifically includes but is not limited to:
consumption of any alcohol within an eight-hour period or is still
impaired by alcohol consumed overprevious to the eight hours ago;
being under the influence use of any illegal drugs; or
recent use of any prescription or non-prescription medication which is
labeled with a warning regarding drowsiness, driving, or operation of
machinery, unless a physician has certified that the firefighter can safely
and properly perform the duties of a firefighter.
4.0 Appearance and Dress Guidelines
The appearance of City employees is a direct reflection on the professionalism of City
services. City employees meet with the public every day as part of the regular workday.
Since City employees frequently interact with the public, aA neat, well-groomed employee
will presents a positive image for the City.
Dress needs vary by job function. Employee in certain departments must dress in uniforms or
casual types of clothing due to job specific duties and conditions of the position, including safety,
excessive wear and tear on clothing, and appropriateness for job performance. Individuals who
spend a portion of the day in the field need to dress in a manner appropriate to their jobs, as
determined by their Department Head.
24.1 Employee Dress Code Policy
All employees are expected to wear work attire deemed appropriate to the job
responsibilities of the employee and their work setting. Employees are expected to
maintain good hygiene and be well-groomed. Employees are prohibited from
wearing revealing clothing or clothing with inappropriate imagery. Attire and/or
grooming styles dictated by religion or ethnicity are not restricted.
Employees who spend most of their workday in-office must dress business casual.
On Friday’s, employees may choose to wear more casual clothing; however, the
apparel must not detract from the City’s professional image. All worn clothes are
expected to be in good shape, free from any noticeable rips, tears and/or holes.
Employees who spend some or most of their workday outdoors must abide by
clothing requirements determined by their department head. Clothing intended to
protect the wearer from injuries must be worn when engaging in dangerous or
potentially dangerous work activities.
Substantial dress code violations will be referred to the respective department head.
24.21 Firefighter Uniform Dress Code Policy.
The following policies shall be in effect for all official Fire Department activities
under the discretion of the Fire Chief. Fire Department employees in attendance of
such functions shall conform to these policies. Fire Department employees who fail
to comply with theseis policiesy are subject to disciplinary action, up to and
including termination.
24.3 Firefighter Uniform Classification
The following section lists the Fire Department uniform classifications, including
the uniform requirements and when these uniforms should be worn. Failure to
comply with this policy may lead to disciplinary action.
Turn-out Gear
All Hugo Fire Department personnel must wear turn-out gear and Hi Vis vest on any calls on
roadways. All Hugo Fire Department personnel responding in a command vehicle
must wear a class C with long pants and Hi Vis vest at minimum.
Class “A” Uniforms
Class A Uniforms are worn during special formal events including award
ceremonies, weddings, funerals, and other public ceremonial occasions.
Only Department-approved badges, patches, rank insignias, nametags, and
recognition pins will be worn on Class A Uniforms and shall not be worn
on other uniforms. Class A uniforms consists of the following Department-
issued items
Department issued:
White dress shirt for Chiefs
Navy blue dress shirt for all other memberss, including
officers
Navy blue dress pants, medic style
Black “basket weave” buckle belt5
Black EMS Boots
Black socks
*Personnel should wear If issued, department-issuedClass A Dress Coats,
pants, shoes and hats if provided.
Only approved Department issued badge, patches, rank insignia, nametag
and recognition pins will be worn on Class “A” uniforms, and no other
uniforms, as defined by department uniform policy.
Class “B” Uniforms
Fire Department employees are required to wear class “B” uniforms to all
Fire Department and City functions unless otherwise noted. Class B
uniforms consists of the following items:
Department issued:
Polo Shirt
EMS Pants
Black Boots
Class “C” Uniforms
Class “C” uniforms are worn for training and drill nights and when
responding to non-roadway calls. Class C uniforms consist of the following
items:
5 Amended 10-1-2012
includes any one of the following at a minimum. Must wear either tennis
shoes or boots. Shorts can be worn during training when appropriate.
Department issued:
Shirt
Jacket
Jumpsuit
Long pants
Hi Vis Vest
Tennis shoes or boots
Shorts maycan be worn in replacement of long pants during training when
appropriate.
24.4 Turn-out Gear
All Hugo Fire Department personnel must wear turn-out gear with a Hi Vis vest on
all roadway calls. All Hugo Fire Department personnel responding in a command
vehicle must wear a Class C Uniform.
Fire Department employees are required to wear class “B” uniforms to all Fire
Department and City functions unless otherwise noted. Class “C” uniforms at a
minimum must be worn for training and drill nights. Failure to comply with this
policy may lead to disciplinary action. If responding to a call other than on a
roadway, firefighters must wear a Class “C” uniform with long pants.
24.5 Articles not allowed in Uniforms
Personnel may not wear oOpen toe shoes or high heels. High hHeels are described
as shoes with an angled sole where the heel is over 3 inches in length and is raised
above the ball of the foota 90-degree heel rest that covers the bottom of the shoe
heel and not more than 2” in height measured from bottom of foot to walking
surface. This will pertain to shoes/boots, unless they are provided by the fire
department.
24.6 Equipment Sign-Out Sheet
To track the receipt and distribution of all Fire Department equipment and,
including uniforms, all Fire Department employees are required to sign a
department issued equipment sign-out sheet listing all items when issued or
returned.
24.2 Firefighter Facial Hair Policy: In compliance with O.S.H.A Respiratory Protection
Standard, 29 CFR 1910.134, the City of Hugo Fire Department prohibits facial hair
on fire fighters, except for mustaches and side burns (no longer than 3/4 inches or
longer than the top of the ear lobe). Any other facial hair is prohibited. This policy
is enforceable the day of hire. Personnel who fail to comply with this policy are
subject to disciplinary action, up to and including termination.
14/13/2023 3:29 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930April 2023Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31May 2023April 2023Mar 262728293031Apr 123456787:00pm City Council5:00pm Hwy 61 Visioning (Oneka Room) 5:30pm LBAE (Oneka Room) 91011121314157:45am White Bear Chamber Annual 6:30pm BOZA7:00pm Planning Comm161718192021227:00pm City Council5:30pm EDA6:30pm Hist Comm5:00pm Metro Cities Annual Meeting (Roseville Skating 7:00pm Parks Comm232425262728296:30pm BOZA7:00pm Planning Comm30May 123456SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY
24/13/2023 3:29 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31May 2023Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29 30June 2023May 2023Apr 30May 1234567:00pm City Council8:00am Cleanup day789101112136:30pm BOZA7:00pm Planning Comm141516171819207:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm212223242526276:30pm BOZA7:00pm Planning Comm28293031Jun 123SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY