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HomeMy WebLinkAbout2022.12.19 CC Minutes Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Nick Guilliams, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Minutes for the December 5, 2022, City Council Meeting Petryk made motion, Klein seconded, to approve the minutes for the Council meeting held on December 5, 2022, as presented. All Ayes. Motion carried. Minutes for the December 7, 2022, Santa Party Klein made motion, Strub seconded, to approve the minutes for the Santa Party held on December 7, 2022, as presented. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried Yellow Ribbon Network Burger Night Recognition Awards Yellow Ribbon member Barb Connelly presented pictures and provided information on recent activities of the Hugo Yellow Ribbon Network. Colonel Eduardo Suarez of the Minnesota National Guard said they couldn’t do what they do without support of the YRN. The team from Fresh Paint was in attendance to receive the Burger Sponsor of the Year plaque. Barb handed out the certificates to all the monthly Burger Night sponsors who were in attendance. The Mayor thanked them for supporting the community. Approval of Consent Agenda Miron made motion, Petryk seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Community Development Director Rachel Juba Minutes HUGO CITY COUNCIL MEETING HUGO CITY HALL MONDAY, DECEMBER 19, 2022 – 7 P.M. Hugo City Council Meeting Minutes for December 19, 2022 Page 2 of 7 4. Approve Annual Performance Review for Public Works Worker Ryan McCullough 5. Approve Annual Performance Review for Public Works Worker Neal Nelson 6. Approve Resolution on Statutory Tort Liability Limits 7. Approve Resolution Certifying Delinquent Utility Accounts 8. Approve Ordinance Establishing 2023 Fee Schedule and Publication of Summary Ordinance 9. Approval Resolution Setting 2023 Salary and Reimbursement Levels 10. Approve Resolution Approving Agreement with State of MN for Federal Participation in Construction 11. Approve Pay Request No. 8 to Peterson Companies for the 2021 Downtown Improvement/Lions Park Project 12. Approve Pay Request No. 6 to A-1 Excavating, Inc. for the 121st Street/Acres of Bald Eagle Project 13. Approve Resolution Approving Shores of Oneka Final Plat and Development Agreement 14. Approve Culvert Maintenance Agreement with RCWD for Ditch Crossing for the Shores of Oneka Development 15. Approve Room Rental Application and Waiver of Liability Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Community Development Director Rachel Juba Rachel Juba was hired as the City’s new Associate Planner on January 2, 2007 and promoted to Planner in 2010, then Community Development Director in May, 2018. Adoption of the Consent Agenda approved the annual performance review for Community Development Director Rachel Juba. Approve Annual Performance Review for Public Works Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as a Public Works Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Ryan McCullough. Approve Annual Performance Review for Public Works Worker Neal Nelson Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the Consent Agenda approved the Annual Performance Review for Neal Nelson. Hugo City Council Meeting Minutes for December 19, 2022 Page 3 of 7 Approve Resolution on Statutory Tort Liability Limits In the late 1990’s, the League of Minnesota Insurance Trust required each City that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of coverage purchased. Currently these limits were $500,000 per claimant and $1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits. LMCIT required each member city to reaffirm their position on an annual basis. Adoption of the Consent Agenda approved RESOLUTION 2022-86 NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviewed all delinquent utility bills, which were the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council was required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who had not paid their outstanding utility bill would have it certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION 2022 - 87 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR COLLECTION. Approve Ordinance Establishing 2023 Fee Schedule and Publication of Summary Ordinance City staff annually reviewed the fee, rates and charges schedule and recommended changes. The Finance Department had reviewed these changes and incorporated them into the fee schedule for 2023. Adoption of the Consent Agenda approved ORDINANCE 2022-518 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES. Approval Resolution Setting 2023 Salary and Reimbursement Levels At the mid-year budget workshop, the City Council indicated their willingness to adjust the City’s salary matrix by 4.5% and to grant step increases to those employees who had not yet reached their pay grade maximums. Council approved the 2023 budget containing these adjustments at their December 5, 2022, Council Meeting. Fourteen of the City’s twenty-seven full-time employees would receive step increases. A new Associate Planner was hired in 2022, which took the place of the previously budgeted City Planner position. The net aggregate dollar increase was $146,258 and the overall budget for employee wages would increase by 6.3%. Using state supplied software, the Finance Department verified that the City would remain in compliance with Pay Equity Statutes. Adoption of the Consent Agenda approved RESOLUTION 2022 – 88 RESOLUTION SETTING 2023 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Approve Resolution Approving Agreement with State of MN for Federal Participation in Construction Pursuant to Minnesota Statutes Section 161.36, the City of Hugo was required to enter into an agreement with MnDOT for MnDOT to act as Hugo’s agent in accepting federal funds on the Hugo City Council Meeting Minutes for December 19, 2022 Page 4 of 7 local government’s behalf for the construction, improvement, or enhancement of transportation financed either in whole or in part by the Federal Highway Administration. This agreement covered the roles and responsibilities associated with federal aid funds and allowed for MnDOT to act as a local agency’s agent in accepting these funds for construction projects. Adoption of the Consent Agenda approved RESOLUTION 2022 – 89 APPROVING STATE OF MINNESOTA AGENCY AGREEMENT FOR FEDERAL PARTICIPATION IN CONSTRUCTION. Approve Pay Request No. 8 to Peterson Companies for the 2021 Downtown Improvement/Lions Park Project Peterson Companies, Inc. had submitted Pay Request No. 8 in the amount of $115,438.75 for work certified through November 30, 2022, on the 2021 Downtown Improvement/Lions Park Project. Substantial work had been completed on the project. The Contractor was currently installing the playground fence to make the project complete and would finish punch-list items in the spring. Adoption of the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $115,438.75. Approve Pay Request No. 6 to A-1 Excavating, Inc. for the 121st Street/Acres of Bald Eagle Project A-1 Excavating, Inc. had submitted Pay Voucher No. 6 in the amount of $12,214.13 for work certified through November 30, 2022, on the 121st Street/Acres of Bald Eagle Project. The project was substantially complete at the time and project retainage was being reduced to 1%. Adoption of the Consent Agenda approved payment to A-1 Excavating, Inc. in the amount of $12,214.13. Approve Resolution Approving Shores of Oneka Final Plat and Development Agreement M/I Homes Minneapolis/St. Paul, LLC, had requested approval of a final plat in order to plat 50 lots and 11 outlots on the parcels located north of Goodview Avenue and east of Highway 61. The City Council reviewed and approved the preliminary plat and PUD for The Shores of Oneka Lake at its June 6, 2022, meeting. The final plat would plat 50 lots from The Shores of Oneka Lake preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for The Shores of Oneka Lake PUD. Adoption of the Consent Agenda approved RESOLUTION 2022-90 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR M/I HOMES OF MINNEAPOLIS/ST. PAUL, LLC, FOR THE SHORES OF ONEKA LAKE. Approve Culvert Maintenance Agreement with RCWD for Ditch Crossing for the Shores of Oneka Development As part of The Shores of Oneka development a ditch crossing was required that would include the installation of a culvert under a public street. The ditch crossing was required to be reviewed and permitted by the Rice Creek Watershed District (RCWD). M/I Homes had submitted the plans to RCWD and had been given conditional approval. A condition of approval was a maintenance agreement with the City of Hugo for the culvert since it was under a public street and would be part of the City’s public infrastructure system. The City had similar agreements Hugo City Council Meeting Minutes for December 19, 2022 Page 5 of 7 with the RCWD for other culverts and bridges. Adoption of the Consent Agenda approved the culvert maintenance agreement, subject to review and approval by the City Attorney. Approve Room Rental Application and Waiver of Liability City staff had updated the facility rental application to require additional information from the applicant. Application additions included increased reporting on the envisioned event and changes to the agreement for assumption of responsibility and waiver of liability section. Adoption of the Consent Agenda approved the Facility Rental Application and Waiver of Liability. Approve Resolution Approving Oneka Prairie Preliminary Plan and Ordinance Approving PUD Rezoning Southwind