HomeMy WebLinkAbout2023.09.18 Packet
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. August 30, 2023 Midyear Budget Workshop
2. September 7, 2023, Council Meeting
3. September 12, 2023, Hugo Area Business Association Breakfast
4. September 12, 2023, Environmental Center Groundbreaking
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Stillwater Superintendent Mike Funk
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1. Approve Claims Roster
2. Approve Resignation of Cynthia Schoonover as Chair of the Historical Commission
and Appointment as Vice Chair
3. Approve Appointment of Brad LeTourneau Chair of the Historical Commission
4. Approve Special Event Permit for Hugo American Legion Oktoberfest Celebration and
Craft Show on October 7, 2023
5. Approve Resolution Approving Preliminary Tax Levy for 2024
6. Approve Resolution Approving Encroachment Agreement for 14320 Grantaire Lane N.
7. Approve Review of the Special Use Permit for Bald Eagle Sportsman Association
8. Approve Pay Request No. 2 to Northwest Asphalt, Inc. for Birch Tree Ponds Area
Street Improvement Project
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Phil Klein, Ward 2
Dave Strub, Ward 3
Mike Miron, Council at Large
City Council Agenda
Monday, September 18, 2023
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
H. PUBLIC HEARING
1. Nothing Scheduled
I. UNFINISHED BUSINESS
1. Declare Cost to be Assessed and Set Public Hearing for 2023 Birch Tree Ponds Area
Street improvement Project
J.
NEW BUSINESS
1. Nothing Scheduled
K. VISITOR PRESENTATIONS
1. Nothing Scheduled
L. COUNCIL PRESENTATIONS
1. Nothing Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Reminder- Kidz ‘n Biz on September 30, 2023, 2023
2. Schedule Hugo Fire Department Open House on October 7, 2023
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON SEPTEMBER 18, 2023
D.1 Approval of Minutes for the August 30, 2023 Midyear Budget Workshop
D.2 Approval of Minutes for the September 7, 2023, Council Meeting
D.3 Approval of Minutes for the September 12, 2023, Hugo Area Business Association
Breakfast
D.4 Approval of Minutes for the September 12, 2023, Environmental Center
Groundbreaking
Staff recommends Council approve the above minutes as presented.
F.1 Stillwater Superintendent Mike Funk
Superintendent Mike Funk will present information on the November 2023 Bond Referendum
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Resignation of Cynthia Schoonover as Chair of the Historical Commission
and Appointment as Vice Chair
Historical Commission founding member Cynthia Schoonover has served as Chair of the
Historical Commission since 2015 and has requested to resign as Chair but remain on as Vice-
Chair. Staff recommends Council approve the appointment of Cynthia as Vice-Chair and the
Certificate of Appreciation for her years as Chair on the Commission.
G.3 Approve Appointment of Brad LeTourneau Chair of the Historical Commission
With the resignation of Cynthia Schoonover as Chair on the Historical Commission, the
Commission and staff recommend Council approve the appointment of Brad LeTourneau as
Chair of the Historical Commission.
G.4 Approve Special Event Permit for Hugo American Legion Oktoberfest Celebration
and Craft Show on October 7, 2023
The Hugo American Legion Post 620 has applied for a Special Event Permit for their annual
Craft Show and Oktoberfest Celebration to be held on Saturday, October 7, 2023. This event
requires a Special Event Permit approved by Council because there will be about 200 people in
attendance, alcohol sold outdoors, and music outside until approximately 9 p.m. This event has
been held successfully for the past few years. Staff recommends Council approve the Special
Event Permit for the Hugo American Legion Post 620 in accordance with their application and
conditions in the memo.
G.5 Approve Resolution Approving Preliminary Tax Levy for 2024
At its August 30, 2023, Midyear Budget Workshop, the City Council listened to a presentation
from Finance Director Anna Wobse highlighting revenues and expenditures to-date as well as
projections for the 2024 fiscal year. It was the consensus of the Council that the 2024
preliminary tax levy provide for no increase in the urban tax rate. The total proposed 2024
property tax levy of $12,318,875 will keep the urban tax rate at 36.371% of tax capacity. Staff
believes this levy is sufficient to fund the operating and capital budgets in 2024 and meets the
objectives of the City Council and recommends the City Council approve the Resolution
Approving the Preliminary Tax Levy Payable in 2024.
G.6 Approve Resolution Approving Encroachment Agreement for 14320 Grantaire Lane N.
Nick Heinle, Owner of Prairie Homes, LLC, has requested an encroachment agreement for the
construction of a window well and fence located in a drainage and utility easement on the
property located at 14320 Grantaire Lane North. The City Council approved a variance at its
September 5, 2023 meeting to allow for the window well to encroach into the required side yard
setback by an additional 1 foot 8 inches. The fence is proposed to encroach on the easement
around the perimeter of the property before it meets the rear profile of the house. The window
well on the southeasterly side property line will encroach into the easement by 3 feet 8 inches.
The Senior Engineering Technician has reviewed the location of the window well and fence and
is comfortable with the request. Staff is recommending approval of the resolution approving an
encroachment agreement for the property located at 14320 Grantaire Lane North.
G.7 Approve Review of the Special Use Permit for Bald Eagle Sportsman Association
The Bald Eagle Sportsmen’s Association (BESA) has a SUP to operate a gun club on property
located at 6557 125th Street. Staff visited the gun club on July 13, 2023, to review the SUP and
found that the property is generally maintained. Staff recommends Council approve the SUP
review for the Bald Eagle Sportsman Association.
G. 8 Approve Pay Request No. 2 to Northwest Asphalt, Inc. for Birch Tree Ponds Area
Street Improvement Project
Northwest Asphalt, Inc. has submitted Pay Voucher No. 2 in the amount of $904,147.01 for
work certified through August 31, 2023, on the 2023 Birch Tree Ponds Street Improvement
Project. A majority of the work has been completed at this time with just punch-list items
remaining. The punch-list items will be completed over the next month. Staff recommends
Council approve payment to Northwest Asphalt, Inc. in the amount of $904,147.01.
I.1 Declare Cost to be Assessed and Set Public Hearing for 2023 Birch Tree Ponds Area
Street improvement Project
On March 6, 2023, the City of Hugo awarded a construction contract for the completion of the 2023 Birch
Tree Ponds Area Improvements Project. As part of the public improvement process, in accordance with
the requirement of state statutes Chapter 429 for assessments to benefitting properties, we need to declare
the costs to be assessed and conduct the assessment hearing. Staff has prepared two resolutions for your
consideration. The first resolution is a resolution declaring the costs to be assessed and ordering the
preparation of the proposed assessment roll for the 2023 Birch Tree Ponds Area Improvements
Project. The second resolution is a resolution calling the hearing on assessments for the 2023 Birch Tree
Ponds Area Improvements Project. Staff is requesting that the assessment hearing for the 2023 Birch
Tree Ponds Area Improvements Project be set for October 16, 2023.
M.1 Reminder- Kidz ‘n Biz on September 30, 2023, 2023
Council has scheduled a meeting to attend the Kidz ‘n Biz festival on Saturday, September 30, 2023,
from 9-noon at the Oneka Elementary School.
M.2 Schedule Hugo Fire Department Open House on October 7, 2023
The Hugo Fire Department will be holding their annual Open House on Saturday, October 7,
2023, from 11 a.m. – 3 p.m. Staff recommends Council schedule as a meeting if they wish to
attend.
N. Adjournment
MINUTES
City Council-Midyear Budget Review
Hugo City Hall
Wednesday, August 30, 2023
5:00 p.m.
Mayor Weidt called the meeting to order at 5:00 p.m.
PRESENT: Klein, Miron, Petryk, Strub Weidt
ABSENT: None
STAFF PRESENT: City Administrator Bryan Bear, Finance Director Anna Wobse, Fire Chief
Jim Compton, City Clerk Michele Lindau
Finance Director Anna Wobse began by talking about recent changes made in the 2023
legislative session that would have an impact on the budget including a one-time public safety
aid payment, repeal of the governor’s salary cap, changes in paid family and medical leave, and
two new sales taxes for transportation and metro housing. Hugo would receive a portion of the
housing tax that could only be used for affordable housing assistance. In the 2023 legislation
session, changes were also made to increase the Local Government Aid (LGA) distributions, of
which Hugo would still receive nothing. Another change was that detailed revenue and expense
information would no longer need to be included in the Truth in Taxation notices.
The City deviated from the flat tax rate policy last year because of the increase in residential
home values for 2023. The County’s estimated market value increase for 2024 was 7% for
residential and 21% for commercial properties. The 2024 budget was prepared using the same
tax rate as 2023 and would be monitored for recommendation to revert back. Wobse talked
about having different tax rates for rural and urban saying Council may want to discuss it more at
a future meeting.
Wobse said staff recommended Council continue contingency budgeting which ensures there
will either be a balanced budget or a surplus that could be put towards the Equipment Purchasing
Fund. This is in addition to the $200,000 budgeted for tax rate stabilization in the case of an
economy decline. She explained the 2024 taxable market value had increased by 12%, and to
remain at the lower tax rate, the proposed levy could not exceed $12,312,000.
The proposed levy was broken down into seven components, and Wobse provided information
on each beginning with debt service. The City had three outstanding bonds that equaled $962
per capita, which was lower than the statewide average of $1,943 per capita. The levy for
bonded debt was $993,037 and would remain at that level until pay 2041. The Street Levy
would fund the 2024 125th Street and Heather Avenue improvement projects. She noted the
Council previously approved using the ARPA funds to pay for the 2023 Birch Tree Ponds
improvement project. Additional funds were needed to repair roads damaged by the harsh
winter, and in order to cash flow those projects, staff recommended adding $600,000 to the
current levy. She recommended Council keep the Equipment Levy at $300,000 to fund future
Fire Department and Public Works equipment purchases. The Stormwater Levy and Special
Parks Fund Levy would remain at their current levels unless increased by Council.
Minutes for Midyear Budget Review on September 30, 2023
Page 2 of 4
The largest portion of the proposed tax levy was for general fund operations. In the General
Fund budget were employee wages that included funding for four currently vacant position. Staff
was currently looking to fill the fulltime Fire Chief position and a Public Works Utility Lead
Position. A Community Development Assistant and Deputy Clerk position would be filled on an
as needed basis. Public Works was requesting to reclassify the mechanic’s position to a Pay
Grade 6, and staff was requesting to increase the hourly rate for the Audio-Visual Technicians.
With the repeal of the Governor’s salary cap, the City Administrator pay grade was proposed to
increase to Pay Grade 14, Step 5. All employees were budgeted to receive a 4.5% cost of living
adjustment. Health insurance premiums would increase by 7.68%, much higher than the 2.15%
last year but not as high as the increase in 2019 by 21%.
Wobse talked about the budget for public safety. The 2024 budget had the funding for a fulltime
fire chief position, and once a fire chief was hired, officer salaries would be adjusted. The
current fire chief also recommended continuing the retention program that was modified last year
to increase the hourly rate by $1 instead of $.50 for each year of service from 5-10 years.
Washington County requested a new deputy be added for 2024. The City would be receiving
$703,253 in a one-time Public Safety Aid payment that must be used to provide public safety,
which would cover the cost a new deputy for the next four years.
Wobse summarized expenses and revenues saying the General Fund Budget was up $735,457 for
2024. In addition to employee and inflation costs, the increase could be attributed to added cost
for ordinance revisions, emergency siren maintenance, training classes, and small equipment
purchases. The budget contained funds for website updates and $200,000 for the sixth
consecutive year for tax rate stabilization. Revenues were budgeted conservatively by leaving
permit fees equivalent to 50 new housing starts and eliminating investment earnings as the
market was still unpredictable.
Wobse reminded the Council that Fiscal Disparities was a property tax program in the metro area
where each community receive a distribution. Hugo receives more than it contributes. The
proposed distribution to Hugo had decreased for Pay 2024 but would still pay for over 7% of the
total tax levy.
The assessor’s report showed the median value home increasesd by 6.6% to $408,700. At a tax
rate of 36.371%, the City tax on that home would increase by $100. Wobse presented a list
comparing tax rates of ten other Washington County cities. Stillwater was the highest at
49.146%, and Lake Elmo was the lowest at 24.064%. Hugo moved up on the list last year
because of the flat tax rate policy, where many cities lowered their tax rate. She explained that
when property values decline, those cities would have to increase their rates and Hugo’s would
remain the same. She reiterated that Hugo received no 2024 LGA distribution. Also, other cities
charge additional fees for stormwater, street lights, street maintenance and sales tax, etc. Hugo
does not charge additional fees, and that needed to be factored in when comparing tax rates.
Wobse presented information on the American Rescue Plan Act (ARPA) Funds. The City had
until December 31, 2024, to spend the $1,668,411.91 received. Initially, the Council was going
to spend those funds on the North Star Wetland Bank, but later decided to put it towards road
maintenance expenses. The Council needed to decide where the funds for the wetland bank
Minutes for Midyear Budget Review on September 30, 2023
Page 3 of 4
construction would come from, and it would likely be dependent on where the revenue from the
wetland bank would go.
The budget was prepared using the same urban tax rate as 2023, proposing a total 2024 levy of
$12,312,000. Wobse asked Council for direction to prepare the preliminary tax levy resolution
for consideration at the September 18, 2023, Council meeting. The Truth in Taxation hearing
was scheduled for December 4, 2023. The final levy could be lower but not higher than what
would be adopted at the September 18, 2023 meeting.
There was a question on if there was an internal measurement as a result of things costing more.
Wobse replied that there were no hard comparisons, but many invoices now included additional
administration fees, etc., and it was surmised that a portion of the levy increase was due to things
just costing more.
There was a question why the state decided to provide the City a $703,000 safety grant. Wobse
replied that it was part of the transportation bill and did not believe it would continue.
There was a question about the change in the LGA distribution amounts. Wobse replied that
there was now a greater focus on whether cities had unmet needs.
Council talked about the affordable housing tax and questioned whether it could be stockpiled.
There was also a suggestion about possibly partnering with the County on programs. Wobse said
it would need to be spent within three years of receiving, and the rules were still being worked
out.
There was a question about whether there was a disparity in services from rural to urban taxed
properties. The Mayor pointed out there were different cost in fighting fires and road
maintenance. Bear added that more detailed discussions would be needed.
The Council had a discussion on parks and asked about the park planner salary, insurance on the
parks, and the maintenance of park buildings. Wobse replied that the park planner salary now
came out of the general fund, along with most minor maintenance needs. Council questioned
where funds would come from when some older parks start needing full equipment replacement
and upgrades. Wobse replied that is something that would come out of the Parks Fund and
Council discussed a possible future need of raising the Parks Fund levy to fund major
improvements.
There was discussion on whether the budget could be increased for City streets. Wobse and Bear
explained there was an additional $600,000 budgeted for that next year, and that was the biggest
increase in the budget.
There was discussion on the stabilization levy and how large did the City want it to grow.
Wobse replied that she recently had a conversation with the City’s bond council who indicated
there was no set acceptable limit, and it was a good idea to keep it at a high level to help with
future bond ratings.
Minutes for Midyear Budget Review on September 30, 2023
Page 4 of 4
There was a question to Fire Chief Compton on whether the retention program was working. He
replied that the turnover rate since it started had been cut in half, and he liked the idea of step
increases.
There were comments about the importance of residents to know they are only getting the utility
bills and the City tax bill from the City and no other additional charges. The tax increase was
basically due to increase in expenses.
There was consensus among the Council to approve the budget as presented. Formal approval of
the budget would take place at the second Council meeting in September.
