HomeMy WebLinkAbout2023.12.18 PacketA.CALL TO ORDER
B.ROLL CALL
C.PLEDGE OF ALLEGIANCE
D.APPROVAL OF MINUTES
1.December 4, 2023, City Council Meeting
2.December 6, 2023, Santa Party
3.December 7, 2023, Holiday Party
4.December 11, 2023, White Bear Lake Lawsuit Hearing
5.December 13, 2023, Dellwood Ridge Neighborhood Meeting
E.APPROVAL OF AGENDA
F.APPOINTMENTS/PRESENTATIONS
1.Senator Karin Housley
G.CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or the
public wishes to discuss an item, that item will be removed from the Consent Agenda and will
be considered separately.
1.Approve Claims Roster
2.Approve Annual Performance Review for Building Inspector Scott Baller
3.Approve Annual Performance Review for Community Development Director Rachel Juba
4.Approve Annual Performance Review for Public Works Worker Neal Nelson
5.Approve Resignation of Matt Drew as Lieutenant on the Hugo Fire Department
6.Approve Retirement of Mark Koll from the Hugo Fire Department
7.Approve Employment Status Change for Utility Billing Clerk Jodie Guareschi to Part-Time
Status
8.Approve Amendment to the Personnel Policy on Earned Safe and Sick Time
9.Approve Renewal of Term for Planning Commissioner Steve Andress
10.Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer, Emily
McGinnity and Alternate Member Jim Compton, Sr.
11.Approve Renewal of Terms for Historical Commissioners Kathy Brevig and Craig Moen
12.Approve Resolution on Statutory Tort Liability Limits
Mayor:
Tom Weidt
Councilmembers:
Becky Petryk, Ward 1
Phil Klein, Ward 2
Dave Strub, Ward 3
Mike Miron, Council at Large
City Council Agenda
Monday, December 18, 2023
Address:
14669 Fitzgerald Ave. N.
Hugo, MN 55038
Phone:
651-762-6300
Website:
www.ci.hugo.mn.us
13. Approve Resolution Certifying Delinquent Utility Accounts
14. Approve Ordinance Establishing 2024 Fee Schedule and Publication of Summary Ordinance
15. Approval Resolution Setting 2024 Salary and Reimbursement Levels
16. Approve Washington County Sheriff’s Office Agreement for Law Enforcement
Services
17. Approve MOU with Washington County to Opt-In for the Voter Operations,
Technology, and Election Resources Account
18. Approve Lawful Gambling Exempt Permit for Forest Lake Ducks Unlimited for
Banquet at Sal’s Angus Grill
19. Approve the Final Pay Request No. 4 for the 2022 Oneka Parkway Improvement Project
20. Approve Pay Request No. 4 for the TH61/159th Street Roundabout Improvement Project
21. Approve Pay Request No. 1 for the Lift Station 12 Project
22. Approve Reduction in Letter of Credit for Adelaide 6th, 7th and 8th Additions
23. Approve Purchase of Bearcat Debris Loader
24. Approve Amendment to Cooperative Agreement with Washington County for the Hugo
Yard Waste Collection Site
H. PUBLIC HEARING
11.. Liquor License for Kings Pizza, Inc for Red’s Savoy Pizza
I. UNFINISHED BUSINESS
1. Update on Dellwood Ridge Neighborhood Meeting Regarding 2024 Street Improvement
Project
J. NEW BUSINESS
1. None Scheduled
K. VISITOR PRESENTATIONS
1. None Scheduled
L. COUNCIL PRESENTATIONS
1. None Scheduled
M. ADMINISTRATIVE PRESENTATIONS
1. Schedule Meeting to attend Hugo Fire Department Annual Banquet Saturday, February 17,
2024
2. Schedule the Board of Appeal and Equalization for Thursday, April 4, 2024
N. ADJOURNMENT
BACKGROUND MEMO FOR THE HUGO CITY COUNCIL MEETING
MONDAY, DECEMBER 18, 2023
D.1 December 4, 2023, City Council Meeting
D.2 December 6, 2023, Santa Party
D.3 December 7, 2023, Holiday Party
D.4 December 11, 2023, White Bear Lake Lawsuit Hearing
D.5 December 13, 2023 Dellwood Ridge Neighborhood Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Senator Karin Housley
Senator Karin Housley will present information on activities at the Minnesota Senate and answer
questions Council may have. .
G. 1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented
G.2 Approve Annual Performance Review for Building Inspector Scott Baller
Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Building Official
Joel Hoistad recommends Council approve the annual performance review for Building
Inspector Scott Baller.
G.3 Approve Annual Performance Review for Community Development Director Rachel
Juba
Rachel Juba was hired as the City’s new Associate Planner on January 2, 2007, and promoted to
Planner in 2010, then Community Development Director in May, 2018. City Administrator
Bryan Bear recommends Council approve the annual performance review for Community
Development Director Rachel Juba.
G.4 Approve Annual Performance Review for Public Works Worker Neal Nelson
Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Public Works Director
Scott Anderson recommends Council approve the Annual Performance Review for Neal Nelson.
G.5 Approve Resignation of Matt Drew as Lieutenant on the Hugo Fire Department
Matt Drew has been on the Hugo Fire Department since December, 2015, and served as Safety
Lieutenant since April, 2019. Matt has submitted a request to resign as a Lieutenant and remain
on the department as a regular firefighter. Staff recommends Council approve the resignation of
Matt Drew as a Lieutenant on the Hugo Fire Department.
G.6 Approve Retirement of Mark Koll from the Hugo Fire Department
Firefighter Mark Koll was hired on November 3, 2003. After over 20 years on the Department,
Mark has summited his letter of retirement. Staff recommends Council approve the retirement of
Mark Koll from the Hugo Fire Department effective January 5, 2024.
G.7 Approve Employment Status Change for Utility Billing Clerk Jodie Guareschi to Part-
Time Status
Jodie Guareschi has been the City of Hugo’s Utility Billing Clerk since June 17, 2002. Over the
last year Jodie has been training Jennifer Compton on the utility billing process and now Jennifer
is able to handle most of the day to day activates of utility billing. Jodie’s expertise is still
needed on the more complex areas of utility billing and to provide clerical support in other areas
of the Finance Department. With the shifting of duties, staff is requesting Council approve an
employment status change to part-time for Jodie Guareschi effective January 1, 2024, at a rate of
pay of $35.50 per hour, for 15 hours per week maximum.
G.8 Approve Amendment to the Personnel Policy on Earned Safe and Sick Time
A new law passed during the 2023 legislative session requires employers to provide employees
with Earned Sick and Safe Time (ESST). The new law becomes effective January 1, 2024, and
applies to any employer with one or more employees and covers all employees including full-
time, part-time, temporary, and paid on call firefighters. Under the law, employees earn, at a
minimum, one hour ESST for every 30 hours worked. If an employee currently earns that
amount or more under other paid leave, no additional time is required. Staff has reviewed the
law and the options to meet the requirements and has found the City’s current Personal Leave for
full-time employees exceeds the minimum standards. Part-time and temporary employees and
paid on call firefighters will need to earn one hour to be used as ESST for every 30 hours
worked. Staff has revised the personal policy to meet the requirements and recommends Council
approve the revised Personal Policy to include the ESST law requirements.
G.9 Approve Renewal of Term for Planning Commissioner Steve Andress
The term for Planning Commissioner Steve Andress will expire on December 31, 2023. Steve
indicated he would like to be reappointed for another four-year term. Staff recommends Council
approve the reappointment of Commissioner Steve Andress for another four-year term on the
Planning Commission to expire December 31, 2027.
G.10 Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer,
Emily McGinnity and Alternate Member Jim Compton, Sr.
Terms for Parks Commissioners Mathew Rauschendorfer, Emily McGinnity and Alternate
Member Jim Compton, Sr. will expire on December 31, 2023. All have indicated they would
like to be reappointed for another three-year term. Staff recommends Council approve the
reappointment of Mathew Rauschendorfer, Emily McGinnity and Alternate Member Jim
Compton, Sr. for another three-year term on the Parks Commission to expire on December 31,
2028.
G.11 Approve Renewal of Terms for Historical Commissioners Kathy Brevig and Craig
Moen
Terms for Historical Commissioners Kathy Brevig and Craig Moen will expire on December 31,
2022. Both have indicated they would like to be reappointed for another three-year term. Staff
recommends Council approve the reappointment of Kathy Brevig and Craig Moen for another
three-year term to expire on December 31, 2025.
G.12 Approve Resolution on Statutory Tort Liability Limits
In the late 1990’s the League of Minnesota Insurance Trust required each City that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of coverage purchased. Currently these limits are $500,000 per claimant and
$1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits.
LMCIT requires each member city to reaffirm their position on an annual basis. Staff
recommends Council approve the resolution on statutory tort limits.
G.13 Approve Resolution Certifying Delinquent Utility Accounts
Annually, the Finance Department reviews all delinquent utility bills, which are the result of
nonpayment or underpayment of water and sewer utility bills. In accordance with City
Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the
property tax rolls. Property owners who have not paid their outstanding utility bill will have it
certified to the property tax rolls. City staff recommends Council approve the resolution
certifying delinquent utility bills for placement on property tax statements.
G.14 Approve Ordinance Establishing 2024 Fee Schedule and Publication of Summary
Ordinance
City staff annually reviews the schedule of fees, rates and charges and recommends changes.
The Finance Department has reviewed these changes and incorporated them into the fee
schedule for 2024. Staff recommends Council approve the ordinance authorizing the
establishment of fees, rates and charges for 2024, and approve the summary ordinance for
publication.
G.15 Approve Resolution Setting 2024 Salary and Reimbursement Levels
At the Mid-Year Budget Review Workshop, the City Council indicated their willingness to
adjust the City’s salary matrix by 4.5% and to grant step increases to those employees who had
not yet reached their pay grade maximums. Council approved the 2024 budget containing these
adjustments at their December 4, 2023 Council Meeting. Thirteen of the City’s twenty-six full-
time employees will receive step increases. The net aggregate dollar increase is $138,644 and the
overall budget for employee wages will increase by 5.33%. Using state supplied software the
Finance Department verified that the City will remain in compliance with Pay Equity
Statutes. Staff recommends that the City Council approve the resolution setting 2024 salaries for
city employees and establishing reimbursement levels.
G.16 Approve Washington County Sheriff’s Office Agreement for Law Enforcement
Services
The agreement with Washington County for law enforcement services expires at the end of the
year. Washington County has provided a new agreement that reflects seven deputies, one
sergeant, and one detective for the City of Hugo. The terms of the agreement will remain the
same as the current agreement that was executed in 2022. Staff recommends Council approve
the Agreement for Law Enforcement Services with Washington County Sheriff’s Office that will
remain in effect for a period of two years.
G.17 Approve MOU with Washington County to Opt-In for the Voter Operations,
Technology, and Election Resources Account
The 2023 Legislature established the Voting Operations, Technology, and Election Resources
Account that will allocate $1.25 million to the MN Office of the Secretary of State annually to be
distributed to counties. Counties then distribute allocated funds to municipalities by December
31st of each year, and Hugo’s share would be $823.50. These funds can be used for any purpose
that is directly related to election administration including equipment. Staff would like to use
these funds help purchase booths to replace old booths that are not longer functional. Staff
recommends Council approve the Memorandum of Understanding to Opt-In for the Voter
Operations, Technology, and Election Resources Account.
G.18 Approve Lawful Gambling Exempt Permit for Forest Lake Ducks Unlimited for
Banquet at Sal’s Angus Grill
Forest Lake Ducks Unlimited has applied for a Lawful Gambling Exempt Permit to hold Bingo
and raffles during their banquet on January 14, 2024, at Sal’s Angus Grill. The permit is issued
by the MN Gambling Control Board after approval by the City Council. Staff recommends
Council approve the Lawful Gambling Exempt Permit for Forest Lakes Ducks Unlimited.
G.19 Approve Final Pay Request No. 4 for the 2022 Oneka Parkway Improvement Project
North Valley, Inc. has submitted Pay Request No. 4 in the amount of $259,004.11 for work
certified through November 30, 2023, on the Oneka Parkway Project. The punch-list has been
completed and this is the final pay application for the project. Staff recommends Council
approve payment to North Valley, Inc. in the amount of $259,004.11 and formally accept the
project.
G.20 Approve Pay Request No. 4 for the TH61/159th Street Roundabout Improvement
Project
Arnt Construction Company has submitted Pay Request No. 4 in the amount of $116,513.27 for
work certified through November 30, 2023, on the TH61/159th Street Roundabout Improvement
Project. Substantial work has been completed on the project and punch-list items will be
completed in the spring. Staff recommends Council approve payment to Arnt Construction
Company in the amount of $116,513.27.
G.21 Approve Pay Request No. 1 for the Lift Station 12 Project
C.W. Houle, Inc. has submitted Pay Request No. 1 in the amount of $256,060.38 for work
certified through November 30, 2023, on the Lift Station No. 12 Project. After an unforeseen
start to the project, work is progressing in the right direction and just under 30% of the project
has been completed. Staff recommends Council approve payment to C.W. Houle, Inc. in the
amount of $256,060.38.
G.22 Approve Reduction in Letter of Credit for Adelaide 6th, 7th and 8th Additions
Adelaide Landing 6th, 7th and 8th Additions are completed and just have punch-list items
remaining to finish in the spring. The developer is requesting reductions in the letters of credit.
The current letter of credit for the 6th Addition is in the amount of $251,903.62. Staff has
inspected the work completed to date and recommends Council approve the reduction in the
letter of credit to $185,423. This is a reduction to 10% of the original letter of credit of
$1,854,238. The current letter of credit for the 7th and 8th Additions is in the amount of $192,444.
Staff has inspected the work completed to date and recommends Council approve the reduction
in the letter of credit to $19,244. This is a reduction to 10% of the original letter of credit of
$192,444.
G.23 Approve Purchase of Bearcat Debris Loader
Public Works staff is seeking Council authorization for the purchase of a Bearcat debris loader to
assist crews in the cleanup of leaves and soft vegetation debris from the landscaped areas of City
owned property. This piece of equipment will save labor and time by increasing the efficiency
of fall clean-up activities. Staff recommends the City Council authorize the purchase of a
Bearcat Debris Loader and trailer kit as outlined in the Mn/DOT state bid approved quote from
L.T.G. Power Equipment in the amount of $9,003.60.
G.24 Approve Amendment to Cooperative Agreement with Washington County for the
Hugo Yard Waste Collection Site
The City of Hugo entered into a Cooperative Agreement with Washington County in July of
2019 for the waste collection site located at 5527 170th Street North. The agreement was
amended in April of 2022 to extend the timeline of the agreement to the end of 2023 while the
northern hazardous environmental center and yard waste collection site was under construction.
It has been determined by the County the site will not be able to open until the fall of 2024, and
the County would like to amend the Cooperative Agreement through 2024. Staff recommends
Council approve Amendment No. 2 to the Cooperative Agreement for the Hugo Yard Waste
Collection Site.
H.1 Public Hearing on Liquor License for Kings Pizza, Inc for Red’s Savoy Pizza
As of January 1, 2024, there will be a new owner of Red’s Savoy Pizza located at 14755 Victor
Hugo Boulevard. Keith Morrisette, owner of Kings Pizza, Inc., will be purchasing the business
and has applied for a Wine License and a 3.2 Malt liquor License with a provision for strong
beer, which is allowed by City Code as along as 60% of the sales comes from food. The current
owner, R&G Services, LTD, has held these same licenses since April, 2017. Hugo City Code
requires a public hearing to be held on all new licensees. Staff recommends Council hold the
public hearing and approve the wine and beer licenses for the new owner of Red’s Savoy Pizza.
I.1 Update on Dellwood Ridge Neighborhood Meeting Regarding 2024 Street
Improvement Project
The City Council held a public hearing on November 20, 2023, for the 2024 Street Improvement
Project that would include 125th Street and Heather Avenue and Upper Heather Avenue in the
Dellwood Ridge development. Public comment during this process warranted further discussion
on road width and curb type in the Dellwood Ridge neighborhood. A neighborhood meeting was
held on December 13th to discuss these items where 8 of 30 properties were represented. Staff
recommends council discussion and direction on next steps related to design parameters for the
project.
M.1 Schedule Meeting to attend Hugo Fire Department Annual Banquet Saturday,
February 17, 2024
The Hugo City Council has been invited to attend the Hugo Fire Department Annual Banquet on
Saturday, February 17, 2024, at the Hugo American Legion beginning at 5 p.m. Staff
recommends Council schedule this as a meeting if they wish to attend.
M.2 Schedule the Board of Appeal and Equalization for Thursday, April 4, 2024
Washington County is requesting the Council schedule the Board of Appeal and Equalization
meeting for Thursday, April 4, 2024 from 5:30-7:00pm. Staff recommends Council schedule the
meeting for Thursday, April 4, in the Oneka Room at City Hall.
N.1 Adjournment
MINUTES
City Council Meeting
City Hall Council Chambers
Tuesday, December 4, 2023
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, Finance
Director Anna Wobse, City Clerk Michele Lindau
Approval of Minutes for the November 20, 2023 Council Meeting
Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on
November 20, 2023, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as presented.
All Ayes. Motion carried.
Approval of Regular Firefighter Status for Allysa Nadeau, Darek Albertson, and Steve
Albertson and Swearing In
On December 6, 2021, Council approved the hiring of Allysa Nadeau, Darek Albertson, and
Steve Albertson as probationary firefighters. Fire Chief Jim Compton explained the lengthy
process to become a regular fire fighter and said all three have completed the necessary
requirements to complete their probation. Compton swore in Firefighters Allysa, Darek, and
Steve as regular firefighters
Weidt made motion, Miron seconded, to approve the status as regular firefighter for Allysa
Nadeau, Darek Ablertson, and Steve Albertson.
All Ayes. Motion carried.
The three firefighters introduced themselves to Council. The Mayor thanked them for their
service on the department and congratulated them on their status as regular firefighters.
Council Meeting Minutes for December 4, 2023
Page 2 of 8
Hugo Yellow Ribbon Update – Chuck Haas
Chuck Haas was in attendance to provide an update on recent Hugo Yellow Ribbon activities.
He showed photos that were taken at recent events including Care Packaging, Family Day
events, and Burger Nights. Upcoming events the YRN would be sponsoring are Shop with a
Cop, Secret Santa Program, and the 29th Welcome Home Pheasant Hunt. He had Certificates of
Appreciation for the 2023 Burger Night Sponsors, and he thanked them for their support. In
attendance to receive their Certificates were the Hugo Fire Department and Bob Harding from
the Bald Eagle Sportsman’s Club and the St. Johns Men’s Club. Employees from Fresh Paint
were in attendance to receive the Burger Night Sponsor of the Year Award.
Presentation of Certificates to Burger Night Sponsors and Award to Sponsor of the Year -
Brigadier General Dan Gabrielli
Chuck Haas introduced Brigadier General Dan Gabrielli, who was the Assistant Adjutant
General for all the Airwing Activities.
General Gabrielli said he lived in Hugo for 12 years and now lives in St Paul to be closer to the
Airwing. He talked about the Hugo Yellow Ribbon Network that started in 2008. There were
now 53 YRN cities. Seventy-eight community organizations and businesses signed up that had
done 9,500 hours of service serving 9,800 folks through 90 events. Hugo was one of four cities
recognized at Military Appreciation Day at the State Fair. He recognized how business
organizations want to help. Gabrielli said was privileged and honored to be representing the
Guard, and they were very grateful for everything the YRN has done. He recalled commanding
the Homeland New Mexico Task Force being a very rewarding deployment in Afghanistan and
the assistance he received from Chuck in providing recreational items for those deployed there.
He presented Chuck a coin in appreciation for making the connection with Bower who donated
the items. Gabrielli thanked the leadership of the City and all the volunteers.
Mayor Weidt called for a five-minute recess.
Approval of Consent Agenda
Miron made motion, Petryk seconded, to approve the following Consent Agenda:
1. Approve Claims Roster
2. Approve Hiring of Tony Delarosa and Kyle Anderson as Probationary Firefighters
3. Approve Donation from the Hugo American Legion to the Hugo Fire Department
4. Approve Donation from the Hugo Firefighters Relief Association to the Hugo Fire
Department
5. Approve Language Update to the Hugo Firefighter’s Relief Association Bylaws
6. Approve Letter of Support to MN DEED for Comcast Grant Application
7. Approve Resolution Approving Refuse Haulers Licenses for 2024
8. Approve Resolution Approving Liquor and Tobacco Licenses for 2024
All Ayes. Motion carried.
Council Meeting Minutes for December 4, 2023
Page 3 of 8
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Hiring of Tony Delarosa and Kyle Anderson as Probationary Firefighters
The Hugo Fire Department Hiring Committee had completed the latest round of its hiring
process that started in the spring of 2023. Tony Delarosa and Kyle Anderson had successfully
completed all phases of the hiring process and were recommend as probationary fighters.
Adoption of the Consent Agenda approved the hiring of Delarosa and Anderson as probationary
firefighters with a start date of Tuesday, December 5, 2023.
Approve Donation from the Hugo American Legion to the Hugo Fire Department
The Hugo American Legion had requested to donate $1,000 to the Hugo Fire Department from
pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be
approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to
the Hugo Fire Department.
Approve Donation from the Hugo Firefighters Relief Association to the Hugo Fire
Department
The Hugo Firefighters Relief Association had requested to donate two Rapid Intervention Team
(RIT) air packs to the Hugo Fire Department from proceeds raised during their annual golf
tournament fundraiser held in June, 2023. All donations to the Fire Department needed to be
approved by the Council. Adoption of the Consent Agenda approved the donation of RIT packs
valued at $15,566.10 to the Hugo Fire Department.
Approve Language Update to the Hugo Firefighter’s Relief Association Bylaws
After reviewing the current and historical bylaws of the Hugo Firefighter’s Relief Association
the Office of the State Auditor had requested that the Relief Association update their bylaws to
specify the deferred interest credit method. The Relief Association voted to update the language
in their bylaws to specify that the deferred interest credit method would be based on full calendar
years and Council ratified this language update at the July 10, 2023 City Council Meeting. Since
this initial language update there had been ongoing discussions with the Office of the State
Auditor and it was determined that this update would cause the Association to have two different
methods of interest calculations for deferred members. In order to keep the majority of deferred
members on the same interest rate calculation method, the Relief Association had voted to
update the language in their bylaws to specify that the deferred interest calculation would be
based on full calendar months and had formally requested City Council ratification of this
language update. Adoption of the Consent Agenda approved ratifying the language update to the
Hugo Firefighter’s Relief Association Bylaws specifying that the deferred interest credit method
would now be based on full calendar months.
Council Meeting Minutes for December 4, 2023
Page 4 of 8
Approve Letter of Support to MN DEED for Comcast Broadband Grant Application
At the March 6, 2023, meeting, Council approved a letter supporting a Minnesota Broadband
Grant Application by Comcast to provide high-speed broadband services to underserved homes
in Hugo. Comcast was successful in securing the grant, and construction would take place in
Spring, 2024. Another round of grants had become available, and Comcast was looking to
provide service to some of the last remaining gaps in Washington County. This included
approximately 38 eligible residents in the southern portion of Hugo. Comcast had requested a
letter of support from the City. Adoption of the Consent Agenda approved the letter of support
to the Minnesota Department of Employment and Economic Development for Comcast’s
Border-to-Border grant application.
Approve Resolution Approving Refuse Haulers Licenses for 2024
The City had received applications from six refuse haulers who provided refuse collection and
recycling services to Hugo businesses and residents. Licenses would be issued to these haulers
upon receipt of completed application, $165 annual licensing fee and proof of insurance.
Adoption of the Consent Agenda approved RESOLUTION 2023-42 APPROVING 2024
REFUSE HAULERS LICENSES.
Approve Resolution Approving Liquor and Tobacco Licenses for 2024
Staff had received the appropriate applications for renewals of liquor and tobacco licenses for
2024. City staff recommended Council approve the resolution approving the annual renewal of
the 2024 Liquor and Tobacco Licenses subject to payment of all fees, taxes and utilities, and
receipt of certificates of Liquor Liability Insurance. Adoption of the Consent Agenda approved
RESOLUTION 2023-43 APPROVING 2024 LIQUOR AND TOBACCO LICENSES.
Public Hearing on the 2024 City Budget and Tax Levy
State statutes required the City Council to hold a public hearing on the proposed City budget and
tax levy for the 2024 fiscal year.
Finance Director Anna Wobse presented the budget and tax levy to the Council prior to taking
public comment. She began by explaining the City of Hugo received no Local Government Aid
again this year and also would not in 2024. Hugo is one of 112 cities that do not receive any
LGA, likely because the City’s tax rate is lower than state-wide average. She provided a 2023 tax
rate comparison by using the median taxable value of a home in Washington County of
$383,400. The average state-wide tax on that home would be $1,713. The same home in Hugo
would be $1,385. Taxable market value saw a 12% increase for Pay 2024. She explained that as
a property’s value increases, so do taxes owed on that home. Values had increased 7% for
residents and 21% for commercial and industrial.
Last year Pay 2023 saw a larger than normal property value increase and it was the consensus of
the Council to deviate from the flat tax rate policy and allow for a decrease in the urban tax rate.
Previously the Council had been operating on a flat tax rate policy and it was once again the
consensus of the Council to prepare the 2024 Budget and Tax Levy reflecting the lower urban
tax rate of 36.371%. This meant the proposed levy could not exceed $12,318,875.
Council Meeting Minutes for December 4, 2023
Page 5 of 8
Wobse next reviewed the principal and interest payments on the City’s three bond issues that
total $15,735,000. This equaled a debt load per capita of $962, much lower than the state-wide
average of $1,943. The payments on these bonds would be $993,037 in 2024. Wobse
recommended increasing the Street CIP Levy by $500,000 for a total levy of $1,660,000 in order
to be able fund the recently updated five-year Street CIP.
The largest piece of the levy was for the general fund operations. Wobse talked about the
technique of contingency budgeting that had been used over the past 32 years that would assure
that the budget would balance or there would be a surplus. This was cited by Standard & Poors
as a favorable tool. There were 27 regular full-time employees in the 2024 budget. In addition,
there were vacant community development assistant and accounting clerk positions, along with
the new deputy clerk position that was added in 2023. The mechanics position was proposed to
be reclassified to Pay Grade 6, and an increase to the audio video techs hourly rate was also
suggested. The proposed budget contained a 4.5% cost of living adjustment and step increases
for employees that had not reached their pay grade maximums. These changes added $131,885
to the general fund budget. Health insurance premiums increased by 7.68%, and Health Partners
was not increasing their deductibles. Other increases included funds for ordinance revisions,
emergency siren maintenance, training classes and small equipment purchases. Inflation was
still a factor.
For the sixth consecutive year, the budget contained $200,000 for budget stabilization.
Wobse explained that property taxes fund the majority of the general fund budget. The City also
received an annual distribution from the fiscal disparities pool. In 2024, the City would receive
$887,514 from this pool, 7% of the City’s total levy. The County, using the City’s proposed levy,
calculated the median value residential home would see a City tax increase of $100. She
compared Hugo to other cities in Washington County and reviewed the other 13 different tax
rates. She provided information on the Homestead Credit Refund and Special Property Tax
Refund available to property owners. A Senior Citizen Property Tax Deferral program was also
available to those 65 years or older.
Mayor Weidt opened the public hearing.
Dick Pickhartz, 14941 Empress Avenue North, said he had moved into a 33-unit townhome
development, and he talked about the inequity on the roads that are not maintained by Hugo. He
said the developer never explained that they were responsible for the roads. He wondered how
long it had been a practice and how many were private roads. City Administrator Bryan Bear
replied that there are many private roads in many communities, and it was very common in
townhome communities. The city approves projects without public streets. Those streets are not
constructed to the City’s streets standards and are the responsibility of the homeowners to
maintain. Pickhartz said the City should not let them do that and should consider not allowing it.
Rick Pratt, 14935 Empress Avenue North, said the City was taxing him the same amount as a
home on a City of Hugo street, and that home had a street that was getting plowed and
maintained. He questioned why they pay the same. Petryk explained the tax was based on the
valuation of the home. She said she understood how he felt though private roads were a very
common practice. He asked how much of his tax went towards roads. Weidt said they could
Council Meeting Minutes for December 4, 2023
Page 6 of 8
get him that information. Pratt said the developer and the City benefit, and he was misled by the
seller. Petryk pointed out that other residents are assessed when they get their roads done.
Bear added that the system is a value-based system, not a user based. The level of service to each
resident varies greatly. He said the process of approving developments can be talked about
more, but there is a developer responsibility. Beyond that, the developer’s relationship is with
the homeowner under a separate transaction that the City is not involved in.
There were no more comments, and Weidt closed the public hearing.
Petryk made motion, Miron seconded, to approve RESOLUTION 2023–44 RESOLUTION
APPROVING THE GENERAL FUND BUDGET FOR THE 2024 FISCAL YEAR
Roll call vote-
Ayes: Klein, Miron, Petryk, Strub, Weidt
Nays: none
Motion carried.
Petryk made motion, Miron seconded, to approve RESOLUTION 2023–45 RESOLUTION
APPROVING THE FINAL TAX LEVY PAYABLE IN 2024.
Roll call vote-
Ayes: Klein, Miron, Petryk, Strub, Weidt
Nays: none
Motion carried
Reminder - Santa Party on Wednesday, December 6, 2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the annual
Santa Party on Wednesday, December 6, 2023, from 5-7 p.m. at the Peder Pedersen Pavilion.
Reminder - Holiday Party on Thursday, December 7, 2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
annual Holiday Party on Thursday, December 7, 2023, at the Peder Pedersen Pavilion beginning
with Social Hour at 5:30 p.m.
Reminder - White Bear Lake Lawsuit Hearing on Monday, December 11, 2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
hearing on the White Bear Lake Lawsuit on Monday, December 11, 2023, at 9:30 a.m. at the
Office of Administrative Hearings in the Stassen Building. Bear stated he would try to provide a
remote link for viewing.
Schedule Dellwood Ridge Neighborhood Meeting on Wednesday, December 13
At the Council meeting on November 20, 2023, a public hearing was held to discuss a road
project on 125th Street and Heather Avenue and Upper Heather Avenue in the Dellwood Ridge
Council Meeting Minutes for December 4, 2023
Page 7 of 8
neighborhood where there were concerns regarding the road width and questions on curb types.
Staff scheduled a meeting for Wednesday, December 13, 2023, at 6 p.m. at City Hall with the
residents to discuss these concerns.
Weidt made motion, Klein seconded, to schedule a meeting to attend the Dellwood Ridge
Neighborhood meeting on Wednesday, December 13, 2023.
All Ayes. Motion carried.
Reminder - Engagement Session on Met Council Governance on Thursday, December 14,
2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend a
Public Engagement Session to provide feedback on the Metropolitan Council’s Governance.
The Session was to be held at the Lake Elmo City Center on December 14, 2023, from noon to 2
p.m.
Reschedule January 1, 2024, Meeting to Monday, January 8, 2024
City Administrator Bryan Bear explained that due to the New Year Holiday falling on the same
day as the first regular Council meeting in January, staff recommended Council reschedule the
January 1 meeting to Monday, January 8, 2024.
Klein made motion, Strub seconded, to reschedule the first Council meeting in January to
January 8, 2023.
All Ayes. Motion carried.
Cancel January 15, 2024, City Council Meeting
City Administrator Bryan Bear explained that due to the Martin Luther King Holiday falling on
the same day as the second regular Council meeting in January, staff recommended Council
cancel the January 15, 2024, Council meeting.
Miron made motion, Klein seconded, to cancel the second meeting in January.
All Ayes. Motion carried.
Schedule Goal Setting Session for Monday, January 22, 2024
City Administrator Bryan Bear recommended Council schedule their annual Goal Setting
Session for Monday, January 22, 2024, at 5:00 p.m.
Petryk made motion, Klein seconded, to schedule the annual Goal Setting Session for Monday,
January 22, 2024.
All Ayes. Motion carried.
Council Meeting Minutes for December 4, 2023
Page 8 of 8
Adjournment
Klein made motion, Strub seconded, to adjourn at 8:18 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council Meeting – Santa Party
Peder Pedersen Pavilion
Wednesday, December 6, 2023
5-7 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
The Hugo City Council attended the Santa Party held at the Peder Pedersen Pavilion at Lions
Volunteer Park. Donations were accepted for the Hugo Good Neighbor Food Shelf.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council Meeting – Holiday Party
Peder Pedersen Pavilion
Thursday, December 7, 2023
6:30 p.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
The Hugo City Council attended the Holiday Party held in appreciation of staff, commissions
and volunteers. Approximately 60 people were in attendance.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council Meeting – White Bear Lake Lawsuit
Office of Administrative Hearings
Monday, December 11, 2023
9:30 a.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
The Hugo City Council attended the administrative hearings to observe the City of Hugo’s staff’s
testimony on the lawsuit regarding the water level of White Bear Lake. The hearing was held in
the Strattsen building at the Office of Administrative Hearings.
Respectfully Submitted,
Michele Lindau, City Clerk
MINUTES
City Council Meeting – Dellwood Ridge Neighborhood
Oneka Room
Wednesday, December 13, 2023
9:30 a.m.
COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt
COUNCIL ABSENT: None
The Hugo City Council attended the Dellwood Ridge Neighborhood Meeting to continue
discussion on the 2024 Street Project, which included 125th Street and Heather and Upper
Heather Avenues in the Dellwood Ridge Development. Staff was directed to hold this meeting
after the public hearing on December 4, 2023, where residents Dellwood ridge residents wanted
to further discuss the road widths and curb design. Approximately eight of 30 properties were
represented. Staff will ask for direction from Council at the next Council meeting.
Respectfully Submitted,
Michele Lindau, City Clerk
City of Hugo Claims
December 18, 2023 G. 1
Vendor Invoice Amount Description Department
Abdo Financial Solutions LLC 479994 2,300.00$ Accounting Assistance Finance Dept
Abdo Financial Solutions LLC 479994 2,300.00$ Accounting Assistance Finance Dept
Aspen Mills 324306 275.21$ HFD Knit Caps & Embroidery Fire Dept
AutoNation Inc 624728 2,852.59$ Repairs - Unit #113-16 Building Inspections
Baller, Scott CLAIM 85.00$ Building Official License Renewal Fee Building Inspections
Close, Debi CLAIM 150.25$ Meeting Mileage Building Inspections
Comcast 188932716 506.14$ Business Internet (December) Administration
Comcast 188932716 506.14$ Business Internet (December) Public Works
Companion Animal Control LLC November 457.71$ Callout Fees & Mileage Animal Control
Core & Main LP T967161 584.28$ Air Release Valve - Well No. 5 Water Utility
Cornerstone Occupational Health Spec. FOX(HU0000 100.00$ Personnel Testing Water & Sewer
Cornerstone Occupational Health Spec. LOEFFL0000 50.00$ Personnel Testing Public Works
Cornerstone Occupational Health Spec. SOUFFR0000 100.00$ Personnel Testing Street Dept
Dell Marketing LP 10713154995 2,451.87$ Micro Computers (3) Public Works
Dell Marketing LP 10713154995 1,445.98$ Laptop Computer, Docking Station, Monitors, Etc Public Works
Earl F. Andersen 0134939-IN 1,425.00$ Traffic Cones Street Dept
Electro Watchman Inc 414461 1,895.14$ Keypad Install - Lions Park Pavilion Special Parks Fund
ESRI 94611107 778.00$ ArcGIS Software Maintenance Fee Community Development
ESRI 94611107 556.00$ ArcGIS Software Maintenance Fee Engineering
Forest Lake Napa November 999.83$ Auto Parts and Shop Supplies Various
GearGrid Corporation 0023694-IN 90.00$ Hardware - Gear Lockers Fire Dept
Gene's Disposal Service Inc 490511 225.79$ December Waste Hauling - Fire Station Fire Dept
Gene's Disposal Service Inc 490511 1,062.52$ December Waste Hauling - PW Facility Public Works
Gene's Disposal Service Inc 490511 271.75$ December Waste Hauling - Lions Park Parks Dept
Gene's Disposal Service Inc 490511 221.75$ December Waste Hauling - Rice Lake Room Gen Gov't Bldgs
Gene's Disposal Service Inc 490511 221.75$ December Waste Hauling - Hanifl Parks Dept
Gene's Disposal Service Inc 490511 106.21$ December Waste Hauling - City Hall Gen Gov't Bldgs
Gopher State One Call 3110485 279.45$ November Service Charges Water & Sewer
Gort, Max CLAIM 163.84$ Holiday Party Supplies Unallocated
Gort, Max CLAIM 40.09$ Name Tags (Office Max) Administration
Grainger 9925331721 8.77$ Side Squeeze Buckles Fire Dept
Heiman Fire Equipment, Inc 0926395-IN 4,305.72$ Wildland Coats & Pants Fire Dept
Heiman Fire Equipment, Inc 0926395-IN 2,704.44$ Wildland Coats & Pants Fire Dept
Hotsy Equipment of Minnesota 19178 991.17$ Bulk Soap & Parts for Washbay Public Works
Hugo Equipment Company 176724 29.98$ Safety Gear Public Works
Hugo Equipment Company 200164 55.98$ Small Engine Oil Parks Dept
Hugo Feed Mill 156882 5.99$ Parts - Unit #7102-04 Fire Dept
Innovative Office Solutions LLC IN4392541 78.72$ Certificate Holders Administration
Innovative Office Solutions LLC IN4394159 497.40$ Toner Cartridges Building Inspections
Innovative Office Solutions LLC IN4394159 275.94$ Copy Paper Administration
Innovative Office Solutions LLC IN4394159 113.44$ Binders & Post-It Notes Administration
Innovative Office Solutions LLC IN4394159 76.32$ Trash Can Liners Gen Gov't Bldgs
Innovative Office Solutions LLC IN4394159 59.97$ Breakroom Supplies Gen Gov't Bldgs
Innovative Office Solutions LLC IN4395550 130.67$ Calendar, Planner, Speakers, Etc Fire Dept
Innovative Office Solutions LLC IN4395550 113.52$ Restroom Supplies Fire Dept
Innovative Office Solutions LLC IN4395550 32.24$ Breakroom Supplies Fire Dept
Innovative Office Solutions LLC IN4400557 53.00$ Restroom Supplies (PPP) Parks Dept
Innovative Office Solutions LLC IN4405587 38.42$ Planner, Pens & Tape Public Works
Innovative Office Solutions LLC IN4405587 46.00$ Trash Can Liners Public Works
Innovative Office Solutions LLC IN4405587 17.03$ Restroom Supplies Public Works
Innovative Office Solutions LLC IN4408130 81.47$ Lanyards Administration
International Code Council Inc 1001787059 96.00$ 2020 MN Field Guide Handbooks Building Inspections
Jensen, David CLAIM 33.89$ iPad Chargers (Target) Fire Dept
Kath Fuel Oil Service Co. 787819 756.79$ Diesel Exhaust Fluid Public Works
Kath Fuel Oil Service Co. 12320094 8,579.66$ November Unleaded Gas & Diesel Purchases Various
Knowlan's Super Markets Inc 2568 71.76$ Meeting Supplies Public Works
Knowlan's Super Markets Inc 6938 31.98$ Meeting Supplies Public Works
Laughlin's Pest Control 62781 365.00$ Pest Control Service - 14696 Fondant Ave Rental Properties
Laughlin's Pest Control 62782 465.00$ Pest Control Service - 14706/14716 Fondant Ave Rental Properties
Lincoln National Life Insurance Co. January 1,092.04$ Disability Premium Finance Dept
Loeffler, Mike CLAIM 334.45$ Fluke 325 Multimeter, Leads & Case (Amazon) Water & Sewer
Loffler 4540557 86.08$ Copier Staples Administration
Maher, Dan 79776 400.00$ Santa for Santa Party Parks Dept
Marco INV11914166 48.75$ December Copier Maintenance Building Inspections
Menards 22553 185.96$ Gas Cans Public Works
Menards 22553 48.97$ Shop Supplies Public Works
Menards 23063 21.79$ Materials - Salt Building Light Public Works
Menards 23410 500.03$ Shop Tools Public Works
Metering & Technology Solutions INV3815 56.06$ Water Meter Hardware Water Utility
Page 1
City of Hugo Claims
December 18, 2023 G. 1
Vendor Invoice Amount Description Department
Metro-INET 1614 8,393.00$ December Computer Service Various
Metro-INET 1646 442.00$ NetMotion Service - Guareschi Water & Sewer
Metro-INET 1647 50.00$ Office 365 License Upgrade - Denaway Parks Dept
Minnesota Cleaning Services Inc 0124HH01 605.00$ December Cleaning Services Gen Gov't Bldgs
Minnesota Cleaning Services Inc 0124HH02 100.00$ December Cleaning Services - Hanifl Parks Dept
Minnesota Cleaning Services Inc 0124HH03 741.00$ December Cleaning Services - PW Facility Public Works
Minnesota Cleaning Services Inc 0124HH03 450.00$ December Cleaning Services Fire Dept
Minnesota Cleaning Services Inc 0124HH03 247.00$ December Cleaning Services - Rice Lake Room Gen Gov't Bldgs
Northern Door Company 74001 484.70$ Garage Door Repairs - 14706 Fondant Ave Rental Properties
Oxygen Service Company 3569964 102.55$ Welding Supplies Public Works
Past Perfect Software Inc 34440 475.00$ Past Perfect Online Hosting Renewal Historical Commission
Peterson Companies 54880 1,456.00$ Lions Park Irrigation Winterization Parks Dept
Peterson Companies 54881 640.00$ Adelaide Landing Irrigation Winterization Parks Dept
Peterson Companies 54882 1,780.00$ CSAH 8 Irrigation System Winterization Street Dept
Peterson Companies 54883 486.00$ City Hall Irrigation Winterization Gen Gov't Bldgs
Peterson Companies 54933 750.00$ CSAH 8 Stormwater Reuse Winterization Stormwater Fund
Pioneer Press 12628181 393.00$ 26 Week Subscription Ordinances/Proceedings
Press Publications 792397 66.65$ Planning Commission Public Hearing Notice Ordinances/Proceedings
Ricoh USA, Inc 5068530024 127.25$ Overage Charges (Color) Public Works
Ricoh USA, Inc 5068530024 26.66$ Overage Charges (B & W) Public Works
SealTech Inc 1335 20,000.00$ Rout & Seal Cracks Street Dept
Signature Lighting Inc 1360 225.28$ Streetlight Repairs Street Dept
Signature Lighting Inc 1365 10,575.80$ Streetlight Repairs Street Dept
Signature Lighting Inc 1368 2,666.00$ Streetlight Repairs Street Dept
Sir Lines-A-Lot PL23-1157-001 995.00$ Striping Services - Fire Hall Parking Lot Fire Dept
Sir Lines-A-Lot PL23-1157-001 790.00$ Striping Services - Public Works Building (Interior) Public Works
Souffront, Miguel CLAIM 314.97$ Cold Weather Gear Street Dept
Stonehouse Catering Hugo 5,629.11$ Holiday Party Catering Unallocated
T.A. Schifsky & Sons Inc 69908 75.46$ Asphalt Street Dept
Thomas Fraser 166-113023 1,996.00$ Mediation Services - WB Lake Restoration Litigation Water Utility
UniFirst Corporation 1410026092 137.02$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410027506 131.11$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs
UniFirst Corporation 1410027507 137.90$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
UniFirst Corporation 1410029220 145.17$ Uniforms, Supplies & Floor Mat Services (PW) Public Works
US Bank 7129897 500.00$ Paying Agent Fees Sinking Fund
US Bank 7137804 550.00$ Paying Agent Fees Sinking Fund
US Bank Equipment Finance 517464517 616.90$ December Copier Service Payment Administration
US Bank Equipment Finance 517464517 1.36$ Overage Charges (B&W) Administration
US Bank Equipment Finance 517464517 48.17$ Overage Charges (Color) Administration
Verizon Wireless 9950041744 48.87$ Cellular Phone Charges Public Works
Verizon Wireless 9950641341 79.03$ Cellular Phone Charges (Partial Month) Various
Viking Electric S007555103.001 244.44$ Fuses for Rooftop HVAC Units Public Works
Viking Electric S007555103.003 285.18$ Fuses for Rooftop HVAC Units Public Works
WSB & Associates October 107,227.68$ Engineering Fees - See Attached Breakdown Various
Xcel Energy 51-0013493712-0 633.06$ Lions Park Pavilion Electric Parks Dept
Xcel Energy 51-0013493712-0 708.11$ Lions Park Pavilion Natural Gas Service Parks Dept
Xcel Energy 51-0013971834-1 82.48$ 152nd Street Stop Light Street Dept
Ziegler Inc IN001273327 518.89$ Parts - Unit #326-11 Street Dept
Ziegler Inc IN001277674 136.38$ Parts - Unit #326-11 Street Dept
218,707.87$ Total Claims for December 18, 2023
Page 2
MEMO
To: Bryan Bear, City Administrator
From: Jim Compton, Jr., Fire Chief
Date: 12/1/2023
Subject: Matt Drew’s Lieutenant Resignation
________________________________________________________________________________________
On April 1, 2019 Matt Drew was promoted to Lieutenant, and has served the department well in that
position since then. Matt has submitted an email requesting to step down to a Firefighter position
effective on January 1, 2024. He stated in his email he thinks it is time that he steps back and let
some of our newer firefighters have a chance to learn and grow. He plans on staying on the Hugo Fire
Department for several more years.
I am recommending the City Council accept Lieutenant Matt Drew’s request to step down to
Firefighter.
Please place this recommendation on the December 18, 2023 City Council agenda for Council
consideration.
City of Hugo Fire Department
5323 140th Street North
Hugo, Minnesota 55038
PH: (651) 762-6362 FAX: (651) 429-3212
From:Jim (Jr) Compton
To:Bryan Bear
Cc:Michele Lindau
Subject:FW: Lieutenant"s Position
Date:Friday, December 1, 2023 12:19:44 PM
Attachments:Matt Drew LT Resignation Memo.docx
image001.png
Please see attached and place on the December 18th Council agenda.
Thank you,
MAKE IT A GREAT DAY!
Jim Compton, Jr.
Fire Chief
City of Hugo Fire Department
651-762-6362 office
651-248-4475 cell
jrcompton@ci.hugo.mn.us
From: Matt Drew
Sent: Thursday, November 30, 2023 1:40 PM
To: Jim (Jr) Compton <jrcompton@ci.hugo.mn.us>
Subject: Lieutenant's Position
Chief Compton,
Please find this email as my formal request to step down as Lieutenant on the Hugo Fire
Department.
I want to thank you for the opportunity to lead as an officer for the past 4.5 years. I think it is
time that I step back and let some of our newer firefighters have a chance to learn and grow.
My last day as a Lieutenant will be December 31, 2023 at 11:59 PM. I plan on staying on Hugo
Fire as a firefighter for several more years.
I look forward seeing who you choose to step up. I know they will do great things for us.
Let me know if you have any questions, or need anything from me.
Thank you for your time,
Matt Drew
Safety Lieutenant
Hugo Fire Department
MEMO
To: Bryan Bear, City Administrator
From: Jim Compton, Jr., Fire Chief
Date: December 13, 2023
Subject: Firefighter Koll’s Retirement
________________________________________________________________________________________
Firefighter Mark Koll has summited his letter of retirement effective January 5, 2024. Mark was hired by the City
of Hugo as a firefighter on November 3, 2003 and has served the community with pride for 20 years.
Throughout Firefighter Koll’s career he has served as a daytime responder and has helped a lot of people along
the way!
I am recommending Council approve the retirement of Firefighter Mark Koll.
Please place this recommendation on the December 18, 2023 City Council agenda for Council consideration.
City of Hugo Fire Department
5323 140th Street North
Hugo, Minnesota 55038
PH: (651) 762-6362 FAX: (651) 429-3212
Memorandum
To: City Administrator Bryan Bear
From: City Clerk Michele Lindau
Date: December 12, 2023 for City Council Meeting on December 18, 2023
Re: Earned Safe and Sick Time Law
BACKGROUND
A new law passed during the 2023 legislative session requires employers to provide employees
with Earned Sick and Safe Time (ESST). The new law becomes effective January 1, 2024.
This law applies to any employer with one or more employees and covers all employees
including part-time, temporary, and paid on call firefighters.
REVIEW OF NEW LAW
Under the new law, an employee earns, at a minimum, up to one hour of time off for every 30
hours worked, up to 48 hours each year. Cities that provide earned sick and safe time to
employees under a paid time off policy are not required to provide additional earned sick and
safe time, as long as the policy meets the same conditions or exceeds the minimum standard of
the law.
There are three options the City can choose from for accruing ESST:
1. An employee could be awarded one hour for each 30 hours earned. An employee would
be required to work 80 hours prior to using any accrued ESST. The minimum amount an
employee could accrue would be 48 hours. Hours can be carried over to the following
year but the ESST bank could be limited to 80 hours. There would be no payout
required.
2. An employee could be front-loaded 48 hours at the beginning of the year for immediate
use. This option would require the employee to be paid for any unused ESST hours at
the end of each year at the employee’s hourly rate.
3. Employee could be front-loaded 80 hours at the beginning of the year for immediate use.
This option would not require the employee to be paid out at the end of the year for any
unused ESST nor require any ESST hours to carry over into the following year.
In addition to the accrual of ESST, the law specifies conditions for the use of ESST, and
includes protection from retaliation, and benefit and return to work protections. Reasons for the
use of ESST include when an employee is sick, to care for a sick family member or to seek
assistance if an employee or their family member has experienced domestic abuse, sexual
assault, or stalking.
2
CONCLUSIONS
Full time employee –
Staff has reviewed this new law extensively and finds the City’s Personal Leave Policy exceeds
the required ESST hours for full-time staff. As such, the City’s Personal Leave amounts can
remain the same for all employees. The timing of leave granted to employees within their first
year of employment will be adjusted under the new policy. A new employee’s accrued Personal
Leave Time would equal the current number of hours for the first year, but 40 hours would be
granted to the employee on the first day of employment with the remaining 40 hours spread out
after the first six months. No additional ESST will be accrued by full time staff.
Part-time and Temporary Employees, and Paid On-Call Firefighters –
Part-time and temporary employees, and paid on call firefighter should follow Option 1. Carry
over amounts should be limited to 80 hours, and no payment of unused accrued ESST should
be given.
Elected Officials, Commissioners, Volunteers -
This law does not apply.
STAFF RECOMMENDATIONS
Staff recommends Council approve the amended Personal Policy as it relates to ESST to
included the conditions as stated in the law and the accrual options as stated in the above
conclusion for full-time, part-time, and temporary employees, and paid on-call firefighter.
LEAVE BENEFITS
1.0 Personal Leave Time
Personal Leave Time is granted to all regular, full-time employees of the City to maintain
their physical and emotional well-being. Employees are encouraged to take Personal Leave
Time in the year eligible, but are authorized to carry over and accumulate Personal Leave
Time within the limits established in Section 3.0
a. All regular, full-time employees shall be credited Personal Leave Time every two
weeks.
b. Upon hiring, an employee will be granted 40 hours Personal Leave Time.
c. An Employee’s anniversary date will be used to determine an employee’s duration
of employment. Leave will be credited according to the duration of employment on
the last day of the pay period as follows:
d. No Personal Leave shall be credited to an employee for periods when the employee
has been on a lay-off or leave of absence without pay for a period of thirty days of
more.
e. Personal Leave, for periods of up to two weeks, may be taken with the approval of
the employee’s department head. Longer periods of Personal Leave require the
approval of the City Administrator.
f. All periods of Personal Leave must be approved in advance, except in emergencies
where the health or safety of a person is at risk.
2.0 Earned Sick and Safe Leave (ESST)
Effective January 1, 2024, Sick and Safe Time is paid leave employers must provide to
employees in Minnesota that can be used for certain reasons as stated in Section 2.0 (b).
All employees working at least 80 hours in a year are eligible. At a minimum, an
employee needs to be granted one hour of ESST for every 30 hours worked to a
maximum of 48 hours of ESST per year. For the purposes of this policy, a year is a
calendar year – January 1 to December 31. The hourly rate of ESST is the same hourly
rate an employee earns from employment with the city.
Duration of Employment Hours earned Annually Hours earned biweekly
0 - 1 year 80 3.08 after six months
1 years – 5 years 120 4.62
Over 5 years – 16 years 184 7.08
Over 16 years 200 7.70
a. Accruing Earned Sick and Safe Leave
Full-time regular employees will not accrue additional ESST hours in excess of current
Personal Leave Time accrual as the Personal Leave Time Policy exceeds the requirements
of the ESST Law.
For temporary, part-time, and on-call firefighter employees performing work for at least
80 hours in a year for the City, hours of ESST will be one hour for every 30 hours worked
up to a maximum of 48 hours per year.
b. Earned Sick and Safe Leave Use:
The leave may be used as it is accrued in the smallest increment of time tracked by the
city’s payroll system. Full-time, part-time, and temporary employees are tracked in .25-
hour increments. Paid on-call firefighters are tracked in one-hour increments. ESST
may be used as personal leave in addition to the following:
An employee’s own:
o Mental or physical illness, injury or other health condition
o Need for medical diagnosis, care or treatment, of a mental or physical illness
o injury or health condition
o Need for preventative care
o Closure of the employee's place of business due to weather or other public
emergency
o The employee's inability to work or telework because the employee is prohibited
from working by the city due to health concerns related to the potential
transmission of a communicable illness related to a public emergency, or seeking
or awaiting the results of a diagnostic test for, or a medical diagnosis of, a
communicable disease related to a public emergency and the employee has been
exposed to a communicable disease or the city has requested a test or diagnosis.
o Absence due to domestic abuse, sexual assault, or stalking of the employee
provided the absence is to:
Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
Obtain services from a victim services organization
Obtain psychological or other counseling
Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
Care of a family member:
o With mental or physical illness, injury or other health condition
o Who needs medical diagnosis, care or treatment of a mental or physical illness,
injury or other health condition
o Who needs preventative medical or health care
o Whose school or place of care has been closed due to weather or other public
emergency
o When it has been determined by health authority or a health care professional that
the presence of the family member of the employee in the community would
jeopardize the health of others because of the exposure of the family member of
the employee to a communicable disease, whether or not the family member has
actually contracted the communicable disease
o Absence due to domestic abuse, sexual assault or stalking of the employee’s
family member provided the absence is to:
Seek medical attention related to physical or psychological injury or
disability caused by domestic abuse, sexual assault, or stalking
Obtain services from a victim services organization
Obtain psychological or other counseling
Seek relocation or take steps to secure an existing home due to domestic
abuse, sexual assault or stalking
Seek legal advice or take legal action, including preparing for or
participating in any civil or criminal legal proceeding related to or
resulting from domestic abuse, sexual assault, or stalking
c. For Earned Sick and Safe Leave purposes, family member includes an
employee’s:
Spouse or registered domestic partner
Child, foster child, adult child, legal ward, child for whom the employee is
legal guardian, or child to whom the employee stands or stood in local
parentis
Sibling, step sibling or foster sibling
Biological, adoptive or foster parent, stepparent or a person who stood in
loco parentis when the employee was a minor child
Grandchild, foster grandchild or step grandchild
Grandparent or step grandparent
A child of a sibling of the employee
A sibling of the parent of the employee or
A child-in-law or sibling-in-law
Any of the above family members of a spouse or registered domestic
partner
Any other individual related by blood or whose close association with the
employee is the equivalent of a family relationship
Up to one individual annually designated by the employee
d. Advance Notice for use of Earned Sick and Safe Leave
If the need for sick and safe leave is foreseeable, the city requires seven days’ advance
notice. However, if the need is unforeseeable, employees must provide notice of the
need for Earned Sick and Safe time as soon as practicable. When an employee uses
Earned Sick and Safe time for more than three consecutive days, the city may require
appropriate supporting documentation (such as medical documentation supporting
medical leave, court records or related documentation to support safety leave).
However, if the employee or employee's family member did not receive services from
a health care professional, or if documentation cannot be obtained from a health care
professional in a reasonable time or without added expense, then reasonable
documentation may include a written statement from the employee indicating that the
employee is using, or used, Earned Sick and Safe Leave for a qualifying purpose. The
city will not require an employee to disclose details related to domestic abuse, sexual
assault, or stalking or the details of the employee’s or the employee’s family member’s
medical condition. In accordance with state law, the city will not require an employee
using Earned Sick and Safe leave to find a replacement worker to cover the hours the
employee will be absent.
e. Retaliation prohibited
The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate
or discriminate against an employee for asserting Earned Sick and Safe Leave rights,
requesting an Earned Sick and Safe Leave absence, or pursuing remedies. Further, use
of Earned Sick and Safe Leave will not be factored into any attendance point system
the city may use. Additionally, it is unlawful to report or threaten to report a person or
a family member’s immigration status for exercising a right under Earned Sick and
Safe Leave.
f. Benefits and return to work protections
During an employee’s use of Earned Sick and Safe Leave, an employee will continue
to receive the city’s employer insurance contribution as if they were working, and the
employee will be responsible for any share of their insurance premiums.
An employee returning from time off using accrued Earned Sick and Safe Leave is
entitled to return to their city employment at the same rate of pay received when their
leave began, plus any automatic pay adjustments that may have occurred during the
employee’s time off. Seniority during Earned Sick and Safe Leave absences will
continue to accrue as if the employee has been continually employed.
3.0 Carry Over of PTO and Earned Sick and Safe Leave
Full-time employees may carry over Personal Leave from year to year, but the total amount
credited to any employee shall not exceed 520 hours at any time.
Part-time, non-benefitted employees and volunteer firefighters are eligible for carry over
accrued but unused Earned Sick and Safe time into the following year, but the total of
Earned Sick and Safe Leave carry over hours shall not exceed 80 hours.
4.0 Separation of Employment
Full-time employees leaving employment with the City shall be credited and paid for all
Personal Leave then accumulated up to 520 hours. Personal Leave Pay shall be at the
employee’s rate of pay on the last date of employment.
Temporary, part-time, and on-call firefighter employees, upon separation of
employment, will not be paid out for any previously accrued but not used ESST.
When there is a separation from part-time employment with the City and the employee is
rehired again within 180 days of separation, previously accrued Earned Sick and Safe
Leave that had not been used will be reinstated. A part-time employee is entitled to use and
accrue Earned Sick and Safe Leave at the commencement of reemployment.
City Administrator may authorize payment in lieu of Personal Leave, up to a maximum of
520 hours, for employees leaving City service.
Payment for the Terminal Leave shall be at the final, regular rate of pay for the employee
concerned.
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits
DATE: For the City Council Meeting of December 18, 2023
DESIRED COUNCIL ACTION
Adoption of Resolution Not to Waive Statutory Tort Liability Limits
HISTORY
In the late 1990’s the League of Minnesota Cities Insurance Trust (LMCIT) required each city that obtained liability
coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased. At that time the City Council opted not to waive the statutory limits.
LIABILITY IN EXCESS OF THE STATUTORY LIMITS
The City of Hugo does purchase $2 million in excess of the statutory limits because the tort limits either do not or may
not apply to the following types of claims:
Claims under federal civil rights laws.
Claims for tort liability that the city has assumed by contract.
Claims for actions in another state.
Claims based on liquor sales.
Claims based on a “taking” theory.
Excess liability coverage is important to a small city. If a city ends up with more liability than it has coverage, the city
will have to either draw on existing funds or go to its taxpayers to pay that judgment.
REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIMITS
Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City Council to decide
whether or not to waive the statutory limits for those claims that are subject to such limits. Passage of a resolution not
to waive the statutory limits provides a written record that the excess liability coverage will only apply to claims that are
not subject to tort limits.
RECOMMENDATION
Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability Limits.
ATTACHMENTS
Resolution Not to Waive Statutory Tort Liability Limits
RESOLUTION NO. 2023-
A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS
WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust
must decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased.
WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases
optional excess liability coverage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO:
1. The City of Hugo does not waive the statutory tort liability limits.
2. Claims to which the statutory municipal tort limits do not apply are not affected by this
decision.
Council members voting AYE:
Council members voting NAY:
Whereupon said resolution was declared passed and adopted this 18th day of December,
2023.
____________________________
Tom Weidt, Mayor
ATTEST:
______________________________
Michele Lindau, City Clerk
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762-6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: Unpaid Utility Bills
DATE: For the City Council Meeting of December 18, 2023
DESIRED COUNCIL ACTION
Adopt Resolution Certifying Unpaid Utility Bills to the County Auditor for Collection
COMMENTS
Sections 82-70 and 82-112 of the municipal code authorize the City Clerk to certify past due water and sewer utility bills
to the County Auditor for inclusion on the tax rolls. The Finance Department has prepared the attached list and
corresponding resolution to comply with these provisions.
The total amount of unpaid utility bills subject to assessment is $166,995.54 or 4.4% of the total amount billed in the
last four calendar quarters. This is a slight decrease from the 4.6% that was subject to assessment the prior year.
RECOMMENDATION
Staff recommends adoption of the attached resolution.
ATTACHMENTS
Resolution Certifying Unpaid Utility Bills to the County Auditor for Collection
Unpaid Utility Bill Assessment Roll
Resolution 2023 -
Resolution Certifying Unpaid Utility Bills to the County Auditor for
Collection
WHEREAS, pursuant to Section 82-70 and Section 82-112 of the municipal
code the City Clerk may certify to the county auditor the amounts due for water
and sewer charges, including penalty; and
WHEREAS, the amounts subject to assessment have been minimized
through diligent collection efforts by staff;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA, that the attached utility bills are
declared unpaid.
BE IT FURTHER RESOLVED the Clerk shall forthwith transmit a certified copy of
this certification role to the County Auditor to be extended on the property tax
lists of the county and such certified unpaid charges shall be collected and paid
over in the same manner as property taxes.
Upon roll call, the following members voted AYE:
Upon roll call, the following members voted NAY:
Whereupon said resolution was declared passed and adopted this 18th day of
December, 2023.
__________________________
Tom Weidt, Mayor
ATTEST:
_______________________________
Michele Lindau, City Clerk
PID Proj Code Total OB Interest Fee County Total Read Seq #Service Add
3103121420028 S-81020 $294.80 $5.00 $299.80 0000000000 4984 N 124TH STREET CIRCLE
3103121140006 S-81020 $294.80 $5.00 $299.80 0000000000 5015 N 126TH STREET
3103121140013 S-81020 $168.00 $5.00 $173.00 0000000000 5010 N 126TH STREET
1703121130015 S-81020 $342.80 $5.00 $347.80 0000000000 15587 N FOREST BOULEVARD
3103121310016 S-81020 $220.99 $0.01 $5.00 $226.00 0000000000 12413 N ETHAN AVENUE
3103121310028 S-81020 $294.80 $5.00 $299.80 0000000000 12416 N EVERTON CIRCLE
3203121210012 S-81020 $485.25 $0.01 $5.00 $490.26 0000001008 5566 N 129TH DRIVE
3203121220013 S-81020 $403.29 $0.01 $5.00 $408.30 0000001042 5376 N 129TH STREET
3203121220010 S-81020 $1,034.35 $0.01 $5.00 $1,039.36 0000001048 5340 N 129TH STREET
3203121220083 S-81020 $799.00 $5.00 $804.00 0000001072 12756 N FERRARA AVENUE
3203121220032 S-81020 $561.94 $5.00 $566.94 0000001160 5439 N 129TH STREET
3203121210022 S-81020 $300.26 $5.00 $305.26 0000001206 5587 N 129TH DRIVE
3203121210040 S-81020 $2,384.20 $5.00 $2,389.20 0000001220 12884 N FLAY ROAD
3203121210051 S-81020 $580.24 $5.00 $585.24 0000001242 12864 N FONDANT TRAIL
3203121120002 S-81020 $745.38 $5.00 $750.38 0000001284 5851 N 128TH BAY
3203121210064 S-81020 $708.68 $5.00 $713.68 0000001296 5739 N 128TH STREET
3203121210076 S-81020 $525.31 $0.01 $5.00 $530.32 0000001316 12857 N FONDANT TRAIL
3203121240034 S-81020 $517.59 $0.01 $5.00 $522.60 0000001334 5569 N 126TH STREET
3203121240047 S-81020 $1,795.71 $0.01 $5.00 $1,800.72 0000001344 12665 N FONDANT TRAIL
3203121240041 S-81020 $311.37 $0.01 $5.00 $316.38 0000001354 5725 N 126TH STREET
3203121240032 S-81020 $539.91 $0.01 $5.00 $544.92 0000001409 5714 N 126TH STREET
3103121140038 S-81020 $295.46 $5.00 $300.46 0000001456 12581 N FENWAY AVENUE
3103121120056 S-81020 $259.58 $5.00 $264.58 0000002016 4901 N 130TH STREET
3003121430099 S-81020 $884.61 $0.01 $5.00 $889.62 0000002167 13024 N EUROPA TRAIL
3003121430086 S-81020 $776.24 $5.00 $781.24 0000002186 13228 N EUROPA BAY
3003121240010 S-81020 $1,628.47 $0.01 $5.00 $1,633.48 0000002268 4612 N FABLE HILL PARKWAY
3003121430067 S-81020 $715.01 $0.01 $5.00 $720.02 0000002430 4926 N 132ND WAY
3003121430054 S-81020 $399.19 $0.01 $5.00 $404.20 0000002458 4952 N 132ND WAY
3003121430046 S-81020 $503.73 $0.01 $5.00 $508.74 0000002474 4980 N 132ND WAY
3003121430038 S-81020 $1,279.43 $0.01 $5.00 $1,284.44 0000002490 4927 N 132ND WAY
3003121430013 S-81020 $517.89 $0.01 $5.00 $522.90 0000002506 4905 N 132ND STREET
3003121430015 S-81020 $472.82 $5.00 $477.82 0000002510 4909 N 132ND STREET
2903121320016 S-81020 $364.54 $5.00 $369.54 0000003004 5420 N 134TH STREET
2903121230022 S-81020 $533.32 $5.00 $538.32 0000003028 13544 N FIONA CIRCLE
2903121230020 S-81020 $650.13 $0.01 $5.00 $655.14 0000003032 13540 N FIONA AVENUE
2903121230019 S-81020 $470.62 $5.00 $475.62 0000003034 13550 N FIONA AVENUE
2903121230018 S-81020 $755.20 $5.00 $760.20 0000003036 13570 N FIONA AVENUE
2903121230006 S-81020 $297.72 $5.00 $302.72 0000003056 5474 N 137TH STREET
2903121230030 S-81020 $611.83 $0.01 $5.00 $616.84 0000003078 13635 N FIONA AVENUE
2903121230035 S-81020 $201.46 $5.00 $206.46 0000003088 13535 N FIONA AVENUE
2903121320022 S-81020 $627.55 $0.01 $5.00 $632.56 0000003100 5485 N 134TH STREET
2903121210148 S-81020 $350.04 $5.00 $355.04 0000003162 13811 N FLAY AVENUE
2903121210145 S-81020 $1,547.17 $0.01 $5.00 $1,552.18 0000003168 13805 N FLAY AVENUE
2903121210136 S-81020 $516.79 $0.01 $5.00 $521.80 0000003236 5643 N 138TH STREET
2903121210134 S-81020 $291.86 $5.00 $296.86 0000003240 5651 N 138TH STREET
2903121210104 S-81020 $251.76 $5.00 $256.76 0000003272 13758 N FLAY AVENUE
2903121210153 S-81020 $470.62 $5.00 $475.62 0000003284 5586 N 138TH STREET
2903121210166 S-81020 $250.16 $5.00 $255.16 0000003310 5616 N 138TH STREET
2903121210091 S-81020 $589.76 $5.00 $594.76 0000003408 13950 N FOUNTAIN AVENUE
2903121210084 S-81020 $615.97 $0.01 $5.00 $620.98 0000003415 13931 N FOUNTAIN AVENUE
2024 SA Cert CITY OF HUGO
Unpaids Payable 2023
PID Proj Code Total OB Interest Fee County Total Read Seq #Service Add
2024 SA Cert CITY OF HUGO
Unpaids Payable 2023
2903121120024 S-81020 $310.50 $5.00 $315.50 0000003454 5945 N 138TH STREET
2903121130008 S-81020 $581.73 $0.01 $5.00 $586.74 0000003464 5995 N 138TH STREET
2903121130058 S-81020 $868.21 $0.01 $5.00 $873.22 0000003528 5880 N 135TH STREET
2903121130060 S-81020 $674.59 $0.01 $5.00 $679.60 0000003532 13515 N 135TH COURT
2903121130061 S-81020 $493.72 $5.00 $498.72 0000003534 13525 N 135TH COURT
2903121130069 S-81020 $277.66 $5.00 $282.66 0000003550 5825 N 135TH STREET
2903121130072 S-81020 $1,279.43 $0.01 $5.00 $1,284.44 0000003556 5865 N 135TH STREET
2903121130074 S-81020 $432.56 $5.00 $437.56 0000003560 5905 N 135TH STREET
2903121140060 S-81020 $513.77 $0.01 $5.00 $518.78 0000003584 6145 N 135TH STREET
2903121140034 S-81020 $1,279.43 $0.01 $5.00 $1,284.44 0000003598 13575 N GENEVA AVENUE
2903121140028 S-81020 $420.79 $0.01 $5.00 $425.80 0000003610 13635 N GENEVA AVENUE
2903121140015 S-81020 $138.71 $0.01 $5.00 $143.72 0000003630 6141 N EGG LAKE ROAD
2903121140021 S-81020 $1,279.43 $0.01 $5.00 $1,284.44 0000003642 6201 N EGG LAKE ROAD
2903121120002 S-81020 $771.52 $5.00 $776.52 0000003652 6022 N EGG LAKE ROAD
2903121120007 S-81020 $714.06 $5.00 $719.06 0000003678 5920 N 138TH STREET
2903121120011 S-81020 $288.56 $5.00 $293.56 0000003686 5960 N 138TH STREET
2903121120018 S-81020 $565.13 $0.01 $5.00 $570.14 0000003700 6040 N 138TH STREET
2903121130003 S-81020 $507.22 $5.00 $512.22 0000003704 6070 N 138TH STREET
2903121140054 S-81020 $1,064.52 $5.00 $1,069.52 0000003752 6150 N 135TH STREET
2903121140046 S-81020 $402.17 $0.01 $5.00 $407.18 0000003754 13580 N GENEVA AVENUE
2903121130013 S-81020 $479.02 $5.00 $484.02 0000003776 13690 N GENEVA AVENUE
2903121210005 S-81020 $1,157.31 $0.01 $5.00 $1,162.32 0000004028 13980 N FOUNTAIN AVENUE
2003121340035 S-81020 $493.63 $0.01 $5.00 $498.64 0000004032 14017 N FONDANT AVENUE
2003121340041 S-81020 $511.97 $0.01 $5.00 $516.98 0000004038 14077 N FONDANT AVENUE
2003121340023 S-81020 $488.22 $5.00 $493.22 0000004064 14227 N FOREST BOULEVARD
2003121340078 S-81020 $537.53 $0.01 $5.00 $542.54 0000004074 5585 N 142ND STREET
2003121340022 S-81020 $255.80 $5.00 $260.80 0000004082 14188 N FONDANT AVENUE
2003121340072 S-81020 $895.48 $5.00 $900.48 0000004108 14054 N FLAY AVENUE
2003121340063 S-81020 $255.01 $0.01 $5.00 $260.02 0000004114 14015 N FLAY AVENUE
2003121340061 S-81020 $698.98 $5.00 $703.98 0000004138 14032 N FONDANT AVENUE
2003121340062 S-81020 $858.65 $0.01 $5.00 $863.66 0000004140 14018 N FONDANT AVENUE
2003121330050 S-81020 $496.89 $0.01 $5.00 $501.90 0000004152 5425 N 141ST COURT
2003121330059 S-81020 $400.22 $5.00 $405.22 0000004170 14153 N FINALE AVENUE
2003121330035 S-81020 $2,584.03 $0.01 $5.00 $2,589.04 0000004214 14155 N FERRARA AVENUE
1903121320093 S-81020 $1,076.55 $0.01 $5.00 $1,081.56 0000005132 4560 N VALJEAN BOULEVARD
1903121330042 S-81020 $469.82 $5.00 $474.82 0000005399 14250 N VALJEAN BOULEVARD
1903121320020 S-81020 $644.94 $5.00 $649.94 0000005468 4376 N ARBRE LANE
1903121330021 S-81020 $373.20 $5.00 $378.20 0000005537 14108 N JARDIN AVENUE
1903121420020 S-81020 $345.30 $5.00 $350.30 0000005654 14230 N ONEKA PARKWAY
1903121430048 S-81020 $311.30 $5.00 $316.30 0000005794 14123 N ONEKA PARKWAY
2003121320015 S-81020 $941.11 $0.01 $5.00 $946.12 0000006009 5501 N 145TH STREET
2003121230011 S-81020 $637.25 $0.01 $5.00 $642.26 0000006048 5340 N 145TH STREET
2003121230047 S-81020 $573.03 $0.01 $5.00 $578.04 0000006072 5444 N 145TH STREET
2003121230040 S-81020 $499.22 $5.00 $504.22 0000006108 5455 N 146TH STREET
2003121240010 S-81020 $609.16 $5.00 $614.16 0000006138 14719 N FITZGERALD AVENUE
2003121210027 S-81020 $393.20 $5.00 $398.20 0000006159 14795 N FLAY AVENUE
2003121240025 S-81020 $2,330.46 $5.00 $2,335.46 0000006276 5697 N 147TH STREET
2003121240027 S-81020 $696.74 $5.00 $701.74 0000006279 5717 N 147TH STREET
2003121240072 S-81020 $311.52 $5.00 $316.52 0000006297 14696 N FONDANT AVENUE
2003121120044 S-81020 $311.35 $0.01 $5.00 $316.36 0000006342 5965 N ONEKA LAKE BOULEVARD
PID Proj Code Total OB Interest Fee County Total Read Seq #Service Add
2024 SA Cert CITY OF HUGO
Unpaids Payable 2023
2003121120006 S-81020 $497.02 $5.00 $502.02 0000006363 14770 N GENEVA AVENUE
2003121210043 S-81020 $273.97 $0.01 $5.00 $278.98 0000006405 14749 N FOXHILL AVENUE
2003121210021 S-81020 $480.52 $5.00 $485.52 0000006525 14885 N FOREST BOULEVARD
2003121220006 S-81020 $1,398.04 $5.00 $1,403.04 0000006570 5607 N 150TH STREET
2003121140047 S-81020 $704.08 $5.00 $709.08 0000007036 14650 N GLENBROOK AVENUE
2003121140056 S-81020 $538.62 $5.00 $543.62 0000007054 6155 N 146TH STREET
2003121140060 S-81020 $811.26 $5.00 $816.26 0000007062 6075 N 146TH STREET
2003121140044 S-81020 $487.12 $5.00 $492.12 0000007076 6030 N 146TH STREET
2003121140041 S-81020 $555.62 $5.00 $560.62 0000007082 6090 N 146TH STREET
2003121130019 S-81020 $820.20 $5.00 $825.20 0000007126 14592 N GENEVA AVENUE
2003121130020 S-81020 $757.66 $5.00 $762.66 0000007128 14586 N GENEVA AVENUE
2003121410043 S-81020 $1,610.11 $0.01 $5.00 $1,615.12 0000007152 6081 N 144TH STREET
2003121410054 S-81020 $476.75 $0.01 $5.00 $481.76 0000007250 14243 N GENEVA AVENUE
2003121410049 S-81020 $1,144.76 $5.00 $1,149.76 0000007262 6111 N 144TH STREET
2003121410005 S-81020 $849.60 $5.00 $854.60 0000007294 6133 N 145TH STREET
2003121140074 S-81020 $502.62 $5.00 $507.62 0000007334 6166 N 145TH STREET
2103121320006 S-81020 $357.54 $5.00 $362.54 0000007360 6555 N 145TH CIRCLE
2103121310006 S-81020 $762.52 $5.00 $767.52 0000007420 6615 N 145TH CIRCLE
2103121310007 S-81020 $1,111.47 $0.01 $5.00 $1,116.48 0000007422 6617 N 145TH CIRCLE
2103121310014 S-81020 $592.13 $0.01 $5.00 $597.14 0000007436 6631 N 145TH CIRCLE
2103121240003 S-81020 $713.84 $5.00 $718.84 0000007440 6635 N 145TH CIRCLE
2103121310055 S-81020 $430.50 $5.00 $435.50 0000007478 6660 N 145TH ALCOVE
2103121310026 S-81020 $692.55 $0.01 $5.00 $697.56 0000007504 6624 N 145TH CIRCLE
2803121220028 S-81020 $471.44 $5.00 $476.44 0000007756 13877 N GENEVA AVENUE
2003121110031 S-81020 $237.14 $5.00 $242.14 0000008066 6149 N 150TH STREET
1703121440035 S-81020 $524.96 $5.00 $529.96 0000008120 15006 N GLENBROOK AVENUE
1703121440033 S-81020 $1,309.96 $5.00 $1,314.96 0000008124 15016 N GLENBROOK AVENUE
1703121440032 S-81020 $255.73 $0.01 $5.00 $260.74 0000008126 15018 N GLENBROOK AVENUE
1703121440027 S-81020 $1,291.64 $5.00 $1,296.64 0000008136 15066 N GLENBROOK AVENUE
1703121440025 S-81020 $737.37 $0.01 $5.00 $742.38 0000008140 15076 N GLENBROOK AVENUE
1703121440021 S-81020 $501.42 $5.00 $506.42 0000008148 15096 N GLENBROOK AVENUE
1703121440020 S-81020 $398.86 $5.00 $403.86 0000008150 15098 N GLENBROOK AVENUE
1703121440018 S-81020 $144.61 $0.01 $5.00 $149.62 0000008154 15085 N GLENBROOK AVENUE
1703121440012 S-81020 $512.57 $0.01 $5.00 $517.58 0000008166 15055 N GLENBROOK AVENUE
1703121440011 S-81020 $552.43 $0.01 $5.00 $557.44 0000008168 15037 N GLENBROOK AVENUE
1703121440006 S-81020 $574.54 $5.00 $579.54 0000008178 15005 N GLENBROOK AVENUE
2003121110044 S-81020 $568.93 $0.01 $5.00 $573.94 0000008186 14971 N GLENBROOK AVENUE
2003121110054 S-81020 $325.25 $0.01 $5.00 $330.26 0000008206 14904 N GLENBROOK AVENUE
2003121110058 S-81020 $504.72 $5.00 $509.72 0000008214 14944 N GLENBROOK AVENUE
2103121220006 S-81020 $550.06 $5.00 $555.06 0000008232 6361 N 150TH STREET
1603121330049 S-81020 $814.64 $5.00 $819.64 0000008276 6372 N 151ST STREET COURT
1603121330047 S-81020 $1,262.62 $5.00 $1,267.62 0000008280 6364 N 151ST STREET COURT
1603121330031 S-81020 $291.96 $5.00 $296.96 0000008312 6349 N 151ST STREET
1603121330028 S-81020 $541.57 $0.01 $5.00 $546.58 0000008318 6399 N 151ST STREET
1703121440056 S-81020 $474.71 $0.01 $5.00 $479.72 0000008420 6156 N 152ND STREET
1703121440066 S-81020 $1,005.68 $5.00 $1,010.68 0000008462 6264 N 151ST STREET
1703121440069 S-81020 $520.12 $5.00 $525.12 0000008468 6208 N 151ST STREET
1703121440071 S-81020 $947.59 $0.01 $5.00 $952.60 0000008472 6184 N 151ST STREET
1703121440075 S-81020 $284.26 $5.00 $289.26 0000008480 6134 N 151ST STREET
1703121410020 S-81020 $908.90 $5.00 $913.90 0000008534 6135 N GOODVIEW TRAIL COURT
PID Proj Code Total OB Interest Fee County Total Read Seq #Service Add
2024 SA Cert CITY OF HUGO
Unpaids Payable 2023
1703121410050 S-81020 $521.19 $0.01 $5.00 $526.20 0000008542 6125 N GOODVIEW TRAIL COURT
1703121410053 S-81020 $507.16 $5.00 $512.16 0000008548 6119 N GOODVIEW TRAIL COURT
1703121410047 S-81020 $792.61 $0.01 $5.00 $797.62 0000008606 6066 N GOODVIEW TRAIL BAY
1703121410046 S-81020 $368.92 $5.00 $373.92 0000008608 6072 N GOODVIEW TRAIL BAY
1703121410043 S-81020 $587.42 $5.00 $592.42 0000008614 6106 N GOODVIEW TRAIL CIRCLE
1703121410034 S-81020 $1,719.46 $5.00 $1,724.46 0000008632 15430 N GOODVIEW AVENUE
2003121110097 S-81020 $247.68 $5.00 $252.68 0000008642 14937 N GENERATION AVENUE
2003121110092 S-81020 $402.12 $5.00 $407.12 0000008650 14959 N GENERATION AVENUE
2003121110068 S-81020 $779.25 $0.01 $5.00 $784.26 0000008722 6071 N 150TH STREET
2003121110071 S-81020 $533.99 $0.01 $5.00 $539.00 0000008734 14952 N GENERATION AVENUE
1703121210006 S-81020 $1,669.09 $0.01 $5.00 $1,674.10 0000009004 5750 N 159TH STREET
1703121210009 S-81020 $1,063.86 $5.00 $1,068.86 0000009010 5716 N 159TH CIRCLE
1703121220011 S-81020 $1,189.29 $0.01 $5.00 $1,194.30 0000009074 5470 N 159TH STREET
1703121220049 S-81020 $1,212.78 $5.00 $1,217.78 0000009102 15830 N FENWAY AVENUE
1703121220059 S-81020 $411.85 $0.01 $5.00 $416.86 0000009132 15730 N FENWAY AVENUE
1703121240041 S-81020 $527.56 $5.00 $532.56 0000009192 5613 N 157TH WAY
1703121240048 S-81020 $514.62 $5.00 $519.62 0000009206 5705 N 157TH STREET
1703121240058 S-81020 $531.86 $5.00 $536.86 0000009208 5685 N 157TH STREET
1703121240055 S-81020 $246.86 $5.00 $251.86 0000009214 5625 N 157TH STREET
1703121240051 S-81020 $955.47 $0.01 $5.00 $960.48 0000009256 15680 N FOXHILL AVENUE
1703121240011 S-81020 $670.06 $5.00 $675.06 0000009268 15739 N FOXHILL AVENUE
1703121130012 S-81020 $426.29 $0.01 $5.00 $431.30 0000009278 15823 N FOXHILL AVENUE
1703121230002 S-81020 $1,668.07 $0.01 $5.00 $1,673.08 0000009348 5480 N 157TH STREET
0703121430067 S-81020 $510.65 $0.01 $5.00 $515.66 0000009582 4827 N EMPRESS AVENUE
0703121430082 S-81020 $276.91 $0.01 $5.00 $281.92 0000009612 4802 N 162ND STREET
0703121430091 S-81020 $685.83 $0.01 $5.00 $690.84 0000009630 4841 N 162ND STREET
0703121340033 S-81020 $440.21 $0.01 $5.00 $445.22 0000009640 16098 N EMPRESS AVENUE
0703121430098 S-81020 $221.50 $5.00 $226.50 0000009702 16235 N FAIROAKS AVENUE
0703121430104 S-81020 $765.34 $5.00 $770.34 0000009714 4902 N 162ND COURT
0703121340073 S-81020 $876.37 $0.01 $5.00 $881.38 0000009780 16249 N EUROPA AVENUE
0803121330048 S-81020 $702.50 $5.00 $707.50 0000009884 16082 N 162ND STREET
1803121110015 S-81020 $558.06 $5.00 $563.06 0000010018 5277 N FENSON COURT
1803121110028 S-81020 $693.86 $5.00 $698.86 0000010044 15870 N FARNHAM AVENUE
1803121140005 S-81020 $699.40 $5.00 $704.40 0000010212 15712 N FALCON CIRCLE
1803121130002 S-81020 $325.42 $5.00 $330.42 0000010220 15681 N FAIROAKS AVENUE
1803121130062 S-81020 $295.66 $5.00 $300.66 0000010224 15701 N FAIROAKS AVENUE
1803121120034 S-81020 $1,256.36 $5.00 $1,261.36 0000010232 15759 N FAIROAKS AVENUE
1803121120008 S-81020 $530.13 $5.00 $535.13 0000010316 4920 N 159TH STREET
1803121230050 S-81020 $486.02 $5.00 $491.02 0000011054 4489 N 158TH STREET
1803121230055 S-81020 $289.44 $5.00 $294.44 0000011064 15669 N EMPRESS AVENUE
1803121230044 S-81020 $1,859.66 $5.00 $1,864.66 0000011080 15547 N EMPRESS AVENUE
1803121230065 S-81020 $1,000.37 $0.01 $5.00 $1,005.38 0000011118 4516 N 158TH STREET
1803121240017 S-81020 $950.78 $5.00 $955.78 0000011140 15596 N EUROPA AVENUE
1803121310010 S-81020 $1,585.86 $5.00 $1,590.86 0000011168 4665 N EMPRESS WAY
1803121310037 S-81020 $282.86 $5.00 $287.86 0000011276 4640 N EMPRESS WAY
1803121230021 S-81020 $267.16 $5.00 $272.16 0000011310 15583 N ENFIELD AVENUE
1803121410179 S-81020 $611.24 $5.00 $616.24 0000012016 5126 N FRENCH DRIVE
1803121410172 S-81020 $532.74 $5.00 $537.74 0000012030 5102 N FRENCH DRIVE
1803121440172 S-81020 $513.82 $5.00 $518.82 0000012062 5063 N FRENCH DRIVE
1803121410189 S-81020 $632.54 $5.00 $637.54 0000012070 5087 N FRENCH DRIVE
PID Proj Code Total OB Interest Fee County Total Read Seq #Service Add
2024 SA Cert CITY OF HUGO
Unpaids Payable 2023
1803121410186 S-81020 $540.44 $5.00 $545.44 0000012076 15248 N FANNING DRIVE
1803121440166 S-81020 $250.16 $5.00 $255.16 0000012082 15236 N FANNING DRIVE
1803121440158 S-81020 $292.77 $0.01 $5.00 $297.78 0000012098 15204 N FANNING DRIVE
1803121440151 S-81020 $394.07 $0.01 $5.00 $399.08 0000012112 5147 N FRENCH DRIVE
1803121440022 S-81020 $258.96 $0.01 $5.00 $263.97 0000012154 15076 N FARNHAM AVENUE
1803121440024 S-81020 $1,011.53 $0.01 $5.00 $1,016.54 0000012158 15072 N FARNHAM AVENUE
1803121440011 S-81020 $461.75 $0.01 $5.00 $466.76 0000012168 15042 N FARNHAM AVENUE
1803121440014 S-81020 $253.58 $5.00 $258.58 0000012174 15036 N FARNHAM AVENUE
1803121440045 S-81020 $499.22 $5.00 $504.22 0000012254 5101 N FAIRPOINT DRIVE
1803121440059 S-81020 $592.37 $0.01 $5.00 $597.38 0000012282 5166 N FAIRPOINT DRIVE
1803121440057 S-81020 $555.53 $0.01 $5.00 $560.54 0000012286 5154 N FAIRPOINT DRIVE
1803121440092 S-81020 $619.54 $5.00 $624.54 0000012348 15158 N FANNING DRIVE
1803121440095 S-81020 $232.39 $0.01 $5.00 $237.40 0000012354 15115 N FANNING DRIVE
1803121440096 S-81020 $617.67 $0.01 $5.00 $622.68 0000012356 15113 N FANNING DRIVE
1803121440067 S-81020 $1,358.93 $0.01 $5.00 $1,363.94 0000012370 15079 N FRENCH DRIVE
1803121440143 S-81020 $575.17 $0.01 $5.00 $580.18 0000012392 15135 N FRENCH DRIVE
1803121440142 S-81020 $1,559.97 $0.01 $5.00 $1,564.98 0000012394 15139 N FRENCH DRIVE
1803121440124 S-81020 $494.66 $5.00 $499.66 0000012430 15206 N FRENCH DRIVE
1803121140123 S-81020 $1,107.07 $0.01 $5.00 $1,112.08 0000013090 5159 N FARNHAM DRIVE
1803121140121 S-81020 $591.41 $0.01 $5.00 $596.42 0000013094 5163 N FARNHAM DRIVE
1803121140067 S-81020 $282.37 $0.01 $5.00 $287.38 0000013146 5106 N FARNHAM DRIVE
1803121140065 S-81020 $554.60 $5.00 $559.60 0000013150 5102 N FARNHAM DRIVE
1803121410014 S-81020 $1,254.90 $5.00 $1,259.90 0000013164 15473 N FARNHAM AVENUE
1803121410034 S-81020 $522.62 $5.00 $527.62 0000013204 15414 N FOSTER DRIVE
1803121410042 S-81020 $524.02 $5.00 $529.02 0000013220 15378 N FOSTER DRIVE
1803121410050 S-81020 $499.22 $5.00 $504.22 0000013236 15362 N FOSTER DRIVE
1803121410057 S-81020 $280.46 $5.00 $285.46 0000013250 15359 N FOSTER DRIVE
1803121410058 S-81020 $334.39 $0.01 $5.00 $339.40 0000013252 15361 N FOSTER DRIVE
1803121410067 S-81020 $490.42 $5.00 $495.42 0000013270 15379 N FOSTER DRIVE
1803121410083 S-81020 $805.39 $0.01 $5.00 $810.40 0000013302 15406 N FARNHAM AVENUE
1803121410091 S-81020 $1,241.24 $5.00 $1,246.24 0000013318 15374 N FARNHAM AVENUE
1803121410099 S-81020 $270.36 $5.00 $275.36 0000013332 15360 N FALK DRIVE
1803121410111 S-81020 $900.89 $0.01 $5.00 $905.90 0000013356 15369 N FALK DRIVE
1803121410116 S-81020 $245.86 $5.00 $250.86 0000013366 15387 N FALK DRIVE
1803121410122 S-81020 $846.36 $5.00 $851.36 0000013378 15415 N FARNHAM AVENUE
1903121220135 S-81020 $247.22 $5.00 $252.22 0000014555 4318 N 150TH STREET
3103121130009 S-81020 $610.61 $0.01 $5.00 $615.62 0000016240 12624 N EUROPA AVENUE
3203121240073 S-81020 $774.42 $5.00 $779.42 0000018045 5687 N 125TH LANE
3203121230013 S-81020 $1,281.66 $5.00 $1,286.66 0000018185 12564 N FONDANT TRAIL
1803121210046 S-81020 $501.11 $0.01 $5.00 $506.12 0000019016 4763 N PRAIRIE TRAIL
1803121210045 S-81020 $1,215.89 $0.01 $5.00 $1,220.90 0000019018 4798 N PRAIRIE TRAIL
1803121210036 S-81020 $1,218.32 $5.00 $1,223.32 0000019036 15827 N ETHAN TRAIL
1803121210027 S-81020 $1,462.10 $5.00 $1,467.10 0000019042 15870 N ETHAN TRAIL
1803121210063 S-81020 $870.19 $0.01 $5.00 $875.20 0000019082 15908 N ETHAN TRAIL
1803121210074 S-81020 $425.54 $5.00 $430.54 0000019104 15985 N ETHAN TRAIL
2903121340015 S-81020 $503.79 $0.01 $5.00 $508.80 0000020092 13035 N FONDANT TRAIL
2903121340018 S-81020 $396.84 $5.00 $401.84 0000020098 5731 N 130TH LANE
2903121340033 S-81020 $483.70 $5.00 $488.70 0000020278 13069 N FONDANT TRAIL
2903121340056 S-81020 $315.41 $0.01 $5.00 $320.42 0000020322 13126 N FONDANT TRAIL
2903121430032 S-81020 $735.85 $0.01 $5.00 $740.86 0000020342 5842 N 131ST STREET
PID Proj Code Total OB Interest Fee County Total Read Seq #Service Add
2024 SA Cert CITY OF HUGO
Unpaids Payable 2023
2903121310008 S-81020 $399.59 $0.01 $5.00 $404.60 0000020368 13324 N FONDANT TRAIL
2903121310011 S-81020 $380.72 $5.00 $385.72 0000020374 13286 N FONDANT TRAIL
2903121310013 S-81020 $403.87 $0.01 $5.00 $408.88 0000020378 13262 N FONDANT TRAIL
2903121240012 S-81020 $241.57 $0.01 $5.00 $246.58 0000020412 5620 N 137TH STREET
2903121440015 S-81020 $358.71 $0.01 $5.00 $363.72 0000020618 6152 N 132ND STREET
2903121430043 S-81020 $429.61 $0.01 $5.00 $434.62 0000020620 5957 N 131ST ALCOVE
$166,995.54 $1.08 $1,280.00 $168,276.62
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Anna Wobse, Finance Director
SUBJECT: 2024 Fees, Rates and Charges
DATE: For the City Council Meeting of December 18, 2023
DESIRED COUNCIL ACTION
Adopt Ordinance Approving 2024 Fees, Rates and Charges
INTRODUCTION
In the fall of 2001, the City Council engaged the consulting firm of ISM, Inc., to undertake a study to determine if fees,
rates and charges were adequate to finance the proposed 2002 budget and five‐year Capital Improvement Program.
Specific attention was paid to fees charged as opposed to property taxes when there is not necessarily a direct benefit
to a majority of citizens. In short, fees are paid by those who benefit most. The fees included in the report considered
the past operating cost of each fund and department and allocated administrative costs appropriately. Ultimately, the
City Council adopted a schedule of fees, rates and charges that were based upon the study. Staff was instructed to
review these charges annually to ensure adequate reserves and fund balances.
Since the authority to establish the various fees is found throughout the municipal code, the City Attorney drafted and
the City Council adopted an ordinance that contained a comprehensive list of fees for easy reference.
In keeping with the City Council’s instructions, the Finance Department consulted with the various department heads
and drafted a recommended fee schedule for 2024. The Finance Department offers the following with respect to each
different type of fee that is proposed to change.
PUBLIC WORKS RELATED
Fees for Public Works personnel and equipment charges were first added to the fee schedule in 2013 and were last
adjusted in 2020. These are fees charged for a service performed that is over and above what is normally offered.
Staff is recommending an increase in the hourly rates to reflect updated employee wages and insurance costs.
UTILITY RELATED
The fees for various sized water meters and utility hardware have been updated to reflect manufacturer’s prices.
Staff is also recommending an increase to the fee charged for blocking access to water meters that are in need of repair
or need attention for other reasons.
MISCELLANEOUS CHARGES
Staff is recommending adding a service charge fee for disputed credit card transactions to the fee schedule. This is a
fee charged to the City by our credit card processor when a customer disputes a credit card payment that they initiated.
If the error is on the customer side staff is recommending that it be their responsibility to cover the fee.
2024 Fee Schedule
Page 2
CONCLUSION
Staff is cognizant that fees cannot be excessive. In fact, state law restricts the setting of fees in excess of the cost of
providing the corresponding service and in some instances the fees are contained in state statutes. Staff has reviewed
each of our fees to ensure compliance with state restrictions.
To reiterate, the City Council directed staff to review these fees and recommend changes annually. The Finance
Department recommends adoption of the fee schedule for 2024 as proposed and authorize the summary publication of
said ordinance.
ATTACHMENTS
Ordinance Setting 2024 Fees, Rates and Charges
CITY OF HUGO
ORDINANCE NO. 2023-
AN ORDINANCE OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA,
AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES
WHEREAS, the City Council is desirous of establishing a uniform system of fees for
requests relating to official controls, information, permits, applications or other matters handled
by the City, and;
WHEREAS, the City conducted a thorough study of its fees in relation to the costs
associated with administering the City Code, including the official controls.
NOW, THERFORE, it is ordained by the City Council of the City of Hugo, Washington
County, Minnesota, that Chapter 91 of the City Code of the City of Hugo is hereby established
providing as follows:
Section 91-1. The City of Hugo is authorized to impose fees, rates or charges and the
same shall be enumerated in this section or elsewhere in this Code. In the event of any conflict
between this section and any other provision of the Code, this section shall control.
Section 91-2. Fees established pursuant hereto are found on the attachment hereto:
1. The fee shall be doubled for after-the fact permit applications.
2. The Uniform Building Code establishes a fee schedule for grading permits.
Section 91-3. Severability. In the event that a court of competent jurisdiction adjudges
any part of this Ordinance to be invalid, such judgment shall not affect any other provision of this
Ordinance not specifically included within that judgment.
Section 91-4. Not Exclusive. This Ordinance shall not limit or preclude any other fee,
rates or charges required by this Code.
Section 91-5. Effective Date. This Ordinance shall be in effect from and after its
passage and publication according to law.
PASSED AND ADOPTED by the City Council of the City of Hugo on the 18th day of
December, 2023.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2023-
2024 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
BUSINESS LICENSES:
ALCOHOL RELATED:
On/Off Sale Liquor License Application 500.00$
3.2 Off-Sale 100.00$
3.2 On-Sale 150.00$
Club On-Sale 200.00$
Intoxicating Off-Sale 100.00$
Intoxicating On-Sale 2,300.00$
Sunday On-Sale 200.00$
Wine On-Sale 200.00$
Temporary 3.2 or Intoxicating Liquor 15.00$ per day
ALCOHOL LAW VIOLATIONS:
Type of Violation 1st 2nd 3rd 4th
Violation Violation Violation Violation
Sale of alcoholic beverage while license is
under suspension Revocation N/A N/A N/A
Sale/purchase of alcoholic beverages to/by
underage person 300.00$ 750.00$ 1,000.00$ * Revocation
*and mandatory alcohol awareness class for
all employees
Sale of alcoholic beverages to obviously
intoxicated person 200.00$ 500.00$ 1,000.00$ Revocation
After hours sale of alcoholic beverages 300.00$ 750.00$ 1,500.00$ Revocation
After hours display or consumption of
alcoholic beverages 200.00$ 500.00$ 1,000.00$ Revocation
TOBACCO RELATED:
Cigarette/Tobacco 100.00$
TOBACCO LAW VIOLATIONS:
Type of Violation 1st 2nd 3rd 4th
Violation Violation Violation Violation
Prohibited sale and/or other illegal acts as
defined by ordinance (or permit a person under $1,000 and
the age of 21 years to use tobacco products seven (7) day At City Council's
on the licensed premises) 300.00$ 600.00$ suspension discretion
OTHER BUSINESSES:
Auto Dismantling/Junk Yard 200.00$
Mining 275.00$ 5,000.00$
Peddlers Permit 25.00$
Small Cell Permit
- for up to 5 small wireless facility 500.00$ (installed on existing structures)
- each additional small wireless facility after initial 5 100.00$ per facility (installed on existing structures)
- a new wireless support structure 1,000.00$ per structure
Utility Installation 75.00$
Waste Hauler License Application 540.00$
Waste Hauler 165.00$
NON-BUSINESS LICENSES & PERMITS:
Open Burning - Commercial 50.00$
Open Burning - Residential 25.00$
Special Event Permit 75.00$
Special Event Sign Permit 20.00$
Temporary Mobile Home/Sales Trailer 110.00$ 2,500.00$
BUILDING PERMITS:
VALUE RANGE
$1 - $500 25.00$
$501 - $2,000 25.00$ for the first 500.00$
3.25$ each additional 100.00$
$2,001 - $25,000 73.50$ for the first 2,000.00$
14.75$ each additional 1,000.00$
$25,001 - $50,000 415.75$ for the first 25,000.00$
10.75$ each additional 1,000.00$
$50,001 - $100,000 682.50$ for the first 50,000.00$
7.50$ each additional 1,000.00$
$100,001 - $500,000 1,053.50$ for the first 100,000.00$
6.00$ each additional 1,000.00$
$500,001 - $1,000,000 3,427.75$ for the first 500,000.00$
5.00$ each additional 1,000.00$
$1,000,001 and up 5,945.25$ for the first 1,000,000.00$
4.00$ each additional 1,000.00$
Schedule Adopted by LMC/AMM Bldg Permit Fee Working Group in 2004
Page 1
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2023-
2024 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
BUILDING PERMIT SURCHARGES: The following fees are found in Minnesota Statute 326B.148
Fixed Fee Permit (includes building, plumbing, mechanical, utility and electrical permits): fee is the greater of .0005 of fee or $1.00
Permits Based on Value:
(1) if valuation is $1,000,000 or less .0005 of value
(2) if valuation is greater than $1,000,000 $ 500 + .0004 of value between $1,000,000 and $2,000,000
(3) if valuation is greater than $2,000,000 $ 900 + .0003 of value between $2,000,000 and $3,000,000
(4) if valuation is greater than $3,000,000 $1,200 + .0002 of value between $3,000,000 and $4,000,000
(5) if valuation is greater than $4,000,000 $1,400 + .0001 of value between $4,000,000 and $5,000,000
(6) if valuation is greater than $5,000,000 $1,500 + .00005 of value that exceeds $5,000,000
TECHNOLOGY FEE 2.00$ per permit
BUILDING RELATED:
Air Conditioning (central) 30.00$
Air-to-Air Heat Exchanger 30.00$
Building Moving 110.00$ 2,500.00$
City Inspection Fee (one hour minimum) 60.00$ per hour
Building Permit Refund Charge 20% of permit
Driveway 55.00$
Electrical set by contractor fees are available at https://www.ci.hugo.mn.us/building_permits
Fireplace (zero-clearance) 30.00$
Gas Piping 30.00$
Mechanical 35.00$ plus 1 hour minimum inspection fee
Plumbing (per fixture) 8.00$ plus 1 hour minimum inspection fee
Plan Review Fee - Identical Plans 25% of building permit fee
Plan Review Fee - Non-Identical Plans 65% of building permit fee
DEMOLITION RELATED:
Accessory Building 60.00$
Commercial or Residential Building 120.00$ 1,000.00$
DEVELOPMENT FEES:
Escrow for Engineering & Legal 4% of cost of improvements
Letter of Credit or Cash Escrow 125% of cost of improvements
City Engineering Technician Inspections 93.00$ per hour
Parkland Dedication:
Commercial and Industrial Exempt
Residential 3,400.00$ per unit
Pavement Maintenance (formerly sealcoating fee) 4.00$ per lineal foot
Snowplowing 0.500$ per lineal foot
Stormwater Trunk Fee 0.07$ per square foot of net developable area
LOCAL GOVERNMENT UNIT (LGU) FEES:
No-Loss Exemption Determination 350.00$ 1,000.00$
Delineation Approval 500.00$ 1,000.00$
Replacement Plan Application 700.00$ 2,500.00$
Wetland Banking Application 1,600.00$ 5,000.00$
Annual Wetland Mitigation Monitoring 2,500.00$ 5-year escrow (annually)
All Other Wetland Services 200.00$
LGU fees are in addition to planning & zoning fees (and escrows) identified below.
PLANNING & ZONING RELATED:
CONDITIONAL/INTERIM USE RELATED:
Conditional/Interim Use Permit Application 500.00$ 1,000.00$ Commercial Only
Conditional/Interim Use Permit Amendments 250.00$
Interim Use Permit Renewal 250.00$
COMPREHENSIVE PLAN RELATED:
Comprehensive Plan Amendment 540.00$
PLANNED UNIT DEVELOPMENT RELATED:
Planned Unit Development Application $800 + $20 per lot 5,000.00$
Planned Unit Development Amendment 325.00$ 2,500.00$
PROPERTY LINE RELATED:
Encroachment Agreements 120.00$
Property Line Adjustment Application 150.00$
REZONING RELATED:
Rezoning Application (less than 5 acres) 540.00$ 1,000.00$
Rezoning Application (more than 5 acres) 1,080.00$ 1,000.00$
Rezoning to Long-Term Agricultural 135.00$
SITE PLAN RELATED:
Commercial or Industrial Site Plan 350.00$ 5,000.00$
Farm Site Plan 30.00$
Sketch Plan Review 110.00$
Page 2
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2023-
2024 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
PLANNING & ZONING RELATED: (continued)
STREET & ROADWAY RELATED:
Street and Easement Vacation 110.00$ 1,000.00$
SUBDIVISION RELATED: Payable with Preliminary AND Final Plat Applications
Minor Subdivision - Rural (3 lots or less) 220.00$ 1,000.00$
Minor Subdivision - Urban (3 lots or less) 220.00$ 2,000.00$
Subdivision - 4 to 15 lots 540.00$ 5,000.00$
Subdivision - 16 to 30 lots 700.00$ 10,000.00$
Subdivision - 31 to 100 lots $25 per lot 20,000.00$
Subdivision - Over 100 Lots $25 per lot 30,000.00$
VARIANCE RELATED:
Variance to Zoning Ordinance 200.00$
Minor Deviations to Zoning Ordinance 200.00$
PUBLICATIONS:
Audit/Comprehensive Plan 55.00$
Municipal Code 125.00$
Zoning Map 7.00$
Zoning Ordinance 65.00$
Other Publications Cost + 10%
DVD Recordings 10.00$ Official Newspaper Exempt
PUBLIC WORKS RELATED:
Grass/Weed Mowing 75.00$ first half hour (minimum charge)
Grass/Weed Mowing 60.00$ each additional hour or fraction thereof
Maintenance Worker (no equipment)70.00$ per hour
Maintenance Worker w/pickup truck 100.00$ per hour
All Other Equipment w/operator 175.00$ per hour
ROADWAY RECONSTRUCTION/REHAB:
Single-Family Residential/Duplex Rates:
Complete Reconstruction 5,200.00$ per unit
Partial Reconstruction 4,100.00$ per unit
Roadway Reclamation/Overlay 3,400.00$ per unit
Urban Roadway Overlay 2,100.00$ per unit
Rural Roadway Overlay 1,800.00$ per unit
UTILITY RELATED:
Water Utility Permit 30.00$
Water Infrastructure Fee (in lieu of assessment) 3,100.00$ per SAC unit as determined by MCES
Sewer Utility Permit 30.00$
Sewer Infrastructure Fee (in lieu of assessment) 3,100.00$ per SAC unit as determined by MCES
City Sewer Availability Charges (SAC):
- Sewer Infrastructure Trunk Fee 1,632.00$ per SAC unit as determined by MCES
- Sewer Infrastructure Connection Fee 588.00$ per SAC unit as determined by MCES
- Total SAC Fee 2,220.00$
City Water Availability Charges (WAC):
- Water Infrastructure Trunk Fee 1,960.00$ per SAC unit as determined by MCES
- Water Infrastructure Connection Fee 680.00$ per SAC unit as determined by MCES
- Total WAC Fee 2,640.00$
Water Meter Rental - Standard Residential 3/4"470.00$ plus sales tax of $39.36
Water Meter Rental - Commercial - 1" M70 Cost + 10% Not a stocked item Call for availability and pricing
Water Meter Rental - Commercial - 1&1/2" Meter 1,120.00$ E-Series plus sales tax of $93.80
Water Meter Rental - Commercial - 2" Meter 1,415.00$ E-Series plus sales tax of $118.51
Water Meter Rental - Commercial - Larger than 2" Cost + 10% Not a stocked item Call for availability and pricing
Water Meter Rental - Irrigation - 1" M70 Cost + 10%+ 1 WAC Fee $2,640 Call for availability and pricing
Water Meter Rental - Irrigation - 1&1/2" Meter 1,070.00$ + 2 WAC Fees $5,280 plus sales tax of $89.61
Water Meter Rental - Irrigation - 2" Meter 1,340.00$ + 2 WAC Fees $5,280 plus sales tax of $112.23
Water Meter Rental - Irrigation - Larger than 2" Cost + 10% + WAC Fees as determined by City Engineer
Page 3
CITY OF HUGO
ATTACHMENT TO ORDINANCE NO. 2023-
2024 FEES, RATES AND CHARGES
ESCROW
FEES AND OTHER
UTILITY RELATED: (continued)
Water Meter Testing 80.00$ Refundable if meter is faulty
Water Meter No-Access Penalty 200.00$ per quarter
Hydrant Water (per truck load)25.00$
Hydrant Meter Rental - Deposit 700.00$ refundable deposit
Hydrant Meter Rental - Use Charges 20.00$ per day rental fee + 5.61/thousand gallons
Water Shut-Off Cap (Curb Stop)30.00$ plus sales tax of $2.51
Water Shut-Off Cap Repair Lid (Curb Stop)55.00$ plus sales tax of $4.61
Driveway Curb Stop Cover (A1-AY McDonald)200.00$ plus sales tax of $16.75
Gate Valve Cap 30.00$ plus sales tax of $2.51
Standard Radio 210.00$ replacement plus sales tax of $17.59
Dual Port Radio 240.00$ replacement plus sales tax of $20.10
RENTALS:
Room Rental (City Hall, Rice Lake Centre, Hanifl Shelter & Lions Park Pavilion):
NON-PROFIT RATE:
Rice Lake Centre (RLC) -$ Free
Oneka Room, Hanifl Gathering Room 20.00$ for up to 4 hours
RESIDENT RATE:
Oneka Room, RLC, Hanifl Gathering Room 100.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Oneka Room, RLC, Hanifl Gathering Room 150.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 200.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 400.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 250.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 450.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 300.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 600.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Conference Room 20.00$ for 2 hours
Pedersen Pavilion Picnic Shelter 100.00$ for 2 hours
NON-RESIDENT RATE:
Oneka Room, RLC, Hanifl Gathering Room 200.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Oneka Room, RLC, Hanifl Gathering Room 300.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 400.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room 800.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 450.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Gathering Room w/ Servery 850.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 500.00$ per rental up to 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Entire Building 1,100.00$ per rental more than 4 hours $500.00 Alcohol Damage Deposit
Pedersen Pavilion Conference Room 20.00$ for 2 hours
Pedersen Pavilion Picnic Shelter 200.00$ for 2 hours
Park Shelter Rental:
Permit 5.00$ per permit
Soccer Field Rental:
Permit for Youth Organizations (full-sized field) 3,250.00$ per season
Permit for Youth Organizations (U11/U12 or other) 2,750.00$ per season
Youth Tournament Fee 40.00$ per game
Permit for Adult or Other Organizations 75.00$ per hour
Baseball Field Rental:
Permit for Youth Organizations 10.00$ per day
Permit for Other Organizations 30.00$ per day
MISCELLANEOUS CHARGES:
Animal Impound Fee (collected by animal hospital) 150.00$ flat fee per occurrence
Assessment Search 30.00$
Conduit Bond Financing 1/2 of 1 % of bond principal (may be negotiated based on size and purpose)
Copies:
Public Data Requests (100 copies and under) 0.250$ per copy
Public Data Requests (over 100 copies) 0.300$ per copy over 100
All Other 0.300$ per copy
Document Certification 20.00$
Document Recording 80.00$
Property Ownership Search 55.00$
Records Search 60.00$ per hour
Service Charge for Returned Checks 30.00$
Service Charge for Disputed Credit Card Transactions 30.00$
Special Meetings:
City Council 1,030.00$
Planning Commission 515.00$
Page 4
14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Bryan Bear, City Administrator
SUBJECT: 2024 Salary Resolution
DATE: For the City Council Meeting of December 18, 2023
DESIRED COUNCIL ACTION
Adoption of Resolution Setting 2024 Salaries and Employee Reimbursement Levels
CITY COUNCIL DIRECTION
At the August 30, 2023 Mid‐Year Budget Review Workshop, the Finance Department suggested that the City’s salary
matrix be adjusted by a 4.5% cost of living increase and that employees who had not yet reached their paygrade
maximums be granted step increases. During the 2024 budget process the City Council indicated their willingness to
include these adjustments in the 2024 budget. Council approved the 2024 budget containing these adjustments at their
December 4, 2023 Council Meeting. After consulting with Department Heads, and with the assistance of the Finance
Department, the City Administrator hereby submits the attached salary resolution for City Council consideration.
SALARY ADJUSTMENTS
The proposed resolution incorporates the Council’s previous actions and direction to staff as stated above. Thirteen
(13) of the City’s twenty‐six (26) full‐time employees will receive step increases. The net aggregate dollar increase due
to a 4.5% cost of living adjustment equals $117,074. The overall net aggregate dollar increase, including the cost of
living adjustment and step increases, equals $138,644, of which $114,533 is contained in the general fund budget. The
remainder is included in the water and sewer operating fund. The overall budget for employee wages will increase by
5.33%. It is worth noting that the Community Development Assistant and Accounting Clerk positions are currently
vacant and therefore, these positions appear on the salary resolution at the corresponding pay grade minimum.
FIRE DEPARTMENT OFFICER SALARIES
Hugo’s first ever full‐time Fire Chief started November 20, 2023 and one of their initial priorities is to determine if the
current officer positions need to be restructured. The 2024 salary matrix contains all of the current officer positions and
based upon the Chief’s recommendations these positions and salaries may be adjusted throughout the year.
FIRE DEPARTMENT RETENTION PLAN
Ten years ago, the Fire Department implemented a retention program designed to provide an incentive for firefighters
to remain in the department for at least ten years. This program increased the hourly rate of pay by $0.50 for each
firefighter that completed at least 5 years of service. The hourly rate of pay for those that qualified would increase an
additional $0.50 per hour, each year, until years of service reached ten. The program has been successful and last year
the Fire Chief has asked that the hourly rate of pay for those who qualify be increased by an additional $0.50 per hour.
The salary resolution contains a provision whereby firefighters who have completed at least 5 years of service (but less
than ten) on the department as of 01/01/2024 will receive an additional $1.00 per hour.
2024 Salary Resolution
Page 2
FIRE DEPARTMENT CONFERENCE PAY
In an effort to encourage attendance at recognized fire organization sponsored conferences, the Fire Chief is
recommending that each firefighter be paid $163 per day (or a pro‐rated portion thereof for less than a full day) for
attending these conferences.
These conferences include, among others:
1) Minnesota State Fire Chiefs Association annual conference
2) Arrowhead Fire Officers annual conference
3) Duluth Fire Officers annual conference
4) Arrowhead EMS annual conference
5) Regional State Fire conferences
It is the Fire Chief’s opinion that these conferences keep the department membership informed of the most recent
advances in firefighting techniques as well as allow the firefighters to make important connections with other
departments.
MEAL REIMBURSEMENT
The maximum reimbursement levels for meals (breakfast, lunch, and dinner) when an employee’s duties keep them
away from their home and the corporate limits of the City during normal meal hours were previously contained in the
City’s Personnel Policy and had not been adjusted since 2011. Thus, staff recommended that the salary resolution
provide for these reimbursement levels rather than the Personnel Policy. These levels are based on rates published
annually by the federal General Services Administration (GSA). The resolution reflects the rates for the Minneapolis/St.
Paul metropolitan area. Reimbursement for travel to destinations outside this area will be based on the GSA’s
published rates for that particular destination. Costs for meals above these levels will not be reimbursed.
INSURANCE COVERAGES
The salary resolution provides for group health and dental insurance coverage for full‐time employees and their
dependents at no cost to the employee. Short‐term and long‐term disability insurance coverage is provided for full‐
time employees. The City does not offer employer paid life insurance coverage. Life insurance coverage may be
purchased through the Public Employees Retirement Association (PERA) via payroll deduction.
COMPARABLE WORTH COMPLIANCE
These adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Pay equity, or
comparable worth, is a standard that has been written into state law and applied to the public sector. The law
specifically requires that cities develop and administer compensation systems that establish and maintain equitable
relationships between female‐dominated and male‐dominated job classes. Our compensation system was found to be
in compliance by the Minnesota Department of Employee Relations in 2023 and will be reviewed again in January,
2026. Using the state provided software staff ran the statistical analysis test with 2024 salary data and confirmed that
the proposed salaries will keep our compensation system compliant with pay equity guidelines.
ATTACHMENTS
Resolution Setting 2024 Salaries for City Employees and Establishing Employee Reimbursement Levels
Pay
Grade Step
City Administrator 14 >4<5 207,933.00$ /year
- Reimbursement for Use of Personal Vehicle (per employment agreement)750.00$ /month
Administrative Interns $16.75 - $21.00 /hour
Community Development Director 11 Maximum 156,454.00$ /year
Community Development Assistant 5 Minimum 59,240.00$ /year
Associate Planner 6 2 72,778.00$ /year
Parks Planner 7 Maximum 97,673.00$ /year
Building Official 8 Maximum 109,881.00$ /year
Building Inspector 7 Maximum 97,673.00$ /year
Building Inspector 7 Maximum 97,673.00$ /year
Clerk/Receptionist 4 Maximum 68,599.00$ /year
Senior Engineering Technician 8 Maximum 109,881.00$ /year
Finance Director 11 3 137,049.00$ /year
Accounting Clerk 5 Minimum 59,240.00$ /year
Finance/Public Works Administrative Assistant 4 2 57,505.00$ /year
Part-Time Utility Billing Clerk 35.50$ /hour
City Clerk 8 Maximum 109,881.00$ /year
Audio/Video Technician $20.35 - $25.00 /hour
Head Election Judges 13.75$ /hour
Assistant Head Election Judges 13.25$ /hour
Election Judges 12.75$ /hour
Public Works Director 11 Maximum 156,454.00$ /year
Public Works Superintendent 8 5 105,109.00$ /year
Streets Lead Worker 6 Maximum 86,819.00$ /year
Parks Lead Worker 6 Maximum 86,819.00$ /year
Utilities Lead Worker 6 3 76,054.00$ /year
Public Works Worker (x5)5 Maximum 77,174.00$ /year
Public Works Worker 5 2 64,691.00$ /year
Parks Department Worker 5 4 70,643.00$ /year
Mechanic 6 5 83,053.00$ /year
Part-time Public Works Laborer $ 13.50 - $25.00 /hour
Public Works Standby Pay $380.00 /week
Public Works Callback Pay:
Minimum of two (2) hours per callout at one and one-half (1.5) times regular hourly rate of pay
Full-Time Fire Chief 11 1 125,499.00$ /year
Fire Officer Salaries (will be prorated and paid monthly):
First Assistant Chief 12,592.00$ /year
Second Assistant Chief 12,592.00$ /year
Fire Marshal 7,143.00$ /year
Training Captain 3,315.00$ /year
Safety Captain 3,315.00$ /year
Administrative Captain 3,315.00$ /year
Chief Engineer 3,315.00$ /year
Training Lieutenant 2,687.00$ /year
Safety Lieutenant 2,687.00$ /year
Administrative Lieutenant 2,687.00$ /year
Fire Wages (paid monthly):
Chief and Assistant Chiefs 24.56$ /hour*
Captains and Chief Engineer 23.32$ /hour*
Lieutenants 22.65$ /hour*
Engineers 21.98$ /hour*
Firefighters 21.30$ /hour*
Probationary 16.62$ /hour*
*Each firefighter who has 5 years of service, but less than 10, as of 01/01/24 will receive an additional $1.00 per hour
Fire Drill Pay:
Three hours per drill at each firefighters regular rate of pay
Fire Bonus Pay: Must complete and pass Firefighter I, Firefighter II, and EMR classes 4,000.00$ one time
Fire Conference Pay: Attendance at recognized fire organization sponsored conferences 163.00$ /day
Mileage (based on IRS mileage allowance for 2023)0.655$ /mile
Meal Reimbursement (GSA Rates for Minneapolis/St. Paul):
- Breakfast (6:00 am - 10:00 am)not to exceed 18.00$ /day
- Lunch (11:00 am - 4:00 pm)not to exceed 20.00$ /day
- Dinner (5:00 pm - 9:00 pm)not to exceed 36.00$ /day
Health Insurance Waiver Reimbursement 500.00$ /month
RESOLUTION 2023 -
RESOLUTION SETTING 2024 SALARIES FOR CITY EMPLOYEES AND
ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS
BE IT RESOLVED BY THE CITY COUNCIL of the City of Hugo, Washington County, Minnesota,
that the wages and salaries for City employees and employee reimbursements be
set for the fiscal year beginning January 1, 2024, as follows:
Prorated if less than a full day
BE IT FURTHER RESOLVED that, unless otherwise provided, the City shall pay 100% of employee and dependent non-tobacco high-deductible health insurance,
100% of employee and dependent dental insurance, and 100% of short/long-term disability insurance for regular, full-time employees.
Upon roll call, the following members voting AYE:
Upon roll call, the following members voting NAY:
ATTEST:
__________________________________
Michele Lindau, City Clerk
Whereupon said resolution was declared passed and adopted this 18th day of December 2023.
Tom Weidt, Mayor
RESOLUTION 2023 - (continued)
RESOLUTION SETTING 2024 SALARIES FOR CITY EMPLOYEES AND
ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS
1
AGREEMENT FOR
LAW ENFORCEMENT SERVICES
This agreement (“Agreement”) is made by and between the County of Washington (“County”) and
the City of Hugo (“City”) for the provision of law enforcement services to the City by the County.
Whereas, the City is desirous of contracting for the performance by the County of the hereinafter
described law enforcement functions for and within the political boundaries of the City through the
Washington County Sheriff’s Office; and
Whereas, the County is agreeable to rendering such services on the terms and conditions hereinafter
set forth; and
Whereas, this Agreement is authorized and provided for by the provisions of Minnesota Statutes,
Sections 412.221, Subdivision 2, 471.59 and 436.05.
NOW, THEREFORE, pursuant to the terms of the aforementioned statutes and in consideration of
the mutual promises contained herein, it is mutually agreed between the County and City as follows:
I. Scope of Services
1. The County, through the Washington County Sheriff’s Office (“Sheriff’s Office”), agrees to provide
law enforcement services within the corporate limits of the City, including but not limited to the
following:
a. Patrol services with random patrolling of residential areas, businesses, parks, and other
public property;
b. Enforcement of Minnesota State Statutes and the ordinances of the City;
c. Traffic enforcement, including the regular use of radar or laser as a speed deterrent;
d. Criminal investigative and crime lab services;
e. Responding to police, medical, fire, and other emergencies;
f. Dispatching and other necessary communication services;
g. Driver’s license inspections, background checks, and license enforcement services as
required under applicable state law and city ordinances;
h. Enforcement of the Juvenile Code of the State of Minnesota, as applicable; and
i. Such other law enforcement functions and services as may be requested by the City and
which encompass the duties and functions of the type customarily performed by a municipal
police force except that the County shall not be required to provide an animal control officer
to the City.
2
2. The County shall furnish and supply all necessary labor, supervision, administration, equipment,
communication facilities and dispatching, and supplies necessary to provide the services required by
this Agreement. The City shall furnish a secure office for the employees to work, at no cost to the
County.
3. Violations of laws or ordinances for which an arrest is made shall be prosecuted in the appropriate
court(s) of the County under the laws of the State of Minnesota or ordinances of the City, and fines,
if any, shall be remitted in accordance with the laws of the State of Minnesota.
4. The County shall submit to the City a monthly activity report detailing the activities of the Sheriff’s
Office within the City. Said reports shall contain, at a minimum, the number of calls answered and
the number of citations issued.
II. Assumption of Liability/Insurance
1. Except as otherwise provided herein, the City shall not assume any liability for the direct payment of
any salaries, wages, or other compensation to any County personnel providing law enforcement
services to the City under this Agreement and the County hereby assumes said liabilities.
2. Except as otherwise provided herein, the City shall not be liable for compensation or indemnity to
any County employee for injury or sickness arising out of their employment with the County and/or
provision of law enforcement services to the City, and the County agrees to indemnify and hold
harmless the City against any such claims.
3. The City and its officers and employees shall not be deemed to assume any liability for the intentional
or negligent acts of the County or the County’s agents, officers, or employees performing services
pursuant to this Agreement, and the County shall hold the City and its officers and employees
harmless from and shall defend and indemnify the City, its officers, and employees, against any claim
for damages arising out of the County’s performance of this Agreement.
4. The County and its officers and employees shall not be deemed to assume any liability for the
intentional or negligent acts of the City or of any of the officers, agents, or employees of the City, and
the City shall hold the County and its officers and employees harmless from, and shall defend and
indemnify the County and its officers and employees against any claim for damages arising out of the
City’s performance of this Agreement, up to the municipal tort limits found in Minnesota Statutes,
Section 466.04.
5. The County agrees to maintain, during the term of this Agreement, automobile, general liability,
workers’ compensation, and professional liability insurance or self‐insurance in amounts deemed
appropriate by the County.
6. All deputy sheriffs, clerks, dispatchers, and all other County personnel performing duties pursuant to
this Agreement shall at all times and for all purposes be considered employees of the County.
3
III. Payment
1. The City agrees to pay to the County the direct costs and expenses of providing the City with the law
enforcement services provided for by this Agreement, including the full‐time services of seven (7)
full‐time equivalent (FTE) deputy sheriffs, one (1) full‐time equivalent (FTE) deputy sheriff detective,
and one (1) full‐time equivalent (FTE) sergeant.
2. Direct costs and expenses shall mean the salaries, payroll taxes, and fringe benefits of the dedicated
employees of the County who perform the law enforcement services to the City under this
Agreement, as well as other related and customary costs incurred by the County as a direct result of
providing the law enforcement services to the City under this Agreement. Direct costs and expenses
shall not include items of cost and expense attributable to services and facilities provided or available
to the City which by state law the County must provide. Computation of costs hereunder shall be
made by the Sheriff’s Office, Budgeting and Accounting Division.
3. The County shall bill the City on a semi‐annual basis for the provision of services under this
Agreement and the City shall pay the amounts required of the City on a semi‐annual basis by directing
to the County a check or voucher payable to the County Treasurer.
4. The City’s cost for law enforcement services under this Agreement for the upcoming year shall be
furnished by the County to the City no later than August 1st of each year.
IV. Cooperation of Parties
1. To facilitate the County’s performance pursuant to this Agreement, the City and County shall work
together to achieve the objectives of this Agreement for the benefit of the residents of the City. Each
party to this Agreement shall designate a liaison for the purposes stated above. Meetings of the
liaisons can be called by any of the parties as requested.
2. The manner and standards of performance, discipline and control of personnel, methods of providing
law enforcement services, and other matters incident to the performance of law enforcement
services under this Agreement, including personnel to be employed, shall be determined by the
Sheriff’s Office.
3. In the event the City, through its governing body or authorized agent, notifies the County that it is
dissatisfied with the assignment of personnel for the performance of services under the Agreement
and requests a change in assigned personnel, the County shall make a reasonable effort to effect a
change in the assignment of personnel, provided that such a change does not jeopardize the ability
of the County to provide services to other areas of Washington County in a timely and efficient
manner.
V. Additional Terms
1. It is understood that this Agreement contains the entire agreement between the parties, and that no
statement, promises, or inducements made by any party hereto, or any officer, agent, or employee
of any party hereto which is not contained in this written Agreement shall be valid and binding. This
Agreement may not be modified except in writing, signed by all parties.
4
2. This Agreement shall supersede any and all preceding agreements between the County and the City
for the provision of law enforcement services. Any and all preceding agreements shall terminate on
the effective date of this Agreement.
3. The effective date of this Agreement is January 1, 2024.
4. This Agreement shall remain in effect for a period of two (2) years, unless earlier terminated by
operation of law. This Agreement shall automatically renew for periods of one (1) year following the
expiration of the initial two (2) year term and/or any renewal term. The total duration of this
Agreement including all renewal terms shall not exceed five (5) years.
5. This Agreement may not be terminated by any party during the first two (2) years from the effective
date of the Agreement. This Agreement may be terminated at any time and without any financial
penalty by any party during any renewal term of the Agreement by giving the other party written
notice one hundred and eighty (180) days prior to the termination date.
6. The parties agree that any amendment to this Agreement which decreases the number of officers
provided to the City shall not be effective until one hundred and eighty (180) days after the
amendment has been executed by the parties.
7. Notices shall be sent:
a. To the County: Washington County
Attention: County Administrator
14949 62nd Street North
P.O. Box 6
Stillwater, Minnesota 55082
Washington County Sheriff’s Office
Attention: Sheriff
15015 62nd Street North
P.O. Box 3801
Stillwater, Minnesota 55082
b. To the City: City of Hugo
Attention: City Administrator
14669 Fitzgerald Avenue North
Hugo, Minnesota 55038
8. This Agreement may not be assigned without the written consent of all parties.
9. This Agreement shall be construed under the laws of the State of Minnesota.
10. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, the validity,
legality, and enforceability of the remaining provisions shall not in any way be affected or impaired
thereby.
5
IN WITNESS WHEREOF, the City has caused this Agreement to be signed by its Mayor and attested
to by its City Administrator and/or City Clerk and the County has caused this Agreement to be signed by the
Chairperson of its Board of County Commissioners and attested to by its County Administrator.
Dated: _____________ CITY OF HUGO, MINNESOTA
By: ________________________________
Its Mayor
ATTEST:
By: _________________________
Its City Administrator and/or City Clerk
6
IN WITNESS WHEREOF, the City has caused this Agreement to be signed by its Mayor and attested
to by its City Administrator and/or City Clerk and the County has caused this Agreement to be signed by the
Chairperson of its Board of County Commissioners and attested to by its County Administrator.
Dated: _____________ COUNTY OF WASHINGTON, MINNESOTA
By: ________________________________
Its Chairperson of the Board
ATTEST:
By: _________________________
Its County Administrator
Memorandum of Understanding to Opt In for the Voting Operations, Technology, and Election
Resources Account between Washington County and (Municipality Name)
This memorandum is to document the agreement made between Washington County, hereinafter called
“County” and (Municipality), hereinafter called “Municipality” in regard to the Voting Operations,
Technology, & Election Resources Account, hereinafter called “VOTER account.”
Purpose
The purpose of this MOU is to establish the allocation distribution formula and clearly identify the roles
and responsibilities of each party as related to the VOTER account.
Background
Under Minnesota Laws 2023, Chapter 62, Article 4, section 6, the Voting Operations, Technology, and
Election Resources (VOTER) Account was established requiring the Office of the Secretary of State,
hereinafter called “OSS”, to distribute funds to each county as prescribed. Funds will be allocated to the
County annually by July 20 of each year until the law is amended by the legislature.
VOTER account funds can be used for any purpose that is directly related to election administration.
Minnesota Statute 5.305 includes the following categories:
1) equipment; 2) hardware or software; 3) cybersecurity; 4) security-related infrastructure; 5) capital
improvements to improve polling places for individuals with disabilities; 6) staff costs for election
administrators, election judges, and other election officials; 7) printing and publication; 8) postage; 9)
programming; 10) local match for state or federal funds; and 11) any other purpose directly related to
election administration.
Allocation
The Municipality will receive allocation of the VOTER account funds and agrees to the requirements as
defined in Minnesota Statutes section 5.305 and stated in this memorandum.
Allocation Distribution Formula
The VOTER account funds will be distributed using this formula:
• 50 percent to the County
• 25 percent to the County for administering absentee voting
• 25 percent to the Municipality in proportion to each municipality’s share of registered voters in
the county on May 1 for the most recent statewide general election.
Roles and Responsibilities
The County and Municipality agree to the following roles and responsibilities:
County:
• Segregate funds in a county election funding account.
• Maintain the funds in the segregated account until spent for any authorized purposes.
• Disburse funds to municipalities by December 31 according to the agreed upon allocation as
stated in this memorandum
• Provide any required information to OSS by December 31 of each year to meet reporting
requirements outlined in statute for all funds expended for each calendar.
Municipality
• Segregate the funds in a municipal election funding account.
• Maintain the funds in the segregated account until spent for any authorized purposes.
• Provide the County with the data necessary to meet the reporting requirements outlined in
statute by December 15 of each year.
This agreement is effective as of the last date of the signatures below and shall remain in effect and
renew annually until the County or Municipality notifies the other party in writing of its desire to
terminate the agreement.
Signatures
________________________________________ ____________________________
County Signature Date
________________________________________ ____________________________
Municipal Signature Date
Municipality # of Registered
Voters
% of Registered
Voters Allocation
AFTON 2358 1.30%174.58$
BAYPORT 1724 0.95%127.64$
BAYTOWN TWP.1604 0.88%118.75$
BIRCHWOOD VILLAGE CITY 701 0.39%51.90$
COTTAGE GROVE 25113 13.83%1,859.27$
DELLWOOD 906 0.50%67.08$
DENMARK TWP 1407 0.77%104.17$
FOREST LAKE 13541 7.45%1,002.52$
GRANT 3221 1.77%238.47$
GREY CLOUD ISLAND TWP.201 0.11%14.88$
HASTINGS (W-2 P-1)2 0.00%0.15$
HUGO 11123 6.12%823.50$
LAKE ELMO 9056 4.99%670.47$
LAKE ST. CROIX BEACH 812 0.45%60.12$
LAKELAND 1335 0.73%98.84$
LAKELAND SHORES 250 0.14%18.51$
LANDFALL 299 0.16%22.14$
MAHTOMEDI 5826 3.21%431.33$
MARINE ON ST. CROIX 583 0.32%43.16$
MAY TWP.2187 1.20%161.92$
NEWPORT 2448 1.35%181.24$
OAK PARK HEIGHTS 3147 1.73%232.99$
OAKDALE 17972 9.89%1,330.58$
PINE SPRINGS 300 0.17%22.21$
ST. MARY'S POINT 287 0.16%21.25$
ST. PAUL PARK 3274 1.80%242.39$
SCANDIA 3081 1.70%228.11$
STILLWATER TWP 1564 0.86%115.79$
STILLWATER 13955 7.68%1,033.17$
WEST LAKELAND TWP.3065 1.69%226.92$
WHITE BEAR LAKE (W-4 P-2)250 0.14%18.51$
WILLERNIE 346 0.19%25.62$
WOODBURY 49710 27.37%3,680.33$
Totals 181648 100.00%13,448.50$
Washington County 40,345.49$
December 14, 2023
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 1 of 8
Client: City of Hugo Contractor: Arnt Construction Company
14669 Fitzgerald Avenue North 2190 Phelps Road
Hugo, MN 55038 Hugo, MN 55038
Contract Amount Funds Encumbered
Original Contract $2,161,729.90 Original $2,161,729.90
Contract Changes $0.00 Additional N/A
Revised Contract $2,161,729.90 Total $2,161,729.90
Work Certified To Date
Base Bid Items $2,091,116.08
Contract Changes $0.00
Material On Hand $0.00
Total $2,091,116.08
Work Certified
This Voucher
Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount
Paid To Date
$122,645.53 $2,091,116.08 $104,555.80 $1,870,047.01 $116,513.27 $1,986,560.28
Percent Retained: 5% Percent Complete: 96.73%
This is to certify that the items of work shown in this Pay Voucher have been actually furnished for the work comprising the above -
mentioned project in accordance with the plans and specifications heretofore approved.
Approved By WSB Approved By Arnt Construction Company
Signature Signature
Date Date
Approved By City of Hugo
Signature
Date
WSB Project No.: 019275-000
Client Project No.:
State Project No.:
Federal Project No.:
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 2 of 8
Payment Summary
No. Up Through Date Work Certified
Per Voucher
Amount Retained
Per Voucher
Amount Paid
Per Voucher
1 08/31/23 $541,805.93 $27,090.30 $514,715.63
2 09/22/23 $678,219.82 $33,910.99 $644,308.83
3 11/01/23 $748,444.79 $37,422.24 $711,022.55
4 12/08/23 $122,645.54 $6,132.27 $116,513.27
Funding Category Name Work Certified
To Date
Less Amount
Retained
Less Previous
Payments
Amount Paid
This Voucher
Total Amount Paid
To Date
Local $610,845.00 $30,542.25 $547,989.59 $32,313.16 $580,302.75
SP 8206-53 $1,480,271.08 $74,013.55 $1,322,057.42 $84,200.11 $1,406,257.53
Accounting
Number Funding Source Amount Paid
This Voucher
Revised Contract
Amount
Funds
Encumbered
To Date
Paid Contractor
To Date
1 State $84,200.11 $1,540,201.74 $1,540,201.74 $1,406,257.53
2 Local $32,313.16 $621,528.16 $621,528.16 $580,302.75
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
1 2011.601 AS BUILT LS $7,900.00 1 1 $7,900.00 1 $7,900.00
2 2021.501 MOBILIZATION LS $90,000.00 1 0 $0.00 1 $90,000.00
3 2051.501 MAINT & RESTORATION OF HAUL
ROADS LS $1.00 1 0 $0.00 1 $1.00
4 2101.502 GRUBBING EA $300.00 10 0 $0.00 4 $1,200.00
5 2104.502 REMOVE TEMPORARY BYPASS EACH $27,000.00 1 0 $0.00 1 $27,000.00
6 2104.502 REMOVE LIGHTING UNIT EACH $1,005.00 1 0 $0.00 0 $0.00
7 2104.502 REMOVE DELINEATOR / MARKER EA $31.50 2 0 $0.00 2 $63.00
8 2104.502 REMOVE SIGN EA $42.00 14 0 $0.00 14 $588.00
9 2104.502 REMOVE SIGN TYPE SPECIAL EACH $53.00 1 0 $0.00 1 $53.00
10 2104.502 SALVAGE SIGN EA $42.00 6 0 $0.00 6 $252.00
11 2104.503 SAWING CONCRETE PAVEMENT
(FULL DEPTH) LF $6.50 1205 0 $0.00 798 $5,187.00
12 2104.503 SAWING BIT PAVEMENT (FULL
DEPTH) L F $2.00 999 67.7 $135.40 2814.7 $5,629.40
13 2104.503
/LA14 REMOVE WATERMAIN LF $16.00 23 0 $0.00 11 $176.00
14 2104.503 REMOVE SEWER PIPE (STORM) LF $28.00 82 0 $0.00 79 $2,212.00
15 2104.503 REMOVE CURB & GUTTER LF $2.80 404 0 $0.00 727 $2,035.60
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 3 of 8
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
16 2104.503 REMOVE UNDERGROUND WIRE L F $5.50 94 0 $0.00 0 $0.00
17 2104.503 REMOVE NON-METALLIC CONDUIT L F $10.50 94 0 $0.00 0 $0.00
18 2104.504 REMOVE PAVEMENT S Y $5.35 6094 0 $0.00 6094 $32,602.90
19 2104.504 REMOVE BITUMINOUS PAVEMENT S Y $3.00 480 15.11 $45.33 727.11 $2,181.33
20 2104.518 REMOVE BITUMINOUS WALK S F $0.50 14490 0 $0.00 3830 $1,915.00
21 2104.518 REMOVE CONCRETE WALK S F $0.54 1140 0 $0.00 1859 $1,003.86
22 2105.607 SELECT GRANULAR BORROW MOD
(LV) C Y $15.58 301 0 $0.00 301 $4,689.58
23 2106.507 EXCAVATION - COMMON (P) C Y $10.68 18776 0 $0.00 18776 $200,527.68
24 2106.507 EXCAVATION - SUBGRADE (P) C Y $10.68 5615 0 $0.00 6415 $68,512.20
25 2106.507 GRANULAR EMBANKMENT (CV) (P) C Y $20.25 76 0 $0.00 76 $1,539.00
26 2106.507 SELECT GRANULAR EMBANKMENT
(CV) (P) CU YD $20.25 6764 0 $0.00 6764 $136,971.00
27 2106.507 COMMON EMBANKMENT (CV) (P) C Y $1.00 8258 0 $0.00 8258 $8,258.00
28 2118.507 AGGREGATE SURFACING (CV)
CLASS 2 C Y $46.00 111 0 $0.00 111 $5,106.00
29 2123.610 STREET SWEEPER (WITH PICKUP
BROOM) HOUR $160.00 20 0 $0.00 0 $0.00
30 2130.523 WATER MGAL $30.00 25 0 $0.00 25 $750.00
31 2211.507 AGGREGATE BASE (CV) CLASS 6
(P) C Y $18.86 5193 40 $754.40 5233 $98,694.38
32 2232.504 MILL BITUMINOUS SURFACE (2.0") S Y $2.60 2105 0 $0.00 2036.77 $5,295.60
33 2301.508 SUPPLEMENTAL PAVEMENT
REINFORCEMENT LB $5.50 327 0 $0.00 327 $1,798.50
34 2360.509 TYPE SP 9.5 WEARING COURSE
MIX (2,B) TON $98.00 85 0 $0.00 85 $8,330.00
35 2360.509 TYPE SP 9.5 WEARING COURSE
MIX (2,C) TON $140.00 21 10 $1,400.00 31 $4,340.00
36 2360.509 TYPE SP 12.5 NON WEAR COURSE
MIX (2,C) TON $130.00 35 0 $0.00 0 $0.00
37 2360.509 TYPE SP 12.5 NON WEAR COURSE
MIX (4,B) TON $67.00 3187 0 $0.00 3120.45 $209,070.15
38 2360.509 TYPE SP 12.5 WEARING COURSE
MIXTURE (4,C) TON $87.00 2079 0 $0.00 2135.06 $185,750.22
39 2451.507 FINE AGGREGATE BEDDING (CV) C Y $36.00 19 0 $0.00 0 $0.00
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 4 of 8
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
40 2451.603 AGGREGATE BEDDING L F $2.00 300 0 $0.00 0 $0.00
41 2501.502 12" RC PIPE APRON EACH $2,300.00 4 2 $4,600.00 6 $13,800.00
42 2501.503 12" RC PIPE CULVERT DES 3006 CL
V L F $67.00 24 40 $2,680.00 64 $4,288.00
43 2502.503 4" PERF TP PIPE DRAIN L F $9.00 2912 0 $0.00 2744 $24,696.00
44 2504.603 6" WATERMAIN DUCTILE IRON CL
52 L F $52.00 18 0 $0.00 23 $1,196.00
45 2504.603 12" WATERMAIN DUCTILE IRON CL
50 L F $90.00 780 11.12 $1,000.80 839.12 $75,520.80
46 2503.503 22" SPAN RC PIPE-ARCH SEWER
CL IVA L F $105.00 386 0 $0.00 386 $40,530.00
47 2503.503 12" RC PIPE SEWER DES 3006
CLASS V LF $50.00 467 0 $0.00 467 $23,350.00
48 2503.503 15" RC PIPE SEWER DES 3006
CLASS V LF $58.00 470 0 $0.00 470 $27,260.00
49 2503.503 18" RC PIPE SEWER DES 3006
CLASS V LF $74.00 39 0 $0.00 39 $2,886.00
50 2503.503 21" RC PIPE SEWER DES 3006 CL V L F $85.00 28 0 $0.00 24 $2,040.00
51 2503.602 CONNECT TO EXISTING STORM
SEWER EA $2,700.00 1 0 $0.00 1 $2,700.00
52 2503.602 INSPECTION HOLE EACH $450.00 5 5 $2,250.00 5 $2,250.00
53 2503.603 24" STEEL CASING PIPE L F $235.00 85 0 $0.00 85 $19,975.00
54 2504.602 CONNECT TO EXISTING
WATERMAIN EA $2,970.00 2 0 $0.00 2 $5,940.00
55 2504.602 HYDRANT EACH $5,770.00 1 0 $0.00 1 $5,770.00
56 2504.602 RELOCATE HYDRANT & VALVE EACH $2,630.00 1 0 $0.00 1 $2,630.00
57 2504.602 1.5" CORPORATION STOP EACH $760.00 1 0 $0.00 1 $760.00
58 2504.602 2" CORPORATION STOP EACH $1,280.00 1 0 $0.00 1 $1,280.00
59 2504.602 6" GATE VALVE & BOX EACH $2,490.00 1 0 $0.00 1 $2,490.00
60 2504.602 12" GATE VALVE & BOX EACH $5,680.00 2 0 $0.00 2 $11,360.00
61 2504.602 1.5" CURB STOP & BOX EACH $1,680.00 1 0 $0.00 1 $1,680.00
62 2504.602 2" CURB STOP & BOX EACH $1,460.00 1 0 $0.00 1 $1,460.00
63 2504.602 2"x1.5" TEE FITTING EA $920.00 1 0 $0.00 1 $920.00
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 5 of 8
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
64 2504.603 1.5" TYPE K COPPER PIPE L F $57.00 10 0 $0.00 12 $684.00
65 2504.603 2" TYPE K COPPER PIPE L F $66.00 10 0 $0.00 28 $1,848.00
66 2504.604 4" POLYSTYRENE INSULATION SY $65.00 20 0 $0.00 0 $0.00
67 2504.608 DUCTILE IRON FITTINGS LB $12.00 700 0 $0.00 683 $8,196.00
68 2506.502 CONST DRAINAGE STRUCTURE
DESIGN SPEC 1 EACH $6,690.00 1 0 $0.00 1 $6,690.00
69 2506.502 CASTING ASSEMBLY EACH $670.00 18 0 $0.00 18 $12,060.00
70 2506.503 CONST DRAINAGE STRUCTURE
DESIGN G L F $640.00 4 0 $0.00 4 $2,560.00
71 2506.503 CONST DRAINAGE STRUCTURE
DESIGN H L F $590.00 13 0 $0.00 13 $7,670.00
72 2506.503 CONST DRAINAGE STRUCTURE
DESIGN SD-48 L F $1,350.00 33 0 $0.00 33 $44,550.00
73 2506.503 CONST DRAINAGE STRUCTURE
DESIGN SD-60 L F $1,970.00 6 0 $0.00 6 $11,820.00
74 2506.503 CONST DRAINAGE STRUCTURE
DESIGN SD-72 L F $1,990.00 4 0 $0.00 4 $7,960.00
75 2521.518 4" CONCRETE WALK SF $7.10 3602 106.63 $757.07 3624.05 $25,730.76
76 2521.518 6" CONCRETE WALK SF $15.90 2144 29.05 $461.90 2338.52 $37,182.47
77 2521.518 7" CONCRETE WALK S F $10.20 3870 0 $0.00 3876 $39,535.20
78 2521.518 3" BITUMINOUS WALK S F $2.58 3623 0 $0.00 6190.8 $15,972.26
79 2521.518 4" BITUMINOUS WALK S F $3.08 15656 0 $0.00 15266.83 $47,021.84
80 2521.602 DRILL & GROUT REINF BAR (EPOXY
COATED) EACH $12.00 127 0 $0.00 127 $1,524.00
81 2531.503 CONCRETE CURB & GUTTER
DESIGN B618 LF $24.50 931 0 $0.00 858.4 $21,030.80
82 2531.503 CONCRETE CURB & GUTTER
DESIGN D424 L F $43.00 272 0 $0.00 279.1 $12,001.30
83 2531.503 CONCRETE CURB & GUTTER
DESIGN R424 L F $47.00 366 0 $0.00 372.8 $17,521.60
84 2531.503 CONCRETE CURB & GUTTER
DESIGN S524 L F $32.00 2782 0 $0.00 2903.4 $92,908.80
85 2531.618 TRUNCATED DOMES SF $64.00 272 16 $1,024.00 272 $17,408.00
86 2533.503 PORTABLE PRECAST CONC
BARRIER DES 8337 L F $15.50 3240 0 $0.00 1930.4 $29,921.20
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 6 of 8
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
87 2533.503 RELOCATE PORT PRECAST CONC
BAR DES 8337 L F $4.50 1550 0 $0.00 0 $0.00
88 2545.502 LIGHTING UNIT TYPE 9-40 EACH $4,490.00 14 0 $0.00 0 $0.00
89 2545.502 LIGHT FOUNDATION DESIGN E EACH $1,275.00 14 0 $0.00 14 $17,850.00
90 2545.502 SERVICE CABINET -TYPE L1 EACH $9,840.00 1 0 $0.00 1 $9,840.00
91 2545.502 EQUIPMENT PAD B EACH $2,305.00 1 0 $0.00 1 $2,305.00
92 2545.503 2" NON-METALLIC CONDUIT L F $14.70 15 0 $0.00 0 $0.00
93 2545.503 3" NON-METALLIC CONDUIT L F $15.80 321 20 $316.00 340 $5,372.00
94 2545.503 4" NON-METALLIC CONDUIT L F $21.00 80 0 $0.00 0 $0.00
95 2545.503 UNDERGROUND WIRE 1/C 2 AWG L F $8.00 78 150 $1,200.00 150 $1,200.00
96 2545.503 DIRECT BURIED LIGHTING CABLE
4/C 4 AWG L F $13.10 1687 400 $5,240.00 2000 $26,200.00
97 2554.502 GUIDE POST TYPE B EACH $90.00 4 5 $450.00 5 $450.00
98 2563.601 TRAFFIC CONTROL LS $20,000.00 1 0.25 $5,000.00 1 $20,000.00
99 2563.601 ALTERNATE PEDESTRIAN ROUTE LS $4,725.00 1 0.5 $2,362.50 1 $4,725.00
100 2563.613 PORTABLE CHANGEABLE
MESSAGE SIGN
UNIT
DAY $132.00 14 0 $0.00 16 $2,112.00
101 2563.615 TEMPORARY IMPACT
ATTENUATOR AMBY $2,470.00 4 0 $0.00 4 $9,880.00
102 2563.615 RELOCATE TEMPORARY IMPACT
ATTENUATOR AMBY $500.00 4 0 $0.00 0 $0.00
103 2564.602 INSTALL SIGN EACH $263.00 6 9.8 $2,577.40 9.8 $2,577.40
104 2564.602 DELINEATOR / MARKER PANEL EACH $90.00 8 8 $720.00 8 $720.00
105 2564.618 SIGN S F $4.72 530 530 $2,501.60 530 $2,501.60
106 2573.501 STABILIZED CONSTRUCTION EXIT LS $2,500.00 1 0 $0.00 0 $0.00
107 2573.501 EROSION CONTROL SUPERVISOR LS $2,500.00 1 0.5 $1,250.00 1 $2,500.00
108 2573.502 STORM DRAIN INLET PROTECTION EA $170.00 17 0 $0.00 15 $2,550.00
109 2573.502 CULVERT END CONTROLS EACH $85.00 6 0 $0.00 0 $0.00
110 2573.503 SILT FENCE, TYPE MS LF $2.10 3748 0 $0.00 3759 $7,893.90
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 7 of 8
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
111 2573.503 SEDIMENT CONTROL LOG TYPE
STRAW L F $4.50 246 0 $0.00 240 $1,080.00
112 2574.505 SUBSOILING ACRE $315.00 5 5 $1,575.00 5 $1,575.00
113 2574.505 SOIL BED PREPARATION ACRE $315.00 5 5 $1,575.00 5 $1,575.00
114 2574.507 FILTER TOPSOIL BORROW C Y $23.00 489 0 $0.00 489 $11,247.00
115 2574.508 FERTILIZER TYPE 3 LB $1.05 1014 782 $821.10 1613 $1,693.65
116 2574.508 FERTILIZER TYPE 4 LB $1.32 36 0 $0.00 83 $109.56
117 2575.504 ROLLED EROSION PREVENTION
CATEGORY 10 S Y $1.48 361 0 $0.00 0 $0.00
118 2575.504 ROLLED EROSION PREVENTION
CATEGORY 20 S Y $1.48 4483 6274 $9,285.52 7298 $10,801.04
119 2575.504 ROLLED EROSION PREVENTION
CATEGORY 25 S Y $1.70 33 0 $0.00 0 $0.00
120 2575.505 SEEDING ACRE $368.00 5 3.82 $1,405.76 5 $1,840.00
121 2575.505 DISK ANCHORING ACRE $80.00 4 0 $0.00 0 $0.00
122 2575.505 MOWING ACRE $105.00 8 0 $0.00 0 $0.00
123 2575.505 WEED SPRAYING ACRE $315.00 3 0 $0.00 0 $0.00
124 2575.506 WEED SPRAY MIXTURE GAL $630.00 2 0 $0.00 0 $0.00
125 2575.508 SEED MIXTURE 25-141 LB $6.90 69 80 $552.00 97 $669.30
126 2575.508 SEED MIXTURE 25-151 LB $6.90 94 34 $234.60 86 $593.40
127 2575.508 SEED MIXTURE 33-261 LB $29.20 9 0 $0.00 21 $613.20
128 2575.508 SEED MIXTURE 35-241 LB $17.60 66 62 $1,091.20 62 $1,091.20
129 2575.509 MULCH MATERIAL TYPE 1 TON $315.00 4 0 $0.00 0 $0.00
130 2575.509 MULCH MATERIAL TYPE 3 TON $315.00 5 0 $0.00 0 $0.00
131 2575.523 WATER MGAL $53.00 28 0 $0.00 0 $0.00
132 2575.523 RAPID STABILIZATION METHOD 3 MGAL $425.00 14 12.7 $5,397.50 19.1 $8,117.50
133 2581.503 6" REMOVABLE PREFORM
PAVEMENT MARKING TAPE WR L F $2.15 9324 0 $0.00 8903 $19,141.45
134 2582.503 6" SOLID LINE MULTI COMP GR IN
(WR) L F $3.40 6013 5681 $19,315.40 5681 $19,315.40
TH 61 & 159th Street
Reconstruction
Pay Voucher 4
Page 8 of 8
Contract Item Status
Line
No. Item Description Unit Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
135 2582.503 4" DBLE SOLID LINE MULTI COMP
GR IN (WR) L F $5.25 2068 3621 $19,010.25 3621 $19,010.25
136 2582.503 24" SOLID LINE PREF THERMO GR
IN L F $27.00 239 158 $4,266.00 158 $4,266.00
137 2582.503 12" DOTTED LINE PREF THERMO
GR IN ESR L F $20.50 98 60 $1,230.00 60 $1,230.00
138 2582.518 CROSSWALK PREF THERMO GR IN
CONT ESR S F $22.05 518 556 $12,259.80 556 $12,259.80
Bid Totals: $122,645.53 $2,091,116.08
Project Category Totals
Category Amount This Voucher Amount To Date
TH 61 & 159TH ST RECONSTRUCTION $122,645.53 $2,091,116.08
Contract Change Item Status
CC CC
No.
Line
No. Item Description Units Unit Price Contract
Quantity
Quantity
This
Voucher
Amount This
Voucher
Quantity
To Date Amount To Date
Contract Change Totals:
Contract Change Totals
No. Contract
Change Description Amount This
Voucher
Amount To
Date
Material On Hand Additions
Line
No. Item Description Date Added Comments
Material On Hand Balance
Line
No. Item Description Date Added Used Remaining
CITY OF HUGO
CITY COUNCIL AGENDA REPORT
TO: Bryan Bear, City Administrator
FROM: Scott Anderson, Public Works Director
SUBJECT: Purchase of Bearcat Debris Loader
DATE: For the City Council Meeting of December 18, 2023
BACKGROUND
Public Works staff is seeking Council authorization for the purchase of a Bearcat debris
loader (see attached picture) to assist crews in the cleanup of leaves and soft
vegetation debris from the landscaped areas of City owned property. Picture, if you
would, a debris blower that is similar in idea to a wood chipper. The debris loader is
towed behind a small dump truck with a debris box on the back. The truck pulls up
alongside a pile of leaves that have been collected from city property. The operator
uses the blower to vacuum up the pile and blow the leaves into the back of the truck.
This piece of equipment saves labor and time by increasing the efficiency of fall clean -
up activities.
If approved by the City Council, this mower would be purchased using the Mn /DOT
Cooperative Purchasing Venture (CPV) contract assuring that the City of Hugo will
receive the best price available while providing us with the necessary options to choose
from.
DESIRED ACTION
Staff recommends the City Council authorize the purchase of a Bearcat Debris Loader
and trailer kit as outlined in the quote from L.T.G. Power Equipment in the amount of
$9,003.60.
Invoice Number
Invoice Date:
Bill To
CITY OF HUGO -
14669 Fitzgerald Ave. N.
PO Number:
Sold By:
Terms:
Tag Number:
282548 12/6/2023
9
NET 10 DAYS
L.T.G. POWER EQUIPMENT
4320 Centerville Rd.
White Bear Lake, MN 55127
(651) 429-9297 Fax(651) 429-5813
Ship To
Quote
Quote
Date Printed:
Time Printed:
12/6/2023
1:22:10PM
Hugo, MN 55038
Customer ID:2873
(651) 762-6316
E-Mail:rkieffer@ci.hugo.mn.us
Contact:
Tax Exempt:9747385
Part Number Description Unit Price Qty Extended
$7,519.00 1.00$7,519.00Bearcat Debris Loader 25hp 12"DL12
$-751.90 1.00$-751.90Bid Assist Discount000
$2,485.00 1.00$2,485.00Debris Loader Trailer Kit77041-00
$-248.50 1.00$-248.50Bid Assist Discount000
Parts Total:$9,003.60
Sub Total:$9,003.60
Total:$9,003.60
Balance Due:$9,003.60
No Returns on special orders, no exceptions.
No returns on equipment. No returns on electrical. Fuel related repairs have
a 30 day warranty. Returns must be made within 14 days and must have
receipt. Buyers are responsible for applicable tax. Pricing on quotes valid
for 30 days.
Customer Signature Date
AMENDMENT NO. 2
COOPERATIVE AGREEMENT FOR
HUGO YARD WASTE COLLECTION SITE
This Amendment No. 2 is entered into by and between Washington County, a body politic and corporate,
organized under the laws of the State of Minnesota (County) and the City of Hugo, a Minnesota municipal
corporation (City) to amend the Cooperative Agreement for Operation and Management of the Hugo Yard
Waste Collection Site effective July 26, 2019 together with Amendment No. 1 which extended the
Agreement through 2023, thereto as follows:
1. Item I City Items, No. 3. the timeline and terms between the City and County is deleted and restated
to read: 3. The City agrees to allow the County to operate the yard waste collection site at the
current location in conjunction with the lease timeline and terms between the County and the
adjacent owner, Daniel Bayless, or sooner upon the opening of the County’s Yard Waste Facility.
The current timeline is to run from time of commencement in 2019 to the end of 2024.
All other terms and conditions of the Cooperative Agreement for Operation and Management of the Hugo
Yard Waste Collection Site of July 26, 2019 not expressly amended herein remain in full force and effect.
Dated: _____________________________ Dated:______________________________
CITY OF HUGO: COUNTY OF WASHINGTON
By:_____________________________ By:_________________________________
Its: ___________________________ Board Chair
By:_____________________________ By:__________________________________
Bryan Bear Kevin Corbid
City Administrator County Administrator
Approved as to form: Approved as to form:
_________________________________ __________________________________
City Attorney Assistant County Attorney
C-OOPERATJV-E- AGREEMENT=FOR
OPERATION AND MANAGEMENT
HUGO YARD WASTE COLLECTION SITE
VASHINGTON-G O,,U/N'F-Y
CONTRACT NO. 06ro
DEPT. PURI C HFALTH
DIVISION
TERM r 1 n 2-
THIS AGREEMENT, made this day of , 2019, by and between the City
of Hugo a Minnesota municipal corporation (City) and Washington County, a body politic and
corporate, organized under the laws of the State of Minnesota, (County).
WHEREAS, the City acquired the subject property in 1987 from the State of Minnesota by tax
forfeiture for the purpose of compost recycling and other related public purposes legally described
on the attached Exhibit A; and,
WHEREAS, the City has operated this property for the residents of Hugo for that propose since
that time; and,
WHEREAS, the County and City wish to have the County take over the operation of the yard
waste collection site from the City in order expand the service to all Washington County residents;
and,
WHEREAS, City is willing to allow the County to continue the operation of the yard waste
collection site at the current location temporarily until the County finds a more permanent location;
and,
WHEREAS, the City has no objection to the County seeking to lease additional land adjacent to
current yard waste site operation in order to expand the operations to acconunodate the additional
use as shown on site plan the attached Exhibit B; and,
WHEREAS, County will seek a lease from the neighboring property by separate lease agreement;
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
I. City Items:
1. The City agrees to relinquish operation of the yard waste collection site to the County.
2. The City will allow the County to expand the operation of the yard waste collection site
and make the necessary improvements required for said expansion to include: leaves, grass, tree
waste and brush drop off, along with the collection of Source Separated Organic Material
SSOM); kitchen and food waste for residential properties.
3. The City agrees to allow the County to operate the yard waste collection at the current
location in conjunction with the lease time line and terms between the County and the adjacent
owner; Daniel Bayless, or sooner if the County finds a more permanent location. The current
time line is to run from time of commencement in 2019 to the end of 2022 with a one year
option to extend the lease.
II. Count\ Items:
1. The County will operate and maintain the yard waste and SSOM collection site in
compliance with state and local regulatory standards in accordance with the site plan as shown
on Exhibit A. In addition, the County will complete an operations plan for City approval and
obtain appropriate permits and licenses.
2. The County will use this site exclusively for yard waste, brush, and SSOM collection
operations.
a. The County will have both summer and winter hours of operation for this site as
provided in the operations plan. Its hours of operation will not occur before 9:00
am nor will the County keep the facility open beyond 8:00 pm on the designated
days of operations.
b. Yard waste is defined by Minn. Stat. § 115A.03 Subd. 38; or more specifically, yard
waste means garden wastes, leaves, lawn cuttings, weeds, shrub, tree waste and
prunings.
3 . The County will provide residential yard waste and SSOM collection services, including
leaves, grass, tree waste and brush drop off to any Washington County resident at this location.
4. The County will contract for the yard waste and SSOM to be loaded and removed from
the site as necessary until the termination of this agreement.
a. The removal of yard waste and SSOM will occur at a minimum of twice per month
or when piles exceed 18 feet in height. Yard waste will be removed within 48 hours
of receipt of a valid complaint that violates the applicable provisions of any
Minnesota Pollution Control Agency order rules.
b. Nothing except yard waste or SSOM will be accepted as this facility. Should any
hazardous or non -organic waste be discovered on site, the operator is required to
notify County and manage it properly according to our direction for removal.
5. The County upon finding a permanent location for the yard waste collection site will
turn this property back over to the City after having removed all yard waste, tree brush, SSOM
and any physical structures placed on the site for the operation thereof and will restore the
property to its original condition with exception of any trees removed as part of the operations
and reasonable wear and tear.
III. Mutual Indemnification:
I . The City agrees to defend, indemnify and hold harmless the County, its officers and
employees against any and all liability, loss, costs, damages and expenses which the County,
its officers, or employees may hereafter sustain, incur or be required to pay arising out of
negligent or willful acts of omissions of the Cit in the perfonnance of this agreement.
2. The County Agrees to defend, indemnify and hold harmless the City, its officers and
employees against any and all liability, loss, cost, damages and expenses which the City, its
officers or employees may hereafter sustain, incur or be required to pay arising out of negligent
or willful acts or omissions of the County in performance of this agreement.
IV. Miscellaneous:
This agreement may not be assigned or transferred without the express written consent of both
parties.
V. Records Availability and Retention:
Pursuant to Minnesota Statute 1 GC.05, Subd. 5, the Parties agree that each party, the State
Auditor, or any of their duly authorized representatives at any time during normal business
hours and as often as they my reasonably deem necessary, shall have access to and the right to
examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., that are
pertinent to the accounting practices and procedures of the parties and involve transactions
relating to this agreement. The parties agree to maintain and make available these records for a
period of at least six years from the date of termination of this agreement.
IN TESTIMONY WHEREOF, both parties have hereunto caused this presence to be executed
the day and year first above written.
CITY OF
By
Tom Weidt
Mayor
By
B at ar
City Administrator
Approved as t nn:
City Attorney ate
COUNTY OF WASHINGTON
By, Z- k4lt-y'
Stanl Karwoski, . hair
Board of Commissioners
By_.
Mot' O'Rourke
Cout)ty Administrator
Approved as to fonn
Asst. County Attorney Date
EXHIBIT A
Legal Description — City Property
The North 330 feet of the East 330 feet of the West 660 feet in the Northwest Quarter of the Northwest
Quarter of Section 8, Township 31 North, Range 21 West, Washington County,
P ID: 08.031.21.22.0001
4
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EXHIBIT B
Yard Waste Collection Site Plan
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DocuSign Envelope ID: 908A8EED-B3FF-48BF-B92C-51D9B4F2917D
3/14/2022
DocuSign Envelope ID: 261942B6-319E-49F5-B40B-F02CFBDDCC34
4/5/2022
4/6/2022
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