Loading...
HomeMy WebLinkAbout2022.10.03 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Minutes for the September 17, 2022, Retirement Party for Jodie Guareschi Klein made motion, Miron seconded, to approve the minutes for the Retirement Party on September 17, 2022, as presented. All Ayes. Motion carried. Minutes for the September 19, 2022, City Council Meeting Petryk made motion, Klein seconded, to approve the minutes for the City Council meeting held on September 19, 2022, as presented. All Ayes. Motion carried. Minutes for the September 22, 2022, Royal Credit Union Ribbon Cutting Klein made motion, Strub seconded, to approve the minutes for the Royal Credit Union Ribbon Cutting held on September 22, 2022, as presented. All Ayes. Motion carried. Minutes for the September 22, 2022, Lions Park Grand Opening Miron made motion, Klein seconded, to approve the minutes for the Lions Park Grand Opening held on September 22, 2022, as presented. All Ayes. Motion carried. Minutes for the September 24, 2022, Kidz n Biz Event Klein made motion, Petryk seconded, to approve the minutes for the Kidz n Biz event held on September 24, 2022, as presented. All Ayes. Motion carried. Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, OCTOBER 3, 2022 – 7 P.M. Hugo City Council Meeting Minutes for October 3, 2022 Page 2 of 9 Minutes for the September 24, 2022, Lions Club Ribfest Miron made motion, Klein seconded, to approve the minutes for the Lions Cub Ribfest held on September 24, 2022, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried Approval of Consent Agenda Petryk made motion, Strub seconded, to approve the following Consent Agenda: 1. Approval of Claims 2. Approve Proclamation Proclaiming October as Toastmasters Month 3. Approve Donation to the Hugo Fire Department from the Hugo American Legion 4. Approve Resignation of Roger Clarke from the Hugo Parks Commission 5. Approve Renewal of Mining Permit for Mike Atkinson 6. Approve Pay Request No. 2 to Miller Excavating, Inc. for the 140th Street Extension Project 7. Approve Pay Request No. 1 to North Valley, Inc. for the Oneka Parkway Project 8. Approve Pay Request No. 1 and Change Order No. 1 for Iseler Demolition, Inc. for Water Tower No. 2 Demolition 9. Approve Reduction in Letter of Credit for Meadows of Hugo 1st Addition Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Proclamation Proclaiming October as Toastmasters Month The City of Hugo had been contacted by a member of a Toastmasters group in White Bear Lake requesting the City of Hugo proclaim the month of October as Toastmasters month. Adoption of the Consent Agenda approved the proclamation proclaiming October as Toastmasters Month. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo Lions Club requested to donate $1,000 to the Hugo Fire Department for equipment and training. Donations to the Fire Department must be approved by the City Council. Adoption of the Consent Agenda approved the donation of $1,000 from the Hugo American Legion to the Hugo Fire Department. Hugo City Council Meeting Minutes for October 3, 2022 Page 3 of 9 Approve Resignation of Roger Clarke from the Hugo Parks Commission Commissioner Roger Clarke had submitted his resignation from the Parks Commission due to other commitments. Roger had served on the Parks Commission from June, 2003 through December, 2012 and again since May 2017. Adoption of the Consent Agenda approved the resignation of Roger Clarke from the Hugo Parks Commission effective immediately. Approve Renewal of Mining Permit for Mike Atkinson The Mining Permit for Mike Atkinson on his property located on the south side of 147th Street between Irish and Hyde Avenue expired on August 2, 2022. Atkinson had applied for a renewal of the permit for another two years. For the past several years, the site had been used to stockpile material, with no mining activity taking place. When the permit was renewed in 2012, the Council allowed the Atkinsons to move forward with the Mining Permit renewal process without all the conditions being met until the time mining operations began again, due to the cost of meeting those conditions. The requirements not being met are to biannually provide a topographic map of the site, calculation of stockpiled material, amount of granular material left on site to be mined, and a reclamation plan. Staff found very minimal activity on the site to require those conditions be met for the renewal of his permit. Adoption of the Consent Agenda approved the Mining Permit for Mike Atkinson for property located on 147th Street North with the condition that all requirements in the permit be met when mining activity begins again. Approve Pay Request No. 2 to Miller Excavating, Inc. for the 140th Street Extension Project Miller Excavating, Inc. had submitted Pay Request No. 2 in the amount of $190,595.88 for work certified through September 15, 2022, on the 140th Street Extension Project. Substantial completion had occurred on the project and just punch-list items remain. Adoption of the Consent Agenda approved payment to Miller Excavating, Inc. in the amount of $190,595.88. Approve Pay Request No. 1 to North Valley, Inc. for the Oneka Parkway Project North Valley, Inc. had submitted Pay Request No. 1 in the amount of $583,565.34 for work certified through September 15, 2022, on the Oneka Parkway Project. Substantial completion had occurred on 1 