HomeMy WebLinkAbout2023.05.15 CC Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. May 1, 2023, City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Nothing Scheduled
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1. Approve Claims Roster
2. Approve Annual Performance Review for Public Works Parks Lead Worker Rick Kieffer
3. Approve Special Event Permit for North Star Gay Rodeo for July 29-30, 2023
4. Approve Temporary Liquor License for North Star Gay Rodeo on July 29-30, 2023
5. Approve Hugo Historic Site Lease Agreement for Hopkins Schoolhouse and Heritage
Center
6. Approve Ordinance Amending Chapter 10, Article II, Dogs Regarding Violations and
Penalties
7. Approve Pay Request No. 9 to Peterson Companies for Downtown Improvement/Lions Park
8. Approve Advertisement for Public Works Utility Lead Worker
9. Approve Purchase of Loggers and Scope of Work from WSB for North Star Wetland Bank
Data Collection
10. Approve Wetland Replacement Plan for Oneka Prairie – Oneka Parkway Extension
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Phil Klein, Ward 2
Dave Strub, Ward 3
Mike Miron, Council at Large
City Council Agenda
Monday, May 15, 2023
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
H. PUBLIC HEARING
1. Nothing Scheduled
I. UNFINISHED BUSINESS
1. Nothing Scheduled
J. NEW BUSINESS
1. Resolution to Order Repair or Removal of a Hazardous Building at 14197 Forest
Boulevard North
2. Discussion on Use of American Rescue Plan Act (ARPA) Funds to Fund Road
Maintenance Projects
K. VISITOR PRESENTATIONS
1. Resident Kayte Barton – Transportation for People with Disabilities and Seniors
L. COUNCIL PRESENTATIONS
1. Nothing Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Approve Change in June Council Meetings to One Meeting on Monday, June 12, 2023
2. Approve Change in City Administrator’s Performance Review to Monday, June 12, 2023
3. Approve Closing City Hall on Monday, July 3, 2023
4. Approve Change in July Council Meetings to Monday, July 10 and Monday, July 24, 2023
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MAY 15, 2023
D.1 Approval of Minutes for the May 1, 2023, City Council Meeting
Staff recommends Council approve the minutes for the Council meeting held on May 1, 2023, as
presented.
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Public Works Parks Lead Worker Rick
Kieffer
Rick Kieffer was re-hired by the City of Hugo as a Public Works Worker on May 31, 2005
returning after a short period of time in the private sector. Rick was recently promoted to Public
Works Parks Lead Worker. Rick works under the direction of Public Works Director Scott
Anderson who recommends Council approve the Annual Performance Review for Public Works
Parks Lead Worker Rick Kieffer.
G.3 Approve Special Event Permit for North Star Gay Rodeo for July 29-30, 2023
The North Star Gay Rodeo has applied for a Special Event Permit to hold a regional rodeo at the
Dead Broke Arena site at 5676 170th Street North on July 29-30, 2023. A SEP was required
because there would be amplified sound and alcohol served outside. Staff recommends Council
approve the SEP for the North Star Gay Rodeo as outlined in their application.
G.4 Approve Temporary Liquor License for North Star Gay Rodeo on July 29-30, 2023
North Star Gay Rodeo has applied for a Temporary On-Sale Liquor License to serve beer and
seltzer at their rodeo event on July 29-30, 2022. Staff has received completed application, payment,
fee, and proof of liquor liability insurance. Adoption of the Consent Agenda approved the
Temporary On-Sale Liquor License for the North Star Gay Rodeo.
G.5 Approve Hugo Historic Site Lease Agreement for Hopkins Schoolhouse and Heritage
Center
The Hopkins Schoolhouse and Heritage Center proposes to enter into a 15-year lease for the
premises to restore, manage, preserve, use and otherwise interpret the site for historical, educational
and other compatible purposes for Fiscal Years 2023-2038. The site would be occupied by the
HSHC and the Forest Lake Historical Society. The lease involves no payment of rent but confers
responsibility for repairing and maintaining the site to the Society and the HSHC with clear
mileposts and requirements for progress on updating the site to be determined and specified in the
lease (subject to later Council approval). Staff requests that the Council approve the lease in
principal subject to finalization by staff of particular details of it: to include: enhanced specification
of goals and remedies, specification of insurance responsibilities, other matters as is necessary and
advisable to the HSHC and the Society and the City of Hugo.
G.6 Approve Ordinance Amending Chapter 10, Article II, Dogs Regarding Violations and
Penalties
Due to an increase in public nuisance violations involving dogs, staff has determined that there is a
need to revise the City’s procedure for dealing with dog nuisance violations. The proposed
ordinances would revise Chapter 10, Article II, Section 32 of the City Code to remove the
notification of authorities, second complaint, and failure to correct subsections relating to reporting
dog public nuisances. Chapter 10, Article II, Section 39 would also be revised to classify violations
of any section underneath Chapter 10, Article II as misdemeanors. The intent of these revisions is to
simplify the violation process while allowing for higher enforceability. City staff recommends
Council approve the ordinances amending Chapter 10, Article II, Sections 32 and 39 of the City
Code.
G.7 Approve Pay Request No. 9 to Peterson Companies for Downtown Improvement/Lions
Park Project
Peterson Companies, Inc. has submitted Pay Voucher No. 9 in the amount of $157,733.32 for work
certified through April 30, 2023 on the 2021 Downtown Improvement/Lions Park Project.
Substantial work has been completed on the project. Pay Voucher No. 9 covers installation of the
fence around the playground and along the retaining wall within the playground. Punch-List items
are currently on-going. Staff recommends Council approve payment to Peterson Companies, Inc. in
the amount of $157,733.32.
G.8 Approve Advertisement for Public Works Utility Lead Worker
The City Council, at their February 6, 2023 meeting, approved the job description for a Public
Works Utility Lead Worker and gave authorization to advertise for an internal candidate to fill the
position. This position was not filled by an internal candidate and with there being a vacant
position in the Public Works Department, staff is requesting Council approval of the advertisement
to be publicly advertised for the position of Utility Lead Worker.
G.9 Approve Purchase of Loggers and Scope of Work from WSB for North Star Wetland
Bank Data Collection
At the meeting of February 6, 2023, Council heard an update on the North Star Wetland Bank.
WSB and Associates has now prepared the draft prospectus which was reviewed by the Technical
Evaluation Panel. They have not yet made a decision on the project, but it is likely that the TEP
will require additional data. WSB has provided a scope of work for hydrology monitoring and soil
investigation between May and September 2023 for a cost of $9,294. WSB is recommending that
the City purchase data loggers, in lieu of renting them, as it is likely that monitoring will be
required from now through potential construction and maintenance phases. Purchase of six Rugged
TROLL 100s is estimated to cost $3,260.00. Staff recommends approval of the purchase of the
data loggers and the scope of work from WSB for North Star Wetland Bank data collection.
G.10 Approve Wetland Replacement Plan for Oneka Prairie – Oneka Parkway Extension
Southwind Holdings, LLC, is proposing to develop a 25-acre property located at the north end of
Oneka Parkway and the development is known as Oneka Prairie. The development will include 59
residential lots and a public park, with a short extension of Oneka Parkway to the north. Where the
extension is proposed to be constructed small wetland impacts are proposed. The applicant is
proposing to replace the impacts to the wetland basin though the purchase of wetland credits from
an approved wetland bank. Staff recommends approval of the wetland replacement plan, subject to
final Technical Evaluation Panel issuance of the Notice of Decision for the wetland replacement
application.
J.1 Resolution to Order Repair or Removal of a Hazardous Building at 14197 Forest
Boulevard North
On September 21, 2022, there was as structure fire at the property located at 14197 Forest
Boulevard North. The house on the property is substantially damaged due to the fire. The house is
in a state of dilapidation and is hazardous to the health and safety of the public. Staff has been in
contact with the owners about the hazardous and nuisance state of the building. Staff has not been
made aware that the owners have made a decision on how to abate the violations and remove the
hazardous building. Minnesota State Statute provides city’s authority and a process to deal with
hazardous buildings. This process allows the city to order a property owner to repair and remove a
hazardous building. Identifying the house as hazardous and adopting an order for its repair or
removal is the first step in the process to deal with the hazardous building. If the owner does not do
the work, the Court can grant the city authority to remove the hazardous building and charge all the
costs against the property as a special assessment on their property taxes. Staff recommends the
City Council approve the resolution to order repair or removal of a hazardous building at 14197
Forest Boulevard North.
J.2 Discussion on Use of American Rescue Plan Act (ARPA) Funds to Fund Road
Maintenance Projects
To date the City has received the full allocation of $1,668,411.91 of ARPA Funds. The City is
allowed to use these funds to fund general government services. The US Department of Treasury
expressly recognized road building and road maintenance as a government service. Due to the
unprecedented freeze-thaw cycle that took place Spring of 2023 many roads in the City are in worse
condition than staff would typically expect to see. Staff worked together to re-evaluate the Street
CIP and found that there are many roads that are not on the upcoming CIP in worse condition than
some roads currently on the CIP and found a need to reorganize the order of the upcoming
projects. Staff would like to discuss with Council the possibility of using ARPA Funds to fund road
maintenance projects.
K.2 Resident Kayte Barton – Transportation for People with Disabilities and Seniors
Resident Kayte Barton has contacted City staff requesting to speak to Council regarding Metro
Mobility transportation services in Hugo.
M.1 Approve Change in June Council Meetings to One Meeting on Monday, June 12, 2023
Regularly scheduled Council meetings in June are June 5th and 19th. In anticipation of the State
declaring Juneteenth a State holiday on Monday, June 19th, Staff is recommending Council hold one
meeting in June on June 12th. Staff had determined anticipated agenda items can be brought to
Council on that date.
M.2 Approve Change in City Administrator’s Performance Review to Monday, June 12, 2023
At its May 1, 2023, meeting, Council scheduled the City Administrator’s performance review to be
held on Monday, June 5th. If Council approves the change in June meeting dates to one day on June
12th, staff recommends Council reschedule the City Administrator’s performance review for that
date at 6:00 p.m.
M.3 Approve Closing City Hall on Monday, July 3, 2023
According to the City’s Personnel Policy, each regular, full-time employee who has worked for the
City for one calendar year is allowed one day of their choosing as a personal holiday. Staff has
collectively requested to use their personal holiday on Monday, July 3, and requests Council close
City Hall on that date.
M.4 Approve Change in July Council Meetings to Monday, July 10 and Monday, July 24,
2023
There are five Mondays in the month of July. Staff would like to reschedule the July meeting dates
to July 10th and 24th instead of July 3rd and 17th. This would allow for the cancellation of the July
3rd meeting and keep the July meetings two weeks apart.
N. Adjournment
MINUTES
City Council Meeting
City Hall Council Chambers
Monday, May 1, 2023
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call
COUNCIL PRESENT: Klein, Petryk, Miron, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City
Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Moment of Silence for Sergeant Joe Bergeron
Sergeant Joe Bergeron was killed in the line of duty on May 1, 2010. Joe worked for the
Maplewood Police Department and was a Hugo resident. Mayor Weidt called for a moment of
silence to remember Sergeant Joe Bergeron on the anniversary of his death.
Approve Minutes for the April 17, 2023, City Council Meeting
Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on
April 17, 2023, as presented.
All Ayes. Motion carried.
Approve Minutes for the April 17, 2023, City Council Executive Session
Miron made motion, Klein seconded, to approve the minutes for the City Council Executive Session
held on April 17, 2023, as presented.
All Ayes. Motion carried.
Approve Minutes for the April 19, 2023 Metro Cities Annual Meeting
Strub made motion, Miron seconded, to approve the minutes for the Metro Cities Annual Meeting
held on April 19, 2023, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Council Meeting Minutes for May 1, 2023
Page 2 of 7
Hugo Good Neighbor Days – Lions Member Jerry Torgerson
Lions Member Jerry Torgerson presented information to the Council on the upcoming Hugo
Good Neighbor Days Community Festival scheduled for June 9-11, 2023, at the Hanifl Fields
and Shelter. This would be the second year the event was held in that location. Jerry showed a
drone video from the 2022 event, and he indicated it would be the same setup and activities,
except new this year would be an ax throwing trailer and a presentation from the MN Raptor
Center on Sunday. The Lions had requested the Council co-sponsor the event by waiving the
Special Event Permit fee and providing Washington County deputies to be present during the
event, as in the past.
Petryk made motion, Klein seconded, to waive permit fees and provide police coverage for the
event.
All Ayes. Motion carried.
Miron made motion, Klein seconded, to approve the 2023 Good Neighbor Days event.
All Ayes. Motion carried.
Approval of the Consent Agenda
Klein made motion, Strub seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Annual Performance Review for Parks Planner Shayla Denaway
3. Approve Resignation of Hugo Firefighter Trevor Legros
4. Approve Donation from the Hugo American Legion to the Hugo Fire Department
5. Approve Special Event Permit for the MS 150 on June 11, 2023
6. Approve the Special Event Permit for Spring and Fall Outdoor Services at New Life
Church
7. Approve Special Event Permit for the Military Rodeo on August 25-26, 2023
8. Approve Temporary On-Sale Liquor License for the Hugo American Legion for the
Military Rodeo on August 25-26, 2023
9. Approve Temporary On-Sale Liquor License for the Hugo Lions Club for Good
Neighbor Days on June 9-11, 2023
10. Approve Amendments to Solid Waste Ordinance Limiting Licensed Refuse Haulers
11. Approve Water Reuse Agreement and Public Drainage and Utility Easement Agreement
for Hugo Gardens
12. Approve Water Reuse Agreement for Keystone Place
13. Approve Temporary Easement Agreement with Industrial Utilities
14. Approve 2023 Dust Control Project
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Council Meeting Minutes for May 1, 2023
Page 3 of 7
Approve Annual Performance Review for Parks Planner Shayla Denaway
Shayla Denaway was hired on May 11, 2009, as the Economic Development/Parks Intern. On
May 3, 2010, Council approved promoting Shayla as the new Parks Planner. Adoption of the
Consent Agenda approved the annual performance review for Parks Planner Shayla Denaway.
Approve Resignation of Hugo Firefighter Trevor Legros
Trevor Legros joined the Hugo Fire Department in November, 2016. Trevor had submitted his
resignation due no longer being able to fulfill the requirements of a firefighter. Adoption of the
Consent Agenda approved the resignation of Firefighter Trevor Legros from the Hugo Fire
Department.
Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion had requested to donate $1,000 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to
the Hugo Fire Department.
Approve Special Event Permit for the MS 150 on June 11, 2023
The Multiple Sclerosis Society had applied for a Special Event Permit (SEP) for their annual
fundraising bicycle event to be held on June 10-11, 2023, from Proctor, MN to White Bear Lake,
MN. On the second day of the ride, bikers would be traveling south through Hugo, primarily on
the Hardwood Creek Trail and Highway 61. Council approval was necessary for SEPs when
there was expected to be over 200 people in attendance. The MS 150 expected to have
approximately 2,100 riders. Adoption of the Consent Agenda approved the SEP as described in
their application in addition to conditions in the SEP memo.
Approve the Special Event Permit for Spring and Fall Outdoor Services at New Life
Church
David Streitz on behalf of New Life Church had applied for a Special Event Permit to hold
outdoor events on Sunday, June 11 and a Sunday in the fall (date not yet determined) on
their property at 6000 148th Street North. A Special Event Permit was required because they
would use an amplified sound system during the event. Both spring and fall events would
include a free outdoor service held from 9-10:30 a.m. followed by a picnic from noon-4 p.m.
Approximately 100 people were expected to attend. The event would include a potluck and
games. Amplified sound would be used for the service and possibly for games during the
picnic. There may also be 1-2 small canopy tents set up for the event. The fall event may
include a small band and hayrides around the property. Adoption of the Consent Agenda
approved the Special Event Permit for New Life Church for outdoor events on June 11 and a
Sunday in the fall to be determined.
Approve Special Event Permit for the Military Rodeo on August 25-26, 2023
Freddie Waltz from Veterans Up North Rodeo, Inc. had applied for a Special Event Permit to
hold a Military Rodeo at the Dead Broke Arena, 5676 170th Street North. This is a two-day
Council Meeting Minutes for May 1, 2023
Page 4 of 7
military rodeo event on August 25 and 26, 2023. Approximately 90 military rodeo athletes and
1,500 - 3,000 spectators were expected to attend. This event would be held entirely on the
Ramberg property (Dead Broke Arena) and be a competition consisting of six rodeo events
taking place between 7:00 p.m. – 9 p.m. each day. There would be local vendors between 5 p.m.
– 9 p.m., and food and alcohol will be served. Hugo City Code required a Special Event Permit
approved by Council for any event that expected over 200 people in attendance, served alcohol,
or had amplified music or sound. Adoption of the Consent Agenda approved the Special Event
Permit for the Military Rodeo on August 25 and 26, 2023, as described in their application in
addition to conditions in the SEP memo.
Approve Temporary On-Sale Liquor License for the Hugo American Legion for the
Military Rodeo on August 25-26, 2023
The Hugo American Legion had applied for a Temporary On-Sale Liquor License to serve beer
at the Military Rodeo at the Dead Broke Arena on August 25 and 26. The Legion had paid the
fee and submitted the appropriate Certificate of Insurance for the event. Adoption of the Consent
Agenda approved the On-Sale Liquor License for the Hugo American Legion for the Military
Rodeo.
Approve Temporary On-Sale Liquor License for the Hugo Lions Club for Good Neighbor
Days on June 9-11, 2023
The Hugo Lions Club had applied for a Temporary On-Sale Liquor License to serve alcohol at
the Hugo Good Neighbor Days on June 9-11, 2023. The Lion Club had paid the fee and
submitted the appropriate Certificate of Insurance for the event. Adoption of the Consent
Agenda approved the On-Sale Liquor License for the Hugo Lions for Good Neighbor Days.
Approve Amendments to Solid Waste Ordinance Limiting Licensed Refuse Haulers
Hugo City Code allowed for seven licensed refuse haulers, and up until this year, all seven
licenses had been issued. Waste Management purchased SRC, dba Forest Lake Sanitation at the
end of last year, so SRC did not reapply for a 2023 license. This reduced the number of licenses
issued to six. In the past, the City Council had expressed interest in reducing the wear on public
infrastructure caused by multiple garbage trucks traveling on the same streets. Staff felt it was
an appropriate time through attrition to reduce the number of licenses issues to three. If a
currently issued license was not renewed or is revoked, a new license would not be issued unless
there were no more than two licenses in effect at such time a new license was applied for.
Adoption of the Consent Agenda approved the ordinance amending the Solid Waste Ordinance
to reduce the number of hauler licenses issued by the City to three.
Approve Water Reuse Agreement and Public Drainage and Utility Easement Agreement
for Hugo Gardens
The City of Hugo had successfully built the water reuse infrastructure as part of the CSAH 8
water reuse project that also brought stormwater for irrigation purposes to Hugo Gardens,
Keystone Place, Lions Park, City Hall and portions of 147th Street. The Hugo Gardens
development needed to construct a portion of the trunk water reuse line outside of the public
drainage and utility easements identified in the final plat. Adoption of the Consent Agenda
approved the drainage and utility easement to reflect the actual location of the pipe. Adoption of
Council Meeting Minutes for May 1, 2023
Page 5 of 7
the Consent Agenda also approved the Water Reuse License Agreement with Premier Hugo MN,
LLC and AFLP Hugo, LLC, subject to review by City Attorney, Dave Snyder.
Approve Water Reuse Agreement for Keystone Place
The City of Hugo had successfully built the water reuse infrastructure as part of the CSAH 8
water reuse project that also brought stormwater for irrigation purposes to Hugo Gardens,
Keystone Place, Lions Park, City Hall and portions of 147th Street. This would allow them to
connect to the stormwater reuse system and begin irrigating with stormwater. Adoption of the
Consent Agenda approved the Water Reuse License Agreement with Hugo Senior Housing,
LLC, subject to review by City Attorney, Dave Snyder.
Approve Temporary Easement Agreement with Industrial Utilities
As M/I Homes continued with plans for the Roundabout at 159th Street and TH 61, Industrial
Utilities had expressed some concerns related to their singular access that was proposed to be
replaced with another access further to the south onto TH 61 and another added along 159th
Street. These concerns were raised with the developer and staff had developed a Letter of
Agreement that ensured that the developer would add fencing and rolling gates for security
purposes, install sewer and water services into the property, construct the two access points,
connect these access points to their existing parking lot, 159th be designed for a 10-ton standard
without limitations during spring road restrictions and add signage for pedestrians at their
entrance location that crosses a trail for safety purposes. Staff had also prepared temporary
easement documents allowing this work to take place. Adoption of the Consent Agenda
approved the Letter of Agreement and temporary easements subject to City Attorney review.
Approve 2023 Dust Control Project
The City of Hugo applied dust control to approximately 23 miles of gravel roads located within its
municipal boundaries. The City’s 2023 General Budget had accounted for a dust control project in
2023. Quotes for dust control were received and opened on April 21, 2023. The following prices
were received: Northern Salt Inc. - $1.278/gallon and Envirotech Services - $1.32/gallon. The total
amount expected for the project is $136,882.45. Adoption of the Consent Agenda approved a
contract with Northern Salt Inc. in the amount of $136,882.45 for the 2023 Dust Control Project.
Public Hearing on the Vacation of Road Easement – Rice Lake Reserve 3rd Addition and
Approve the Resolution Approving Rice Lake Reserve 3rd Final Plat and Development
Agreement
M/I Homes, had requested a vacation of the existing public road easement located over on a
portion of the property proposed to be developed as Rice Lake Reserve 3rd Addition. New road
right-of-way would be dedicated on the property in lieu of the easements at time the final plat
was recorded. Staff was comfortable with the applicant’s request to vacate the public road
easements. Community Development Director Rachel Juba explained M/I Homes was also
seeking approval of the final plat and development agreement for Rice Lake Reserve 3rd
Addition in order to plat 20 lots on property located north of Egg Lake Road (CSAH 8) and east
of Goodview Avenue, which would develop the last phase of the Rice Lake Reserve preliminary
plat and PUD. The lots met the minimum lot standards and requirements outlined in the
regulations for the Rice Lake Reserve PUD. Staff had recommended approval of the resolution
Council Meeting Minutes for May 1, 2023
Page 6 of 7
approving the Final Plat and Development Agreement for Rice Lake Reserve 3rd Addition,
subject to review and approval by the City Attorney.
Mayor Weidt opened the public hearing.
Eugene Zerwas, 6732 Egg Lake Road, said staff was going to work with them to move the road
on the northernmost portion and put it more on their property. If it goes the way it’s shown, it
will make his lot useless. He wanted it in the record that the City had agreed to work with him on
the new road alignment.
There were no other comments, and Mayor Weidt closed the public hearing.
Weidt made motion, Miron seconded, to approve the notice to vacate the public road easement
located over a portion of the property proposed for the Rice Lake Reserve 3rd Addition
development.
All Ayes. Motion carried.
Petryk made motion, Klein seconded, to approve RESOLUTION 2023-6 APPROVING A
FINAL PLAT AND DEVELOPMENT AGREEMENT FOR M/I HOMES OF
MINNEAPOLIS/ST. PAUL, LLC, FOR RICE LAKE RESERVE 3rd ADDITION, subject to
review by the City Attorney.
All Ayes. Motion carried.
Schedule Performance Review for City Administrator
Bryan Bear had been employed with the City since May 3, 2004. Bryan served as the
Community Development Director until being appointed the City Administrator on November,
7, 2011. Staff requested Council schedule the annual performance review for City Administrator
Bryan Bear.
Miron made motion, Klein seconded, to schedule the performance review for Monday, June 5,
2023, at 6 p.m. prior to the regular Council meeting at 7 p.m.
All Ayes. Motion carried.
Schedule Bernin Park Community Meeting on Tuesday, June 27, 2023 at 5-7 p.m.
At the meeting of April 19, 2023, the Parks Commission set a date for a community meeting to
review the approved master plan for the Bernin property. The meeting would be held on
Tuesday, June 27, in the Oneka Room at City Hall. Residents would be invited to attend an
informational presentation at 5:30 pm followed by an open house until 7:00 pm. A proposal was
approved by Council at the March 20, 2023, meeting from WSB and Associates to render the
2004 master plan for the property. The Oneka Lake Park amenities and other minor changes
were included, and the master plan was ready for review by the public.
Council Meeting Minutes for May 1, 2023
Page 7 of 7
Strub made motion, Klein seconded, to schedule a meeting to attend the Bernin Park Community
Meeting on June 27, 2023.
All Ayes. Motion carried.
Adjournment
Klein made motion, Petryk seconded, to adjourn at 7:20 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
DRAFT – FOR DISCUSSION ONLY.
1
CITY OF HUGO HISTORIC SITE LEASE AGREEMENT
WHEREAS, the City of Hugo, 14669 Fitzgerald Avenue North, Hugo, MN 55038 (“City”)
wants to share responsibilities for the operation of the Hopkins Schoolhouse Property, defined as
[insert description from City] (“Site”) with the Forest Lake Historical Society (“Society”) and
the future Hopkins Schoolhouse and Heritage Center (“Nonprofit”);
WHEREAS, the Society wishes to assume these responsibilities as temporary fiscal host and has
agreed to requirements described in Exhibit A, and transition these responsibilities to the
Nonprofit once formed; and
WHEREAS, the City and the Society/Nonprofit intend that this Agreement will mutually benefit
all parties and the Site by: conducting a capital campaign to raise funds for the schoolhouse
restoration: increasing local interest in and support for the Site; reducing duplication and cost of
services and programs; and improving and/or expanding the Site’s visitation, interpretation,
promotion, security, and operations;
NOW, THEREFORE, THIS AGREEMENT is entered into by and between the City and the
Society/Nonprofit in consideration of the mutual promises and obligations set forth herein. The
parties hereby agree as follows:
1. The Society/Nonprofit shall restore, manage, preserve, use, and otherwise interpret the
site for historical, educational, and other compatible purposes for the City of Hugo’s
Fiscal Years (FY) 2023 through 2038 the Site further described as follows:
The City owned property located at 1570 170th St N, Hugo, MN 55038, known as the
Hopkins Schoolhouse, which includes [insert lot description].
2. The authorized agent of the Society for the purposes of this Agreement is the President,
Forest Lake Historical Society. Any and all notices, reports, or other submissions to the
Society shall be made to this individual or their successor in office at the following
address:
Justin Brink
President
Forest Lake Historical Society
107 South Shore Drive
Forest Lake, MN 55025
The authorized agent of the Nonprofit for the purpose of this agreement is the [Insert
Officer Position], Hopkins Schoolhouse and Heritage Center. Any and all notices,
reports, or other submissions to the Nonprofit shall be made to this individual or their
successor in office at the following address:
[Name]
[Officer Position]
Hopkins Schoolhouse and Heritage Center
DRAFT – FOR DISCUSSION ONLY.
2
14669 Fitzgerald Avenue North
Hugo, MN 55038
The authorized agent of the Nonprofit once formed, shall be the President of the
Nonprofit for the purposes of this Agreement.
The authorized agent of the City for the purpose of this agreement is the City
Administrator. Any and all notices, reports, or other submissions to the City shall be
made to them or their successor, and any City approvals shall come from this individual
or their successor at the following address.
Bryan Bear
City Administrator
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
3. The Society/Nonprofit shall be responsible for the operation, maintenance, interpretation,
and other expenses of restoring and operating the Site, including the hiring, training, and
supervision of any paid or volunteer staff or contractors necessary to fulfill the terms of
this agreement. It is hereby expressly understood that any staff or contractors, so hired,
trained, or supervised shall be employed/contracted by the Society/Nonprofit, not the
City.
In general, the Society/Nonprofit, shall administer, develop, and maintain the premises
with reference to this Agreement. More specifically, the Society/Nonprofit shall assume
regular operational responsibilities for the Site, including but not limited to, the following
tasks:
a. Procuring additional funds necessary to restore the Site and allowing the
Society/Nonprofit to receive donations on behalf of the schoolhouse restoration
project.
b. Ensuring all volunteers participating in construction projects sign a waiver of
liability that indemnifies and holds harmless the Society, the Nonprofit, and the
City, as provided in Exhibit B.
c. Securing the appropriate permits for each component of the restoration project
and ensuring compliance with corresponding requirements.
d. Ensuring that all aspects of the restoration and use of the building and/or property
are in alignment with the established City zoning code rules, and that appropriate
processes are followed to secure approvals for any proposed uses that are not
aligned with the zoning code.
e. Ensuring that contractors engaged for restoration projects meet City requirements,
including:
i. Contractor(s) shall be licensed and insured.
ii. Contractor(s) shall not place any liens on the Site or property.
DRAFT – FOR DISCUSSION ONLY.
3
iii. Contractor(s) shall obtain appropriate permits and be subject to applicable
inspections.
f. Recruiting, hiring, training, and supervising all Site personnel.
g. Keeping the Site’s grounds and buildings open to the public for a minimum of 20
days per year once the building is restored, as evidenced by the issuance of a
certificate of occupancy.
h. Maintaining programs that are of a quality commensurate with the resources
available and are consistent with uses described in the proposal to the City of
Hugo, attached as Exhibit C.
i. Promoting the Site in a manner that follows the City’s applicable brand guidelines
and uses such means as news releases, posters, public service announcements,
social media, except as otherwise provided for in this agreement.
j. Maintaining and making minor repairs to the Site’s physical facilities such as
grounds, gardens, buildings, etc. in accordance with this agreement.
k. Maintaining and properly caring for the Site’s historic interiors, collections,
furnishings, artifacts, and objects, whether on display or in storage at the Site.
l. Managing the collection of donations (monetary or otherwise), including but not limited
to solicitation, acknowledgement, and cataloguing.
m. Managing and supervising expenditures approved for the restoration of the Site.
n. Maintaining clear documentation of ownership of artifacts stored and/or displayed
at the site.
i. All historical artifacts in the schoolhouse building are the property of the
City of Hugo.
ii. All historical artifacts contributed by the Hugo Historical Commission are
the property of the City of Hugo.
iii. All historical artifacts contributed by the Forest Lake Historical Society
are the property of the Forest Lake Historical Society.
iv. All historical artifacts donated to the Nonprofit are the property of the
Nonprofit.
4. The Society/Nonprofit shall report annually to the Hugo City Council in February of each
year during the term of the lease. The report shall include a progress report on annual
goals and measures of success presented to the council the previous year. The report shall
address at minimum: progress on fundraising, restoration of the Site, and programs
offered during the report year. The Society/Nonprofit shall also present the goals and
measures of success for the next calendar year.
a. Annual goals and measures of success for the initial year of the agreement are
included as Exhibit D. The parties may add or modify annual goals and measures
of success, pursuant to a written Change Order, executed by authorized
representatives of each party, that specifies in sufficient detail the addition of
annual goals and measures of success for subsequent years or modifications to
previously adopted goals or measures. Parties agree that the change order shall be
DRAFT – FOR DISCUSSION ONLY.
4
substantially in the form of Exhibit E.
b. During the restoration period, the Hugo City Council shall evaluate performance
on the annual goals and measures of success to determine whether the restoration
is advancing as expected. If it is determined that the project is falling behind, the
following actions will be taken:
i. The Council shall implement a six-month probationary period with a
corrective action plan that stipulates what milestones must be achieved
during the six-month period for the project to proceed.
ii. The Society/Non-profit shall report back to the Council at the conclusion
of the six-month period on the established milestones.
1. If the Council determines all milestones have been achieved, the
probationary period will be terminated, and the project will be
allowed to proceed.
2. If the Council determines that all milestones have not been
achieved, the Council shall determine whether to extend the
probationary period or deliver written notice of its intent to
terminate the agreement in 180 days.
c. Following the restoration period, the Hugo City Council shall receive the report
from the Nonprofit and provide feedback on the programs and services offered
and identify opportunities for further collaboration.
5. The Society/Nonprofit may charge an admission fee(s) for entrance to and/or use of the
Site.
6. The Society/Nonprofit may conduct a museum store program at the Site. Products sold in
the museum store must reflect the mission, collections, and programs as described in
Exhibit C, and may not include the sale of City of Hugo property, used items, or items
offered on consignment. All costs associated with said program will be the responsibility
of the Society/Nonprofit. All merchandise and resulting profit for said program will be
the property of the Society/Nonprofit.
7. As consideration for its duties and responsibilities under this agreement, the City shall be
responsible for:
a. Authorizing the Society/Nonprofit to use the physical address for the City of
Hugo in the formation of the Nonprofit.
b. Waiving fees for permits, plan reviews, and inspections for building restoration
projects. This provision does not apply to any fees required to establish
connections to city sewer and water
c. Providing basic lawn care and snow removal services.
d. Covering the cost of utilities once the building is restored.
DRAFT – FOR DISCUSSION ONLY.
5
8. Once the Site is restored, as evidenced by the issuance of a certificate of occupancy, the
Society/Nonprofit shall report to the City, on a timely and regular basis, any repairs that
are needed as a result of normal operation of the Site. These include but are not limited
to: minor roof repairs, minor structural repairs, limited window or door replacement,
painting and finishing, safety, fire and security, and mechanical improvements. The City
will evaluate these needs, and as appropriate, include them in the City’s annual budgeting
process. This process does not, however, ensure that any particular need will be funded,
nor does it give the Society/Nonprofit any specific right regarding such funding.
9. The Society/Nonprofit shall account for and assume responsibility for the artifacts and
other tangible property donated or loaned to the Society/Nonprofit by parties other than
the City. The City is not liable for, nor does it insure, any items at the Site that it does not
own.
10. The Society/Nonprofit shall maintain the level of security established by the City and
prohibit any use of the Site that violates security levels or is otherwise inappropriate in
concert with the Washington County Sheriff's Department.
11. The Society/Nonprofit shall maintain the Site in a manner reasonably consistent with the
historic appearance of the building. Selection of materials for restoration shall be at the
discretion of the Society/Nonprofit, and shall appropriately balance the need for restoring
the aesthetic historic appearance of the building with the need to ensure long term
sustainability in maintaining the structure.
12. Upon expiration or termination of this Agreement, the Society/Nonprofit shall promptly
remove its property and otherwise restore the Site to the City’s satisfaction.
13. The City hereby agrees to publicize the Site through its relevant marketing initiatives, to
include, but not limited to social media, website, and publications.
14. The Society/Nonprofit hereby agrees to share marketing materials it creates related to the
Site with the City’s staff, to include but not limited to newsletters, press releases, the
Society’s website and electronic media related to the Site, and brochures.
15. The Society/Nonprofit shall comply with all applicable laws, statutes, and ordinances.
16. The City will maintain its general public liability insurance for the benefit of the
Society/Nonprofit with respect to the operation of the Site pursuant to this agreement.
The City shall not be liable to the Society/Nonprofit, its officers, directors, agents, or
employees for any claim or loss arising as a result of, or related to, this Agreement,
except insofar as such claim results from the City’s failure to perform its obligations
hereunder.
DRAFT – FOR DISCUSSION ONLY.
6
17. The Society/Nonprofit agrees to hold the City harmless from any claims or charges
arising in any way out of the operation of the premises and to reimburse the City for any
and all losses it incurs as a result of such claims. The provision shall not, however, apply
to such claims or losses for which the City or the Society/Nonprofit is provided coverage
under the City’s general public liability insurance policies or umbrella policies.
18. The Society shall neither assign nor transfer any rights or obligations under the
Agreement without the City’s prior written consent, except that the Society shall transfer
all rights and obligations under this Agreement, as well as all unexpended funds donated
to the Hopkins Schoolhouse project, to the Nonprofit once formed. At that time, the
authorized agent shall transfer to the President of the Nonprofit for the purposes of this
Agreement. Any and all notices, reports, or other submissions to the Society shall be
made to this individual or their successor in office at the following address:
Justin Brink
President
Hopkins Schoolhouse and Heritage Center
14669 Fitzgerald Avenue North
Hugo, Minnesota 55038
Once the rights and obligations under the agreement have been transferred to the
Nonprofit, the Nonprofit shall neither assign nor transfer any rights or obligations under
this Agreement without the City’s prior written consent.
19. Any and all amendments to this Agreement shall be in writing and executed by the same
parties who executed the original Agreement, the authorized agent for the Nonprofit, or
their successors in office.
20. This Agreement may be terminated by either party upon one hundred eighty(180) days’
prior written notice to the other party, in which case the Society/Nonprofit shall retain
any unused funds to be used for mission-related purposes.
21. No residential use may be made of the Site.
22. If the City decides to sell or modify use of the property, the City shall provide a minimum
two-years notice to the Society/Nonprofit and shall:
a. Provide the first right of refusal to the Society/Nonprofit to purchase the Site at a
price that shall not exceed the assessed value of the land, excluding any value
associated with the restored building or other structures on the property; and/or
b. Transfer the ownership of the schoolhouse building to the Society/Nonprofit at no
cost, with rights to move the schoolhouse building to another location within the
City of Hugo or Forest Lake.
23. If a government body acts to acquire the property by eminent domain:
DRAFT – FOR DISCUSSION ONLY.
7
a. The Society/Nonprofit has the right to hire an attorney to act on behalf of the
Society/Nonprofit.
b. The City shall transfer the ownership of the schoolhouse building to the
Society/Nonprofit at no cost, with rights to move the schoolhouse building to
another location within the City of Hugo or Forest Lake.
If the property is taken outright, the amount the City is compensated for the Site shall be paid
to the Society/Nonprofit, minus the assessed value of the land.
24. Upon execution of this Agreement, any and all previous agreements relating to the
management of the Site shall be of no further force or effect.
IN WITNESS WHEREOF, the parties have set their hands hereunto on the dates indicated
below. CITY OF HUGO AND THE FOREST LAKE HISTORICAL SOCIETY
[Insert Name], [Insert Title] Date
City of Hugo
Justin Brink, President Date
DRAFT – FOR DISCUSSION ONLY.
8
Exhibit A: Fiscal Sponsorship Agreement
The Forest Lake Historical Society (“Fiscal Sponsor”) has determined that sponsorship of the formation
of the Hopkins Schoolhouse and Heritage Center (“the Project” before incorporation) or (“the Sponsored
Organization” after incorporation) are consistent with its goals and wishes to make arrangements with the
City of Hugo for the implementation and operation of the Project.
1. The Forest Lake Historical Society hereby agrees to sponsor the Project/Sponsored Organization
and to assume administrative, programmatic, financial, and legal responsibility for the purposes
outlined in this proposal until such time as the Hopkins Schoolhouse and Heritage Center is (1)
formally incorporated as a Minnesota non-profit organization; and (2) has secured a
determination from the IRS confirming its status as a 501(c)(3) charitable organization.
2. The Forest Lake Historical Society agrees to implement and operate the Project as described in
the proposal attached as Exhibit B, in accordance with the terms of this agreement and with
requirements specified by the City of Hugo as described in the primary agreement.
3. The Project shall be operated in a manner consistent with the Fiscal Sponsor’s tax-exempt status
and as described in this agreement. No material changes in the purposes or activities of the
Project shall be made without prior written agreement of the City of Hugo.
4. The Fiscal Sponsor will provide the City of Hugo with reports describing activities on the Project
milestones with the following schedule, or until such time as the duties are transitioned to the
Nonprofit:
Second Quarter – June 30, 2023
Third Quarter – September 30, 2023
Fourth Quarter – December 31, 2023
5. The Fiscal Sponsor will establish and operate for the use of the Project a designated account
(“Account”) segregated on the Fiscal Sponsor’s books. All amounts deposited into the Project’s
Account will be used in its support.
6. The Fiscal Sponsor will maintain all financial records relating to the Project according to
generally accepted accounting principles, retain records as long as required by law, and make
records available to auditors as required by law.
7. The Fiscal Sponsor and the Sponsored Organization will reflect the activities of the Project, to the
extent required, on their state and federal government tax returns and financial reports. All
disbursements from an Account shall be treated as payments made to or on behalf of the
Sponsored Organization to accomplish the purposes of the Project. The Sponsored Organization
will provide the Fiscal Sponsor with proper documentation to accomplish this, including
furnishing the Fiscal Sponsor with the Sponsored Organization's Federal Employer Identification
Number once secured.
8. Within 30 days of receipt of the IRS determination letter confirming the non-profit status of the
new nonprofit, the Forest Lake Historical Society shall transfer all Project documentation,
financial records, and funds deposited into its accounts for the Project to the Sponsored
Organization. At such time, all obligations set forth in this agreement shall be transferred to the
DRAFT – FOR DISCUSSION ONLY.
9
Hopkins Schoolhouse and Heritage Center, and the Forest Lake Historical Society shall be
relieved of any obligations set forth herein, except for the retention of records as may be required
by law.
DRAFT – FOR DISCUSSION ONLY.
10
Exhibit B: WAIVER OF LIABILITY
Acknowledgement and Assumption of Risk
I am aware of the dangers and the risks to my person and property involved while participating in the construction project
sponsored by the Forest Lake Historical Society at the Hopkins Schoolhouse. I realize the activities involved may include
digging, lifting and other physical activities of which I recognize the risk. I recognize that the work may involve the handling
of sharp objects and I agree to wear thick work gloves when handling materials.
Nevertheless, I voluntarily elect to participate in this construction project with knowledge of the danger involved, and
I hereby agree to accept and assume any and all risks of property damage, personal injury, or death.
The Forest Lake Historical Society and the City of Hugo do not insure participants in the above-referenced construction
project, and participants who want to be covered must obtain their own insurance. The Forest Lake Historical Society and
the City of Hugo asserts lack of responsibility or liability for injury resulting from this construction project.
Waiver of Liability and Indemnification.
In consideration for being allowed to voluntarily participate in the above-referenced construction project, on behalf of
myself, my personal representatives, heirs, next of kin, successors, and assigns, I forever:
a. Waive, release and discharge the Forest Lake Historical Society and the City of Hugo, its agencies, officers, and
employees from any and all negligence and liability for my death, disability, personal injury, property damages, property
theft or claims of any nature which may hereafter accrue to me and my estate as a direct or indirect result of my
participation in the above-referenced construction project (excluding claims arising out of gross negligence or
intentional misconduct); and
b. Defend, indemnify and hold harmless the Forest Lake Historical Society and the City of Hugo, its agencies,
officers, and employees from any and all claims of any nature, including all costs, expenses and attorney’s fees, which
may in any manner result from or arise out of this agreement, except for claims resulting from or arising out of Forest
Lake Historical Society and the City of Hugo’s negligence (excluding claims arising out of gross negligence or
intentional misconduct).
I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident or illness
during the construction project. This release, indemnification, and waiver shall be construed broadly to provide a release,
indemnification, and waiver to the maximum extent permissible under applicable law.
I, the undersigned participant, affirm that I am at least 18 years of age and am freely signing this agreement. I have read
this form and fully understand that by signing this form, I am giving up legal rights and/or remedies which may
otherwise be available to me regarding any losses I may sustain as a result of my participation in the construction project. I
agree that if any portion is held invalid, the remainder will continue in full legal force and effect.
READ BEFORE SIGNING
Name:
Signature Date
Witness Name:
Signature Date
DRAFT – FOR DISCUSSION ONLY.
11
Exhibit C:
February 1, 2023, Proposal to City Council
DRAFT – FOR DISCUSSION ONLY.
12
Exhibit D: 2023 Annual Goals and Measures of Success
The annual goals and measures of success for the 2023 proposed by the Hopkins Schoolhouse
and Heritage Center Steering Committee, as approved by the City of Hugo on [Insert Approval
Date], are as follows:
DRAFT – FOR DISCUSSION ONLY.
13
Exhibit E: Change Order
This Change Order to the Agreement (“Change Order”), is effective on this ___ day of _______,
20__ (“Change Order Effective Date”) and modifies the terms of the Agreement between the
City of Hugo located at 14669 Fitzgerald Avenue North, Hugo, MN 55038, and the Forest Lake
Historical Society, and the Hopkins Schoolhouse and Heritage Center.
1. Description of Proposed Change:
Impact of change on: Description: Comments
Parties to the Agreement
Authorized Official(s)
Measures of Success
Schedule
Other
2. Change Requestor:
IN WITNESS WHEREOF, the parties have caused this Change Order to the Agreement to be
executed as of the Change Order Effective Date by their duly authorized representatives.
Change Order Effective Date: ______________________
Forest Lake Historical Society City of Hugo
By: _____________________________ By:________________________
Name: ___________________________ Name:_______________________
Hopkins Schoolhouse & Heritage Center
By:_______________________________
Name: ____________________________
Exhibit D:
2023 Goals & Measures of Success
1
HSHC Approval:
Approved on 03/29/2023
Hugo City Council Approval:
Approved on xx/xx/xx
Interim Written Reports:
June, Sept., Dec. 2023
Final Report & Presentation to City Council:
February 2024
2023 Goal Measures of Success
1. Finalize agreement with City
of Hugo
1.a – City of Hugo & FL Historical Society contract complete.
1.b – Contract transitioned to new non‐profit.
2. Form new nonprofit:
Hopkins Schoolhouse &
Heritage Center
2.a – New organization name reserved through MN
Secretary of State’s Office.
2.b – Incorporated as a nonprofit organization with the MN
Secretary of State’s Office.
2.c – Application submitted for Employer Identification
Number/EIN Obtained.
2.d – IRS Form 1023 and Application for Tax‐Exempt Status
submitted to IRS/Determination Letter Obtained.
2.e – Application submitted to State of Minnesota for Sales
Tax Exemption.
2.f – Registration as charity with the MN Attorney General’s
Office Charities Division.
2.f – Recruit minimum of 10 total board members and 25
total volunteers.
2.g – Long term business plan complete.
3. Advance Progress on
Restoration of Building
3.a – Trash removed from interior of building, historical
artifacts from building interior catalogued.
3.b – Temporary cover removed, and permanent repair of
roof and chimney completed.
3.c – Soffit and front stairs repaired.
4. Advance Improvements on
Schoolhouse Grounds
4.a – Trash and debris removed from the site.
4.b – Trail cameras installed as added security measure.
4.c – Report produced summarizing community input on
trail stop amenities.
4.d – Initial schoolhouse grounds plan submitted to the City
of Hugo for approval.
5. Raise funding/donated
services sufficient to support
repairs on. exterior of the
building
5.a – Support sufficient for repair of roof and soffit.
5.b – Support sufficient for repair of chimney.
5.c – 50% of funds necessary for repair of siding and
windows.
*Automatic approval will be granted if 80% of measures (16/20) are complete at the end of the period.
ORDINANCE NO. 2023-524
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
AN ORDINANCE AMENDING HUGO CITY CODE, CHAPTER 10,
ARTICLE II – DOGS, SECTION 10- 39 - PENALTIES
THE CITY OF HUGO ORDAINS:
Section 1. The City Council of the City of Hugo does hereby amend Chapter 10, Article II, Section
10-39 of the Hugo City Code to state the following:
10-39 PENALTIES
Any person found to be in violation of the provisions of any section of this chapter shall
be guilty of a misdemeanor.
Section 2. Severability. In the event that a court of competent jurisdiction adjudges any part of
this Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance
not specifically included within that judgment.
Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and
publication according to law.
ADOPTED by the City Council of the City of Hugo, Washington County, Minnesota this 15th day
of May, 2023
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
ORDINANCE NO. 2023-525
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
AN ORDINANCE AMENDING HUGO CITY CODE CHAPTER 10,
ARTICLE II - DOGS, SECTION 10-32 - NUISANCES
THE CITY OF HUGO ORDAINS:
Section 1. The City Council of the City of Hugo does hereby amend Chapter 10, Article II, Section
10-32 of the Hugo City Code to delete the following:
Delete subsections 10-32 (2) Notification of authorities, 10-32 (3) Second complaint, and
10-32 (4) Failure to correct.
Section 2. Severability. In the event that a court of competent jurisdiction adjudges any part of this
Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance not
specifically included within that judgment.
Section 3. Effective Date. This Ordinance shall be in full force and effect upon its passage and
publication according to law.
PASSED AND ADOPTED by the City Council of the City of Hugo, Washington County,
Minnesota this 15th day of May, 2023.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
K:\015887-000\Admin\Construction Admin\Pay Vouchers\015887-000 PV9 LTR to City 051023.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM May 10, 2023
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 2021 Downtown Improvement Project/Lions Park Project
City of Hugo
WSB Project No. 015887-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 9 for the above referenced project in the
amount of $157,733.32. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 9 for Peterson Companies, Inc.
The amount indicated above reflects work certified through May 10, 2023, with a 5% retainage
applied. Please include one executed copy of the pay voucher with the payment to Peterson
Companies, Inc. and return one executed copy to our office for our file. If you have any
questions or comments regarding this voucher, please contact me at 612.360.1278.
Sincerely,
WSB
Mark Erichson, PE
Sr. Project Manager
Attachments
kkp
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 1 of 16
Client: City of Hugo Contractor: Peterson Companies, Inc.
14669 Fitzgerald Avenue North 8326 Wyoming Trail
Hugo, MN 55038 Chisago City, MN 55013
Contract Amount Funds Encumbered
Original Contract $6,229,214.96 Original $6,229,214.96
Contract Changes $246,477.44 Additional N/A
Revised Contract $6,475,692.40 Total $6,229,214.96
Work Certified To Date
Base Bid Items $6,279,407.91
Contract Changes $246,477.44
Material On Hand $0.00
Total $6,525,885.35
Work Certified
This Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount
Paid To Date
$161,777.76 $6,525,885.35 $163,147.13 $6,205,004.90 $157,733.32 $6,362,738.22
Percent Retained: 2.5% Percent Complete: 100.78%
This is to certify that the items of work shown in this Pay Voucher have been actually furnished for the work comprising the above-
mentioned project in accordance with the plans and specifications heretofore approved.
Approved By WSB Approved By Peterson Companies, Inc.
Signature Signature
Date Date
Approved By City of Hugo
Signature
Date
WSB Project No.: 015887-000
Client Project No.:
State Project No.:
Federal Project No.:
May 10, 2023 5/10/2023
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 2 of 16
Payment Summary
No. Up Through Date Work Certified
Per Voucher
Amount Retained
Per Voucher
Amount Paid
Per Voucher
1 08/10/21 $306,258.79 $15,312.94 $290,945.85
2 09/15/21 $611,982.71 $30,599.14 $581,383.57
3 10/14/21 $1,015,680.65 $50,784.03 $964,896.62
4 12/30/21 $1,585,395.77 $79,269.79 $1,506,125.98
5 06/14/22 $1,283,871.46 $64,193.57 $1,219,677.89
6 08/11/22 $1,237,249.62 $61,862.48 $1,175,387.14
7 11/02/22 $205,269.87 ($145,879.23) $351,149.10
8 12/13/22 $118,398.72 $2,959.97 $115,438.75
9 05/10/23 $161,777.76 $4,044.44 $157,733.32
Funding Category Name Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount Paid
To Date
Local $1,884,124.20 $47,103.11 $1,837,021.09 $0.00 $1,837,021.09
224-104-006 Roadway $893,890.59 $22,347.27 $871,543.32 $0.00 $871,543.32
224-104-006 Storm Sewer $290,107.09 $7,252.68 $282,854.41 $0.00 $282,854.41
224-111-001 Roadway $194,183.30 $4,854.58 $189,328.72 $0.00 $189,328.72
224-111-001 Storm Sewer $8,678.67 $216.96 $8,461.71 $0.00 $8,461.71
Lions Park $3,254,901.50 $81,372.53 $3,015,795.65 $157,733.32 $3,173,528.97
Accounting
Number Funding Source Amount Paid
This Voucher
Revised Contract
Amount
Funds
Encumbered
To Date
Paid Contractor
To Date
1 Local $0.00 $1,860,981.43 $1,614,503.99 $1,837,021.09
2 State $0.00 $1,289,356.97 $1,289,356.97 $1,154,397.73
3 State $0.00 $230,964.61 $230,964.61 $197,790.43
4 Local $157,733.32 $3,094,389.39 $3,094,389.39 $3,173,528.97
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
1 2021.501 MOBILIZATION LS $181,557.02 1 0 $0.00 1 $181,557.02
2 2021.601
/M9491 CONTRACTOR COORDINATION L S $18,351.70 1 0 $0.00 1 $18,351.70
3 2101.505
/00020 CLEARING ACRE $8,332.50 0.44 0 $0.00 0.44 $3,666.30
4 2101.505
/00030 GRUBBING ACRE $2,020.00 0.44 0 $0.00 0.44 $888.80
5 2101.524
/00040 CLEARING TREE $252.50 65 0 $0.00 46 $11,615.00
6 2101.524
/00050 GRUBBING TREE $101.00 65 0 $0.00 46 $4,646.00
7 2102.503
/00010 PAVEMENT MARKING REMOVAL L F $10.10 70 0 $0.00 0 $0.00
8 2104.502
/01220 REMOVE SIGN EACH $25.25 23 0 $0.00 21 $530.25
9 2104.502
/02920 SALVAGE LIGHTING UNIT EACH $1,786.69 3 0 $0.00 4 $7,146.76
10 2104.503
/00195
SAWING CONCRETE PAVEMENT
(FULL DEPTH) L F $4.04 160 0 $0.00 234 $945.36
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 3 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
11 2104.503
/00205
SAWING BIT PAVEMENT (FULL
DEPTH) L F $2.37 3000 0 $0.00 1393 $3,301.41
12 2104.503
/00315 REMOVE CURB & GUTTER L F $1.74 2230 0 $0.00 2535 $4,410.90
13 2104.503
/01220 SALVAGE FENCE L F $6.06 650 0 $0.00 460 $2,787.60
14 2104.504
/00080
REMOVE CONCRETE DRIVEWAY
PAVEMENT S Y $4.94 400 0 $0.00 192 $948.48
15 2104.504
/00110
REMOVE BITUMINOUS DRIVEWAY
PAVEMENT S Y $2.16 3200 0 $0.00 2377.4 $5,135.18
16 2104.504
/00120 REMOVE BITUMINOUS PAVEMENT S Y $2.12 16500 0 $0.00 14741 $31,250.92
17 2104.518
/00100 REMOVE BITUMINOUS WALK S F $0.23 5000 0 $0.00 5412 $1,244.76
18 2104.518
/00140 REMOVE CONCRETE WALK S F $0.53 2810 0 $0.00 3515.5 $1,863.22
19 2104.601 SALVAGE AND REINSTALL
LANDSCAPE STRUCTURES LS $10,100.00 1 0 $0.00 1 $10,100.00
20 2105.601
/00015 DEWATERING LS $19,201.23 1 0 $0.00 1 $19,201.23
21 2106.507
/00010 EXCAVATION - COMMON (P) C Y $21.60 12998 0 $0.00 12998 $280,756.80
22 2106.507
/00030 EXCAVATION - MUCK C Y $4.64 4630 0 $0.00 4919 $22,824.16
23 2106.507
/00040 EXCAVATION - SUBGRADE (P) C Y $5.43 5259 0 $0.00 5259 $28,556.37
24 2106.507