Klein made motion, Miron seconded, to adjourn at 5:55 p.m.
Respectfully Submitted,
Michele Lindau,
City Clerk
MINUTES
City Council Meeting
City Hall Council Chambers
Tuesday, September 5, 2023
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community
Development Director Rachel Juba, City Clerk Michele Lindau
Approval of Minutes for the City Council Meeting on August 21, 2023
Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held
on August 23, 2023, as corrected.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Metropolitan Council Representative Gail Cederberg
In early March, Governor Tim Walz appointed Gail Cederberg as the District 11 Representative
on the Metropolitan Council. City Administrator Bryan Bear displayed a map showing District
11 which covered a large portion of Washington County including the City of Hugo. Bryan
introduced Gail Cederberg.
Gail provided background saying she was raised in St. Paul and went to college in California.
She studied physics as an undergrade and moved to hydrology and environmental engineering,
and received her graduate’s degree in geochemical groundwater transport modeling. Her career
consisted of groundwater modeling at Nevada’s nuclear waste site, and cleaning up Superfund
sites in New Jersey. Gail and her family moved back to Mahtomedi 26 years ago. She retired in
April of 2021 and took care of her mom. Gail said she always kept track of the water issues in
this area and was encouraged to apply for the position at the Metropolitan Council. She wanted
to serve because she believed everyone should have the same quality of life she had growing up
here. Gail had worked with the environmental staff at the Met Council for many years and said
she felt the Met Council was a very talented group of people. She served on three committees
and was involved in developing many of their 2050 plans, the White Bear Lake Management
Study, and issues with PFAS contamination. With her policy background and technical
background, she felt this was a good position for her.
Council Meeting Minutes for September 5, 2023
Page 2 of 5
Mayor Weidt talked about the great relationship the City has had with the Met Council. Gail
said Susan Vento, who was Hugo’s representative prior to redistricting, had been an amazing
mentor.
Phil welcomed Gail and said they worked on the Metro Area Water Supply Commission
together. She said she is not on the committee but attended the meetings to keep involved on
what was going on.
Gail said she could be called on at any time, and she encouraged Council to dig into the City’s
plans and reach out to her for help to make things happen. She said she would stay informed on
the working group being formed for the White Bear Lake lawsuit.
Approval of Consent Agenda
Miron made motion, Petryk seconded, to approve the following Consent Agenda:
All Ayes. Motion carried.
1. Approve Claims Roster
2. Approve Annual Performance Review for Building Official Joel Hoistad
3. Approve Annual Performance Review for City Clerk Michele Lindau
4. Approve Resignation of Public Works Worker Paul Christianson
5. Approve Authorization to Advertise for Vacant Public Works Worker Position
6. Approve Resignation of EDA Member Mike Roberts
7. Approve Resolution Approving Variance for 14320 Grantaire Lane for Side Yard
Setback Encroachment for Window Wells
8. Approve Resolution Approving Final Plat and Development Agreement for The Shores
of Oneka Lake 2nd Addition
9. Approve Resolution Approving Minor Subdivision for Heidi Harvieux – property on
Jody Avenue North
10. Approve Pay Request No. 1 from Arnt Construction for 159th St/TH61 Improvements
11. Approve Resolution Approving Encroachment Agreement for 13129 Geneva Avenue
North – Hallberg
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Performance Review for Building Official Joel Hoistad
Joel Hoistad was hired on September 14, 2020, as the new building. Adoption of the Consent
Agenda approved the Annual Performance Review for Building Official Joel Hoistad.
Council Meeting Minutes for September 5, 2023
Page 3 of 5
Approve Annual Performance Review for City Clerk Michele Lindau
Michele Lindau was hired by the City of Hugo as a part time employee in 1997 and approved as a full-
time employee on May 1, 1999. On January 1, 2008, Michele became the new City Clerk. Adoption
of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau.
Approve Resignation of Public Works Worker Paul Christianson
Paul Christianson was hired as a Public Works Worker on September 27, 2004. Paul had submitted
his letter of resignation. Public Works Director Scott Anderson recommends Council approve the
letter of resignation from Public Works Worker Paul Christianson effective September 8, 2023.
Approve Authorization to Advertise for Vacant Public Works Worker Position
Adoption of the Consent Agenda approved advertising for the vacant public works worker
position and scheduling interviews as appropriate.
Approve Resignation of EDA Member Mike Roberts
At its February 1, 2021, meeting, Council appointed Mike Roberts to the EDA. Mike had
submitted his letter of resignation. Adoption of the Consent Agenda approved the letter of
resignation effective immediately.
Approve Resolution Approving Variance for 14320 Grantaire Lane for Side Yard Setback
Encroachment for Window Wells
Nick Heinle, Prairie Homes, LLC, had requested a variance to allow window wells to encroach
three feet, eight inches into the required side yard setback, where two feet was allowed by
ordinance. The two window wells were generally located on the north and south side of the
house. At its August 24, 2023, meeting, the Board of Zoning held a public hearing and
considered the request. There was only the applicant at the public hearing to speak. Staff outlined
the variance approval criteria, and the Board agreed that due to the unusual circumstances that
led to the construction of the window wells, there were practical difficulties in meeting the
ordinance standard. They unanimously recommended approval of the variance request to the
City Council. Adoption of the Consent Agenda approved RESOLUTION 2023-26
APPROVING A VARIANCE TO ALLOW WINDOW WELLS TO ENCROACH 3 FEET 8
INCHES INTO THE REQUIRED SIDE YARD SETBACK FOR THE PROPERTY LOCATED
AT 14320 GRANTAIRE LANE NORTH.
Approve Resolution Approving Final Plat and Development Agreement for The Shores of
Oneka Lake 2nd Addition
M/I Homes had requested approval of a final plat for The Shores of Oneka Lake 2nd Addition.
The City Council reviewed and approved the preliminary plat and PUD for The Shores of Oneka
Lake at its June 6, 2022, meeting. This request would plat 14 lots for the second phase of the
development. The lots met the minimum lot standards and requirements outlined in the
regulations for The Shores of Oneka Lake PUD. Adoption of the Consent Agenda approved
RESOLUTION 2023-27 APPROVING A FINAL PLAT AND DEVELOPMENT
AGREEMENT FOR M/I HOMES OF MINNEAPOLIS/ST. PAUL, LLC, FOR THE SHORES
OF ONEKA LAKE 2nd ADDITION.
Council Meeting Minutes for September 5, 2023
Page 4 of 5
Approve Resolution Approving Minor Subdivision for Heidi Harvieux – property on Jody
Avenue North
Heidi Harvieux had requested a minor subdivision of a 40-acre parcel located on Jody Avenue
North into a 30-acre parcel and a 10-acre parcel. At its August 24, 2023, meeting, the Planning
Commission held a public hearing, and unanimously recommended approval of the minor
subdivision. Adoption of the Consent Agenda approved RESOLUTION 2023-28 APPROVING
A MINOR SUBDIVISION FOR HEIDI HARVIEUX FOR PROPERTY LOCATED ON JODY
AVENUE NORTH.
Approve Pay Request No. 1 to Arnt Construction for the TH61/159th Street Roundabout
Improvement Project
Arndt Construction Company had submitted Pay Voucher No. 1 in the amount of $514,715.63
for work certified through August 31, 2023, on the TH61/159th Street Roundabout Improvement
Project. The temporary bypass lane had been constructed and existing roadway removals were
currently underway. Adoption of the Consent Agenda approved payment to Arnt Construction
Company in the amount of $514,715.63.
