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HomeMy WebLinkAbout2022.06.20 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron (ZOOM), Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, City Clerk Michele Lindau Approve Minutes for the June 4, 2022, Hugo Elementary Celebration Klein made motion, Strub seconded, to approve the minutes for the Hugo Elementary School Celebration held on June 4, 2022, as presented. All Ayes. Motion carried. Approve Minutes for the June 6, 2022, City Council Meeting Petryk made motion, Klein seconded, to approve the minutes for the regular Council meeting held on June 6, 2022, as presented. All Ayes. Motion carried. Approve Minutes for the June 9, 2022, Future Central Business Neighborhood Meeting Klein made motion, Strub seconded, to approve the minutes for the neighborhood meeting in the Future Central Business Zoning District held on June 9, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried . Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi 3. Approve Annual Performance Review for Public Works Worker Tom Smith Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, JUNE 20, 2022 – 7 P.M. Hugo City Council Meeting Minutes for June 20, 2022 Page 2 of 5 4. Approve Revised Job Description for the Associate Planner Position 5. Approve Extension of Lease for 6540 Greene Avenue (Bernin Property) to August 31, 2022. 6. Approve Pay Request No. 5 from Peterson Companies for 2021 Downtown Improvement/Lions Park Project 7. Approve Pay Request No. 4 from A-1 Excavating for 121st Street/Acres of Bald Eagle Project 8. Approve Pay Request No. 10 from Schreiber Mullaney for Lions Park Building 9. Approve Reduction in Letter of Credit for Meadows at Hugo 1st Addition 10. Approve Lawful Gambling Exempt Permit for Shoot for the Troops on August 16, 2022 at Wild Wings 11. Approve Online Auction Sale of Surplus Hugo Public Works Equipment 12. Approve Fence for Pickleball Court in Arcand Park 13. Approve Metropolitan Council Water Efficiency Grant for Irrigation Controllers All Ayes. Motion carried. Approve Claims Roster Adoption of the Consent Agenda approved the Claim Roster as presented. Approve Annual Performance Review for Utility Billing Clerk Jodie Guareschi Since June 17, 2002, Jodie worked as the City’s Utility Billing Clerk in the Finance Department. Adoption of the Consent Agenda approved the annual performance review for Utility Billing Clerk Jodie Guareschi. Approve Annual Performance Review for Public Works Worker Tom Smith Tom Smith was hired by the City of Hugo on June 26, 2000 as a Worker in Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Tom Smith. Approve Revised Job Description for the Associate Planner Position At its June 6, 2022, meeting Council approved advertisement for an Associate Planner for the Community Development Department. Staff had made slight revisions to the Associate Planner Job Description. Adoption of the Consent Agenda approved the revised job description for the Associate Planner position. Approve Extension of Lease for 6540 Greene Avenue (Bernin Property) to August 31, 2022 Bruce and Ginny Bernin sold their home and property at 6540 Greene Avenue North to the City of Hugo in 2002 with a provision the City lease back the home portion to the Bernins. The lease had been extended several times with the current lease expiring on June 30, 2022. Most contents on the property had been removed, and it was currently being used sparingly by the Bernin Hugo City Council Meeting Minutes for June 20, 2022 Page 3 of 5 family. The Bernin family requested to extend the lease until August 31, 2022, so they could hold a Celebration of Life for Ginny Bernin and a few other family functions during the summer. The Parks Commission and staff would be discussing possible future plans for the house and property. Adoption of the Consent Agenda approved the extension of the lease for 6540 Greene Avenue to the Bernins until August 31, 2022, at the current monthly rate. Approve Pay Request No. 5 from Peterson Companies for 2021 Downtown Improvement/Lions Park Project Peterson Companies, Inc. had submitted Pay Voucher No.5 in the amount of $1,219,677.89 for work certified through May 31, 2022, on the 2021 Downtown Improvement/Lions Park Project. All the roadways within the project had been completed. Work was on-going within Lions Park. More than 80% of the new sidewalks/trails had been installed and irrigation/landscaping was on- going. Adoption of the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $1,219,677.89. Approve Pay Request No. 4 from A-1 Excavating for 121st Street/Acres of Bald Eagle Project A-1 Excavating, Inc. had submitted Pay Voucher No. 4 in the amount of $95,107.59 for work certified through May 31, 2022, on the 121st Street/Acres of Bald Eagle Project. Paving work had been completed along 121st Street and into the new cul-de-sac. Adoption of the Consent Agenda approved payment to A-1 Excavating, Inc. in the amount of $95,107.59. Approve Pay Request No. 10 from Schreiber Mullaney for Lions Park Building Schreiber Mullaney had submitted Pay Request No. 10 for the new Pavilion in Lions Park in the amount of $86,478.99. The quantities completed to date had been reviewed and agreed upon by the architect, contractor and City staff. The amount indicated above reflected the work certified through May 25, 2022 with a 5% retainage applied. The total retainage being held to date would be $153,056.61. Adoption of the Consent Agenda approved payment in the amount of $86,478.99 to Schreiber Mullaney Construction for the construction of the City of Hugo Lions Park Pavilion. Approve Reduction in Letter of Credit for Meadows at Hugo 1st Addition Meadows at Hugo 1st Addition had significant work completed to date, and Centra Homes, LLC was requesting a reduction in the letter of credit. The current letter of credit for the 1st Addition was in the amount of $2,553,451. Staff had inspected the work completed to date and found it acceptable. Adoption of the Consent Agenda approved the reduction in the letter of credit to $1,468,192 based on the value of work remaining to be completed. Approve Lawful Gambling Exempt Permit for Shoot for the Troops on August 16, 2022 at Wild Wings Shoot for the Troops had requested Council approval of a Lawful Gambling Exempt Permit to Hugo City Council Meeting Minutes for June 20, 2022 Page 4 of 5 hold raffles at an event to be held at Wild Wings Game Farm, 14733 Irish Avenue North, on August 56, 2022. The City Council needed to approve the permit prior to it being submitted to the MN Gambling Control Board. Adoption of the Consent Agenda approved the Lawful Gambling Exempt permit for Shoot for the Troops event on August 16, 2022. Approve Online Auction Sale of Surplus Hugo Public Works Equipment Public Works staff had requested City Council approval for the sale of several pieces of equipment that were no longer of service to the department. Some of this equipment had been replaced and new equipment was already in service, other pieces were just simply no longer used and had been stored at Public Works. Public Works staff requested to utilize an online auction service to facilitate the sale of this equipment. The following was a list of equipment that staff wanted to list with an online auction site: Plow and mount for a 6000 series John Deere tractor, 2008 John Deere 1445 with attachments -Mower deck - Snow blower – Broom - Miscellaneous associated parts, Water Fountain, Various irrigation booster pumps, Wheels for a Bobcat skidsteer, Wheel weights for a John Deere tractor, (2) push lawn mowers, Falls 10’ wing for plow truck. Adoption of the Consent Agenda approved the sale of the above listed equipment using an online auction format. Approve Fence for Pickleball Court in Arcand Park   The Council had attended a grand opening celebration for Arcand Park on September 17, 2020. The new park included pickleball courts and complaints were immediately received from residents that courts were not fenced. Staff received complaints from six individuals over the trial year. Proposals were requested from six companies to install an 8’ black vinyl fence, gate, and concrete maintenance strip. Two complete estimates were received and Town and Country Fence was the lowest at $24,895.00. Adoption of the Consent Agenda approved the construction of a fence at the pickleball court in Arcand Park by Town and Country Fence for $24,895.00. Approve Metropolitan Council Water Efficiency Grant for Irrigation Controllers   At the meeting of March 21, 2022, Council approved an application for the Metropolitan Council Water Efficiency Grant program. Grant funds would save an estimated 2,373,360 gallons of water through the installation of irrigation controllers and water sensors at six city parks and the Hugo Fire Hall. Each location was proposed to cost $7,638.42 by Peterson Companies for a city-wide cost of $53,468.94. Staff was notified in May that the City was awarded $36,000 from the Metropolitan Council. The remaining cost to the City of approximately $18,000 exceeded the required match. Adoption of the Consent Agenda approved the proposal from Peterson Companies to install irrigation controllers at seven city properties at a cost of $7,638.42 per location and acceptance of Metropolitan Council Water Efficiency Grant. Reschedule July 4, 2022, Council Meeting to July 5, 2022 The first regular Council meeting in July would be on July 4, 2022, Independence Day, and City Hall would be closed. Hugo City Council Meeting Minutes for June 20, 2022 Page 5 of 5 Klein made motion, Strub seconded, to reschedule the first City Council meeting in July to Tuesday, July 5, 2022. All Ayes. Motion carried. Schedule National Night Out for Tuesday August 2, 2022 National Night Out is an annual event designed to strengthen communities. In the past, Council has attended neighborhood parties along with Fire Department and Washington County Sheriff’s Office personnel. Petryk made motion, Klein seconded, to schedule a meeting to attend National Night Out events on Tuesday, August 2, 2022. All Ayes. Motion carried. Adjournment Klein made motion, Strub seconded, to adjourn at 7:06 p.m. All Ayes. Motion carried. Michele Lindau City Clerk