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2023.07.24 Packet
A.CALL TO ORDER B.ROLL CALL C.PLEDGE OF ALLEGIANCE D.APPROVAL OF MINUTES 1.July 10, 2023, City Council Meeting E.APPROVAL OF AGENDA F.APPOINTMENTS/PRESENTATIONS 1.Presentation of 2022 Audit Report – Jill Schultz, Smith Schafer & Associates G.CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1.Approve Claims Roster 2.Approve Annual Performance Review for Associate Planner Max Gort 3. Approve Summary Ordinance on Interim Cannabis. 4.Approve Lawful Gambling Excluded Bingo Permit for the Northern Lights Car Show on September 17, 2023 at the Blacksmith 5.Approve Special Event Permit for Wenzel-Markfort Family Reunion on August 12, 2023 6.Approve Special Event Permit for Wilson Tool Company Picnic on August 13, 2022 7.Approve Special Event Permit for Kourageous Karter Race on September 16, 2023 8.Approve Encroachment Agreement for 13367 Fondant Trail North 9.Approve Encroachment Agreement for 6143 Goodview Trail Court North 10.Approve Shores of Oneka Lake, Outlot B Wetland Replacement Plan Mayor: Tom Weidt Councilmembers: Becky Petryk, Ward 1 Phil Klein, Ward 2 Dave Strub, Ward 3 Mike Miron, Council at Large City Council Agenda Monday, July 24, 2023 Address: 14669 Fitzgerald Ave. N. Hugo, MN 55038 Phone: 651-762-6300 Website: www.ci.hugo.mn.us H.PUBLIC HEARING 1.Nothing Scheduled I.UNFINISHED BUSINESS 1.Discussion and Approval of Solar Ordinance and Summary Ordinance 2.Receive Bids and Award Contract for Lift Station No.12 3.Receive Bids and Award Contract for TH61 and 159th Street Improvements J.NEW BUSINESS 1.Nothing Scheduled K.VISITOR PRESENTATIONS 1.Nothing Scheduled L.COUNCIL PRESENTATIONS 1.Nothing Scheduled M.ADMINISTRATIVE PRESENTATIONS 1.Schedule National Night Out on Tuesday, August 1, 2023 2.Vacancy on the Browns Creek Watershed District 3.Expansion of Xfinity High Speed Internet to the Northeastern Hugo N.ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 24, 2023 D.1 Approve of Minutes for the July 10, 2023, City Council Meeting Staff recommends Council approve the minutes for the City Council meeting on July 10, 2023, as presented. F.1 Presentation of 2022 Audit Report – Jill Schultz, Smith Schafer & Associates Jill Schultz from the independent accounting firm of Smith Schafer & Associates will present a recap of the audit of City finances for the 2022 fiscal year. The Council will listen to the presentation from Jill Schultz after which questions will be taken. The audit report can be found on the City’s website. City staff recommends Council formally accept the 2022 City Audit as recommended by Finance Director Anna Wobse G. 1 Approve of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Associate Planner Max Gort Max Gort was hired as the new Associate Planner with the start date of August 8, 2022. Community Development Director Rachel Juba recommends Council approve the Annual Performance Review for Associate Planner Max Gort. G. 3 Approve Summary Ordinance on Interim Cannabis At its July 10, 2023, meeting, Council approved an interim ordinance on cannabis. Staff has prepared a summary of that ordinance for publication. Staff recommends Council approve the summary of Ordinance 2023-527 for publication. G.4 Approve Lawful Gambling Excluded Bingo Permit for the Northern Lights Car Show on September 17, 2023 at the Blacksmith The Northern Lights Car Club is holding a car show at the Blacksmith Lounge on September 17, 2023 and has applied for a Lawful Gambling Excluded Bingo Permit to hold bingo during the event. Licenses are issued by the Minnesota Gambling Control Board after the application has been approved by the City. Staff recommends Council approve the application for a Lawful Gambling Excluded Bingo Permit for the Northern Lights Car Club. G.5 Approve Special Event Permit for Wenzel-Markfort Family Reunion on August 12, 2023 Kathy Wenzel-Markfort has applied for a Special Event Permit to hold a family reunion on her property at 5623 142nd Street on Saturday, August 12, 2023. A band will play from 5 p.m. to 7 p.m. at this event. An event that includes live music requires a Special Event Permit approved by Council. Staff recommends Council approve the Special Event Permit for the family reunion on August 12, 2023. G.6 Approve Special Event Permit for Wilson Tool Company Picnic on August 12, 2023 Wilson Tool has applied for a Special Event Permit to hold their annual company picnic on Saturday, August 12, 2023, at the Hanifl Shelter and Fields. This event requires a Special Event Permit approved by Council because there will be amplified sound, alcohol served, temporary structures (tents), and approximately 500-1,000 people are expected to attend. This is a private event and free of charge to Wilson Tool employees and their families. There will be food, beer garden, and activities for the families. Staff recommends Council approve the Special Event Permit for the Wilson Tool Picnic on Saturday, August 12, 2023 G.7 Approve Special Event Permit for Kourageous Karter Race on September 16, 2023 Jennifer Williams, representing the Kourageous Karter Foundation, has applied for a Special Event permit to hold the Kourageous Karter Race on Saturday, September 16, 2023. This is a fun run/walk to raise awareness and funds to help support the needs of medically complex kids. The run/walk will begin at the Pede Pedersen Pavilion and continue onto the Hardwood Creek Trail. This event requires a Special Event Permit approved by Council because there is expected to be over 200 people in attendance. Staff recommends Council approve the Special Event Permit for the Kourageous Karter Race on Saturday, September 16. G.8 Approve Encroachment Agreement for 13367 Fondant Trail North Sara Thorstenson and Brandon Porten have requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 13367 Fondant Trail North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. Staff recommends Council approve the resolution approving the encroachment agreement for 13367 Fondant Trail North. G.9 Approve Encroachment Agreement for 6143 Goodview Trail Court North Scott Schesel has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 6143 Goodview Trail Court North. The applicant has proposed a 5-foot setback from the south property line to leave adequate clearance from the stormwater main located under the property line. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. Staff recommends Council approve the resolution approving the encroachment agreement for 6143 Goodview Trail Court North. G.10 Approve Shores of Oneka Lake, Outlot B Wetland Replacement Plan Fenway Land Company is proposing to impact a .5-acre wetland for future development of Outlot B, The Shores of Oneka Lake. The City has not approved any development application or development of the property with the wetland replacement plan. Any development of the site will require approval from the City. The applicant is proposing to replace the impacts to the wetland basin though the purchase of wetland credits from an approved wetland bank. Staff recommends approval of the wetland replacement plan, subject to final Technical Evaluation Panel issuance of the Notice of Decision for the wetland replacement application. I.1 Discussion and Approval of Solar Ordinance and Summary Ordinance The City Council and Planning Commission held a joint workshop on March 23, 2023 to discuss how to best address community concerns relating to solar farms. The consensus was to convene the Ordinance Review Committee (ORC) to determine potential revisions to the ordinance regulating solar energy systems. The ORC proposed several revisions to the performance standards and conditions of approval. The Planning Commission held a Public Hearing at its July 13, 2023, meeting and took public comments. City Staff and the Planning Commission are of the opinion that the proposed revisions meet the goals outlined in the workshop and ORC meetings and are recommending approval of the proposed revisions. Staff recommends Council approve the Solar Energy Systems Ordinance and the summary of the ordinance for publication. I.2 Receive Bids and Award Contract for Lift Station No. 12 Council had previously Approved the Plans and specifications and authorized the advertisement for bids. On July 20, 2023, bids were received for the List Station No. 12 Improvements. Six bids were received with the low bidder being CW Houle, Inc. Bids ranged from $614,930.00 to $2,896,968.69. Staff recommends approval of the resolution receiving bids and awarding a contract to CW Houle, Inc. in the amount of $614,930.00. I.3 Receive Bids and Award Contract for TH61 and 159th Street Improvements The bids for the TH 61 and 159th Street Roundabout Improvement Project are due on July 21, 2023. Bid results and recommendation will be provided to Council at the Council meeting for consideration of awarding a construction contract. M.1 Schedule National Night Out on Tuesday, August 1, 2023 National Night Out is an annual event designed to strengthen communities. In the past, Council has attended neighborhood parties along with Fire Department and Washington County Sheriff’s Office personnel. Staff recommends Council schedule a meeting to attend National Night Out events on Tuesday, August 1, 2023. M.2 Vacancy on the Browns Creek Watershed District Staff has been informed of a vacancy on the Browns Creek Watershed District Board. To serve as a manager on the board, a resident must reside in that watershed district. Residents interested in being appointed can contact City Hall. M.3 Expansion of Xfinity High Speed Internet to the Northeastern Hugo March 6, 2023, Council approved a letter of support to Comcast (Xfinity) for a Border-to-Border grant. The City was recently notified Comcast was awarded the grant and the project will be built in 2024. The project would include four areas of Washington County: Denmark Township, Stillwater Township, Grant, and Hugo. In Hugo, this would provide Comcast service to 190 residents and 21 businesses located in the northeastern section of Hugo that are shown to be underserved. The grant is being paid for with ARPA Funds and will be done at no cost to the City. Comcast will extend its network to provide 1.2 Gbps download and 200 Mbps upload, which exceeds Minnesota’s 2026 state speed goal. N. Adjournment MINUTES City Council Meeting City Hall Council Chambers Monday, July 10, 2023 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Approve Minutes for the June 12, 2023, Executive Session - City Administrator Review Mayor Weidt read the summary statement recapping the Executive Session. Klein made motion, Miron seconded, to approve the minutes for the executive session held on June 12, 2023. All ayes. Moton carried. Approve Minutes for the June 12, 2023, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on June 12, 2023, as presented. All Ayes. Motion carried. Approve Minutes for the June 13, 2023, Premier Bank Ground Breaking Miron made motion, Klein seconded, to approve the minutes for the Premier Bank groundbreaking held on June 13, 2023, as presented. All Ayes. Motion carried. Approve Minutes for the June 23, 2023, Torch Run for Special Olympics Klein made motion, Petryk seconded, to approve the minutes for the Torch Run for Special Olympics held on June 23, 2023, as presented. All Ayes. Motion carried. Council Meeting Minutes for July 10, 2023 Page 2 of 11 Approve Minutes for the June 27, 2023, Bernin Park Neighborhood Meeting Strub made motion, Klein seconded, to approve the minutes for the Bernin Park neighborhood meeting held on June 27, 2023, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda: 1. Approve Claims Roster 2. Approve Performance Review for Building Inspector Terry Hagstrom 3. Approve Retirement of Kevin Kriegshauser from the Hugo Fire Department 4. Approve Mid-Year Performance Review for Public Works Worker Neal Nelson 5. Approve Donation to the Hugo Fire Department from St. John the Baptist Men’s Club 6. Approve Transfer of Ownership Agreement of AEDs to the City of Hugo from Washington County 7. Approve Summary Ordinance for Solar Farm Moratorium 8. Approve Hugo Firefighter’s Relief Association Request for Increase in Lump-Sum Pension 9. Approve Language Update to the Hugo Firefighter’s Relief Association Bylaws 10. Approve Temporary Liquor License for Hugo Lions Club for Wilson Tool Picnic All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Performance Review for Building Inspector Terry Hagstrom Terry Hagstrom was hired on July 12, 2021, as a new Building Inspector. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Terry Hagstrom. Approve Retirement of Kevin Kriegshauser from the Hugo Fire Department In May of 2010, Kevin Kriegshauser was hired as a firefighter on the Hugo Fire Department. Kevin had relocated outside of the City of Hugo and submitted his notice of retirement from the Council Meeting Minutes for July 10, 2023 Page 3 of 11 department. Adoption of the Consent Agenda approved the retirement of Kevin Kriegshauser from the Hugo Fire Department. Approve Mid-Year Performance Review for Public Works Worker Neal Nelson In 2017, after two years as a summer seasonal employee, Neal Nelson was hired by the City as a full time employee under the City’s Public Works apprentice program. The Public Works Director had requested Council approval to advance him to step 5 of pay grade 5. Adoption of the Consent Agenda approved the mid-year performance review and step increase for Public Works Worker Neal Nelson. Approve Donation to the Hugo Fire Department from St. John the Baptist Men’s Club Th St. John the Baptist Men’s Club wanted to donate $500 to the Hugo Fire Department. Donations to the Fire Department needed to be approved by Council. Adoption of the Consent Agenda approved the $500 donation from the St. John the Baptist Men’s Club. Approve Transfer of Ownership Agreement of AEDs to the City of Hugo from Washington County Washington County Sheriff’s Office had received a grant to purchase new Automated External Defibrillators (AED) and wanted to donate four used AEDs to the Hugo Fire Department. These AEDs were still functional and would be used by the Fire Department in public buildings and for their AED program. Donations to the Fire Department needed to be approved by the Hugo City Council. Adoption of the Consent Agenda approved the Transfer of Ownership Agreement for the donation of AEDs from Washington County to the Hugo Fire Department Approve Summary Ordinance for Solar Farm Moratorium At its June 12, 2023, meeting, Council had approved an ordinance for a moratorium on solar farms. Staff had prepared a summary of the ordinance for publication. Adoption of the Consent Agenda approved SUMMARY ORDINANCE 2023-526 SUMMARY OF AN INTERIM ORDINANCE EXTENDING A TEMPORARY MORATORIUM ON NEW DEVELOPMENT OF SOLAR FARM SOLAR ENERGY SYSTEMS AND DIRECTING A STUDY TO BE CONDUCTED. Approve Hugo Firefighter’s Relief Association Request for Increase in Lump-Sum Pension The Board of Trustees for the Hugo Firefighter’s Relief Association had formally requested City Council ratification of an increase of $300 per year of service in their lump-sum pension benefit. The Finance Department had reviewed the request and found it to be financially feasible and consistent with the Pension Fiscal Policy adopted in April, 2012. Adoption of the Consent Agenda approved the Board of Trustees request for a $300 increase in their lump-sum pension benefit and corresponding change to their bylaws. Council Meeting Minutes for July 10, 2023 Page 4 of 11 Approve Language Update to the Hugo Firefighter’s Relief Association Bylaws After reviewing the current and historical bylaws of the Hugo Firefighter’s Relief Association the Office of the State Auditor had requested that the Relief Association update their bylaws to specify the deferred interest credit method. Historically, deferred interest had been based on full calendar years and the Relief Association had voted to update the language in their bylaws to specify this method and had formally requested City Council ratification of this language update. Adoption of the Consent Agenda approved the language update to the Hugo Firefighter’s Relief Association Bylaws specifying that the deferred interest credit method will be based on full calendar years. Approve Temporary Liquor License for Hugo Lions Club for Wilson Tool Picnic The Hugo Lions Club had applied for a Temporary On-Sale Liquor License to serve alcohol at the Wilson Tool picnic to be held at Hanifl Fields on Saturday, August 12, 2023 Adoption of the Consent Agenda approved the Temporary Liquor License for the Hugo Lions Club. Public Hearing on Interim Ordinance for Cannabis City Administrator Bryan Bear provided background on the legalization of cannabis and asked the Council consider a moratorium with further policy discussions later. In 2022, legislation was approved to allowed the sale of edible cannabinoid products (THC) with no regulatory structure. The city adopted a moratorium that will expire on August 15, 2023. In 2023, the legislature legalized sale and possession of cannabinoid products, which included low potency hemp edibles and related products with 16 different licenses. The Office of Cannabis Management was being created and would research, study, make rules, establish policies, and exercise regulatory authority over the industry. They would also draft model ordinance including zoning and develop forms and documents. Licensing would happen at the OCM, and cities would be notified. This was to be completed by January 1, 2025. This legislation was considered at the last Council meeting and staff was directed to schedule a public hearing for this evening to consider a moratorium on cannabis businesses. Cities would be required to certify licenses met zoning codes, have a registration process, and do compliance checks. Cities could collect a registration fee and will receive a share of the cannabis tax. The City was allowed to impose reasonable regulations on the time, place, and manner of operation of cannabis businesses and on the number of licenses for cannabis businesses with at least one per 12,500 people. Bear explained cannabinoid products were defined as cannabis and lower-potency hemp. Cannabis products are products infused by cannabinoids or containing cannabis concentrate and do not include lower-potency hemp edibles, which are artificially derived cannabinoids. The edible cannabinoid products definition was left over from the 2022 statute that was specific to the percentage of THC in the products. The 2023 Statute allowed edible cannabinoid products to be sold in exclusive liquor stores. Council Meeting Minutes for July 10, 2023 Page 5 of 11 Bear reviewed the current moratorium in place until August 15, 2023 on edibles stating the City could not extend it beyond 12 months but could enact a new ordinance on cannabis businesses. A cannabis business did not include the sale of low-potency edibles. The City could enact a new moratorium under statute 462.355 that could cover those products as well. He recommended Council adopt a new moratorium, an interim ordinance, for 12 months that would be a combination of both statutes to allow the City to conduct studies and develop its own regulations. Exclusive liquor stores would be exempt. The only thing that currently prohibited the products in liquor stores was the current existing moratorium. They would be allowed after August 15, 2023, following state regulations. Before approving a new moratorium, a public hearing was required. Council members asked for clarification on what would be allowed after the current moratorium expired. Bear explained that all products had been recategorized under the new statute. The proposed ordinance and would include all products except for edible cannabinoid products that would be allowed to be sold in exclusive liquor stores. Mayor Weidt opened the public hearing. Mike Fish, 6193 152nd Street, talked about limiting licenses to one per 12,500 residents, minimum two in the City, and if liquor stores would be included as a cannabis business. Bear explained the limitation would be two cannabis business, and businesses that exclusively sell edibles are not counted as cannabis businesses. The moratorium would only allow for the sale in liquor stores, and eventually the Council would have the policy level discussion. There were no other comments, and Mayor Weidt closed the public hearing. Miron asked for clarification that nothing being proposed tonight prohibited anyone from their own personal use of cannabis when it became legal. Bryan stated that was correct. Miron made motion, Klein seconded, to approve ORDINANCE NO. 2023-527, AN INTERIM ORDINANCE PROHIBITING THE SALE, TESTING, MANUFACTURING, AND DISTRIBUTION OF CANNABINOID PRODUCTS. All Ayes. Motion carried. Public Hearing on Vacation of Drainage and Utility Easement for Adelaide Landing and Approval of Final Plat and Development Agreement for 7th and 8th Addition Community Development Director Rachel Juba explained that S & S Real Estate Holdings, LLC, had requested a vacation of the existing drainage and utility easement located over Lot 1, Block 12, Adelaide Landing. The Outlot would be used for the development of Adelaide Landing 7th and 8th Additions. This lot had an existing home on the property that would be demolished. New drainage and utility easements would be placed on the lots at the time the final plat was recorded. The applicant had also requested approval of a final plat and development agreement in order to plat six lots for the 7th Addition and one lot for the 8th Addition. These final plat requests would plat the remaining seven lots from the Adelaide Landing preliminary plat. These were the final Council Meeting Minutes for July 10, 2023 Page 6 of 11 phases of the development. The lots met the minimum lot standards and requirements outlined in the regulations for the Adelaide Landing PUD. Mayor Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Miron made motion, Klein seconded, to approve the notice to vacate the drainage and utility easement located over Lot 1, Block 12, Adelaide Landing. All Ayes. Motion carried. Miron made motion, Petryk seconded, to approve RESOLUTION 2023-16 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR S & S REAL ESTATE HOLDINGS, LLC, LLC FOR ADELAIDE LANDING 7th ADDITION. All Ayes. Motion carried. Miron made motion, Petryk seconded, to approve RESOLUTION 2023-17 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR S & S REAL ESTATE HOLDINGS, LLC, LLC FOR ADELAIDE LANDING 8th ADDITION. All Ayes. Motion carried. Public Hearing on Vacation of Drainage and Utility Easement and Approval of Property Line Adjustment for 12345 Hilo Court North and 12237 Hilo Court North Community Development Director Rachel Juba explained that Kile and Jennifer Nadeau had requested approval of a property line adjustment for their properties located at 12345 and 12237 Hilo Court North. The properties were 8.76 acres and 8.14 acres respectively in size. The applicants owned both lots. The applicants proposed to adjust the property lines so that the parcels were 11.9 acres and 5.0 acres in size. A drainage and utility easement existed over the property line between these two parcels. Therefore, the applicants also requested an easement vacation in order to relocate the easement along the adjusted property line. The proper drainage and utility easements would be dedicated for the property only after the easement vacation was approved. Mayor Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Klein made motion, Miron seconded, to approve RESOLUTION 2023-18 APPROVING A PROPERTY LINE ADJUSTMENT FOR KILE AND JENNIFER NADEAU FOR THE PROPERTIES LOCATED AT 12345 AND 12237 HILO COURT NORTH. All Ayes. Motion carried. Council Meeting Minutes for July 10, 2023 Page 7 of 11 Klein made motion, Strub seconded, to approve the notice to vacate the drainage and utility easement for properties located at 12345 and 12237 Hilo Court North. All Ayes. Motion carried. Discussion on Amended Street Capital Improvement Projects (CIP) The Capital Improvement Plan (CIP) provides a schedule for the various roadway improvements that were necessary to maintain the City streets in an effective and efficient manner. City streets were evaluated by conducting pavement condition ratings and road tours to prioritize improvement projects. This was typically done every three years, but this was not one of those years. City Engineer Mark Erichson explained that the past year had been particularly damaging to the City’s roadways with many road conditions drastically changing for the worse. Public Works staff had evaluated the roads, reprioritized projects, and added some projects that surpassed others on the existing CIP list. This resulted in significant changes to priorities for future road improvement projects. Staff had updated the CIP priorities based on the observed conditions for Council consideration. City Engineer Mark Erichson presented a map showing the identified 2024-2028 improvement projects. He showed the costs estimates for those projects ranging from mill and overlay to full reconstruction. The Council had dedicated ARPA Funds to the road fund to help fund an aggressive approach to do these projects. Erichson stated the Finance Director had indicated, as it gets into 2028, funds may be tight, so staff would continue to evaluate the CIP annually based on bid prices to make sure the City could continue to move forward on these projects. Staff had recommended Council consider approving the proposed 2024 – 2028 Capital Improvement Plan and requested Council consider authorizing the preparation of a Feasibility Report for the 2024 Street Improvement Project. Weidt asked about the streets shown on the CIP for the Beaver Ponds area project and noted other streets in the area were not far behind in the order on the CIP list. He wondered if there had been a discussion on including them in the project. Erichson replied that when the ratings are done next year, they would be revaluated, and it may be prudent to include them. He added that road conditions could change with the winters. Miron noted that road conditions were not isolated to Hugo, and he asked Erichson what was unique about this winter to cause so much damage. Erichson explained the snow, moisture, and freeze-thaw cycles throughout the spring caused a lot of damage. Petryk made motion, Klein seconded, to approve RESOLUTION NO. 2023-19 APPROVING THE 2024 – 2028 CAPITAL IMPROVEMENT PLAN. All Ayes. Motion carried. Council Meeting Minutes for July 10, 2023 Page 8 of 11 Klein made motion, Petryk seconded, to approve RESOLUTION NO. 2023-20 A RESOLUTION ORDERING PREPARATION OF A FEASIBILITY REPORT FOR PUBLIC IMPROVEMENTS TO ALL OR PORTIONS OF ROADWAYS IDENTIFIED AS THE 2024 STREET IMPROVEMENT PROJECT. All Ayes. Motion carried. Discussion on Assessment Fees City Engineer Mark Erichson explained that the City of Hugo last amended its assessment policy in 2013, and occasional review of the policy to confirm or modify the assessment approach was a good municipal practice. He said some communities do not assess, but many do. In Hugo, this system was the way road projects were financed. He talked about different assessment types that could be used. Hugo had a set rate per unit that was uniform for all properties and based on the type of project being done. Rates had not been changed in ten years, and construction costs had gone up. He questioned whether Council felt those rates were where the City wanted them to be. Miron asked about the state statute governing assessments and what percent of the projects were assessed. Erichson replied that it was Chapter 429 that provided legal guidance to the process. It defined who and how much could be assessed, and he said it was related to the benefit received. The percent of the project costs assessed was typically in the single digits to somewhere in the 30 percent range. Last year’s project was assessed around 33 percent. The City typically funds around 80 percent. Commercial and multifamily rates were different because they were essentially based on 80-foot-wide lots, and there was a factor of 1.5 applied to commercial and multifamily. Those assessments were often significantly less due to the density. Erichson talked about unique circumstances that were not covered in the assessment policy such as the Oneka Parkway project last year where most units did not have frontage but had common space and outlots. He would like to include language to clarify this in the policy. Weidt asked about roadway reclamations (rural). Erichson replied that most often when these projects were done, the material remained in place and paved over. In areas where there was curb and gutter, the material could not be reclaimed because it raised the road. Erichson said the policy could be modified to include more concise language on that. Petryk said she was on the Council when the current policy was drafted which involved a lot of work. She said she was in favor of the policy in 2013 and thought the policy had worked well. Klein agreed with Petryk saying this had worked for the City for years. The City picks up approximately 80% of the costs. He felt projects turn out nice and increased property values. Weidt talked about roads being a community network, and when a project comes into a neighborhood, there was an expectation and requirement for property owners to pay an assessment. He said this would be an opportunity to clean up the policy, and all Council members agreed. Council Meeting Minutes for July 10, 2023 Page 9 of 11 Discussion on Fire Department Staffing Needs City Administrator Bryan Bear talked Council’s goal to determine the need for a full-time fire chief and recapped past discussions. He provided information on the current structure of the fire department stating there was no full-time staff, and administrative duties were divided among 11 officers that received salaries. The Council had included funds in the 2023 budget for a full-time fire chief, but that did not mean it needed to be spent. A decision still needed to be made whether to hire one or not. If a full-time chief were hired, there may be some department reorganization. Earlier this year, a subcommittee was established that included Mayor Weidt, Council Member Miron, Firefighters Compton, Jensen, Emans, Ducanson, and Bienik. Firefighters Hoernemann and Palmqist did research from within the department and presented it to the committee. Following discussions, the committee had recommended the creation of a full-time fire chief. A wide range of options had been discussed. Priorities included supporting the existing paid on call system and providing a succession plan with strong leader ship in officer positions. Council had indicated they were comfortable with the current level of service. The survey of the department members stressed the importance of keeping the current culture and department operations. It was recognized Hugo’s department functioned differently from other fire departments, and there was a strong desire for a fire chief to come from within the department. There had been discussions on having a “farm” system to groom future fire chiefs and create a team approach. Another factor discussed was availability, time commitment, and the capability of handling unexpected problems. Bear reviewed what would be required of a fulltime chief and the duties that could be included in a job description. He provided a proposed chain of command for the department. He reviewed what was in the 2023 budget for the proposed changes to the department. Based on these findings, he recommended Council authorize the hiring of a full-time fire chief and asked for direction for staff to create a job description, position profile, and salary structure for final Council approval at a later meeting. A full-time fire-chief would help create job descriptions for other fire department positions. Weidt said this was a big decision they had been wrestling with for quite a while. He thanked Hoernerman and Palmquist for doing the polling among fire department members, which was very helpful in answering questions before making a decision. He said he was comfortable with the farm system because it was important for firefighters to have a path to grow and prosper in the department. He said was comfortable with the idea of moving forward. Mike added his biggest concern was maintaining the structure the City currently had while bringing up future leaders. He didn’t think this would resolve all the challenges the department had such as lack of daytime responders. He said it took a lot of time to get to this decision but he was comfortable with it. Petryk appreciated that there would be promotion from within, and she encouraged firefighters to apply. Many of the firefighters had been there for a long time, and the City was very fortunate. Council Meeting Minutes for July 10, 2023 Page 10 of 11 Klein said he appreciated having the entire fire department staff express their opinions. He said it helps to have good people on board to get more people on board and said he was comfortable with moving ahead with this. Strub said he was happy to see all the work identifying the positives and the threats. He said he thought it was the right move and the City could make this opportunity work. Weidt made motion, Miron seconded, to direct staff to create a fulltime fire chief position for Council approval and come back to Council with a position profile, job description, and salary wage. All Ayes. Motion carried. Schedule Midyear Budget Workshop for Wednesday, August 30, 2023 Staff recommended Council schedule the Midyear Budget Workshop for Wednesday, August 30, 2023, at 5 p.m. in the Council Chambers. Weidt made motion, Petryk seconded, to schedule the Midyear Budget Workshop for Wednesday, August 30, 2023, at 5 p.m. All Ayes. Motion carried. Schedule Kids ‘n Biz on Saturday, September 30, 2023 The annual Kids ‘n Biz festival was scheduled for Saturday, September 30, 2023, at Oneka Elementary School from 9 a.m. to noon. Staff had recommended Council schedule this as a meeting if they wish to attend. Petryk made motion, Klein seconded, to schedule a meeting to attend the Kids ‘n Biz Fest on September 30, 2023. All Ayes. Motion carried. Reschedule Citywide Bus Tour for Saturday, October 7, 2023 Council had previously scheduled the Citywide Bus Tour for Saturday, September 30. This was the same day as Kids ‘n Biz, and staff had recommended Council reschedule the Citywide Bus Tour for Saturday, October 7, 2023, at 10 a.m. Location TBD. Strub made motion, Klein seconded, to reschedule the Citywide Bus Tour for Saturday, October 7, 2023. All Ayes. Motion carried. Council Meeting Minutes for July 10, 2023 Page 11 of 11 Appoint Representative to Committee for Northeast Metro Water Policy Planning City Administrator Bryan Bear informed the Council that the Metropolitan Council was creating a work group consisting of representatives from local community and agencies for the purpose of developing a comprehensive plan to ensure sustainable water resources in this part of the metropolitan area. Bear recommended Council make an appointment to this committee. Strub made motion, Petryk seconded, to appoint City Administrator Bryan Bear to this committee. All Ayes. Motion carried. Adjournment Strub made motion, Klein seconded, to adjourn at 8:36 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk SUMMARY ORDINANCE 2023-527 NOTICE: THIS PUBLISHED MATERIAL IS ONLY A SUMMARY OF AN ORDINANCE OF THE CODE OF ORDINANCES FOR THE CITY OF HUGO. THE FULL TEXT OF THE ORDINANCE IS AVAILABLE FOR PUBLIC INSPECTION AT THE HUGO CITY HALL DURING REGULAR BUSINESS HOURS. SUMMARY OF AN INTERIM ORDINANCE PROHIBITING THE SALE, TESTING, MANUFACTURING, AND DISTRIBUTION OF CANNABINOID PRODUCTS. During the 2023 Legislative Session, a law was enacted that provides a regulatory framework for the sale and manufacturing of cannabis and hemp products, and for the licensing of cannabis and hemp businesses, and establishes a State Agency now called the “Office of Cannabis Management” (OCM), which is expected to be established by January 1, 2025. The Act also allows for local governments to adopt an interim ordinance until January 1, 2025 on cannabis businesses. Pursuant to Minn. Stat. § 462.355, Subd. 4, the City is authorized to enact by ordinance a moratorium to regulate, restrict or prohibit any use within the jurisdiction to protect the public health, safety, and welfare. City is authorized to enact a moratorium ordinance to allow it to undertake a study to determine whether to adopt any regulations or restrictions, including siting and location of uses, related to the sales, testing, manufacturing, and distribution of cannabis and lower-potency hemp products. The City Council of the City of Hugo has passed an Interim Ordinance on the sale, use, manufacturing, and distribution of cannabis and lower-potency hemp products within the City of Hugo for one year. This moratorium does not apply to the sale of edible cannabinoid products in exclusive liquor stores. Please note this title and summary of this Ordinance clearly informs the public of the intent and effect of the Ordinance and conforms to Minn. Stat. § 412.191. This Ordinance shall be effective the date that it is published. The entire ordinance is available at City Hall for review. Passed and adopted by the City Council of the City of Hugo this 24th day of July, 2023. ___________________________ Tom Weidt, Mayor Attest: __________________________ Michele Lindau, City Clerk Agenda Number: G.8 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: Sara Thorstenson and Brandon Porten – Encroachment agreement to allow a fence within a drainage and utility easement on property located at 13367 Fondant Trail North DATE: July 18, 2023 for the City Council meeting of July 24, 2023 ZONING: Planned Unit Development (PUD) LAND USE: Low Density Residential (LD) 60-DAY REVIEW DEADLINE: September 11, 2023 1.DESCRIPTION OF REQUEST: The applicant has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 13367 Fondant Trail North. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. 2.CONCLUSION/RECOMMENDATION: Staff has reviewed the request and recommends that the City Council approve the encroachment agreement for the property located at 13367 Fondant Trail North. ATTACHMENTS: 1.Location Map 2.Encroachment Agreement Resolution 3.Encroachment Agreement 4.Site Plan RESOLUTION 2023-XX APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 13367 FONDANT TRAIL NORTH WHEREAS, an application has been filed by Sara Thorstensen and Brandon Porten that requests approval of an encroachment agreement to allow construction of a fence within a drainage and utility easement on the property located at 13367 Fondant Trail North, legally described as follows; Lot 1, Block 2, Adelaide Landing 4th Addition, Washington County, Minnesota WHEREAS, the City Council has fully considered the request for the encroachment agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment agreement on property located at 13367 Fondant Trail North. ADOPTED by the City Council this 24th day of July, 2023. ________________________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk ENCROACHMENT AGREEMENT THIS AGREEMENT is made this 24th day of July, 2023 by and between the CITY OF HUGO, a Minnesota municipality (hereinafter “City”) and, Sara Thorstenson and Brandon Porten (hereinafter “Owners”), and their successors in title. WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”) along the westerly, northerly, and easterly portion of the Owner’s property, which is legally described as: Lot 1, Block 2, Adelaide Landing 4th Addition, Washington County, Minnesota; and, WHEREAS, Owner is desirous of constructing a fence partially within the easement area; and, WHERAS, the City will permit the placement of a fence in the area described herein subject to the terms and conditions hereof. NOW, THEREFORE, in consideration of the premises and for good and valuable consideration, the receipt of which is acknowledged, the City will permit the encroachment on its easement as set forth herein and subject to the conditions set forth below: 1. Owner and their successors in title may install and maintain a fence within the Easement, and the retaining wall shall be constructed in accordance with the plans on file with the City of Hugo. 2. No plantings, trees, permanent improvements or structures other than the fence may be maintained or placed in the easement area. 3. Owner shall maintain the fence in good repair and shall not permit it to be expanded, lengthened or to impair the City’s easement or its rights thereunder in any respect. 4. The encroachment granted to Owner herein is subject to the existing easement rights of the City as granted in various easements. 5. The City will notify Owner if it requires removal or relocation of the fence or any part of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner fails to do so, the City may enter upon the land and remove as much of the fence as required and cast it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss or damage whatsoever, and may assess the property for all of its costs incurred in removing the fence, and Owner waive all formalities, requirements and defenses arising from or relating to Minnesota Statutes Section 429 relating to or arising from the work done by the City. 6. To the fullest extent permitted by law, Owner agrees to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and contractors against any and all claims, costs and liabilities, including the costs of defense for damages, injury or death arising from or in any way connected to the installation, maintenance, repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City, the employees or officers, guests or invitees of either or any other person or entity, except Owner shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence of the indemnified parties. 7. The permission granted herein is limited exclusively to the proposed fence within the specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or permit such alteration anywhere upon the land upon which the City has reserved its easement rights without proper express written consent of the City. 8. Owner shall, at all times, use their best efforts to conduct all of their activities on said Easement in such a manner as to not interfere with or impede the operation of the City’s Easement and related activities in any manner whatsoever, and shall follow the direction of the City. 9. This Agreement shall run with the land and inure to the benefit and be binding upon the parties hereto, their heirs, successors and assigns. 10. Owner shall be responsible for the costs of recording this Agreement with the Washington County Recorder. WHEREUPON, the parties have set their hands this day of , 2023. CITY OF HUGO By By Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 2023, before me, a Notary Public, personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public Sara Thorstenson, Owner _____________________________________ Brandon Porten, Owner STATE OF MINNESOTA ) ) ss. (Individual Notary) COUNTY OF WASHINGTON) On this _____ day of __________________, 2023, before me, a Notary Public, personally appeared Sara Thorstenson and Brandon Porten, a married couple, who signed the foregoing instrument and acknowledged said instrument to be their free act and deed. __________________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: David K. Snyder Johnson & Turner, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651) 464-7292 Agenda Number: G.9 CITY OF HUGO PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner SUBJECT: Scott Schesel – Encroachment agreement to allow a fence within a drainage and utility easement on property located at 6143 Goodview Trail Court North DATE: July 19, 2023 for the City Council meeting of July 24, 2023 ZONING: Single Family Detached Residential (R-3) LAND USE: Low Density Residential (LD) 60-DAY REVIEW DEADLINE: August 29, 2023 1.DESCRIPTION OF REQUEST: The applicant has requested an encroachment agreement to allow construction of a fence within a drainage and utility easement on property located at 6143 Goodview Trail Court North. The applicant has proposed a 5-foot setback from the south property line to leave adequate clearance from the stormwater main located under the property line. The Senior Engineering Technician has reviewed the location of the fence and is comfortable with the request. 2.CONCLUSION/RECOMMENDATION: Staff has reviewed the request and recommends that the City Council approve the encroachment agreement for the property located at 6143 Goodview Trail Court North. ATTACHMENTS: 1.Location Map 2.Encroachment Agreement Resolution 3.Encroachment Agreement 4.Site Plan RESOLUTION 2023-XX APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 6143 GOODVIEW TRAIL COURT NORTH WHEREAS, an application has been filed by Scott Schesel that requests approval of an encroachment agreement to allow construction of a fence within a drainage and utility easement on the property located at 6143 Goodview Trail Court North, legally described as follows; Lot 14, Block 1, Oneka Ponds, Washington County, Minnesota WHEREAS, the City Council has fully considered the request for the encroachment agreement. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment agreement on property located at 6143 Goodview Trail Court. ADOPTED by the City Council this 24th day of July, 2023. ________________________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk ENCROACHMENT AGREEMENT THIS AGREEMENT is made this 24th day of July, 2023 by and between the CITY OF HUGO, a Minnesota municipality (hereinafter “City”) and, Scott and Cherry Schesel (hereinafter “Owners”), and their successors in title. WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”) along the westerly, northerly, and easterly portion of the Owner’s property, which is legally described as: Lot 14, Block 1, Oneka Ponds, Washington County, Minnesota; and, WHEREAS, Owner is desirous of constructing a fence partially within the easement area; and, WHERAS, the City will permit the placement of a fence in the area described herein subject to the terms and conditions hereof. NOW, THEREFORE, in consideration of the premises and for good and valuable consideration, the receipt of which is acknowledged, the City will permit the encroachment on its easement as set forth herein and subject to the conditions set forth below: 1. Owner and their successors in title may install and maintain a fence within the Easement, and the retaining wall shall be constructed in accordance with the plans on file with the City of Hugo. 2. No plantings, trees, permanent improvements or structures other than the fence may be maintained or placed in the easement area. 3. Owner shall maintain the fence in good repair and shall not permit it to be expanded, lengthened or to impair the City’s easement or its rights thereunder in any respect. 4. The encroachment granted to Owner herein is subject to the existing easement rights of the City as granted in various easements. 5. The City will notify Owner if it requires removal or relocation of the fence or any part of it. Thereafter, Owner shall remove the fence according to the direction of the City and if Owner fails to do so, the City may enter upon the land and remove as much of the fence as required and cast it upon the adjoining lands. In such an event, the City shall not be liable to Owner for any costs, loss or damage whatsoever, and may assess the property for all of its costs incurred in removing the fence, and Owner waive all formalities, requirements and defenses arising from or relating to Minnesota Statutes Section 429 relating to or arising from the work done by the City. 6. To the fullest extent permitted by law, Owner agrees to release, defend, protect, indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and contractors against any and all claims, costs and liabilities, including the costs of defense for damages, injury or death arising from or in any way connected to the installation, maintenance, repair, removal and/or presence of the fence, regardless of whether such harm is to Owner, the City, the employees or officers, guests or invitees of either or any other person or entity, except Owner shall not be liable under this paragraph for loss or damage to the extent resulting from the negligence of the indemnified parties. 7. The permission granted herein is limited exclusively to the proposed fence within the specified portion of the easement area of the City’s Easement. Owner shall not alter the grade or permit such alteration anywhere upon the land upon which the City has reserved its easement rights without proper express written consent of the City. 8. Owner shall, at all times, use their best efforts to conduct all of their activities on said Easement in such a manner as to not interfere with or impede the operation of the City’s Easement and related activities in any manner whatsoever, and shall follow the direction of the City. 9. This Agreement shall run with the land and inure to the benefit and be binding upon the parties hereto, their heirs, successors and assigns. 10. Owner shall be responsible for the costs of recording this Agreement with the Washington County Recorder. WHEREUPON, the parties have set their hands this day of , 2023. CITY OF HUGO By By Tom Weidt, Mayor Michele Lindau, City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 2023, before me, a Notary Public, personally appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public Scott Schesel, Owner _____________________________________ Cherry Schesel, Owner STATE OF MINNESOTA ) ) ss. (Individual Notary) COUNTY OF WASHINGTON) On this _____ day of __________________, 2023, before me, a Notary Public, personally appeared Scott and Cherry Schesel, a married couple, who signed the foregoing instrument and acknowledged said instrument to be their free act and deed. __________________________________________ Notary Public THIS INSTRUMENT DRAFTED BY: David K. Snyder Johnson & Turner, P.A. 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 (651) 464-7292 K:\021158-000\Admin\Permits\23.11 Shores of Oneka Lake-OutlotB\Memo - Hugo City Council - 23.11ShoresofOnekaLakeOutlotB - Replacement and Sequencing Approval_071923.