of the 3 phases of the project, and significant work had been completed on the 2nd phase. Work had also begun on the new signal system at Oneka Parkway and Frenchman Road. Adoption of the Consent Agenda approved payment to North Valley, Inc. in the amount of $583,565.34. Approve Pay Request No. 1 and Change Order No. 1 for Iseler Demolition, Inc. for Water Tower No. 2 Demolition The water tower had successfully been removed. The quantities completed to date had been reviewed and agreed upon by the contractor, and staff recommended Council approve Pay Request No. 1 from Iseler Demolition, Inc. in the amount of $79,515.00. The amount reflected work certified through August 8, 2022, with a 5% retainage applied. In addition, Iseler Demolition had submitted Change Order No. 1. This change order authorized a deduction of $3,573.00 from the Contract price for the City of Hugo to restore the site per the specifications with an independent Hugo City Council Meeting Minutes for October 3, 2022 Page 4 of 9 contractor. Adoption of the Consent Agenda approved Pay Request No. 1 and Change Order No. 1 from Iseler Demolition. Approve Reduction in Letter of Credit for Meadows of Hugo 1st Addition The Meadows at Hugo 1st Addition had had significant work completed to date and Centra Homes, LLC had requested a reduction in the letter of credit. The current letter of credit for the 1st Addition was in the amount of $1,468,192. Staff had inspected the work completed to date and recommended reducing the letter of credit by $1,096,439 based on the value of work remaining to be completed. The remaining value of the letter of credit would be in the amount of $371,753, which was 10% of the original amount. Adoption of the Consent Agenda approved the reduction in the letter of credit for Meadows of Hugo 1st Addition. Approve Rezoning, CUP, Site Plan, and Variances for Premier Bank This was removed from the Consent Agenda by Mayor Weidt. Community Development Director explained Premier Banks was requesting approval for site plan, zoning amendment, CUP, and two variance applications for the property located at 5616 147th Street North. The proposal included an approximately 4,500 square foot commercial building with a drive-through on the 0.76-acre parcel. The property was zoned Future Central Business (FCB) and was located in an area of the City where development was guided by the downtown plan and design guidelines. The applicant had requested to rezone the property to Central Business (C-1) accommodating the commercial use and a CUP to allow for the drive-through entry point to be located within 200 feet of residentially-zoned properties. Additionally, the applicant had requested two variances be approved. The first was to allow for a reduction in vehicle stacking space in the drive-through lane, and the second was to allow for the drive-through access point to be located on a residential street. Juba reviewed the site plan with the Council. At its September 22, 2022, meeting, the Planning Commission held a public hearing and voted unanimously to recommend approval of the applications. Weidt asked about the option to move the driveway from Flay Avenue to 147th Street. Juba replied they did review a possible access on 147th street but felt the one chosen off Flay Avenue was a safer access point. City Engineer Mark Erickson further explained the issue with traffic turning east onto 147th Street was problematic with short site distances and times. Weidt made motion, Klein seconded, to approve ORDINANCE 2022 – 516 AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LANDS LOCATED 5616 147th STREET NORTH, and RESOLUTION 2022-60 APPROVING FINDINGS OF FACT FOR REZONING FOR PREMIER BANKS LOCATED AT 5616 147TH STREET NORTH, and RESOLUTION 2022-61 APPROVING A CONDITIONAL USE PERMIT FOR PREMIER BANK TO ALLOW A DRIVE THROUGH BUSINESS WITHIN 200 FEET OF RESIDENTIALLY ZONED PROPERTIES FOR THE PROPERTY LOCATED AT 5616 147TH STREET NORTH, and RESOLUTION 2022-62 APPROVING A SITE PLAN FOR A COMMERCIAL USE ON PROPERTY LOCATED AT 5616 147th STREET NORTH, and RESOLUTION 2022-63 APPROVING A VARIANCE FROM THE DRIVE-THROUGH BUSINESS MAIN ENTRANCE LOCATION REQUIREMENT FOR PROPERTY LOCATED Hugo City Council Meeting Minutes for October 3, 2022 Page 5 of 9 AT 5616 147th STREET NORTH, and RESOLUTION 2022-64 APPROVING A VARIANCE FROM THE DRIVE-THROUGH BUSINESS VEHICLE STACKING REQUIREMENT FOR PROPERTY LOCATED AT 5616 147th STREET NORTH All Ayes. Motion carried. Oneka Parkway Improvement Project Assessment Hearing On July 5, 2022, the City of Hugo awarded a construction contract for the completion of the 2022 Oneka Parkway Improvements Project. At the September 5, 2022, regular Council meeting, the Council adopted a resolution declaring the costs to be assessed, ordered the preparation of the proposed assessment roll for the 2022 Oneka Parkway Improvements Project and scheduled the assessment hearing on the proposed assessments for October 3, 2022. City Engineer Mark Erichson talked about the components of the project and explained the partial roadway reconstruction, urban roadway mill and overlay portion, and intersection improvements at Oneka Parkway and Frenchman Road. He stated they were looking at having the signal operational at the end of the year. He reviewed the process as outlined by State Statute 429 saying the Notice of Assessment Hearing had been published in the official newspaper and mailed to the owners of each parcel described in the assessment roll at least two weeks prior to the hearing. Erichson reviewed how the assessments costs were calculated and the cost per unit according to the City’s assessment policy. The rates per foot per construction type were added together for the frontage on Oneka parkway and divided by the number of townhomes resulting in $421.61 per unit. Assessments would be over a five-year period at 4.25%, and could be prepaid within 30 days of this hearing in full. He said paving is scheduled for October 12 and 13, and the signal is to be up and operational by the end of the year. Mayor Weidt opened the public hearing. Richard Hogan, 5075 149th Street North, Unit #2, wanted to note it would be $84.32 plus current association fees of $315 a month. This would be going up to $400 for one month for five years. The $15,000 for the association cost would also drizzle down to the property owners. He said he likes the stop light at the corner. He talked about the curves in the road and asked that the developer or Council consider more straight streets in the future to make it easier for plowing and fixing the roadway. Debra Schreiner, 15042 Farnham Avenue North, talked about the assessment being put on the association and not the other houses. She felt that any household that has a student that attends Oneka Elementary should be assessed as well as the buses that use the road. It should not just be an association thing for the City road. She said it was not an association road and many benefit. She added that she doesn’t even use the road and definitely opposes it. Weidt pointed out the association was only being assessed for 14% of the total project costs. City Attorney Dave Snyder explained the purpose of this hearing and explained how other cities do road projects. The bulk of this assessment was being spread to other people, not those that are Hugo City Council Meeting Minutes for October 3, 2022 Page 6 of 9 on the roadway. He talked about the broad area of the City’s participation in the cost and the Council’s discretion on how it is applied, pointing out the assessment cost had been driven down dramatically. John Bredemus, 15174 Farnham Avenue North, said he has lived in Hugo for six years and taxes have gone up a lot. He had never been assessed in any other city he lived in, and he wondered why Vadnais Heights and Anoka never did it. He said all of the new construction to the north have heavy duty trucks tearing up the road, and he asked if developers had been assessed for damage done to the roads. He also asked about the senior policy, and there was talk about the paving of Farnham. Snyder explained how roads are assessed, and Erichson explained there would be a future assessment to these same homes at a future date for Farnham Ave. It would be a small amount of money for a mill and overly and would be substantially less. The homes to the north that would be assessed would be at a much higher rate. Erichson explained the senior deferral program. Dana Coleman, 15420 Foster Drive North, asked about the light and pedestrian ramps. She questioned why they only had 30 days to pay. Erichson explained the ramps were for handicapped accessibility. He explained there was a deadline to have the material submitted to Washington County to get on the tax rolls, and it could be paid if full in the subsequent years following. Rick Bieniek, 5161 Farnham Drive N., stated the project looks nice, but there were issues with signage by the school and some street lights out from Heritage Parkway to Farnham. He asked if the wellhouse was being assessed and asked about other funding for the project. He said he liked having the traffic control light, and he asked if it was known why the concrete fell apart, and he questioned sidewalk maintenance. Erichson replied the streets were not on the state aid system. There is money the City gets annually from gas tax, but many components are not eligible. He said he did not have a breakdown on it, but could get Bieniek the information. He talked about the deterioration of the road saying no scientific study had been done, but it was likely bad concrete. There is now strict sampling required by MnDOT. He pointed out that Freedom Trail was taken care of, and the City has talked about a trail rating system. Michelle Wolf, 5014 Evergreen Dr. N, Unit #1, asked about the HOA’s portion of it and whether residents would be paying for that too. She said she agreed with what others said about the school; people outside of the community are using the road. She said her taxes have gone up extremely since she moved there in 2009. Miron asked about limitations on who the City can assess for projects. Snyder replied government agencies can only assess to the extent the property can be shown to benefit by the improvements. Costs contributed by the City lowers the assessment. Hugo City Council Meeting Minutes for October 3, 2022 Page 7 of 9 Richard Hogan stated that no one is directly on the road. He also expressed disappointment at Pulte Homes saying the City should use extreme discretion if considering Pulte as a developer in the City. Al Czaia,15362 Freedom Drive North, said he has lived in the City for three years. He previously worked for St. Paul where they assess for 100% of their projects. He asked if they would be