Holdings, LLC, had requested approval of a preliminary plat and planned unit development (PUD) for a residential development. The property totaled 24.23 acres. The preliminary plat included 59 single family residential lots and seven outlots to be known as “Oneka Prairie”. The PUD General Plan would be for all 24.83 acres of the property and was proposed to be rezoned from Future Urban Service (FUS) to Planned Unit Development (PUD). The property included 3.92 acres of wetlands for a total buildable acreage of 20.28 acres. The net density for the development was 2.9 units per acre. This met the density requirement for the land use. At its December 8, 2022, meeting, the Planning Commission considered the request and held a public hearing. The Planning Commission unanimously recommended approval of requests. Klein removed this item from the Consent Agenda stating he had been contacted by Lee Ann Steffens who had questions on the application Lee Ann Steffens was present with her legal counsel, Patrick Doran. Lee Ann stated she was the property owner to the west and didn’t feel she had enough information to be comfortable with the road plan. Doran talked about the roadway going on a 20-year-old easement and said the City was going against the plan and changed it, likely due to the road created to the south. There were concern the City and developer would be using more of their property than necessary for this development. They had concerns that if the roadway connects identically going straight north, they would lose 10 feet of their property. Another issue was lack of access to half of their parcel. There was a wetland in the middle of the property, and the farmers use access points south of the wetland. With the curb and gutter being proposed with no curb cutouts, access would be restricted. He said if the developer would be willing to do a curb cut and driveway, they could figure that issue out. Steffens did not want to derail the development, but wanted to have discussions with the engineer and staff to resolve some of the issues. Community Development Director Rachel Juba explained they did not have all final construction plans yet. Once the application goes to final plat, they will have the construction documents that will be shared with the Steffens. Bryan suggested they meet with staff saying they were onboard with the road being as far east as is recommended for the road design. The City was not removing any access points, and those would typically be created with a driveway permit. Hugo City Council Meeting Minutes for December 19, 2022 Page 6 of 7 Weidt added that it was not at the final design stage yet, and Steffens brought up good points that would be addressed. Phil made motion, Petryk seconded, to approve RESOLUTION 2022-91 APPROVING PRELIMINARY PLAT FOR THE SOUTHWIND HOLDINGS, LLC, FOR “ONEKA PRAIRIE” ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF EMPRESS AVENUE NORTH, and RESOLUTION 2022-92 APPROVING PUD GENERAL PLAN FOR SOUTHWIND HOLDINGS, LLC, FOR “ONEKA PRAIRIE” ON PROPERTY LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF EMPRESS AVENUE NORTH, and ORDINANCE 2022-519 AMENDING CHAPTER 90 (ZONING ORDINANCE) OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED NORTH OF ONEKA PARKWAY AND NORTH OF EMPRESS AVENUE NORTH. All Ayes. Motion carried. Neighborhood Open House for the Birch Tree Ponds Improvement Project on Thursday, January 5, 2023 City Administrator Bryan Bear informed Council an informal informational open house had been scheduled from 5-7 pm, Thursday January 5, 2023, at Public Works to allow the Birch Tree Ponds area residents to review the project plans and ask questions. Weidt made motion, Klein seconded, to schedule a meeting to attend the Birch Tree Ponds Open House on Thursday, January 5, 2023. All Ayes. Motion carried. Schedule Meeting to Attend the Hugo Fire Department Annual Banquet Saturday, January 14, 2023 City Administrator Bryan Bear informed Council they had been invited to attend the Hugo Fire Department Annual Banquet to be held on Saturday, January 14, 2023, at 5:00 p.m. at the Hugo American Legion. Klein made motion, Strub seconded, to schedule a meeting to attend the Hugo Fire Department Annual Banquet on Saturday, January 14, 2023. All Ayes. Motion carried. Schedule Goal Setting Session for Monday, January 23, 2023 City Administrator Bryan Bear recommend Council schedule their annual Goal Setting Session for Monday, January 23, 2023, at 5 p.m. in the Council Chambers. Hugo City Council Meeting Minutes for December 19, 2022 Page 7 of 7 Miron made motion, Klein seconded, to schedule the annual goal session on Monday, January 23, 2023. All Ayes. Motion carried. Adjournment Miron made motion, Petryk seconded, to adjourn at 7:37 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk