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HomeMy WebLinkAbout2024.01.08 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. December 14, 2023, Meeting on Metropolitan Council Governance 2. December 18, 2023, City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Northeast Youth & Family Services – President & CEO Angela Lewis-Dmello G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Hiring of Jennifer Taylor as Accounting Clerk 3. Approve Appointment of Mike Miron as Acting Mayor 4. Approve Appointment of WSB and Associates as City Engineer 5. Approve Appointment of Landform as City Planner 6. Approve Appointment of Johnson & Turner as City Attorney 7. Approve Appointment of Baker Tilly as Financial Advisor 8. Approve Appointment of US Bank as Depository for City Funds 9. Approve Appointment of The Citizen as Official Newspaper 10. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2023 11. Approve Appointments to Hugo Firefighter Relief Association 12. Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair of the Planning Commission 13. Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice- Chair of the Parks Commission 14. Approve Appointment of Brad LeTourneau as Chair of Historical Commission 15. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA 16. Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and Resident Scott Arcand to the Board of Zoning Appeals and Adjustments Mayor: Tom Weidt Councilmembers: Phil Klein Mike Miron Becky Petryk Dave Strub City Council Agenda Monday, January 8, 2024 Address: 14669 Fitzgerald Ave. N. Hugo, MN 55038 Phone: 651-762-6300 Website: www.ci.hugo.mn.us 17. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments 18. Approve Donation to the Hugo Fire Department from the Hugo American Legion 19. Approve Lawful Gambling Permit for Raffle at St. Genevieve Fish Fry on March 22, 2024 20. Approve Variance and Minor Subdivision for Larry and Luanne Hanson – 14565 Irish Avenue North H. PUBLIC HEARING 1. Nothing Scheduled I. UNFINISHED BUSINESS 1. Discussion on 2024 Road Project (125th Street and Dellwood Ridge) J. NEW BUSINESS 1. Nothing Scheduled K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Nothing Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Council Goal Setting Session on Monday, January 22, 2024 (Time change) N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JANUARY 8, 2024 D.1 Approval of Minutes for the December 14, 2023, Meeting on Met Council Governance D.2 Approval of Minutes for the December 18, 2024, City Council Meeting Staff recommends Council approve the above minutes as presented. F.1 Northeast Youth & Family Services – President & CEO Angela Lewis-Dmello Angela Lewis-Dmello will be in attendance to provide the annual report. Staff recommends Council approve the agreement with Northeast Youth and Family Services for 2024. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Hiring of Jennifer Taylor as Accounting Clerk At the November 20, 2023 City Council Meeting, Council approved advertising for a new Accounting Clerk. Staff recently held interviews to fill the position that became vacant in November, 2023. Staff was very pleased with the quality of applicants, and we are happy to recommend the hiring of Jennifer Taylor to fill the vacation Accounting Clerk position. If approved, Jennifer would begin work Monday, January 29, 2024 and would start at a Pay Grade 4. Staff recommends the City Council approve the hiring of Jennifer Taylor as the new Accounting Clerk. G. 3 Approve Appointment of Mike Miron as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. On behalf of Mayor Tom Weidt, City staff recommends approval of the appointment of Council Member Mike Miron as Acting Mayor for the year 2024. G. 4 Approve Appointment of WSB and Associates as City Engineer WSB Engineers has been the City Engineer for the past 20 years. Mark Erichson has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. WSB Engineers is requesting to continue to provide this service to the City at the revised rate schedule as enclosed. City staff recommends approval of the appointment of WSB Engineers and Mark Erichson as the City Engineer for 2024. G. 5 Approve Appointment of Landform as City Planner Kendra Lindahl from Landform has worked over the past 21 years as the City Planner. Landform would like to continue to provide this service to the City at a revised rate schedule. City staff recommends approval of the appointment of Kendra Lindahl as the City Planner/Planning Consultant for the year 2024.   G. 6 Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder has served the City with the law firm of Johnson & Turner for more than eight years. Johnson & Turner would like to continue to provide legal services to the City. City staff recommends approval of the appointment of David K. Snyder and the Johnson & Turner Law Firm as the City Attorney for the year 2024. G.7 Approve Appointment of Baker Tilly as Financial Advisor Financial Advisors Chris Hogan, Mikaela Huot and the other members of the Baker Tilly Virchow Krause, LLP team have served the City very well over the years on a wide variety of projects. City staff recommends approval of Baker Tilly Virchow Krause, LLP, as the City’s financial advisors for the year 2024 G.8 Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo branch of US Bank. City staff recommends the approval of U.S. Bank-Hugo as the official depository for City funds for 2024. G.9 Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past 15 years, the City Council appointed The Citizen as the City’s new official newspaper, and The Citizen would like to continue to provide this service at a rate increase from $13.33 to $13.99 per column inch. City staff recommends Council approve The Citizen as the City’s official newspaper for 2024. G.10 Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2023 Since July 2013, Companion Animal Control and Otter Lake Animal Hospital have been providing animal control services to the City. Staff recommends continuation of the current contracts with Companion Animal Control and Otter Lake Animal Hospital for 2024. G. 11 Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo Fire Department Relief Association Board. Council must appoint two elected or appointed members. City staff recommends appointment of Mayor Tom Weidt and Finance Director Anna Wobse as ex-officio members of the Hugo Fire Department Relief Association Board. G.12 Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice- Chair of the Planning Commission Annually, Council appoints a member of the Planning Commission to serve as Chair of the Commission. Bronwen Kleissler has been serving as the Chair of the Planning Commission since August, 2015, and Matt Derr was appointed as Vice-Chair in March, 2022. Staff recommends Council approve the reappointment of Bronwen Kleissler as the Chair and Matthew Derr as Vice-Chair of the Planning Commission for 2024. G.13 Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice-Chair of the Parks Commission Annually, the City Council appoints members of the Parks Commission to serve as chair and vice-chair. Meredith St. Pierre was appointed as the Chair of the Parks Commission in September 2022. Cathy Moore-Arcand has served as Vice-Chair since January 2017. City staff recommends reappointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice- Chair for the Parks and Recreation Commission for 2024. G.14 Approve Appointment of Brad Letourneau as Chair of Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the Chair of the Commission. Brad Letourneau has served as the Chair of the Commission since September, 2023. Staff recommends Council approve the reappointment of Brad as the Chair of the Historical Commission for 2024. G.15 Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Staff recommends Council appoint Mayor Weidt and Council Member Klein to continue to serve as the Council Representatives on the EDA for 2024. G.16 Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and Resident Scott Arcand to the Board of Zoning Appeals and Adjustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed to continue to serve another year as the City Council representative, and Cindy Petty has agreed to serve as the Planning Commission representative, and Scott Arcand as the resident representative. Staff recommends Council approve the reappointment of Tom Weidt as the City Council representative, and Cindy Petty as the Planning Commission representative, and Scott Arcand as the resident representative on the Board of Zoning Appeals and Adjustments for one-year terms. G.17 Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments Annually, Council approves appointment of Chair of the Board of Zoning Appeals and Adjustments. Staff recommends Council reappoint Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments for 2024. G.18 Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion would like to donate $1,000 to the Hugo Fire Department from pull-tab proceeds for equipment and training. All donations to the Fire Department must be approved by the Council. Staff recommends Council approve the donation of $1,000 to the Hugo Fire Department. G.19 Approve Lawful Gambling Permit for Raffle at St. Genevieve Fish Fry on March 22, 2024 The Church of St. Genevieve’s has applied for a Lawful Gambling Permit to hold a 50/50 raffle during their Fish Fry on March 31, 2023. Earnings will be split with 50% of the raffle proceeds split among individual winners and 50% between the Hugo and Centennial Food Shelves. Staff recommends Council approve the Lawful Gambling Permit for the Church of St. Genevieve’s Fish Fry for a raffle on March 22, 2024.  G. 20 Approve Variance and Minor Subdivision for Larry and Luanne Hanson – 14565 Irish Avenue North   Larry and Louann Hanson are requesting approval of a minor subdivision to create two lots out of a 20-acre parcel into two parcels, each 10 acres in size. The applicants are also requesting a variance from the minimum lot width requirement to have the created lot to the south be 226 feet wide, where a lot width of 300 feet is required by ordinance. At its December 14, 2023, meeting the Planning Commission held a public hearing and considered the requests. There was no one who spoke at the public hearing besides the applicant’s representative simply to explain the requests. The Planning Commission agreed the requests met the requirements necessary to approve the minor subdivision and variance and unanimously recommends Council approve the resolutions approving the variance and minor subdivision. I.1 Discussion on 2024 Road Project (125th Street and Dellwood Ridge) At the December 18, 2023, meeting, Council discussed the 2024 road project which includes a portion of 125th Street and the streets in Dellwood Ridge. Specifically discussed was the proposed road width and curb type in Dellwood Ridge. Staff will provide an update and recommendation to Council. M.1 Council Goal Setting Session on Monday, January 22, 2024 (Time change) Council had scheduled their Annual Goal Setting Session for Monday, January 22, 2024, at 5 p.m. in the Council Chambers. Due to time conflicts, staff is recommending the time be changed to 6 p.m. N. Adjournment 11/4/2024 12:00 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30 31January 2024Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29February 2024January 2024Dec 31Jan 1, 2423456New Year's Day789101112137:00pm City Council Meeting 6:30pm BOZA7:00pm Planning Comm14151617181920MLK Day5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm212223242526276:00pm Council Goal Setting6:30pm BOZA7:00pm Planning Comm28293031Feb 123SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 11/4/2024 12:03 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa1234567891011 12 13 14 15 16 1718 19 20 21 22 23 2425 26 27 28 29February 2024Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031March 2024February 2024Jan 28293031Feb 123456789107:00pm City Council6:30pm BOZA7:00pm Planning Comm111213141516175:00pm FD Annual Banquet (American Legion) 181920212223248:00am Presidents Day7:00pm City Council-Cancel5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm6:30pm BOZA7:00pm Planning Comm2526272829Mar 12SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY MINUTES City Council Meeting – Met Council Governance Lake Elmo City Center Thursday, December 14, 2023 Noon COUNCIL PRESENT: Klein, Petryk, Strub COUNCIL ABSENT: Miron, Weidt The Hugo City Council attended the Public Engagement Session held to provide feedback to the Metropolitan Governance Task Force (MGTF) on the impact of Metropolitan Council decisions and actions. This task force had been tasked with looking at options for reform of the governance and responsibilities of the Met Council. The meeting ended at 2 p.m. Respectfully Submitted, Michele Lindau, City Clerk MINUTES City Council Meeting City Hall Council Chambers Monday, December 18, 2023 7:00 p.m. Call to Order Acting Mayor Miron called the meeting to order at 7:00 p.m. Roll Call COUNCIL PRESENT: Klein, Miron, Petryk, Strub COUNCIL ABSENT: Weidt OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the December 4, 2023, City Council Meeting Klein made motion, Strub seconded, to approve the minutes for the City Council meeting held on December 4, 2023, as presented. All Ayes. Motion carried. Approval of Minutes for the December 6, 2023, Santa Party Petryk made motion, Klein seconded, to approve the minutes for the Santa Party held on December 6, 2023, as presented. All Ayes. Motion carried. Approval of Minutes for the December 7, 2023, Holiday Party Klein made motion, Strub seconded, to approve the minutes for the Holiday Party held on December 7, 2023, as presented. All Ayes. Motion carried. Approval of Minutes for the December 11, 2023, White Bear Lake Lawsuit Hearing Klein made motion, Petryk seconded, to approve the minutes for the White Bear Lake Lawsuit Hearing held on December 11, 2023, as presented. All Ayes. Motion carried. Council Meeting Minutes for December 18, 2023 Page 2 of 11 Approval of Minutes for the December 13, 2023 Dellwood Ridge Neighborhood Meeting Petryk made motion, Strub seconded, to approve the minutes for the Dellwood Ridge Neighborhood meeting held on December 13, 2023, as presented. All Ayes. Motion carried. Approval of Agenda Miron made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Senator Karin Housley Senator Karin Housley was in attendance to present information on the past legislative session. Senator Housley explained she was serving her fourth term and became Hugo’s representative when she took Roger Chamberlain’s place after redistricting. She said it was a rough year with the house and senate being ruled by democrats and things went far to the left with everything that was approved during the session. Going into the session, there was 17.5 billion dollars in surplus that was spent in the first four and a half months, and they then increased taxes by ten billion more dollars. She said she was very worried about more things to come that will increase taxes, and she felt most Minnesotans want someone watching over government spending. Everyone in the House was up for reelection in 2024, and Housley said it remained to be seen what the people want. Housley talked about the new laws in 2023 that included the Earned Safe and Sick Time and the Family Paid Leave Law. She said she receives most calls on this, especially from small business that are very impacted, and many are moving over the border to Wisconsin. At the first of the year, the minimum wage will also be increased 2.5%. Menstrual products need to be offered in all bathrooms from fourth to twelfth grade, and MN sports license plates and blackout license will be available as of January 1. Housley had proposed a bill to privatize driver license exams to deal with the problem of getting appointments, but instead they have set up a website to improve scheduling. Housley said she sits on the Housing Committee, Jobs Committee, and is the Republican Minority Lead for the Bonding Committee. This is supposed to be a bonding year. She has heard they are planning on doing another one-million bonding bill and they are getting feedback on what projects people want. Housley talked about the necessity of tweaking the language for school resource officers to make sure they can do their job to the fullest. Housley concluded by saying it was an honor to represent Hugo at the State Capitol and working with the Council. She said she appreciated Bear’s support with bill language and knowledge on water issues. Miron expressed appreciation for her support at the Capital. Council Meeting Minutes for December 18, 2023 Page 3 of 11 Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda: All Ayes. Motion carried. 1. Approve Claims Roster 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Community Development Director Rachel Juba 4. Approve Annual Performance Review for Public Works Worker Neal Nelson 5. Approve Resignation of Matt Drew as Lieutenant on the Hugo Fire Department 6. Approve Retirement of Mark Koll from the Hugo Fire Department 7. Approve Employment Status Change for Utility Billing Clerk Jodie Guareschi to Part- Time Status 8. Approve Amendment to the Personnel Policy on Earned Safe and Sick Time 9. Approve Renewal of Term for Planning Commissioner Steve Andress 10. Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer, Emily McGinnity and Alternate Member Jim Compton, Sr. 11. Approve Renewal of Terms for Historical Commissioners Kathy Brevig and Craig Moen 12. Approve Resolution on Statutory Tort Liability Limits 13. Approve Resolution Certifying Delinquent Utility Accounts 14. Approve Ordinance Establishing 2024 Fee Schedule and Publication of Summary Ordinance 15. Approval Resolution Setting 2024 Salary and Reimbursement Levels 16. Approve Washington County Sheriff’s Office Agreement for Law Enforcement Services 17. Approve MOU with Washington County to Opt-In for the Voter Operations, Technology, and Election Resources Account 18. Approve Lawful Gambling Exempt Permit for Forest Lake Ducks Unlimited for Banquet at Sal’s Angus Grill 19. Approve the Final Pay Request No. 4 for the 2022 Oneka Parkway Improvement Project 20. Approve Pay Request No. 4 for the TH61/159th Street Roundabout Improvement Project 21. Approve Pay Request No. 1 for the Lift Station 12 Project 22. Approve Reduction in Letter of Credit for Adelaide 6th, 7th and 8th Additions 23. Approve Purchase of Bearcat Debris Loader 24. Approve Amendment to Cooperative Agreement with Washington County for the Hugo Yard Waste Collection Site All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Council Meeting Minutes for December 18, 2023 Page 4 of 11 Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Community Development Director Rachel Juba Rachel Juba was hired as the City’s new Associate Planner on January 2, 2007, and promoted to Planner in 2010, then Community Development Director in May, 2018. Adoption of the Consent Agenda approved the annual performance review for Community Development Director Rachel Juba. Approve Annual Performance Review for Public Works Worker Neal Nelson Neal Nelson was hired on January 3, 2017, as a Public Works Worker. Adoption of the Consent Agenda approved the Annual Performance Review for Neal Nelson. Approve Resignation of Matt Drew as Lieutenant on the Hugo Fire Department Matt Drew had been on the Hugo Fire Department since December, 2015, and served as Safety Lieutenant since April, 2019. Matt had submitted a request to resign as a Lieutenant and remain on the department as a regular firefighter. Adoption of the Consent Agenda approved the resignation of Matt Drew as a Lieutenant on the Hugo Fire Department. Approve Retirement of Mark Koll from the Hugo Fire Department Firefighter Mark Koll was hired on November 3, 2003. After over 20 years on the Department, Mark had summited his letter of retirement. Adoption of the Consent Agenda approved the retirement of Mark Koll from the Hugo Fire Department effective January 5, 2024. Approve Employment Status Change for Utility Billing Clerk Jodie Guareschi to Part- Time Status Jodie Guareschi had been the City of Hugo’s Utility Billing Clerk since June 17, 2002. With the shifting of duties, staff had requested Council approve an employment status change to part-time for Jodie Guareschi effective January 1, 2024, at a rate of pay of $35.50 per hour, for 15 hours per week maximum. Adoption of the Consent Agenda approved the change in employment status for Utility Billing Clerk Jodie Guareschi to part-time. Approve Amendment to the Personnel Policy on Earned Safe and Sick Time A new law passed during the 2023 legislative session required employers to provide employees with Earned Sick and Safe Time (ESST). The new law became effective January 1, 2024, and applied to any employer with one or more employees and covered all employees including full- time, part-time, temporary, and paid on call firefighters. Under the law, employees would earn, at a minimum, one hour ESST for every 30 hours worked. If an employee currently earned that amount or more under other paid leave, no additional time was required. Staff had reviewed the law and the options to meet the requirements and had found the City’s current Personal Leave for full-time employees exceeded the minimum standards. Part-time and temporary employees and Council Meeting Minutes for December 18, 2023 Page 5 of 11 paid on call firefighters would need to earn one hour to be used as ESST for every 30 hours worked. Staff had revised the personal policy to meet the requirements. Adoption of the Consent Agenda approved the revised Personal Policy to include the ESST law requirements. Approve Renewal of Term for Planning Commissioner Steve Andress The term for Planning Commissioner Steve Andress was to expire on December 31, 2023. Steve indicated he would like to be reappointed for another four-year term. Adoption of the Consent Agenda Approved the reappointment of Commissioner Steve Andress for another four-year term on the Planning Commission to expire December 31, 2027. Approve Renewal of Terms for Parks Commissioners Mathew Rauschendorfer, Emily McGinnity and Alternate Member Jim Compton, Sr. Terms for Parks Commissioners Mathew Rauschendorfer, Emily McGinnity and Alternate Member Jim Compton, Sr. were to expire on December 31, 2023. All had indicated they wanted to be reappointed for another three-year term. Adoption of the Consent Agenda approved the reappointment of Mathew Rauschendorfer, Emily McGinnity and Alternate Member Jim Compton, Sr. for another three-year term on the Parks Commission to expire on December 31, 2026. Approve Renewal of Terms for Historical Commissioners Kathy Brevig and Craig Moen Terms for Historical Commissioners Kathy Brevig and Craig Moen were to expire on December 31, 2023. Both had indicated they wanted to be reappointed for another three-year term. Adoption of the Consent Agenda approved the reappointment of Kathy Brevig and Craig Moen for another three-year term to expire on December 31, 2026. Approve Resolution on Statutory Tort Liability Limits In the late 1990’s the League of Minnesota Insurance Trust required each City that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of coverage purchased. Currently these limits were $500,000 per claimant and $1,500,000 per occurrence. At that time the City Council opted not to waive the statutory limits. LMCIT required each member city to reaffirm their position on an annual basis. Adoption of the Consent Agenda approved RESOLUTION NO. 2023-46 NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviewed all delinquent utility bills, which were the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council was required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who had not paid their outstanding utility bill would have it certified to the property tax rolls. Adoption of the Consent Agenda approved RESOLUTION NO. 2023–47 CERTIFYING UNPAID UTILITY BILLS TO THE COUNTY AUDITOR FOR COLLECTION. Council Meeting Minutes for December 18, 2023 Page 6 of 11 Approve Ordinance Establishing 2024 Fee Schedule and Publication of Summary Ordinance City staff annually reviewed the schedule of fees, rates and charges and recommended changes. The Finance Department had reviewed these changes and incorporated them into the fee schedule for 2024. Adoption of the Consent Agenda approved ORDINANCE NO. 2023-529 AUTHORIZING ESTABLISHMENT OF FEES, RATES AND CHARGES and the Summary Ordinance for Publication. Approve Resolution Setting 2024 Salary and Reimbursement Levels At the Mid-Year Budget Review Workshop, the City Council indicated their willingness to adjust the City’s salary matrix by 4.5% and to grant step increases to those employees who had not yet reached their pay grade maximums. Council approved the 2024 budget containing these adjustments at their December 4, 2023 Council Meeting. Thirteen of the City’s twenty-six full- time employees will receive step increases. The net aggregate dollar increase was $138,644 and the overall budget for employee wages would increase by 5.33%. Using state supplied software the Finance Department verified that the City would remain in compliance with Pay Equity Statutes. Adoption of the Consent Agenda approved RESOLUTION NO. 2023-48 SETTING 2024 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS. Approve Washington County Sheriff’s Office Agreement for Law Enforcement Services The agreement with Washington County for law enforcement services expired at the end of the year. Washington County had provided a new agreement that reflected seven deputies, one sergeant, and one detective for the City of Hugo. The terms of the agreement would remain the same as the current agreement that was executed in 2022. Adoption of the Consent Agenda approved the Agreement for Law Enforcement Services with Washington County Sheriff’s Office that will remain in effect for a period of two years. Approve MOU with Washington County to Opt-In for the Voter Operations, Technology, and Election Resources Account The 2023 Legislature established the Voting Operations, Technology, and Election Resources Account that would allocate $1.25 million to the MN Office of the Secretary of State annually to be distributed to counties. Counties then distribute allocated funds to municipalities by December 31st of each year, and Hugo’s share would be $823.50. These funds could be used for any purpose that was directly related to election administration including equipment. Staff would to use these funds help purchase booths to replace old booths that are no longer functional. Adoption of the Consent Agenda approved the Memorandum of Understanding to Opt-In for the Voter Operations, Technology, and Election Resources Account. Council Meeting Minutes for December 18, 2023 Page 7 of 11 Approve Lawful Gambling Exempt Permit for Forest Lake Ducks Unlimited for Banquet at Sal’s Angus Grill Forest Lake Ducks Unlimited had applied for a Lawful Gambling Exempt Permit to hold Bingo and raffles during their banquet on January 14, 2024, at Sal’s Angus Grill. The permit would be issued by the MN Gambling Control Board after approval by the City Council. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for Forest Lakes Ducks Unlimited. Approve Final Pay Request No. 4 for the 2022 Oneka Parkway Improvement Project North Valley, Inc. had submitted Pay Request No. 4 in the amount of $259,004.11 for work certified through November 30, 2023, on the Oneka Parkway Project. The punch-list had been completed and this was the final pay application for the project. Adoption of the Consent Agenda approved payment to North Valley, Inc. in the amount of $259,004.11 and formally accepted the project. Approve Pay Request No. 4 for the TH61/159th Street Roundabout Improvement Project Arnt Construction Company had submitted Pay Request No. 4 in the amount of $116,513.27 for work certified through November 30, 2023, on the TH61/159th Street Roundabout Improvement Project. Substantial work had been completed on the project and punch-list items would be completed in the spring. Adoption of the Consent Agenda approved payment to Arnt Construction Company in the amount of $116,513.27. Approve Pay Request No. 1 for the Lift Station 12 Project C.W. Houle, Inc. had submitted Pay Request No. 1 in the amount of $256,060.38 for work certified through November 30, 2023, on the Lift Station No. 12 Project. After an unforeseen start to the project, work was progressing in the right direction and just under 30% of the project had been completed. Adoption of the Consent Agenda approved payment to C.W. Houle, Inc. in the amount of $256,060.38. Approve Reduction in Letter of Credit for Adelaide 6th, 7th and 8th Additions Adelaide Landing 6th, 7th and 8th Additions were completed and just had punch-list items remaining to finish in the spring. The developer was requesting reductions in the letters of credit. The current letter of credit for the 6th Addition was in the amount of $251,903.62. Staff had inspected the work completed to date and recommended Council approve the reduction in the letter of credit to $185,423. This was a reduction to 10% of the original letter of credit of $1,854,238. The current letter of credit for the 7th and 8th Additions was in the amount of $192,444. Staff had inspected the work completed to date and recommended Council approve the reduction in the letter of credit to $19,244. This was a reduction to 10% of the original letter of credit of $192,444. Adoption of the Consent Agenda approved the reduction in the letter of credit for Adelaide 6th addition to $185,423 and reduction in the letter of credit for Adelaide 7th and 8th to $19,244. Council Meeting Minutes for December 18, 2023 Page 8 of 11 Approve Purchase of Bearcat Debris Loader Public Works staff requested Council authorization for the purchase of a Bearcat debris loader to assist crews in the cleanup of leaves and soft vegetation debris from the landscaped areas of City owned property. This piece of equipment would save labor and time by increasing the efficiency of fall clean-up activities. Adoption of the Consent Agenda approved the purchase of a Bearcat Debris Loader and trailer kit as outlined in the Mn/DOT state bid approved quote from L.T.G. Power Equipment in the amount of $9,003.60. Approve Amendment to Cooperative Agreement with Washington County for the Hugo Yard Waste Collection Site The City of Hugo had entered into a Cooperative Agreement with Washington County in July of 2019 for the waste collection site located at 5527 170th Street North. The agreement was amended in April of 2022 to extend the timeline of the agreement to the end of 2023 while the northern hazardous environmental center and yard waste collection site was under construction. It had been determined by the County the site would not be able to open until the fall of 2024, and the County wanted to amend the Cooperative Agreement through 2024. Adoption of the Consent Agenda approved Amendment No. 2 to the Cooperative Agreement for the Hugo Yard Waste Collection Site. Public Hearing on Liquor License for Kings Pizza, Inc for Red’s Savoy Pizza As of January 1, 2024, there would be a new owner of Red’s Savoy Pizza located at 14755 Victor Hugo Boulevard. Keith Morrisette, owner of Kings Pizza, Inc., would be purchasing the business and had applied for a Wine License and a 3.2 Malt liquor License with a provision for strong beer, which was allowed by City Code as along as 60% of the sales comes from food. The current owner, R&G Services, LTD, had held these same licenses since April, 2017. Hugo City Code required a public hearing be held on all new licensees. Acting Mayor Miron opened the Public Hearing. There were no comments, and Miron closed the public hearing. Strub made motion, Klein seconded, to approve the wine and beer licenses for the new owner of Red’s Savoy Pizza. All Ayes. Motion carried. Update on Dellwood Ridge Neighborhood Meeting Regarding 2024 Street Improvement Project City Engineer Mark Erichson began by reminding Council of the public hearing on November 20, 2023, for the 2024 Street Improvement Project that would include 125th Street and Heather Avenue and Upper Heather Avenue in the Dellwood Ridge development. Public comment during this process warranted further discussion on road width and curb type in the Dellwood Ridge neighborhood. Staff had coordinated a neighborhood meeting that was held on December 13 and presented information related to the City’s standard roadway width and curb type. Staff had proposed a 28-foot road with concrete curb and gutter. The current width of the road, Council Meeting Minutes for December 18, 2023 Page 9 of 11 as built by the developer, was 32 feet with an asphalt curb. Residents had expressed preference on keeping the wider road and had concerns regarding the curb type and wanted the ability to easily traverse a surmountable curb if walkers or bikers needed to get off the roadway due to traffic. The Public Works Department preferred a barrier type curb. Staff felt they could maintain a surmountable curb, but sod could be damaged by plows. Eight of the 30 property owners were represented at the meeting, and there was no consensus on the roadway width. Erichson explained there would be approximately $70,000 in increased cost for a wider roadway. He said no decision needed to be made this evening if Council wanted to give property owners more time to come to a consensus. Staff’s recommendation was a 28-foot roadway with a change to the surmountable curb type. Miron questioned how the City determines what the standard road width is. Erichson replied that standards are looked at annually. There are variations if it is a collector roadway or parking is necessary, but the width is standard among other communities, and state aid standards are also considered for consistency. Klein asked if there was another project if this one was not done. Erichson replied there was a Capital Improvement Plan that could be looked at and considered. Staff tries to lump similar types of projects together in geographic areas to get the best bidding, so continuing with 125th Street, staff would likely look for another project in that area. Petryk asked about input from others not at the meeting and if there was a substantial saving over curb type. Erichson said he had received two emails; one raised a lot of questions not pertaining to Hugo but to other communities and whether the roads needed improved. Another resident thanked the City for allowing public comments and indicated they were in favor of a project but their preference was a 32-foot-wide road and surmountable curb. Erichson said there was not much difference in the curb costs. Strub asked if there was still time to do another project. Erichson replied there was, and they would need to go through the whole public improvement process again. The process on other projects had been started later before, so it could be done. Miron said he appreciated all the meetings and those that provided feedback. He said when a road project is done, the City wants to make sure the outcome is valuable to residents, not to approve a project and spend resources to have folks frustrated on the outcome. He said he personally struggled with spending CIP dollars that go over and above what the standard project costs, and he questioned how that would be financed. He said he had no issues with the surmountable curb. Klein agreed with Miron and said there are standards and it had been proven that the width of the standard road would cause cars to slow down. He said the neighborhood seemed unsure on what they wanted, so he would like to see the project put on hold for a few more years and find another area that was more amenable to a street project. Council Meeting Minutes for December 18, 2023 Page 10 of 11 Petryk asked Erichson to confirm that staff’s recommendation was to stay with the 28-foot width and change to a surmountable curb because that would be safer. Erichson confirmed that, and Petryk said it would be interesting to see if they could get neighborhood’s input on that. Strub agreed with Miron and said if something more than the City standard was done, the additional cost should be borne by the people being assessed and not by other residents. He said he was also fine with waiting until the January 8 meeting to allow residents time to have more discussion. If a decision could not be made to please most of the neighbors, he said he was fine delaying the project a year or two. Miron said they have listened to the residents’ concerns, but this was the first time for this conversation, which he hoped helped them understand the Council’s viewpoint. Miron invited the two residents in attendance to speak. Aaron Zellmer, 12465 Heather Avenue North, said he appreciated the neighborhood meeting that was held, and he didn’t think anyone wanted the road project delayed. He said the main objective was to talk about safety, and the biggest issue was the surmountable curb to get the kids off the road quickly if needed. He said he hoped to keep the road at the same width, but at the same time, he understood they were getting a good deal with the City’s Assessment Policy. Miron said he didn’t want to task anyone with the job of polling neighbors and hoped those present could share information with them. Bear explained that the City occasionally finds neighborhoods with different opinions on proposed projects, which makes it hard for the Council to decide. He said what has helped in the past was having a neighborhood liaison to figure out what the consensus of residents is. He said that feedback may help the Council decide, and he offered space at City Hall if that would make it easier to hold a meeting. Miron asked the two residents in attendance if they could gather feedback, but neither offered to do this. Aaron stated he had spoken to most of the neighborhood, and the main concern was safety. Strub said if it was not done this year, it could be done the year after. He pointed out that it took five years for the decision to be made on improvements to the streets near City Hall. Petryk indicated she would support the 28’ wide road with the surmountable curb. Aaron said he looked at other projects that were comparable, and the surmountable curb seemed more acceptable. Miron said he was comfortable waiting until the January 8 meeting and suggested the residents contact Bear if they wanted a space to hold a neighborhood meeting. Eric Johnson, 12115 heather Avenue North, asked if the City had ever done a nonstandard road width. Erichson replied that there are narrower roads in Hugo, and wider roads if it is a parkway or collector street with turn lanes. There was no further discussion, and the item will be put on the January 8, 2024, agenda. Council Meeting Minutes for December 18, 2023 Page 11 of 11 Schedule Meeting to attend Hugo Fire Department Annual Banquet Saturday, February 17, 2024 City Administrator Bryan Bear informed Council they were invited to attend the Hugo Fire Department Annual Banquet on Saturday, February 17, 2024, at the Hugo American Legion beginning at 5 p.m. Klein made motion, Petryk seconded, to schedule a meeting to attend the Hugo Fire Department Annual Banquet on Saturday, February 17, 2024. All Ayes. Motion carried. Schedule the Board of Appeal and Equalization for Thursday, April 4, 2024 City Administrator Bryan Bear informed Council that Washington County had requested the Council schedule the Board of Appeal and Equalization meeting for Thursday, April 4, 2024 from 5:30-7:00 pm. Petryk made motion, Klein seconded to schedule the Board of Appeal and Equalization meeting for Thursday, April 4, 2024. All Ayes. Motion carried. Adjournment Klein made motion, Strub seconded, to adjourn at 7:52 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk AGREEMENT 1. PARTIES This agreement is made and entered into by and between the City of Hugo, Minnesota (“Municipality”) and Northeast Youth and Family Services (“NYFS”). 2. RECITALS a. NYFS is a non-profit social service agency whose mission is to meet the unmet developmental needs of at-risk youth and families within their community environment with emphasis on providing services through collaboration and coordination with existing community resources. These services are available to youth and families residing in the northern suburbs of Ramsey and Washington County, including, but not limited to, the municipalities which are signatory to agreements which are identical to this Agreement (“participating municipalities”) and students and families from Independent School Districts 621, 622, 623, 624, 282, and 832. b. Through this Agreement the Municipality intends to contract with NYFS to provide such services to its residents and to act as a sponsor of NYFS by providing financial support, a method to establish appropriate services to be provided and policy guidance for its activities. c. This Agreement shall be used as the formal agreement between NYFS and each of the participating municipalities. This Agreement is intended to continue the spirit of cooperation and collaboration in the provision of social services between the Municipality and NYFS. 3. TERMS AND CONDITIONS In consideration of the mutual understandings of this Agreement, the parties hereby agree as follows: a. Prior Agreements Cancelled. By execution of this Agreement any prior agreements and amendments thereto between the parties are hereby cancelled. b. Services Provided. NYFS shall provide the Municipality and its residents with youth and family programs set forth in the Addendum attached hereto. c. Principles of Service and Program Establishment and Operations. On a yearly basis and prior to submission of its annual budget, as provided for hereafter, NYFS shall: i. Report regarding proposed changes in services and programs to the Municipality; and ii. Establish a fair and open bidding/request for proposal (RFP) process to contract, manage or provide such services and programs, which are not directly provided by NYFS staff. d. Funding i. In addition to the participating municipalities’ share of the annual budget, funds for the operation of NYFS will be raised by NYFS endeavoring to secure user fees, grants and appropriations from private organizations, the State of Minnesota, Federal and County agencies, and other legal and appropriate sources. ii. The Municipality shall pay annually to NYFS the base amount listed in Exhibit A. This base amount will be adjusted annually for inflation/deflation based on the Standard Metropolitan Statistical Area Consumer Price Index for All Urban Consumers (CPI-U) and municipal population estimates based on MN State Demographic Center. Any adjustment in the payment beyond those indicated by reference to the CPI-U shall require approval of each of the participating municipalities. iii. Any new municipality joining into this agreement will pay a base amount annually to NYFS that is on par with the amount paid by current participating municipalities. iv. Amounts payable by the Municipality shall be paid to NYFS on or before January 30th of each year, or at a date mutually agreed upon by both parties, to cover the Municipality’s share for that year. e. Board Representation. The Municipality shall have the right to NYFS Board Representation of City Council, staff or community members (as designated by the Municipality and approved by NYFS Board) on the Board of Directors as either a Board Member or Board Advisor. f. Further Obligations of NYFS. In addition to the obligations set forth elsewhere in this Agreement, this Agreement is further contingent upon NYFS doing the follows: i. The Bylaws of NYFS shall be amended to add provisions requiring an open process for contracting services as provided for in paragraph C.2., above, and prohibiting NYFS from supporting or opposing individual candidates for election to public office in any of the participating municipalities; and adding the requirement that IRS 501.C3 status be maintained. ii. On or before June 30, of any year NYFS shall submit the proposed city budgeted amount for the subsequent year. iii. On or before December 31, of any year NYFS shall submit a written report to the Municipality including an Annual Report, the audited financial statement, and a program specific summary of services provided to the municipality; in addition, biannually NYFS shall submit a written report to the participating municipality. iv. Periodically advising the Municipality of services available through NYFS to the Municipality’s residents; v. Establishing a sliding scale for services available through NYFS to the Municipality’s residents and periodically advising the Municipality of such fees; vi. Providing other reasonable information requested by the Municipality; vii. Purchasing a policy of liability insurance in the amount of at least $1,500,000.00, naming the Municipality as an additional insured and providing a copy of the insurance certificate evidencing such policy to the Municipality; viii. Upon Request NYFS will provide the Municipality with a copy of its Articles of Incorporation, Bylaws, Amendments thereto, and the IRS tax exempt status letter; ix. NYFS shall defend and indemnify the Municipality from any and all claims or causes of actions brought against the Municipality of any matter arising out of this Agreement or the services provided pursuant to this Agreement; and, x. Without the written approval of the Municipality, NYFS will not enter into any agreement with any other municipality which differs from the terms and conditions of this Agreement. g. Term. The term of this agreement will be through December 31, 2024. Unless either party gives at least 6 months written notice of its intent to cancel this Agreement effective December 31 of the year in which the notice is made, NYFS will continue to provide services to the Municipality if a successor agreement has not been executed prior to the end of the term. h. (A) Distribution of Assets Upon Dissolution. If NYFS ceases to operate, the Board of Directors will do one of the following: i. Give the assets to one or more non-profit agencies providing similar social services in the northern suburbs of Ramsey County; or, ii. Form a new Foundation to fund appropriate social service programming in the northern suburbs of Ramsey County. The final Distribution of Assets Plan must be approved by the Ramsey County District Court. (B) Deviation from the Mission. If the City Council determines that NYFS has materially deviated from its mission (See II. Recitals, A.), the City Council may ask the NYFS Board of Directors to consider dissolving the agency and liquidating the assets. The Board will do one of the following: iii. Consider the request and by a majority vote deny it. iv. Consider the request and by a majority vote agree to modify the programs to be consistent with the mission. v. Consider the request and by a majority vote agree with the request and move to dissolve the agency and liquidate the assets. IN WITNESS WHEREOF, the parties have executed this Agreement on this date set forth below. MUNICIPALITY City of Hugo By: ______________________________ Elected Official Its: ______________________________ Clerk/Manager/Administrator Dated: ______________________________ NYFS Northeast Youth & Family Services By: _______________________________ Its: President/CEO By: _______________________________ Its: Chair of the Board of Directors Dated: _______________________________ Contracted Services Mental Health Services: • Shoreview and White Bear Lake Mental Health Clinics – licensed mental health staff provide therapy for the emotional health of children, teens , and adults. • School -Based Mental Health – licensed mental health staff provide onsite therapy in the schools for the emotional health of students within Roseville, Mounds View , Saint Anthony New Brighton and White Bear Lake school districts. • Northeast Educational & Therapeutic Services (NETS) – provides therapy and academic support for youth in grades 6 -12 with severe mental illnesses who cannot function in traditional school environments. • Domestic and Sexual Violence Progra m – individual and group therapy and legal advocacy services for adults and children who have witnessed or experienced domestic and/or sexual violence. Community Service Programs: • Youth Diversion – a coordinated range of services for youth who have committed minor offenses (e.g. shoplifting, chemical/alcohol use, vandalism) to help them focus on positive behavior and prevent recidivism. • Community Connections – This seven -week program helps youth develop social and emotional skills while expanding their horizons and helping them deepen their commitment to their own futures through service, post - secondary education exposure, career exploration, and mentorship. Non-Contracted Services Community Service Programs: • Community Advocate – This program serves people who have been involved with local law enforcement but have needs that cannot be sufficiently addressed by law enforcement alone. This can include: mental health issues, family instability, medical care and other needs. Addressing these underlying issues reduces the need for law enforcement intervention in the future. Municipal ContractCommunity Advocate Municipal Contract Community Advocate20232023 2024 2024Board Approved Increase Dollar increaseBoard Approved Increase Dollar increaseof 4.9% based on CPI-U over 2023 of 4.9% based on CPI-U over 2023Falcon Heights 12,246.11$ 12,846.17$ 600.06$ Little Canada 23,213.75$ 24,351.22$ 1,137.47$ Mounds View 29,789.41$ 27,938.75$ 31,249.09$ 1,459.68$ 29,307.75$ 1,368.999$ New Brighton 51,673.28$ 11,175.50$ 54,205.27$ 2,531.99$ 11,723.10$ 547.60$ North Oaks 11,854.97$ 12,435.86$ 580.89$ Roseville 81,071.55$ 22,351.00$ 85,044.05$ 3,972.51$ 23,446.20$ 1,095.20$ St. Anthony 20,265.65$ 13,969.38$ 21,258.67$ 993.02$ 14,653.87$ 684.50$ Shoreview 59,185.45$ 62,085.53$ 2,900.09$ Birchwood 1,957.95$ 2,053.89$ 95.94$ Hugo * 16,275.00$ 17,072.48$ 797.47$ Mahtomedi 17,970.20$ 18,850.74$ 880.54$ Vadnais Heights 29,498.85$ 30,944.29$ 1,445.44$ City of WBL 56,901.18$ 27,938.75$ 59,689.33$ 2,788.16$ 29,307.75$ 1,369.00$ WB Tnship 24,798.43$ 26,013.56$ 1,215.12$ Lauderdale 5,075.91$ 5,324.63$ 248.72$ Arden Hills 22,215.00$ 23,303.54$ 1,088.54$ Total 463,992.69$ 103,373.38$ 486,728.34$ 22,735.65$ 108,438.67$ 5,065.30$ * Hugo splits its support of NYFS with another Community-Based Mental Health agencyNortheast Youth & Family ServicesMunicipal Participation Figures 2022-2023 Report to the Community Dear NYFS Community, What a transformative year 2022-2023 was for NYFS! We are so grateful, proud, and excited to share with you what intentional investment has meant to the depth and breadth of our services. We have made incredible progress on stabilizing our organization, increasing our operational efficiencies, clarifying our unique strengths, refreshing our brand and identity, and committing to our staff’s success. At the heart of every NYFS staff member is a passion to help clients heal and thrive. We must support them as they support others. Our investment in staff through market-driven salaries, strong benefits, comprehensive and continuing training, and encouragement of innovation has meant better recruitment, retention, and staff satisfaction. We invested in infrastructure to ensure that our Shoreview Headquarters and White Bear Lake Clinic get the love and attention they deserve – making the spaces welcoming, trauma-informed, and increasingly accessible. With greater cross- team collaboration and communication, we are doubling down on our creative, authentic, mission-driven, and client-centered culture. In addition to stabilization, we have grown our services and thoughtfully filled gaps to better care for our community. We launched our Community Connections Program to our general community, serving adolescents who seek tools to create a brighter future. We now offer Child Centered Play Therapy alongside additional specialized trauma therapy offerings. To support and train the next generation of practitioners, we created a scholarship-supported internship program specifically for BIPOC clinicians. To fully encompass this work, we reflected and refreshed our brand, vision, mission, and values. We also had a staff, board, and community-engaged process to create our 2023-2026 Strategic Plan; allowing us to dream and plan for the future. Part of this dream is already underway as we launch our new Domestic and Sexual Violence Advocacy and Therapy Services. This will allow us to better serve our current and future clients in a way vital to lasting safety and healing. We can confidently say that we know who we are, what we can uniquely offer to our community, and that we have a strong foundation to build on together. We are so excited to have our partners and community support our strategic growth so that we can continue to serve you for decades to come! Thank you, Angela Lewis-Dmello NYFS President & CEO 2 INVESTMENT IN: staff community infrastructure services mission growth INVESTED | 2022-2023 REPORT TO THE COMMUNITY The power of intentional investment Together we accomplish so much more than we could ever do on our own! FY July 1, 2022 – June 30, 2023 Highlights & Outcomes PROGRAM: 11,630 total client sessions 601 Assessments for Mental Health Services 698 meetings with 85 Community Advocacy Clients 628 meetings with 180 Diversion clients 164 family and couples therapy sessions of care was provided at low or no cost to clients with financial barriers to care.$46,466 Our Partners MUNICIPALITIES Arden Hills Birchwood Village Falcon Heights Hugo Little Canada Lauderdale Mahtomedi Mounds View New Brighton North Oaks Roseville St. Anthony Village Shoreview Vadnais Heights White Bear Lake White Bear Township SCHOOL DISTRICTS Mounds View Public Schools Roseville Area Schools St. Anthony- New Brighton Schools White Bear Lake Area Schools PUBLIC SAFETY Mounds View New Brighton Ramsey County Attorney’s Office Roseville St. Anthony White Bear Lake 1. Generalized Anxiety Disorder 2. Major Depressive Disorder 3. Post Traumatic Stress Disorder Top 3 Diagnoses Treated: 3 603 clientsserved 163 85 180 58 158 Clinic Based Community Advocate School Based Northeast Treatment Services (NETS) Diversion INVESTED | 2022-2023 REPORT TO THE COMMUNITY4 Thank you for Investing in NYFS. Investing in youth, adults, families, and communities. By investing in our clients and working closely with our municipal, school, public safety, and collaborative partners, we help our communities thrive in ways none of us could achieve on our own. Trauma Informed Spaces Matter We live a deep dedication to trauma-responsive care at NYFS. This year we have invested in our clients and staff by ensuring that all of our policies, processes, and physical spaces are trauma responsive. We want our spaces to feel welcoming, for clients to feel as safe as possible, and to offer many choices. We intend to provide an environment where clients, whether they have experienced trauma or not, can feel supported, able to calm their bodies if they choose, and are without additional stressors that make healing more difficult. “We want everyone that comes to NYFS to feel invited into an environment that can help to facilitate their healing and recovery.” said our President and CEO, Angela Lewis-Dmello. In our physical spaces this means that the space feels more like home than like an office or institution: trauma-informed paint colors, colorful and welcoming artwork, clear signage and easy wayfinding, a clean and tidy space with indoor plants, fidgets, comfortable seating with a view of and access to the door, choices of beverages, and warm lighting. We have implemented these changes at both our Shoreview and White Bear Lake locations and have been excited by the positive feedback from clients and staff. “Empowering our community begins with strategic partnerships. The City of New Brighton values our collaboration with Northeast Youth and Family Services. By eliminating financial barriers to culturally relevant care, we lay the groundwork for a resilient future, enabling our residents to thrive. Together, we can forge a healthier, more connected tomorrow.” — Kari Niedfeldt-Thomas, Mayor, New Brighton Child Centered Play Therapy Launched NYFS is proud to have launched Child Centered Play Therapy (CCPT) this year! CCPT is a therapeutic intervention that is developmentally targeted to children 3-12 years of age that uses non-directive play therapy — where the child directs their play — as the healing intervention. CCPT is an evidence-based, trauma-responsive, and culturally responsive therapy intervention for a variety of mental health concerns and challenges youth may face in childhood. We are fortunate to have expert CCPT practitioners at NYFS that have been able to lead the way in developing this program, provide training to new therapists and interns, and offer consultation groups and supervision. As our Mental Health Director, Sarah Lockhart, MSW, LICSW shares, “When given the opportunity and space to express themselves through play, children heal at their own readiness and pace.” At NYFS we are aware of the attrition from the nonprofit sector, especially in youth-serving mental health agencies. We are dedicated to the training and development of strong and diverse practitioners who are able to sustain in the field long term. To support this goal, we launched a cohort internship program. We have seven interns this year working across our three mental health programs. Our new Internship Supervisor, Leah Martin, MSW, LICSW, is building the program and helps to support interns and staff throughout the year. “We have a great cohort of interns this year who have been willing to grow alongside the program itself,” she says. “It is exciting for me to get to support them as they deepen their understanding and foster their passion for this work.” One of NYFS’ core values is equity, inclusion, and belonging, and the first pillar of our 2023-2026 Strategic Plan is to provide culturally-responsive care. In commitment to our initiatives, NYFS launched our STEPS Program for BIPOC interns. This program provides a stipend, specialized training in culturally responsive clinical interventions, and other mentorship and support. We have been grateful for the support of the Sauer Foundation and Ramsey County to get this program launched at NYFS. NYFS.ORG 5 WHY PLAY IS A DEVELOPMENTALLY- TARGETED INTERVENTION: A child’s work is play – it helps children to understand and make sense of their world. Children often do not have the words they need (for their thoughts, feelings, and actions) to verbally process their experiences. Sometimes the difficult experiences a child has had are stored more in their body than consciously in their mind, so movement-based interventions are helpful. Investments help NYFS meet current and emerging needs. Preparing for Brighter Futures The Community Connections Program meets youth exactly where they are while helping them plan and dream about where they could go in the future. This innovative model of service offers a seven-week group- based experience for youth that builds social skills, self- confidence and resilience through career exploration, self-reflection, volunteering and meaningful interactions with other community service organizations. The concept was developed as a direct response to our clients’ needs. “Youth and parents were requesting a program to continue the support that was provided in our Diversion Program,” says Jackie McGovern, Manager of Community Services and Diversion Coordinator. “Our answer was to develop a program where youth could have continued support, education, and healthy conversations.” Based on success of the initial sessions, the Community Connections program has now expanded to serve youth outside of the Diversion Program who live primarily in the Roseville area. While this model is relatively new, it is based on years of experience working with youth and our community partners. Together we are helping youth prepare for a brighter future than they had ever imagined. Steps Toward Equitable Practices Scholar (STEPS) Program empower support& INVESTED | 2022-2023 REPORT TO THE COMMUNITY6 Changing to Meet Community Needs Since our start in 1976, NYFS has collaborated with our community to meet current and emerging needs. We continue this commitment to growing, changing, and adapting our work to ensure a high level of care for all. Expanding our Impact in Schools & Municipalities NYFS is pleased to welcome St. Anthony-New Brighton School District as a new partner with NYFS to provide school-based care to its students starting in the 2023-2024 school year. The district joins the Mounds View, Roseville and White Bear Lake districts to provide support to students across 12 schools in four districts. Our school-based services provide mental health support to students during the school day. These site-based, embedded services ensure continuity of care for the youth, many of whom would not be able to regularly access this level of care outside of their school. “This is so powerful because not only do we work with the youth, we also have an impact on adults,” adds Sway Gutierez, a therapist working within the St. Anthony-New Brighton School District. She notes that offering mental health services in schools helps destigmatize seeking and receiving support for everyone. Together we are working to provide greater opportunities for learning and healing to happen for students, staff, and our community. NYFS Partners with Arden Hills Municipal partnerships have been a cornerstone of NYFS’ work in the community since our start with 10 city partners in 1976. We’ve expanded our partnership since then and are excited to welcome the City of Arden Hills back to NYFS as a municipal partner with a long history of collaboration with NYFS. “The City of Arden Hills’ vision is for a strong community, and NYFS’ mission to provide mental health services that cultivates community, makes this a natural partnership. As a NYFS board member, a city council member, and a mom, I truly value NYFS’ work to support the mental health of our youth.” – Emily Rousseau, City Council Member, City of Arden Hills community- centered committed& Offering mental health services in schools helps destigmatize seeking and receiving support for everyone. The Mission, Vision, and Values that Inform and Inspire Our new mission statement conveys what we hope to accomplish at NYFS, our vision and values help guide us; they set our priorities and define our expectations for one another. They also give us a set of guardrails to ensure that we align with these practices each day while giving us a sense of pride for who we are and how we succeed together. Our values statement can be found at nyfs.org/mission-values Planning for the Future – NYFS Strategic Plan To guide our work in the future, we worked with staff, board members, partners and community members to create a new strategic plan that is in line with our mission, vision and values. This intentional and inclusive process will help us enhance and expand services to meet our community’s needs now and in the future. These are the four pillars of the plan: Ensure culturally responsive practices are prioritized in all aspects of the organization and embedded within all programs. Grow financial stability and sustainability to expand mission impact in alignment with our organizational values. Build a framework for programs that clarifies and enhances our provision of high-quality services. Mature as a prominent, recognized and respected resource for our communities. The full strategic plan can be found at nyfs.org/about/strategic-plan OUR MISSION Transforming lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. OUR VISION We envision a world where thriving individuals and families are the building blocks of safe, unified communities established through a network of empowered and collaborative partnerships. 2 1 3 4 NYFS.ORG 7 Investments that make a difference in our communities! Northeast Youth & Family Services Program Overview Clinic-Based Mental Health NYFS mental health services are culturally responsive, trauma- informed and community centered to help ensure that we serve the whole person in the context of their lived experiences and their community. We offer in-person services at our Shoreview and White Bear Lake clinics as well as online telehealth sessions. We serve youth as young as age 4 through art and play therapy in addition to individual, couple and family therapy. A sliding-fee scale is available to reduce barriers to care. Invested INVESTED | 2022-2023 REPORT TO THE COMMUNITY8 MENTAL HEALTH SERVICES COMMUNITY SERVICES PROGRAM HIGHLIGHT Launched Child Centered Play Therapy services, created two beautiful play therapy rooms, and reopened our White Bear Lake Clinic to be a trauma-informed space for clients. School-Based Mental Health Our school-based services provide mental health support to students in four northeast metro school districts: Mounds View, Roseville, St. Anthony-New Brighton, and White Bear Lake. Staff provide individual and group therapy to address issues related to trauma, depression, anxiety, and other concerns to elementary, middle, and high school youth. NYFS Therapists also collaborate with school staff to support students’ mental health needs in the classroom. PROGRAM HIGHLIGHT Served 158 students during the 2022-23 school year and have already served 197 students during the 2023-2024 with increased capacity by adding districts and staff. Day Treatment Program Our Day Treatment program offers therapeutic support to youth who are struggling with mental health symptoms that negatively affect their daily functioning. We serve teens ages 12-18 and combine coping skills and behavioral interventions with group, individual, and family therapy. Our half-day therapeutic programming is paired with half-day educational services in partnership with the Mounds View School District. PROGRAM HIGHLIGHT Revised and enhanced our service delivery model to serve more youth in need of high acuity mental health services. Youth Diversion Program The Youth Diversion Program is an alternative to the traditional juvenile justice system and serves youth ages 12-17 who have justice system involvement. Using restorative principles, youth attend one-to one consultations and educational seminars with their parents or caregivers, perform community service and if applicable, pay restitution. They may also complete service projects, write apology letters and participate in chemical use testing. PROGRAM HIGHLIGHT 91% of youth who start the program successfully complete it with support from NYFS staff and their parents or caregivers. Community Connections Program This seven-week, group-based experience for youth builds social skills, self-confidence and resilience through career exploration, self-reflection, volunteer activities and contacts with other community service organizations. Youth are also introduced to activities that promote healthy living through nutrition, fitness, routine setting, time management and moderation PROGRAM HIGHLIGHT 96% of youth attend all sessions and 100% have completed the program. Community Advocate Program The Community Advocate serves adults who have had repeated contact with law enforcement but have underlying needs that cannot be resolved by law enforcement alone. Common types of referrals include homelessness, mental health issues and chemical addiction. By providing crisis intervention services, mental health support and referrals for additional services, the advocate serves as a bridge between law enforcement and the client to increase their quality of life while reducing reliance on public safety interventions. PROGRAM HIGHLIGHT In 2022, The Community Advocate served 85 clients with 698 contacts with the client. Not including other providers supporting the client. NYFS.ORG 9 Hamida Abdullahi Intern Therapist Carolyn Babekuhl, MSW, LICSW School Based Therapist Laurie Berlin, LMFT School and Clinic Based Therapist and Clinical Supervisor LaTarsha Bronaugh, LPCC Day Treatment Therapist Miaa Bulchaa Client Services Coordinator Kendra Coop , LGSW School Based Therapist Sarah Geisbauer Client Services Coordinator Sway Gutierez , LICSW School Based Therapist Melanie Haynes , LGSW School Based Therapist Jacqueline James, MA School and Clinic Based Therapist Kathleen Kartheiser-Paal School Based Therapist Zota Korti, LPCC Day Treatment Therapist Molly Kummer Senior Program Assistant Abigail Lane, LICSW Interim Clinic Manager Angela Lewis-Dmello, LICSW President & CEO Sarah Lockhart, LICSW Director of Mental Health Emely Lopez Intern Therapist Angie Luna-Garcia Intern Therapist Steven Lutes, LICSW School Based Program Manager Amelia Maijala Development and Communications Manager Muna Makhtal, MA School Based Therapist Leah Martin,LICSW Internship Program Supervisor and Clinic Based Therapist Sam McGinnity Community Connections Coordinator and Diversion Specialist Jackie McGovern Community Services Manager and Diversion Coordinator Benjamin Moburg Day Treatment Mental Health Practitioner Evelyn Morales Intern Therapist Kathryn Muellner, LICSW Day Treatment Coordinator and Therapist Andrew Peach Day Treatment Mental Health Practitioner Caleb Petersen, MA Clinic Based Therapist Jennifer Prock Director of Finance Trisha Sargent, LICSW Clinic Based Therapist Mawata Sesay Senior Human Resources Generalist Angela Siegle-Pugh, LMFT REACH Therapist Jaclyn Suchy, MA School Based Therapist Jocelyn Thoemke, LMFT, ATR-BC Clinic Based and Art Therapist Ashley Tobias, LGSW Clinic Based Therapist Joanna Tyler Client Services Coordinator Leona Vann, LGSW Clinic Based Therapist Rachel Weiss, MA, ATR-P School Based Therapist NYFS Staff OFFICERS Wayne Groff, Chair Rep: City of Roseville Cory Springhorn, Vice Chair Rep: City of Shoreview Scott McCune, Treasurer Rep: White Bear Township Jennifer Fink, Secretary Rep: Community MEMBERS Mariel Culhane Rep: Shoreview Community Monica Roth Day Rep: Community Nicole Joy Frethem Rep: Ramsey County Heidi Hughes Rep: City of White Bear Lake Jan Jenson Rep: St. Anthony Village Curtis Johnson Rep: Roseville School Board Jennifer Lodin Rep: Mounds View Public Schools Teresa Miller Rep: City of Little Canada Emily Rousseau Rep: City of Arden Hills John Skillings Rep: Community Nyle Zikmund Rep: City of Mounds View NYFS Board of Directors Financial Position: FY 2022-2023 Statement of Activities Without With Donor Donor Restrictions Restrictions Total SUPPORT AND REVENUE Support: Grants and Contributions $157,151 $154,903 $312,054 Municipality Contract Revenue 561,812 - 561,812 In-Kind Contributions 66,159 - 66,159 Total Support 785,122 $154,903 940,025 Revenue: Program Service Fees 1,210,542 - 1,210,542 Rental Income 494,237 - 494,237 Investment Inc (Loss) 34,220 - 34,220 Total Revenue 1,739,000 - 1,739,000 Net Assets Released from Restrictions 66,083 (66,083) - Total Support and Revenue 2,590,205 88,820 2,679,025 EXPENSES Program Services: Mental Health 1,940,151 - 1,940,151 Community Services 248,223 - 248,223 Total Program Services 2,188,374 - 2,188,374 Supporting Services: Management and General 735,850 - 735,850 Fundraising 226,851 - 226,851 Total Supporting Services 962,701 - 962,701 Total Expenses 3,151,075 - 3,151,075 INCREASE (DECREASE) IN NET ASSETS (560,870) 88,820 (472,050) Net Assets - Beginning of Year 1,473,670 - 1,473,670 NET ASSETS - END OF YEAR $ $912,800 $ 88,820 $ 1,001,620 62% 23% 7% 2% 18% 35% 25% 19% 8%EXPENDITURES Mental Health: $1,940,151.00 Community Services: $248,223.00 Management and General: $735,850.00 Fundraising: $226,851.00 YEAR ENDED JUNE 30, 2023 10 INVESTED | 2022-2023 REPORT TO THE COMMUNITY REVENUE Individuals: $48,386.25 Municipalities: $458,438.94 Contract and Grants: $922,413.91 Third Party Billing and Fees: $650,815.94 Occupancy: $501,886.37 Investments: $34,220.25 1% American National Bank Andersen Corporate Foundation Kay Andrews Erica Antony Dean & Debra Armstrong Robert Ash Lynn Ault John and Mary Bachhuber Jane Bacon Thomas & Kathleen Baldwin Caroline Bell Beckman Laurie Berlin Geraldine Blanski Beverly Bosse Pamela Brabeck Michael Bradley Sally Brown CBRE Children’s Performing Arts Churchill St. Restaurant City of Roseville Thomas Clark Judith Cognetta David Czech Steven Dehler Dellwood Foundation, Inc Jeevan and Milan Dmello Carole Erickson Erickson, Bell, Beckman and Quinn, PA Jason Etten Michael Etten Thomas Etten Jane Eyestone F. R. Bigelow Foundation Falcon Heights–Lauderdale Lions Club Jennifer Fink Brian & Judy Flaten Bill Foussard Frandsen Bank & Trust Bob Freed Nicole Frethem Susan Gehrz Ellen Gevers Greater Twin Cities United Way Greater White Bear Lake Community Foundation Lorna Green Denise Greene Wayne Groff James Halverson Martha Hardesty Mary Harrington Mary Harris Nancy Hauschild Jim Hedeen Scott and Julie Henry Pat Hesli Thomas Hess Kathleen Heyman Nancy Hite Geoff Hollimon HR Streamlined Solutions, LLC Jerry Hromatka Paul & Denise Jacobsen Kathy and Paul Ciernia Charitable Gift Fund Debra Kohen Marjorie Kulseth Karin Larson Barbara Leary Don Lee Angela Lewis-Dmello Amanda Little Michael Lovett Carl Luepker Ronald Lutes Lutheran Church of the Resurrection Susan Lyon Manitou Foundation Carol Marchel Dean Maschka Scott McCune Mary McDowall Tammy McGehee Gary & Kim Meehlhause Bruce & Leeann Meyer Teresa Miller David Morris Helen Nelson New Brighton & Mounds View Rotary Healthy Youth Foundation Kari Niedfeldt-Thomas David Norrgard Northeast Metro Golden K Kiwanis Charles Oltman Otto Bremer Trust Mary Ann Palmer Gloria & Warren Pederson Jerald Peterson Kent & Diane Peterson Lee & Sandi Poppe Press Publications Ramsey County Community Innovation Rasmussen – Northeast Bank Foundation Redeemer Lutheran Church Victoria Reinhardt Bruce Robb Daniel Roe Roseville Area Community Foundation Roseville League of Women Voters Monica Roth Day Royal Credit Union Saint Paul & Minnesota Foundation Mary Santi Dawn Saros-Kirk Sauer Family Foundation Jane Scheidnes Joseph Scheidnes Thomas & Lana Schuette Muriel Seltz Howell Smith John & Marsha Soucheray Michael Spellman Cory & Cathy Springhorn St Anthony Kiwanis Club Steele and Hops Jeff Stephenson Strategic Consulting & Coaching Brian Strub Ervin Studenski John Suzukida Virginia Turba Vadnais Heights Community Foundation David Vik Roberta Wells White Bear Lake Lions Club Roger Williams Merrie Zakaras Thank you to our Donors! Donors: FY 2022-2023 Please accept our sincere apologies if we omitted or misspelled your name. Notify us of corrections by calling (651) 379-3451 Thank you for your support! NYFS.ORG 11 ©2024 Northeast Youth & Family Services. All rights reserved. 3490 Lexington Ave N, Suite 205 Shoreview, MN 55126 Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 LOCATIONS: NYFSorg Northeast Youth & Family Services NYFS.ORG NYFS is here for you, because of you. Even if you never use our services, you benefit from our work in the community. Join us in investing in this work. Your support transforms lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. Nearly half of our clients cannot afford the full cost of their care and we rely on generous donations from individuals and our community to ensure that those who need our help will receive it regardless of financial circumstances. Please donate online at nyfs.org/donate or mail your donation to: Northeast Youth and Family Services 3490 Lexington Ave. N. Shoreview, MN 55126 Learn about other ways to donate at nyfs.org/donate/options Thank you for your support! NYFS is a non-profit 501(c)3 organization. Your donation is tax deductible as allowed by law. Transforming Lives Northeast Youth & Family Services is a community-driven, trauma-informed, and culturally responsive mental health and community service agency. We serve clients of all ages and specialize in supporting youth and their families. Our commitment to equity, authenticity, and community-driven services provides hope for many in our community who face financial, cultural, linguistic, and logistical barriers to care. Our sliding-fee scale means our doors are open to all, regardless of financial circumstances. Our focus on transformative relationships informs our collaboration with families, school staff, and law enforcement and enhances the positive impact on our clients and the communities we serve. Together, we are doing so much more than we could ever achieve on our own. Our mission is to transform lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. Welcome NYFS.ORG community- centered committed& NYFS mental health services are culturally responsive, trauma informed, and community-centered. Mental Health Clinics We collaborate with clients to identify their goals and develop a plan to help reduce challenging symptoms and increase their mental health and wellbeing. We believe healing and growth occur when clients can better understand their needs and experiences through a supportive relationship with a skilled, compassionate provider. Our goal is to offer clients quality mental health treatment within the context of their culture and lived experiences. We provide individual, couple, family, and group psychotherapy services attuned to the needs of each client, and we are the only nonprofit clinic in our area that specializes in serving youth and families. Our providers have a diverse array of training and experience and offer specialized child-centered play therapy, art therapy, trauma-focused therapy, and child and adolescent psychiatry services. We are proud to meet clients where they are in their health and healing journey. School-Based Mental Health Our school-based services provide mental health support to students in four northeast metro school districts. Staff provide individual and group therapy to address issues related to trauma, depression, anxiety, and other concerns to elementary, middle, and high school youth. NYFS therapists collaborate with school staff to support student mental health needs in the classroom. Therapists also serve as a resource for schools, sharing their expertise while helping staff attend to the mental health needs of the school as a whole. This helps create better social, emotional, and academic outcomes for students, teachers, and schools. Day Treatment Program Our Day Treatment program offers therapeutic support to youth who are struggling with mental health symptoms that negatively affect their daily functioning. Our services are trauma- informed, culturally-responsive and individualized. We serve teens age 12-18 and specialize in serving those who have experienced trauma and are coping with moderate to severe anxiety or depression. We combine coping skills and behavioral interventions with group, individual, and family therapy. Our half-day therapeutic programming is paired with half-day educational services in partnership with the Mounds View School District. With these supports, youth are better able to identify, express, and regulate their emotions, heal from challenging past experiences, and connect with their families and communities in positive ways. Mental Health Services NYFS.ORG empower support& SERVING CHILDREN AGES 4 AND UP, YOUTH, & ADULTS INDIVIDUAL, COUPLES, AND FAMILY THERAPY IN-PERSON & TELEHEALTH CLINIC IN SHOREVIEW & WHITE BEAR LAKE We serve clients seeking care for: • depression & anxiety • relationship concerns • parenting support • identity exploration & development • traumatic experiences • attention challenges • autism • mood & psychotic disorders • and a variety of goals related to enhancing mental health and relationships. Diversion Program The Diversion Program is an alternative to the traditional juvenile justice system that works with youth ages 12–17 who have justice system involvement including theft, disorderly conduct, or alcohol/drug use. Using restorative principles, we help youth address the incident and harm caused, rebuild their lives, and get back on track. Youth attend one-to-one consultations, educational seminars with their parents, perform community service, and if applicable, pay restitution. Youth may also complete service projects, write apology letters to those they have harmed, and participate in chemical use testing. The program works to reduce the number of negative contacts youth have with law enforcement while significantly reducing the likelihood that they will reoffend in the future. Community Services Community Connections Program The Community Connections Program is a seven-week, group-based experience for youth that builds social skills, self-confidence, and resilience through career exploration, self-reflection, volunteer activities, and contacts with other community service organizations. It is offered to youth who would benefit from deeper and healthier connections with peers, adults, and their community. Components of the program include community service, work skills identification, and development of key life skills. Youth benefit from social connections with their peers and supportive adults while learning about resources in their community that will help them now and in the future. Youth are also introduced to activities that promote healthy living through nutrition, fitness, routine setting, time management, goal setting and moderation. Combined together, these components foster self-awareness, confidence, social skill development, and resilience. Community Advocate Program Through partnerships with five local law enforcement departments, our Community Advocate Program co-creates public safety by supporting citizens who have needs outside of the scope of law enforcement. The program serves adults who have had repeated contact with law enforcement and have underlying needs that cannot be resolved by law enforcement alone. The advocate provides crisis intervention services, mental health support, referrals for chemical health services, assists with homelessness prevention, and support for survivors of abuse. By serving as a bridge between law enforcement, case managers, caregivers, and family members, the advocate is able to improve the quality of life of our clients while reducing reliance on law enforcement. The last few years have been really tough on our youth. A lot of those connections, and feeling like being a part of a community, have gone away. Youth and their families are really struggling and that’s why programs like these are so important. — Erika Scheider, Roseville Chief of Police Organizational Values Equity, Inclusion, and Belonging We are dedicated to creating an inclusive, accessible, and accepting environment that embraces diverse perspectives and backgrounds. It is our responsibility to work toward systemic justice and provide care individualized to client needs. Authenticity We strive to be genuine, grounded, and true to our values in order to be both trusting and trustworthy. We are invested in learning and we approach each encounter with humility and sincerity. Community Driven Our services are driven by the strengths and needs of our community. Through collaboration with clients and community members we ensure our services are financially, logistically, linguistically, and culturally accessible. Integrity We are accountable, ethical, fiscally responsible, transparent, and dedicated to aligning our decisions with our organizational values. Transformative Relationships We believe that healing and growth happen in the context of empathic, client-centered, intentional relationships. We bear witness to our clients’ journeys with curiosity and kindness to promote transformational change. Innovation We look beyond what is and imagine what could be. We stay on the leading edge of care by encouraging our clients and staff to explore their passions and strengths with a creative and playful spirit. Wellbeing We believe that staff wellness and work sustainability are key to providing excellent mental health care. We understand the importance of organizational supports for secondary traumatic stress and are committed to a family- first work philosophy for staff. We envision a world where thriving individuals and families are the building blocks of safe, unified communities established through a network of empowered and collaborative partnerships. Transforming lives together. innovative passionate& ©2023 Northeast Youth & Family Services. All rights reserved. Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 NYFS.ORG NYFSorg Northeast Youth & Family Services OUR PARTNERS MUNICIPALITIES Arden Hills Birchwood Village Falcon Heights Hugo Little Canada Lauderdale Mahtomedi Mounds View New Brighton North Oaks Roseville St. Anthony Shoreview Vadnais Heights White Bear Lake White Bear Township SCHOOL DISTRICTS Roseville Area Schools Mounds View Public Schools St. Anthony- New Brighton Schools White Bear Lake Area Schools PUBLIC SAFETY Mounds View New Brighton Ramsey County Attorney’s Office Roseville St. Anthony White Bear Lake NYFS is here for you, because of you. If you need help — reach out today. If you can offer help — please donate. TO MAKE AN APPOINTMENT: Call us at 651-486-3808 or visit nyfs.org/request-appointment TO DONATE: Go to nyfs.org/donate or mail your donation to: 3490 Lexington Ave. N. Shoreview, MN 55126 Strategic Plan 2023-2026 Our mission is to transform lives by ensuring access to care that nurtures healing, cultivates community, and inspires hope. Ensure culturally responsive practices are prioritized in all aspects of the organization and embedded within all programs. #1 1. Support staff and board self-reflection and integration of diversity, equity, inclusion, and belonging (DEIB) through establishing a DEIB Committee on the Board of Directors, staff trainings, a comprehensive on boarding protocol, the use of the Intercultural Development Inventory, and implementation of culturally responsive practices in supervision, consultation, and client care. 2. Develop opportunities for staff and community voice through transforming the Community of Hope Committee into an agent of organizational change, creating a Youth Advisory Committee, and holding focus groups representing our diverse community. 3. Strive for representation of diverse communities, especially racial and cultural communities, on the Board of Directors, leadership team, and staff. Continue to invest in the development of diverse providers through programming including our Steps Toward Equitable Practices Scholars (STEPS) program and staff clinical pathways. Ensure that human resources policies support best practices for recruiting, retaining, and supporting an inclusive workforce. 4. Ensure high-quality linguistic access for clients through translated documents and staff training on working with interpreters. Explore and expand opportunities for culturally specific programming to meet the individual needs of diverse populations seeking care at NYFS. 5. Invest in staff inclusion and belonging through cross program collaboration, training,and quarterly staff pulse surveys. Create an environment of trust through clear, kind,direct feedback, and support of one another. 6. Engage in comprehensive evaluation and data analysis, disaggregating data by client demographics to review client outcomes and trends to determine where possible bias may impact client experience. Work with culturally specific organizations to understand barriers to accessing care at NYFS for specific populations. 2023-2026 STRATEGIC PLAN Grow financial stability and sustainability to expand mission impact in alignment with our organizational values. #2 1. Align annual budget to fund all expenses from revenue, including all cash receipts. Sustain a 3.5-month operational reserve. 2. Develop a strategic view of our capital assets, particularly our Shoreview Headquarters, which will inform a plan for strong management and investment in them. Create a plan for fully funding all depreciation within five years; funding of depreciation will provide capital for our Building Reserve Fund. 3. Maintain and increase diversity of funding sources with a focus on increasing our individual and civic donor contributions. Use Community Centric Fundraising principles and shift fundraising from an event-based model to a collaborative, community- driven model aligned with our values. 4. Maximize earned revenue potential by increasing insurance reimbursement to industry standards and improving efficiency in internal structures and systems. 5. Establish a robust, community-based volunteer program. 2023-2026 STRATEGIC PLAN Build a framework for programs that clarifies and enhances our provision of high-quality services. #3 1. Identify and invest in core services and areas of staff skill, training, and effectiveness. Seek feedback on core areas of strength and service gaps through engagement with our community partners and clients. Review specific gaps such as: group programming, case management and advocacy, elder services, early childhood mental health, and youth development services. 2. Develop a strong evaluation and data analysis program including quantitative and qualitative data. Review client demographics, staff and organizational competencies, and larger community needs through data analysis. Apply this learning to our service offerings. 3. Deepen relationships with community partners and establish strategic partnerships and agreements with 8-10 agencies for collaborative support ensuring clients are connected with resources best able to meet their individual needs. 4. Develop a comprehensive framework for the NYFS model of care, integrating culturally responsive and trauma responsive services addressing a spectrum of youth and family needs at multiple levels of care. 5. Invest in supervision and management training to establish NYFS as a leader in enhancing provider wellbeing and work sustainability when providing trauma responsive care through reflective practices. 2023-2026 STRATEGIC PLAN 2023-2026 STRATEGIC PLAN #4 Mature as a prominent, recognized, and respected resource for our communities. 1. Develop a comprehensive marketing and advertising strategy which includes enhancing our digital presence and Search Engine Optimization (SEO). 2. Heighten community visibility and outreach by increasing attendance at community events, developing additional collaborative partnerships with area agencies, and deepening our relationships with local school communities. 3. Become a source of expertise in mental health with the local community. Explore the feasibility of creating a NYFS Training Program providing high-quality, accessible training and education to professionals, partners, and the community. 4. Expand engagement in state and local policy advocacy affecting our client population. Be a vital partner in systems change efforts through strong partnerships with professional organizations and advocacy groups. 5. Develop a reputation for excellence in staff training and support. Establish practices that support our family-first work environment and prioritize work sustainability and wellness. ©2023 Northeast Youth & Family Services. All rights reserved. Shoreview Headquarters 3490 Lexington Avenue North, Suite 205 Shoreview, MN 55126 Phone: (651) 486-3808 Fax: (651) 486-3858 White Bear Lake Clinic 1280 North Birch Lake Blvd. White Bear Lake, MN 55110 Phone: (651) 429-8544 Fax: (651) 407-5301 NYFS.ORG NYFSorg Northeast Youth & Family Services City of Hugo Claims January 8, 2024 G. 1 Vendor Invoice Amount Description Department Alex Air Apparatus Inc 7725 1,030.52$ Compressor Service & Air Quality Test Fire Dept Allstream 20130872 94.91$ Fax Line Administration Anderson, Scott CLAIM 100.00$ Rain Boot Reimbursement Public Works Anderson, Scott CLAIM 49.98$ Work Boot Reimbursement Public Works Anderson, Scott CLAIM 8.00$ Meeting Parking Reimbursement Public Works Aspen Mills 324634 581.54$ EMT Pants & Polo Shirts Fire Dept Aspen Mills 325051 29.70$ Name Tags Fire Dept Canteen Refreshment Services MSP86610 287.50$ Breakroom Supplies Gen Gov't Bldgs Canteen Refreshment Services MSP86611 282.57$ Breakroom Supplies Public Works Capital One Trade Credit/Northern Tool 541201333237944 194.88$ Shop Tools Public Works Capital One Trade Credit/Northern Tool 541201333230519 (15.06)$ Sales Tax Exempt Public Works Cardio Partners Inc INV3011002 2,003.25$ AED Unit & Smart Pads (Donation Monies) Fire Dept Cardio Partners Inc INV3025069 1,360.00$ AED Unit (Donation Monies) Fire Dept Cardio Partners Inc INV3066916 1,713.30$ AED Unit, Cabinet, Keys & Pads (Donation Monies) Fire Dept Cardio Partners Inc INV3218322 334.80$ AED Smart Pads (Donation Monies) Fire Dept Cardio Partners Inc INV3269988 1,196.31$ AED Unit (Donation Monies) Fire Dept Century College 777431 103.00$ Fire Instructor Textbook - Palmquist Fire Dept Century Link 651 429-3212 74.31$ Fire Station Phone Lines Fire Dept Cintas Corporation 5189822873 185.85$ First Aid Supplies Gen Gov't Bldgs Cintas Corporation 5189822873 238.90$ First Aid Supplies Public Works Comcast 12/12/2023 25.21$ Business Cable (thru January 21) Administration Comcast 12/18/2023 170.52$ Business Internet (thru January 27) Fire Dept Companion Animal Control LLC May 80.00$ Monthly Service Charge Animal Control Connexus Energy COM0002305 14,069.03$ Lift Station No. 12 Electrical Service Installation Sewer Construction Core & Main LP U049221 19,222.10$ Radio Meters Water Utility Diamond Mowers Inc 253093 1,192.22$ Parts - Unit #317 Street Dept Earl F. Andersen 0135037-IN 377.30$ Street Sign Plates Street Dept Earl F. Andersen 150639 1,886.25$ Barricades Street Dept Electro Watchman Inc 416084 5,215.68$ Access Control System - New PW Facility (Final) Public Works Fire Safety USA Inc 180598 665.00$ Structural Fire Gloves Fire Dept Gort, Max CLAIM 110.68$ Meeting Supplies Planning & Zoning Graphic Resources 77236 144.51$ Envelopes Public Works Gregoire, Rick 2023 240.00$ Fitness Program Reimbursement Fire Dept Hawkins Inc 6646053 60.00$ Water Chemicals (Cylinder Charge) Water Utility Hawkins Inc 6653616 5,451.53$ Water Chemicals Water Utility Home Depot Credit Services 623756 78.56$ Materials - HVAC Repairs (CH) Gen Gov't Bldgs Home Depot Credit Services 623756 6.78$ Doorstop (CH) Gen Gov't Bldgs Hugo Plumbing & Pump Service 1328 160.00$ Restroom Repairs (PPP) Parks Dept Innovative Office Solutions LLC IN4419534 51.12$ Dry Erase Erasers & Board Cleaner - Well Houses Water Utility Innovative Office Solutions LLC IN4419534 45.44$ Trash Can Liners - Hanifl Parks Dept Innovative Office Solutions LLC IN4419534 35.80$ Clipboards, Scissors & Stapler Public Works Instrumental Research Inc 5314 135.00$ Water Bacteria Testing Water Utility Jefferson Fire & Safety Inc IN309553 128.38$ Glass Cutting Blades Fire Dept Jefferson Fire & Safety Inc PB001639 1,017.80$ Extrication Gloves Fire Dept Jeffrey, Maas CLAIM 134.86$ Cell Phone Repairs (Gophermods) Street Dept Klein, Lori 631781 150.00$ Additional November Cleaning Services (PPP) Parks Dept Klein, Lori 631783-85 660.00$ December Cleaning Services (PPP) Parks Dept Koll, Mark 2023 200.00$ Fitness Program Reimbursement Fire Dept Lawson Products 9311144525 178.23$ Street Sign Hardware Street Dept Lawson Products 9311166352 1,000.18$ Bulk Hardware Supplies Public Works Leadership Growth Group LLC 24201 600.00$ Advanced Management Program - Bryan Bear Administration Leadership Growth Group LLC 23201b 151.95$ Continuing Education Books Administration Lebens Floral & Garden 10766 277.50$ Landscaping Supplies Gen Gov't Bldgs Lebens Floral & Garden 10766 297.50$ Landscaping Supplies Parks Dept LRE Water 24895E 5,707.13$ Expert Services - WB Lake Restoration Litigation General Legal MacQueen Emergency P23553 1,468.91$ SCBA Battery Packs Fire Dept MacQueen Equipment P54634 242.00$ Manhole Cover Hook Sewer Utility Menards 23569 154.50$ Materials - HVAC Repairs (CH) Gen Gov't Bldgs Menards 23569 41.28$ Shop Supplies Public Works Menards 23630 120.32$ Fire Department Supplies Fire Dept Menards 23934 44.97$ Aluminum Step Ladder Public Works Menards 23934 16.99$ Electrical Supplies (PPP) Parks Dept Menards 23939 16.38$ Hardware Fire Dept Menards 24055 207.76$ Emergency Lighting Fixtures Fire Dept Menards 24055 17.97$ Hex Key Set Fire Dept Menards 24055 5.99$ Pest Control Supplies (FH) Fire Dept Metro Area Management Association 1695 45.00$ MAMA Membership Dues - Bryan Bear Administration Midwest Machinery Company 9865759 27.51$ Parts - Unit #317-06 Street Dept Minnesota Department of Agriculture 20109729 27.50$ Tree Care Registry Street Dept Page 1 City of Hugo Claims January 8, 2024 G. 1 Vendor Invoice Amount Description Department Minnesota Recreation & Parks Assoc 2024 310.00$ Membership Dues - Shayla Denaway Parks Dept Minnesota Recreation & Parks Assoc 2024 310.00$ Membership Dues - Rick Kieffer Parks Dept Minnesota Recreation & Parks Assoc Registration 105.00$ Workshop Registration - Shayla Denaway Parks Dept Minnesota Rural Water Association 2024 425.00$ 2024 Membership Dues Water & Sewer Minnesota State Fire Chiefs Association 7060 460.00$ 2024 Membership Dues (7) Fire Dept M-R Sign Co Inc 222743 1,271.53$ Street Signs Street Dept NAC Mechanical Corp 220038 1,042.34$ HVAC Repairs - PW Public Works Nuss Truck & Equipment PSO066622-1 273.04$ Parts - Unit #204-14 Street Dept Olson, Tim 2023 140.00$ Fitness Program Reimbursement Fire Dept On A Mission LLC HFD 5,000.00$ David Griffin Seminar (MBFTE Reimb) Fire Dept O'Reilly Auto Parts 5914-270948 11.99$ Hardware - Unit #6103-06 Fire Dept O'Reilly Auto Parts 5914-271172 11.44$ Parts - Unit #7101-02 Fire Dept Performance Plus LLC 123792 4,214.00$ Medical Evaluations, Audiometry & Mask Fittings (22) Fire Dept Performance Plus LLC 123829 122.00$ Mask Fittings (2) Fire Dept Press Publications 793765 26.66$ City Council Public Hearing Notice Ordinances/Proceedings Press Publications 793766 33.33$ City Council Special Meetings Notice Ordinances/Proceedings Press Publications 793767 20.00$ City Council Meeting Rescheduled Notice Ordinances/Proceedings Ricoh USA, Inc 107864454 194.61$ January Copier Lease Payment Public Works Sam's Club 79869 384.60$ Fire Department Supplies Fire Dept Schifsky Companies 1715 3,647.00$ Plantings & Mulch - North Monument Sign Street Reconstruction Schoonover, Cynthia CLAIM 42.53$ Historical Commission Supplies Historical Commission Sensible Land Use Coalition 2426 250.00$ 2024 Membership Dues Dues & Subscriptions Signature Lighting Inc 1369 7,968.00$ Streetlight Repairs Street Dept Signature Lighting Inc 1372 1,750.81$ Streetlight Repairs Street Dept Silver Star Industries Radco - Blaine BLN-91941 116.06$ Floor Mats - Unit #6107-19 Fire Dept SOS Office Furniture 31705 9,841.70$ Training Room Tables & Chairs Fire Dept Southern Nevada ICC 80608117 720.00$ Conference Registration - Joel Hoistad Building Inspections Strub, David CLAIM 39.70$ Meeting Supplies Reimbursement Administration Strub, David CLAIM 8.00$ Meeting Parking Reimbursement Mayor & Council TASC IN2937884 50.00$ January Cobra Administration Fee Finance Dept T-Mobile 870254054 1,002.13$ Cellular Phone Charges Various T-Mobile 870254054 10.20$ Tower No. 4/Well No. 6 Cradlepoint Water Utility T-Mobile 870254054 10.20$ Rice Lake Cradlepoint Administration T-Mobile 870254054 38.50$ Hanifl Cradlepoint Parks Dept T-Mobile 870254054 235.58$ Cellular Phone Charges (Partial Month) Various T-Mobile 870254054 0.80$ Tower No. 4/Well No. 6 Cradlepoint (Partial Month) Water Utility T-Mobile 870254054 4.20$ Rice Lake Centre Cradlepoint (Partial Month) Administration T-Mobile 870254054 16.10$ Hanifl Cradlepoint (Partial Month) Parks Dept Toshiba Financial Services 5027897441 148.74$ January Copier Lease Payment Fire Dept Toshiba Financial Services 5027897441 20.06$ Overage Charges (Color) Fire Dept Toshiba Financial Services 5027897441 1.27$ Overage Charges (B & W) Fire Dept Tousley Motorsports 1230065 154.49$ Parts - Unit #8103-06 Fire Dept Triple Tire LLC 1020635 2,048.00$ Tires - Unit #201-16 Street Dept Tri-State Bobcat E35853 2,500.00$ Chipper Repairs (Tree Trimming) Street Dept Tyler Technologies Inc 025-445355 5,537.83$ Annual Software Maintenance Fees Finance Dept Tyler Technologies Inc 025-445355 382.88$ Annual Support Service for Scanning System Water & Sewer UniFirst Corporation 1410030378 83.84$ Restroom Supplies (CH) Gen Gov't Bldgs UniFirst Corporation 1410030379 149.70$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410032209 177.58$ Uniforms, Supplies & Floor Mat Services (PW) Public Works Warning Lites of Minnesota 23-04911 325.00$ Signs & Cones Rental - Bald Eagle Lake Access Parks Dept Washington County 220214 4,400.88$ 800 Radio User Fees - October thru December Fire Dept Washington County Sheriff 219506 688,150.87$ Police Services July - December 2023 Law Enforcement WSB & Associates November 83,996.44$ Engineering Fees - See Attached Breakdown Various Xcel Energy 51-0014686426-3 34.96$ 159th Street Light Street Dept Zack's Inc 36539A 3,497.38$ Shop Towels, Chains, Gloves, Bungee Cords, Etc Public Works Zack's Inc 36539B 811.52$ Chains, Sprayers, Gloves, Rakes, Hammers, Etc Public Works 904,746.09$ Total Claims for January 8, 2024 Page 2 Landform® and Site to Finish® are registered service marks of Landform Professional Services, LLC. December 12, 2023 Rachel Juba City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 RE: 2024 Rate Schedule Dear Ms. Juba, Thank you for utilizing Landform to provide planning services for the City. Our firm is dedicated to our values of quality, leadership, relationships, mentorship and enthusiasm. We appreciate the opportunity to continue to bring thoughtful planning solutions and add value for you and the community. We look forward to working with your team to continue to provide planning services in support of City staff efforts. As you know, employee recruitment and retention are the greatest challenges facing businesses and cities right now. We are committed to providing the highest quality of client service and our rate schedule allows us to be competitive with other firms and provide a comprehensive range of services through retention of our most talented employees. Our 2024 rates are attached. We deeply value our 20+ year relationship with the City of Hugo and look forward to continuing to provide professional planning services to assist your staff. Landform has a full-time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform Kendra Lindahl, AICP Principal Planner Rachel Juba 2 December 12, 2023 2022 Municipal Rate Schedule Professional Services Title Hourly Rates Senior Principal $256 Principal $209 Principal Planner* $166 Associate $165 Studio Lead $172 Project Lead/Senior Designer/Senior CAD Manager $160 Planning Lead/Senior Planner $160 Planner III/Designer III/Survey Technician III $122 Planner II/Designer II/Survey Technician II $102 Planner I/Designer I/Survey Technician I $90 Survey Lead $165 Senior Surveyor $165 Crew Chief $160 Survey Coordinator $140 Field Technician $75 Construction Administrator III $175 Construction Administrator II $125 Construction Administrator I $105 Accounting/Business/Office Lead $105 Office Coordinator $100 Administrative Assistant $80 *Reduced Principal Planner rate 1. Standard Internal reimbursable expenses associated with prints, plots, scanning and mileage are included in our hourly rates. Deliverable plots and prints will be charged at internal rate. 2. External reimbursable expenses shall be billed at cost plus 15%. 1    Animal Control Agreement THIS AGREEMENT, made 8th of day of January, 2024, by Companion Animal Control LLC., 457 Sixth Street North, Bayport, MN 55003, hereinafter referred to as “Humane Officer” or “Contractor”, and the City of Hugo, Minnesota hereinafter referred to as “City”. Whereas, the City is desirous of utilizing an independent contractor to perform certain animal control services as provided herein. Otter Lake Animal Hospital hereinafter referred to as impound facility. WITNESSETH, that the Humane Officer and the City, for the consideration stated herein, mutually agree as follows: 1. STATEMENT OF WORK: Humane Officer shall furnish all labor, equipment, and services performed for the duty as humane officer for the City, as set forth below in an efficient and workmanlike manner in accordance with this Agreement. Humane Officer shall comply with all federal, state and local laws and ordinances in performing the duties herein. 2. FEE FOR SERVICE: The City will pay the Humane Officer for performance of this Contract, in current funds for the services set forth herein: a. A monthly 24 hour per day, 7 day a week availability retainer of Eighty Dollars ($80.00) per month for the recovery of contained dogs as directed by the members of the Washington County Sheriff’s Office, City Council, City Clerk (as a licensing official), or City Administrator. b. Ninety Five ($95.00) + mileage fee per dog recovered and delivered to impound facility during regular business hours defined as 7 AM – 7 PM, or returned to owner. 2    c. Sixty Five Dollar ($65.00) fee per extra dog recovered and delivered to impound facility between 7 AM and before 7 PM, or return to owner. d. Additional fee of Twenty Dollars ($20.00) fee per dog recovered and delivered to impound facility between 7 PM and before 7 AM, or returned to owner. e. Additional Twenty Dollar ($20.00) fee per dog recovered and delivered to impound facility or returned to owner on one of the following holidays: Easter, Memorial Day, Labor Day, Thanksgiving, Christmas Eve, Christmas Day, Independence Day, New Year’s Eve and New Year’s Day. f. When requested by City, the Humane Officer will be available to schedule kennel inspections for current kennel license holders and to inspect properties to approve kennel licensures. City will reimburse Humane Officer for mileage at current IRS rate and twenty five dollars ($25.00) per hour. 3. CONTRACTOR’S DUTIES: a. If the rightful owner of an animal is located by the Humane Officer at the time of animal pick-up and the animal is returned to owner by Humane Officer (within reasonable transportation range) the fees stated above apply. b. In the event that a dog is brought to impound facility for impound as a stray at large or bite-quarantine by a member of the public, the impound facility may contact Humane Officer to request a "sign off" on the animal so that it may full fill any arrangements agreed upon between impound facility and the City as a "seized animal". Humane Officer will go to said facility and sign off on the impounding of the animal, the fees stated above in sections B, C and D and E will apply in these circumstances. During this time all animal information will 3    be collected, finder information and the animal will be posted in accordance with Section 3. c. The Humane Officer will be required to collect and transport contained dogs only. The Humane Officer will not carry or utilize a firearm in the course of her work unless approved in writing by the City. Humane Officer will however be allowed to carry and utilize mace on a dangerous dog if the situation arises where safety is in serious question as determined by the Humane Officer. d. Invoices and requests for payment shall be in a form approved by the City and shall be processed in accordance with the City’s routine monthly payment schedules. e. Mileage will be billed at current IRS Mileage Rates from starting point when call is received, during call and then return back to starting point. f. Humane Officer shall, upon request of the members of the Washington County Sheriff’s Department Office, City Council, City Clerk, or the City Administrator, take all reasonable steps to take into custody and dog deemed to be at large or in violation of any City Ordinance or Minnesota State Statute. All apprehension of dogs directed by the aforementioned shall be treated humanely. g. Every reasonable effort shall be made to return the animal to its rightful owner, at which time owner information will be collected to facilitate the City to issue a citation for violation of the City’s leash law as it deems necessary. In the event that the animal cannot be returned to its owner, the animal shall be delivered into the custody of impound facility as designated by the City. The Humane Officer agrees to comply with all state laws regarding waiting periods. 4    Once released to impound facility the animal becomes the sole responsibility of the facility. h. In the circumstance that a citizen contests a citation and a court appearance is required by Humane Officer or Humane Officer is requested to attend a meeting the City will reimburse Humane Officer for mileage at the current IRS rate and will compensate Humane Officer time spent involved in such a case at a rate of $25.00 per hour. i. The Humane Officer shall supervise the publication of notice when an animal has been picked up on the "Companion Animal Control LLC" Facebook website. The publication of an animal impounded will be the responsibility of impound facility, as such should be outlined in the City's contract with the impound facility. Humane Officer will include in all monthly invoices a listing and description of all dogs impounded. The Humane Officer will also obtain owner information from the impound facility in the circumstance that a dog is reclaimed by an owner, this information will be included with the monthly invoices as well. j. In the rare circumstance that an animal is severely injured enough that it would be considered inhumane, as determined by the Humane Officer, to leave the animal at the designated impound facility until staff arrive then the animal is to be brought to Animal Emergency & Referral Center of Minnesota in Oakdale, Minnesota. All expenses resulting from care of said animal will be primarily the responsibility of the owner, if located, and then the City. Should this circumstance occur, City Administrator Bryan Bear will be notified by Humane Officer at bbear@ci.hugo.mn.us email address so that he/she may address the 5    issue accordingly. In the event that the rightful owner is contacted for said animal, recovery of any and all expenses from the owner is the sole responsibility of the City. Further, Humane Officer is not responsible for any outcome of the animal resulting from the injury, including death, but will make every reasonable effort to properly care for such an animal prior to and during transfer of the animal to the designated veterinary clinic stated above. k. Humane Officer shall maintain reasonably adequate books and records of its activities hereunder and make those available to the City upon request. l. If requested by either party the Humane Officer and the City shall conduct an annual review for the purpose of determining the effectiveness of the animal control program, review program costs and implement continuous improvement measures. m. Humane Officer shall assist the City in its construction of all animal-related ordinances or procedures to insure humane treatment. n. Humane Officer will, free of additional charge, take all calls from City citizens and reply back in a timely manner regarding animal husbandry, ordinances, licensing, adoption, surrender, spay/neutering, etc. Humane Officer will not provide any veterinary advice and instead will refer citizen to a licensed veterinarian or veterinary clinic. Humane Officer will also be available for public speaking if requested by City in an effort to supply educational opportunities to City citizens. City will reimburse mileage traveled at current IRS rate and will compensate Humane Officer time at a rate of twenty five $25.00 per hour. 6    4. CITY’S DUTIES: a. City agrees to pay billed fees and expenses within two weeks of billing by Humane Officer. b. City agrees to hold Humane Officer harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Humane Officer’s performance of this Contract. Humane Officer shall not be liable for any actions or results of actions by any animal in the presence of or being handled by Humane Officer, including but not limited to biting, scratching, destruction of property, injury to a person or another animal. 5. INDEMNIFICATION: a. Humane Officer, on behalf of herself and her insurers, agrees to indemnify and hold the City harmless against all claims, losses, causes of action, and expenses, including legal expenses, relative to Humane Officer’s performance of this Contract. The City shall not be liable for any loss suffered by the Humane Officer due to personal injury or because of damage to, or destruction of, any property, or any loss of profits or other consequential damage or any inconveniences resulting from the theft, damage to, or destruction of personal property. City may, at its option, but with no obligation to do so, obtain insurance covering Humane Officer against liability to third parties relative to Humane Officer’s performance of this Contract. Humane Officer shall be solely responsible for obtaining at her own expense, any insurance coverage which she may desire insuring herself against personal injury, liability or property damage. 7    b. Humane Officer shall indemnify and defend the City with respect to all claims, demands, losses, lawsuits settlements, penalties and other charges arising out of or relating to the acts of the contractor arising out of or relating to its work for the City including reasonable attorney’s fees. c. Humane Officer shall comply with the Minnesota Data Practices Act and all other state and federal laws relating to data privacy or confidentiality. Humane Officer will immediately report to the City any requests from third parties for information. The City will immediately notify Humane Officer of any requests from third parties or the City for information. 5. LEGAL STATUS: a. The parties agree that the Humane Officer is in full control of the manner in which the work is pursued and the Humane Officer shall not receive health insurance, worker’s compensation insurance, salary, retirement benefits, PERA benefits, or any other fringe benefits offered to employees of the City and shall, in all respects be deemed an Independent Contractor. 6. TERMINATION: It is further agreed that this in a case of violation, breach or non-performance by Contractor or by City of any of the agreements contained in this Contract, both City and Contractor shall have the right to declare this Contract null and void upon written 30 day notice. 7. REPRESENTATION: The Contractor represents that she contractually employs others who are properly trained to perform the Contract under her direction and only when absolutely necessary. 8    8. TERM: This Contract shall become effective upon its execution by both parties and continue month to month, subject to termination upon 30-day advance written notification of termination by either party. No amendment or modification of this Contract shall be effective unless made in writing and signed by both the City and the Contractor. All provisions of this agreement relating to insurance, indemnity and compliance with the Minnesota Data Practices act shall survive termination to the full extent needed for the protection of the City. IN WITNESS THEREOF, the parties have executed this Contract as the City of Hugo, Minnesota, on the day and year first above written. _____________________________ Contractor CITY OF HUGO By:___________________________ Mayor Attested by: __________________________________ City Clerk   CONTRACT FOR ANIMAL CONTROL SERVICES This Agreement, entered into this 8th day of January, 2024, by and between the City of Hugo, 14669 Fitzgerald Avenue North, Hugo, MN 55038, hereinafter referred to as the "Municipality", and Otter Lake Animal Care Center, 6848 Otter Lake Road, Hugo, Minnesota 55038, hereinafter referred to as "Otter Lake" regarding the provision of animal control services in the City of Hugo. The parties hereto agree as follows: I. TERM The term of this contract shall be from January 1, 2024 through December 31, 2024 II. BASIC SERVICES Otter Lake agrees to provide the following services: 1. Shelter for animals on a 24 hour basis for the City of Hugo 2. Animal examinations and veterinary care as required whenever staff is available. 3. Boarding for up to ten (10) days. 4. Euthanasia and disposal of animals if required. 5. Assist in handling animal abuse/neglect cases in cooperation with Municipal officials when necessary III. COMPENSATION 1. Unclaimed Animals – Charges to be paid to Otter Lake by the City of Hugo  $8.00 Admin Fee  $20.00 Daily Boarding fee (up to ten days)  $100.00 Maximum for statutory veterinary services  $25.00 Euthanasia and Disposal Fee  $55.00 Cremation  $50.00 Relocation of animal 2. Claimed Animals – Charges to be paid to Otter Lake by the animal owner  $8.00 Admin Fee  $20.00 Daily Boarding fee (up to ten days)  Actual cost for veterinary services  $150.00 City of Hugo Impound Fee 3. Claimed Animals – Charges to be reimbursed to City of Hugo by Otter Lake  $100.00 City of Hugo Impound Fee 4. The Municipality will not be charged those costs recovered from pet owners. 5. Charges for services, shall be paid monthly or within thirty (30) days after submission of the monthly claims by Otter Lake to the Municipality. A copy of the impound sheet(s) shall accompany the monthly claims. IV. COMPLIANCE WITH LAWS In providing all services pursuant to this contract, Otter Lake Shall abide by all statutes, ordinances rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Otter Lake shall comply with all requirements of Minn. Stat. 346.37 and shall indemnify and defendant the City against any claimed violation of that statute, or any other statue, ordinance, rule or regulation pertaining to the services provided by Otter Lake. V. AUDIT DISCLOSURE AND RETENTION OF RECORDS Otter Lake agrees to make available to duly authorized representative of the Municipality and either the legislative auditor or the state auditor for the purpose to audit any books, documents, papers and records of Otter Lake that are pertinent to Otter Lake's provision of services hereunder. Otter Lake further agrees to maintain all such required records for three (3) years after receipt of final payment and the closing of all other related matters. VI. INSURANCE Otter Lake shall purchase, maintain in full force and effect during the term of this Contract the following insurance coverage: 1. WORKERS' COMPENSATION: Coverage at statutory limits as provided by the State of Minnesota. 2. COMPREHENSIVE GENERAL LIABILITY: Coverage shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability. 3. BUSINESS AUTO LIABILITY: Coverage shall have minimum limits of $750,000 per occurrence, combined single limit of bodily injury liability and property damage liability. This shall include owned vehicles hired and non-owned vehicles and employee non- ownership. VII. TERMINATION This Contract may be terminated by either party, with or without cause, upon thirty (30) days written notice, delivered by certified mail or in person, to the other party. VIII. MODIFICATIONS Any material alteration, modifications or variations of any terms of the Contract shall be valid and enforceable only when they have been reduced to writing as an amendments and signed by the parties. IX. ENTIRE AGREEMENT Itis understood and agreed by the partied that the entire agreement of the parties is contained herein and that the Contract superseded all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between Otter Lake and Municipality . The parties hereto revoke any prior oral or written agreements between themselves and agree that this Contract is the only and complete agreement regarding the subject hereof. CITY OF HUGO By: _____________________________ Title: City Clerk OTTER LAKE ANIMAL CARE CENTER By: _____________________________ Title: Agenda Number G.20 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Max Gort, Associate Planner, through Rachel Juba, Community Development Director SUBJECT: Larry and Louann Hanson, 14565 Irish Avenue N. Minor subdivision request to split a 20-acre parcel into two 10-acre parcels, and a variance request to allow the created parcel to the south to have a lot width of 226 feet, where 300 feet is required by ordinance. DATE: January 4, 2024, for the City Council meeting of January 8, 2024 ZONING: Agricultural (AG) REVIEW DEADLINE: January 19, 2024 1. PLANNING COMMISSION UPDATE: At its December 14, 2023, meeting the Planning Commission held a public hearing and considered the requests. There was no one who spoke at the public hearing besides the applicant’s representative simply to explain the requests. The Planning Commission agreed the requests met the requirements necessary to approve the minor subdivision and variance and unanimously recommended approval of the requests. 2. DESCRIPTION OF REQUEST: The applicants, Larry and Louann Hanson, are requesting approval of a minor subdivision to create two lots out of a 20-acre parcel into two parcels, each 10 acres in size. The applicants are also requesting a variance from the minimum lot width requirement to have the created lot to the south be 226 feet wide, where a lot width of 300 feet is required by ordinance. 3. LEVEL OF CITY DISCRETION IN DECISION-MAKING: The City has limited discretion in approving or denying a minor subdivision application. The City’s discretion is limited to whether or not the proposed subdivision meets the standards outlined in the Comprehensive Land Use Regulations. If it meets these standards, the City must approve the subdivision. Hanson Minor Subdivision and Variance – 14565 Irish Avenue North Page 2 2 The City’s discretion in approving or denying a variance is limited to whether or not the proposed project meets the standards in the Zoning Ordinance for a variance. The City has a higher level of discretion with a variance because the burden of proof is on the applicant to show that they meet the standards in the ordinance. 4. ANALYSIS: A. Surrounding Land Use and Zoning The surrounding properties are zoned and guided in the 2040 Land Use Plan as Agricultural (AG). The surrounding properties to the north, south, and west range from 7 to 34 acres in size and are occupied by residential and agricultural uses. The property to the east is 64 acres in size and occupied by a shooting range. B. Natural Characteristics of the Site The property has some rolling hills with its highest point on the north side. The property has wetland in the rear towards the east property line. There are rows of trees along each property line providing screening from the road and adjacent properties. 5. MINOR SUBDIVISION REQUIREMENTS: Minor Subdivision Request Lot Size The Agricultural zoning district requires a minimum lot size of 10 acres with a 300-foot minimum width and a minimum depth of 480 feet. The two proposed lots will meet these requirements, except that the southerly proposed lot will have a lot width of 226 feet at the front setback line. The applicant is requesting a variance from the minimum lot width requirement for this proposed lot. VARIANCE STANDARDS: The Planning Commission must review the requested variances with the standards outlined in Section 90-38 of the land use regulations. Staff used these standards to review the variance request and finds the following: (1) Law. The variance as requested is permissible by law. The proposed variance is permissible by law. Hanson Minor Subdivision and Variance – 14565 Irish Avenue North Page 3 3 (2) Practical Difficulties. The applicant for a variance shall establish that there are practical difficulties in complying with the provisions of the zoning regulations. The term “Practical Difficulties” as used in the granting of a variance means: a. Reasonable Use. The property owner proposes to use the property in a reasonable manner not permitted by the zoning ordinance and; Residential lots that are 10 acres in size and have a minimum depth of 480 feet are permitted in the Agricultural zoning district. The variance request is due to the property’s unique shape, as well as existing buildings on the lot that would not meet setback requirements from a property line that evenly splits the lot. A lot with a width of 226 feet will not look noticeably different than a lot that meets the lot width requirement. The applicant is proposing to use the property in a reasonable manner. b. Unique Circumstances. The plight of property owner is due to circumstances unique to the property not created by the landowner and; The property is unique in that it is a 20-acre lot with a lot width of 554 feet, which is less than the typical 600 feet, and a lot depth that is greater than what would typically be seen for a 20 acre lot that is split into two 10 acre lots. The existing buildings on the property cause the property line to shift further south to accommodate the minimum setback requirements for these buildings. The proposed lots would be 226 and 328 feet wide at the front setback line. Due to the lot’s greater depth, the created parcels would maintain the minimum lot size of 10 acres. It is in staff’s opinion that the need for a variance is due to the existing dimensions of the site and not due to circumstances created by the landowner. c. Character of Neighborhood. The variance, if granted, will not alter the essential character of the neighborhood. Lots of 10 acres in size are common in the AG zoning district. The minimum lot width of 300 feet is to maintain a character of large lots with a greater distance between homes than in an urban single-family residential district. A lot width of 226 feet at the front setback line will not noticeable change the character of the area. It is in staff’s opinion that there are practical difficulties in meeting the lot width requirements for the AG zoning district. (3) Spirit and Intent. The granting of the variance would be in keeping with the spirit and intent of this chapter and with the policies of the City’s Comprehensive Plan. The spirit and intent of the ordinance for a minimum lot width is to create large lots with a greater distance between buildings. It is in staff’s opinion that there would be a reasonable amount of distance between a proposed home on the site and neighboring homes, and that the lot will not be noticeably narrower from the view of the road. The variance as requested meets the spirit and intent of the ordinance. Hanson Minor Subdivision and Variance – 14565 Irish Avenue North Page 4 4 (4) Prohibited Use. The variance, if granted, shall not have the effect of allowing any use prohibited in the district. Lots of at least 10 acres in size are permitted in the agricultural zoning district. (5) Hazard Consideration. The variance, if granted, shall not permit a lower degree of flood protection than required by this chapter. The variance shall be determined the minimum necessary, considering the flood hazard, to afford relief, and the variance shall not be issued within any designated regulatory floodway if any increase in flood levels during the base flood discharge would result. The property is not located within a FEMA designated floodplain. (6) Septic and Well Compliance. The sewage treatment system and water system of the subject property is in compliance with city and state codes. The proposed parcel to the north is served by existing well and septic. The proposed parcel to the south will need to have an approved septic permit prior to the issuance of a building permit. The applicant has submitted a soil test indicating that there is sufficient space on the new parcels that is suitable for a septic system on both proposed parcels. The locations have been approved by Washington County. Conclusion It in staff’s opinion that the applicant meets all the criteria necessary to approve the variance request. Utilities The property is currently outside of the Metropolitan Urban Service Area (MUSA), which means the property is not eligible to receive City sewer and water. Services are not currently available to the site or planned for the site in the future. Any parcel proposed to be future home sites and would need a new well and septic system. The applicant has submitted a soil test indicating that there is sufficient space on the new parcels that is suitable for a septic system on both proposed parcels. The locations have been approved by Washington County. Grading and Wetlands A grading plan will have to be submitted to the City prior to the issuance of a building permit for the proposed lot. The applicant shall demonstrate the building sites will comply with the City’s regulations regarding building elevation related to groundwater. A permit will need to be obtained from the City for the location of the new driveway. Prior to the issuance of any building permit the applicant shall demonstrate that the proposed home and buildings will not impact any wetlands. Hanson Minor Subdivision and Variance – 14565 Irish Avenue North Page 5 5 Stormwater management Prior to the issuance of any building permits the applicant shall demonstrate that the proposed parcels meet the Rice Creek Watershed District Rules regarding stormwater management and erosion control. Streets The proposed parcels have access to Irish Avenue North, an existing city street. At the time of application for a building permit, the applicant shall apply for a driveway permit and dedicate a 30-foot wide right-of-way easement. Sidewalks/Trails There is a proposed trail in the 2040 Comprehensive Plan along Irish Avenue North. Prior to the issuance of any building permit, the applicant will need to demonstrate that the proposed trail will not be impacted. Park Dedication and Open Space A park dedication is required of all land subdivided for residential purposes. The applicant will not be dedicating parkland with this project, and would therefore be responsible for the parkland dedication fee, currently set at $3,400 per lot. The applicant is only responsible to pay for the creation of 1 lot. 7. CONCLUSION AND STAFF RECOMMENDATION: It is in staff’s opinion that the requests meet the necessary criteria to approve a minor subdivision and a variance. Staff recommends approval of the minor subdivision and variance requests subject to the conditions in the resolution. 8. PLANNING COMMISSION RECOMMENDATION: The Planning Commission agreed the requests met the requirements necessary to approve the minor subdivision and variance and unanimously recommended approval of the requests. ATTACHMENTS: 1. Location Map 2. Variance Resolution 3. Minor Subdivision Resolution 4. Site Plan RESOLUTION 2024-XX APPROVING A VARIANCE FROM THE MINIMUM LOT WIDTH REQUIREMENT FOR PROPERTY LOCATED AT 14565 IRISH AVENUE NORTH WHEREAS, Larry and Louann Hanson have requested approval of a variance to allow for a created lot to be 226 feet wide at the front setback line, where a minimum lot width of 300 feet is required by ordinance, on property legally described as follows: See Attached WHEREAS, the Planning Commission has reviewed said variance at a duly called public hearing on December 14, 2023, and recommends approval with the following findings and conditions: 1. The proposed facilities shall be in adherence to the site plan dated October 10, 2023. 2. The proposed variance is permissible by law. 3. Residential lots that are 10 acres in size and have a minimum depth of 480 feet are permitted in the Agricultural zoning district. The variance request is due to the property’s unique shape, as well as existing buildings on the lot that would not meet setback requirements from a property line that evenly splits the lot. A lot with a width of 226 feet will not look noticeably different than a lot that meets the lot width requirement. The applicant is proposing to use the property in a reasonable manner. 4. The property is unique in that it is a 20 acre lot with a lot width of 554 feet, which is less than the typical 600 feet, and a lot depth that is greater than what would typically be seen for a 20 acre lot that is split into two 10 acre lots. Due to the lot’s greater depth, the created parcels would maintain the minimum lot size of 10 acres. It is in staff’s opinion that the need for a variance is due to the existing dimensions of the site and not due to circumstances created by the landowner. 5. Lots of 10 acres in size are common in the AG zoning district. The minimum lot width of 300 feet is to maintain a character of large lots with a greater distance between homes than in an urban single-family residential district. A lot width of 226 feet at the front setback line will not noticeably change the character of the area. 6. There are practical difficulties in meeting the ordinance standards. 7. The spirit and intent of the ordinance for a minimum lot width is to create large lots with a greater distance between buildings. It is in staff’s opinion that there would be a reasonable amount of distance between a proposed home on the site and neighboring homes, and that the lot will not be noticeably narrower from the view of the road. The variance as requested meets the spirit and intent of the ordinance. 8. The use is allowed in the AG zoning district. Resolution 2024-XX Page 2 9. The property is not located within a floodplain area. 10. The property is served by City sewer and water. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the variance request for Larry and Louann Hanson to create a 226-foot wide lot, where the minimum lot width is 300 feet, for the property located at 14565 Irish Avenue North. ADOPTED by the City Council this 8th day of January, 2024. _______________________________ Tom Weidt, Mayor ATTEST: __________________________________ Michele Lindau, City Clerk RESOLUTION 2024-XX APPROVING A MINOR SUBDIVISION FOR LARRY AND LOUANN HANSON FOR PROPERTY LOCATED AT 14565 IRISH AVENUE NORTH WHEREAS, an application has been filed by Larry and Louann Hanson that requests approval of a minor subdivision for property located at 14565 Irish Avenue North. WHEREAS, the subject property is legally described as follows: See Attached WHEREAS, the Planning Commission has reviewed said request at a duly called Public Hearing on December 14, 2023, and recommends approval, and; NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the minor subdivision for Heidi Harvieux, subject to the following conditions: 1. A minor subdivision is approved to allow the creation of two lots, in accordance with the plans and application received by the City on November 3, 2023. 2. Prior to recording the minor subdivision: a. The park dedication shall be cash-in-lieu of dedication for a total of $3,400. 3. Prior to issuance of any building permit: a. The applicant shall provide a grading plan that reflects the current topography and proposed grading. b. The applicant shall demonstrate that the parcels are able to meet the Rice Creek Watershed District Rules. c. The applicant shall demonstrate the building sites will comply with the City’s regulations regarding building elevation related to groundwater. d. The applicant shall demonstrate that the proposed home and buildings will not impact any wetlands. e. The applicant shall demonstrate that the proposed trail along Irish Avenue North will not be impacted f. The applicant shall obtain a driveway access permit. g. The applicant shall dedicate a 30-foot right-of-way easement for Irish Avenue North. h. The applicant shall obtain drainage and utility easements over the wetlands on site. i. The applicant shall obtain a septic permit from Washington County ADOPTED by the City Council on January 8th, 2024 ___________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk OHE OHE OHE OHE OHE OHEOHEOHEOHE OHE OHE OHE OHE OHEOHEOHEOHEOHEOHEOHEOHEOHEOHEX X XXXXXXX X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X X X X X 10 2 4 10221 0 2 0 1 0 1 8 1 0 1 6 101 4 10 1 4 1 0 1 2 1 0 1 0 SB B2ELEV = 1016.2SB B3ELEV = 1022.3SB B4ELEV = 1024.5SB B1ELEV=1018.6SB B5ELEV = 1014.9SB B6ELEV = 1018.7SB B7ELEV=1014.3SB B8ELEV = 1009.5IRISH AVENUE N.N89°19'40"W 1574.01S89°19'40"E 1574.01101810161014101210101008100810101006 10 2 6 XXXXXPARCEL BPARCEL ASB SB SB SB EGSBSBSBSB S00°21'20"W 553.50 N00°21'20"E 553.50IRISH AVE. N.140TH ST. N.147TH ST. N.FILE NUMBER:CHECKED BY:DATE:SCALE:DRAWN BY:I HEREBY CERTIFY THAT THIS SURVEY, PLAN, OR REPORT WAS PREPARED BYME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSEDLAND SURVEYOR UNDER THE LAWS OF THE STATE OFDATE:LIC. NO.DATEAMENDMENTSPREPARED FOR:BYLARRY HANSONMINNESOTA.Shawn M. Kupcho L.S.10/10/202349021October 10, 2023AS SHOWNJASSMK2023-1154410/12/23ADDED SOIL BORING ELEVATIONS, LOWEST FLOOR ELEVATIONS AND PROPOSED DRIVEWAYSMK0SCALE ( IN FEET )60120NORTH © 2023 WIDSETH SMITH NOLTING & ASSOCIATES, INC.LEGEND SURVEY NOTES:1.Orientation of this bearing system is based on the Washington Coordinate System NAD83 (1986 adj.)2.Vertical control: MNDOT BM "Paul Reset" Elev = 932.38 (NAVD88 Datum)3.Property address: 14565 Irish Ave N. Hugo, MN 55038PID: 23031212400024.Existing Acreage: 871,187 Sq. Ft. or 20.00 Acres5.Proposed Lot Areas:Parcel A: 435,595 Sq. Ft. or 10.00 AcresParcel B: 435,605 Sq. Ft. or 10.00 Acres6.The property is zoned as (AG) Agricultural (per City of Hugo Zoning Map)Building Setbacks: (per City of Hugo Zoning Code)Minimum Parcel Requirements:Front yard: 40 feetMinimum Parcel Size: 10 AcresSide yard: 20 feetMinimum Parcel Width: 300 feet Rear yard:50 feetMinimum Parcel Depth: 480 feetWetland:25 feet7.Contours shown are LIDAR derived on NAVD 88 datum provided by MNDNR. The electronic LiDAR data was ordered and received on 09/14/2023.8.The current City of Hugo regulations governing building elevations are as follows:Lowest Building opening elevations shall meet the following criteria:At least 3 feet above the 100-year high water elevation of adjacent surface watersLowest floor elevations shall meet all of the following criteriaAt least 2 feet above the 100-year flood elevation of adjacent surface watersAt least 1 foot above the emergency overflow of adjacent wetlands or ditchesAt least 4 feet above the currently observed groundwater elevations in the area(based on a soil boring at the building site)At least 2 feet above the elevation of any known historic high groundwater elevations for the area9.The property lies within Zone X, areas determined to be outside the 0.2% annual chance floodplain per FEMA Map No. 27163C0143E, effective date February 2, 2010.10.This survey was done without the benefit of a title commitment. There may be additional easements that affect the subject properties that are not shown on the survey.11.The field work was performed on September 13, 2023.EXISTING PROPERTY DESCRIPTION:(per Warranty Deed Doc. No. 722259)The South twenty (S 20) acres of the following described lands, to-wit: The East sixty-four and one-half (E 64-1/2) acres of the Easthalf of the Northwest Quarter (E 1/2 of the NW 1/4) and the West fifteen and one-half (15-1/2) acres of the Southwest Quarter(SW 1/4) of the Northeast Quarter (NE 1/4) all in Section twenty-three (23), Township thirty-one (31) North, of Range twenty-one(21) West, according to the United States Government Survey thereof on file and of record in the office of the Register of Deeds inand for Washington County.DENOTES FOUND 1/2" IRON PIPEMONUMENT W/ CAP MARKED 6617UNLESS LABELED OTHERWISEDENOTES SOIL BORINGOHEOHEOVERHEAD ELECTRICWETLAND EDGEWOOD FENCEEGSEPTIC CLEANOUTELECTRIC METERGAS METERFENCE POSTELEC POLEXXXXXBARBED WIRE FENCEBUILDING WALL HATCHGRAVEL SURFACEDENOTES WETLAND AREADEED LINEEASEMENT LINEBOUNDARY LINEBUILDING SETBACK LINEQUARTER LINERIGHT-OF-WAY LINENORTHSEC.23, T31, R21CITY OF HUGOWASHINGTON COUNTY, MINNESOTANOT TO SCALEVICINITY MAPSITESBDENOTES SET 1/2" IRON PIPEMONUMENT W/ CAP 49021DENOTES SECTION CORNER MONUMENTCONCRETE SURFACEPROPOSED PROPERTY DESCRIPTIONS:PARCEL AThe South 20.00 acres of the East 64.50 acres of the East Half of the Northwest Quarter and the West 15.50 acres of the Southwest Quarter ofthe Northeast Quarter, all in Section 23, Township 31, Range 21, Washington County, Minnesota except the South 226.00 feet of said East64.50 acres of said East Half of the Northwest Quarter, also except the North 73.00 feet of the South 299.00 feet of the East 583.50 feet of saidEast Half of the Northwest Quarter, also except the South 299.00 feet of said West 15.50 acres of the Southwest Quarter of the NortheastQuarter.TOGETHER WITHAn easement for drainage and utility purposes over that part of said Southwest Quarter of the Northeast Quarter described as follows:Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter; thence North 00 degrees 21 minutes 20 seconds East,assumed bearing along the West line of said Southwest Quarter of the Northeast Quarter, a distance of 299.00 feet to the North line of the South299.00 feet of said Southwest Quarter of the Northeast Quarter; thence South 89 degrees 19 minutes 40 seconds East, along said North line ofthe South 299.00 feet, a distance of 307.63 feet to the point of beginning of the easement to be described; thence North 17 degrees 00 minutes00 seconds East, a distance of 88.16 feet; thence North 40 degrees 55 minutes 30 seconds East, a distance of 66.00 feet; thence North 80degrees 21 minutes 50 seconds East, a distance of 137.00 feet to the East line of the West 15.50 acres of said Southwest Quarter of theNortheast Quarter; thence South 00 degrees 21 minutes 20 seconds West along said East line of the West 15.50 acres, a distance of 159.50feet to said North line of the South 299.00 feet; thence North 89 degrees 19 minutes 40 seconds West along said South line of the North 299.00feet, a distance of 203.10 feet to the Point of Beginning.PROPOSED PROPERTY DESCRIPTIONS:PARCEL BThe South 226.00 feet of the East 64.50 acres of the East Half of the Northwest Quarter and the North 73.00 feet of the South 299.00 feet of theEast 583.50 feet of the East Half of the Northwest Quarter and the South 299.00 feet of the West 15.50 acres of the Southwest Quarter of theNortheast Quarter, all in Section 23, Township 31, Range 21, Washington County, Minnesota.TOGETHER WITHAn easement for drainage and utility purposes over that part of said Southwest Quarter of the Northeast Quarter described as follows:Commencing at the southwest corner of said Southwest Quarter of the Northeast Quarter; thence North 00 degrees 21 minutes 20 seconds East,assumed bearing along the West line of said Southwest Quarter of the Northeast Quarter, a distance of 299.00 feet to the North line of the South299.00 feet of said Southwest Quarter of the Northeast Quarter; thence South 89 degrees 19 minutes 40 seconds East, along said North line ofthe South 299.00 feet, a distance of 307.63 feet to the point of beginning of the easement to be described; thence continue South 89 degrees 19minutes 40 seconds East, a distance of 203.10 feet to the East line of the West 15.50 acres of said Southwest Quarter of the Northeast Quarter;thence South 00 degrees 21 minutes 20 seconds West along said East line of the West 15.50 acres, a distance of 299.00 feet to the South lineof said Southwest Quarter of the Northeast Quarter; thence North 89 degrees 19 minutes 40 seconds West along said South line of theSouthwest Quarter of the Northeast Quarter, a distance of 169.00 feet; thence North 22 degrees 00 minutes 30 seconds West, a distance of81.00 feet; thence North 26 degrees 00 minutes 00 seconds East, a distance of 170.00 feet; thence North 53 degrees 00 minutes 00 secondsWest, a distance of 100.00 feet; thence North 17 degrees 00 minutes 00 seconds East, a distance of 11.84 feet to the Point of Beginning.TOGETHER WITHAn easement for drainage and utility purposes over that part of said East Half of the Northwest Quarter described as follows:Commencing at the southeast corner of said East Half of the Northwest Quarter; thence North 89 degrees 19 minutes 40 seconds West,assumed bearing along the South line of said East Half of the Northwest Quarter, a distance of 514.05 feet to the point of beginning of theeasement to be described; thence continue North 89 degrees 19 minutes 40 seconds West along said South line of the East Half Quarter of theNorthwest Quarter, a distance of 350.00 feet; thence North 18 degrees 30 minutes 00 seconds East, a distance of 56.00 feet; thence North 46degrees 00 minutes 00 seconds East, a distance of 60.00 feet; thence North 84 degrees 00 minutes 00 seconds East, a distance of 40.00 feet;thence South 66 degrees 30 minutes 00 seconds East, a distance of 45.00 feet; thence South 06 degrees 30 minutes 00 seconds East, adistance of 63.18 feet; thence South 89 degrees 19 minutes 40 seconds East, a distance of 166.45 feet; thence South 59 degrees 19 minutes40 seconds East, a distance of 40.00 feet to the Point of Beginning.CENTERLINEPROPOSED LOT LINESOIL BORING TEST AREAS:Performed by: Josh Putt - Lic#4063 Dated: September 13, 2023Parcel AGROUND ELEV. MOTTLED SOILSOIL BORING NO. 11018.61017.5SOIL BORING NO. 21016.21015.0SOIL BORING NO. 31022.31021.2SOIL BORING NO. 41024.51023.5Minimum Low Floor Elevation must be 2 feet above 1015.0 per Soil Boring No. 2Parcel BGROUND ELEV. MOTTLED SOILSOIL BORING NO. 51014.91013.7SOIL BORING NO. 61018.71017.6SOIL BORING NO. 71014.31013.1SOIL BORING NO. 81009.51008.5Minimum Low Floor Elevation must be 2 feet above 1008.5 per Soil Boring No. 8.If building outside of the test area, additional borings shall be required for floor elevation.CERTIFICATE OF SURVEYMINOR SUBDIVISION 2 We greatly appreciate the feedback, Aaron.  Thank you!  Happy New Year.   Sent from my Verizon, Samsung Galaxy smartphone  ‐‐‐‐‐‐‐‐ Original message ‐‐‐‐‐‐‐‐  From: Aaron Zellmer  Date: 1/3/24 6:33 AM (GMT‐06:00)   To: Mark Erichson <MErichson@wsbeng.com>, jdpetryk@gmail.com, mmiron@ci.hugo.mn.us, philklein7@msn.com,  dstrub@ci.hugo.mn.us   Subject: Heather Ave Updated‐   EXTERNAL EMAIL   Good Morning, Mark and Council Members‐  I hope you all had a great Christmas and New Years!   I wanted to provide you with an update since the last City Council meeting.   I have connected with all of the neighbors with young children in the Heather Ave neighborhood who were at the  various informational meetings—and everyone agrees that the project should move forward as planned.   We all agreed that the 28ft road with surmountable curbs is a great compromise to ensure safety for the kids in the  neighborhood.   Most were able to visit 126th—and that helped them to get a visual for what our road will look and feel like—and it  provided reassurance that our neighborhood’s road would be functional and safe for pedestrians, either taking walks or  young kids playing and riding their bikes.   Again, thank you for the opportunity to be involved and for supporting our neighborhood and community!   Thank you,  Aaron   ~~~~~~~~~~~~~~  Aaron Zellmer, Ed.D.              The following items were distributed at  the Council meeting.  MEMO To: Bryan Bear, City Administrator From: Jim Compton, Jr., Fire Chief Date: 1/2/2024 Subject: Brush Unit 6109-24 ________________________________________________________________________________________ At the Hugo City Council meeting on 11/7/2022 the city council approved the purchase of a new brush truck. With over a year delay we recently took delivery of the new truck, a 2024 F350. Included in the City of Hugo’s CIP is a budget to make this F350 operational as a brush fire truck. Attached is a quote from Great Plain’s Fire for a K3 UHP 200 gallon skid unit that we are looking for approval to purchase in the amount of $39,236.00. There will also be other costs associated with making this truck operational included in the City of Hugo’s CIP budget. The expected install date is at least 3 months out. I am recommending that the City Council approve the purchase from Great Plain’s Fire. Please place this recommendation on the January 8, 2024 City Council agenda for Council consideration. City of Hugo Fire Department 5323 140th Street North Hugo, Minnesota 55038 PH: (651) 762-6362 FAX: (651) 429-3212