/00050
EXCAVATION - CHANNEL AND
POND (P) C Y $12.43 6414 0 $0.00 6414 $79,726.02
25 2106.507
/00080
SELECT GRANULAR EMBANKMENT
(CV) C Y $7.01 4630 0 $0.00 4919 $34,482.19
26 2106.507
/00080
SELECT GRANULAR EMBANKMENT
(CV) (P) C Y $4.67 6332 0 $0.00 6332 $29,570.44
27 2112.519
/00010 SUBGRADE PREPARATION RDST $306.76 71 0 $0.00 71 $21,779.96
28 2123.610
/00410
STREET SWEEPER (WITH PICKUP
BROOM) HOUR $188.87 130 0 $0.00 118.25 $22,333.88
29 2123.610
/00440 1.5 CU YD BACKHOE HOUR $193.92 50 0 $0.00 66.6 $12,915.07
30 2130.523
/00010 WATER MGAL $130.46 90 0 $0.00 120 $15,655.20
31 2211.507
/00170
AGGREGATE BASE (CV) CLASS 5
(P) C Y $25.17 7030 0 $0.00 7030 $176,945.10
32 2301.602
/00071
DRILL & GROUT REINF BAR (EPOXY
COATED) EACH $8.59 47 0 $0.00 74 $635.66
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 4 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
33 2331.603
/00070 JOINT ADHESIVE L F $1.79 15960 0 $0.00 16295 $29,168.05
34 2357.506
/00010
BITUMINOUS MATERIAL FOR TACK
COAT GAL $3.03 1340 0 $0.00 1400 $4,242.00
35 2360.504
/MSS02
TYPE SP 9.5 WEAR CRS MIX (2,C)
3.0" THICK S Y $21.72 1910 0 $0.00 1106.7 $24,037.52
36 2360.509
/12300
TYPE SP 9.5 WEARING COURSE
MIX (2,C) TON $69.69 2360 0 $0.00 2469.08 $172,070.19
37 2360.509
/22300
TYPE SP 12.5 WEARING COURSE
MIX (2,C) TON $67.17 3860 0 $0.00 3317.97 $222,868.04
38 2504.602
/00032 ADJUST GATE VALVE & BOX EACH $1,046.36 7 0 $0.00 10 $10,463.60
39 2504.602
/ar1 IRRIGATION SYSTEM REPAIR EACH $101.00 13 0 $0.00 13 $1,313.00
40 2505.601
/M8617 UTILITY COORDINATION L S $15,885.28 1 0 $0.00 1 $15,885.28
41 2506.502
/06020 ADJUST FRAME & RING CASTING EACH $521.16 1 0 $0.00 2 $1,042.32
42 2521.518
/00060 6" CONCRETE WALK S F $15.97 1600 0 $0.00 2348 $37,497.56
43 2521.518
/00130 3" BITUMINOUS WALK S F $2.51 23600 0 $0.00 24177 $60,684.27
44 2531.503
/02315
CONCRETE CURB & GUTTER
DESIGN B618 L F $14.82 15100 0 $0.00 16507 $244,633.74
45 2531.504
/00060
6" CONCRETE DRIVEWAY
PAVEMENT S Y $74.99 300 0 $0.00 307 $23,021.93
46 2531.618
/00010 TRUNCATED DOMES S F $45.45 340 0 $0.00 357.5 $16,248.38
47 2540.602
/00150 MAIL BOX SUPPORT EACH $141.40 10 0 $0.00 10 $1,414.00
48 2540.602
/M7905 TEMPORARY MAIL BOX EACH $126.25 30 0 $0.00 34 $4,292.50
49 2545.602
/23130 INSTALL LIGHTING UNIT EACH $5,050.00 3 0 $0.00 4 $20,200.00
50 2557.602
/M7906 REPAIR DOG FENCE EACH $505.00 6 0 $0.00 1 $505.00
51 2557.603
/11050 INSTALL FENCE L F $33.84 650 0 $0.00 460 $15,566.40
52 2563.601
/00010 TRAFFIC CONTROL LS $11,564.50 1 0 $0.00 1 $11,564.50
53 2564.518
/00130 SIGN PANELS TYPE C S F $48.48 248.75 0 $0.00 218.5 $10,592.88
54 2564.602
/98080 SIGN PANELS TYPE SPECIAL EACH $151.50 23 0 $0.00 22 $3,333.00
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 5 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
55 2565.616
/00100 REVISE SIGNAL SYSTEM SYS $60,600.00 1 0 $0.00 1 $60,600.00
56 2573.501
/00025 STABILIZED CONSTRUCTION EXIT LS $10,100.00 1 0 $0.00 1 $10,100.00
57 2573.502
/00110 STORM DRAIN INLET PROTECTION EACH $101.00 80 0 $0.00 160 $16,160.00
58 2573.503
/00023 SILT FENCE, TYPE MS L F $1.85 6200 0 $0.00 4625 $8,556.25
59 2573.503
/00061
SEDIMENT CONTROL LOG TYPE
WOOD FIBER L F $3.34 10700 0 $0.00 1230 $4,108.20
60 2574.507
/00100 COMMON TOPSOIL BORROW C Y $12.28 3570 0 $0.00 0 $0.00
61 2574.508
/00013 FERTILIZER TYPE 3 LB $0.51 2280 0 $0.00 3200 $1,632.00
62 2575.505
/00021 SEEDING ACRE $5,509.55 6.4 0 $0.00 12.85 $70,797.72
63 2575.508
/25151 SEED MIXTURE 25-151 LB $2.07 840 0 $0.00 1590 $3,291.30
64 2575.508
/40006
HYDRAULIC STABILIZED FIBER
MATRIX LB $1.26 9800 0 $0.00 20468 $25,789.68
65 2575.604
/01225
ROLLED EROSION PREVENTION
CATEGORY 25 S Y $1.87 31100 0 $0.00 1693 $3,165.91
66 2582.503
/30104 4" SOLID LINE MULTI COMP L F $1.82 4480 0 $0.00 3934 $7,159.88
67 2582.503
/30124 24" SOLID LINE MULTI COMP L F $9.09 40 0 $0.00 0 $0.00
68 2582.503
/30404 4" DBLE SOLID LINE MULTI COMP L F $1.62 2010 0 $0.00 2168 $3,512.16
69 2582.518
/02000 PAVT MSSG MULTI COMP S F $10.10 130 0 $0.00 283.69 $2,865.27
70 2582.518
/06000 CROSSWALK MULTI COMP S F $4.04 288 0 $0.00 342 $1,381.68
71 2582.518
/08060
CROSSWALK PREF THERMO GR IN
ESR S F $13.64 350 0 $0.00 414 $5,646.96
72 2104.502
/00880 REMOVE HYDRANT EACH $2,545.20 10 0 $0.00 9 $22,906.80
73 2104.503
/00270 REMOVE WATER MAIN L F $12.85 330 0 $0.00 153 $1,966.05
74 2104.602
/01005 REMOVE WATER SERVICE EACH $848.40 3 0 $0.00 5 $4,242.00
75 2104.603
/01850 ABANDON WATER MAIN L F $9.79 400 0 $0.00 400 $3,916.00
76 2504.601
/00040 TEMPORARY WATER SERVICE LS $3,401.68 1 0 $0.00 1 $3,401.68
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 6 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
77 2504.602
/00010
CONNECT TO EXISTING WATER
MAIN EACH $971.62 15 0 $0.00 12 $11,659.44
78 2504.602
/00014
CONNECT TO EXISTING WATER
SERVICE EACH $899.57 3 0 $0.00 5 $4,497.85
79 2504.602
/00020 HYDRANT EACH $5,317.75 10 0 $0.00 10 $53,177.50
80 2504.602
/00410 1" CORPORATION STOP EACH $503.99 4 0 $0.00 5 $2,519.95
81 2504.602
/00806 6" GATE VALVE & BOX EACH $2,258.76 10 0 $0.00 12 $27,105.12
82 2504.602
/00808 8" GATE VALVE & BOX EACH $3,005.76 3 0 $0.00 2 $6,011.52
83 2504.602
/03100 1" CURB STOP & BOX EACH $721.90 4 0 $0.00 5 $3,609.50
84 2504.603 4" WATERMAIN HDPE L F $13.03 750 0 $0.00 820 $10,684.60
85 2504.603
/00710 1" TYPE K COPPER PIPE L F $35.16 140 0 $0.00 89.5 $3,146.82
86 2504.603
/01062
6" WATERMAIN DUCTILE IRON CL
52 L F $65.24 170 0 $0.00 158.2 $10,320.97
87 2504.603
/01082
8" WATERMAIN DUCTILE IRON CL
52 L F $57.70 500 0 $0.00 443.5 $25,589.95
88 2504.603
/01906 6" WATERMAIN HDPE L F $38.78 50 0 $0.00 0 $0.00
89 2504.604
/01100 4" POLYSTYRENE INSULATION S Y $52.20 50 0 $0.00 31.94 $1,667.27
90 2504.608
/00020 DUCTILE IRON FITTINGS LB $0.01 800 0 $0.00 1488 $14.88
91 2104.502
/00820 REMOVE CASTING EACH $173.18 13 0 $0.00 13 $2,251.34
92 2503.503
/13040 4" PVC PIPE SEWER L F $23.47 60 0 $0.00 60 $1,408.20
93 2503.602
/00300
CONNECT TO EXISTING SANITARY
SEWER EACH $2,567.42 1 0 $0.00 1 $2,567.42
94 2503.602
/13402 8"X4" PVC WYE EACH $1,004.95 1 0 $0.00 1 $1,004.95
95 2506.602 CASTING ASSEMBLY (SANITARY) EACH $576.17 13 0 $0.00 13 $7,490.21
96 2506.602 CHIMNEY SEAL EACH $176.75 14 0 $0.00 14 $2,474.50
97 2506.602
/MSS01
RECONSTRUCT MANHOLE
(SANITARY) EACH $937.28 6 0 $0.00 6 $5,623.68
98 2104.502
/00910 REMOVE DRAINAGE STRUCTURE EACH $360.68 28 0 $0.00 28 $10,099.04
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 7 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
99 2104.503
/00285 REMOVE SEWER PIPE (STORM) L F $7.92 3440 0 $0.00 2040 $16,156.80
100 2501.502
/05018 18" RC PIPE APRON EACH $1,062.52 1 0 $0.00 1 $1,062.52
101 2501.502
/05024 24" RC PIPE APRON EACH $10,310.94 1 0 $0.00 1 $10,310.94
102 2501.502
/15088 88" SPAN RC PIPE-ARCH APRON EACH $16,563.23 2 0 $0.00 2 $33,126.46
103 2501.602
/60018
TRASH GUARD FOR 18" PIPE
APRON EACH $351.48 1 0 $0.00 1 $351.48
104 2501.602
/60024
TRASH GUARD FOR 24" PIPE
APRON EACH $542.37 1 0 $0.00 0 $0.00
105 2502.503
/06060 6" PVC PIPE DRAIN L F $26.56 10 0 $0.00 10 $265.60
106 2502.503
/08040 4" PERF TP PIPE DRAIN L F $13.64 400 0 $0.00 500 $6,820.00
107 2502.602
/00260 4" TP PIPE DRAIN CLEAN OUT EACH $250.10 8 0 $0.00 11 $2,751.10
108 2503.503
/18088
88" SPAN RC PIPE-ARCH SEWER
CL IIA L F $387.63 138 0 $0.00 138 $53,492.94
109 2503.503
/19125 12" RC PIPE SEWER DES 3006 CL V L F $39.34 38 0 $0.00 38 $1,494.92
110 2503.503
/19155 15" RC PIPE SEWER DES 3006 CL V L F $37.01 2738 0 $0.00 2738 $101,333.38
111 2503.503
/19185 18" RC PIPE SEWER DES 3006 CL V L F $39.14 1882 0 $0.00 1882 $73,661.48
112 2503.503
/19243 24" RC PIPE SEWER DES 3006 CL III L F $48.86 335 0 $0.00 335 $16,368.10
113 2503.503
/19303 30" RC PIPE SEWER DES 3006 CL III L F $81.18 16 0 $0.00 6 $487.08
114 2503.503
/19333 33" RC PIPE SEWER DES 3006 CL III L F $96.34 31 0 $0.00 38 $3,660.92
115 2503.602
/00320
CONNECT TO EXISTING STORM
SEWER EACH $1,272.60 5 0 $0.00 5 $6,363.00
116 2503.602
/00360
CONNECT INTO EXISTING
DRAINAGE STRUCTURE EACH $1,161.50 4 0 $0.00 4 $4,646.00
117 2506.502
/06000 CASTING ASSEMBLY EACH $693.37 38 0 $0.00 38 $26,348.06
118 2506.503
/00190
CONST DRAINAGE STRUCTURE
DESIGN SD-48 L F $678.65 18.1 0 $0.00 18.1 $12,283.57
119 2506.503
/00193
CONST DRAINAGE STRUCTURE
DESIGN SD-60 L F $925.05 13.1 0 $0.00 13.2 $12,210.66
120 2506.503
/02420
CONST DRAINAGE STRUCTURE
DES 48-4020 L F $546.90 117.3 0 $0.00 117.3 $64,151.37
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 8 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
121 2506.503
/03020
CONST DRAINAGE STRUCTURE
DES 60-4020 L F $661.08 45.5 0 $0.00 45.5 $30,079.14
122 2506.503
/03620
CONST DRAINAGE STRUCTURE
DES 72-4020 L F $835.86 8.1 0 $0.00 8.1 $6,770.47
123 2506.503
/04220
CONST DRAINAGE STRUCTURE
DES 84-4020 L F $955.14 12.9 0 $0.00 12.9 $12,321.31
124 2506.602 CHIMNEY SEAL EACH $176.75 66 0 $0.00 66 $11,665.50
125 2506.602
/12568
CONST DRAINAGE STRUCTURE
DESIGN SPEC (2'X3') EACH $1,469.41 28 0 $0.00 28 $41,143.48
126 2511.507
/00014 RANDOM RIPRAP CLASS III C Y $102.59 20 0 $0.00 20 $2,051.80
127 2511.507
/00015 RANDOM RIPRAP CLASS IV C Y $106.48 40 0 $0.00 40 $4,259.20
128 2021.501
/00010 MOBILIZATION LS $5,882.24 1 0 $0.00 1 $5,882.24
129 2104.503
/00205
SAWING BIT PAVEMENT (FULL
DEPTH) L F $4.90 100 0 $0.00 128 $627.20
130 2104.504
/00120 REMOVE BITUMINOUS PAVEMENT S Y $4.06 1790 0 $0.00 1790 $7,267.40
131 2231.509
/00010 BITUMINOUS PATCHING MIXTURE TON $73.23 470 0 $0.00 468 $34,271.64
132 2357.506
/00010
BITUMINOUS MATERIAL FOR TACK
COAT GAL $3.74 100 0 $0.00 75 $280.50
133 2101.501
/00020 CLEARING & GRUBBING LS $4,545.00 1 0 $0.00 1 $4,545.00
134 2101.502
/LA05 CLEARING AND GRUBBING TREES EACH $303.00 28 0 $0.00 28 $8,484.00
135 2104.501 REMOVE FENCING & BACKSTOPS LS $4,311.69 1 0 $0.00 1 $4,311.69
136 2104.501 SALVAGE SKATE PARK
EQUIPMENT LS $2,660.34 1 0 $0.00 1 $2,660.34
137 2104.501
/LA13 REMOVE MISC. AMENITIES L S $7,313.66 1 0 $0.00 1 $7,313.66
138 2104.502 ABANDON AND SEAL WELL EACH $1,316.54 2 0 $0.00 2 $2,633.08
139 2104.518
/LA01 REMOVE PAVEMENTS SF $0.44 18000 0 $0.00 32559 $14,325.96
140 2104.601 SALVAGE EXISTING BOULDERS LS $922.13 1 0 $0.00 1 $922.13
141 2106.501
/LA01 EXCAVATION - COMMON LS $76,561.03 1 0 $0.00 1 $76,561.03
142 2106.507 PLAY SAND C Y $93.42 18 0 $0.00 18 $1,681.56
143 2106.507
/LA02
SELECT GRANULAR EMBANKMENT
(P) CY $6.33 3000 0 $0.00 3000 $18,990.00
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 9 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
144 2211.507 AGGREGATE SURFACING (P) C Y $687.39 5 0 $0.00 5 $3,436.95
145 2360.504 3-INCH THICK BITUMINOUS TRAIL
W/BASE S Y $23.46 1700 0 $0.00 1658 $38,896.68
146 2411.502 DUMPSTER ENCLOSURE EACH $59,470.82 1 0 $0.00 1 $59,470.82
147 2411.502 FIRE PIT EACH $22,470.52 1 0 $0.00 1 $22,470.52
148 2411.502 MONUMENT PIER - 4 FOOT EACH $7,780.70 24 0 $0.00 24 $186,736.80
149 2411.502 MONUMENT PIER - 6 FOOT EACH $9,291.50 8 0 $0.00 8 $74,332.00
150 2411.502 PRECAST SIGN MONUMENT "A" EACH $38,923.38 1 0 $0.00 1 $38,923.38
151 2411.502 PRECAST SIGN MONUMENT "B" EACH $33,913.78 1 0 $0.00 1 $33,913.78
152 2411.503 CONCRETE RETAINING WALL
(SPECIAL) L F $1,143.64 140 0 $0.00 143 $163,540.52
153 2411.503 CONCRETE SEAT WALL (SPECIAL) L F $445.75 85 0 $0.00 85 $37,888.75
154 2411.518 CONCRETE TEXTURE (RETAINING
WALL) S F $19.44 400 0 $0.00 400 $7,776.00
155 2411.518 CONCRETE TEXTURE (SEAT WALL) S F $19.44 130 0 $0.00 130 $2,527.20
156 2502.502
/00060
6" PRECAST CONCRETE
HEADWALL EACH $464.60 1 0 $0.00 1 $464.60
157 2502.503
/08040 4" PERF TP PIPE DRAIN L F $15.34 750 0 $0.00 1057 $16,214.38
158 2502.602
/00404 4" PVC PIPE DRAIN CLEANOUT EACH $250.23 4 0 $0.00 6 $1,501.38
159 2503.501 DOWNSPOUT CONNECTION LS $211.09 1 0 $0.00 1 $211.09
160 2503.503
/19125 12" RC PIPE SEWER DES 3006 CL V L F $31.82 280 0 $0.00 280 $8,909.60
161 2503.603
/21006 6" PVC PIPE SEWER L F $11.34 260 0 $0.00 278 $3,152.52
162 2504.601 IRRIGATION SYSTEM - PARK/CITY
HALL LS $181,507.10 1 0 $0.00 1 $181,507.10
163 2504.601 IRRIGATION SYSTEM - STREET
BLVD LS $13,534.00 1 0 $0.00 1 $13,534.00
164 2506.502
/00080
CONST DRAINAGE STRUCTURE
DESIGN H EACH $2,455.31 3 0 $0.00 3 $7,365.93
165 2511.602 LIMESTONE BENCH - LARGE EACH $2,269.56 17 0 $0.00 17 $38,582.52
166 2511.602 LIMESTONE BENCH - SMALL EACH $1,358.98 8 0 $0.00 8 $10,871.84
167 2511.602
/00100 LANDSCAPE BOULDERS EACH $135.34 30 0 $0.00 30 $4,060.20
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 10 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
168 2521.518 4-INCH COLORED CONCRETE
PAVEMENTY W/BASE S F $13.70 730 0 $0.00 708 $9,699.60
169 2521.518 4-INCH STANDARD CONCRETE
PAVEMENT W/BASE S F $7.24 27700 0 $0.00 33194.75 $240,329.99
170 2521.518 6-INCH COLORED CONCRETE
PAVEMENT W/BASE S F $16.80 1450 0 $0.00 1444 $24,259.20
171 2521.518 6-INCH CONCRETE PED RAMP
W/BASE S F $11.55 1000 0 $0.00 1652 $19,080.60
172 2521.518 6-INCH REINFORCED CONCRETE
PAVEMENT W/BASE S F $14.51 10100 0 $0.00 18080 $262,340.80
173 2521.518 6-INCH STANDARD CONCRETE
PAVEMENT W/BASE S F $11.91 13800 0 $0.00 14276 $170,027.16
174 2531.503 30" CONCRETE MAINTENANCE
STRIP L F $28.85 830 0 $0.00 842 $24,291.70
175 2531.503 CONCRETE PLAY CURB L F $30.58 360 0 $0.00 480 $14,678.40
176 2531.518 BOLLARD CONCRETE
MAINTENANCE STRIP S F $15.20 40 0 $0.00 0 $0.00
177 2531.618 TRUNCATED DOMES SF $45.45 345 0 $0.00 390 $17,725.50
178 2540.601 30" SQUARE PLANTER BOX EACH $1,515.00 8 0 $0.00 8 $12,120.00
179 2540.601 LANDSCAPE LOG STEPPERS LS $2,944.15 1 0 $0.00 1 $2,944.15
180 2540.602 48" SQUARE PLANTER BOX EACH $2,797.70 4 0 $0.00 4 $11,190.80
181 2540.602 6' PICNIC TABLE - FIXED EACH $3,615.80 2 0 $0.00 2 $7,231.60
182 2540.602 6' PICNIC TABLE - FIXED ADA EACH $3,615.80 1 0 $0.00 1 $3,615.80
183 2540.602 6' PICNIC TABLE - MOVEABLE EACH $4,762.15 13 0 $0.00 13 $61,907.95
184 2540.602 6' PICNIC TABLE - MOVEABLE ADA EACH $5,065.15 4 0 $0.00 4 $20,260.60
185 2540.602 BENCH BACKLESS EACH $1,681.65 6 0 $0.00 6 $10,089.90
186 2540.602 BENCH WITH BACK EACH $2,378.55 10 0 $0.00 10 $23,785.50
187 2540.602 BIKE RACK LOOPS EACH $373.70 6 0 $0.00 6 $2,242.20
188 2540.602 BISTRO TABLE - HIGH TOP EACH $873.65 2 0 $0.00 2 $1,747.30
189 2540.602 BISTRO TABLE - LOW TOP EACH $818.10 2 0 $0.00 2 $1,636.20
190 2540.602 BISTRO TABLE W/2 SEATS EACH $2,494.70 2 0 $0.00 2 $4,989.40
191 2540.602 BISTRO TABLE W/2 SEATS
BACKLESS EACH $2,050.30 4 0 $0.00 4 $8,201.20
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 11 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
192 2540.602 BISTRO TABLE W/3 SEATS EACH $3,115.85 4 0 $0.00 4 $12,463.40
193 2540.602 HIGH TOP BAR EACH $2,706.80 2 0 $0.00 2 $5,413.60
194 2540.602 HIGH TOP CHAIRS EACH $575.70 4 0 $0.00 4 $2,302.80
195 2540.602 LOW TOP CHAIRS EACH $449.45 4 0 $0.00 4 $1,797.80
196 2540.602 RECTANGULAR PLANTER BOX EACH $3,110.80 6 0 $0.00 6 $18,664.80
197 2540.602 SKATE STOPPERS KIT EACH $2,363.40 1 0 $0.00 1 $2,363.40
198 2540.603
/00330 LANDSCAPE EDGER L F $5.45 1360 0 $0.00 1435 $7,820.75
199 2545.501 LIGHTING SYSTEM - BASE LS $297,950.00 1 0 $0.00 1 $297,950.00
200 2557.502 ORNAMENTAL MAINTENANCE
GATE - 12" EACH $1,818.00 2 2 $3,636.00 2 $3,636.00
201 2557.603 ORNAMENTAL FENCE - 4 FOOT L F $166.65 804 892 $148,651.80 892 $148,651.80
202 2557.603 ORNAMENTAL FENCE - 6 FOOT L F $290.88 8 8 $2,327.04 8 $2,327.04
203 2571.524 CONIFEROUS TREE 6' HT B&B TREE $328.25 7 0 $0.00 8 $2,626.00
204 2571.524 CONIFEROUS TREE - 90" SPACE
(12'-15" HT) TREE $1,313.00 1 0 $0.00 1 $1,313.00
205 2571.524
/05080 CONIFEROUS TREE 8' HT B&B TREE $489.85 2 0 $0.00 2 $979.70
206 2571.524
/12200 DECIDUOUS TREE 2" CAL B&B TREE $575.70 38 0 $0.00 35 $20,149.50
207 2571.524
/12250 DECIDUOUS TREE 2.5" CAL B&B TREE $464.60 22 0 $0.00 25 $11,615.00
208 2571.524
/19150 ORNAMENTAL TREE 1.5" CAL B&B TREE $328.25 61 0 $0.00 67 $21,992.75
209 2571.525 SHRUB NO 5 CONT SHRB $58.58 283 0 $0.00 309 $18,101.22
210 2571.527
/01310 PERENNIAL NO 1 CONT PLT $16.41 1671 0 $0.00 2137 $35,068.17
211 2573.501
/00025 STABILIZED CONSTRUCTION EXIT LS $2,525.00 1 0 $0.00 1 $2,525.00
212 2573.501
/LA02 DEWATERING L S $0.01 1 0 $0.00 1 $0.01
213 2573.502
/00110 STORM DRAIN INLET PROTECTION EACH $101.00 3 0 $0.00 3 $303.00
214 2573.503 TREE PROTECTION FENCE L F $2.53 300 0 $0.00 143 $361.79
215 2573.503
/00023 SILT FENCE, TYPE MS L F $1.88 22500 0 $0.00 1675 $3,149.00
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 12 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
216 2573.503
/00061
SEDIMENT CONTROL LOG TYPE
WOOD FIBER L F $3.83 700 0 $0.00 855 $3,274.65
217 2575.504
/LA04 EROSION CONTROL BLANKET S Y $1.72 4500 0 $0.00 1242 $2,136.24
218 2575.505 COVER CROP WINTER COVER ACRE $979.70 6.7 0 $0.00 2 $1,959.40
219 2575.505 HYDRAULIC STABILIZER MULCH
(BFM) ACRE $2,449.25 6.7 0 $0.00 3.13 $7,666.15
220 2575.505
/LA22 TYPE 1 TURF SEED MIX ACRE $8,049.70 6.1 0 $0.00 5.9 $47,493.23
221 2575.507
/00060 MULCH MATERIAL TYPE 6 C Y $74.74 300 0 $0.00 325 $24,290.50
222 2021.501 MOBILIZATION LS $6,370.10 1 0 $0.00 1 $6,370.10
223 2106.501
/LA01 EXCAVATION - COMMON LS $3,223.92 1 0 $0.00 1 $3,223.92
224 2360.504 3.5 INCH THICK BITUMINOUS
COURT W/BASE S Y $22.83 1500 0 $0.00 1512 $34,518.96
225 2411.502 MONUMENT PIER - 4 FOOT EACH $7,780.03 2 0 $0.00 2 $15,560.06
226 2411.502 MONUMENT PIER - 6 FOOT EACH $9,290.99 2 0 $0.00 2 $18,581.98
227 2511.602 LANDSCAPE STEPPERS EACH $622.16 4 0 $0.00 4 $2,488.64
228 2511.602 LIMESTONE BENCH - LARGE EACH $2,486.63 4 0 $0.00 4 $9,946.52
229 2521.518 4-INCH COLORED CONCRETE
PAVEMENTY W/BASE S F $13.37 1211 0 $0.00 480 $6,417.60
230 2521.518 4-INCH STANDARD CONCRETE
PAVEMENT W/BASE S F $7.28 3050 0 $0.00 3499 $25,472.72
231 2521.518 6-INCH STANDARD CONCRETE
PAVEMENT W/BASE S F $12.29 950 0 $0.00 949 $11,663.21
232 2531.503 18" CONCRETE MAINTENANCE
STRIP L F $18.21 660 0 $0.00 660 $12,018.60
233 2531.503 30" CONCRETE MAINTENANCE
STRIP L F $47.39 50 0 $0.00 46 $2,179.94
234 2540.503 FENCE P0ROTECTOR L F $12.12 50 0 $0.00 50 $606.00
235 2540.602 BIKE RACK LOOPS EACH $393.90 2 0 $0.00 2 $787.80
236 2540.602 BISTRO TABLE W/3 SEATS EACH $3,115.85 1 0 $0.00 1 $3,115.85
237 2540.602 BISTRO TABLE W/4 SEATS EACH $3,681.45 2 0 $0.00 2 $7,362.90
238 2540.602
/LA01 TENNIS NET SYSTEM EACH $2,822.95 1 0 $0.00 1 $2,822.95
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 13 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
239 2540.602
/LA02 PICKLEBALL NET SYSTEM EACH $2,424.00 2 0 $0.00 2 $4,848.00
240 2540.602
/LA04 BASKETBALL GOAL SYSTEM EACH $4,741.95 1 0 $0.00 1 $4,741.95
241 2540.603
/00330 LANDSCAPE EDGER L F $5.45 540 0 $0.00 540 $2,943.00
242 2545.501 LIGHTING SYSTEM - SPORTS
COURT LS $13,130.00 1 0 $0.00 1 $13,130.00
243 2557.502 CHAIN LINK GATE EACH $1,863.45 2 0 $0.00 2 $3,726.90
244 2557.503 10' CHAIN LINK FENCE L F $203.52 360 0 $0.00 360 $73,267.20
245 2557.503 4' CHAIN LINK FENCE L F $76.76 50 0 $0.00 50 $3,838.00
246 2557.503 8' CHAIN LINK FENCE L F $126.25 248 0 $0.00 248 $31,310.00
247 2557.603 ORNAMENTAL FENCE - 4 FOOT L F $166.65 36 36 $5,999.40 36 $5,999.40
248 2557.603 ORNAMENTAL FENCE - 6 FOOT L F $290.88 3.5 4 $1,163.52 4 $1,163.52
249 2571.524 DECIDUOUS TREE 2.5" CAL B&B TREE $464.60 11 0 $0.00 11 $5,110.60
250 2571.524 DECIDUOUS TREE 2.5" CAL B&B TREE $464.60 3 0 $0.00 3 $1,393.80
251 2571.524
/05080 CONIFEROUS TREE 8' HT B&B TREE $489.85 2 0 $0.00 3 $1,469.55
252 2571.524
/10140 CONIFEROUS TREE 6' HT B&B TREE $328.25 4 0 $0.00 4 $1,313.00
253 2571.524
/12150 DECIDUOUS TREE 1.5" CAL B&B TREE $328.25 7 0 $0.00 7 $2,297.75
254 2571.525
/03040 CONIFEROUS SHRUB 4' HT CONT SHRB $202.00 20 0 $0.00 38 $7,676.00
255 2571.525
/10005 DECIDUOUS SHRUB NO 5 CONT SHRB $48.48 86 0 $0.00 86 $4,169.28
256 2571.527
/01310 PERENNIAL NO 1 CONT PLT $17.68 182 0 $0.00 182 $3,217.76
257 2575.507
/00060 MULCH MATERIAL TYPE 6 C Y $79.79 45 0 $0.00 45 $3,590.55
258 2582.504 ACRYLIC COLOR COAT W/LINE
STRIPING S Y $11.05 1200 0 $0.00 1200 $13,260.00
259 2582.601 PAVEMENT MARKINGS
(BASKETBALL) LS $701.95 1 0 $0.00 1 $701.95
260 2021.501 MOBILIZATION LS $606.00 1 0 $0.00 1 $606.00
261 2511.602 LIMESTONE BENCH - LARGE EACH $2,350.27 4 0 $0.00 4 $9,401.08
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 14 of 16
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
262 2521.518 4-INCH STANDARD CONCRETE
PAVEMENT W/BASE S F $7.28 3050 0 $0.00 3724.25 $27,112.54
263 2521.518 6-INCH CONCRETE PED RAMP
W/BASE S F $14.84 945 0 $0.00 1106 $16,413.04
264 2531.618
/00010 TRUNCATED DOMES S F $45.45 140 0 $0.00 112 $5,090.40
265 2540.603
/00330 LANDSCAPE EDGER L F $5.45 166 0 $0.00 166 $904.70
266 2545.501 LIGHTING SYSTEM - NW LOT LS $15,150.00 1 0 $0.00 1 $15,150.00
267 2571.524
/12200 DECIDUOUS TREE 2" CAL B&B TREE $535.30 3 0 $0.00 3 $1,605.90
268 2571.524
/19150 ORNAMENTAL TREE 1.5" CAL B&B TREE $328.25 4 0 $0.00 4 $1,313.00
269 2571.525 SHRUB NO 5 CONT SHRB $48.48 69 0 $0.00 69 $3,345.12
270 2571.527
/01310 PERENNIAL NO 1 CONT PLT $15.15 314 0 $0.00 314 $4,757.10
271 2575.507
/00060 MULCH MATERIAL TYPE 6 C Y $77.77 45 0 $0.00 45 $3,499.65
272 2103.501 BUILDING REMOVAL LS $14,518.75 1 0 $0.00 1 $14,518.75
273 2545.501 LIGHTING SYSTEM - TRAIL LOOP
LIGHTS LS $37,370.00 1 0 $0.00 1 $37,370.00
Bid Totals: $161,777.76 $6,279,407.91
Project Category Totals
Category Amount This Voucher Amount To Date
2021 DOWNTOWN IMPROVEMENT PROJECT - SCHEDULE A - SURFACE
IMPROVEMENTS $0.00 $2,191,182.91
2021 DOWNTOWN IMPROVEMENT PROJECT - SCHEDULE B - WATERMAIN
IMPROVEMENTS $0.00 $196,437.90
2021 DOWNTOWN IMPROVEMENT PROJECT - SCHEDULE C - SANITARY
SEWER IMPROVEMENTS $0.00 $22,820.30
2021 DOWNTOWN IMPROVEMENT PROJECT - SCHEDULE D - STORM
SEWER IMPROVEMENTS $0.00 $565,736.32
2021 DOWNTOWN IMPROVEMENT PROJECT - SCHEDULE E - CITY WIDE
BITUMINOUS PATCHING IMPROVEMENTS $0.00 $48,328.98
LIONS PARK PROJECT ALTERNATE A - COURT DEVELOPMENT $7,162.92 $352,305.96
LIONS PARK PROJECT ALTERNATE B - NORTHWEST PARKING LOT SITE $0.00 $89,198.53
LIONS PARK PROJECT ALTERNATE C - BUILDING DEMO $0.00 $14,518.75
LIONS PARK PROJECT ALTERNATE D - PEDESTRIAN LIGHTS $0.00 $37,370.00
LIONS PARK PROJECT - SCHEDULE A - BASE BID $154,614.84 $2,761,508.26
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 15 of 16
Contract Change Item Status
CC CC
No.
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
CO 1 274 COR2 STAKING ISSUE ON STRM LS $9,345.60 1 0 $0.00 1 $9,345.60
CO 1 275 COR6 TEMP LIGHTING LS $5,343.80 1 0 $0.00 1 $5,343.80
CO 1 276 COR9 OCT. T AND M WORK LS $38,130.20 1 0 $0.00 1 $38,130.20
CO 1 277 COR10 NEW STORM STRUCTURE LS $13,710.76 1 0 $0.00 1 $13,710.76
CO 1 278 COR11 NOV T AND M LS $11,232.20 1 0 $0.00 1 $11,232.20
CO 1 279 COR12 LED LIGHTS LS $14,634.15 1 0 $0.00 1 $14,634.15
CO 1 280 COR13 PRECAST SIGN COLOR
CHANGE LS $14,175.00 1 0 $0.00 1 $14,175.00
CO 1 281 COR14 NEW LETTERING LS $16,440.00 1 0 $0.00 1 $16,440.00
CO 1 282 COR15 BRICK CREDIT LS ($1,312.50) 1 0 $0.00 1 ($1,312.50)
CO 1 283 COR16 PLANTER IRRIGATION LS $5,031.40 1 0 $0.00 1 $5,031.40
CO 1 284 COR17 COLUMN MODIFICATIONS LS $17,015.70 1 0 $0.00 1 $17,015.70
CO 1 285 COR18 ANOVA MATERIAL
CHANGE LS $9,247.79 1 0 $0.00 1 $9,247.79
CO 1 286 COR20 SOD LS $11,465.00 1 0 $0.00 1 $11,465.00
CO 1 287 COR21 12" RCP LS $5,677.65 1 0 $0.00 1 $5,677.65
CO 1 288 COR22 REBRICK COLUMN LS $4,636.50 1 0 $0.00 1 $4,636.50
CO 1 289 COR23 MOVE BOLLARDS LS $2,420.00 1 0 $0.00 1 $2,420.00
CO 1 290 COR24 6X4 WM REDUCER LS $2,671.90 1 0 $0.00 1 $2,671.90
CO 1 291 COR25 SIPPER CREDIT LS ($3,520.00) 1 0 $0.00 1 ($3,520.00)
CO 1 292 COR26 5558 147TH
LANDSCAPING LS $3,900.60 1 0 $0.00 1 $3,900.60
CO 1 293 COR27 ELECTRICAL HIT -
PLAYGROUND LS $2,378.49 1 0 $0.00 1 $2,378.49
CO 1 294 COR28 IRRIGATION FIELD FIT LS $3,156.34 1 0 $0.00 1 $3,156.34
CO 1 295 COR29 ONEKA BLVD MEDIAN
IRRIGATION LS $2,113.65 1 0 $0.00 1 $2,113.65
CO 1 296 COR30 YARD REPAIR - 14830
FLAY AVE LS $1,108.95 1 0 $0.00 1 $1,108.95
CO 1 297 COR33 VOLUNTEER PARK
LETTERING LS $2,035.00 1 0 $0.00 1 $2,035.00
2021 Downtown Improvement
Project - Lions Park Project
Pay Voucher 9
Page 16 of 16
Contract Change Item Status
CC CC
No.
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
CO 1 298 COR34 5470 146TH IRRIGATION
REPAIR LS $3,644.69 1 0 $0.00 1 $3,644.69
CO 1 299 COR35 CORE DRILL HANDICAP
SIGNAGE LS $2,205.00 1 0 $0.00 1 $2,205.00
CO 1 300 COR36 STAMPED CONCRETE LS $8,382.00 1 0 $0.00 1 $8,382.00
CO 2 301 COR31 ADDITIONAL STEPPERS LS $8,108.38 1 0 $0.00 1 $8,108.38
CO 2 302 COR37 2022 FUEL ESCALATION LS $20,507.40 1 0 $0.00 1 $20,507.40
CO 2 303 COR38 LIONS PARK IRRIGATION
REPAIRS LS $1,377.20 1 0 $0.00 1 $1,377.20
CO 2 304 COR39 BR PAVING INCREASES LS $7,629.09 1 0 $0.00 1 $7,629.09
CO 2 305 COR40 METAL RECEPTICLES LS $2,800.00 1 0 $0.00 1 $2,800.00
CO 2 306 COR41 RAISE CONCRETE LIGHT
BASE LS $785.50 1 0 $0.00 1 $785.50
Contract Change Totals: $0.00 $246,477.44
Contract Change Totals
No. Contract
Change Description Amount This
Voucher
Amount To
Date
1 CO Change Order No. 1 $0.00 $205,269.87
2 CO Change Order 2 $0.00 $41,207.57
Material On Hand Additions
Line
No. Item Description Date Added Comments
Material On Hand Balance
Line
No. Item Description Date Added Used Remaining
CITY OF HUGO – PUBLIC WORKS JOB OPPORTUNITY
Utilities Lead Worker
Serves as the lead worker responsible for organizing and leading a crew of workers in
utility (storm/sanitary/water) maintenance activities including prioritizing daily work
tasks and long range goals of the City’s utility infrastructure. Leads crews in the
troubleshooting and performing of the more complex maintenance repairs to the City’s
utility infrastructure. This position also performs general Public Works duties as needed.
Operates a variety of heavy equipment to maintain City infrastructure and other general
maintenance and repair work. Serves on the City’s “on-call” rotation, and responds to
emergency situations for all aspects of public works. Preferred qualifications: High
school degree or equivalent. Training in related fields and at least three years of
experience with a municipal public works department. Demonstrated leadership skills
and proficiency in the utilities maintenance field. Demonstrated mechanical aptitude.
Class A commercial driver’s license with Tank Vehicle (N) endorsement or the ability to
obtain one within 6 months. Must possess at least a Class C water operator’s license and
Class S-C Collection system license and must obtain both Class B water and Class S-B
sewer licenses within 12 months. Ability to attend employer-required training and obtain
additional water and wastewater licenses and education as directed. A complete job
description and pay scale is available by contacting the City of Hugo Public Works
Department at 651-762-6301.
G:\.Clients All\Hugo\Proposals\North Star Wetland Bank\2023 Hydrology Monitoring\North Start Wetland Bank 2023 Hydrology Monitoring.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM May 9, 2023
Shayla Denaway
14669 Fitzgerald Ave N,
Hugo, MN 55038
Re: Scope of Work for On-Site Data Collection at North Star Wetland Bank
Dear Shayla Denaway:
WSB is providing this proposal for initial site-level data collection associated with the
development of a prospectus application for the North Star Wetland Bank.
Scope of Work
Task 1 – Project Management
This task includes tracking the project budget and ensuring that the project tasks are being
completed on time and on budget along with administrative tasks.
Task 2 – Hydrology Monitoring and Data Summary
WSB will install 8 monitoring wells with data loggers at the site in locations recommended by TEP
comments. Loggers will be in place at the site for approximately five months (May -September
2023). This includes the installation of a reference logger at a nearby sit e. Loggers will be
checked each month of operation for function and data accuracy and will be removed at the end
of the growing season.
Data collected from the data loggers will be downloaded and graphed against precipitation
conditions to inform hydraulic analysis and design decisions during the prospectus phase of the
project.
Task 3 – Soil Investigation and Site Characteristics
This task includes an on-site meeting with the project team to investigate site characteristics such
as soil composition, ditch dimension, culvert widths and locations, and drain tile investigation to
inform design and address TEP and IRT comments regarding the site.
Fees
WSB data loggers will initially be installed at the site. This scope and budget assume that the city
will purchase 8 data loggers for use at the North Star Wetland Bank site. Upon receipt of the city -
owned loggers, WSB data loggers will be switched to city -owned loggers on site. The estimated
fee for purchase of rugged troll 100 data loggers or similar is approximately $500/logger. We are
waiting for an official quote from our vendor. This equates to approximately $4,000 for the
purchase of 8 data loggers that will be a pass-through expense billed to the city. The brand and
cost of data loggers will be reviewed with the city prior to purchase.
Shayla Denaway
May 9, 2023
Page 2
G:\.Clients All\Hugo\Proposals\North Star Wetland Bank\2023 Hydrology Monitoring\North Start Wetland Bank 2023 Hydrology Monitoring.docx
Schedule
Project Element May June July August September
Task 1
Task 2 Install Removal
Task 3
Cost Estimate
The cost to complete the above work outlined in Tasks 1-3 is $9,294. This work will begin upon
authorization of a contract with well installation occurring mid-May. If you agree with this scope of
work, we can put together a Professional Services Agreement.
Sincerely,
Roxy Robertson
Sr. Environmental Scientist
Quote – Q-106148
In-Situ, Inc.
221 E. Lincoln Avenue
Fort Collins, CO 80524
U.S.A.
Tel: (800) 446-7488
Fax: (970) 498-1598
Email: sales@in-situ.com
Web: www.in-situ.com
Issued By: Andrew Luessenhop
Date: May 2, 2023
Quote Valid for 30 days
Sales Manager Customer ID Payment Terms Shipping Method INCO Terms Final Destination
Andrew Luessenhop 013904 CREDIT CARD FedEx Ground United States
Minnesota
Quote To: Ship To:
WSB & Assoc Inc WSB & Assoc Inc
701 XENIA AVENUE SUITE 300 701 Xenia Avenue Suite 300
MINNEAPOLIS, Minnesota 55416 Minneapolis, Minnesota 55416
United States United States
Attn: Comments:
Kyle Blazek
kblazek@wsbeng.com
763-516-8801
Equipment
Line Product Description Part Number Unit of Sale Qty. Unit Price Total Price
1. Rugged TROLL 100 0 - 30 ft (0 - 9m) 0091870 Each 6 $445.00 $2,670.00
2.
Rugged Baro TROLL - for Use With Rugged
TROLL 100 and 200. Deploy On Backshell
Hanger (Included) Or Direct Read Cable
0091900 Each 1 $445.00 $445.00
Subtotal: $3,115.00
Quote Total
Tax is not normally quoted due to State & local variability. If you need to have Tax
included in this quotation, please contact us.
If your organization is a tax-exempt entity, please email or fax a copy of your tax-
exempt certificate to taxcerts@in-situ.com or fax to (970) 498-1598.
Tax rates will be based on delivery address of the order.
For further information regarding the Warranty or Terms and Conditions, please
refer to our website at http://in-situ.com/terms-conditions/
Sales Tax: $0.00
All quoted product & service prices are in U.S. Dollars unless specifically noted
otherwise. Shipping: $145.00
Total Amount (Excludes Optional Items): USD $3,260.00
Quote – Q-106148
In-Situ, Inc.
221 E. Lincoln Avenue
Fort Collins, CO 80524
U.S.A.
Tel: (800) 446-7488
Fax: (970) 498-1598
Email: sales@in-situ.com
Web: www.in-situ.com
Issued By: Andrew Luessenhop
Date: May 2, 2023
Quote Valid for 30 days
Managing your data has never been this easy!
Our intuitive VuSitu Mobile App allows you to view data
from the field on your smartphone or tablet. For long-term
or remote sites, integrate In-Situ instruments with
our wireless telemetry systems and cloud-based HydroVu
Data Services for real-time, decision-quality data. Ask your
sales rep for more information.
S:\Community Development\LGU\WCA 2023\23.02 Oneka Parkway Extension\Memo - Hugo City Council - 23.02OnekaParkwayExtension - Replacement and
Sequencing Approval - 051123.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM Memorandum
To: Tom Weidt, City of Hugo Mayor
Becky Petryk, City of Hugo Council Member
Phil Klein, City of Hugo Council Member
David Strub, City of Hugo Council Member
Mike Miron, City of Hugo Council Member
CC: Rachel Juba, Community Development Director
From: Tony Havranek, WSB
Date: May 11, 2023
Re: City Project No. 23.02 Oneka Parkway Extension Wetland Replacement and
Sequencing Flexibility Determination
WSB Project No. 21158-000
I have drafted this memo regarding a MN Joint Application Form for Activities Affecting Water
Resources in Minnesota to impact and replace wetlands as part of the Oneka Parkway Extension
Project.
Larry Alm (Southwind Holdings, LLC) submitted an application requesting approval for wetland
impact sequencing flexibility and replacement. The application was considered complete on
March 30, 2023, and a subsequent notice of application was issued on April 4, 2023. The
comment period for the application expired on April 28, 2023; no comments were received.
The purpose of the project is to extend Oneka Parkway 1,000 feet north to provide access to a
residential community.
A wetland boundary and type application was approved on March 23, 2023 and identified two (2)
wetland basins within the project area. Vegetative communities represented by these wetlands
include seasonally flooded basins. They provide the following wetland functions:
•Surface water detention
•Nutrient Transformation
•Carbon Sequestration
•Sediment and Particulate Retention
•Waterfowl and Waterbird Habitat
•Other Wildlife Habitat
Multiple alternatives were considered for this project to avoid and minimize impacts to wetlands.
The total amount of impact to on site wetlands using the preferred alternative is 0.31 acres. This
amount of impact must be replaced and is proposed to be replaced using wetland bank credits.
The required wetland replacement ratio is 2.5:1; however, the proposed wetland bank is within
the same bank service area (BSA) 7, which allows a reduction of 0.5:1; resulting in a required
replacement ration of 2:1.
G.10
Hugo City Council
May 11, 2023
Page 2
S:\Community Development\LGU\WCA 2023\23.02 Oneka Parkway Extension\Memo - Hugo City
Council - 23.02OnekaParkwayExtension - Replacement and Sequencing Approval - 051123.docx
The proposed wetland bank is bank #1772 which is located within the same BSA and major
watershed (Mississippi River-Metro). A total of 0.62 acres of wetland credit are proposed to be
withdrawn from this bank to meet the required 2:1 replacement ration.
Special considerations required to be considered as part of the application process have been
addressed and no impacts to these considerations have been identified by the applicant.
Based on the application materials submitted by the applicant and subsequent review of those
materials against MN Rule 8420, the W etland Conservation Act (WCA), the applicant has met all
of the rule requirements for wetland impact sequencing and replacement.
I recommend approval of this application for wetland impacts sequencing and replacement.
Application materials and site plans are attached to this memo.
Attachments:
Project Location Map
Oneka Parkway Wetland Impact Exhibit
BWSR NOD Form – November 12, 2019 1
Minnesota Wetland Conservation Act
Notice of Decision
Local Government Unit: City of Hugo County: Washington
Applicant Name: Larry Alm, Southwind Holdings LLC Applicant Representative: Ken Meek, Earth
Science Associates
Project Name: Oneka Parkway Extension LGU Project No. (if any): 23.02
Date Complete Application Received by LGU: March 30, 2023
Date of LGU Decision: XXXXX
Date this Notice was Sent: XXXXX
WCA Decision Type - check all that apply
☐ Wetland Boundary/Type ☒ Sequencing ☒ Replacement Plan ☐ Bank Plan (not credit purchase)
☐ No-Loss (8420.0415) ☐ Exemption (8420.0420)
Part: ☐ A ☐ B ☐ C ☐ D ☐ E ☐ F ☐ G ☐ H Subpart: ☐ 2 ☐ 3 ☐ 4 ☐ 5 ☐ 6 ☐ 7 ☐ 8 ☐ 9
Replacement Plan Impacts (replacement plan decisions only)
Total WCA Wetland Impact Area: 0.31 acres
Wetland Replacement Type: ☐ Project Specific Credits:
☒ Bank Credits: 0.62 acre
Bank Account Number(s): 1772
Technical Evaluation Panel Findings and Recommendations (attach if any)
☐ Approve ☐ Approve w/Conditions ☐ Deny ☒ No TEP Recommendation
LGU Decision
☒ Approved with Conditions (specify below)1 ☐ Approved1 ☐ Denied
List Conditions:
1.)
Decision-Maker for this Application: ☐ Staff ☒ Governing Board/Council ☐ Other:
Decision is valid for: ☒ 5 years (default) ☐ Other (specify):
1 Wetland Replacement Plan approval is not valid until BWSR confirms the withdrawal of any required wetland bank credits. For project-
specific replacement a financial assurance per MN Rule 8420.0522, Subp. 9 and evidence that all required forms have been recorded on
the title of the property on which the replacement wetland is located must be provided to the LGU for the approval to be valid.
LGU Findings – Attach document(s) and/or insert narrative providing the basis for the LGU decision1.
☒ Attachment(s) (specify): Joint Application form dated March 2023 K. Meek (Earth Science Associates)
☒ Summary: Click here to enter text.
Ken Meek (Earth Science Associates) submitted a MN Joint Application on behalf of Larry Alm (Southwind
Holdings, LLC) on March 30, 2023, requesting approval for sequencing flexibility and replacement for wetland
impacts associated with extension of a public roadway to a residential development. The application was
considered complete on March 30, 2023, and a Notice of Application was issued on April 4, 2023.
The project area consists of approximately 3.28 acres of public right-of-way and involves extension of a public
roadway, Oneka Parkway, by 1,000 feet to provide access to a residential development (Oneka Prairie
development). Project work would consist of construction of a roadway, bicycle path, and sidewalk.
BWSR NOD Form – November 12, 2019 2
Wetland boundary and types were approved in March 2023 and two (2) Type 1 (PEM1A) wetlands were
delineated.
Sequencing
The applicant requested sequencing flexibility be applied to the project given the degraded nature of the
wetlands. The applicant considered five (5) alternatives for the proposed project, including the No Build and
four (4) alignment alternatives. The no build would result in no access to the residential development. Access
must be provided so this is not a feasible alternative. The alignment alternatives would each have impacted
wetland to varying degrees. Two (2) of the four (4) alternatives were rejected because they would not provide
various facilities requested by the city (sidewalk, access to lift station) and one (1) was rejected because it
impacted more wetland than the preferred alternative. The applicant minimized impacts to the wetlands
through realignments of the street and sidewalks. A detailed discussion of this alternatives analysis and
minimization efforts may be found in Attachment C of the Wetland Permit Application document dated March
2023 and meets requirements of MN Rule 8420.0520.
The preferred alternative includes two (2) separate wetland impact areas resulting in a total of 0.31 acre
(13,549 square feet) of wetland impact all due to wetland fill. This alternative extension/construction of
Oneka Parkway by 1,000 feet as well as construction of a bicycle path and sidewalk. An illustrated figure of this
proposed alternative can be found on page 22 of the permit application and is titled “Oneka Parkway Wetland
Impact Exhibit” and details the 13,549 square feet of impact.
Replacement
The proposed alternative will result in 0.31 acres of permanent wetland impact in the form of wetland fill.
The required replacement ratio is reduced from 2.5:1 to 2:1 as the applicant will be required to replace within
the same Major watershed (MS-Metro-#20) and same BSA, which is BSA #7. To meet this requirement, the
applicant is proposing to replace these impacts through the purchase of 0.62 acres of wetland credit from
Bank #1772. Wetland Bank #1772 is located in the same major watershed and BSA. No wetland credits are
available in the same minor watershed as the impacted wetland.
Special Considerations
The applicant has addressed and submitted information on each of the special considerations identified in MN
Rule 8420.0515. These include:
• Endangered and threatened species
• Rare natural communities
• Special fish and wildlife resources
• Archeological, historic, and cultural resources
• Groundwater sensitivity
• Sensitive surface waters
• Education or research use
• Waste disposal sites
• Consistency with other plans
The applicant reviewed and submitted data to determine that the project would have no effect on protected
species or rare natural communities. The applicant contends that they have no knowledge concerning the
remaining special consideration or content that this project will not adversely impact them. No impacts to
special considerations are approved under this Notice of Decision, rather this decision applies only to MN Rule
8420.
BWSR NOD Form – November 12, 2019 3
Based on the application submitted along with supporting materials, the application for sequencing flexibility
and wetland replacement is approved.
1 Findings must consider any TEP recommendations.
Attached Project Documents
☒ Site Location Map ☒ Project Plan(s)/Descriptions/Reports (specify): Oneka Parkway Wetland Impact
Exhibit
Appeals of LGU Decisions
If you wish to appeal this decision, you must provide a written request within 30 calendar days of the date you
received the notice. All appeals must be submitted to the Board of Water and Soil Resources Executive Director
along with a check payable to BWSR for $500 unless the LGU has adopted a local appeal process as identified
below. The check must be sent by mail and the written request to appeal can be submitted by mail or e-mail.
The appeal should include a copy of this notice, name and contact information of appellant(s) and their
representatives (if applicable), a statement clarifying the intent to appeal and supporting information as to why
the decision is in error. Send to:
Appeals & Regulatory Compliance Coordinator
Minnesota Board of Water & Soils Resources
520 Lafayette Road North
St. Paul, MN 55155
travis.germundson@state.mn.us
Does the LGU have a local appeal process applicable to this decision?
☐ Yes1 ☒ No
1If yes, all appeals must first be considered via the local appeals process.
Local Appeals Submittal Requirements (LGU must describe how to appeal, submittal requirements, fees, etc. as applicable)
Notice Distribution (include name)
Required on all notices: ☐ SWCD TEP Member: Jay Riggs, Washington Conservation District, 455 Hayward Avenue North, Oakdale, MN 55128,
jriggs@mnwcd.org ☒ BWSR TEP Member: Ben Meyer, Mn Board of Water and Soil Resources, 520 LaFayette Road N., St. Paul, MN 55155,
ben.meyer@state.mn.us
☒ LGU TEP Member (if different than LGU contact): Rachel Juba, City of Hugo, 14669 Fitzgerald Ave. N., Hugo, MN
55038, rjuba@ci.hugo.mn.us Liz Finnegan, City of Hugo, 6900 137th St. N., Hugo, MN 55038
lfinnegan@ci.hugo.mn.us
☒ DNR Representative: Kelly Pharis, Minnesota Department of Natural Resources, 1200 Warner Rd., St. Paul,
MN 55155, kelly.pharis@state.mn.us Dan Scollan, Minnesota Department of Natural Resources, 1200 Warner
Rd., St. Paul, MN 55155, Daniel.scollan@state.mn.us
☒ Watershed District or Watershed Mgmt. Org.: Patrick Hughes, Rice Creek Watershed District, 4325 Pheasant
Ridge Drive, Suite 611, Blaine, MN 55449-4539, phughes@ricecreek.org
☒ Applicant: Jim Reese and Cari Pratley, 1081 4th St. SW, #124, Forest Lake, MN 55025,
hugomnproperty@gmail.com
☒ Agent/Consultant: None
BWSR NOD Form – November 12, 2019 4
Optional or As Applicable:
☒ Corps of Engineers: Daryl Wierzbinski, United Sates Army Corps of Engineers, Duluth Office, 600 South Lake
Avenue, Suite 211, Duluth, MN 55802, daryl.w.wierzbinski@usace.army.mil ☐ BWSR Wetland Mitigation Coordinator (required for bank plan applications only): ☐ Members of the Public (notice only): ☐ Other:
Signature: Date:
This notice and accompanying application materials may be sent electronically or by mail. The LGU may opt to send a
summary of the application to members of the public upon request per 8420.0255, Subp. 3.
A B TOTAL WETLAND IMPACT = 13,549 SF ONEKA PARKWAY EXTENSION
Memorandum
To: Bryan Bear, City Administrator
From: Rachel Juba, Community Development Director
Date: May 10, 2023, for the City Council Meeting of May 15, 2023
Re: Resolution to Order Repair or Removal of a Hazardous Building at 14197 Forest
Boulevard North
1.BACKGROUND:
On September 21, 2022, there was as structure fire at the property located at 14197 Forest
Boulevard North. The house on the property substantially damaged due to the fire. On
September 23, 2022, a City of Hugo Inspector Hugo Fire Marshal, and State Fire Marshal
inspected the property. In the inspector documented in an inspection and damage report that
there were several areas on the exterior and interior to the house that needed to be repaired
or replaced due to fire damage. These items included, roofing, wall structures, floor systems,
foundation, and mechanical systems. There are several holes in the walls and floors as well as
damage to the support system of the house making it very unstable. At that time the house
was deemed an uninhabitable structure and labeled unfit for living. The house is in a state of
dilapidation and is hazardous to the health and safety of the public. Washington County
Sheriff’s Department has reports of people breaking into the building. The building is difficult
to secure and can easily be accessed by the public which is a safety hazard.
Staff has been in contact with the owners about the hazardous and nuisance state of the
building. This has been documented by several phone calls and letters send to owners and lien
holders. The discussions and letters provided ways to eliminate the potential health and safety
hazards of the building, such as voluntary repair and demolition of the hazardous building, and
required the building to come into compliance. Staff has not been made aware that the owners
have made a decision on how to abate the violations and remove the hazardous building.
Minnesota State Statute provides city’s authority and a process to deal with hazardous
buildings. This process allows the city to order a property owner to repair and remove a
hazardous building. The law requires that the Court to be involved with the process. The City
first needs to identify the building as hazardous and adopt a resolution ordering the hazardous
building to be repaired or removed. The order is then served to the property owners and lien
holders with a specified amount of time to complete the work. If the owner does not do the
work or does not answer the order, the Court can grant the city authority to remove the
hazardous building and charge all the costs against the property as a special assessment on
their property taxes.
J.1
2
2. STAFF RECOMMENDATION:
Identifying the house as hazardous and adopting an order for its repair or removal is the first
step in the process to deal with the hazardous building. Staff recommends the City Council
approve the resolution to order repair or removal of a hazardous building at 14197 Forest
Boulevard North.
Attachments:
1. Resolution and exhibits
RESOLUTION 2023-_____
RESOLUTION APPROVING AN ORDER OF THE CITY OF HUGO REGARDING
HAZARDOUS AND SUBSTANDARD BUILDING LOCATED AT 14197 FOREST
BOULEVARD NORTH, HUGO, MINNESOTA
WHEREAS, the Order is made in connection with the property located at 14197 Forest
Boulevard North, Hugo, Minnesota, and is legally described as:
See Attached Exhibit A
WHEREAS, the property is owned by Edith Woodard and Timothy Lindgren with
lienholders/mortgagees: Cross County Mortgage, LLC.
WHEREAS, the property and building is in a state of dilapidation as it was destroyed by fire on
September 21, 2022; and
WHEREAS, the city sent letters to the owners on March 16, 2023, and April 21, 2023 notifying
the owner of the hazardous and nuisance state of the building per State Building Code, State
Statute, and City Code and provided them with ways to eliminate the potential health and safety
hazards for the building and for it to come into compliance; and
WHEREAS, the city has been in contact with the owners and a decision has not been made on
how to abate the violations; and
WHEREAS, pursuant to Minn. Stat. §§ 463.15 and 463.261, the City Council of the City of
Hugo finds the building located at 14197 Forest Boulevard North to be a hazardous building for
the following reasons:
1. There has been substantial fire damage to roof trusses, ceiling structures, floor joints,
wall structures, attic, stairway, plumbing system, electrical system, HVAC system,
siding and trim.
2. Many roof trusses, ceiling structures, floor joints, wall structures, are broken and/or
burned through leaving the support system very unstable and at risk of collapsing.
3. There are dislocated support posts at the main entrance to the structure that are very
unstable and at risk of collapsing.
4. There are substantial breaks and holes in the roof, walls, and floor, creating a public
safety hazard.
5. There are broken and missing windows and doors leaving entrances for the public,
rodents, birds, and inclement weather.
6. Open electrical circuits and exposed wires throughout the building create fire hazards.
7. The mechanical HVAC systems are inoperable because of fire damage.
8.Washington County Sheriff’s Department has reports of people breaking into the
building. The building is difficult to secure and can easily be accessed by the public
which is a safety hazard.
9. Uninhabitable property – not fit for living.
WHEREAS, the inspections of the property further reveal the following property maintenance
violations per Section 46-3 of Hugo Municipal Code:
1.The structure has decayed to an extent exceeding one half of the original value and is
situated so as to endanger the safety of the public.
2. The condition of the structure liable to cause injury to the person or property of another.
WHEREAS, the conditions listed above are documented in the inspection report, fire report,
letters, and pictures prepared by the City of Hugo, and Hugo Fire Department on September 21,
2022, and September 23, 2022, copies of which are attached to this resolution as Exhibit B.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUGO, MINNESOTA AS FOLLOWS:
1. That pursuant to the foregoing findings and in accordance with Minn. Stat. §§ 463.15 and
463.261, the council orders the record owners of the above hazardous building or their
representatives to make the following corrections on the property at 14197 Forest
Boulevard North:
a.Repair or replacement of all items including, but not limited to, roof trusses,
ceiling structures, floor joints, wall structures, attic, stairway, plumbing system,
electrical system, HVAC system, siding and trim, that has been damaged by the
fire.
b.All burned or damaged building components removed and replaced, all ingress,
egress points and openings secured with doors, windows and wall sections.
c.Structure shall be inspected by a structural engineer and a report on findings shall
be submitted. All repairs detailed in the report shall be completed.
d. All elements of the building shall be repaired or replaced to 2020 Minnesota
Building Codes, City Code, and other applicable codes.
2.That the repairs listed above must all be made within 30 days after the order is served
upon the property owner. The repairs must be completed in compliance with all
applicable codes and regulations, pursuant to proper permits from the city.
3.That if repairs are not made within the time provided in paragraph 2, the building is
ordered to be razed, the foundations filled, and the property left free of debris, in
compliance with all applicable codes and regulations, pursuant to proper permits from the
city. This must be completed within 15 days after the initial time period provided in
paragraph 2 has expired.
4. That a motion for summary enforcement of the order will be made to the District Court of
Washington County in which the hazardous building or property is situated unless
corrective action is taken, or unless an answer is filed within the time specified in Minn.
Stat. § 463.18, which is 20 days.
5.That in accordance with Minn. Stat. § 463.24, the owner or occupant must remove all
personal property and/or fixtures that will reasonably interfere with the work within 20
days of service of this notice. If the property and/or fixtures are not removed and the city
enforces this order, the city may sell personal property, fixtures, and/or salvage materials
at a public auction after three days posted notice.
6.If the city’s order is granted and it must take actions to enforce this order for the
hazardous building to be razed and removed, all enforcement costs will be specially
assessed against the property and collected in accordance with Minn. Stat. §§ 463.22,
463.161, and 463.21.
7. That the city attorney is authorized to serve this order upon the owner of the premises at
14197 Forest Boulevard North and all lien-holders of record pursuant to Minn. Stat. §
463.17.
8. That the city attorney is authorized to proceed with the enforcement of this order as
provided in Minn. Stat. §§ 463.21 et seq. and 463.261.
Passed and adopted by the City Council for the City of Hugo on this 15th day of May, 2023
_____________________________________
Tom Weidt, Mayor
ATTEST
____________________________________
Michele Lindau, City Clerk
Exhibit A
Exhibit B
NFIRS-1 Basic
82106 MN 09 21 2022 Hugo (FD)2022280 0
FDID State Month Day Year Station Number Exposure
Location Type
Census tract:
Street Address
Intersection
In Front Of
Rear Of
Adjacent To
Directions
US National Grid
14197 FOREST BLVD-Boulevard N-North
Number Prefix Street or Highway Street Type Suffix
Hugo MN 55038
Apt./Suite/Room City State Zip Code
Cross Street
Incident Type
111-Building fire
Aid Given Or Received
1 Mutual Aid Received
2 Auto. Aid Received
3 Mutual Aid Given
4 Auto. Aid Given
5 Other Aid Given
None
WHITE BEAR
LAKE (62112),
LINO LAKES
(02116),
CENTENNIAL
(02103),
FOREST LAKE
(82105)
Their FDID Their
State
Their Incident Number
Dates and Times
Alarm 09 21 2022 17:28
Arrival 09 21 2022 17:33
Controlled 09 21 2022 22:00
Last Unit
Cleared
09 21 2022 22:11
Shifts and Alarms
1
Shift or
Platoon
Alarms District
Special Studies
9244 3 - No, COVID
19 was not a
factor
ID#Value
A
B
C
D
E1 E2
E3
Page 1 of 12
Actions Taken
11-Extinguishment by fire service
personnel
Primary Action Taken
Resources
Apparatus or Personnel Module is used.
Apparatus Personnel
Suppression 9 16
EMS 1 1
Other 0 0
Resource counts include aid received
resources.
Estimated Dollar Losses and Values
Losses:Required for all fires if
known. Optional for all
non-fires.
None
Property:$ 200,000.00
Contents:$ 75,000.00
Pre-Incident Values: Optional None
Property:$
Contents:$
Completed Modules
2 - Fire
3 - Structure Fire
4 - Civilian Fire Cas.
5 - Fire Service Cas.
6 - EMS
7 - HazMat
8 - Wildland Fire
9 - Apparatus
10 - Personnel
11 - Arson
Casualties None
Deaths Injuries
Fire
Service
0 0
Civilian 0 0
Detector
Required for Confined Fires
1 - Detector Alerted Occupants
2 - Detector Did Not Alert Them
3 - Unknown
Hazardous Materials Release
1 - Natural Gas
2 - Propane Gas
3 - Gasoline
4 - Kerosene
5 - Diesel Fuel / Fuel Oil
6 - Household Solvents
7 - Motor Oil
8 - Paint
0 - Other
None
Mixed Use Property
Not Mixed
10 - Assembly Use
20 - Education Use
33 - Medical Use
40 - Residential Use
51 - Row Of Stores
53 - Enclosed Mall
58 - Business and
Residential
59 - Office Use
60 - Industrial Use
63 - Military Use
65 - Farm Use
00 - Other Mixed Use
Property Use None
Structures
131 Church, Place of Worship
161 Restaurant or Cafeteria
162 Bar/Tavern or Nightclub
213 Elementary School, Kindegarten
215 High School, Junior High
241 College, Adult Education
311 Nursing Home
331 Hospital
341 Clinic, Clinic-Type Infirmary
342 Doctor/Dentist Office
361 Prison or Jail, Not Juvenile
419 1- or 2-Family Dwelling
429 MultiFamily Dwelling
439 Rooming/Boarding House
449 Commerical Hotel or Motel
459 Residential, Board and Care
464 Dormitory/Barracks
519 Food and Beverage Sales
539 Household Goods, Sales, Repairs
571 Gas or Service Station
579 Motor Vehicle/Boat Sales/Repairs
599 Business Office
615 Electric-Generating Plant
629 Laboratory/Science Laboratory
700 Manufacturing Plant
819 Livestock/Poultry Storage (Barn)
882 Non-Residential Parking Garage
891 Warehouse
Outside
124 Playground or Park
655 Crops or Orchard
669 Forest (Timberland)
807 Outdoor Storage Area
919 Dump or Sanitary Landfill
931 Open Land or Field
936 Vacant Lot
938 Graded/Cared for Plot of Land
946 Lake, River, Stream
951 Railroad Right-of-Way
960 Other Street
961 Highway/Divided Highway
962 Residential Street/Driveway
981 Construction Site
984 Industrial Plant Yard
Property Use:
Description
Look up and enter a Property Use code and
description only if you have NOT checked a
Property Use box.
Owner
Local Option Person/Entity Type Business Name (if applicable)Phone Number
Mr., Ms., Mrs.First Name MI Last Name Suffix
Number Prefix Street or Highway Street Type Suffix
Post Office Box Apt./Suite/Room City
State Zip Code
F G1 G2
H1
H2
H3 I
J
K2
Page 2 of 12
Remarks:
On September 21, 2022 Hugo fire along with auto aid from Forest Lake, White Bear Lake, Centennial and Lino Lakes Fire
Departments were dispatched to a residential structure fire located at 14197 Forest Blvd N. in Hugo, MN 55038. I, Hugo Chief
3 arrived first on scene and found a one story single family home with smoke showing on three sides of the structure with
active fire showing in the basement. During my walk around the house I found fire venting through a small basement window
working its way up the side of the house and extending into the eaves of the roof line.
Hugo Ladder 1 arrived and initiated a transitional attack through the basement windows and to the Charlie side of the home
to extinguish visible fire and cool environment before entering the structure for search and rescue and fire control. The
structure was searched several times to ensure no one was in the home as the homeowner was unable to be located at the
time fire attack was initiated. The home had fallen on disrepair over the years so crews were advised to use an abundance of
caution while working inside the home and once the all clear was given crews were pulled out and the remainder of the
operation was conducted via exterior or roof operations via ladder truck bucket ops.
Once the fire was extinguished an investigation was initiated by Hugo Fire Marshal Gina Duncanson and Fire Fighter Bob
Bieniek. Due to the suspicious nature of this fire during the initial stages of the investigation the Minnesot...
Full primary narrative can be found in NFIRS 1S - Supplemental
Authorization
Officer In Charge ID Signature Position or Rank Assignment Date
E9943 Emans, Colin 09/22/2022
Member Making Report
ID
Signature Position or Rank Assignment Date
L
M
Page 3 of 12
NFIRS-2 Fire
82106 MN 09 21 2022 Hugo (FD)2022280 0
FDID State Month Day Year Station Number Exposure
Property Details
B1 1 Not Residential
Estimated number of residential living units in the building
of origin whether or not all units became involved
B2 1 Buildings Not Involved
Number of buildings involved
B3 None Less than 1 acre
Acres burned (outside fires)
On-Site Materials
Or Products
On-Site Materials
Storage Use
Ignition
D1
71-Substructure area or
space, crawl space
Area of Fire Origin
D2
69-Flame/torch used for
lighting
Heat Source
D3
99-Multiple items first
ignited
Item First Ignited
D4
Type of Material First Ignited
Cause of Ignition
1 - Intentional
2 - Unintentional
3 - Failure of Equipment or Heat
Source
4 - Act of Nature
5 - Cause Under Investigation
U - Cause Undetermined After
Investigation
Factors Contributing to Ignition
00-Factors contributing to ignition, other
Factor Contributing to Ignition
Human Factors Contributing to
Ignition
Check all applicable boxes
None
1 - Asleep
2 - Possibly impaired by alcohol or
drugs
3 - Unattended person
4 - Possibly Mentally Disabled
5 - Physically Disabled
6 - Multiple Persons Involved
7 - Age Was A Factor
Estimated Age of
Person Involved
Male Female
Equipment Involved In Ignition
Equipment Involved
Brand
Model
Serial #
Year
Equipment Power Source
Equipment Power Source
Equipment Portability
1 - Portable
2 - Stationary
Portable equipment normally can be moved by one or two
persons.
Fire Suppression Factors
A
B C
D E1
E2
E3
F1 F2
F3
G
Page 4 of 12
Mobile Property Involved
1 - Not involved in ignition, but burned
2 - Involved in ignition, but did not burn
3 - Involved in ignition and burned
None
Mobile Property Type and Make
Mobile Property Type
Mobile Property Make
Local Use
Pre-Fire Plan Available
Arson Report Attached
Police Report Attached
Coroner Report Attached
Other Reports Attached
Mobile Property Model Year
State License Plate Number VIN
_________________________
_________________________
_________________________
_________________________
_________________________
_________________________
H1 H2
Page 5 of 12
NFIRS-3 Structure Fire
Structure Type
1 - Enclosed Building
2 - Portable/Mobile Structure
3 - Open Structure
4 - Air-Supported Structure
5 - Tent
6 - Open Platform
7 - Underground Structure
8 - Connective Structure
0 - Other
Building Status
1 - Under Construction
2 - In Normal Use
3 - Idle, Not Routinely Used
4 - Under Major Renovation
5 - Vacant and Secured
6 - Vacant and Unsecured
7 - Being Demolished
0 - Other
U - Undetermined
Building Height
1
Number of Stories
At/Above Grade
1
Number of Stories
Below Grade
Main Floor Size
Total Square Feet
OR
41 BY 21
Length (ft) X Width (ft)
Fire Origin
0 Below Grade
Story of Fire Origin
Fire Spread
Confined to Object of Origin
2 - Confined to Room of Origin
3 - Confined to Floor of Origin
4 - Confined to Building of Origin
5 - Beyond Building of Origin
Number of Stories Damaged By Flame
Number of Stories w/Minor Damage (1-24%)
Number of Stories w/Significant Damage (25-49%)
Number of Stories w/Heavy Damage (50-74%)
Number of Stories w/Extreme Damage (75-100%)
*Count the roof as part of the highest story
Type of Material Contributing
Most to Flame Spread
K1
Item Contributing Most
to Flame Spread
K2
Type of Material
Contributing
Most To Flame Spread
Presence of Detectors
N - None Present
1 - Present
U - Undetermined
Detector Type
1 - Smoke
2 - Heat
3 - Combination of Smoke and Heat
4 - Sprinkler, Water Flow Detection
5 - More Than One Type Present
0 - Other
U - Undetermined
Detector Power Supply
1 - Battery Only
2 - Hardwire Only
3 - Plug-In
4 - Hardwire With Battery
5 - Plug-In With Battery
6 - Mechanical
7 - Multiple Detectors
& Power Supplies
0 - Other
U - Undetermined
Detector Operation
1 - Fire Too Small To
Activate
2 - Operated
3 - Failed To Operate
U - Undetermined
Detector Effectiveness
1 - Alerted Occupants, Occupants Responded
2 - Alerted Occupants, Occupants Failed to Respond
3 - There Were No Occupants
4 - Failed to Alert Occupants
U - Undetermined
Detector Failure Reason
1 - Power Failure, Shutoff, or Disconnect
2 - Improper Installation or Placement
3 - Defective
4 - Lack of Maintenance, Dirty
5 - Battery Missing or Disconnected
6 - Battery Discharged or Dead
0 - Other
U - Undetermined
I1 I2 I3 I4
J1
J2
J3 K
L1
L2
L3
L4
L5
L6
Page 6 of 12
Presence of Automatic Extinguishing
System
N - None Present
1 - Present
2 - Partial System Present
U - Undetermined
Type of Automatic Extinguishing
System
1 - Wet-Pipe Sprinkler
2 - Dry-Pipe Sprinkler
3 - Other Sprinkler System
4 - Dry Chemical System
5 - Foam System
6 - Halogen-Type System
7 - Carbon Dioxide System
0 - Other
U - Undetermined
Required if fire was within designed range
of AES
Operation of Automatic
Extinguishing System
1 - Operated/Effective
2 - Operated/Not Effective
3 - Fire Too Small To Activate
4 - Failed To Operate
0 - Other
U - Undetermined
Required if fire was within
designed range
Number of Sprinkler
Heads Operating
Required if system operated
Reason for Automatic Extinguishing
System Failure
1 - System Shut Off
2 - Not Enough Agent Discharged
3 - Agent Discharged But Did Not Reach Fire
4 - Wrong Type of System
5 - Fire Not In Area Protected
6 - System Components Damaged
7 - Lack of Maintenance
8 - Manual Intervention
0 - Other
U - Undetermined
Required if system failed or not effective
M1
M2
M3
M4
M5
Page 7 of 12
NFIRS-9 Apparatus or Resources
82106 MN 09 21 2022 Hugo (FD)2022280 0
FDID State Month Day Year Station Number Exposure
B
Apparatus/Resource Dates/Times Sent
Number
of People Apparatus Use Actions Taken
ID:HUB2
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 3 Suppression
EMS
Other
ID:HUCH1
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:46
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
ID:HUCH3
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
ID:HUCT1
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:46
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
ID:HUE1
Type:11-Engine
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
ID:HUL1
Type:12-Truck or aerial
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:46
Clear:09/21/2022 22:11
Sent 4 Suppression
EMS
Other
ID:HUR1
Type:91-Mobile command post
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:47
Clear:09/21/2022 22:11
Sent 2 Suppression
EMS
Other
ID:HUT1
Type:14-Tanker & pumper combination
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:29
Clear:09/21/2022 22:11
Sent 2 Suppression
EMS
Other
ID:HUU1
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:47
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
ID:Station
Type:00-Station/Resource
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
A
Page 8 of 12
NFIRS-10 Personnel
82106 MN 09 21 2022 Hugo (FD)2022280 0
FDID State Month Day Year Station Number Exposure
B
Apparatus/Resource Dates/Times Sent
Number
of People Apparatus Use Actions Taken
ID:HUB2
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 3 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
K6373 Kriegshauser, Kevin
L9530 LeGros, Trevor
R6073 Roettger, Jimmy
ID:HUCH1
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:46
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
C6669 Compton, Jr., James
ID:HUCH3
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
E9943 Emans, Colin
ID:HUCT1
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:46
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
H7908 Hoernemann, Ross
ID:HUE1
Type:11-Engine
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
B5400 Bieniek, Robert
ID:HUL1
Type:12-Truck or aerial
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:46
Clear:09/21/2022 22:11
Sent 4 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
A
Page 10 of 12
G4191 Gregoire, Rick
K3475 Koll, Mark
N1932 Nadeau, Ryan
O6172 Olson, Timothy
ID:HUR1
Type:91-Mobile command post
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:47
Clear:09/21/2022 22:11
Sent 2 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
A2038 Albertson, Darek
J0528 Jorgenson, Jacob
ID:HUT1
Type:14-Tanker & pumper combination
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:29
Clear:09/21/2022 22:11
Sent 2 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
A7025 Albertson, Stephen
M1768 Millard, Douglas
ID:HUU1
Type:92-Chief officer car
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 18:47
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
D8193 Duncanson, Gina
ID:Station
Type:00-Station/Resource
Dispatch:09/21/2022 17:28
Arrival:09/21/2022 17:33
Clear:09/21/2022 22:11
Sent 1 Suppression
EMS
Other
Personnel ID Name Rank Role Attend Actions Taken
T7207 Kaspszak, Thomas
Page 11 of 12
NFIRS-1S Supplemental
82106 MN 09 21 2022 Hugo (FD)2022280 0
FDID State Month Day Year Station Number Exposure
Primary Narrative:
On September 21, 2022 Hugo fire along with auto aid from Forest Lake, White Bear Lake, Centennial and Lino Lakes Fire
Departments were dispatched to a residential structure fire located at 14197 Forest Blvd N. in Hugo, MN 55038. I, Hugo Chief
3 arrived first on scene and found a one story single family home with smoke showing on three sides of the structure with
active fire showing in the basement. During my walk around the house I found fire venting through a small basement window
working its way up the side of the house and extending into the eaves of the roof line.
Hugo Ladder 1 arrived and initiated a transitional attack through the basement windows and to the Charlie side of the home
to extinguish visible fire and cool environment before entering the structure for search and rescue and fire control. The
structure was searched several times to ensure no one was in the home as the homeowner was unable to be located at the
time fire attack was initiated. The home had fallen on disrepair over the years so crews were advised to use an abundance of
caution while working inside the home and once the all clear was given crews were pulled out and the remainder of the
operation was conducted via exterior or roof operations via ladder truck bucket ops.
Once the fire was extinguished an investigation was initiated by Hugo Fire Marshal Gina Duncanson and Fire Fighter Bob
Bieniek. Due to the suspicious nature of this fire during the initial stages of the investigation the Minnesota Duty officer was
contacted and an investigator was requested. Deputy State Fire Marshal John Ray was assigned to this fire and made
arrangements to conduct a site inspection on Friday September 23, 2022. The home was boarded up via, locked and fire taped
to secure the scene until we could secure a search warrant to return to the scene and conduct an investigation.
Deputy State Fire Marshal John Ray with continue his investigation and with author a report after he finishes his investigation.
All units were able to clear the scene and return to quarters without incident. No fire fighter or civilian injuries were noted
and this fire remains under investigation.
Respectfully;
Colin Emans
Assistant Chief
Hugo Fire Department
A
Page 12 of 12
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: Authorize Use of ARPA Funds to Fund Road Maintenance Projects
DATE: For the City Council Meeting of May 15, 2023
DESIRED COUNCIL ACTION
Authorize the use of American Rescue Plan Act (ARPA) Funds to fund road maintenance projects, specifically
expenditures related to the Birch Tree Ponds Area Street Improvement Project and additional unexpected road
maintenance projects that need to be completed due to the unprecedented freeze‐thaw cycle that took place Spring of
2023 that wreaked havoc on City roads.
BACKGROUND
At their June 21, 2021, City Council Meeting, Council approved a resolution authorizing acceptance of Coronavirus Fiscal
Recovery Funds that the City of Hugo was eligible to receive under the American Rescue Plan Act (ARPA). On January 6,
2022, the Department of Treasury released the Final Rule, which provided governments broader flexibility and
simplicity to maximize the impacts of their Recovery Funds. The final rule offered a standard allowance option for cities
to use when calculating revenue loss due to the pandemic. Recipients that selected the standard allowance would be
allowed to use ARPA Funds to fund general government services. General government services included any service
traditionally provided by a government including: road building, road maintenance, other infrastructure, general
government administration, staff and administrative facilities, and provision of police, fire and other public safety
services. On April 4, 2022, Council approved a resolution electing the standard allowance available under the revenue
loss provision of the Coronavirus Fiscal Recovery Fund established under the American Rescue Plan Act, allowing the
City of Hugo to use the full amount of Recovery Funds received for the general provision of government services and
also allowed for streamlined reporting requirements. The City has since received the full allocation of $1,668,411.91 of
ARPA Funds.
ARPA FUNDS SPENDING ELECTION
During the Goal Setting Workshop on January 23, 2023, Council had discussed and recommend using ARPA Funds to
fund the creation of the North Star Wetland Bank. This project is still in the early planning phases and will not see
construction started until 2024. Public Works Staff has recently completed a comprehensive review of the roads in the
City and has found that the unprecedented freeze‐thaw cycle that took place Spring of 2023 has wreaked havoc on City
streets. Many roads that were in acceptable condition prior to the harsh winter are now in need of repair, and because
of these findings staff is asking Council to reconsider using the ARPA Funds to fund infrastructure improvements
expenditures instead of the North Star Wetland Bank.
By Council electing the standard allowance option available under the revenue loss provision of the Coronavirus Fiscal
Recovery Fund established under the American Rescue Plan Act, the City is allowed to use ARPA Funds to cover
expenditures related to general government services. The Treasury expressly recognized road building and road
maintenance as a government service.
Page 2
The current Street CIP Fund is basically set up to fund one street reconstruction project each year. However with the
continuous freeze‐thaw cycle that happened under the roadways in the City, many roads are in worse condition than
staff would typically expect to see. Staff worked together to re‐evaluate the Street CIP and found that there are many
roads that are not on the upcoming CIP in worse condition than some roads currently on the CIP and found a need to
reorganize the order of the upcoming projects. Staff feels that there are four improvement projects that are all rated
about the same and should be completed over the next two years. Staff is currently working on getting dollar amounts
assigned to these projects. The added expenses related to the onslaught of unexpected streets that need improvement
means that there are more improvement projects than there are funds to cover in the Street CIP Fund.
Using ARPA Funds to fund the Birch Tree Ponds Area Street Improvement Project would allow remaining Street CIP
Funds to be freed up to be used for the additional unexpected road maintenance projects that need to be completed.
Adding this additional revenue would help the City to stay on top of infrastructure needs and not fall so far behind. If
expenses related to the Birch Tree Ponds Project do not use the full allocation of ARPA Funds, staff recommends that
the remaining ARPA Funds be used to partially fund the next street improvement project undertaken by the City.
RECOMMENDATION
Staff recommends that the City Council approve the resolution authorizing road maintenance expenditures from the
American Rescue Plan Act Funds.
ATTACHMENTS
Resolution Authorizing Road Maintenance Expenditures from the American Rescue Plan Act Funds.
CITY OF HUGO
RESOLUTION 2023-
RESOLUTION AUTHORIZING ROAD MAINTENANCE EXPENDITURES FROM
THE AMERICAN RESCUE PLAN ACT FUNDS UNDER THE STANDARD
ALLOWANCE ELECTED UNDER THE REVENUE LOSS PROVISION OF THE
CORONAVIRUS LOCAL FISCAL RECOVERY FUND
WHEREAS, Congress adopted the American Rescue Plan Act (ARPA) in March 2021, which
included $65 billion in recovery funds for cities across the country.
WHEREAS, In May 2021, the US Department of Treasury (Treasury) published the Interim
Final Rule describing eligible and ineligible uses of funds, as well as other program provisions,
sought feedback from the public on these program rules, and began to distribute funds.
WHEREAS, $1,668,411.91 was received by the City of Hugo (City) pursuant to the ARPA.
WHEREAS, on January 6, 2022, Treasury issued the Final Rule. The Final Rule delivered
broader flexibility and greater simplicity in the program, reflective of feedback in the comment
process.
WHEREAS, the Final Rule offered a standard allowance for revenue loss of up to $10 million,
allowing recipients to select between a standard amount of revenue loss or complete a full
revenue loss calculation.
WHEREAS, recipients that selected the standard allowance could use that amount, in many
cases their full award, for general government services, with streamlined reporting requirements.
WHEREAS, general government services generally include any service traditionally provided
by a government, unless the Treasury has stated otherwise. The Final Rule provided that
government services expressly recognized by the Treasury included, but were not limited to, (a)
road building, road maintenance and other infrastructure; (b) general government administration,
staff and administrative facilities; and (c) provision of police, fire and other public safety
services.
WHEREAS, the City, by virtue of Resolution 2022-18, elected to take the standard allowance
available under the revenue loss provision of the American Rescue Plan Act in the amount of
$1,668,411.91 to be used for the general provision of government services.
WHEREAS, the City Council, has identified road maintenance projects, which in the judgement
of the Council, qualifies as a permitted use of the ARPA Funds, in the direct support of the
provision of governmental services, which consists of the Birch Tree Ponds Area Street
Improvement Project and additional unexpected road maintenance projects that need to be
completed due to the unprecedented freeze-thaw cycle that took place Spring of 2023 that
wreaked havoc on City roads.
Resolution 2023-
Page 2
WHEREAS, the City seeks to use ARPA Funds to pay for expenditures resulting from said road
maintenance projects.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUGO, MINNESOTA, THE CITY AUTHORIZES THAT THE EXPENDITURES
RESULTING FROM THE BIRCH TREE PONDS AREA STREET IMPROVEMENT
PROJECT AND ADDITIONAL NECESSARY ROAD MAINTENANCE PROJECTS,
ARE A PERMISSIBLE EXPENDITURE OF ARPA FUNDS FOR THE PROVISION OF
GOVERNMENT SERVICES.
BE IT FURTHER RESOLVED, THE EXPENDITURES RESULTING FROM SAID
ROAD MAINTENANCE PROJECTS AND COUNCIL APPROVED ROAD
MAINTENANCE PROJECTS ARE HEREBY AUTHORIZED AND SHALL BE PAID
FOR FROM THE ARPA FUNDS IN AN AMOUNT NOT TO EXCEED $1,668,411.91.
Adopted by the City Council of the City of Hugo, Minnesota this 15th day of May, 2023.
_______________________
Tom Weidt, Mayor
Attested:
_______________________
Michele Lindau, City Clerk
Equitable Transportation Senior and Disability transportation in Hugo
About Me!I am high functioning Autistic. I very involved in Special Olympics, and I am also a Disability Advisor- I help companies, and organizations learn how to better include people with disabilities in all aspects of the community.New Hugo Resident- moved to Hugo 12/21 from Woodbury. Helped to Woodbury create a disability friendly city. Willing to do the same for Hugo!I want to be apart of a Special Olympics team, but I can’t do this because I don’t have transportation.I also can’t attend Church because I can’t get there!
Why is transportation important for People with disabilities and seniors?•Transportation is an essential service to keep us independent and connected to the community•Transportation is important to the city as well! Metro Mobility will help to bring in people from surrounding areas•As Hugo grows, the need for accessible transportation is needed •The revenue from the people who come into Hugo with accessible transit to spend money will help with the city budget•It’s an important infrastructure for our city, just like housing, retail, and manufacturing •Transportation also helps to keep people with disabilites who cannot drive able to keep a job. With out having accessible transportation its hard to our jobs!•My parents who are in the mid 70s, when they are no longer able to drive, we will have to move again if there isn’t transportation!
Defining Disability: what are disabilities?In the twin cities region, people with disabilities have employment, economic, well being, transportation and housing outcomes that compare unfavorably to those without disabilities The Prevalence of people with disabilities will riseUnless disparities that we face aren’t addressed, it will most likely harm us and the community.
How prevalent are disabilities in the Twin Cities?•One of every 11 residents report one disability most commonly ambulatory and cognitive disability. Older residents are more likely to also live with disabilities, which impacts the aging region.•13% of Hugo’s population has some sort of disability, this number includes seniors
Disability and senior population of HugoSeniors ages 65+Disability ages 18-64
Transportation Options CurrentlyThe current transportation options for Hugo are:•Transit Link- which is a dial a ride service if they don’t have transportation times that you need, you cant go, or get to work!•Lyft- very expensive, and hard to get in Hugo! I have some examples of what rides cost. This is from my House to the Movie theater in white Bear and back
What’s needed?•Metro Mobility-a transit tax•This transit tax will also allow a city bus route to enter the city as well, a city bus route is what is needed to also allow Metro Mobility in•City can control hours Metro Mobility comes into the city•Some cities do 8-6 M-F 8-4 on the weekends.
Other options!•NewTrax: NewTrax is a disability ride provider located in White Bear Lake. They run a community circulator in various communities•Forest Lake•Vandasis heights •They want to expand to Hugo! •They pick me up on Wednesdays•This would be a beneficial service to the Senior complexes as well, as many of the residents can get out more, and can get to Forest lake•Scott Olson is the person who is in charge of setting up all routes.•scotto@newtrax.org•Service is free to riders, they run off a grant from the state.
Come support Special Olympics Minnesota and Law Enforcement! This event is put on by the Law Enforcement Torch Run, a grassroots movement to help raise awareness and money to help Special Olympics athletes like myself achieve goals, compete and be included in the community!Lino Lakes Dunkin on Main Street6-11amLaw enforcement agencies from: Lino Lakes, Forest Lake, Wyoming Lino Lakes Correctional Facility
I hope I showed you reasons why that Hugo should provide transportation to people with disabilities and seniors! I will work with you to develop what is needed, and help lay out a community survey! I love working to help making cities more welcoming and inclusive of all people!
Our
findings
One in every 11 residents re-
ports at least one disability, most
commonly an ambulatory or
cognitive disability. People with
disabilities live across the region,
with some clustering in the core
where public transportation and
services may be more accessible.
Older residents are more likely to
live with disabilities, which has
implications for our aging region.
People with disabilities are
• less likely to be in the labor
force or employed full-time;
• more likely to report lower
earnings; and
• more likely to live below or
near measures of poverty
compared with persons without
disabilities. These disparities
undermine their overall economic
well-being.
People with disabilities can be at
a disadvantage in housing mar-
kets, given their economic profile.
Compared with households where
no occupant reports a disability,
households with disabilities are
less likely to live in an owner-oc-
cupied home and more likely to
experience housing cost burden
(that is, spending more than a
third of one's income on housing).
METROSTATS Metropolitan Council | metrocouncil.org/metrostats | 1
In the Twin Cities region, one in every 11 residents reports at least one disability
In 2011-2015 about 276,000 people with disabilities lived in the Twin Cities region, around 9% of the region’s total
population. The U.S. Census Bureau collects information on six types of difficulties: hearing, vision, cognitive,
ambulatory, self-care, and independent living. It categorizes people who report any one of the six difficulty types
as a person with disability. Ambulatory and cognitive disabilities are the two most common forms of disabilities,
followed by independent living difficulties. Difficulty with hearing, self-care, and vision are relatively less common
types of disabilities.1
October 2017
METROSTATS
Exploring regional issues that matter
Our
focus
How prevalent are disabilities in
the Twin Cities region?
Are people with disabilities able
to access economic opportunity?
How does ability status affect
housing?
Key findings
In the Twin Cities region, people with disabilities have employment, economic well-being, and housing outcomes
that compare unfavorably to those of people without disabilities. The changing demographics of the Twin Cities re-
gion is likely to increase the prevalence of people with disabilities. Unless disparities that undermine the well-being
of the region’s residents with disabilities are addressed, these disparities are likely to harm our region even more in
the future.
Understanding Disparities by Ability Status in the Twin Cities Region
FIGURE 1. DISABILITY TYPES AMONG RESIDENTS LIVING IN THE TWIN CITIES REGION
One or more disabilities
Ambulatory
Cognitive
Hearing
Independent living
Self care
Vision
276,000
123,000
113,000
96,000
81,000
55,000
41,000
Source: U.S. Census Bureau, American Community Survey five-year estimates, 2011-2015.
METROSTATS Metropolitan Council | metrocouncil.org/metrostats | 2
The share of people with disabilities in the region’s communities ranges from 21% in Oak Park Heights and Lily-
dale to 2% in Elko New Market (Figure 2). Many communities with higher concentrations of people with disabilities
are in the core of the region where public transportation and services may be more accessible. These communi-
ties include Saint Paul (12%), Minneapolis (11%), and several first-ring suburbs. Not surprisingly, communities with
higher shares of residents who are 65 or older also have high shares of people with disabilities. Oak Park Heights
(21%), Lilydale (21%), Anoka (17%), Osseo (16%), and Little Canada (15%) are among these communities.
FIGURE 2. SHARE OF PEOPLE WITH DISABILITIES BY CITY/TOWNSHIP
*Of cities and townships
with at least 500 residents.
Source: U.S. Census Bureau, American Community Survey five-year estimates, 2011-2015.
Under 6.9%
7.0% to 8.9%
9.0% to 10.9%
11.0% to 12.9%
13.0% or higher
Share of people with disabilities
Top 10 (see table)
Region's Top 10*
Highest share of people with disabilities
Oak Park Heights 21%
Lilydale 21%
Spring Park 18%
Hilltop 18%
Anoka 17%
Willernie 17%
Osseo 16%
Spring Lake Park 16%
Lexington 15%
Little Canada 15%
METROSTATS Metropolitan Council | metrocouncil.org/metrostats | 3
The prevalence of disabilities increases as people age (Figure 3). The overall prevalence of people with disabilities in the
region is likely to increase as the region’s demographic profile changes: According to the most recent regional
forecast, the number of residents who are 65 or older will double between 2010 and 2030, and the share of resi-
dents who are 65 or older will go from 13% in 2015 to 22% in 2040.2 If the likelihood of disability by age does not
change, the region will have around 465,000 adults with disabilities in 2040—around 60% more than today.
FIGURE 3. DISABILITIES AMONG AGE GROUPS IN THE TWIN CITIES REGION
Source: U.S. Census Bureau, American Community Survey five-year estimates, 2011-2015.
5.0%
Age 17 or
younger
18 to 34 35 to 64 65 to 74 Age 75 or older
44.9%
20.5%
9.4%
3.6%
The prevalence of disabilities differs by race and ethnicity (Figure 4). About one in every six American Indian resi-
dents have a disability, the highest share among racial and ethnic groups (for context, American Indian residents
account for .5% of the region's total population). Disability among Black residents is the second-highest in the
region (about one in every eight Black residents), followed by other residents of color (10.4%) and White residents
(10%).
FIGURE 4. DISABILITIES AMONG RACIAL/ETHNIC GROUPS IN THE TWIN CITIES REGION
Source: U.S. Census Bureau, American Community Survey five-year estimates, 2011-2015.
American
Indian
17.2%
13.3%10.4%10.0%
Black Race not listed
or multiracial
White Latinx Asian
7.1%6.9%
People with disabilities experience economic disparities, reflected in work status and earnings
People with disabilities can face difficulties that undermine employment opportunities. In some cases, the nature
of their disability prevents them from working, thus removing them from the labor force altogether. In other situa-
tions, reluctance of employers to hire people with disabilities can make it challenging to get jobs. The persistent
barriers to employment may discourage people with disabilities from seeking employment.
These difficulties create stark disparities in the work status between people with and without disabilities (Figure 5).
Consider that
• Two in every five residents with disabilities are not in the labor force, compared with one in every 15 people
without disabilities.
• One in every four people with disabilities are employed full-time, compared with three in every five people with-
out disabilities.
• One in every 14 people with disabilities are actively seeking work, nearly double the share of people without
disabilities. (While this group represents the unemployed, this is not the unemployment rate as is typically
understood. To get the unemployment rate, we must limit our scope to include only those in the labor force.
When we do that, we see that the unemployment rate of people with disabilities was 15% in 2011-2015, three
times higher than that of people without disabilities at 5%.)
METROSTATS Metropolitan Council | metrocouncil.org/metrostats | 4
FIGURE 5. WORK STATUS BY ABILITY STATUS IN THE TWIN CITIES REGION
Source: U.S. Census Bureau, American Community Survey five-year estimates, 2011-2015.
People with disabilities
30.2%
58.5%
39.9%
28.3%
4.5%
Employed full-time
Employed part-time
Seeking work
Not in the labor force
People without disabilities
24.2%
7.5%
6.8%
In combination, the disparities in work status and employment rates erode the earning potential of people with disabilities.
Two out of every three people with disabilities have no earnings, compared with one in every five people without
a disability (Figure 6). Put differently, a person with a disability is over three times more likely to have no earnings
than one without a disability. Conversely, a person without a disability is four times more likely than a person with-
out a disability to make over $45,000 a year.
FIGURE 6. ANNUAL EARNINGS BY ABILITY STATUS IN THE TWIN CITIES REGION
Source: U.S. Census Bureau, American Community Survey five-year estimate Public Use Microdata, 2011-2015.
65.5%People with disabilities
People without disabilities
14.7%11.3%8.5%
19.8%17.9%27.7%34.5%
Less than $15,000No earnings $15,000 to $44,999 $45,000 and above
People with disabilities are more likely to live in poverty
Like work status, earnings only tell part of the story. People without earnings—that is, income from paid employ-
ment—may have other sources of income. In some cases, people who have no earnings, including people with
disabilities, qualify for government programs that provide alternative sources of income. Poverty rates, calculated
by using an individual's total income, can provide a more holistic picture of economic well-being.
Unsurprisingly, disparities based on ability status extend to poverty rates as well: one in every five people with disabilities in
the region had incomes below the federal poverty level in 2011-2015. In contrast, only one in every 10 people without dis-
abilities live in poverty. In other words, people with disabilities are more than twice as likely to live in poverty than
residents without disabilities (Figure 7, next page).
The federal poverty level is a conservative measure of actual poverty, however. The federal poverty level for a
family of four in 2016 was $24,563. In a region like ours, where the Area Median Income (AMI) is relatively high
($85,800 in 2016), defining poverty as 185% of the federal poverty level better aligns this measure with 50% of
AMI, often used as the income eligibility threshold for federal and state assistance programs, like Housing Choice
Vouchers. Even with this broader definition, the poverty disparity remains: people with disabilities are nearly twice
as likely to live in poverty than people without disabilities.
METROSTATS Metropolitan Council | metrocouncil.org/metrostats | 5
People with disabilities are more likely to experience housing cost burden
Housing is one of the most essential pieces of a person’s well-being. Without affordable housing, people—espe-
cially low-income people—struggle to make ends meet. Not surprisingly, the disparities summarized above put
people with disabilities at a disadvantage in housing markets. For instance, housing tenure figures reveal dispari-
ties between residents with and without disabilities (Figure 8). About 60% of households with a resident who has a
disability are owner-occupied homes, compared with 70.5% of households where no one reports a disability.
FIGURE 8. HOUSEHOLD TENURE BY RESIDENTS' ABILITY STATUS IN THE TWIN CITIES REGION
70.5%
Homeowners
59.6%
Renters
40.5%
29.5%
Households with at least one resident with a disability
Households with residents without a disability
Source: U.S. Census Bureau, American Community Survey five-year estimate Public Use Microdata, 2011-2015.
Further, people with disabilities are more likely to experience housing cost burden—that is, paying a third or more of their in-
come on housing—compared with people without disabilities. While 42.7% of the Twin Cities households where at least
one person reports a disability experience housing cost burden (moderate and severe combined), only 26.3% of
the households where no one reports a disability are cost burdened (Figure 9). Similarly, one in five households
where at least one person reports a disability faces severe housing cost burden, while only one in 10 households
where no one reports a disability faces severe housing cost burden.
FIGURE 7. POVERTY RATES BY ABILITY STATUS IN THE TWIN CITIES REGION
Source: U.S. Census Bureau, American Community Survey five-year estimate Public Use Microdata, 2011-2015.
20.7%11.0%
9.6%
61.6%
17.7%
79.4%
Income below federal poverty threshold
Incomes between 100% and 185% of
the federal poverty threshold
Incomes above 185% of the
federal poverty threshold
People with disabilities People without disabilities
21.1%16.3%
10.0%
57.3%
21.6%
73.7%
Moderate housing cost-burden (30-49%
of income spent on housing costs monthly)
Not cost-burdened
FIGURE 9. HOUSEHOLD COST BURDEN BY RESIDENTS' ABILITY STATUS IN THE TWIN CITIES REGION
Source: U.S. Census Bureau, American Community Survey five-year estimate Public Use Microdata, 2011-2015.
Severe housing cost-burden (50%+ of
income spent on housing costs monthly)
Households with at least one resident with a disability Households with residents without a disability
METROSTATS
Metropolitan Council | Regional Policy and Research
390 Robert Street North
Saint Paul, MN 55101-1805
metrocouncil.org/metrostats contact us: research@metc.state.mn.us 6
Endnotes
1 The U.S. Census Bureau reports disability prevalence for the civilian, non-institutionalized section of the population, thereby excluding persons living in group
homes or institutions such as nursing homes, treatment centers, and correctional facilities. As a result, the actual number of people with disabilities in the
Twin Cities region is likely to exceed the Bureau’s estimates used in this report. For a detailed description of disability types listed in Figure 1, visit the Census
Bureau's documentation website [LINK].
2 For more information on the regional forecast, see our MetroStats report, "The Twin Cities Regional Forecast to 2040: Steady Growth and Big Changes
Ahead" [PDF].
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