getting a bill in mail. Erichson replied the Finance Director would be sending a mailer to inform property owners about assessments. There were no other comments and Weidt closed the public hearing. There were two written objections to go on the record. One was from Debra Schreiner stating her objection to the assessment. Another letter was from James Donaldson, 1540 Foster Drive North, objecting to the assessment stating extensive damage was the result of new construction, and those benefiting from the road should pay for it. Miron talked about the costs of the project and pointed out the traffic signal and trail maintenance did not increase the assessed cost to the residents. Klein asked about curves in the road and the reason they are there. Erichson explained that curves are often a strategy to reduce the speeds on the road. Miron talked about how the assessment could have been applied to the HOA, but the feedback from previous meetings was that the preferred way was to assess property owners. He asked if that was Erichson’s recollection, and Erichson replied that it was. Klein made motion, Petryk seconded, to approve RESOLUTION 2022-65 ADOPTING ASSESSMENTS FOR THE 2022 ONEKA PARKWAY IMPROVEMENTS. All Ayes. Motion carried. Downtown Hugo Preliminary Plat and PUD Community Development Director Rachel Juba explained Dennis Properties, LLC, was requesting approval of a preliminary plat and planned unit development (PUD) to subdivide and master plan property located on the west side of Egg Lake, east of TH61, to allow construction of five buildings for a total of approximately 63,000 square feet. The PUD general plan was proposed for the entire 4.2 acres of the property and would replace the previous PUD General Plan that was approved in 2020. The property is owned by the City of Hugo, and there was a purchase agreement with the applicant. Juba reviewed the plan explaining there was a mix of uses including a restaurant, retail space and offices. The plan also included a waterfront boardwalk. The preliminary plat included four lots with building on each lot. An owners’ association would be created. Hugo City Council Meeting Minutes for October 3, 2022 Page 8 of 9 The applicant was asking for PUD flexibility from the shoreland ordinance regulations, parking regulations, and minimum rear yard setback requirements. In exchange, the landscaping plan, design standards, and architecture would exceed ordinance standards and a main street atmosphere would be created in the Central Business District. There would be access to Egg Lake and improvements to the water and habitat on the lake. Juba reviewed the comments received by the DNR who stated there would be unacceptable impacts to the lake and no benefits. Staff felt, since this site was being redeveloped, there would be improvements and no negative impacts. Juba stated the EDA considered the application last month and there would be more to come as talks continue. At its September 8, 2022, meeting, the Planning Commission held a public hearing and considered the request. There were two people that spoke during the public hearing with questions and concerns on parking, stormwater management, and shoreland regulation flexibility. The Planning Commission agreed the project met the requirements to approve the applications. The Planning Commission unanimously recommended approval of the preliminary plat and PUD, subject to the conditions listed in the resolutions. Denny Trooien, owner of Dennis Properties, stated he had been working on this for a couple years. He said he enjoyed working with staff and asked for favorable approval. Strub asked about phases and if this first phase could stand on its own, or will it look like they started and never finished. Denny replied he was still working on those details with Rachel and are in discussions on how the phasing will go. Klein made motion, Miron seconded, to approve RESOLUTION 2022-66 APPROVING PUD GENERAL PLAN FOR DENNIS PROPERTIES, LLC, FOR “DOWNTOWN HUGO” ON PROPERTY LOCATED SOUTH OF 147TH STREET NORTH AND EAST OF HIGHWAY 61 (FOREST BOULEVARD NORTH). All Ayes. Motion carried. Klein made motion, Petryk seconded, to approve RESOLUTION 2022-67 APPROVING PRELIMINARY PLAT REQUESTED BY DENNIS PROPERTIES. LLC, FOR “DOWNTOWN HUGO” ON PROPERTY LOCATED SOUTH OF 147TH STREET NORTH AND EAST OF HIGHWAY 61 (FOREST BOULEVARD NORTH). All Ayes. Motion carried. Reminder-Liberty Academy Ribbon Cutting Friday, October 7, 2022 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Liberty Classical Academy Ribbon Cutting Celebration on Friday, October 7, 2022, at 10158 122nd Street North (former Withrow School) beginning at 12:45 p.m. Hugo City Council Meeting Minutes for October 3, 2022 Page 9 of 9 Reminder - Fire Department Open House Saturday, October 8, 2022 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the Hugo Fire Department Open House on Saturday, October 8, 2022, from11 a.m. to 3 p.m. Schedule Commissioner Interviews City Administrator Bryan Bear informed Council there were several vacancies on Hugo Commissions and four applicants. He asked Council if they wished to schedule interviews. Weidt requested staff solicit more applicants and bring this back to Council with a date on which to schedule interviews. Adjournment Klein made motion, Strub seconded, to adjourn at 8:29 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk