HomeMy WebLinkAbout2022.09.06 CC Minutes
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City
Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approve Minutes for the August 2, 2022, Neighborhood Night Out
Petryk made motion, Klein seconded, to approve the minutes for the Neighborhood Night Out
Event held on August 2, 2022, as presented.
All Ayes. Motion carried.
Approve Minutes for the August 15, 2022, City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the regular Council meeting
held on August 15, 2022, as presented.
All Ayes. Motion carried.
Approve August 25, 2022, North Star Elementary Open House
Strub made motion, Miron seconded to approve the minutes for the North Star Elementary Open
House held on August 25, 2022, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Miron seconded, to approve the agenda as presented.
All Ayes. Motion carried
Approval of Consent Agenda
Klein made motion, Petryk seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Performance Review for Building Official Joel Hoistad
3. Approve Cooperative Agreement with Washington County for the TH 61 Vision Study
Minutes
HUGO CITY COUNCIL MEETING
HUGO CITY HALL
MONDAY, SEPTEMBER 19, 2022 – 7 P.M.
Hugo City Council Meeting Minutes for September 6, 2022
Page 2 of 6
4. Approve Proposal from CivicPlus for CivicRec Community Room Management
System
5. Approve Resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department
All Ayes. Motion carried.
Approve Claims Roster
Adoption of the Consent Agenda approved the Claim Roster as presented.
Approve Performance Review for Building Official Joel Hoistad
Joel Hoistad was hired on September 14, 2020, as the new building official to replace Chuck
Preisler when he retired in November 2020. Adoption of the Consent Agenda approved the
Annual Performance Review for Building Official Joel Hoistad.
Approve Cooperative Agreement with Washington County for the TH 61 Vision Study
In its Capital Improvement Plan (CIP) and budget, Washington County had included a visioning
and jurisdictional transfer study to be completed for Highway 61. The City of Hugo also had
funds allocated for a total $50,000 to the study in its budget. The study would build on the
existing layout that was developed with the City, Washington County, and MnDOT for the future
expansion of Highway 61. The study would further evaluate the access locations and type of
intersection improvements at each location, define the right-of-way needs for the future
expansion, and evaluate the future transit plans for the Rush Line corridor/Purple Line. The
study would also analyze the future land uses along Highway 61 and transportation corridors that
connect to the highway. Highway 61 was planned to be transferred to Washington County from
MnDOT in the future. The study would develop a detailed implementation plan including future
improvements, timing, cost, and agency responsibility for the transfer to occur. In March,
Washington County put out a Request for Proposal (RFP) to consultants to complete the
visioning and transfer study. Washington County selected Bolton & Menk as the project
consultant. Work would start soon on the study with several public engagement events and
stakeholder meetings planned. Washington County had requested a cooperative agreement for
the City’s portion of the cost of the Study. Adoption of the Consent Agenda approved the
agreement, subject to the City Attorney review and approval.
Approve Proposal from CivicPlus for CivicRec Community Room Management System
Staff had been evaluating software to allow residents and users of City owned facilities to easily
check availability and reserve space. The Facility Rental Policy approved by Council on July 18,
2022, would be amended to include procedures for reservations made online and amended fees
to help recoup costs. Areas that would be available to schedule were the Oneka Room, Rice
Lake Centre, Hanifl Shelter, and the new Pete Peterson Pavilion and outdoor space. Staff had
reviewed the proposal from CivicPlus for the CivicRec Recreation Management System that
would provide staff and users with a web-based system that was easy to use and would meet the
needs for room management. The initial software cost, development fees, and first year service
fees wass $5,938, and the annual recurring service fee would be $4,725. Adoption of the
Hugo City Council Meeting Minutes for September 6, 2022
Page 3 of 6
Consent Agenda apoproved the proposal from CivicPlus in addition to $1,312.50 for GIS
integration to confirm Hugo residency and Forte for payment processing and gateway services.
Approve Resignation of Brian Kindelberger as Lieutenant on the Hugo Fire Department
Brian Kindelberger had been a member of the Hugo Fire Department since December, 2013, and
had served as a lieutenant on the Department since March, 2018. Brian had submitted his
resignation as lieutenant to allow time to continue his education. Brian would remain on as a
regular firefighter. Adoption of the Consent Agenda approved the resignation of Brian
Kindelberger as Lieutenant on the Hugo Fire Department effective August 31, 2022
Approve Resolutions Declaring Costs to be Assessed and Setting Public Hearing for the
Oneka Parkway Improvement Project
City Engineer Mark Erichson explained that on July 5, 2022, the Council had awarded a
construction contract for the completion of the 2022 Oneka Parkway Improvements Project. As
part of the public improvement process, in accordance with the requirement of state statutes
Chapter 429 for assessments to benefitting properties, the City needed to declare the costs to be
assessed and conduct the assessment hearing. The total project cost was $2,600,000 with
assessments totaling $381,500. Staff recommended approval of the resolution declaring the costs
to be assessed and ordering the preparation of the proposed assessment roll for the 2022 Oneka
Parkway Improvements Project. Staff also recommended approval of the resolution calling the
hearing on assessments for the 2022 Oneka Parkway Improvements to be set for October 3,
2022. Construction for the roadway improvements would continue through the fall of 2022 with
the signal improvements continuing into the spring of 2023.