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM Memorandum To: Tom Weidt, City of Hugo Mayor Becky Petryk, City of Hugo Council Member Phil Klein, City of Hugo Council Member David Strub, City of Hugo Council Member Mike Miron, City of Hugo Council Member CC: Rachel Juba, Community Development Director From: Tony Havranek, WSB Date: July 19, 2023 Re: City Project No. 23.11 Shores of Oneka Lake-Outlot B, Wetland Replacement and Sequencing Flexibility Determination WSB Project No. 21158-000 I have drafted this memo regarding a MN Joint Application Form for Activities Affecting Water Resources in Minnesota to impact and replace wetlands as part of the project within the Shores of Oneka Lake outlot By. Mark Guenther (Fenway Land Company) submitted an application requesting approval for wetland impact sequencing flexibility and replacement. The application was considered complete on May 30, 2023, and a subsequent notice of application was issued on June 6, 2023. The comment period for the application expired on June 30, 2023; no comments were received. The purpose of the project is to create additional upland for a development within the City of Hugo. The City has not approved any development application or development of the property with the wetland replacement plan. A wetland boundary and type application was approved in the fall of 2020 and identified one (1) wetland basin within the project area. Vegetative communities represented by these wetlands include wet meadows and scrub-shrubs (Type2/6). They provide the following wetland functions: •Surface water detention •Nutrient Transformation •Carbon Sequestration •Sediment and Particulate Retention •Waterfowl and Waterbird Habitat •Other Wildlife Habitat Multiple alternatives were considered for this project to avoid and minimize impacts to wetlands. The total amount of impact to on site wetlands using the preferred alternative is 0.5037 acres. This amount of impact must be replaced and is proposed to be replaced using wetland bank credits. A wetland bank has not been identified at this time but will be required to be identified and approved as a condition of the permit and prior to any impacts. The required wetland replacement ratio is 2.5:1; however, if a wetland bank is within the same bank service area (BSA) 7, a reduction of 0.5:1 is allowed; resulting in a required replacement ration of 2:1. This would require a wetland bank credit purchase of 1.0074 acres. G.9 Hugo City Council July 19, 2023 Page 2 K:\021158-000\Admin\Permits\23.11 Shores of Oneka Lake-OutlotB\Memo - Hugo City Council - 23.11ShoresofOnekaLakeOutlotB - Replacement and Sequencing Approval_071923.docx Special considerations required to be considered as part of the application process have been addressed and no impacts to these considerations have been identified by the applicant. Based on the application materials submitted by the applicant and subsequent review of those materials against MN Rule 8420, the Wetland Conservation Act (WCA), the applicant has met all of the rule requirements for wetland impact sequencing and replacement. I recommend approval of this application for wetland impacts sequencing and replacement. Application materials and site plans are attached to this memo. Attachments: Project Location Map Wetland Impact Exhibit Hardwood Cr Clearwater Cr Hardwood Cr Mississippi River - Twin Cities © OpenStreetMap (and) contributors, CC-BY-SA Figure 1 - Site Location and Major/Minor Watersheds Shores of Lake Oneka Commerical (KES 2023-056)Washington County, Hugo, Minnesota Note: Boundaries indicatedon this figure are approximate and do not constitute an official survey product. ¯0 1,500 Feet Legend Sh ores o f Lake On eka Development Comme rcial Project Boundary Sh orelan d O verlay Major Wa tershe ds Minor Wa tershe ds Source: ESRI Streets Basemap Cl earwater Cre e k and Harwood Cre e k minor watershe ds are part of the Ri ce Cre e k Wate rshe d District and BSA7 9309329 3 4 936 9 3 2930 930 930930930932 Figure 2 - Existing Conditions (2020 Metro Photo) Shores of Lake Oneka Commercial (KES 2023-056)Hugo, Minnesota Note: Boundaries indicatedon this figure are approximate and do not constitute an official survey product. ¯0 200 Feet Legend Commercial Project Boundary Shores of Oneka Lake PUD Tributary Wetland Boundary Wetland Fill Washington County Lidar Source: MNGEO Spatial C ommons Wetland 50.5037 acRemaining Wetland 50.1463 ac Approv ed Fill Memorandum To: Bryan Bear, City Administrator From: Max Gort, Associate Planner Date: July 19, 2023 for the City Council Meeting of July 24, 2023 Re: Revisions to the Solar Energy Systems Ordinance 1. PLANNING COMMISSION UPDATE: At its July 13, 2023 meeting, the Planning Commission held a Public Hearing and considered the proposed amendments to the solar energy systems ordinance. Four members of the public, including two residents and two solar developers, spoke during the public hearing with concerns and comments regarding the following: • A suggestion was made to have the IUP duration start at the time of operation and production of energy. • It was suggested that the proposed increased setbacks might limit development on smaller lots. • There was some desire to allow larger solar farms than the proposed limit of 5 acres. • There were questions about whether the proposed changes regarding landscaping will adequately screen solar farms from view. • There were questions about whether the owner/operator will be required to maintain landscaping. • There were concerns about trespassing. The Planning Commission discussed these comments and the proposed revisions to the ordinance. The Planning Commission agreed that the proposed changes meet the goals identified at the joint workshop and the ORC meetings. Commissioner Petty made a motion to amend subsection (d), subsection (9), expiration and termination, to specify that the term of operation set in the IUP shall begin at the start of operation. Following discussion, the Planning Commission unanimously recommended approval of the proposed amendments to the ordinance regulating solar energy systems. 2. BACKGROUND: In 2016, the City Council approved an ordinance relating to and regulating accessory solar energy systems and solar farms. The term accessory solar energy systems refers to solar panels that generate power for onsite use and is deemed accessory to the primary use onsite. The term solar farms refer to solar arrays that are the primary land use onsite and generate energy for wholesale to subscribers. The City has a higher level of discretion in approving solar farms than accessory solar energy systems. The current ordinance allows for solar farms to be constructed subject to an Interim Use Permit (IUP) and several other criteria of approval I.1 2 including minimum lot size, setbacks, buffering and screening, height restrictions, and a decommissioning plan. The ordinance also allows the Planning Commission to recommend and the City Council to impose additional conditions to the IUP at their discretion. In 2018, the first and thus far only solar farm project in Hugo was approved, constructed at 165th Street near the intersection with Henna Avenue. The application exceeded ordinance standards in setbacks and vegetative buffering. However, the project was met with criticism from the community, primarily concerned with aesthetics and potential disruption to the character of the area. In more recent years, interest in solar farm development has risen due to federal and state level rebate programs incentivizing solar energy projects. As a result, the Planning Commission and City Council identified reviewing the solar energy sys tems ordinance as it relates to solar farms as a goal for 2023. At its February 6, 2023 meeting City Council enacted a moratorium on applications for solar farm development effective through August 6, 2023. The purpose of the moratorium was to allow the City to determine the appropriate changes, if any, to make to the ordinance. At its June 12, 2023 meeting, the City Council approved a six-month extension to the moratorium, making it effective through February 6, 2024. A joint workshop with the Planning Commission and City Council was held on March 23, 2023. The consensus was to convene the Ordinance Review Committee (ORC) to discuss revising the current ordinance to review the performance standards, concentrating on character of the area. The ORC consists of two City Councilmembers and three Planning Commissioners. The ORC held three meetings on April 17th, May 15th, and June 5th, 2023, considering several possible changes to the ordinance relating to aesthetics and performance standards. At the third meeting on June 5th, 2023, the ORC authorized staff to present the proposed revisions to the City Council. At its June 12th, 2023 meeting, the City Council authorized staff to hold a public hearing with the Planning Commission on the proposed revisions. 3. OVERVIEW OF PROPOSED REVISIONS: The Ordinance Review Committee focused on aesthetics and the character of the surrounding area related to solar farm development. The ORC determined that adjustments to the performance standards for solar farms would be most effective in addressing the concerns they heard. The following is a summary of the proposed revisions to the ordinance by section. Sec. 90-278. – Solar energy systems. (d) – Solar farms. (2) – Performance standards for solar farms. Setbacks In the current ordinance under subsection (b), solar farms must be 50 feet from all property lines and public road rights-of-way. A change is proposed to increase the minimum setbacks to 100 feet from all property lines, 200 feet from all public road rights-of-way, and 200 feet from any principal structure on adjacent properties. Size of solar farms 3 A new subsection (c) is proposed to limit the size of solar farms to 5 acres, measured by the exterior edges of the solar array. Landscaping, vegetative buffer, and screening In the current ordinance under subsection (d), solar farms must be enclosed by approved perimeter fencing or adequate vegetative buffer for screening, wi th an exception for screening being provided by the natural landscape. An additional requirement to that subsection is proposed to require the primary form of buffer to be at least 6-foot tall vegetation. It is also proposed that ground areas within the perimeter fencing not occupied by equipment be planted with native pollinator-friendly plantings, and that applications include a vegetation establishment and management plan to be reviewed and approved by staff . (4) – Conditions of approval. In the current ordinance, the Planning Commission may recommend and the City Council may impose additional conditions and requirements beyond those outlined in the performance standards and IUP approval criteria. The ordinance section states three examples of what these conditions may include, but are not limited to. A fourth condition proposed in this section is additional setbacks. 4. STAFF RECOMMENDATION: Staff is of the opinion that the proposed amendments to Section 9 0-278. – Solar energy systems meet the goals identified by the Planning Commission and City Council to address concerns from residents, and is in line with the vision of the 2040 Comprehensive Plan. Staff recommends approval of the proposed zoning code amendments to the ordinance Section 90-278 Solar Energy Systems (d) (2)(b-i), (4), and (9)(a) to revise the performance standards and conditions of approval. Staff recommends the Planning Commission open and hold a public hearing and take any and all comments. 5. PLANNING COMMISSION RECOMMENDATION The Planning Commission unanimously recommended the addition of language specifying that the term for a solar farm IUP begin at the start of operation, and unanimously recommended approval of the proposed amendments to the ordinance Section 90-278 Solar Energy Systems (d) (2)(b-i), (4), and (9)(a) to revise the performance standards, conditions of approval, and expiration and termination. Attachments: 1. Red-lined revisions to the Solar Energy Systems ordinance 2. Amended Solar Energy Systems ordinance 3. Summary ordinance SOLAR ENERGY SYSTEMS ORDINANCE 2016-47523-XXX CITY OF HUGO WASHINGTON COUNTY, MN ORDINANCE RELATING TO AND REGULATING ACCESSORY SOLAR ENERGY SYSTEMS AND SOLAR FARMS TITLE: An ordinance adding and amending Chapter 90, Article I, Sec. 90-1. – Definitions, Chapter 90, Article IV - Zoning District Regulations, and Chapter 90, Article VI- Requirements for Specific Uses and Performance Standards. SOLAR ENERGY SYSTEMS ORDINANCE: Chapter 90, Article I, Sec. 90-1. – Definitions Add the following: Accessory Solar Energy Systems means a solar energy system that is composed of a single or multiple solar panels where the system is deemed accessory to the primary land use. An accessory solar energy system is intended to primarily reduce on-site consumption of utility power for an active existing use/structure. Excess electrical power generated and not presently needed for on-site use may be provided to the utility company. Ground Mounted Solar Energy System means a solar energy system that is structurally mounted to the ground, generally upon a pole or rack mount. A ground mounted system may be a fixed or tracking system. Roof Mounted Solar Energy System means a solar energy system that is structurally mounted to the roof of a structure. These systems are generally affixed with a racking system and may be flush or angled. Solar Access means unobstructed access to the solar resource on a lot or building, including access across adjacent parcel air rights, for the purpose of capturing direct sunlight to operate a solar energy system. Solar Array means a group of solar panels wired together. Solar Energy Easement means an easement that limits the height or location, or both, of permissible development on the burdened land in terms of a structure or vegetation, or both, for the purpose of providing access for the benefited land to wind or sunlight passing over the burdened land. Solar Energy System means a system whose primary purpose is to harvest energy by transforming solar energy into another form of energy or transferring heat from a collector to another medium using mechanical, electrical, or chemical means. Solar Farm means a solar energy system that is composed of multiple solar panels where the primary land use, whether by footprint or visual impact or both, of the parcel is for a solar array. A solar farm produces energy for wholesale to subscribers. Ordinance 2016-475 Solar Energy Solar Hot Water System means a system that heats or preheats water for building heating systems or other hot water needs, including residential domestic hot water and hot water for commercial processes. Solar Panel means a panel designed to absorb the sun’s rays as a source of energy for generating electricity or heating. Solar Resource means a view of the sun from a specific point on a lot or building that is not obscured by any vegetation, building, or object for a minimum of four hours between the hours of 9:00 AM and 3:00 PM Standard time on any day of the year. Chapter 90, Article IV – Zoning District Regulations Add from Sec. 90-93. – Long term agricultural district (LA) through Sec. 90-110 – Future central business district (FCB) (d) Conditional uses / Interim uses. and (d)(#) Solar energy systems (refer to section 90-278). Chapter 90, Article VI – Requirements for Specific Uses and Performance Standards Add Sec. 90 – 278. – Solar energy systems. (a) Unlawful unless conditions met. It is unlawful for any person to construct, erect, install, or maintain a solar energy system in the city, except in conformance with this section. (b) Purpose and intent. The purpose of this section is to allow for the generation of renewable energy within the City of Hugo. Promoting the safe, effective, and efficient use of solar energy, may reduce the onsite consumption of fossil fuels and utility-supplied electric energy while avoiding adverse impacts on the community at large. (c) General standards for all solar energy systems. Solar energy systems must conform to all of the following standards: (1) A building permit shall be required for the erection of solar energy system. Prior to the issuance of a building permit, the operator must provide evidence of an agreement with the local utility. Off-grid systems shall be exempt from providing evidence of an agreement with the local utility. (2) It shall be the responsibility of the property owner to secure any solar energy easements, if applicable, to protect solar access for the system (as per MN Statute Section 500.30). (3) Solar energy system components shall be labeled with the manufacturers name and address, model number, and serial number. (4) All exterior electrical or other service lines shall be buried underground. The collection system may be placed overhead near substations or points of interconnection to the electrical grid. Exceptions may be granted in instances where shallow bedrock, water courses, or other elements of the natural landscape interfere with the ability to bury lines. (5) All solar energy systems shall be in compliance with the adopted City and State building code, electrical code, and plumbing code, as amended and receive any necessary permits or approvals from any regulatory agency having jurisdiction. Ordinance 2016-475 Solar Energy (d) Solar farms. (1) Solar farm interim use permits. An interim use permit application must be submitted for approval by the Planning Commission and City Council before a permit is issued for a solar farm. The information required and the procedure to be followed for all solar farm interim use permit applications shall be the same as that required for a conditional use permit set forth in subsections 90-37(a) and (b). In addition, the applicant shall submit supplementary information pertaining to the nature of the solar farm including: a. Total square footage of the solar energy system. b. Total energy production for the site. c. To scale horizontal and vertical (elevation) drawings. d. Drawings must show the location of the system on the property including the property lines and proposed fencing or vegetative buffer. e. Decommissioning plan. (2) Performance standards for solar farms. Solar farms shall be erected and maintained to meet the following standards. a. Solar farms shall be located on a minimum lot size of 10 acres within the Long Term Agricultural (LA), Agricultural (AG), Rural Residential (RR), and Future Urban Service (FUS) zoning districts. Solar farms may also be located in any other zoning district only in the floodplain, as long as all other conditions are met. b. Solar farms shall be 50 100 feet from all property lines, 200 feet from all and public road rights-of-way, and 200 feet from any principal structure on adjacent properties. c. Solar farms shall be limited to a size of 5 acres, measured by the exterior edges of the solar array. dc. Ground mounted solar energy systems shall not exceed 15 feet in height at any point when oriented at maximum tilt. ed. Solar farms shall be enclosed by approved perimeter fencing or adequate vegetative buffer for screening. The primary form of buffer for screening shall be at least 6-foot tall vegetation. Exception may be granted if the natural landscape provides screening from all public right of ways and neighboring properties. f. All ground areas within the perimeter fencing of a solar farm that are not occupied by equipment or access paths shall be planted with deep rooted, native pollinator plantings. g. Solar farm applications shall include a vegetation establishment and management plan which shall be reviewed and approved by staff. he. The owner/ operator of the solar farm shall provide the City with evidence that the solar energy system is functioning properly. This shall be provided at any time deemed necessary by the City. Ordinance 2016-475 Solar Energy if. The owner/operator shall submit a decommissioning plan for the solar farm to ensure that the owner/operator properly removes the equipment and facilities upon the end of the project life, abandonment, expiration, or termination of the interim use permit. If the solar energy system remains nonfunctional or inoperative for a continuous period of 12 months, the system shall be deemed abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense after a demolition permit has been obtained within 90 days after notice has been given. Removal includes the entire structure including transmission equipment, structures and foundations, and the restoration of soil and vegetation. The owner/operator shall provide a current-day decommissioning cost estimate, and shall post financial security in a form acceptable by the City. This estimate must include an inflationary escalator, in an amount determined by the City, which will allow the City to remove the solar farm from the property after the 90-day period has elapsed. (3) Criteria of approval of a solar farm. An application for a solar farm interim use permit may be granted only upon finding that all of the following criteria have been met: a. The applicant owns the property or has secured a proper lease agreement on the property, unless the City Council determines that unique conditions or circumstances warrant special arrangement. b. The proposed solar farm is allowed as a principle use in the respective zoning district and conforms to this chapter. c. The proposed solar farm is keeping with the spirit and intent of this chapter. d. The construction of a solar farm shall not impede the City’s ability to implement its comprehensive plan. e. The proposed solar farm is compatible with the present character of the surrounding area. f. The proposed solar farm shall have a set date in which the permit shall be reviewed or terminated. g. The proposed solar farm shall be subject to any conditions that the City Council deems appropriate for the permission of the use. (4) Conditions of approval. In permitting a new solar farm interim use permit or amending an existing solar farm interim use permit, the Planning Commission may recommend and the City Council may impose additional conditions and requirements to protect the health, safety, and welfare of the surrounding area and the community at large, mitigate unfavorable consequences of activities resulting from the solar farm, enforce laws and regulations, and ensure compliance with the conditions of the permit. These conditions may include, but are not limited to, the following: a. Limitations on period of use and operation. b. Buffering and screening measures. Ordinance 2016-475 Solar Energy c. Approval periods between one to twenty-five years.Additional setbacks. d. Approval periods between one to twenty-five years beginning at the start of operation. (5) Renewal of a solar farm interim use permit. Because of its temporary nature, an interim use permit for a solar farm shall not be renewed. Continuation of a solar farm beyond the date of expiration of its interim use permit requires approval of a new interim use permit. (6) Interim use permit nontransferable. Solar farm interim use permits do not run with the land. The permit is not transferable from person-to-person, and shall expire if there is a change in ownership of the property, unless the following conditions are met: a. The new permit holder must own the property or have a written lease agreement with the property owner stating the land will continue to be used for the production of energy via a solar farm. b. The new permit holder shall abide by all requirements of the original permit, including, but not limited to, posting financial security to the City for decommissioning, as outlined in subsection 2 (f). c. The transfer of the permit must be approved by the city and filed accordingly. (7) Basis for denial. In order to recommend denial of an interim use permit, the Planning Commission must find that the proposed use will not meet one or more of the conditions found in subsection (3) of this section. (8) Suspension and revocation. a. The City Council may suspend or revoke an interim use permit upon failure of the interim use, or the interim use permit holder, owner, operator, tenant, or user, to comply with City Codes, the laws of the State of Minnesota, the approved plans, or the conditions of approval, or by which that activities allowed under the permit adversely affect the public health, safety, or welfare. b. A suspension or revocation of an interim use permit shall be preceded by written notice to the permit holder and a hearing before the city council. The notice shall provide at least ten days’ notice of the time and place of the hearing and shall state the nature of the violations. The notice shall be mailed to the permit holder at the most recent address listed on the application. (9) Expiration and termination. An interim use permit shall expire and the interim use permit shall terminate at the earlier of: a. The expiration date established by the City Council at the time of approval, but in no case more than 25 years from the date of approvalthe start of operation. Solar farms shall be constructed and operational within one year of City Council approval. b. Occurrence of any event identified in the interim use permit for the termination of the use. c. Upon an amendment to the City Code that no longer allows the interim use. Ordinance 2016-475 Solar Energy (10) Issuance of permit. The Community Development Director or designee shall, within ten days of City Council approval of any interim use permit, provide one copy of the completed permit to the applicant, the City Clerk, and for permits issued in the floodplain district or shoreland district, to the Commissioner of the Department of Natural Resources. (e) Accessory Solar Energy Systems (1) Accessory solar energy systems building permit. A building permit application must be submitted and approved by the Building Official before an accessory solar energy system is installed. The information required and the procedure to be followed for all accessory solar energy system applications shall be the same as that required for a building permit. In addition, the applicant shall submit supplementary information pertaining to the nature of the accessory solar energy system including: a. Total square footage of the solar energy system. b. Total energy production for the site. c. To scale horizontal and vertical (elevation) drawings. d. Drawings must show the location of the system on the building or on the property including the property lines and proposed screening, if required. (2) Accessory commercial or industrial solar energy systems building permit. All commercial or industrial solar energy systems will require submittal for approval by the Community Development Director or designee before a permit is issued for any accessory solar energy system. This submittal process will require the same application and supplementary information required in e (1). Denial of a building permit request may be appealed to the Planning Commission by following the procedures outlined in 90-37.1. (3) Performance standards for accessory solar energy systems. Accessory solar energy systems shall be erected and maintained to meet the following standards. a. Setbacks for accessory solar energy systems are as follows: 1. Ground or pole mounted solar energy system panels shall conform to all setback requirements for accessory uses in the district in which they are located. 2. Roof mounted solar energy systems shall abide by all manufacturer specifications and requirements. b. Coverage requirements for accessory solar energy systems are as follows: 1. Ground mounted solar energy systems are considered accessory structures. The size of the system (sq. ft.) will be calculated as part of the maximum combined number and size of accessory structures allowed by lot size. The number and size of accessory structures permitted are as follows: Ordinance 2016-475 Solar Energy Lot size Maximum number of accessory structures allowed Maximum combined size of accessory structures (square feet) Under 1.5 acre 1 260 1.5 to 2.99 acres 2 1,500 3 to 4.99 acres 2 2,000 5 to 9.99 acres 2 3,500 10 or more acres 3 5,000 2. Roof mounted systems are not accessory structures and are excluded from size and number calculations for accessory structures. 3. A variance application may be submitted if the ground mounted solar energy system exceeds the limits for maximum combined size of accessory structures, but does not meet the definition of a solar farm. c. Height requirements for accessory solar energy systems are as follows: 1. Ground or pole mounted solar energy systems shall not exceed 15 feet in height when oriented at maximum tilt. 2. Roof mounted solar energy systems shall not project vertically more than the height requirements of the district in which they are located. d. Screening requirements for accessory solar energy systems are as follows: 1. Residential roof mounted solar energy systems are not required to be screened by this ordinance. 2. Commercial or industrial roof mounted solar energy systems shall be installed such that it is compatible with the building architecture. Architectural standards as found in the commercial and industrial guidelines, a PUD, or other architectural conditions shall apply. e. Except in the agricultural and long-term agricultural zoning districts, no ground or pole mounted solar energy system shall be located or protrude in front of the principle building on the site, in relation to any public street. f. Roof mounted solar energy systems shall not extend beyond the perimeter of the building on which the system is mounted or built. Exterior piping for solar hot water systems shall be allowed to extend beyond the perimeter of the building. Ordinance 2016-475 Solar Energy g. If the solar energy system remains nonfunctional or inoperative for a continuous period of 12 months, the system shall be deemed abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense within 90 days. Removal includes the entire structure including transmission equipment, structures and foundations, and the restoration of soil and vegetation. (4) Criteria for approval of an accessory commercial or industrial solar energy system. An application for an accessory commercial or industrial solar energy system permit may be granted only upon a finding that all the following criteria have been met: a. The applicant owns the property or has a leasing contract with the owner of the property. b. The proposed solar energy system conforms to this chapter. d. The proposed solar energy system shall be subject to, by agreement with the property owner or lease holder, any conditions that the City deems appropriate for permission of the use. Passed and adopted by the City Council of the City of Hugo this ___ day of _________, 2023. ___________________________ Tom Weidt, Mayor Attest: __________________________ Michele Lindau, City Clerk SOLAR ENERGY SYSTEMS ORDINANCE 2023-XXX AN ORDINANCE AMENDING CHAPTER 90 – ZONING AND LAND USE, ARTICLE VI – REQUIREMNENTS FOR SPECIFIC USES AND PERFORMANCE STANDARDS, SECTION 90-278 – SOLAR ENERGY SYSTEMS, AS IT RELATES TO SOLAR FARMS THE CITY OF HUGO ORDAINS: Section 1. The City Council of the City of Hugo does hereby amend Chapter 90, Article VI, Section 90- 278, to revise the following sections of Chapter 90 ZONING AND LAND USE, Article VI REQUIREMENTS FOR SPECIFIC USES AND PERFORMANCE STANDARDS, Section 90-278 SOLAR ENERGY SYSTEMS, Subsection (d) SOLAR FARMS, subsubsections (2) PERFORMANCE STANDARDS FOR SOLAR FARMS, (4) CONDITIONS OF APPROVAL, and (9) EXPIRATION AND TERMINATION, to read as follows: (d) Solar farms. (2) Performance standards for solar farms. Solar farms shall be erected and maintained to meet the following standards. a. Solar farms shall be located on a minimum lot size of 10 acres within the Long Term Agricultural (LA), Agricultural (AG), Rural Residential (RR), and Future Urban Service (FUS) zoning districts. Solar farms may also be located in any other zoning district only in the floodplain, as long as all other conditions are met. b. Solar farms shall be 100 feet from all property lines, 200 feet from all public road rights-of-way, and 200 feet from any principal structure on adjacent properties. c. Solar farms shall be limited to a size of 5 acres, measured by the exterior edges of the solar array. d. Ground mounted solar energy systems shall not exceed 15 feet in height at any point when oriented at maximum tilt. e. Solar farms shall be enclosed by approved perimeter fencing or adequate vegetative buffer for screening. The primary form of buffer for screening shall be at least 6-foot tall vegetation. Exception may be granted if the natural landscape provides screening from all public right of ways and neighboring properties. f. All ground areas within the perimeter fencing of a solar farm that are not occupied by equipment or access paths shall be planted with deep rooted, native pollinator plantings. g. Solar farm applications shall include a vegetation establishment and management plan which shall be reviewed and approved by staff. Ordinance 2023-XXX Amended Solar Energy Systems Ordinance h. The owner/ operator of the solar farm shall provide the City with evidence that the solar energy system is functioning properly. This shall be provided at any time deemed necessary by the City. i. The owner/operator shall submit a decommissioning plan for the solar farm to ensure that the owner/operator properly removes the equipment and facilities upon the end of the project life, abandonment, expiration, or termination of the interim use permit. If the solar energy system remains nonfunctional or inoperative for a continuous period of 12 months, the system shall be deemed abandoned and shall constitute a public nuisance. The owner shall remove the abandoned system at their expense after a demolition permit has been obtained within 90 days after notice has been given. Removal includes the entire structure including transmission equipment, structures and foundations, and the restoration of soil and vegetation. The owner/operator shall provide a current-day decommissioning cost estimate, and shall post financial security in a form acceptable by the City. This estimate must include an inflationary escalator, in an amount determined by the City, which will allow the City to remove the solar farm from the property after the 90-day period has elapsed. (4) Conditions of approval. In permitting a new solar farm interim use permit or amending an existing solar farm interim use permit, the Planning Commission may recommend and the City Council may impose additional conditions and requirements to protect the health, safety, and welfare of the surrounding area and the community at large, mitigate unfavorable consequences of activities resulting from the solar farm, enforce laws and regulations, and ensure compliance with the conditions of the permit. These conditions may include, but are not limited to, the following: a. Limitations on period of use and operation. b. Buffering and screening measures. c. Additional setbacks. d. Approval periods between one to twenty-five years, beginning at the start of operation. (9) Expiration and termination. An interim use permit shall expire and the interim use permit shall terminate at the earlier of: a. The expiration date established by the City Council at the time of approval, but in no case more than 25 years from the date of the start of operation. Solar farms shall be constructed and operational within one year of City Council approval. b. Occurrence of any event identified in the interim use permit for the termination of the use. c. Upon an amendment to the City Code that no longer allows the interim use. Ordinance 2023-XXX Amended Solar Energy Systems Ordinance Section 2. Severability. In the event that a court of competent jurisdiction adjudges any part of this Ordinance to be invalid, such judgment shall not affect any other provision of this Ordinance not specifically included with that judgment. Section 3. Effective Date. This amendment shall take effect upon its passage and publication. Passed and adopted by the City Council of the City of Hugo this 24th day of July, 2023. ___________________________ Tom Weidt, Mayor Attest: __________________________ Michele Lindau, City Clerk SUMMARY ORDINANCE 2023-XXX NOTICE: THIS PUBLISHED MATERIAL IS ONLY A SUMMARY OF AN ORDINANCE OF THE CODE OF ORDINANCES FOR THE CITY OF HUGO. THE FULL TEXT OF THE ORDINANCE IS AVAILABLE FOR PUBLIC INSPECTION AT THE HUGO CITY HALL DURING REGULAR BUSINESS HOURS. SUMMARY OF AMENDED SOLAR ENERGY SYSTEMS ORDINANCE: Chapter 90 ZONING AND LAND USE, Article VI REQUIREMENTS FOR SPECIFIC USES AND PERFORMANCE STANDARDS, Section 90-278 SOLAR ENERGY SYSTEMS, Subsection (d) SOLAR FARMS, subsubsections (2) PERFORMANCE STANDARDS FOR SOLAR FARMS, (4) CONDITIONS OF APPROVAL, and (9) EXPIRATION AND TERMINATION have been amended. The performance standards were amended to increase setbacks from property lines, public roads, and adjacent principal structures, restrict the size of solar farms to 5 acres, and require more prescriptive vegetation and landscaping along with a vegetation establishment and maintenance plan. Additional setbacks were listed as a potential condition of approval. The time period for an interim use permit shall begin at the start of a solar farm’s operation. Please note this title and summary of this Ordinance clearly informs the public of the intent and effect of the Ordinance and conforms to Minn. Stat. § 412.191. This Ordinance shall be effective the date that it is published. The amended ordinance is available at City Hall for review. Passed and adopted by the City Council of the City of Hugo this 24th July, 2023. ___________________________ Tom Weidt, Mayor Attest: __________________________ Michele Lindau, City Clerk K:\021811-000\Admin\Construction Admin\Bidding\021811-000 LOR 072023.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM July 20, 2023 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Lift Station No. 12 City of Hugo, MN WSB Project No. 021811-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Thursday, July 20, 2023 and were opened and read aloud. Six bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by CW Houle, Inc., Shoreview, MN, in the amount of $614,930.00. The Engineer’s Estimate was $750,000.00. We recommend that the City Council consider these bids and award a contract in the amount of $614,930.00 to CW Houle, Inc. based on the results of the bids received. Sincerely, WSB Mark Erichson, PE Director of Municipal Program Delivery Attachments kkp PROJECT: OWNER: City of Hugo WSB PROJECT NO.: 021811-000 Bids Opened: Thursday, July 20, 2023, at 10:00 am Contractor Bid Security (5%)Grand Total Bid 1 CW Houle, Inc. x $614,930.00 2 Geislinger & Sons x $740,505.00 3 Minger Construction Co., Inc. x $742,800.00 4 A-1 Excavating, LLC x $888,888.00 5 Meyer Contracting, Inc. x $1,098,002.91 6 Dresel Contracting, Inc. x $2,896,968.69 Engineer's Opinion of Cost $750,000.00 Denotes corrected figure Mark Erichson, Sr. Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on July 20, 2023. Lift Station No. 12 K:\021811-000\Admin\Construction Admin\Bidding\021811-000 Bid Summary 072023 RESOLUTION NO. 2023- A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE LIFT STATION NO. 12 WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for bids for the above-referenced project, and WHEREAS, bids were publicly received and opened on Thursday, July 20, 2023. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: 1. All bids for the construction of the Lift Station No. 12 have been received and are tabulated on the attached summary. 2. The bid of C.W. Houle, Inc., in the amount of $614,930.00 for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. 3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. 4. The City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 24th day of July 2023. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk 1 Michele Lindau From:Bryan Bear Sent:Thursday, July 20, 2023 8:32 AM To:Michele Lindau Subject:FW: Vacancy Notice to Municipalities of the Browns Creek Watershed District Attachments:2023 Vacancy Notice to Municipalities Regarding Browns Creek Watershed Managers.pdf For the council agenda From: Holly Hess <Holly.Hess@co.washington.mn.us> Sent: Wednesday, July 19, 2023 10:10 AM To: 'Kim Points (clerk@cityofgrant.us)' <clerk@cityofgrant.us>; 'Eric Johnson (eajohnson@cityofoakparkheights.com)' <eajohnson@cityofoakparkheights.com>; Bobbi _ Town of May <bobbi@townofmay.org>; Bryan Bear <BBear@ci.hugo.mn.us>; 'Joe Kohlmann' <jkohlmann@ci.stillwater.mn.us>; clerk@stillwatertownshipmn.gov; Kristina Handt <KHandt@lakeelmo.org>; 'Nancy Healey (clerk@baytownmn.org)' <clerk@baytownmn.org> Cc: Kevin Corbid <Kevin.Corbid@co.washington.mn.us>; Stephanie Souter <Stephanie.Souter@co.washington.mn.us>; Tom Dietrich <Tom.Dietrich@co.washington.mn.us>; Karen Kill <KKill@mnwcd.org> Subject: Vacancy Notice to Municipalities of the Browns Creek Watershed District Caution: This email originated outside our organization; please use caution. Good morning, Please see the attached notice regarding an upcoming vacancy for a manager position on the Browns Creek Watershed District. Current Manager, Klayton Eckles, term is set to expire October 21, 2023. Please be aware that there is a second vacant position from when Manager McKim resigned. That position is currently vacant with a term expiration date of October 21, 2025. At this time, Manager Eckles has submitted his application and is seeking reappointment. Browns Creek Watershed Administrator, Karen Kill, has informed me that she is aware of another candidate who is interested in applying for the second vacancy, however, I haven’t received that individual’s application yet. If you have further questions, please contact me. Otherwise submit any nominations you may have to fill this position no later than August 22, 2023. Thank you, Holly Holly Hess | Administrative Assistant, Board of Commissioners Washington County Office of Administration 14949 62nd Street North Stillwater, MN 55082 Office: 651‐430‐6015 Mobile: 608‐617‐4869 You don't often get email from holly.hess@co.washington.mn.us. Learn why this is important 2 A great place to live, work and play…today and tomorrow. Government Center • 14949 62nd Street North • P. O. Box 6 • Stillwater, MN 55082-0006 Telephone: 651-430-6001 • Fax: 651-430-6017 • TTY: 651-430-6246 www.co.washington.mn.us Washington County is an equal opportunity organization and employer Office of Administration Kevin Corbid, County Administrator Jan Lucke, Deputy Administrator Jennifer Wagenius, Deputy Administrator July 19, 2023 TO: Grant, Hugo, Lake Elmo, Oak Park Heights, Stillwater, Baytown Township, May Township, Stillwater Township The term of office for Klayton Eckles, with the Browns Creek Watershed District, expire on October 21, 2023. The term of office for Robert McKim expired on October 21, 2022, and is still currently vacant. Minnesota Statute 103D.311 requires that the County Board select watershed district managers from an aggregate list of persons nominated by the townships and municipalities that are within the watershed district. Lists from townships and municipalities must be submitted to the county board at least 60 days prior to the expiration of the term of office of a manager. The County Board shall make its appointment at least 30 days prior to the term expiration. The county will aggregate the names of nominees from all the lists submitted by the townships and municipalities for the board’s consideration. If the aggregate list of nominees contains at least 3 names, the county must appoint a manager from the list of township and municipality nominees. In making the appointment, the county must also consider the statutory requirement that managers be appointed to fairly represent the hydrological areas of the district. If the aggregate list contains less than 3 nominee names, or if appointing a nominee from the submitted lists will not allow for fair representation of the various hydrological areas of the district, the county board may appoint any individual who resides within the watershed district and is otherwise eligible to serve. If you wish to submit a list of nominees for consideration or wish the incumbent to be considered for reappointment, your list should be sent to me prior to August 22, 2023. The county's advisory board application form is attached. Please duplicate it as necessary. Thank you for your assistance in filling this important watershed position. Sincerely, Holly Hess Administrative Assistant 14949 62nd Street North Stillwater, MN 55082 Cc: County Board of Commissioners 2 Kevin Corbid, County Administrator Stephanie Souter, Public Health Program Supervisor, Public Health & Environment Tom Dietrich, Planner II, Public Health & Environment Karen Kill, Watershed Administrator Minnesota Department of Employment and Economic Development Office of Broadband Development 1st National Bank Building, 332 Minnesota Street, Suite 200 Saint Paul, MN 55101 Phone 651-259-7610 or 1-800-657-3858 http://mn.gov/deed/programs-services/broadband/ :ƵŶĞϮϴ͕ϮϬϮϯ Karly BaragĂ Werner Comcast Cable Communications LLC 10 River Park Plaza St Paul,MN 55107 Dear Karly: I am pleased to inform you that Comcast Cable Communications LLC’s Comcast Washington County application for the Minnesota Border-to-Border Broadband Infrastructure Grant is approved. As outlined in your application, Comcast-Xfinity is expected to invest the following: $8,472,372 in overall eligible expenditures in the Comcast Washington County project, including the $2,908,829 in state grant funds contributed and awarded to you under this grant program. The grant will have a 2-year term, in which the project is expected to be completed as stated in your application. A grant agreement is being prepared by your Broadband Grants Administrator, along with information on performance goals, reporting, and the process for requesting grant funds. For additional information, please email the Office of Broadband Development at deed.broadband@state.mn.us. Thank you for advancing border-to-border broadband development in Minnesota. We are excited about your project and look forward to the long-term community and economic development success made possible by this infrastructure investment. My best regards, Matt Varilek Commissioner C: Representative :ŽƐŝĂŚ,ŝůů Senator <ĂƌŝŶ,ŽƵƐůĞLJ US Representative Betty McCollum US Senator Amy Klobuchar Representative WĂƚƚŝŶĚĞƌƐŽŶ Representative WĞŐŐLJ^ĐŽƚƚ Senator :ƵĚLJ^ĞĞďĞƌŐĞƌ US Representative Pete Stauber US Senator Tina Smith 17/20/2023 2:34 PMMichele LindauSu Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31July 2023Su Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31August 2023July 2023Jun 252627282930Jul 1234567891011121314157:00pm City Council 6:30pm BOZA7:00pm Planning Comm161718192021225:30pm EDA6:30pm Hist Comm7:00pm Parks Comm232425262728297:00pm City Council 6:30pm BOZA7:00pm Planning Comm3031Aug 12345SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 27/20/2023 2:34 PMMichele LindauSu Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28 29 30 31August 2023Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30September 2023August 2023Jul 3031Aug 123455:00pm National Night Out67891011127:00pm City Council6:30pm BOZA7:00pm Planning Comm131415161718195:30pm EDA6:30pm Hist Comm7:00pm Parks Comm202122232425267:00pm City Council6:30pm BOZA7:00pm Planning Comm2728293031Sep 125:00pm Midyear Budget Workshop (Chambers)SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY The following items were distributed at the Council meeting. S:\Office_SHARED\Resolutions\2023 Resolutions\2023 Receive Bids Award Contract 159th and TH61.doc RESOLUTION NO. A RESOLUTION RECEIVING BIDS AND AWARDING A CONTRACT FOR THE TH 61 & 159TH STREET RECONSTRUCTION WHEREAS, the City Council of Hugo previously directed the City Engineer to advertise for bids for the above-referenced project, and WHEREAS, bids were publicly received and opened on Friday, July 21, 2023. NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as follows: 1. All bids for the construction of the TH 61 & 159th Street Reconstruction have been received and are tabulated on the attached summary. 2. The bid of Arnt Construction Company, Inc., in the amount of $2,161,729.90 for the construction of said improvements, is in accordance with the plans and specifications and advertisement for bids and is the lowest responsible bid. 3. The Mayor and Administrator/Clerk are hereby authorized and directed to enter into a contract with said bidder for the construction of said improvements for and on behalf of the City of Hugo. 4. The City Administrator/Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposit of the successful bidder and the next two lowest bidders shall be retained until a contract has been executed. Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 24th day of July 2023. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk PROJECT: SP 8206-53 OWNER: City of Hugo WSB PROJECT NO.: 019275-000 Bids Opened: Friday, July 21, 2023, at 11:00 am Contractor Bid Security (5%) Total Bid 1 Arnt Construction Company, Inc. X $2,161,729.90 2 Forest Lake Contracting, Inc. X $2,428,831.49 3 S.M.Hentges & Sons, Inc. X $2,453,705.90 4 Peterson Companies X $2,681,019.90 5 Meyer Contracting, Inc. X $2,892,997.66 6 Dresel Contracting, Inc. X $2,942,458.70 Engineer's Opinion of Cost $2,755,147.20 Denotes corrected figure Mark Erichson, Sr. Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on July 21, 2023. TH 61 & 159th Street Reconstruction K:\019275-000\Admin\Construction Admin\Bidding\019275-000 Bid Summary 072123 Bid TabulationTH 61 and 159th Street Reconstruction (#8526709)City of Hugo SP 8206-53WSB Project No. 019275-000Bid Opening: 07/21/2023 11:00 AM CDTDENOTES CORRECTED FIGURELine Item Item Code Item Description Units Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionTH 61 & 159TH ST RECONSTRUCTION$2,755,147.20 $2,161,729.90 $2,428,831.49 $2,453,705.901 2011.601 AS BUILT LS 1 $8,000.00 $8,000.00 $7,900.00 $7,900.00 $6,800.00 $6,800.00 $10,000.00 $10,000.002 2021.501 MOBILIZATION LS 1 $135,000.00 $135,000.00 $90,000.00 $90,000.00 $126,200.00 $126,200.00 $122,000.00 $122,000.003 2051.501 MAINT & RESTORATION OF HAUL ROADS LS 1 $1,500.00 $1,500.00 $1.00 $1.00 $1.00 $1.00 $1,000.00 $1,000.004 2101.502 GRUBBING EA 10 $300.00 $3,000.00 $300.00 $3,000.00 $100.00 $1,000.00 $225.00 $2,250.005 2104.502 REMOVE TEMPORARY BYPASS EACH 1 $45,000.00 $45,000.00 $27,000.00 $27,000.00 $23,000.00 $23,000.00 $65,000.00 $65,000.006 2104.502 REMOVE LIGHTING UNIT EACH 1 $600.00 $600.00 $1,005.00 $1,005.00 $1.00 $1.00 $430.00 $430.007 2104.502 REMOVE DELINEATOR / MARKER EA 2 $35.00 $70.00 $31.50 $63.00 $25.00 $50.00 $26.00 $52.008 2104.502 REMOVE SIGN EA 14 $60.00 $840.00 $42.00 $588.00 $25.00 $350.00 $26.00 $364.009 2104.502 REMOVE SIGN TYPE SPECIAL EACH 1 $80.00 $80.00 $53.00 $53.00 $25.00 $25.00 $26.00 $26.0010 2104.502 SALVAGE SIGN EA 6 $60.00 $360.00 $42.00 $252.00 $25.00 $150.00 $26.00 $156.0011 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF 1205 $6.50 $7,832.50 $6.50 $7,832.50 $7.00 $8,435.00 $4.00 $4,820.0012 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F 999$3.50 $3,496.50 $2.00 $1,998.00 $2.25 $2,247.75 $3.50 $3,496.5013 2104.503 REMOVE WATERMAIN LF 23 $30.00 $690.00 $16.00 $368.00 $20.00 $460.00 $35.00 $805.0014 2104.503 REMOVE SEWER PIPE (STORM) LF 82 $30.00 $2,460.00 $28.00 $2,296.00 $9.00 $738.00 $35.00 $2,870.0015 2104.503 REMOVE CURB & GUTTER LF 404 $5.50 $2,222.00 $2.80 $1,131.20 $4.00 $1,616.00 $4.00 $1,616.0016 2104.503 REMOVE UNDERGROUND WIRE L F 94 $2.00 $188.00 $5.50 $517.00 $1.00 $94.00 $3.10 $291.4017 2104.503 REMOVE NON-METALLIC CONDUIT L F 94 $3.00 $282.00 $10.50 $987.00 $1.00 $94.00 $3.10 $291.4018 2104.504 REMOVE PAVEMENT S Y 6094 $10.00 $60,940.00 $5.35 $32,602.90 $9.50 $57,893.00 $6.00 $36,564.0019 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 480 $9.00 $4,320.00 $3.00 $1,440.00 $5.00 $2,400.00 $6.50 $3,120.0020 2104.518 REMOVE BITUMINOUS WALK S F 14490 $1.00 $14,490.00 $0.50 $7,245.00 $0.60 $8,694.00 $0.50 $7,245.0021 2104.518 REMOVE CONCRETE WALK S F 1140 $3.00 $3,420.00 $0.54 $615.60 $0.85 $969.00 $1.00 $1,140.0022 2105.607 SELECT GRANULAR BORROW MOD (LV) C Y 301 $35.00 $10,535.00 $15.58 $4,689.58 $24.00 $7,224.00 $9.40 $2,829.4023 2106.507 EXCAVATION - COMMON (P) C Y 18776 $8.00 $150,208.00 $10.68 $200,527.68 $6.50 $122,044.00 $9.40 $176,494.4024 2106.507 EXCAVATION - SUBGRADE (P) C Y 5615 $10.00 $56,150.00 $10.68 $59,968.20 $16.00 $89,840.00 $9.75 $54,746.2525 2106.507 GRANULAR EMBANKMENT (CV) (P) C Y 76 $30.00 $2,280.00 $20.25 $1,539.00 $22.00 $1,672.00 $30.00 $2,280.0026 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD 6764 $22.00 $148,808.00 $20.25 $136,971.00 $24.00 $162,336.00 $11.50 $77,786.0027 2106.507 COMMON EMBANKMENT (CV) (P) C Y 8258 $8.00 $66,064.00 $1.00 $8,258.00 $5.50 $45,419.00 $8.50 $70,193.0028 2118.507 AGGREGATE SURFACING (CV) CLASS 2 C Y 111 $90.00 $9,990.00 $46.00 $5,106.00 $98.00 $10,878.00 $125.00 $13,875.0029 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 20 $150.00 $3,000.00 $160.00 $3,200.00 $160.00 $3,200.00 $170.00 $3,400.0030 2130.523 WATER MGAL 25 $50.00 $1,250.00 $30.00 $750.00 $45.00 $1,125.00 $60.00 $1,500.0031 2211.507 AGGREGATE BASE (CV) CLASS 6 (P) C Y 5193 $33.00 $171,369.00 $18.86 $97,939.98 $41.00 $212,913.00 $36.00 $186,948.0032 2232.504 MILL BITUMINOUS SURFACE (2.0") S Y 2105 $12.00 $25,260.00 $2.60 $5,473.00 $4.00 $8,420.00 $5.00 $10,525.0033 2301.508 SUPPLEMENTAL PAVEMENT REINFORCEMENT LB 327$15.00 $4,905.00 $5.50 $1,798.50 $5.50 $1,798.50 $8.50 $2,779.5034 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 85 $93.00 $7,905.00 $98.00 $8,330.00 $98.00 $8,330.00 $124.00 $10,540.0035 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON21 $93.00 $1,953.00 $140.00 $2,940.00 $140.00 $2,940.00 $162.00 $3,402.0036 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 35 $88.00 $3,080.00 $130.00 $4,550.00 $130.00 $4,550.00 $136.00 $4,760.0037 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B) TON 3187 $84.00 $267,708.00 $67.00 $213,529.00 $67.00 $213,529.00 $82.00 $261,334.0038 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (4,C) TON 2079 $94.00 $195,426.00 $87.00 $180,873.00 $87.00 $180,873.00 $103.00 $214,137.0039 2451.507 FINE AGGREGATE BEDDING (CV) C Y 19 $45.00 $855.00 $36.00 $684.00 $40.00 $760.00 $39.00 $741.0040 2451.603 AGGREGATE BEDDING L F 300 $15.00 $4,500.00 $2.00 $600.00 $6.00 $1,800.00 $7.00 $2,100.0041 2501.502 12" RC PIPE APRON EACH 4 $1,250.00 $5,000.00 $2,300.00 $9,200.00 $1,850.00 $7,400.00 $1,700.00 $6,800.0042 2501.503 12" RC PIPE CULVERT DES 3006 CL V L F 24 $92.00 $2,208.00 $67.00 $1,608.00 $83.00 $1,992.00 $93.00 $2,232.0043 2502.503 4" PERF TP PIPE DRAIN L F 2912 $14.00 $40,768.00 $9.00 $26,208.00 $8.00 $23,296.00 $11.00 $32,032.0044 2504.603 6" WATER MAIN-DUCT IRON PIPE SEWER CL 52 L F 18 $250.00 $4,500.00 $52.00 $936.00 $66.00 $1,188.00 $63.00 $1,134.0045 2504.603 12" WATER MAIN-DUCT IRON PIPE SEWER CL 50 L F 780 $300.00 $234,000.00 $90.00 $70,200.00 $130.00 $101,400.00 $134.00 $104,520.0046 2503.503 22" SPAN RC PIPE-ARCH SEWER CL IVA L F 386 $240.00 $92,640.00 $105.00 $40,530.00 $130.00 $50,180.00 $114.00 $44,004.0047 2503.503 12" RC PIPE SEWER DES 3006 CLASS V LF 467 $84.00 $39,228.00 $50.00 $23,350.00 $60.00 $28,020.00 $69.00 $32,223.0048 2503.503 15" RC PIPE SEWER DES 3006 CLASS V LF 470 $90.00 $42,300.00 $58.00 $27,260.00 $65.00 $30,550.00 $73.00 $34,310.0049 2503.503 18" RC PIPE SEWER DES 3006 CLASS V LF 39 $105.00 $4,095.00 $74.00 $2,886.00 $82.00 $3,198.00 $81.00 $3,159.00Engineer Estimate Arnt Construction Company, Inc. Forest Lake Contracting, Inc. S.M. Hentges & Sons, Inc.PAGE 1 Bid TabulationTH 61 and 159th Street Reconstruction (#8526709)City of Hugo SP 8206-53WSB Project No. 019275-000Bid Opening: 07/21/2023 11:00 AM CDTDENOTES CORRECTED FIGURELine Item Item Code Item Description Units Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionEngineer Estimate Arnt Construction Company, Inc. Forest Lake Contracting, Inc. S.M. Hentges & Sons, Inc.50 2503.503 21" RC PIPE SEWER DES 3006 CL V L F 28 $120.00 $3,360.00 $85.00 $2,380.00 $103.00 $2,884.00 $92.00 $2,576.0051 2503.602 CONNECT TO EXISTING STORM SEWER EA 1 $1,500.00 $1,500.00 $2,700.00 $2,700.00 $650.00 $650.00 $1,000.00 $1,000.0052 2503.602 INSPECTION HOLE EACH 5 $600.00 $3,000.00 $450.00 $2,250.00 $750.00 $3,750.00 $1,225.00 $6,125.0053 2503.603 24" STEEL CASING PIPE L F 85 $250.00 $21,250.00 $235.00 $19,975.00 $265.00 $22,525.00 $173.00 $14,705.0054 2504.602 CONNECT TO EXISTING WATERMAIN EA 2 $2,000.00 $4,000.00 $2,970.00 $5,940.00 $1,650.00 $3,300.00 $2,290.00 $4,580.0055 2504.602 HYDRANT EACH 1 $7,000.00 $7,000.00 $5,770.00 $5,770.00 $8,800.00 $8,800.00 $6,810.00 $6,810.0056 2504.602 RELOCATE HYDRANT & VALVE EACH 1 $5,000.00 $5,000.00 $2,630.00 $2,630.00 $4,200.00 $4,200.00 $2,215.00 $2,215.0057 2504.602 1.5" CORPORATION STOP EACH 1 $1,500.00 $1,500.00 $760.00 $760.00 $900.00 $900.00 $735.00 $735.0058 2504.602 2" CORPORATION STOP EACH 1 $2,000.00 $2,000.00 $1,280.00 $1,280.00 $1,100.00 $1,100.00 $1,100.00 $1,100.0059 2504.602 6" GATE VALVE & BOX EACH 1 $2,500.00 $2,500.00 $2,490.00 $2,490.00 $3,000.00 $3,000.00 $2,400.00 $2,400.0060 2504.602 12" GATE VALVE & BOX EACH 2 $3,000.00 $6,000.00 $5,680.00 $11,360.00 $6,000.00 $12,000.00 $5,625.00 $11,250.0061 2504.602 1.5" CURB STOP & BOX EACH 1 $1,000.00 $1,000.00 $1,680.00 $1,680.00 $885.00 $885.00 $1,180.00 $1,180.0062 2504.602 2" CURB STOP & BOX EACH 1 $1,200.00 $1,200.00 $1,460.00 $1,460.00 $1,025.00 $1,025.00 $1,240.00 $1,240.0063 2504.602 2"x1.5" TEE FITTING EA 1 $2,000.00 $2,000.00 $920.00 $920.00 $1,000.00 $1,000.00 $820.00 $820.0064 2504.603 1.5" TYPE K COPPER PIPE L F 10 $75.00 $750.00 $57.00 $570.00 $78.00 $780.00 $65.00 $650.0065 2504.603 2" TYPE K COPPER PIPE L F 10 $80.00 $800.00 $66.00 $660.00 $88.00 $880.00 $74.00 $740.0066 2504.604 4" POLYSTYRENE INSULATION SY 20 $70.00 $1,400.00 $65.00 $1,300.00 $50.00 $1,000.00 $65.00 $1,300.0067 2504.608 DUCTILE IRON FITTINGS LB 700 $12.00 $8,400.00 $12.00 $8,400.00 $13.00 $9,100.00 $18.00 $12,600.0068 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH 1 $5,000.00 $5,000.00 $6,690.00 $6,690.00 $2,500.00 $2,500.00 $2,900.00 $2,900.0069 2506.502 CASTING ASSEMBLY EACH 18 $1,100.00 $19,800.00 $670.00 $12,060.00 $860.00 $15,480.00 $808.00 $14,544.0070 2506.503 CONST DRAINAGE STRUCTURE DESIGN G L F 4 $700.00 $2,800.00 $640.00 $2,560.00 $575.00 $2,300.00 $1,630.00 $6,520.0071 2506.503 CONST DRAINAGE STRUCTURE DESIGN H L F 13 $600.00 $7,800.00 $590.00 $7,670.00 $575.00 $7,475.00 $650.00 $8,450.0072 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-48 L F 33 $1,000.00 $33,000.00 $1,350.00 $44,550.00 $950.00 $31,350.00 $895.00 $29,535.0073 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-60 L F 6 $1,400.00 $8,400.00 $1,970.00 $11,820.00 $1,850.00 $11,100.00 $1,560.00 $9,360.0074 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-72 L F 4 $2,200.00 $8,800.00 $1,990.00 $7,960.00 $2,100.00 $8,400.00 $1,700.00 $6,800.0075 2521.518 4" CONCRETE WALK SF 3602 $6.00 $21,612.00 $7.10 $25,574.20 $8.00 $28,816.00 $6.15 $22,152.3076 2521.518 6" CONCRETE WALK SF 2144 $11.00 $23,584.00 $15.90 $34,089.60 $17.00 $36,448.00 $13.00 $27,872.0077 2521.518 7" CONCRETE WALK S F 3870 $13.00 $50,310.00 $10.20 $39,474.00 $11.10 $42,957.00 $7.75 $29,992.5078 2521.518 3" BITUMINOUS WALK S F 3623 $2.50 $9,057.50 $2.58 $9,347.34 $3.00 $10,869.00 $1.90 $6,883.7079 2521.518 4" BITUMINOUS WALK S F 15656 $3.50 $54,796.00 $3.08 $48,220.48 $3.10 $48,533.60 $2.30 $36,008.8080 2521.602 DRILL & GROUT REINF BAR (EPOXY COATED) EACH 127 $20.00 $2,540.00 $12.00 $1,524.00 $12.00 $1,524.00 $8.55 $1,085.8581 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LF 931 $22.00 $20,482.00 $24.50 $22,809.50 $24.50 $22,809.50 $24.50 $22,809.5082 2531.503 CONCRETE CURB & GUTTER DESIGN D424 L F 272 $30.00 $8,160.00 $43.00 $11,696.00 $43.00 $11,696.00 $28.00 $7,616.0083 2531.503 CONCRETE CURB & GUTTER DESIGN R424 L F 366 $30.00 $10,980.00 $47.00 $17,202.00 $47.00 $17,202.00 $29.00 $10,614.0084 2531.503 CONCRETE CURB & GUTTER DESIGN S524 L F 2782 $24.00 $66,768.00 $32.00 $89,024.00 $32.00 $89,024.00 $25.00 $69,550.0085 2531.618 TRUNCATED DOMES SF 272 $60.00 $16,320.00 $64.00 $17,408.00 $64.00 $17,408.00 $57.00 $15,504.0086 2533.503 PORTABLE PRECAST CONC BARRIER DES 8337 L F 3240 $20.00 $64,800.00 $15.50 $50,220.00 $14.50 $46,980.00 $15.00 $48,600.0087 2533.503 RELOCATE PORT PRECAST CONC BAR DES 8337 L F 1550 $6.00 $9,300.00 $4.50 $6,975.00 $4.00 $6,200.00 $4.50 $6,975.0088 2545.502 LIGHTING UNIT TYPE 9-40 EACH 14 $4,400.00 $61,600.00 $4,490.00 $62,860.00 $4,500.00 $63,000.00 $3,900.00 $54,600.0089 2545.502 LIGHT FOUNDATION DESIGN E EACH 14 $1,250.00 $17,500.00 $1,275.00 $17,850.00 $800.00 $11,200.00 $1,100.00 $15,400.0090 2545.502 SERVICE CABINET -TYPE L1 EACH 1 $7,650.00 $7,650.00 $9,840.00 $9,840.00 $11,000.00 $11,000.00 $8,950.00 $8,950.0091 2545.502 EQUIPMENT PAD B EACH 1 $1,350.00 $1,350.00$2,305.00 $2,305.00 $1,000.00 $1,000.00 $1,975.00 $1,975.0092 2545.503 2" NON-METALLIC CONDUIT L F 15 $7.00 $105.00 $14.70 $220.50 $18.00 $270.00 $15.00 $225.0093 2545.503 3" NON-METALLIC CONDUIT L F 321 $19.75 $6,339.75 $15.80 $5,071.80 $12.00 $3,852.00 $20.00 $6,420.0094 2545.503 4" NON-METALLIC CONDUIT L F 80 $25.00 $2,000.00 $21.00 $1,680.00 $20.00 $1,600.00 $29.00 $2,320.0095 2545.503 UNDERGROUND WIRE 1/C 2 AWG L F 78 $5.00 $390.00 $8.00 $624.00 $10.00 $780.00 $5.00 $390.0096 2545.503 DIRECT BURIED LIGHTING CABLE 4/C 4 AWG L F 1687 $11.30 $19,063.10 $13.10 $22,099.70 $12.00 $20,244.00 $14.00 $23,618.0097 2554.502 GUIDE POST TYPE B EACH 4 $100.00 $400.00 $90.00 $360.00 $70.00 $280.00 $71.00 $284.0098 2563.601 TRAFFIC CONTROL LS 1 $30,000.00 $30,000.00 $20,000.00 $20,000.00 $14,950.00 $14,950.00 $35,000.00 $35,000.0099 2563.601 ALTERNATE PEDESTRIAN ROUTE LS 1 $8,500.00 $8,500.00 $4,725.00 $4,725.00 $3,450.00 $3,450.00 $2,500.00 $2,500.00PAGE 2 Bid TabulationTH 61 and 159th Street Reconstruction (#8526709)City of Hugo SP 8206-53WSB Project No. 019275-000Bid Opening: 07/21/2023 11:00 AM CDTDENOTES CORRECTED FIGURELine Item Item Code Item DescriptionUnits Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price ExtensionEngineer Estimate Arnt Construction Company, Inc. Forest Lake Contracting, Inc. S.M. Hentges & Sons, Inc.100 2563.613 PORTABLE CHANGEABLE MESSAGE SIGNUNIT DAY 14$250.00 $3,500.00 $132.00 $1,848.00 $150.00 $2,100.00 $153.00 $2,142.00101 2563.615 TEMPORARY IMPACT ATTENUATORAMBY 4$3,200.00 $12,800.00 $2,470.00 $9,880.00 $2,950.00 $11,800.00 $3,000.00 $12,000.00102 2563.615 RELOCATE TEMPORARY IMPACT ATTENUATOR AMBY 4$600.00 $2,400.00 $500.00 $2,000.00 $500.00 $2,000.00 $510.00 $2,040.00103 2564.602 INSTALL SIGNEACH 6$400.00 $2,400.00 $263.00 $1,578.00 $250.00 $1,500.00 $255.00 $1,530.00104 2564.602 DELINEATOR / MARKER PANELEACH 8$110.00 $880.00$90.00 $720.00$95.00 $760.00$97.00 $776.00105 2564.618 SIGNS F 530$60.00 $31,800.00$4.72 $2,501.60$71.50 $37,895.00$73.00 $38,690.00106 2573.501 STABILIZED CONSTRUCTION EXITLS 1$5,000.00 $5,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $5,000.00 $5,000.00107 2573.501 EROSION CONTROL SUPERVISORLS 1$7,000.00 $7,000.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $5,000.00 $5,000.00108 2573.502 STORM DRAIN INLET PROTECTIONEA 17$175.00 $2,975.00 $170.00 $2,890.00 $150.00 $2,550.00 $280.00 $4,760.00109 2573.502 CULVERT END CONTROLSEACH 6$130.00 $780.00$85.00 $510.00 $100.00 $600.00 $153.00 $918.00110 2573.503 SILT FENCE, TYPE MSLF 3748$2.50 $9,370.00$2.10 $7,870.80$2.10 $7,870.80$2.00 $7,496.00111 2573.503 SEDIMENT CONTROL LOG TYPE STRAWL F 246$3.50 $861.00$4.50 $1,107.00$3.75 $922.50$3.15 $774.90112 2574.505 SUBSOILINGACRE 5$800.00 $4,000.00 $315.00 $1,575.00 $500.00 $2,500.00 $204.00 $1,020.00113 2574.505 SOIL BED PREPARATIONACRE 5$500.00 $2,500.00 $315.00 $1,575.00 $250.00 $1,250.00 $1,020.00 $5,100.00114 2574.507 FILTER TOPSOIL BORROWC Y 489$55.00 $26,895.00$23.00 $11,247.00$42.00 $20,538.00$57.00 $27,873.00115 2574.508 FERTILIZER TYPE 3LB 1014$0.70 $709.80$1.05 $1,064.70$0.86 $872.04$1.25 $1,267.50116 2574.508 FERTILIZER TYPE 4LB 36$0.90$32.40$1.32$47.52$0.80$28.80$1.30$46.80117 2575.504 ROLLED EROSION PREVENTION CATEGORY 10 S Y 361$1.75 $631.75$1.48 $534.28$1.15 $415.15$3.60 $1,299.60118 2575.504 ROLLED EROSION PREVENTION CATEGORY 20 S Y 4483$2.50 $11,207.50$1.48 $6,634.84$1.30 $5,827.90$2.15 $9,638.45119 2575.504 ROLLED EROSION PREVENTION CATEGORY 25 S Y 33$4.00 $132.00$1.70$56.10$2.10$69.30$10.20 $336.60120 2575.505 SEEDINGACRE 5$500.00 $2,500.00 $368.00 $1,840.00 $150.00 $750.00 $510.00 $2,550.00121 2575.505 DISK ANCHORINGACRE 4$250.00 $1,000.00$80.00 $320.00 $150.00 $600.00 $128.00 $512.00122 2575.505 MOWINGACRE 8$250.00 $2,000.00 $105.00 $840.00 $125.00 $1,000.00 $168.00 $1,344.00123 2575.505 WEED SPRAYINGACRE 3$250.00 $750.00 $315.00 $945.00 $125.00 $375.00 $168.00 $504.00124 2575.506 WEED SPRAY MIXTUREGAL 2$100.00 $200.00 $630.00 $1,260.00$82.70 $165.40 $153.00 $306.00125 2575.508 SEED MIXTURE 25-141LB 69$8.00 $552.00$6.90 $476.10$3.61 $249.09$11.00 $759.00126 2575.508 SEED MIXTURE 25-151LB 94$8.00 $752.00$6.90 $648.60$3.22 $302.68$11.00 $1,034.00127 2575.508 SEED MIXTURE 33-261LB 9$35.00 $315.00$29.20 $262.80$23.50 $211.50 $102.00 $918.00128 2575.508 SEED MIXTURE 35-241LB 66$35.00 $2,310.00$17.60 $1,161.60$12.93 $853.38$22.00 $1,452.00129 2575.509 MULCH MATERIAL TYPE 1TON 4$400.00 $1,600.00 $315.00 $1,260.00 $400.00 $1,600.00 $204.00 $816.00130 2575.509 MULCH MATERIAL TYPE 3TON 5$500.00 $2,500.00 $315.00 $1,575.00 $550.00 $2,750.00 $230.00 $1,150.00131 2575.523 WATERMGAL 28$50.00 $1,400.00$53.00 $1,484.00 $100.00 $2,800.00$92.00 $2,576.00132 2575.523 RAPID STABILIZATION METHOD 3MGAL 14$500.00 $7,000.00 $425.00 $5,950.00 $850.00 $11,900.00 $875.00 $12,250.00133 2581.503 6" REMOVABLE PREFORM PAVEMENT MARKING TAP L F 9324$1.90 $17,715.60$2.15 $20,046.60$1.90 $17,715.60$2.00 $18,648.00134 2582.503 6" SOLID LINE MULTI COMP GR IN (WR)L F 6013$1.20 $7,215.60$3.40 $20,444.20$3.20 $19,241.60$3.25 $19,542.25135 2582.503 4" DBLE SOLID LINE MULTI COMP GR IN (WR)L F 2068$1.90 $3,929.20$5.25 $10,857.00$5.00 $10,340.00$5.10 $10,546.80136 2582.503 24" SOLID LINE PREF THERMO GR INL F 239$22.00 $5,258.00$27.00 $6,453.00$25.60 $6,118.40$26.00 $6,214.00137 2582.503 12" DOTTED LINE PREF THERMO GR IN ESRL F 98$19.00 $1,862.00$20.50 $2,009.00$19.50 $1,911.00$19.75 $1,935.50138 2582.518 CROSSWALK PREF THERMO GR IN CONT ESR S F 518$15.00 $7,770.00$22.05 $11,421.90$21.00 $10,878.00$21.50 $11,137.00Base Bid Total:$2,755,147.20$2,161,729.90$2,428,831.49$2,453,705.90PAGE 3 Bid TabulationTH 61 and 159th Street Reconstruction (#8526709)City of Hugo SP 8206-53WSB Project No. 019275-000Bid Opening: 07/21/2023 11:00 AM CDTDENOTES CORRECTED FIGURELine Item Item Code Item Description Units Quantity Unit Price ExtensionTH 61 & 159TH ST RECONSTRUCTION$2,755,147.201 2011.601 AS BUILT LS 1 $8,000.00 $8,000.002 2021.501 MOBILIZATION LS 1 $135,000.00 $135,000.003 2051.501 MAINT & RESTORATION OF HAUL ROADS LS 1 $1,500.00 $1,500.004 2101.502 GRUBBING EA 10 $300.00 $3,000.005 2104.502 REMOVE TEMPORARY BYPASS EACH 1 $45,000.00 $45,000.006 2104.502 REMOVE LIGHTING UNIT EACH 1 $600.00 $600.007 2104.502 REMOVE DELINEATOR / MARKER EA 2 $35.00 $70.008 2104.502 REMOVE SIGN EA 14 $60.00 $840.009 2104.502 REMOVE SIGN TYPE SPECIAL EACH 1 $80.00 $80.0010 2104.502 SALVAGE SIGN EA 6 $60.00 $360.0011 2104.503 SAWING CONCRETE PAVEMENT (FULL DEPTH) LF 1205 $6.50 $7,832.5012 2104.503 SAWING BIT PAVEMENT (FULL DEPTH) L F 999 $3.50 $3,496.5013 2104.503 REMOVE WATERMAIN LF 23 $30.00 $690.0014 2104.503 REMOVE SEWER PIPE (STORM) LF 82 $30.00 $2,460.0015 2104.503 REMOVE CURB & GUTTER LF 404 $5.50 $2,222.0016 2104.503 REMOVE UNDERGROUND WIRE L F 94 $2.00 $188.0017 2104.503 REMOVE NON-METALLIC CONDUIT L F 94 $3.00 $282.0018 2104.504 REMOVE PAVEMENT S Y 6094 $10.00 $60,940.0019 2104.504 REMOVE BITUMINOUS PAVEMENT S Y 480 $9.00 $4,320.0020 2104.518 REMOVE BITUMINOUS WALK S F 14490 $1.00 $14,490.0021 2104.518 REMOVE CONCRETE WALK S F 1140 $3.00 $3,420.0022 2105.607 SELECT GRANULAR BORROW MOD (LV) C Y 301 $35.00 $10,535.0023 2106.507 EXCAVATION - COMMON (P) C Y 18776 $8.00 $150,208.0024 2106.507 EXCAVATION - SUBGRADE (P) C Y 5615 $10.00 $56,150.0025 2106.507 GRANULAR EMBANKMENT (CV) (P) C Y 76 $30.00 $2,280.0026 2106.507 SELECT GRANULAR EMBANKMENT (CV) (P) CU YD 6764 $22.00 $148,808.0027 2106.507 COMMON EMBANKMENT (CV) (P) C Y 8258 $8.00 $66,064.0028 2118.507 AGGREGATE SURFACING (CV) CLASS 2 C Y 111 $90.00 $9,990.0029 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 20 $150.00 $3,000.0030 2130.523 WATER MGAL 25 $50.00 $1,250.0031 2211.507 AGGREGATE BASE (CV) CLASS 6 (P) C Y 5193 $33.00 $171,369.0032 2232.504 MILL BITUMINOUS SURFACE (2.0") S Y 2105 $12.00 $25,260.0033 2301.508 SUPPLEMENTAL PAVEMENT REINFORCEMENT LB 327 $15.00 $4,905.0034 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,B) TON 85 $93.00 $7,905.0035 2360.509 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 21 $93.00 $1,953.0036 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 35 $88.00 $3,080.0037 2360.509 TYPE SP 12.5 NON WEAR COURSE MIX (4,B) TON 3187 $84.00 $267,708.0038 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (4,C) TON 2079 $94.00 $195,426.0039 2451.507 FINE AGGREGATE BEDDING (CV) C Y 19 $45.00 $855.0040 2451.603 AGGREGATE BEDDING L F 300 $15.00 $4,500.0041 2501.502 12" RC PIPE APRON EACH 4 $1,250.00 $5,000.0042 2501.503 12" RC PIPE CULVERT DES 3006 CL V L F 24 $92.00 $2,208.0043 2502.503 4" PERF TP PIPE DRAIN L F 2912 $14.00 $40,768.0044 2504.603 6" WATER MAIN-DUCT IRON PIPE SEWER CL 52 L F 18 $250.00 $4,500.0045 2504.603 12" WATER MAIN-DUCT IRON PIPE SEWER CL 50 L F 780 $300.00 $234,000.0046 2503.503 22" SPAN RC PIPE-ARCH SEWER CL IVA L F 386 $240.00 $92,640.0047 2503.503 12" RC PIPE SEWER DES 3006 CLASS V LF 467 $84.00 $39,228.0048 2503.503 15" RC PIPE SEWER DES 3006 CLASS V LF 470 $90.00 $42,300.0049 2503.503 18" RC PIPE SEWER DES 3006 CLASS V LF 39 $105.00 $4,095.00Engineer EstimateUnit Price Extension Unit Price Extension Unit Price Extension$2,681,019.90 $2,892,997.66 $2,942,458.70$7,200.00 $7,200.00 $5,906.00 $5,906.00 $10,800.00 $10,800.00$150,000.00 $150,000.00 $144,234.74 $144,234.74 $266,760.00 $266,760.00$19,500.00 $19,500.00 $8,823.10 $8,823.10 $0.01 $0.01$350.00 $3,500.00 $400.00 $4,000.00 $111.00 $1,110.00$42,500.00 $42,500.00 $30,599.93 $30,599.93 $64,050.00 $64,050.00$475.00 $475.00 $420.00 $420.00 $1,200.00 $1,200.00$32.00 $64.00 $25.00 $50.00 $30.00 $60.00$26.50 $371.00 $25.00 $350.00 $30.00 $420.00$26.50 $26.50 $25.00 $25.00 $30.00 $30.00$26.50 $159.00 $25.00 $150.00 $30.00 $180.00$5.25 $6,326.25 $3.89 $4,687.45 $4.80 $5,784.00$2.75 $2,747.25 $3.28 $3,276.72 $2.40 $2,397.60$110.00 $2,530.00 $16.91 $388.93 $31.30 $719.90$35.00 $2,870.00 $23.98 $1,966.36 $17.56 $1,439.92$3.50 $1,414.00 $3.27 $1,321.08 $3.56 $1,438.24$3.25 $305.50 $3.00 $282.00 $1.92 $180.48$3.25 $305.50 $3.00 $282.00 $8.01 $752.94$6.70 $40,829.80 $13.67 $83,304.98 $10.83 $65,998.02$5.50 $2,640.00 $4.34 $2,083.20 $5.33 $2,558.40$0.35 $5,071.50 $0.43 $6,230.70 $0.99 $14,345.10$0.75 $855.00 $0.65 $741.00 $0.63 $718.20$32.00 $9,632.00 $48.98 $14,742.98 $25.60 $7,705.60$12.65 $237,516.40 $8.26 $155,089.76 $12.71 $238,642.96$8.00 $44,920.00 $18.74 $105,225.10 $16.46 $92,422.90$16.00 $1,216.00 $44.51 $3,382.76 $35.37 $2,688.12$19.00 $128,516.00 $37.67 $254,799.88 $24.20 $163,688.80$13.25 $109,418.50 $6.00 $49,548.00 $13.02 $107,519.16$103.50 $11,488.50 $170.44 $18,918.84 $104.28 $11,575.08$250.00 $5,000.00 $160.00 $3,200.00 $170.50 $3,410.00$253.00 $6,325.00 $47.59 $1,189.75 $68.20 $1,705.00$41.75 $216,807.75 $58.21 $302,284.53 $31.69 $164,566.17$2.75 $5,788.75 $2.61 $5,494.05 $1.44 $3,031.20$6.00 $1,962.00 $5.50 $1,798.50 $6.60 $2,158.20$104.00 $8,840.00 $98.56 $8,377.60 $105.06 $8,930.10$148.00 $3,108.00 $140.79 $2,956.59 $98.07 $2,059.47$137.00 $4,795.00 $130.74 $4,575.90 $98.07 $3,432.45$70.75 $225,480.25 $67.38 $214,740.06 $79.51 $253,398.37$92.00 $191,268.00 $87.49 $181,891.71 $101.80 $211,642.20$22.00 $418.00 $44.92 $853.48 $34.74 $660.06$10.50 $3,150.00 $23.69 $7,107.00 $12.20 $3,660.00$1,725.00 $6,900.00 $2,141.28 $8,565.12 $1,725.00 $6,900.00$132.00 $3,168.00 $77.04 $1,848.96 $96.60 $2,318.40$11.00 $32,032.00 $17.67 $51,455.04 $3.21 $9,347.52$67.00 $1,206.00 $102.35 $1,842.30 $109.64 $1,973.52$117.00 $91,260.00 $118.31 $92,281.80 $109.26 $85,222.80$126.00 $48,636.00 $142.51 $55,008.86 $172.70 $66,662.20$65.50 $30,588.50 $85.87 $40,101.29 $95.90 $44,785.30$68.75 $32,312.50 $88.16 $41,435.20 $104.72 $49,218.40$68.00 $2,652.00 $119.51 $4,660.89 $122.52 $4,778.28Dresel Contracting Inc.Peterson Companies Meyer Contracting Inc. PAGE 4 Bid TabulationTH 61 and 159th Street Reconstruction (#8526709)City of Hugo SP 8206-53WSB Project No. 019275-000Bid Opening: 07/21/2023 11:00 AM CDTDENOTES CORRECTED FIGURELine Item Item Code Item Description Units Quantity Unit Price ExtensionEngineer Estimate50 2503.503 21" RC PIPE SEWER DES 3006 CL V L F 28 $120.00 $3,360.0051 2503.602 CONNECT TO EXISTING STORM SEWER EA 1 $1,500.00 $1,500.0052 2503.602 INSPECTION HOLE EACH 5 $600.00 $3,000.0053 2503.603 24" STEEL CASING PIPE L F 85 $250.00 $21,250.0054 2504.602 CONNECT TO EXISTING WATERMAIN EA 2 $2,000.00 $4,000.0055 2504.602 HYDRANT EACH 1 $7,000.00 $7,000.0056 2504.602 RELOCATE HYDRANT & VALVE EACH 1 $5,000.00 $5,000.0057 2504.602 1.5" CORPORATION STOP EACH 1 $1,500.00 $1,500.0058 2504.602 2" CORPORATION STOP EACH 1 $2,000.00 $2,000.0059 2504.602 6" GATE VALVE & BOX EACH 1 $2,500.00 $2,500.0060 2504.602 12" GATE VALVE & BOX EACH 2 $3,000.00 $6,000.0061 2504.602 1.5" CURB STOP & BOX EACH 1 $1,000.00 $1,000.0062 2504.602 2" CURB STOP & BOX EACH 1 $1,200.00 $1,200.0063 2504.602 2"x1.5" TEE FITTING EA 1 $2,000.00 $2,000.0064 2504.603 1.5" TYPE K COPPER PIPE L F 10 $75.00 $750.0065 2504.603 2" TYPE K COPPER PIPE L F 10 $80.00 $800.0066 2504.604 4" POLYSTYRENE INSULATION SY 20 $70.00 $1,400.0067 2504.608 DUCTILE IRON FITTINGS LB 700 $12.00 $8,400.0068 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH 1 $5,000.00 $5,000.0069 2506.502 CASTING ASSEMBLY EACH 18 $1,100.00 $19,800.0070 2506.503 CONST DRAINAGE STRUCTURE DESIGN G L F 4 $700.00 $2,800.0071 2506.503 CONST DRAINAGE STRUCTURE DESIGN H L F 13 $600.00 $7,800.0072 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-48 L F 33 $1,000.00 $33,000.0073 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-60 L F 6 $1,400.00 $8,400.0074 2506.503 CONST DRAINAGE STRUCTURE DESIGN SD-72 L F 4 $2,200.00 $8,800.0075 2521.518 4" CONCRETE WALK SF 3602 $6.00 $21,612.0076 2521.518 6" CONCRETE WALK SF 2144 $11.00 $23,584.0077 2521.518 7" CONCRETE WALK S F 3870 $13.00 $50,310.0078 2521.518 3" BITUMINOUS WALK S F 3623 $2.50 $9,057.5079 2521.518 4" BITUMINOUS WALK S F 15656 $3.50 $54,796.0080 2521.602 DRILL & GROUT REINF BAR (EPOXY COATED) EACH 127 $20.00 $2,540.0081 2531.503 CONCRETE CURB & GUTTER DESIGN B618 LF 931 $22.00 $20,482.0082 2531.503 CONCRETE CURB & GUTTER DESIGN D424 L F 272 $30.00 $8,160.0083 2531.503 CONCRETE CURB & GUTTER DESIGN R424 L F 366 $30.00 $10,980.0084 2531.503 CONCRETE CURB & GUTTER DESIGN S524 L F 2782 $24.00 $66,768.0085 2531.618 TRUNCATED DOMES SF 272 $60.00 $16,320.0086 2533.503 PORTABLE PRECAST CONC BARRIER DES 8337 L F 3240 $20.00 $64,800.0087 2533.503 RELOCATE PORT PRECAST CONC BAR DES 8337 L F 1550 $6.00 $9,300.0088 2545.502 LIGHTING UNIT TYPE 9-40 EACH 14 $4,400.00 $61,600.0089 2545.502 LIGHT FOUNDATION DESIGN E EACH 14 $1,250.00 $17,500.0090 2545.502 SERVICE CABINET -TYPE L1 EACH 1 $7,650.00 $7,650.0091 2545.502 EQUIPMENT PAD B EACH 1 $1,350.00 $1,350.0092 2545.503 2" NON-METALLIC CONDUIT L F 15 $7.00 $105.0093 2545.503 3" NON-METALLIC CONDUIT L F 321 $19.75 $6,339.7594 2545.503 4" NON-METALLIC CONDUIT L F 80 $25.00 $2,000.0095 2545.503 UNDERGROUND WIRE 1/C 2 AWG L F 78 $5.00 $390.0096 2545.503 DIRECT BURIED LIGHTING CABLE 4/C 4 AWG L F 1687 $11.30 $19,063.1097 2554.502 GUIDE POST TYPE B EACH 4 $100.00 $400.0098 2563.601 TRAFFIC CONTROL LS 1 $30,000.00 $30,000.0099 2563.601 ALTERNATE PEDESTRIAN ROUTE LS 1 $8,500.00 $8,500.00Unit Price Extension Unit Price Extension Unit Price ExtensionDresel Contracting Inc.Peterson Companies Meyer Contracting Inc. $110.00 $3,080.00 $134.24 $3,758.72 $167.57 $4,691.96$1,775.00 $1,775.00 $1,918.42 $1,918.42 $1,380.00 $1,380.00$1,275.00 $6,375.00 $380.70 $1,903.50 $276.00 $1,380.00$307.00 $26,095.00 $316.43 $26,896.55 $294.94 $25,069.90$4,100.00 $8,200.00 $2,296.47 $4,592.94 $920.00 $1,840.00$7,025.00 $7,025.00 $9,157.03 $9,157.03 $7,273.75 $7,273.75$4,800.00 $4,800.00 $3,132.18 $3,132.18 $3,335.00 $3,335.00$2,275.00 $2,275.00 $1,670.00 $1,670.00 $500.25 $500.25$2,650.00 $2,650.00 $1,878.50 $1,878.50 $646.30 $646.30$3,250.00 $3,250.00 $3,241.61 $3,241.61 $3,565.00 $3,565.00$6,550.00 $13,100.00 $7,693.96 $15,387.92 $6,808.00 $13,616.00$1,725.00 $1,725.00 $1,139.44 $1,139.44 $1,184.50 $1,184.50$1,800.00 $1,800.00 $1,315.81 $1,315.81 $1,325.95 $1,325.95$850.00 $850.00 $1,705.65 $1,705.65 $1,276.50 $1,276.50$150.00 $1,500.00 $173.97 $1,739.70 $316.25 $3,162.50$155.00 $1,550.00 $186.26 $1,862.60 $414.00 $4,140.00$51.00 $1,020.00 $88.74 $1,774.80 $127.65 $2,553.00$10.50 $7,350.00 $28.91 $20,237.00 $14.33 $10,031.00$9,850.00 $9,850.00 $4,651.18 $4,651.18 $4,620.00 $4,620.00$1,250.00 $22,500.00 $778.82 $14,018.76 $660.00 $11,880.00$575.00 $2,300.00 $798.73 $3,194.92 $1,001.00 $4,004.00$550.00 $7,150.00 $563.62 $7,327.06 $985.77 $12,815.01$881.00 $29,073.00 $994.90 $32,831.70 $1,168.00 $38,544.00$1,475.00 $8,850.00 $1,774.08 $10,644.48 $1,952.50 $11,715.00$1,550.00 $6,200.00 $2,028.93 $8,115.72 $2,502.50 $10,010.00$7.50 $27,015.00 $7.10 $25,574.20 $7.46 $26,870.92$17.00 $36,448.00 $15.90 $34,089.60 $16.70 $35,804.80$11.00 $42,570.00 $10.20 $39,474.00 $10.71 $41,447.70$2.15 $7,789.45 $2.01 $7,282.23 $2.20 $7,970.60$2.55 $39,922.80 $2.51 $39,296.56 $2.64 $41,331.84$13.00 $1,651.00 $12.00 $1,524.00 $12.24 $1,554.48$26.00 $24,206.00 $26.80 $24,950.80 $24.99 $23,265.69$45.50 $12,376.00 $45.30 $12,321.60 $43.86 $11,929.92$50.00 $18,300.00 $49.30 $18,043.80 $47.94 $17,546.04$33.75 $93,892.50 $34.30 $95,422.60 $32.64 $90,804.48$67.50 $18,360.00 $64.00 $17,408.00 $65.28 $17,756.16$15.25 $49,410.00 $14.50 $46,980.00 $15.23 $49,345.20$4.25 $6,587.50 $4.00 $6,200.00 $4.20 $6,510.00$4,075.00 $57,050.00 $4,091.00 $57,274.00 $4,172.82 $58,419.48$1,175.00 $16,450.00 $1,090.00 $15,260.00 $1,401.48 $19,620.72$9,400.00 $9,400.00 $8,905.00 $8,905.00 $9,164.70 $9,164.70$2,050.00 $2,050.00 $1,935.00 $1,935.00 $2,244.00 $2,244.00$16.00 $240.00 $14.55 $218.25 $25.70 $385.50$20.50 $6,580.50 $19.50 $6,259.50 $16.33 $5,241.93$20.00 $1,600.00 $28.50 $2,280.00 $30.24 $2,419.20$4.50 $351.00 $4.25 $331.50 $4.45 $347.10$14.00 $23,618.00 $13.10 $22,099.70 $11.28 $19,029.36$74.00 $296.00 $70.00 $280.00 $84.00 $336.00$18,500.00 $18,500.00 $14,950.00 $14,950.00 $17,940.00 $17,940.00$5,275.00 $5,275.00 $4,500.00 $4,500.00 $36,660.00 $36,660.00PAGE 5 Bid TabulationTH 61 and 159th Street Reconstruction (#8526709)City of Hugo SP 8206-53WSB Project No. 019275-000Bid Opening: 07/21/2023 11:00 AM CDTDENOTES CORRECTED FIGURELine Item Item Code Item DescriptionUnits Quantity Unit Price ExtensionEngineer Estimate100 2563.613 PORTABLE CHANGEABLE MESSAGE SIGNUNIT DAY 14$250.00 $3,500.00101 2563.615 TEMPORARY IMPACT ATTENUATORAMBY 4$3,200.00 $12,800.00102 2563.615 RELOCATE TEMPORARY IMPACT ATTENUATOR AMBY 4$600.00 $2,400.00103 2564.602 INSTALL SIGNEACH 6$400.00 $2,400.00104 2564.602 DELINEATOR / MARKER PANELEACH 8$110.00 $880.00105 2564.618 SIGNS F 530$60.00 $31,800.00106 2573.501 STABILIZED CONSTRUCTION EXITLS 1$5,000.00 $5,000.00107 2573.501 EROSION CONTROL SUPERVISORLS 1$7,000.00 $7,000.00108 2573.502 STORM DRAIN INLET PROTECTIONEA 17$175.00 $2,975.00109 2573.502 CULVERT END CONTROLSEACH 6$130.00 $780.00110 2573.503 SILT FENCE, TYPE MSLF 3748$2.50 $9,370.00111 2573.503 SEDIMENT CONTROL LOG TYPE STRAWL F 246$3.50 $861.00112 2574.505 SUBSOILINGACRE 5$800.00 $4,000.00113 2574.505 SOIL BED PREPARATIONACRE 5$500.00 $2,500.00114 2574.507 FILTER TOPSOIL BORROWC Y 489$55.00 $26,895.00115 2574.508 FERTILIZER TYPE 3LB 1014$0.70 $709.80116 2574.508 FERTILIZER TYPE 4LB 36$0.90$32.40117 2575.504 ROLLED EROSION PREVENTION CATEGORY 10 S Y 361$1.75 $631.75118 2575.504 ROLLED EROSION PREVENTION CATEGORY 20 S Y 4483$2.50 $11,207.50119 2575.504 ROLLED EROSION PREVENTION CATEGORY 25 S Y 33$4.00 $132.00120 2575.505 SEEDINGACRE 5$500.00 $2,500.00121 2575.505 DISK ANCHORINGACRE 4$250.00 $1,000.00122 2575.505 MOWINGACRE 8$250.00 $2,000.00123 2575.505 WEED SPRAYINGACRE 3$250.00 $750.00124 2575.506 WEED SPRAY MIXTUREGAL 2$100.00 $200.00125 2575.508 SEED MIXTURE 25-141LB 69$8.00 $552.00126 2575.508 SEED MIXTURE 25-151LB 94$8.00 $752.00127 2575.508 SEED MIXTURE 33-261LB 9$35.00 $315.00128 2575.508 SEED MIXTURE 35-241LB 66$35.00 $2,310.00129 2575.509 MULCH MATERIAL TYPE 1TON 4$400.00 $1,600.00130 2575.509 MULCH MATERIAL TYPE 3TON 5$500.00 $2,500.00131 2575.523 WATERMGAL 28$50.00 $1,400.00132 2575.523 RAPID STABILIZATION METHOD 3MGAL 14$500.00 $7,000.00133 2581.503 6" REMOVABLE PREFORM PAVEMENT MARKING TAP L F 9324$1.90 $17,715.60134 2582.503 6" SOLID LINE MULTI COMP GR IN (WR)L F 6013$1.20 $7,215.60135 2582.503 4" DBLE SOLID LINE MULTI COMP GR IN (WR)L F 2068$1.90 $3,929.20136 2582.503 24" SOLID LINE PREF THERMO GR INL F 239$22.00 $5,258.00137 2582.503 12" DOTTED LINE PREF THERMO GR IN ESRL F 98$19.00 $1,862.00138 2582.518 CROSSWALK PREF THERMO GR IN CONT ESR S F 518$15.00 $7,770.00Base Bid Total:$2,755,147.20I hereby certify that this is an exact reporduction of bids received.Certified By:License No. 40886Date:July 21, 2023Unit Price Extension Unit Price Extension Unit Price ExtensionDresel Contracting Inc.Peterson CompaniesMeyer Contracting Inc. $159.00 $2,226.00 $150.00 $2,100.00 $157.50 $2,205.00$3,175.00 $12,700.00 $2,950.00 $11,800.00 $3,097.50 $12,390.00$525.00 $2,100.00 $500.00 $2,000.00 $525.00 $2,100.00$265.00 $1,590.00 $250.00 $1,500.00 $262.50 $1,575.00$100.00 $800.00$95.00 $760.00$99.75 $798.00$76.00 $40,280.00$71.50 $37,895.00$75.08 $39,792.40$3,700.00 $3,700.00 $1,000.00 $1,000.00$0.01$0.01$2,650.00 $2,650.00 $76,000.00 $76,000.00 $1,560.00 $1,560.00$185.00 $3,145.00 $150.00 $2,550.00 $150.00 $2,550.00$160.00 $960.00 $100.00 $600.00 $125.00 $750.00$2.15 $8,058.20$2.10 $7,870.80$3.75 $14,055.00$3.50 $861.00$3.75 $922.50$3.75 $922.50$600.00 $3,000.00 $998.19 $4,990.95 $156.25 $781.25$1,050.00 $5,250.00 $250.00 $1,250.00 $250.00 $1,250.00$58.00 $28,362.00$45.65 $22,322.85$44.20 $21,613.80$1.35 $1,368.90$0.86 $872.04$1.25 $1,267.50$1.35$48.60$4.25 $153.00$1.25$45.00$3.75 $1,353.75$1.15 $415.15$2.50 $902.50$2.25 $10,086.75$1.30 $5,827.90$2.50 $11,207.50$10.50 $346.50$4.55 $150.15$3.75 $123.75$525.00 $2,625.00 $150.00 $750.00 $312.50 $1,562.50$132.00 $528.00 $150.00 $600.00 $231.25 $925.00$175.00 $1,400.00 $475.00 $3,800.00 $156.25 $1,250.00$175.00 $525.00 $125.00 $375.00 $156.25 $468.75$160.00 $320.00$82.70 $165.40 $125.00 $250.00$11.00 $759.00$3.61 $249.09$5.00 $345.00$11.00 $1,034.00$3.22 $302.68$6.25 $587.50$105.00 $945.00$23.50 $211.50 $125.00 $1,125.00$22.75 $1,501.50$12.93 $853.38$75.00 $4,950.00$215.00 $860.00 $400.00 $1,600.00 $250.00 $1,000.00$250.00 $1,250.00 $550.00 $2,750.00 $312.50 $1,562.50$82.00 $2,296.00 $100.00 $2,800.00$99.64 $2,789.92$910.00 $12,740.00 $850.00 $11,900.00 $1,620.00 $22,680.00$2.10 $19,580.40$1.90 $17,715.60$1.94 $18,088.56$3.40 $20,444.20$3.20 $19,241.60$3.26 $19,602.38$5.30 $10,960.40$5.00 $10,340.00$5.10 $10,546.80$27.00 $6,453.00$25.60 $6,118.40$26.11 $6,240.29$20.50 $2,009.00$19.50 $1,911.00$19.89 $1,949.22$22.25 $11,525.50$21.00 $10,878.00$21.42 $11,095.56$2,681,019.90$2,892,997.66$2,942,458.70PAGE 6 K:\019275-000\Admin\Construction Admin\Bidding\019725-000 LOR 072123.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM July 21, 2023 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue N Hugo, MN 55038 Re: TH 61 & 159th Street Reconstruction SP 8206-53 City of Hugo, MN WSB Project No. 019275-000 Dear Mayor and Council Members: Bids were received for the above-referenced project on Friday, July 21, 2023, and were opened and read aloud. Six bids were received. The bids were checked for mathematical accuracy. Please find enclosed the bid summary indicating the low bid as submitted by Arnt Construction Company, Inc., Hugo, Minnesota in the amount of $2,161,729.90. The Engineer’s Estimate was $2,755,147.20. We recommend that the City Council consider these bids and award a contract in the amount of $2,161,729.90 to Arnt Construction Company, Inc. based on the results of the bids received. Sincerely, WSB Mark Erichson, PE Sr. Project Manager Attachments kkp