Approve Resolution Approving Encroachment Agreement for 13129 Geneva Avenue North
– Hallberg
Austin and Lauren Hallberg had requested an encroachment agreement to construct a fence
within a drainage and utility easement on property located at 13129 Geneva Avenue North. The
Senior Engineering Technician had reviewed the location of the fence and was comfortable with
the request. Adoption of the Consent Agenda approved RESOLUTION 2023-29 APPROVING
AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A FENCE
WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT
13129 GENEVA AVENUE NORTH.
Schedule Northern Environmental Center Groundbreaking Tuesday, September 12, 2023
City Administrator Bryan Bear informed Council that the Washington County Board of
Commissioners had invited Council to attend the Groundbreaking Ceremony for the new
Northern Environmental Center on Tuesday, September 12, 2023, at 2:30 p.m. at their new
location at 20001 Forest Boulevard North.
Weidt made motion, Klein seconded, to schedule a meeting to attend the groundbreaking
ceremony for the new Washington County Environmental Center.
All Ayes. Motion carried.
Reminder-HBA Breakfast on Tuesday, September 12, 2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
Hugo Area Business Association Breakfast with the Mayor on Tuesday, September 12, 2023,
from 7:30 – 9 a.m. at the Blue Heron.
Council Meeting Minutes for September 5, 2023
Page 5 of 5
Reminder-Dream of Wild Health Anniversary Celebration on Friday, September 15, 2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
Dream of Wild Health 25th Anniversary Celebration on Friday, September 15, 2023, from 2:00-
4:00 pm at their farm at 16085 Jeffrey Ave North.
Adjournment
Klein made motion, Strub seconded, to adjourn at 7:16 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council-HBA Business Breakfast
Blue Heron Grill
Tuesday, September 12 , 2023
7:30 a.m.
COUNCIL PRESENT: Klein, Miron, Strub, Petryk, Weidt
COUNCIL ABSENT: None
City Council members joined other members of the Hugo Area Business Association at the
business breakfast held at the Blue Heron Grill, 14725 Victor Hugo Boulevard. Mayor Weidt
presented an update on things happening in the City. The meeting ended at approximately 9 a.m.
Respectfully Submitted,
Bryan J. Bear
City Administrator
MINUTES
City Council - Environmental Center
20001 Forest Boulevard North
Tuesday, September 12 , 2023
2:30 p.m.
COUNCIL PRESENT: Klein, Miron, Strub, Petryk, Weidt
COUNCIL ABSENT: None
Council Members attended the Groundbreaking Ceremony for the new Washington County
Northern Environmental Center on Tuesday, September 12, 2023, at 2:30 p.m. at their new
location at 20001 Forest Boulevard North. This was also attended by the Washington County
Board of Commissioner members
Respectfully Submitted,
Michele Lindau,
City Clerk
City of Hugo Claims
September 18, 2023 G. 1
Vendor Invoice Amount Description Department
Abdo Financial Solutions LLC 476077 2,300.00$ Accounting Assistance Finance Dept
Allied Blacktop Company 10453 1,375.00$ Driveway Repairs-Downtown Street Improvement Project Street Reconstruction
AutoNation Inc 364093 395.00$ Repairs - Unit #115-12 Street Dept
AutoNation Inc 367559 8.80$ Parts - Unit #6106-19 Fire Dept
Baller, Scott CLAIM 30.00$ Webinar Registration (MN Dept of Labor & Industry) Building Inspections
Canteen Refreshment Services MSP78262 312.98$ Breakroom Supplies Gen Gov't Bldgs
Canteen Refreshment Services MSP78263 160.83$ Breakroom Supplies Public Works
Canteen Refreshment Services MSP79244 212.95$ Breakroom Supplies Gen Gov't Bldgs
CDW Government LQ03859 266.78$ UPS Backups for SCADA System Water & Sewer
CDW Government KS65093 (15.67)$ Wireless Mouse (1) (Returned) Building Inspections
Cintas Corporation 5174526170 208.98$ First Aid Supplies Public Works
Cintas Corporation 5174526170 173.88$ First Aid Supplies Gen Gov't Bldgs
CivicPlus 267093 4,725.00$ CivicRec Room Rental Software Annual Fees Various
Como Lube & Supplies 698045 35.00$ Used Oil Pick Up Public Works
Companion Animal Control LLC August 1,069.97$ Callout Fees & Mileage Animal Control
Earl F. Andersen 0133755-IN 209.30$ Street Sign Plates Street Dept
Earl F. Andersen 0133756-IN 1,465.10$ Street Sign Plates Street Dept
Ferguson Waterworks 313478 166.70$ HVAC Filter Kits - Public Works Public Works
Ferguson Waterworks 313486 52.70$ HVAC Filter Media - Public Works Public Works
Ferguson Waterworks CM000968 (93.02)$ HVAC Filter Media - Public Works (Returned) Public Works
Fire Catt LLC 12967 2,502.50$ Fire Hose Testing Fire Dept
Forest Lake Napa August 2,012.52$ Auto Parts and Shop Supplies Various
Gene's Disposal Service Inc 483195 950.04$ September Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 483195 271.75$ September Waste Hauling - Lions Park Parks Dept
Gene's Disposal Service Inc 483195 225.79$ September Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 483195 221.75$ September Waste Hauling - Rice Lake Room Public Works
Gene's Disposal Service Inc 483195 221.75$ September Waste Hauling - Hanifl Parks Dept
Gene's Disposal Service Inc 483195 220.21$ September Waste Hauling - City Hall Gen Gov't Bldgs
Gopher State One Call 3080485 461.70$ August Service Charges Water & Sewer
Hawkins Inc 6571976 4,690.78$ Water Chemicals Water Utility
HD Sod Inc 12093 24.01$ Sod (Plow Damage) Street Dept
Hugo Business Association E1169 120.00$ Business Networking Meeting Various
Hugo Business Association E1172 15.00$ Business Networking Meeting Planning & Zoning
Hugo Equipment Company 194449 29.98$ Parts for Weed Whips Parks Dept
Hugo Equipment Company 195904 133.99$ Parts - Unit #309-05 Parks Dept
Hugo Equipment Company 196462 47.98$ Small Engine Oil Parks Dept
Hugo Feed Mill 150972 29.95$ Shop Tools Public Works
Hugo Feed Mill 151071 55.00$ Grass Seed Street Dept
Hugo Feed Mill 152011 5.49$ Hardware - PPP Parks Dept
Innovative Office Solutions LLC IN4310629 107.48$ Folders and Notepads Administration
Innovative Office Solutions LLC IN4310646 207.78$ Toner Cartridge Finance Dept
Instrumental Research Inc 5111 122.00$ Water Bacteria Testing Water Utility
Interstate Battery System of Minneapolis 110057014 434.85$ Batteries - Unit #114-07 & Unit #115-12 Street Dept
Interstate Battery System of Minneapolis 110057014 142.95$ Battery - Unit #8103-06 Fire Dept
Interstate Battery System of Minneapolis 110057014 53.95$ Battery - Unit #309-05 Parks Dept
Kath Fuel Oil Service Co. 779112 75.00$ Bulk Lubricants Public Works
Kath Fuel Oil Service Co. 781076 165.00$ Bulk Lubricants Public Works
Kath Fuel Oil Service Co. 12320094 11,588.05$ August Unleaded Gas & Diesel Purchases Various
Knowlan's Super Markets Inc 8599 14.77$ Meeting Supplies Planning & Zoning
L.T.G. Power Equipment 280130 80.47$ Parts - Unit #344-20 Parks Dept
Laughlin's Pest Control 60576 97.75$ September Pest Control Service Gen Gov't Bldgs
League of Minnesota Cities 389239 16,166.00$ Annual Membership Dues Dues & Subscriptions
Lincoln National Life Insurance Co. October 1,211.22$ Disability Premium Finance Dept
Loffler Companies Inc 510612088 501.80$ September Copier Service Payment Administration
MacQueen Emergency P19097 2,476.95$ Structural Boots Fire Dept
MacQueen Equipment Inc P52372 214.15$ Waypoint Streamlight Spotlight & Cord - Unit #117-19 Engineering
Marco INV11589923 48.75$ September Copier Maintenance Building Inspections
MCFOA Registration 20.00$ Meeting Registration - M. Lindau City Clerk
Metering & Technology Solutions INV3318 6,086.14$ Water Meters Water Utility
Metro Area Management Association 1624 25.00$ MAMA Meeting Registration - B. Bear Administration
Metro-INET 1463 8,393.00$ September Computer Service Various
Minnesota Mayors Association Dues 30.00$ Annual Membership Dues Mayor & Council
Minnesota Recreation & Parks Assoc Registration 89.00$ Conference Registration - Rick Kieffer Parks Dept
MN Fire Service Certification Board 11764 210.00$ Recertifications (8) Fire Dept
Northern Door Company 73465 148.00$ Garage Door Repairs - 14696 Fondant Ave Rental Properties
Northern Door Company 73569 210.00$ Garage Door Repairs Fire Dept
Northern Salt Incorporated 29554 53,746.29$ Chloride Application (Dust Control Project) Street Dept
Nuss Truck & Equipment PSO035784-1 308.32$ Windshield Glass - Unit #202-17 Street Dept
Nuss Truck & Equipment PSO035784-1 308.32$ Windshield Glass - Unit #204-14 Street Dept
Page 1
City of Hugo Claims
September 18, 2023 G. 1
Vendor Invoice Amount Description Department
O'Reilly Auto Parts 5914-256587 21.54$ Parts - Unit #106-13 Water & Sewer
O'Reilly Auto Parts 5914-257609 38.03$ Parts - Unit #119-22 Street Dept
Otter Lake Animal Care Center 239390 275.00$ Boarding & Rescue Fees Animal Control
Oxygen Service Company 3562069 102.04$ Welding Supplies Public Works
Palmquist, Jason CLAIM 230.81$ A/V Adapters for Training Materials (Best Buy) Fire Dept
Reliable Plus Carwash Services Inc 3292927 105.00$ Parts for Washbay Public Works
Ricoh USA, Inc 107615962 194.61$ October Copier Lease Payment Public Works
Ricoh USA, Inc 5068019567 166.40$ Overage Charges (Color) Public Works
Ricoh USA, Inc 5068019567 14.61$ Overage Charges (B & W) Public Works
Signature Lighting Inc 1356 512.64$ Streetlight Repairs Street Dept
SiteOne Landscape Supply LLC 134450548-001 2,753.08$ Irrigation Hardware Parks Dept
St. Croix Recreation Fun Playgrounds Inc 21713 572.00$ Basketball Hoop Crank - Oakshore Park Special Parks Fund
Synchrony Bank 853481273LEHVKRQZ 29.88$ Pest Control Supplies Parks Dept
T.A. Schifsky & Sons Inc 69589 3,620.62$ Asphalt Street Dept
T.A. Schifsky & Sons Inc 69620 1,074.92$ Asphalt Street Dept
T.A. Schifsky & Sons Inc 69640 7,702.31$ Asphalt Street Dept
Terry's Repair Co 7023 690.23$ Repairs - Unit #115-12 Street Dept
Torqbuddy LLC 224501 270.00$ Repairs - Kerf Cutter Water Utility
UniFirst Corporation 1410009058 145.84$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410010438 145.84$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
Verizon Wireless 9942760932 48.71$ Cellular Phone Charges Public Works
Verizon Wireless 9943635772 1,050.97$ Cellular Phone Charges Various
Verizon Wireless 9943635772 78.73$ Equipment Charge Fire Dept
Walser Polar Chevrolet 301335 318.64$ Repairs - Unit #106-13 Water & Sewer
Washington County 217114 171.95$ Updated Parcel Data Planning & Zoning
White Bear Glass Inc 153215 1,080.00$ Window Replacement - Oneka Room Gen Gov't Bldgs
Xcel Energy 51-0013009096-8 141.76$ Water Tower No. 4 Electric Water Utility
Xcel Energy 51-0013493712-0 777.56$ Lions Park Pavilion Electric Parks Dept
Xcel Energy 51-0013493712-0 (27.22)$ Lions Park Pavilion Natural Gas Service Parks Dept
150,889.96$ Total Claims for September 18, 2023
Page 2
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: Preliminary Tax Levy Payable in 2024
DATE: For the City Council Meeting of September 18, 2023
REQUESTED COUNCIL ACTION
Motion to adopt Resolution Approving Preliminary Tax Levy Payable in 2024.
At the mid‐year budget workshop it was the consensus of the City Council that the 2024 preliminary tax
levy provide for no increase in the current urban tax rate. Using preliminary tax capacity data provided by
Washington County, the total proposed 2024 property tax levy of $12,318,875 will keep the urban tax rate
at 36.371% of tax capacity.
The proposed tax levy is broken down into the following major categories:
Required Tax Levies – Debt Service
Improvement Bonds of 2011
Capital Improvement Plan Bonds of 2020
Tax Abatement Bonds of 2021
Total Debt Service Levy
$ 18,569
434,359
540,109
$993,037
Discretionary Tax Levies
General Operating Levy
Street Capital Improvement Program
Equipment Purchasing and Replacement
Stormwater Improvements
Neighborhood Park Improvements
Firefighter’s Relief
Total Discretionary Tax Levies
Total Certified Tax Levy
$8,867,181
1,760,000
300,000
278,788
92,000
27,869
$11,325,838
$12,318,875
2024 Proposed Tax Levy
Page 2
Debt Service Tax Levies
This levy is required under the terms of the 2011 Improvement Bond bondholder agreement and per the
terms of the official statements for the 2020 Capital Improvement Plan Bond and 2021 Tax Abatement
Bond. These taxes are used to make principal and interest payments on general obligation bonds issued
by the city. The total levy for debt service in 2024 is $993,037.
General Operating Levy
The levy for general operating purposes is $8,867,181. This levy is used, along with non‐property tax
revenues, to fund general government, public safety, public works, and other city operations. This levy is
needed to balance the general fund with no structural deficit (i.e. transfers from other funds).
The proposed tax levy provides for step increases, a cost‐of‐living adjustment, and health insurance
premium coverage for eligible employees for the 2024 calendar year. The proposed levy also contains a
$200,000 appropriation to provide for flat tax rate stabilization should the taxable market value of
property decline due to an economic downturn.
Street Capital Improvement Program Levy
First instituted in 2006, this levy is used to defray a portion of the city’s share of street reconstruction
projects. The proposed levy for 2024 is $1,760,000, which is a $600,000 increase over the 2023 levy.
Additional dollars are being proposed in order to help fully fund the updated street CIP that was approved
after many unexpected city streets were found to be in need of reconstruction after the harsh winter.
When combined with state construction aid, these funds will allow us to continue improving our network
of streets without the need to issue additional debt.
Equipment Purchasing Levy
This levy is needed to replace big ticket equipment items in the Public Safety and Public Works
Departments that have exceeded their useful life. These items include plow trucks, pickup trucks, dump
trucks, and firefighting vehicles. New equipment prices are ever increasing and in order to be able to fund
future Public Safety and Public Works equipment the proposed levy for 2024 is $300,000.
Storm Water Improvement Levy
This levy is needed to fund water reuse projects and improvements to our drainage systems, including the
repair and/or replacement of catch basins. Eventually funds will be needed to maintain our system of
drainage ponds. This levy is in the amount of $278,788.
2024 Proposed Tax Levy
Page 3
Park Improvement Levy
First instituted in 2007, this levy is used to finance capital improvements to the city’s neighborhood park
system. The proposed neighborhood park improvement levy for 2024 is $92,000.
Fire Relief Levy
This levy is used to accumulate funds to meet the city’s future pension obligations for the Hugo
Firefighter’s Relief Association. Taxes are levied in an amount equal to the PERA employer percentage as
applied to total fire department wages and salaries. These funds are placed in a special revenue fund and
can only be used to make mandatory contributions to the pension fund. The levy for 2024 is $27,869.
Certified Property Tax Levy
The total amount of property taxes to be certified to the county for inclusion in the truth‐in‐taxation
notices amounts to $12,318,875.
Fiscal Disparities
Fiscal Disparities is a program designed by the state legislature to distribute a portion of growth in
commercial and industrial tax values to cities in the seven‐county metropolitan area. Historically, the City
of Hugo has been a “winner” in that we receive more value from the pool than we contribute.
Washington County has certified the payable 2024 amount of $887,514, a decrease of $35,656 from the
previous year. This amount serves to lower the total property tax dollars paid by residents of the city.
Pay 2024
Proposed
Certified Property Tax Levy $ 12,318,875
Less: Fiscal Disparities $ (887,514)
Local Portion of Levy $ 11,431,361
Taxable Market Value and Tax Capacity
The county tax department has released a preliminary estimate of taxable market value and tax capacity
data for next year. The county estimates an increase in the total tax capacity of 13%. These numbers will
most likely change when the county releases “final” numbers prior to the budget adoption meeting
scheduled for December 4, 2023.
2024 Proposed Tax Levy
Page 4
Tax Rates
The total proposed 2024 property tax levy of $12,318,875 will keep the urban tax rate at 36.371% of tax
capacity.
Based on estimated market and tax capacity values, the levy proposed herein will move the urban and
rural tax as follow:
Pay 2024
Proposed
Tax Rate Calculations:
Local Portion of General Expense $ 10,509,867
Divided by Tax Capacity $ 31,390,418
Urban Tax Capacity for General
Expense 33.481%
Less 10% for Rural -3.348%
Local Portion of Debt Service Levy $ 921,494
Divided by Total Tax Capacity $ 31,886,972
Tax Capacity for Debt Service 2.890%
Total Urban Tax Rate 36.371%
Total Rural Tax Rate 33.023%
City Tax on Median Valued Homestead
According to the latest Washington County data, the median taxable value of a homestead property in Hugo
has increased $25,300 to $408,700, an increase of 6.60%. The tax on this homestead will increase as
follows:
Pay 2024 Percent
Change
City Tax on Median Value Homestead:
Median Taxable Value Prior to
Exclusion $ 408,700
6.60%
Market Value Exclusion $ (457)
Median Taxable Value After Exclusion $ 408,243 7.24%
Tax Capacity $ 4,082
Net Tax $ 1,485 7.24%
Dollar Change $ 100
2024 Proposed Tax Levy
Page 5
Maximum Tax Levy
The preliminary tax levy adopted by the Council on September 18, 2023 can be decreased (but not
increased) following the budget and tax levy public hearing in December. Thus, the preliminary levy
needs to be set at the maximum amount that the Council determines is appropriate.
Conclusion
The proposed tax levy provides for a balanced operating budget and provides funds to maintain a flat urban
tax rate.
Attachment
Resolution Approving Preliminary Tax Levy Payable in 2024
Fund Certified Tax Levy
General Operating 101 8,867,181$
Park Improvements 225 92,000$
Fire Relief 226 27,869$
Equipment Purchasing 403 300,000$
Street Capital Improvements Program 408 1,760,000$
Stormwater Improvements 605 278,788$
Total General Levy 11,325,838$
Improvement Bonds of 2011 (General Obligations) 317 18,569$
Public Works Facility CIP Bonds (General Obligations) 324 434,359$
Lions Park Abatement Bonds (General Obligations) 325 540,109$
Total Debt Service Levy 993,037$
Total Certified Tax Levy 12,318,875$
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
Whereupon said resolution was declared passed and adopted this 18th of September, 2023.
Tom Weidt, Mayor
Michele Lindau, City Clerk
BE IT FURTHER RESOLVED that the Truth-in-Taxation public hearing be held on Monday,
December 4, 2023, at 7:00 at City Hall, 14669 Fitzgerald Avenue N, Hugo, Minnesota
RESOLUTION 2023 -
RESOLUTION APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2024
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the following sums of money be levied
for the current year, payable in 2024, upon the taxable property in the City of Hugo,
and certified to Washington County for collection:
Agenda Number: G.6
CITY OF HUGO
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Max Gort, Associate Planner
SUBJECT: Nick Heinle – Prairie Homes, LLC, 14320 Grantaire Lane North –
Encroachment agreement to allow a window well and fence within a drainage and
utility easement on property located at 14320 Grantaire Lane North.
DATE: September 13, 2023 for the City Council meeting of September 18, 2023
ZONING: Planned Unit Development (PUD)
LAND USE: Low Density Residential (LD)
60-DAY REVIEW DEADLINE: September 29, 2023
1. BACKGROUND
On June 28, 2023, there was a building permit issued for the new construction house. The survey
and house plans showed the proposed encroachment of the window wells. The house is currently
under construction and the window wells have already been constructed. The permit was issued
in error since the window well encroachment exceeded the 2-foot encroachment allowance. It
was brought to staff’s attention and staff required the applicant to apply for a variance to allow
the additional encroachment of 1 foot 8 inches.
At its August 24, 2023 meeting the Board of Zoning Appeals and Adjustments held a public
hearing and considered the variance request. During the meeting, the applicant spoke to the
construction of a fence on both sides of the house to mitigate the encroaching window well’s
visibility from the street. The Board unanimously recommended approval of the variance
request, which was approved by the City Council at its September 5, 2023 meeting.
The City maintains a drainage and utility easement at a width of 5 feet on the side property lines
and 10 feet on the rear property line. The fence is proposed to encroach on the easement around
the perimeter of the property before it meets the rear profile of the house. The window well on
the southeasterly side property line will encroach into the easement by 3 feet 8 inches.
2. DESCRIPTION OF REQUEST:
The applicant has requested an encroachment agreement to allow construction of a window well
and fence within a drainage and utility easement on property located at 14320 Grantaire Lane
North. The Senior Engineering Technician has reviewed the location of the window well and
the fence and is comfortable with the request.
2. CONCLUSION/RECOMMENDATION:
Staff has reviewed the request and recommends that the City Council approve the encroachment
agreement for the property located at 14320 Grantaire Lane North.
ATTACHMENTS:
1.Location Map
2.Encroachment Agreement Resolution
3.Encroachment Agreement
4.Site Plans
RESOLUTION 2023-XX
APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW
CONSTRUCTION OF A WINDOW WELL AND FENCE WITHIN A DRAINAGE
AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 14320
GRANTAIRE LANE NORTH
WHEREAS, an application has been filed by Nick Heinle, Prairie Homes, LLC, that
requests approval of an encroachment agreement to allow construction of a window well
and fence within a drainage and utility easement on the property located at 14320 Grantaire
Lane North, legally described as follows;
Lot 10, Block 3, Victor Gardens East, Washington County, Minnesota.
WHEREAS, the City Council approved a variance request at its September 5th, 2023
meeting to allow a window well to encroach an additional 1 foot, 8 inches into the allowed
side yard setback.
WHEREAS, the City Council has fully considered the request for the encroachment
agreement.
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HUGO, MINNESOTA, that it should and hereby does approve the encroachment
agreement on property located at 14320 Grantaire Lane North.
ADOPTED by the City Council this 18th day of September, 2023.
________________________________________
Tom Weidt, Mayor
ATTEST:
_________________________________
Michele Lindau, City Clerk
ENCROACHMENT AGREEMENT
THIS AGREEMENT is made this 18th day of September, 2023 by and between the CITY OF
HUGO, a Minnesota municipality (hereinafter “City”) and, Nick Heinle, Prairie Homes, LLC,
(hereinafter “Owner”), and their successors in title.
WHEREAS, the City has an easement for drainage and utility purposes (the “Easement”)
along the southerly, westerly, northerly, and easterly portion of the Owner’s property, which is
legally described as:
Lot 10, Block 3, Victor Gardens East, Washington County, Minnesota.; and,
WHEREAS, Owner is desirous of constructing a window well and a fence within the
easement area; and,
WHERAS, the City will permit the placement of a window well and a fence in the area
described herein subject to the terms and conditions hereof.
NOW, THEREFORE, in consideration of the premises and for good and valuable
consideration, the receipt of which is acknowledged, the City will permit the encroachment on its
easement as set forth herein and subject to the conditions set forth below:
1. Owner and their successors in title may install and maintain a window well and a
fence within the Easement, and the window well and fence shall be constructed in accordance with
the plans on file with the City of Hugo.
2. No plantings, trees, permanent improvements or structures other than the window
well and fence and approved landscaping may be maintained or placed in the easement area.
3. Owner shall maintain the window well and fence in good repair and shall not permit
it to be expanded, lengthened or to impair the City’s easement or its rights thereunder in any respect.
4. The encroachment granted to Owner herein is subject to the existing easement rights
of the City as granted in various easements.
5. The City will notify Owner if it requires removal or relocation of the window well or
fence or any part of it. Thereafter, Owner shall remove the window well or fence according to the
direction of the City and if Owner fails to do so, the City may enter upon the land and remove as
much of the window well or fence as required and cast it upon the adjoining lands. In such an event,
the City shall not be liable to Owner for any costs, loss or damage whatsoever, and may assess the
property for all of its costs incurred in removing the window well or fence, and Owner waive all
formalities, requirements and defenses arising from or relating to Minnesota Statutes Section 429
relating to or arising from the work done by the City.
6. To the fullest extent permitted by law, Owner agrees to release, defend, protect,
indemnify, save and hold harmless the City, its agents, directors, employees, shareholders and
contractors against any and all claims, costs and liabilities, including the costs of defense for
damages, injury or death arising from or in any way connected to the installation, maintenance,
repair, removal and/or presence of the window well and/or fence, regardless of whether such harm is
to Owner, the City, the employees or officers, guests or invitees of either or any other person or
entity, except Owner shall not be liable under this paragraph for loss or damage to the extent
resulting from the negligence of the indemnified parties.
7. The permission granted herein is limited exclusively to the proposed window well
and fence within the specified portion of the easement area of the City’s Easement. Owner shall not
alter the grade or permit such alteration anywhere upon the land upon which the City has reserved its
easement rights without proper express written consent of the City.
8. Owner shall, at all times, use their best efforts to conduct all of their activities on said
Easement in such a manner as to not interfere with or impede the operation of the City’s Easement
and related activities in any manner whatsoever, and shall follow the direction of the City.
9. This Agreement shall run with the land and inure to the benefit and be binding upon
the parties hereto, their heirs, successors and assigns.
10. Owner shall be responsible for the costs of recording this Agreement with the
Washington County Recorder.
WHEREUPON, the parties have set their hands this day of , 2023.
CITY OF HUGO
By By
Tom Weidt, Mayor Michele Lindau, City Clerk
STATE OF MINNESOTA )
) ss.
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2023, before me, a Notary Public, personally
appeared TOM WEIDT and MICHELE LINDAU, of the City of Hugo, a Minnesota municipality within
the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority
of the City Council of the City of Hugo, and TOM WEIDT and MICHELE LINDAU acknowledge said
instrument to be the free act and deed of said City of Hugo.
__________________________________________
Notary Public
_____________________________________
Nick Heinle
Prairie Homes, LLC, Owner
STATE OF MINNESOTA )
) ss. (Individual Notary)
COUNTY OF WASHINGTON)
On this _____ day of __________________, 2023, before me, a Notary Public, personally
appeared Nick Heinle, owner, Prairie Homes, LLC, who signed the foregoing instrument and
acknowledged said instrument to be their free act and deed.
__________________________________________
Notary Public
THIS INSTRUMENT DRAFTED BY:
David K. Snyder
Johnson & Turner, P.A.
56 East Broadway Avenue, Suite 206
Forest Lake, MN 55025
(651) 464-7292
Agenda Number G.7
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING APPLICATION
STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Community Development Assistant
SUBJECT: Bald Eagle Sportsmen’s Association (BESA) - Special Use Permit
(SUP) Review for property located at 6557 125th Street North
DATE: September 14, 2023, for the City Council meeting of September 18, 2023
1. OVERVIEW:
The Bald Eagle Sportsmen’s Association (BESA) has a SUP to operate a gun club on property
located at 6557 125th Street (see attached permit). Condition 19 of the permit states that it shall
be reviewed prior to December 1st of the even-numbered years, or if the SUP is amended or
violated. There have been no changes on the property since the SUP was last amended on
September 22, 2016 when an additional building was added.
2. ANALYSIS:
Staff visited the gun club on July 13, 2023, and reviewed the site for compliance with the SUP.
The property is generally maintained and meets the conditions outlined in their SUP. Staff is not
aware of any complaints or violations to the operation of the Bald Eagle Sportsmen’s
Association.
3. STAFF RECOMMENDATION:
Staff recommended review of the SUP for the Bald Eagle Sportsmen’s Association with the
condition that the fence be repaired along 125th Street. The SUP shall be reviewed again in two
years to ensure BESA continues to meet all city ordinances and conditions of approval.
4. STAFF RECOMMENDATION:
The Planning Commission recommends approval of the review of the SUP.
Page 2
2
Attachments
1. BESA SUP
2. Site Maps
K:\020855-000\Admin\Construction Admin\Pay Vouchers\020855-000 LTR PV2 to Cty 091323.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM September 13, 2023
Mr. Bryan Bear
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 2023 Birch Tree Ponds Area Street Improvements
City of Hugo, MN
WSB Project No. 020855-000
Dear Mr. Bear:
Please find enclosed Construction Pay Voucher No. 2 for the above referenced project in the
amount of $904,147.01. The quantities completed to date have been reviewed and agreed upon
by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay
Voucher No. 2 for Northwest Asphalt, Inc.
The amount indicated above reflects work certified through September 13, 2023, with a 5%
retainage applied. Please include one executed copy with the payment to Northwest Asphalt, Inc.
and return one executed copy to our office for our file. If you have any questions or comments
regarding this voucher, please contact me at 612.360.1278.
Sincerely,
WSB
Mark Erichson, PE
City Engineer
Attachments
kkp
K:\020855-000\Admin\Docs\Council Memos and Resolutions\091423 Declare Costs and Set Assessment Hearing\Declare assessments and set assessment
hearing.docx 701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COM Memorandum
To: Honorable Mayor and City Council
Bryan Bear, City Administrator
From: Mark Erichson, City Engineer
Date: September 14, 2023
Re: 2023 Birch Tree Ponds Area Improvements Project
Declare Costs to be Assessed and Set Assessment Hearing
WSB Project No. 020855-000
On March 6, 2023, the City of Hugo awarded a construction contract for the completion
of the 2023 Birch Tree Ponds Area Improvements Project. As part of the public
improvement process, in accordance with the requirement of state statutes Chapter 429
for assessments to benefitting properties, we need to declare the costs to be assessed
and conduct the assessment hearing. Staff has prepared two resolutions for your
consideration. The first resolution is a resolution declaring the costs to be assessed and
ordering the preparation of the proposed assessment roll for the 2023 Birch Tree Ponds
Area Improvements Project. The second resolution is a resolution calling the hearing on
assessments for the 2023 Birch Tree Ponds Area Improvements Project. Staff is
requesting that the assessment hearing for the 2023 Birch Tree Ponds Area
Improvements Project be set for October 16, 2023. A summary of the project costs is
shown below:
Total Project Cost: $1,959,000.00
Portion to be assessed: $ 672,900.00
Construction for the roadway improvements will continue through the fall of 2023.
RESOLUTION NO. 2023 –
A RESOLUTION DECLARING THE COST TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLL
FOR THE 2022 BIRCH TREE PONDS AREA IMPROVEMENTS PROJECT
CITY OF HUGO, WASHINGTON COUNTY, MN
WHEREAS estimated costs have been calculated for the 2023 Birch Tree Ponds Area
Improvements consisting of the following roadway improvements:
Partial road reconstruction for Foxhill Avenue North, 138th Street North, Geneva Avenue
North, 135th Street North, 135th Court North, Freeland Avenue North, Freeland Court
North and Fountain Ave north of Egg Lake Road
Mill and overlay improvements on Fountain Ave south of Egg Lake Road
The estimated cost for such improvements is $1,959,000. That portion of the project that is
assessable is the roadway improvements with estimated costs is $672,900.00; and
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo,
Minnesota, as follows:
1. The portion of the cost of the roadway improvement is hereby declared to be $1,959,000;
and the portion of the cost to be assessed against benefited property owners is declared to
be $672,900.00.
2. Assessments shall be payable in equal annual installments extending over a period of 10
years, the first of the installments to be payable on or before the first Monday in January
2024 and shall bear interest at the rate of 5.25 percent per annum from the date of the
adoption of the assessment resolution.
3. The city clerk, with the assistance of the city engineer, shall forthwith calculate the proper
amount to be specially assessed for such improvement against every assessable lot, piece or
parcel of land within the district affected, without regard to cash valuation, as provided by
law, and he shall file a copy of such proposed assessment in his office for public inspection.
4. The clerk shall upon the completion of such proposed assessment, notify the council
thereof.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 18th day of September 2023.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
RESOLUTION NO. 2023 –
A RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT
FOR THE 2023 BIRCH TREE PONDS AREA IMPROVEMENTS PROJECT
CITY OF HUGO, WASHINGTON COUNTY, MN
WHEREAS by a resolution passed by the council on September 18, 2023, the City Clerk, with the
assistance of the City consulting engineer, was directed to prepare a proposed assessment of the cost of
2023 Birch Tree Ponds Area Improvements Project, improving the following:
Partial road reconstruction for Foxhill Avenue North, 138th Street North, Geneva Avenue
North, 135th Street North, 135th Court North, Freeland Avenue North, Freeland Court North
and Fountain Ave north of Egg Lake Road
Mill and overlay improvements on Fountain Ave south of Egg Lake Road; and
WHEREAS the clerk has notified the council that such proposed assessment has been completed and
filed in her office for public inspection,
NOW, THEREFORE, IT BE RESOLVED, by the City Council of the City of Hugo, Minnesota, as
follows:
1. A hearing shall be held at 7:00 P.M. on October 16, 2023, in the city hall located at 14669
Fitzgerald Avenue North, Hugo, MN 55038, to pass upon such proposed assessment. All persons
owning property affected by such improvement will be given an opportunity to be heard with reference
to such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment to
be published once in the official newspaper at least two weeks prior to the hearing, and she shall state
in the notice the total cost of the improvement. She shall also cause mailed notice to be given to the
owner of each parcel described in the assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the county auditor, pay the whole of the assessment on such property, with interest accrued to the
date of payment, to the City of Hugo, except that no interest shall be charged if the entire assessment is
paid within 30 days from the adoption of the assessment. An owner may at any time, thereafter, pay to
the City of Hugo the entire amount of the assessment remaining unpaid, with interest accrued to
December 31 of the year in which such payment is made. Such payment must be made before
November 15 or interest will be charged through December 31 of the succeeding year.
Adopted by the council this 18th day of September 2023.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 18th day of September, 2023.
________________________
Tom Weidt, Mayor
ATTEST:
___________________________________
Michele Lindau, City Clerk
19/14/2023 4:10 PMMeetings in green are posted/scheduled meetings.Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 30September 2023Su Mo Tu We Th Fr Sa12345678 9 10 11 12 13 1415 16 17 18 19 20 2122 23 24 25 26 27 2829 30 31October 2023September 2023Aug 2728293031Sep 1234567897:00pm City Council101112131415167:30am HBA Breakfast (Blue Heron Grill) 2:30pm Environment Center Groundbreaking 6:30pm BOZA7:00pm Planning Comm2:00pm Dream of Wild Health 25th Ann (16085 Jeffrey Ave.) 171819202122237:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm242526272829306:30pm BOZA7:00pm Planning Comm9:00am Kidz 'n BizSUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY
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The following items were distributed at
the Council meeting.
Bond 2023: Room To Grow1.Provide more learning
space for our growing
enrollment.
2.Improve school
safety and security.
3.Replace aging
facilities.
With approximately 1,000 new students projected to join the district over the next 10 years, voters
will be asked on November 7 to consider a bond request for new and expanded facilities. If
approved, the bond funding would do 3 things:2023 BOND REFERENDU M STILL
W
A
T
ER AREA PUBLIC SCHOOLS • V TE
NOV 7
1 Provide more learning
spaces for our growing
enrollment
The bond would provide funds
to make room for about 600 new
students at the elementary level
and for 300 new students at Oak-
Land Middle School.
• Lake Elmo is the fastest
growing city in the state.
• Lake Elmo, Andersen and
Afton-Lakeland elementary
schools and Oak-Land Middle
School are already at or near
capacity and projected to be
significantly over capacity in
the next 5-10 years.
2 Replace 100+ year old
facilities
The bond would provide funds
to replace our oldest buildings -
Andersen Elementary and Lake
Elmo Elementary - with new,
modern facilities.
• Andersen Elementary was
built in 1919 and Lake Elmo
was built in 1920. They are
among the top 100 oldest
school buildings in the state.
• Older buildings have
deferred maintenance
needs; ADA compliance
issues.
• Traditional-style buildings
are out-dated and don’t
meet the needs of today’s
learners. They lack things
like large or small group
learning spaces and rooms
for music, art and media.
3 Improve safety and
security
The bond would provide funds to
add additional security features like
emergency strobes and security
glazing in school buildings, as well
as remodel the front entryway at
Stillwater Area High School.
• Our last major investment in
building security occurred in
2013 with proceeds from a levy
referendum.
Impact on Property
Taxes
The bond request would cost
approximately $17 per month for
taxpayers with a median priced
home of $500,000.
stillwaterschools.org/Bond
The bond request is based on the recommendations
of a community facilities planning team, along
with feedback gathered during several community
meetings and two district-wide surveys. The request
will include the following projects:
Replacing Andersen
Elementary, preferably
in Bayport
• Increased capacity to
address growth, as
well as relieve pressure
at Afton-Lakeland
Elementary
• Flexible learning spaces
and modern learning
environments
• Designated spaces for
music, media, art and
special education
• Larger gymnasium,
cafeteria and other
community/gathering
spaces
• Larger campus with
access to playing fields
and green space, and
safer traffic flow
Construction of
additional classroom
spaces and a new
gymnasium at Oak-Land
Middle School
• Increased capacity to
address future growth
• Larger gymnasium and
adequately-sized media
center
• Better circulation with
larger hallways
• New commons area in
the center of the building
Safety and security
improvements
throughout district
facilities, including a
secured front entrance
addition and remodel
at Stillwater Area High
School
• Remodel the front
entryway at Stillwater
Area High School
for better visibility,
increased security, and
improved traffic flow
• Add security strobe lights
in all buildings for high
noise areas and outdoor
spaces to alert staff and
students of an emergency
• Add security glazing on
windows at key points
for schools that don’t
already have this
New learning spaces for Fall 2026
With approval of the bond, facility improvements would be completed by Fall
2026. That means today’s kindergarten students would begin 3rd grade in the new
elementary schools.
Learn
more
Replacing Lake Elmo
Elementary within the
city of Lake Elmo
• Increased capacity to
address future growth
within the community
• Room to expand
enrollment in Spanish
Immersion
• Full ADA (American
Disabilities Act)
accessibility
• Designated spaces for
music, media, art and
special education
• Larger gymnasium,
cafeteria and other
community/gathering
spaces
• Flexible learning
spaces and modern
learning environments
• Larger campus with
more playing fields and
green space, and safer
traffic flow
stillwaterschools.org/Bond