Miron made motion, Klein seconded, to approve RESOLUTION 2022 – 55 DECLARING THE
COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENT ROLL FOR THE 2022 ONEKA PARKWAY IMPROVEMENTS.
All Ayes. Motion carried.
Klein made motion, Petryk seconded, to approve RESOLUTION 2022 – 56 CALLING FOR
HEARING ON PROPOSED ASSESSMENT FOR THE 2022 ONEKA PARKWAY
IMPROVEMENTS PROJECT.
All Ayes. Motion carried.
Discussion on Assessment Policy
Staff wanted to determine if the City Council wanted to revisit and discuss any portion of the
assessment policy since Hugo last updated the policy in 2013. Areas that could be discussed were
assessment methodologies, assessment rates or any other particular section. As stated in the
assessment policy, special assessment methods described in the policy could be considered as all-
inclusive and that unique or unusual circumstances may require slight modifications that would be
outlined in the feasibility study. City Engineer Mark Erichson explained the recent Oneka Parkway
project did not fit any methodology outlined in the policy, and he said he could foresee the same
happening in the future. Also, rates had not been evaluated since 2013. Staff could work to include
Hugo City Council Meeting Minutes for September 6, 2022
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those situations that have been encountered in the past as well as review the 5-year CIP to make
sure the assessment policy included past and potential future unique situations. Erichson suggested
a discussion take place at this meeting or at a future work session.
A question was asked about the adoption of the policy in 2013. Bear said it was a new policy at the
time and likely involved a series of workshops. The City takes on the majority of the costs of
projects. Project costs had increased significantly while the City rates had remained the same.
Miron made motion, Klein seconded, to direct staff to research the currently policy, make
recommendations, and recommend a date to schedule the workshop.
All Ayes. Motion carried.
Reminder - Public Works Grand Opening on Wednesday, September 7, 2022
City Administrator Bryan Bear remined Council they had scheduled a meeting to attend the Public
Works Grand Opening on Wednesday, September 7, 2022 at 3 p.m.
Schedule Dream of Wild Health-Planting Seeds for Future Generations on Friday September
9, 2022
City Administrator Bryan Bear informed Council the Dream of Wild Health had invited them to
attend the Planting Seeds for Future Generations Turning of the Soil Ceremony to be held on
Friday, September 9, 2022 from 1:30 – 2:30 p.m. at 16085 Jeffrey Avenue N. Staff had posted this
as a possible quorum of the Council and requested Council formally schedule it as a meeting.
Weidt made motion, Klein seconded, to schedule a meeting to attend the Dream of Wild Health
Event on Friday September 9, 2022.
All Ayes. Motion carried.
Schedule Training Burn on Saturday, September 10, 2022
City Administrator Bryan Bear informed Council the Hugo Fire Department had invited the
Council to attend a live training on a house burn at 16345 Everton Avenue North on Saturday,
September 10, 2022, at 8 a.m. Staff had posted this as a possible quorum of the Council and
requested Council formally schedule it as a meeting.
Klein made motion, Strub seconded, to schedule a meeting to attend the Fire Department’s live
training on September 10, 2022.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for September 6, 2022
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Announcement - Citywide Cleanup on Saturday, September 10, 2022,
City Administrator Bryan Bear informed Council the Citywide Cleanup event had been scheduled
for Saturday, September 10, 2022. Starting this year, the cleanup event would be held in two
locations. Trash only would be accepted at the new Public Works Facility from 8 a.m. to noon.
Household hazardous waste only would be a two-day Washington County Event on September 10
and September 17 from 8 a.m. – 2 p.m. at the Forest Lake Transit Center, 19987 Fitzgerald Trail N.
in Forest Lake.
Schedule HBA Breakfast with the Mayor on Tuesday, September 13, 2022
City Administrator Bryan Bear informed Council the Hugo Area Business Association would be
holding Breakfast with the Mayor on Tuesday, September 13, 2022, at the Blue Heron from 7:30 - 9
a.m. He recommended Council schedule it as a meeting if they wished to attend.
Miron made motion, Klein seconded, to schedule a meeting to attend the Breakfast with the Mayor
on Tuesday, September 13, 2022.
All Ayes. Motion carried.
Announcement - Candidates Forum on September 14 and 15, 2022
City Administrator Bryan Bear informed Council the League of Women Voters would be holding
candidate forums in the Hugo Council Chambers. The forum for Hugo Mayor candidates would be
held on Wednesday, September 14 at 6:30 p.m. The forum for MN House 33A & 33B and MN
Senate 33 will be held on Thursday, September 15 at 6:30 p.m.
Reminder - Jodie Guareschi Retirement on Saturday, September 17, 2022
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
retirement party for Firefighter Jodie Guareschi on Saturday, September 17, 2022, at the Rice Lake
Centre from 3-7 p.m.
Schedule Royal Credit Union Ribbon Cutting Event on Thursday, September 22, 2022
City Administrator Bryan Bear informed Council they had been invited to the Royal Credit Ribbon
Cutting Event on Thursday, September 22, 2022, at 14602 Everton Avenue N. at 11 a.m. He
recommended Council schedule this as a meeting if they wished to attend.
Klein made motion, Petryk seconded, to schedule a meeting to attend the Royal Credit Union
Ribbon Cutting event on Thursday, September 22, 2022.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for September 6, 2022
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Adjournment
Klein made motion, Miron seconded, to adjourn at 7:19 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk