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Home My WebLink About2024.03.04 CC Packet A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. February 5, 2024, Council Meeting 2. February 13, 2024, HBA Business Breakfast 3. February 17, 2024, Fire Department Banquet 4. February 21, 2024, Open House on 2024 Street Project E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. Washington County Update – Attorney Kevin Magnuson 2. Hopkins Schoolhouse Progress Report – Liz Cinqueonce 3. Community Development Department Annual Report-Associate Planner Max Gort G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approve Claims Roster 2. Approve Retirement of Building Inspector Terry Hagstrom 3. Approve Performance Review for Senior Engineering Technician Liz Finnegan 4. Approve Donation to the Hugo Fire Department from the Hugo American Legion 5. Approve Lawful Gambling Exempt Permit for Ducks Unlimited for Bingo at Sal’s Angus Grill 6. Approve Lawful Off-Site Gambling Permit for Merrick, Inc, for Bingo at Good Neighbor Days 7. Approve Letter of Support for Federal Grant for MN Commercial Railway 8. Approve Final Plat and Development Agreement for Oneka Shores 3rd Addition 9. Approve Final Payment for Birch Tree Ponds Improvement Project 10. Approve Purchase of Zero Turn Mower for the Public Works Department Mayor: Tom Weidt Councilmembers: Phil Klein Mike Miron Becky Petryk Dave Strub City Council Agenda Monday, March 4, 2024 Address: 14669 Fitzgerald Ave. N. Hugo, MN 55038 Phone: 651-762-6300 Website: www.ci.hugo.mn.us H. PUBLIC HEARING 1. Nothing Scheduled I. UNFINISHED BUSINESS 1. Approve Plans and Specifications and Authorize Advertisement for Bids for 125th St and Dellwood Ridge Improvement Project J. NEW BUSINESS 1. Nothing Scheduled K. VISITOR PRESENTATIONS 1. Nothing Scheduled L. COUNCIL PRESENTATIONS 1. Nothing Scheduled M. ADMINISTRATIVE PRESENTATIONS 1. Schedule Council Workshop for Monday, April 22, 2024 2. Citywide Spring Cleanup on Saturday, May 4, 2024 3. Schedule Bus Tour for Saturday, October 5, 2024 4. Schedule Fire Department Open House on Saturday, October 5, 2024 N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MARCH 4, 2024 D.1 Minutes for the February 5, 2024, Council Meeting D.3 Minutes for the February 13, 2024, HBA Business Breakfast D.3 Minutes for the February 17, 2024, Fire Department Banquet D.4 Minutes for the February 21, 2024, Open House on 2024 Street Project Staff recommends Council approve the above minutes as presented. F.1 Washington County Update – Attorney Kevin Magnuson Attorney Kevin Magnuson will provide an update on the Washington County Attorney’s Office and trends in Washington County F.2 Hopkins Schoolhouse Progress Report – Liz Cinqueonce At its June 12, 2023, meeting, Council approved the 15-year lease agreement with the newly formed Hopkins Schoolhouse and Heritage Center Committee. The committee will report to Council on their progress in the last year and provide information on their next milestones. F.3 Community Development Department Annual Report-Associate Planner Max Gort Associate Planner Max Gort will present to Council the 2023 Community Development Annual Report. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G.2 Approve Retirement of Building Inspector Terry Hagstrom Terry Hagstrom was hired by the City and began employment as a Building Inspector on July 12, 2021. Terry has submitted his letter of retirement. Staff recommends Council approve the retirement of Building Inspector Terry Hagstrom effective March 29, 2024. G.3 Approve Performance Review for Senior Engineering Technician Liz Finnegan Liz Finnegan was hired in March, 2019, as the City’s Senior Engineering Technician. Public Works Director Scott Anderson recommends Council approve the performance review for Senior Engineering Technician Liz Finnegan. G.4 Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion has requested to donate $1,000 to the Hugo Fire Department from pull-tab proceeds for equipment and training. All donations to the Fire Department must be approved by the Council. Staff recommends Council approve the donation of $1,000 to the Hugo Fire Department G.5 Approve Lawful Gambling Exempt Permit for Ducks Unlimited for Bingo at Sal’s Angus Grill Forest Lake Ducks Unlimited, a nonprofit organization, is applying for a Lawful Gambling Exempt Permit to conduct Bingo and raffles at their Banquet at Sal’s Angus Grill on Sunday, March 24, 2024. This permit is issued by the MN Gambling Control Board after it is approved by the City. Staff recommends Council approve the Lawful Gambling Exempt Permit for Ducks Unlimited. G.6 Approve Lawful Off-Site Gambling Permit for Merrick, Inc, for Bingo at Good Neighbor Days Merrick currently conducts Purse Bingo at the Hugo Legion. Merrick is working with the Hugo Lions Club to hold Bingo under their gambling permit during Good Neighbor Days on June 8-9 at Lions Park. An Off-Site Gambling Permit approved by Council is necessary for Merrick, Inc. to do this. Staff recommends Council approve the Off-Site Gambling Permit for Merrick, Inc. G.7 Approve Letter of Support for Federal Grant for MN Commercial Railway MN Commercial Railway is applying for a Consolidated Rail Infrastructure and Safety Improvements (CRISI) program grant through the Federal Railroad Administration (FRA) to Replace aging '70s era locomotives with new diesel locomotives that will significantly reduce emissions, fuel consumption and engine-related noise levels. MN Commercial Railway is requesting Council provide a letter of support for the grant. Staff recommends Council approve a letter to the Federal Railroad Administrator in support of the grant for MN Commercial Railway. G.8 Approve Final Plat and Development Agreement for Oneka Shores 3rd Addition M/I Homes is requesting approval of a final plat and development agreement in order to plat 77 lots and 1 outlot on parcels located north of Goodview Avenue and east of Highway 61 along the west side of Oneka Lake. The City Council reviewed and approved the preliminary plat and PUD for The Shores of Oneka Lake at its June 6, 2022, meeting. This request will plat 77 lots for the third phase of the development. The lots meet the minimum lot standards and requirements outlined in the regulations for The Shores of Oneka Lake PUD. Staff recommends approval ofthe resolution approving the Final Plat and Development Agreement for The Shores of Oneka Lake 3rd Addition. G.9 Approve Final Pay Request No. 3 for 2023 Birch Tree Ponds Street Improvement Project Northwest Asphalt, Inc. has submitted Pay Request No. 3 in the amount of $126,908.21 for work certified through November 30, 2023, on the 2023 Birch Tree Ponds Street Improvement Project. The punch-list has been completed and this is the final pay application for the project. Staff recommends Council approve payment to Northwest Asphalt, Inc. in the amount of $126,908.21 and formally accept the project. G.10 Approve Purchase of Zero Turn Mower for the Public Works Department The Public Works Department is requesting approval to purchase a 2024 Ferris Zero Turn Mower and EZ dump hopper to replace the 2006 Toro Mower that has reached its end of useful life. Money for the purchase is included in the 2024 CIP budget. Staff recommends Council approve the purchase of the mower and dump hopper from L.T.G. Power Equipment in the amount of $22,221.55. H.1 Approve Plans and Specifications and Authorize Advertisement for Bids for 125th St and Dellwood Ridge Improvement Project Previously the Council had authorized staff to prepare plans and specifications for the 2023 Birch Tree Ponds Area Street Improvements. Plans and Specifications have been prepared and are ready to be advertised for bidding. Staff is requesting approval of the plans and specifications for the project and authorization to advertise for bids. Staff will place the advertisement for bids which is required to run for a minimum of 21 days. Plans and Specifications are available for review at City Hall. Consideration of awarding a construction contract will occur at a future City Council meeting. Staff recommends approval of the resolution approving plans and specifications and authorizing advertisement for bids for the 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project. M.1 Schedule Council Workshop for Monday, April 22, 2024 Staff would like to hold a workshop with the Council to discuss bridges, cannabis and shoreland ordinances, and Fire Department staffing structure. Staff recommends Council schedule the workshop for Monday, April 22, 2024, at 6 p.m. at the Pede Pedersen Pavilion. M.2 Citywide Spring Cleanup on Saturday, May 4, 2024 Staff has been working with Washington County on the Spring Cleanup Dates. Staff recommends Council approve the date of May 4, 2024, for the Citywide cleanup. M.3 Schedule Bus Tour for Saturday, October 5, 2024 Staff recommends Council schedule the annual bus tour for Saturday, October 5, 2024, beginning at 10 a.m. Beginning and ending locations to be determined. M.4 Schedule Fire Department Open House on Saturday, October 5, 2024 The Fire Department is holding their annual Open House on Saturday, October 5, 2024, from 11-3 p.m. Staff recommends Council schedule a meeting to attend the Fire Department Open House. N. Adjournment MINUTES City Council Meeting City Hall Council Chambers Monday, February 5, 2024 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community Development Director Rachel Juba, Parks Planner Shayla Denaway, City Clerk Michele Lindau Approval of Minutes for the January 8, 2024, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on January 8, 2024, as presented. All Ayes. Motion carried. Approval of Minutes for the January 22, 2024, Council Goal Setting Session Klein made motion, Strub seconded, to approve the minutes for the Goal Setting Session held on January 22, 2024, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by adding approval of a letter to of support for CDGB funding for Hammer & NER All Ayes. Motion carried. Parks Annual Report Parks Planner Shayla Denaway presented the 2023 Parks Commission Annual Report. She talked about the North Star Wetland Bank that was now into year three. The wetlands were being restored on the school and City sites with the goal to construct trails. Monitoring work was continuing and now going into the prospectus phase. In the past year, the City also worked on the 121st Street walk-in access to Bald Eagle Lake. The Watershed District did not want to partner with the City on the project, but the Public Works Department graded the property and put gravel down. The City received positive feedback. There was the kickoff in 2023 for the Glacial Hills Regional Trail project. Community meetings were being held on proposed trail Council Meeting Minutes for February 5, 2024 Page 2 of 8 routes that the County was evaluating. Development of the Bernin property at 6540 Greene Avenue also began. The Bernins lived there until the end of 2022 when they terminated the lease. The park master plan was updated, and construction documents were in progress. In 2023, Hanifl shelter was repainted, and the Rice Lake Reserve developers partnered for a trail along CSAH 8 to connect the development to the Hanifl Fields Park. The City’s new facility rental program was launched in 2023, and there were over 500 rentals and around $15,000 in revenue during the first six months with half the bookings done solely online. A grand opening of the Pede Pedersen Pavilion was also in 2023, and along with Lions Volunteer Park, received the Award of Excellence from the Minnesota Recreation and Parks Association. Special events held in 2023 included a sledding party, outdoor concert at the Pede Pedersen Pavilion, Kids ‘n Biz, and the third annual Santa Party and Tree Lighting. Weidt asked if there was any feedback from those using the pavilion, and Klein asked about the cleaning. Danaway responded that the building seemed very well received, and the City was using a cleaning company that had staff coming in after every event. Approval of Consent Agenda Miron made motion, Petryk seconded, to approve the following Consent Agenda: All Ayes. Motion carried. 1. Approve Claims Roster 2. Approve Annual Performance Review for Finance and Public Works Administrative Assistant Jennifer Compton 3. Approve Tom Kaspszak as New Fire Department Chief Engineer 4. Approve Advertisement for Public Works Summer Seasonal Workers 5. Approve Advertisement for Administrative Intern 6. Approve Donation from the Hugo American Legion to the Hugo Fire Department 7. Approve Special Event Permit for Beatercross Snowmobile Race on Saturday, March 16, 2024 8. Approve Resolution Appointing Election Judges for the Presidential Primary Election on March 5, 2024 9. Approve Agreement with Northeast Youth and Family Services 10. Approve Pay Request No. 5 to Arnt Construction for 159th/TH61 Roundabout 11. Approve Pay Request No. 2 to CW Houle for Lift Station 12 12. Approve Pay Request No. 3 to Miller Excavating for the 140th St. Extension Project 13. Approve Letter of Support for Hammer & Ner’s CDBG Application All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Council Meeting Minutes for February 5, 2024 Page 3 of 8 Approve Annual Performance Review for Finance and Public Works Administrative Assistant Jennifer Compton At its February 7, 2022, meeting, Council approved the hiring of Jennifer Compton as the Finance and Public Works Administrative Assistant. Adoption of the Consent Agenda approved the annual performance review for Finance and Public Works Administrative Assistant Jennifer Compton. Approve Tom Kaspszak as New Fire Department Chief Engineer On Wednesday, January 24, 2024, Fire Chief Jim Compton, Jr. and Deputy Chief David Jensen conducted interviews for the open Chief Engineer position with the Fire Department. After interviewing potential candidates, Tom Kaspszak was recommended to fill the position. Tom has been with the fire department since December of 2014 and an Engineer with the department since June of 2017. Adoption of the Consent Agenda approved Tom Kaspszak as the new Chief Engineer with a start date of February 1, 2024. Approve Advertisement for Public Works Summer Seasonal Workers Staff had requested authorization to advertise and hire a total of seven seasonal employees for the Public Works Department. In the 2024 General Fund Budget, Council approved the seasonal positions. Seasonal Public Works Employees would assist with mowing, garbage/litter removal, park maintenance, boulevard, and general Public Works maintenance. A starting hourly wage of $18.00/hour was budgeted in the 2024 General Fund Budget for these positions. These positions would not exceed 40 hours per week. Adoption of the Consent Agenda approved the advertisement for Public Works Summer Seasonal workers. Approve Advertisement for Administrative Intern Included in the 2024 Budget was a position for an Administrative Intern. The person in this position would help with miscellaneous administrative projects and assist the City Clerk in the 2024 elections. Adoption of the Consent Agenda approved the advertisement for an Administrative Intern. Approve Donation from the Hugo American Legion to the Hugo Fire Department The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department for equipment. All donations to the Fire Department needed to be approved by the Council. Adoption of the Consent Agenda approved the $1,000 donation from the Hugo American Legion to the Hugo Fire Department. Approve Special Event Permit for Beatercross Snowmobile Race on Saturday, March 16, 2024 The Hugo Knight Riders Snowmobile Club had applied for a Special Event Permit to hold Beatercross on the Whitaker property located at 7195 137th street. The event would be a backyard snow-cross style vintage snowmobile race for sleds 2003 and older. This would be the second Council Meeting Minutes for February 5, 2024 Page 4 of 8 time the event was held under a Special Event Permit. The event would take place on Saturday, March 16, from 10 a.m. to 4 p.m. Entry fee would be $10, and all proceeds would go to the Hugo Knight Riders Snowmobile Club. Their application included their plans for trash disposal, porta potties, insurance, EMT/EMS services, ticket taking, food and alcohol, small portable tents, and signage. Parking for 350-400 cars would be available on the Whitaker property. This event required a Special Event Permit approved by Council because there would be alcohol, likely over 200 people in attendance, and amplified sound for snowmobile race related announcements. In the absence of snow, the event would be cancelled. Adoption of the Consent Agenda approved the Special Event Permit for Beatercross as described in the application materials and conditions in the permit memo. Approve Resolution Appointing Election Judges for the Presidential Primary Election on March 5, 2024 In 2024, there would be three elections held in the City of Hugo beginning with the Presidential Primary Election on March 5, 2024. Staff had prepared a resolution appointing judges to work the March 5th election. The Primary Election in August and the General Election in November will require a greater number of judges. Adoption of the Consent Agenda approved RESOLUTION 2024-3 APPOINTING ELECTION JUDGES FOR THE PRESIDENTIAL NOMINATING PRIMARY ELECTION IN THE YEAR 2024. Approve Agreement with Northeast Youth and Family Services Over the past several years, the City had entered into an agreement with Northeast Youth and Family Services to support programs for Hugo families related to counseling, intervention, and enrichment. Through this agreement, the City sponsored NYFS by providing financial support. In the 2024 budget, Council approved $17,073 in funding for their youth diversion services. Adoption of the Consent Agenda approved the agreement with Northeast Youth and Family Services. Approve Pay Request No. 5 to Arnt Construction for 159th/TH61 Roundabout Arnt Construction Company had submitted Pay Request No. 5 in the amount of $152,648.03 for work certified through December 31, 2023, on the TH61/159th Street Roundabout Improvement Project. The temporary lighting at the roundabout had been removed and new permanent lighting had been installed on the project. Punch-list items would be completed in the spring. Adoption of the Consent Agenda approved payment to Arnt Construction Company in the amount of $152,648.03. Approve Pay Request No. 2 to CW Houle for Lift Station 12 C.W. Houle, Inc. had submitted Pay Request No. 2 in the amount of $157,729.54 for work certified through December 31, 2023, on the Lift Station No. 12 Project. All underground work was now complete on the project. Adoption of the Consent Agenda approved payment to C.W. Houle, Inc. in the amount of $157,729.54. Council Meeting Minutes for February 5, 2024 Page 5 of 8 Approve Pay Request No. 3 to Miller Excavating, Inc. for the 140th St. Extension Project Miller Excavating, Inc. had submitted Pay Request No. 3 in the amount of $18,959.26 for work certified through December 31st, on the 140th Street Extension Project. The punch-list had been completed and this was the final pay application for the project. Adoption of the Consent Agenda approved payment to Miller Excavating, Inc. in the amount of $18,959.26 and formally accepted the project. Approve Letter of Support for Hammer & Ner’s CDBG Application Hammer & NER had requested Hugo’s support on its application for 2024-2024 Community Development Block Grant (CDBG) funding. Hammer & NER had two group homes located in Hugo. The funding would be used towards improvements to the buildings including flooring work in the bedrooms and living room spaces of both homes, and the installation of a medication station in each home to make the process of medication distribution smoother for staff and people supported. The funding would provide Hammer & NER the additional resources they need to further their efforts to improve the quality of life for people in the community and their caregivers. Adoption of the Consent Agenda approved the letter of support for Hammer & NER request for funding from through the CDBG program. Approve Final Plat and Development Agreement for 1st and 2nd Addition of Watercrest of Hugo (Formerly Goodview Estates) This was asked to be removed from the Consent by a resident in the audience. Artemis Development Company, LLC., had requested approval of two final plats and development agreements for property located west of Goodview Avenue and south of Egg Lake Road (CSAH 8). The first phase was Watercrest of Hugo that would plat 30 single family lots and the second phase was Watercrest of Hugo 2nd Addition that would plat 29 single family lots. The City Council approved the preliminary plat formerly known as Goodview Estates at its August 1, 2022, meeting. The lots met the minimum lot standards and requirements outlined in the regulations for the Single Family Detached Residential (R-3) zoning district. The final plats would have the new name “Watercrest of Hugo”. Ann Broste, 5965 138th Street stated that she had attended the July 14, 2023, Planning Commission meeting where many items were discussed. She said she now understood there was a different developer, and she was concerned whether they needed to comply with previous approvals. City Administrator Bryan Bear explained that when the City approves an application, they are approving the application, not the developer. The new developer would be subject to the same requirements that were approved for the old developer, Integrity Land Company. Major changes to the plan would trigger new approvals. Steve Juetten addressed the Council saying he was a representative for Artemis Development. He explained they were a new company comprised of Tradition Land Development and Gahan Company and together have developed over 10,000 lots around the community. He said he had Council Meeting Minutes for February 5, 2024 Page 6 of 8 approached Community Development Director Rachel Juba many times regarding the approvals, and she confirmed with him that he would be following all the previously approved requirements. Juetten said they would be following the plan, and he provided additional details on tree preservation and drainage. Klein made motion, Miron seconded, to approve. RESOLUTION 2024-4 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR “WATERCREST OF HUGO” LOCATED WEST OF GOODVIEW AVENUE NORTH AND SOUTH OF EGG LAKE ROAD NORTH, and RESOLUTION 2024-5 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR “WATERCREST OF HUGO 2ND ADDITION” LOCATED WEST OF GOODVIEW AVENUE NORTH AND SOUTH OF EGG LAKE ROAD NORTH. All Ayes. Motion carried. Approve 2024 City Council Focus Goals and Ongoing Priorities The Council held their annual Goal Setting Workshop on Monday, January 22, 2024. Council reviewed and discussed goals from 2023 and the 2024 goals that were drafted by staff with input from the commissions. City Administrator Bryan Bear talked about some of the proposed 2024 goals that included amending the street CIP, addressing the new laws on the sale and manufacturing of cannabis, reviewing ordinances on apartments and shoreland, and addressing water conservation and other water related topics. Bear asked Council if they wanted to make any changes to the goals as drafted, and recommended the Council approve the 2024 goals. Miron made motion, Strub seconded, to approve the 2024 City Focus Goals and Ongoing Priorities as presented by staff. All Ayes. Motion carried. Update on Bernin Property and Approval of Application for DNR Recreational Grant Parks Planner Shayla Denaway explained the Bernin property at 6540 Greene Avenue was purchased by the City in 2002. The Bernin’s continued to live there until they terminated the lease in 2022 and sold the City an adjoining lot. A master plan was done in 2024 and redone in 2023. The Bernin Park Master Plan was approved by the City Council at the August 21, 2023, meeting. At the same meeting, a proposal from WSB was approved to draft construction plans for the park, which were currently in progress. Construction of park amenities at Bernin Park would include a parking lot, combination of gravel and paved trails, fishing pier, benches, and lake overlooks. These amenities would qualify for the MN DNR Outdoor Recreation Grant Program. Oneka Lake park will continue to be an active park. The Shores of Oneka Lake development to the north was progressing, and the trail will connect to the neighbors. Denaway explained the grant pre-application was due February 29, 2024. Notification of award would be at the end of Fall. Construction would start in 2025 and needed to be done by June 2026. The grant required a 50% match, and the maximum award was $350,000. Petryk asked if the plan was to ask for the full amount available, and Denaway confirmed it was. Council Meeting Minutes for February 5, 2024 Page 7 of 8 Petryk made motion, Klein seconded, to approve RESOLUTION 2024-6 APPROVING APPLICATION FOR MN DNR OUTDOOR RECREATION GRANT to SERVE BERNIN PARK. All Ayes. Motion carried. Schedule Mayor’s State of the City Address at the HBA Breakfast on Tuesday, February 13, 2024 City Administrator Bryan Bear informed council the Hugo Area Business Association would be holding a business breakfast on Tuesday, February 13, 2024, at the Blue Heron Grill from 7:30 - 9 a.m. where Mayor Weidt would be presenting the State of the City Address. Miron made motion, Klein seconded, to schedule a meeting to attend the HBA Breakfast on Tuesday, February 13, 2024. All Ayes. Motion carried. Reminder- Fire Department Annual Banquet on Saturday, February 17, 2024 City Administrator Bryan Bear reminded Council had scheduled a meeting to attend the Fire Department Annual Banquet on Saturday, February 17, 2024, at 5 p.m. at the Hugo American Legion. Cancel Regular City Council Meeting Due to Presidents’ Day on February 19, 2024 City Administrator Bryan Bear explained the second regular Hugo City Council meeting was scheduled for February 19, 2024, was the same day as the Presidents’ Day Holiday, and he recommended Council cancel this meeting. Klein made motion, Petryk seconded, to cancel the February 19, 2024, Council meeting. All Ayes. Motion carried. Schedule Open House for 125th Street and Dellwood Ridge Improvements on Wednesday, February 21, 2024 City Administrator Bryan Bear informed Council that staff had scheduled an Open House on Wednesday, February 21, 2024, from 6-7 in the Oneka Room to present the plans for the 125th Street and Dellwood Ridge Street Improvement Project. Strub made motion, Klein seconded, to schedule a meeting to attend the Open House on February 21, 2024. All Ayes. Motion carried. Council Meeting Minutes for February 5, 2024 Page 8 of 8 Adjournment Klein made motion, Miron seconded, to adjourn at 7:44 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk MINUTES City Council-HBA Business Breakfast Blue Heron Tuesday, February 13, 2024 7:30 a.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None Council attended the Hugo Area Business Association sponsored breakfast at the Blue Heron, 14725 Victor Hugo Boulevard. The Mayor presented the State of the City Address. The meeting concluded at aproximately 9 a.m. Respectfully Submitted, Michele Lindau City Clerk MINUTES City Council-Fire Department Banquet Hugo American Legion Saturday, February 17, 2024 5:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub COUNCIL ABSENT: Weidt Council attended the annual Fire Department Banquet held at the Hugo American Legion. Respectfully Submitted, Michele Lindau City Clerk MINUTES City Council-Open House on 2024 St. Project Hugo Oneka Room Wednesday, February 21, 2024 6:00 p.m. COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None Council attended the open house held to present the plans and specifications for the 2024 street project that included improvements to 125th Street and the streets in the Dellwood Ridge neighborhood. Respectfully Submitted, Michele Lindau City Clerk City of Hugo Claims March 4, 2024 G. 1 Vendor Invoice Amount Description Department Abdo Financial Solutions LLC 483199 2,850.00$ Accounting Assistance Finance Dept ACME Tools 12375213 299.00$ Shop Tools Public Works American Planning Association 126113-202404 533.00$ 2024 Membership Dues - Bryan Bear Administration American Planning Association 2444 785.00$ NPC Conference Registration - Rachel Juba Planning & Zoning American Planning Association 2445 785.00$ NPC Conference Registration - Max Gort Planning & Zoning American Public Works Assoc 637757 288.50$ APWA Member Fees - Scott Anderson Public Works Anderson, Scott CLAIM 33.28$ Rubber Toolbox Liner (Amazon) Public Works Aspen Mills 327651 234.26$ EMT Pants & Polo Shirts Fire Dept Association of Minnesota Builiding Officials 80981049 540.00$ ICC Institute Registration - Hagstrom Building Inspections AutoNation Inc 419310 483.00$ Running Boards - Unit #121-23 Building Inspections AutoNation Inc 420036 58.53$ Parts - Unit #101-15 Public Works Battery Products Inc 67724 147.85$ Batteries Fire Dept Canteen Refreshment Services MSP89998 93.95$ Breakroom Supplies Public Works Capital City Regional Firefighters Assoc 107 50.00$ 2024 Membership Dues Fire Dept Capital One Trade Credit/Northern Tool 541202017248351 398.00$ Milwaukee Battery Packs Fire Dept CivicPlus 291426 822.54$ Supplement Pages City Clerk Comcast 1/18/2023 171.77$ Business Internet (thru February 27) Fire Dept Comcast 2/18/2024 171.77$ Business Internet (thru March 27) Fire Dept Como Lube & Supplies 701105 45.00$ Used Oil Pick Up Public Works Companion Animal Control LLC January 587.73$ Callout Fees & Mileage Animal Control Compton Jr, Jim CLAIM 16.78$ Art of Smoke Fire Training Expenses Fire Dept Compton Jr, Jim CLAIM 40.00$ David Griffin Leadership Training Expenses Fire Dept Compton, Jennifer CLAIM 448.13$ Flammables Storage Cabinet (Amazon) Public Works Compton, Jennifer CLAIM 132.20$ Shop Supplies (Amazon) Public Works Compton, Jennifer CLAIM 131.01$ Safety Labels (Amazon) Public Works Compton, Jennifer CLAIM 453.31$ Parts - Units #109, #112 & #114 (carparts.com) Street Dept Compton, Jennifer CLAIM 280.67$ Parts - Units #101 & #116 (carparts.com) Public Works Compton, Jennifer CLAIM 141.74$ Parts - Unit #108 (carparts.com) Water & Sewer Compton, Jennifer CLAIM 124.89$ Parts - Unit #117 (carparts.com) Engineering Core & Main LP U239913 218.00$ Radio Meters Water Utility Core & Main LP U239913 21.00$ Shipping - Radio Meters Water Utility Core & Main LP U242382 5,102.53$ Radio Meters Water Utility Core & Main LP U277667 2,527.38$ Hydrant Parts Water Utility Core & Main LP U303152 967.49$ Hydrant Parts Water Utility Cornerstone Occupational Health Spec. SOUFFR0000 85.00$ Personnel Testing Street Dept Cornerstone Occupational Health Spec. TAYLOR0021 50.00$ Personnel Testing Finance Dept Dalco 4194102 130.38$ Floor Cleaning Supplies (Hanifl) Parks Dept Eagle Engraving Inc 2024-1409 241.95$ Commendation Bars & Medals Fire Dept Emergency Automotive Technologies Inc DL121323-20 710.81$ iPad Mounts Fire Dept Emergency Technical Decon 1,132 315.85$ Turnout Gear Cleaning & Repairs Fire Dept Fobbe Contracting Inc 6491 500.00$ Hydrant Repairs Water Utility Forest Lake NAPA January 1,711.78$ Auto Parts and Shop Supplies Various Gene's Disposal Service Inc 497007 114.71$ February Waste Hauling - City Hall Gen Gov't Bldgs Gene's Disposal Service Inc 497007 243.85$ February Waste Hauling - Fire Station Fire Dept Gene's Disposal Service Inc 497007 1,068.03$ February Waste Hauling - PW Facility Public Works Gene's Disposal Service Inc 497007 239.49$ February Waste Hauling - Rice Lake Room Gen Gov't Bldgs Gene's Disposal Service Inc 497007 293.49$ February Waste Hauling - Lions Park Parks Dept Gene's Disposal Service Inc 497007 239.49$ February Waste Hauling - Hanifl Fields Parks Dept Gopher State One Call 4010485 149.85$ January Service Charges Water & Sewer Gopher State One Call 4010485 50.00$ 2024 Annual User Fee Water & Sewer Grainger 9970901675 31.18$ Wash Sink Cartridge Public Works H & L Mesabi Company 13087 392.00$ Parts - Unit #316-16 Stormwater Fund H & L Mesabi Company 13105 2,520.00$ Blades for Plows Street Dept Hagstrom, Terry CLAIM 131.00$ ICC Institute Mileage Building Inspections Hagstrom, Terry CLAIM 113.97$ U of M Building Seminar Mileage Building Inspections Hawkins Inc 6674922 2,678.57$ Water Chemicals Water Utility Hawkins Inc 6685402 1,100.52$ Water Chemicals Water Utility Hawkins Inc 6696148 4,117.97$ Water Chemicals Water Utility Hoernemann, Ross CLAIM 27.51$ Art of Smoke Fire Training Mileage Fire Dept Hoernemann, Ross CLAIM 19.53$ Art of Smoke Fire Training Expenses Fire Dept Hoernemann, Ross CLAIM 21.21$ Brush Truck Training Expenses Fire Dept Hoernemann, Ross CLAIM 20.00$ Gas - Unit #6109-24 (Pilot) Fire Dept Hotsy Equipment of Minnesota 19958 11.39$ Pressure Washer Hardware Fire Dept Hugo Business Association E1213 135.00$ Business Networking Meeting Various Hugo Equipment Company 201245 123.98$ Chainsaw Supplies (Tree Trimming) Street Dept Innovative Office Solutions LLC IN4447021 12.61$ Pens Administration Innovative Office Solutions LLC IN4461572 58.84$ Tape, Markers, Pencils, Etc Public Works Innovative Office Solutions LLC IN4460454 191.66$ Pens, Pencils, Post-Its, Etc Administration Instrumental Research, Inc. 5395 120.00$ Water Bacteria Testing Water Utility Page 1 City of Hugo Claims March 4, 2024 G. 1 Vendor Invoice Amount Description Department Interstate Battery System of Minneapolis 110057978 145.95$ Battery - Unit #101-12 Street Dept Jefferson Fire & Safety Inc IN311216 480.51$ Night Stick Helmet Lights Fire Dept Jefferson Fire & Safety Inc IN311510 298.38$ Faceshield Fire Dept Jensen, David CLAIM 19.68$ David Griffin Leadership Training Expenses Fire Dept Johnson Controls Fire Protection LP 23959261 1,378.34$ Alarm Testing & Inspection Gen Gov't Bldgs Klein, Lori 631800 240.00$ Additional December Cleaning Services (PPP) Parks Dept Klein, Lori 631800 750.00$ January Cleaning Services (PPP) Parks Dept Knowlan's Super Markets Inc 4940 157.31$ Meeting Supplies Administration Laughlin's Pest Control 62885 97.75$ January Pest Control Service Gen Gov't Bldgs Lawson Products 9311272674 103.76$ Bulk Hardware Supplies Public Works Lawson Products 9311283315 420.05$ Bulk Hardware Supplies Public Works Legacy Sorbents & Supply Company 9663 46.50$ Spill Absorbent Public Works Lincoln National Life Insurance Co. March 1,229.43$ Disability Premium Finance Dept Menards 26182 40.99$ Lumber & Hardware Public Works Menards 26182 17.88$ Hardware Public Works Menards 26196 41.63$ Light Bulbs, Switch Plates & Hardware Fire Dept Menards 26436 102.73$ Lumber Public Works Menards 26562 14.98$ Tape Measure Building Inspections Menards 27091 25.16$ Floor Cleaning Supplies (Hanifl) Parks Dept Menards 27091 6.98$ Circuit Breaker (Hanifl) Parks Dept Menards 27260 23.86$ Repair Supplies - Unit #108-15 Water & Sewer Menards 27260 23.86$ Repair Supplies - Unit #109-15 Street Dept Metering & Technology Solutions INV4190 395.36$ Water Meter Water Utility Metering & Technology Solutions INV4257 61.26$ Water Meter Hardware Water Utility Metering & Technology Solutions INV4258 59.26$ Water Meter Hardware Water Utility Metering & Technology Solutions INV4386 255.37$ Water Meter Water Utility Metering & Technology Solutions INV4464 1,182.02$ Water Meter Hardware Water Utility Metro-INET 1739 10,341.00$ February Computer Service Various Metropolitan Area Management Assoc 1852 25.00$ MAMA Meeting Registration - Bryan Bear Administration Minnesota Cleaning Services Inc 124027 1,055.00$ Carpet Cleaning (CH) Gen Gov't Bldgs Minnesota Department of Health Exam Fee 32.00$ Water Operator Exam Fee - Riley Hollerbach Water Utility Minnesota Recreation & Parks Assoc Registration 650.00$ CPSI Course and Exam - Rick Kieffer Parks Dept Minnesota Recreation & Parks Assoc Registration 740.00$ CPSI Course and Exam - Corey Triemert Parks Dept Minnesota Rural Water Association Registration 275.00$ Conference Registration - Hollerbach Water & Sewer Minnesota Rural Water Association Registration 275.00$ Conference Registration - Kieffer Water & Sewer Minnesota Rural Water Association Registration 275.00$ Conference Registration - Nelson Water & Sewer Minnesota Rural Water Association Registration 275.00$ Conference Registration - Pettee Water & Sewer Minnesota Rural Water Association Registration 275.00$ Conference Registration - Smith Water & Sewer Minnesota Rural Water Association Registration 275.00$ Conference Registration - Souffront Water & Sewer Minnesota Shade Tree Shore Course Registration 230.00$ Shade Tree Short Course - Riley Hollerbach Parks Dept Minnesota Shade Tree Shore Course Registration 230.00$ Shade Tree Short Course - Matt Klein Parks Dept Minnesota Shade Tree Shore Course Registration 230.00$ Shade Tree Short Course - Neal Nelson Parks Dept Minnesota Shade Tree Shore Course Registration 230.00$ Shade Tree Short Course - Tom Smith Parks Dept Minnesota Shade Tree Shore Course Registration 230.00$ Shade Tree Short Course - Miguel Souffront Parks Dept Minnesota Shade Tree Shore Course Registration 230.00$ Shade Tree Short Course - Corey Triemert Parks Dept MN Government Finance Officers Assoc 16987 70.00$ Membership Dues Finance Dept MN Pollution Control Agency Exam Fee 55.00$ Wastewater Certification Exam Fee - K. Pettee Sewer Utility MN State Community & Tech College 20620 150.00$ Fire School - Tim Olson Fire Dept NAC Mechanical Corp 222430 4,394.85$ HVAC Repairs (Hanifl) Parks Dept Northern Door Company 74343 6,821.45$ Garage Door Repairs Fire Dept Olson, Tim CLAIM 18.03$ Art of Smoke Fire Training Expenses Fire Dept Olson, Tim CLAIM 201.38$ State Fire School Lodging Fire Dept Olson, Tim CLAIM 56.13$ State Fire School Expenses Fire Dept O'Reilly Auto Parts 5914-275703 33.99$ Transfer Pump for Well Houses Water Utility O'Reilly Auto Parts 5914-276869 54.00$ Parts - Unit #6106-19 Fire Dept O'Reilly Auto Parts 5914-277582 1.14$ Pressure Washer Hardware Fire Dept Oxygen Service Company 3575248 105.96$ Welding Supplies Public Works Oxygen Service Company 8700136 496.82$ Welding Supplies Public Works Oxygen Service Company 8700137 94.72$ Welding Supplies Public Works Oxygen Service Company 8701447 371.89$ Welding Supplies Public Works Oxygen Service Company 8705839 225.00$ Welding Supplies Public Works Palmquist, Jason CLAIM 14.03$ Art of Smoke Fire Training Expenses Fire Dept PermitWorks LLC 2024-0032 1,495.00$ PermitWorks Software Support Building Inspections PermitWorks LLC 2024-0032 1,495.00$ Code Enforcement Software Support Building Inspections PermitWorks LLC 2024-0032 595.00$ PermitWorks Scheduler Software Support Building Inspections Press Publications 796304 283.30$ 2024 Summary Budget Statement Ordinances/Proceedings Pump and Meter Service Inc 10006520 400.00$ Repairs - Diesel Fuel Pump Public Works Ricoh USA, Inc 108035219 194.61$ March Copier Lease Payment Public Works Roettger, Jim CLAIM 23.36$ Brush Truck Training Expenses Fire Dept Page 2 City of Hugo Claims March 4, 2024 G. 1 Vendor Invoice Amount Description Department Safe-Fast Inc INV286152 356.00$ Safety Supplies Public Works Sherwin - Williams Co 4127-3 23.48$ Paint (Hanifl) Parks Dept Signature Lighting Inc 1380 228.61$ Streetlight Repairs Street Dept Smith, Thomas CLAIM 53.65$ Drill Rental - Water Tower No. 3 (Menards) Water Utility Stabner Electric LLC 4054 127.50$ Electrical Work - Switch Replacements Fire Dept Stabner Electric LLC 4090 106.25$ Electrical Work - Monument Sign (CSAH 8) Street Dept T-Mobile 870254054 572.48$ Cellular Phone Charges Various T-Mobile 870254054 10.50$ Tower No. 4/Well No. 6 Cradlepoint Water Utility T-Mobile 870254054 10.50$ Rice Lake Cradlepoint Administration T-Mobile 870254054 40.25$ Hanifl Cradlepoint Parks Dept Total Control Systems Inc 11090 220.05$ Tech Labor - Wells No. 2 & No. 3 Water Utility Total Control Systems Inc 11090 220.05$ Tech Labor - Lift Stations No. 2 & No. 5 Sewer Utility TruGreen 2/13/2024 5,391.96$ 2024 Service Agreement - Hanifl Fields Parks Dept TruGreen 2/13/2024 3,453.20$ 2024 Service Agreement - Lions Park Parks Dept TruGreen 2/13/2024 2,046.21$ 2024 Service Agreement - Arcand Park Parks Dept TruGreen 2/13/2024 2,028.84$ 2024 Service Agreement - Beaver Ponds Parks Dept TruGreen 2/13/2024 1,485.04$ 2024 Service Agreement - Oneka Lake Park Parks Dept TruGreen 2/13/2024 1,448.52$ 2024 Service Agreement - CSAH 8 Street Dept TruGreen 2/13/2024 1,408.44$ 2024 Service Agreement - Arbre Park Parks Dept TruGreen 2/13/2024 1,347.33$ 2024 Service Agreement - Hanifl Fields Grub Parks Dept TruGreen 2/13/2024 1,300.00$ 2024 Service Agreement - Diamond Point Parks Dept TruGreen 2/13/2024 1,300.00$ 2024 Service Agreement - Oakshore Parks Dept TruGreen 2/13/2024 1,096.40$ 2024 Service Agreement - Fire Hall Fire Dept TruGreen 2/13/2024 1,010.60$ 2024 Service Agreement - Trails Street Dept TruGreen 2/13/2024 962.24$ 2024 Service Agreement - Val Jean Park Parks Dept TruGreen 2/13/2024 730.92$ 2024 Service Agreement - Well 2/Tower 2 Water Utility TruGreen 2/13/2024 663.86$ 2024 Service Agreement - Boulevards Street Dept TruGreen 2/13/2024 640.20$ 2024 Service Agreement - Victor Square Park Lawn Parks Dept TruGreen 2/13/2024 619.24$ 2024 Service Agreement - Heritage Ponds Park Parks Dept TruGreen 2/13/2024 566.28$ 2024 Service Agreement - Public Works Public Works TruGreen 2/13/2024 488.88$ 2024 Service Agreement - City Hall Gen Gov't Bldgs TruGreen 2/13/2024 399.72$ 2024 Service Agreement - Cove Park Parks Dept TruGreen 2/13/2024 371.64$ 2024 Service Agreement - Frog Hollow Parks Dept TruGreen 2/13/2024 366.64$ 2024 Service Agreement - Well No. 6 Water Utility Uline 173412290 187.92$ Safety Supplies Public Works UniFirst Corporation 1410038884 175.21$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs UniFirst Corporation 1410038885 186.83$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410040504 160.04$ Uniforms, Supplies & Floor Mat Services (PW) Public Works UniFirst Corporation 1410041951 92.59$ Restroom Supplies & Floor Mat Services (CH) Gen Gov't Bldgs UniFirst Corporation 1410041952 160.04$ Uniforms, Supplies & Floor Mat Services (PW) Public Works US Bank Equipment Finance 522041664 616.90$ February Copier Service Payment Administration US Bank Equipment Finance 522041664 5.38$ Overage Charges (B&W) Administration US Bank Equipment Finance 522041664 76.05$ Overage Charges (Color) Administration Verizon Wireless 9954981964 48.88$ Cellular Phone Charges Public Works Verizon Wireless 9955584272 1,011.32$ Cellular Phone Charges Various Washington County 221761 325.00$ Year End Tax Stats Finance Dept Winnick Supply 37082 40.07$ Steel Public Works Winnick Supply 37082 20.12$ Welding Supplies Public Works Witmer Public Safety Group Inc INV417428 21.54$ Shove Knives Fire Dept WSB & Associates December 65,933.16$ Engineering Fees - See Attached Breakdown Various Wyoming Canvas 4682 20.00$ Vice Cover - Unit #107-20 Water & Sewer Xcel Energy 51-0013009096-8 715.47$ Water Tower No. 4 Electric Water Utility Xcel Energy 51-0013493712-0 900.94$ Lions Park Pavilion Electric Parks Dept Xcel Energy 51-0013493712-0 862.07$ Lions Park Pavilion Natural Gas Service Parks Dept Xcel Energy 51-0013971834-1 72.12$ 152nd Street Stop Light Street Dept Xcel Energy 51-0014152504-7 88.54$ Oneka Pkwy Stop Light Street Dept Xcel Energy 51-0014686426-3 74.40$ 159th Street Light Street Dept 181,987.66$ Total Claims for March 4, 2024 Page 3 14669 Fitzgerald Avenue North, Hugo, MN 55038 • (651) 762‐6300 • www.ci.hugo.mn.us March 5, 2024 Mr. Amit Bose, Administrator Federal Railroad Administration 1200 New Jersey Avenue SE Washington, DC 20590 RE: MNNR Locomotive Emissions Reduction Project FY23/24 FRA CRISI Grant Application Dear Mr. Bose, At its March 4, 2024, meeting, the Hugo City Council unanimously voted in support of Minnesota Commercial Railway's application for the federal funding assistance needed to replace aging '70s era locomotives in its fleet by investing in the most advanced new diesel locomotives available today, with the promise of significantly improving our city's air quality by reducing emissions, as well as reducing diesel fuel consumption and moderating engine-related noise levels. The benefits to our community and local economy of this project will not only be significant and permanent but will harmonize perfectly with our own existing long-term goals for improvements in our community's quality of life. We urge you to approve Minnesota Commercial Railway's request and grant the 80 percent federal funding needed to assure this timely and impressive project's success. Sincerely, Bryan J Bear City Administrator CC: Honorable Mayor and Council Agenda Number G.8 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT TO: Bryan Bear, City Administrator FROM: Rachel Juba, Community Development Director SUBJECT: M/I Homes Minneapolis/St. Paul, LLC. Final Plat and Development Agreement for The Shores of Oneka Lake 3rd Addition DATE: February 28, 2024 for the City Council Meeting of March 4, 2024 1.PROPOSED MOTION: Move to approve the resolution approving the Final Plat and Development Agreement for The Shores of Oneka Lake 3rd Addition. Approval of the Final Plat requires a 3/5 vote of the City Council. 2.DESCRIPTION OF REQUEST: The applicant is requesting approval of a final plat and development agreement in order to plat 77 lots and 1 outlot on parcels located north of Goodview Avenue and east of Highway 61 along the west side of Oneka Lake. The final plat will include 38 villa lots and 39 single family lots. The City Council reviewed and approved the preliminary plat and PUD for The Shores of Oneka Lake at its June 6, 2022, meeting. On December 19, 2022 the City Council approved the final for The Shores of Oneka Lake platting 50 lots. On September 5, 2023, the City Council approved the final plat for The Shore of Oneka Lake 2nd Addition platting 14 lots. This request will plat 77 lots for the third phase of the development. The lots meet the minimum lot standards and requirements outlined in the regulations for The Shores of Oneka Lake PUD. The park dedication requirement will be met by fee for a total of $155,771 ($2,023 per unit). A portion of the Park Dedication was previously satisfied by dedication of 3.89 acres of upland on Outlot G. 4.RECOMMENDATION: Staff recommends approval the resolution approving the Final Plat and Development Agreement for The Shores of Oneka Lake 3rd Addition. The Shores of Oneka Lake 3rd Addition Final Plat and Development Agreement Page 2 ATTACHMENTS: a) Location Map b) Resolution Approving the Final Plat and Development Agreement c) Engineer’s Memo dated February 28, 2024 d) Draft Development Agreement e) Final Plat Graphics f) Final Plat Construction Plans RESOLUTION 2024-____ APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR M/I HOMES OF MINNEAPOLIS/ST. PAUL, LLC, FOR THE SHORES OF ONEKA LAKE 3rd ADDITION WHEREAS, M/I Homes of Minneapolis/St. Paul, LLC, has requested approval of a final plat for the property legally described as follows: Outlot E and F, The Shores of Oneka Lake WHEREAS, the Planning Commission has reviewed the preliminary plat and PUD at a duly called public hearing and recommended approval of the preliminary plat and PUD; and WHEREAS, the City Council approved the preliminary plat and PUD at its meeting on June 6, 2022. NOW, THEREFORE, BE IT HEREBY RESOVLED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the request by M/I Homes of Minneapolis/St. Paul, LLC,, for a final plat, subject to the following conditions: 1. The final plat is approved to allow the creation of 77 lots and 1 outlot, in accordance with the plans and application received by the City on January 4, 2024, except as amended by this resolution. 2. The development shall substantially compl y with all plans and conditions of the PUD and preliminary plat approval granted by the City on June 6, 2022. 3. Development standards shall comply with Resolution 2022-32 and 2022-33, and as amended. 4. The developer shall comply with all conditions outlined in the City Engineer’s memo dated February 28, 2024, and revisions required in “redlined” comments from the City Engineer. 5. Outlot use and ownership: Outlot Ownership Use A M/I Homes Future development 6. Temporary drainage and utility easements shall be located over Outlot A. 7. The developer shall work with staff on Outlot G, The Shores of Oneka Lake amenities and connections to the parks to the south. Resolution 2024-___ The Shore of Oneka Lake 3rd Addition Final Plat and Development Agreement 8. The developer shall design and install a stormwater re-use system for irrigation of the individual lots. 9. The developer shall establish a property owners association for the development to own/operate/maintain common elements, monument signage, landscaping, and the water re-use system. The property owners association documents shall be reviewed and approved by staff prior to recording the plat. 10. The landscaping planned for the plat shall be installed in one phase. The developer shall take proper precautions to protect the trees as the homes are being built. 11. Each home shall include a minimum of 2 parking spaces within the driveway. The driveway widths shall be a maximum of 24 feet at the right of way line. 12. Staff will continue to work with the applicant on the street lighting plan. Exact locations of the street lights shall be reviewed and approved by staff prior to installation. 13. When needed, a Letter of Map Revision will need to be prepared and submitted for FEMA approval so that the existing floodplain boundaries and elevations can be revised per the plans. 14. The developer shall obtain all necessary local, state, and federal permits. 15. The property owners association shall be responsible for maintenance of all development signage (if any) and landscaping within the outlots, common space, and the 159th Street roundabout. 16. Prior to recording the final plat: a) The developer shall provide letter of credits for the development improvements and round-about improvements. The developer shall provide an escrow to the City for the roundabout improvements with the bids are received by the City, plus contingencies. All fees outlined in Exhibit C shall be paid. b) The developer must obtain all necessary stormwater management and wetland conservation act (WCA) permits from the City. c) The developer shall pay $155,771 ($2,023/lot) in full to satisfy the required cash in lieu of parkland dedication requirement. A portion of the Park Dedication was previously satisfied by dedication of 3.89 acres of upland on Outlot G. d) The developer shall pay the sewer and water trunk fees for each lot at final plat. The City’s SAC and WAC fees will be paid at the time building permits issued. Resolution 2024-___ The Shore of Oneka Lake 3rd Addition Final Plat and Development Agreement e) The developer shall obtain approval from Xcel Energy on the crossing and encroachment of the powerline easement for improvements within the easement such as grading and trail. f) The applicant shall provide copies of the property owners association documents/covenants for City review and approval. A copy of the document shall be filed for recording with the final plat. g) A stormwater reuse agreement shall be reviewed and approved by staff and recoded at Washington County. h) The developer shall enter into a development agreement, shall agree to complete all improvements, and pay all fees as required by the agreement. 17. Prior to the issuance of building permits: i) The applicant shall file the final plat, development agreement and associated documents with Washington County. Proof of recording shall be provided to the City. j) If a sales trailer is located in the property, a site plan and building elevations shall be submitted for City review and approval. 18. Prior to the issuance of Certificate of Occupancy: k) All public improvement required with the development agreement shall be installed. ADOPTED by the City Council on March 4, 2024. ___________________________ Tom Weidt, Mayor ATTEST: _________________________________ Michele Lindau, City Clerk S:\Users\R_Juba\DEVELOPMENT PROJECTS\The Shores of Oneka Lake\The Shores of Oneka Lake 3rd Addition Final Plat\Engineers Memo and Comments\LTR-r juba-Shores of Oneka Lake 3rd Final Plat - 20240228.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM February 28, 2024 Ms. Rachel Juba Community Development Director City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Shores of Oneka Lake 3rd Addition Final Plat Review WSB Project No. 024379-000 Dear Ms. Juba: We have reviewed the Final Plat submittal for the Shores of Oneka Lake 3rd Addition. We have reviewed the following information related to this application: • The Shores of Oneka Lake 3rd Addition Final Plat Submittal dated January 8, 2024, by Carlson McCain • The Shores of Oneka Lake 3rd Addition Sanitary Sewer, Watermain, Storm Sewer, and Street Construction Plans dated December 8, 2023, and submitted January 4, 2024. Based on the review of the documents, we offer the following Engineering comments related to this application: General/Access 1. The subject property is located east of Highway 61 at 159th Street and north of the existing Oneka Ponds development. 2. The roundabout at TH 61 and 159th Street will serve as the primary access for the development and is open to traffic as of late last fall. 3. Detailed redline comments have been provided on the plans and sent to the applicants engineer so they can be addressed in future submittals. Utility Plan 4. As identified in the City’s Comprehensive Water Supply and Distribution Plan, a 12” trunk watermain was extended north from the Oneka Ponds development, through previous phases of this development, connecting to the 12” crossing at the 159th St roundabout. This phase extends 12” trunk watermain along 158th Street to allow for extension to the properties to the north. 5. The construction plans correctly show this 12” trunk watermain being extended through the 3rd Addition, with the City of Hugo paying for oversizing costs. 6. The sanitary sewer will be connecting into the 8” sanitary sewer stubs provided in previous phases of this development. Stormwater Management 7. The site is meeting water quality requirements primarily through water reuse for onsite irrigation. The remaining water quality required will be provided by the stormwater ponds onsite. a. The applicant needs to provide the water reuse plan for review and approval prior to the approval of plans and issuance of the City stormwater permit. Ms. Rachel Juba August 31, 2023 Page 2 S:\Users\R_Juba\DEVELOPMENT PROJECTS\The Shores of Oneka Lake\The Shores of Oneka Lake 3rd Addition Final Plat\Engineers Memo and Comments\LTR-r juba-Shores of Oneka Lake 3rd Final Plat - 20240228.docx 8. The site meets rate control requirements through the stormwater ponds onsite. 9. Detailed redline drainage comments on the 3rd Addition have been provided to the applicant and will need to be addressed prior to the issuance of the stormwater permit. Wetlands 10. Site grading for the remaining portion of the development is underway and is consistent with the overall grading plan and preliminary plat approvals. All wetland impacts are proposed as part of the 2nd addition. Thank you for the opportunity to provide comments on this project. Additional detailed, red-lined comments have been provided to the applicant’s engineer and we have had meetings to discuss how they propose to modify the plans. These minor comments will need to be addressed prior to approval of the construction plans. If you have any questions, please do not hesitate to contact me at 651-286-8463. Sincerely, Mark Erichson, PE City Engineer cc: Scott Anderson, Public Works Director (email only) Liz Finnegan, Senior Engineering Technician (email only) Brian Krystofiak, Carlson McCain (email only) Return To: City of Hugo 14669 Fitzgerald Ave N Hugo, MN 55038 CITY OF HUGO WASHINGTON COUNTY, MINNESOTA DEVELOPMENT AGREEMENT The Shores of Oneka Lake 3rd Addition THIS AGREEMENT, made and entered into this _____ day of _______________, 20___ by and between the CITY OF HUGO, a Minnesota municipality organized under the laws of the State of Minnesota (hereinafter referred to as "City"); and M/I Homes Minneapolis/St. Paul, LLC., a Limited Liability Corporation, (hereinafter referred to as "Developer"). WITNESS: The Shores of Oneka Lake 3rd Addition 2 WHEREAS, the City Council of the City has, by Resolution Number 2022-33 on June 6, 2022, approved the preliminary plat for a major subdivision as proposed by the Developer to be known as "The Shores of Oneka Lake" ; and, WHEREAS, the City Council of the City has, by Resolution Number 2022-32 on June 6, 2022, approved the PUD general plan for a major subdivision as proposed by the Developer to be known as " The Shores of Oneka Lake” ; and, WHEREAS, the City Council of the City has, by Resolution Number 2024-___ on March 4, 2024, approved the final plat for a major subdivision as proposed by the Developer to be known as " The Shores of Oneka Lake 3rd Addition" (hereinafter referred to as the "Plat"); and, WHEREAS, the Plat proposed a development of an approximately 19 acre parcel of land into 77 residential lots and 1 outlot; and, WHEREAS, it is the policy of the City to enter into development contracts as contemplated in Minnesota Statutes §462.358, Subd. 2(a); and, WHEREAS, the parties hereto desire to set forth their respective rights and obligations of the parties to this Agreement. NOW, THEREFORE, in consideration of the premises and of the mutual promises and conditions contained herein, it is agreed by the parties hereto as follows: A. GENERAL ENGINEERING CONDITIONS; 1. Escrow for City Costs and Fees. Developer shall, contemporaneously with the execution of this Agreement, deposit with the City an escrow as outlined in Exhibit C to cover the cost of legal fees, engineering and construction observation fees, administrative expenses, and other costs related to this Plat, including the Highway 61 roundabout improvements construction. All fees and costs incurred by the City in connection with the Plat shall be charged against said escrow account which shall remain in effect until the expiration of the warranty period for the Plat, as defined in paragraph 7, in all events said fees and costs shall be the responsibility of the Developer and shall be paid on demand. Any funds remaining in the escrow account after the completion of the warranty period shall be refunded to the Developer. In the event that the escrow account herein is depleted, Developer agrees to post additional funds to replenish the account and to cover projected City costs. Specifically, Developer agrees that the escrow account shall maintain a balance of no less than $5,000.00. Developer shall be entitled, upon request, to an itemized statement of all costs and fees charged against this escrow account. The Shores of Oneka Lake 3rd Addition 3 2. Development Plans. In accordance with the policies and ordinances of the City, and subject to all City resolutions and approvals in connection herewith, the Developer shall construct the proposed improvements (hereinafter referred to as the "Improvements"). All Improvements shall be constructed and installed pursuant to the terms and conditions herein set forth in accordance with the plans approved and listed on Exhibit A, subject to all City resolutions and approvals listed in Exhibit B, subject to final approval by the City, and in accordance with City standards and requirements including those listed herein. In addition, all public street, utility, and storm drainage improvements shall comply with the City’s adopted specification book and the reasonable direction of City staff. 3. Authorization to Proceed with Construction. Developer agrees not to commence any grading, utility or street work within the Plat until the following are completed: 1) Construction plans are approved by the City and distributed. 2) Pre-construction conference is held. 3) Notice to Proceed is issued. 4. Construction Observation. The City, for its benefit, will provide staff of its choosing to provide construction observation for the Improvements outlined in this Agreement. All costs associated with construction observation and inspection will be the responsibility of the Developer. The Developer shall allow City staff and City consultants access to the Plat to allow for this work to occur. 5. Miscellaneous Requirements. a) Property Corners: All property corners as identified on the Plat must be monumented with iron surveyor's pipes by the Developer prior to final project acceptance, as defined in paragraph 7 of this Agreement. b) Drainage Easements: Drainage easements shall be dedicated on the Plat so as to cover any wetlands and stormwater ponding areas located below the 100-year high water levels. c) Soils Testing: Soils inspection and compaction testing by a registered professional engineer shall be accomplished on all lots where filling is required, in accordance with the approved Grading, Drainage, and Erosion Control Plan. A minimum of one (1) compaction test for all developed lots shall be obtained for every two (2) foot increment of fill that is placed. A summary of all inspections and compaction tests for all developed lots shall be provided to the City upon completion of the grading and shall be provided for a respective lot prior to the issuance of a building permit for such lot. d) Private Utilities: All private utilities that are installed, including The Shores of Oneka Lake 3rd Addition 4 electricity, telephone, natural gas and cable television, shall be installed underground. e) Mailboxes: Developer shall coordinate mailbox locations with the United States Postal Service. f) Street Lights: Street lights shall be installed within the Plat according to the Street Lighting Plan, which will first be approved by the City Engineer. Developer shall also submit its Street Lighting Plan to the applicable power company for its review, comment and approval. The installation of the street lights shall be coordinated with the applicable power company so that the street light system is installed, constructed and operated in such a manner as will harmoniously exist with other street lights within the area. g) Working Hours: Construction activity, including equipment startup and fueling, can only occur between the hours of 7:00 a.m. and 7:00 p.m. Monday through Friday; 8:00 a.m. and 5:00 p.m. on Saturdays; at no time on Sundays or holidays. h) Street Sweeping: Developer shall sweep and/or otherwise clean all streets, as needed, within and adjacent to the -Plat as a result of construction activities associated with the Plat until final acceptance of the Improvements. If the streets are not maintained in a manner acceptable to the City, after reasonable notice to the Developer the City will arrange for the street sweeping at Developer’s cost. i) Placement of Bituminous Wear Course: The bituminous wear course can be placed on all streets once all of the following have occurred: 1. A Certificate of Occupancy has been issued for at least 75% of the lots or a cash escrow in the amount of $10,000 has been deposit with the City which will be held until 75% of the lots have received Certificates of Occupancy. At the City’s discretion, the wear course may be placed prior to having 75% occupancy. If applicable, the warranty period shall be extended an additional one (1) year for a total of two (2) years from final acceptance. In no case shall the wear course be placed with less than 50% occupancy. 2. The base course on all streets has been in place for at least one full freeze-thaw cycle. 3. City staff or its assignees have visually inspected all roadways and curb within the Plat, and any repairs necessary as a result of said inspection are complete and written approval issued. 6. Project Completion: The Improvements listed herein on Exhibit A, including street, sanitary sewer, storm sewer, and municipal water, shall be completed subject to the approval of the City in accordance with the approved plans. All Improvements shall be substantially The Shores of Oneka Lake 3rd Addition 5 completed to the reasonable satisfaction and approval of the City within twelve (12) months of the execution of this Agreement. Substantial completion shall consist of all work with the exception of placement of the bituminous wear course and completion of the final punchlist. The Developer shall be excused from the strict completion date set forth herein if written notice is received from the Developer of the existence of causes over which the Developer has no control which will delay the completion of the work and approved in writing by the City. In that event, the City may extend the date or dates herein specified. 7. Project Acceptance: Final project acceptance will be considered by the City Council once the following have been completed: (a) All Improvements are installed according to the approved plans. (b) All punchlist items are completed. (c) All Record Drawing information has been provided to the City to its satisfaction. (d) Escrow account for City costs and fees is current in accordance with the provisions of this Agreement. (e) The City receives confirmation via lien waivers that contractors or other parties have been paid for the work completed. (f) The City receives a written request from the Developer to accept the Improvements. 8. Record Drawing Requirements and Engineer’s Certification. Following completion of all development activities and prior to the release of security and acceptance of Improvements, the Developer and/or their assignee shall provide to the City "as-built" plans for the Improvements listed on Exhibit A. This information shall be provided to the City in the following formats: (a) 1-set mylar drawings (22” x 34”) for all Improvements. (b) 1-set paper drawings (22” x 34”) for all Improvements. (c) Individual Adobe.pdf (or approved equivalent) for all plan sheets and the final plat. All Record Drawings shall include the following information: (a) All bench marks shown on plans (bench marks shall be top nut of hydrants). (b) Swing ties to all gate valves shown on plans (ties should be to manholes, catch basins, hydrants or other permanent objects. (c) Swing ties to curb stops shown on plans (ties should be to manholes, catch basins, hydrants, property corners or other permanent objects). (d) Top of casting and invert elevation for all structures. (e) All pipe sizes, material type, pipe classification, grades and lengths The Shores of Oneka Lake 3rd Addition 6 (f) All horizontal and vertical curve data in the appropriate location on the plans. (g) Televised report of the sanitary sewer with videotape. (h) Swing ties to any manhole or catch basin outside the roadway area. (i) A text file including the x, y and z coordinates (based on Washington County’s coordinate system) for the following: 1. All curb stops 2. All hydrants 3. All gate valves 4. All manholes located outside of the roadway 9. Construction Warranty and Financing of Improvements. The Developer agrees to construct the Improvements described herein at its own expense and in accordance with City specifications. The Developer shall engage at its own expense a registered, professional civil engineer to prepare plans and specifications for the Improvements and shall submit the same to the City for review and approval. The Developer represents and warrants that all of the Improvements made as a part of this development shall be guaranteed to be properly functioning as designed for a period of not less than one (1) year following acceptance of the entire project by the City. In the case of any material or labor that is supplied and that is reasonably rejected by the City as defective or unsuitable, then the rejected materials shall be removed and replaced with approved material, and the rejected labor shall be done anew to the reasonable satisfaction and approval of the City at the sole cost and expense of the Developer. In any event, none of the warranty periods expressed herein shall begin to run until all of the Improvements within the Plat have been approved and accepted by the City. The Developer’s engineer shall certify that grading within the Plat was completed in accordance with the approved Grading, Drainage and Erosion Control Plan before the City issues any building permits. The Developer shall remain ultimately responsible for accurate grading of all lots and shall correct any deficiencies in grading that may be discovered until the certificate of occupancy is issued for the applicable lot or the Developer is released from its obligation under this Agreement as outlined in paragraph 7 above. 10. Signs. The Developer shall prepare a plan for all regulatory, directional and street name signs to be within the Plat. The plan shall be reviewed and approved by the City’s public works department. Upon plan approval, the City’s public works department shall install all public signage within the Plat. The installation of all private signage shall be the responsibility of the Developer. All costs related to the installation of public signage shall be the responsibility of the Developer and will be deducted from the Developer’s escrow account. The Developer shall post funds as outlined in Exhibit C prior to the City’s public works department beginning the installation. The Shores of Oneka Lake 3rd Addition 7 11. Drainage Easements. a) Work within Easements: No improvements, landscaping, or grading, other than Improvements shown on the approved plans, shall be permitted in dedicated drainage easements without the prior written permission of the City and any regulatory agency having jurisdiction. b) Maintenance Responsibilities: The Developer and its successors in interest, including all individual homeowners, shall be responsible for routine maintenance of all storm water management ponds, wetlands, and drainage areas within easements dedicated to the City on their property. Routine maintenance shall include litter removal, mowing and maintenance of the property adjacent to pond or wetland areas. In the case of drainage swales, routine maintenance includes the removal of obstructions from the swale as necessary to maintain proper drainage in addition to the aforementioned items. The City shall be responsible for non-routine maintenance of storm water ponds within the easements, including pond dredging, maintenance of the storm water inlet(s) and outlet(s) pipes, and erosion control at outlet and inlet locations. Such maintenance shall be completed as deemed necessary by the City. 12. Wetland Signage: Permanent signage shall be placed along wetland edges as outlined in the City’s General Specification and Standard Details Manual or approved equal by the City. 13. Lowest Floor Elevations. All minimum floor elevations shall comply with Section 90-171 of the Hugo Zoning Ordinance, the City’s Comprehensive Stormwater Management Plan, or the approved Grading, Drainage, and Erosion Control Plan, whichever is more restrictive. Except as may be specifically allowed under Exhibit A, no building shall be constructed on any of the lots herein unless the lowest floor elevation is at least three (3) feet above the 100-year flood elevation or four (4) feet above the high groundwater elevation, whichever is greater, for the subject property. Additionally, the lowest floor elevation shall be specifically referenced and designated, for each lot, on a certificate of survey, which survey shall be provided to the City before any building permits are issued for any lots within the Plat. 14. Landscaping. All disturbed areas within the Plat shall be landscaped in accordance with the approved landscape plans, the City ordinances, and the City’s General Specification and Standard Details Manual. All landscaping shall be complete, established and growing within sixty (60) days of issuance of a Certificate of Occupancy, except that, if the certificate of occupancy is issued between the dates of October 1 and May 1, then the landscaping required herein shall be complete, established and growing no later than July 1. All front yards, side yards and back yards shall be fully sodded. All landscaped areas shall be tilled or otherwise worked mechanically in order to loosen compacted soils and shall contain at least four (4) inches of black dirt containing no more than 35% sand. Unless specific arrangements are made and agreed to by the City, all The Shores of Oneka Lake 3rd Addition 8 landscaping installed within the Plat shall be maintained by the Developer and its successors, including all individual homeowners or the homeowners association which is required to be formed by the Developer pursuant to the agreement. All areas, other than proposed street areas, disturbed by grading activities on the site shall be seeded. Seeding shall be immediate upon completion of grading activities or as directed by the City Engineer. Seeding shall be completed as follows: a) All areas shall be restored with a minimum of four (4) inches of adequate topsoil prior to seeding. b) Upland areas shall be seeded in accordance with the grading, drainage, and landscape plans listed in Exhibit A. The rate of application shall be one hundred (100) pounds per acre. Areas seeded shall be mulched with Type 1 mulch at a rate of two (2) tons per acre. All mulch shall be disk anchored. c) Wetlands, wetland replacement areas and storm water ponding areas shall be seeded with MN/DOT Seed Mixture 25B, or as required by the permitting regulatory agency. The minimum rate of application shall be thirty (30) pounds per acre, or as recommended by the supplier. d) All seeded areas shall be maintained for the term of this Agreement. Upland areas shall be mowed as necessary or as directed by the City Engineer. e) All disturbed areas within the development shall be maintained to limit vegetation growth to less than ten (10) inches except designated natural areas or designated open spaces as shown on the approved plans. 15. Safe Rooms. The Developer shall require all builders to offer a safe room as an option to any and all potential homebuyers. All safe rooms offered and built within the City must meet or exceed FEMA requirements and standards. B. ESCROWS, CHARGES AND UTILITY OVERSIZING: Developer shall pay the escrows, fees and charges listed on Exhibit C. C. SPECIAL PLANNING REQUIREMENTS: The Plat shall be built and maintained in accordance with the planning requirements listed on Exhibit A hereto, and any miscellaneous requirements listed on Exhibit B hereto. D. ADMINISTRATIVE REQUIREMENTS: 1. Miscellaneous Provisions. Developer specifically understands that this Plat The Shores of Oneka Lake 3rd Addition 9 approval is given subject to the following requirements: a) Expiration. The final plat documents for the Plat, which is the first phase of The Shores of Oneka Lake preliminary plat, have been submitted to the City Council within one hundred twenty (120) days of preliminary plat approval. The final plat must be recorded with the Washington County Recorder (and the mylar "hardshells" must be fully executed) within sixty (60) days of the City Council motion giving final plat approval, unless such deadline is extended by the City Council in its sole discretion, or else said approval shall be null and void. All fees relating to this subdivision shall be paid by the Developer, including the cost of recording documents with Washington County. b) Recording. The Developer shall record this Agreement with Washington County simultaneous with the recording of the Plat, and shall forward confirmation of recording of the Plat and this Agreement to the City prior to the issuance of building permits. All applicable conditions of Plat approval must be met before any deeds are stamped for recording and prior to the recording of the Plat at the Washington County Recorder's Office. Plat approval shall be contingent upon compliance with the approved plans for the Improvements and upon compliance with this Agreement. c) Model Homes. The Developer shall be entitled to two (2) building permits, subject to final approval by the Community Development Director, and under the following conditions: • The plat shall be recorded at Washington County • The Development Agreement shall be executed and recorded at Washington County. • All corresponding documents shall be reviewed and recorded per the Development Agreement. The development fees per Exhibit C shall be paid. • The building permit shall be for model homes only. • Building permits will be allowed at the end of an existing dead-end road. • All public utilities are installed adjacent to the model homes. • The construction entrance shall be stable and approved by the City Engineer. • The City will not snow plow the construction road. The developer will be responsible for the snow plowing. • Gradations (3 minimum) on the aggregate base placed on the roadway adjacent to the model homes will be performed 48 hours before pavement installation. Material must meet Class 5 or salvaged/recycled material meeting Class 5 gradation per MnDot Specification 3138. Aggregate base that no longer meets Class 5 gradation must be replaced before pavement is installed. • No Certificate of Occupancy for model homes or other homes shall be issued until all public improvements, including first lift of bituminous pavement, per the final plat construction plans have been constructed and inspected. Other Models Homes and Homes Constructed for Sale No other model homes may be constructed or utilized until at least one (1) lift of bituminous has The Shores of Oneka Lake 3rd Addition 10 been installed from said model home lot providing access to a public street or roadway outside of the Plat. No certificate of occupancy shall be issued for any model or other home until all necessary public improvements and utilities have been installed and the utilities have been successfully tested. Prior to this, and at the time that a model home passes final inspection, a model home may only be used by Developer’s, authorized builders, staff or realtors for purposes of showing the models to potential buyers. No model home may be used until landscaping conforming to City ordinance and paragraph 14 of this Agreement has been installed except that, if the certificate of occupancy is issued between the dates of October 1 and May 1, then the landscaping required herein shall be complete, established and growing no later than July 1. d) Sales Trailers. The Developer may be entitled to a maximum of one (1) temporary sales office (sales trailer) for this and all subsequent phases of the development for a period of time not to exceed nine (9) months. Upon receipt of an acceptable site plan, a sales trailer may be approved by the City Community Development Director prior to the first model home being available for showing. The trailer is subject to the issuance of a building permit, shall meet all applicable building codes, shall be fully skirted, shall be suitably landscaped, shall contain sufficient parking for the size of the office, and shall have safe and suitable access to a paved, public roadway. The trailer shall be removed, and the site shall be restored within seven (7) days following the date that a model home passes final inspection. e) Deviations. No material deviations from the approved Plat shall be allowed unless approved in writing by the City. Approval herein is also given subject to full compliance with the conditions of approval and findings adopted by the City Council in connection with the approval of the development. f) Certificates of Survey. A certificate of survey shall be provided to the City Building Inspector for each lot at the time a building permit is requested for the lot. Attached to the certificate of survey shall be an erosion control plan for the lot showing location and type of all erosion control measures to be used on the lot, and spot elevations, tree preservation plan shall be submitted for each home site. g) Outhouses. The Developer shall provide on-site a sufficient number of portable outhouses to be available for the persons who will be working on-site until Improvements are accepted according to the plans in Exhibit A. h) Property Owners Association. When required as a condition of approval outlined in Exhibit B, the Developer agrees to form a property owners association, membership in which shall be mandatory for all of the lots within this development. The property owners association shall be responsible for maintenance and repair of all common elements as listed in the property owners association documents within this development and the same shall be maintained in good condition in accordance with all City ordinances and reasonable directions of The Shores of Oneka Lake 3rd Addition 11 the City. Developer agrees to provide a copy of the property owners association documents to the City prior to the recording of the final plat. In the event of failure or refusal of any property owners association to so maintain or repair the common elements then the City may, with seven days written notice and without regard to the requirements or formalities of Minn. Stat. §429 perform the work and assess each of the lots within the plat for the cost of the work. i) Intentionally deleted j) The property owners association documents shall advise owners of all lots of the requirements of this Agreement as follows: THE LAND WITHIN THIS PLAT, INCLUDING THE LAND CONVEYED HEREIN, IS BOUND BY RESTRICTIONS IN A DEVELOPMENT AGREEMENT. SAID DEVELOPMENT AGREEMENT IS ON FILE AT THE OFFICE OF THE WASHINGTON COUNTY RECORDER. k) Developer acknowledges that a separate development agreement will be entered into at the time of final plat approval of subsequent phases in the development. That development agreement will address, among other things, necessary improvements to be made, financial guarantees to be provided, and the amount of the development fees to be paid by the Developer. l) Developer shall remove all tree waste, junk, miscellaneous debris, junk vehicles, and any other personal property from the Plat which does not comply with the City Zoning Ordinance until final acceptance of the Improvements. E. DAMAGES AND DEFAULT: 1. Developer agrees to pay liquidated damages to the City if any lot has a real estate closing occur before all public improvements within the Plat are certified as being substantially completed by the City. Specifically, Developer agrees to immediately pay to the City liquidated damages in the amount of Ten Thousand Dollars ($10,000.00) for each lot closing which occurs in violation of this paragraph. The City shall be authorized to retain an appropriate percentage of the financial guarantee referred to in paragraph 4 as security for payment of any liquidated damages owed to the City. Model Homes are exempt from this section. 2. Developer agrees to pay liquidated damages to the City, in the amount of Five Thousand Dollars ($5,000.00), if the Developer encroaches upon any City road right-of-way or utility easement not permitted on the plans without first obtaining a written permit from the City expressly authorizing said encroachment. The City shall be authorized to retain an appropriate percentage of the financial guarantee referred to in paragraph 4 as security for payment of any liquidated damages owed to the City. The Shores of Oneka Lake 3rd Addition 12 3. Events of Default. a) Events of Default Defined. The following shall be "Events of Default" under this Agreement and the term "Event of Default" shall mean, whenever it is used in this Agreement, any one or more of the following events: 1. Subject to unavoidable delays, failure by Developer to commence and complete construction of the Improvements pursuant to the terms, conditions and limitations of this Agreement. 2. Failure by Developer to substantially observe or perform any material covenant, condition, obligation or agreement on their part to be observed or performed under this Agreement. b) Remedies on Default. Whenever any Event of Default occurs, the City, subject to any rights of third parties agreed to by the City pursuant to this Agreement, or otherwise by written, executed instrument of the City, may take any one or more of the following: 1. The City may suspend its performance under the Agreement until it receives assurances from Developer, deemed adequate by the City, that Developer will cure their default and continue their performance under the Agreement. Suspension of performance includes the right of the City to withhold permits including, but not limited to, building permits. 2. The City may initiate such action, including legal or administrative action, as is necessary for the City to secure performance of any provision of this Agreement or recover any amounts due under this Agreement from Developer, or immediately draw on the financial Letter of Credit, as set forth in this Agreement. 4. Enforcement by City; Damages. The Developer acknowledges the right of the City to enforce the terms of this Agreement against the Developer, by action for specific performance or damages, or both, or by any other legally authorized means. The Developer also acknowledges that its failure to perform any or all of their obligations under this Agreement may result in substantial damages to the City; that in the event of default by the Developer, the City may commence legal action to recover all damages, losses and expenses sustained by the City; and that such expenses may include, but are not limited to, the reasonable fees of legal counsel employed with respect to the enforcement of this Agreement. The Shores of Oneka Lake 3rd Addition 13 F. THIS AGREEMENT: 1. Release of Agreement. This Agreement shall run with the land and may be recorded against the title to the property. After the Developer has completed the work required of it under this Agreement, at the Developer’s request the City will execute and deliver to the Developer a release. 2. Warranty of Title. Developer warrants and represents to the City that it is the fee owner of the land described herein, except for a portion of the property, and that it has authority to execute this Agreement, with consent from the other fee owner, and agree to the conditions hereof and to subject the land hereto. Developer also represents and warrants that the use for which this development is sought will not violate any restrictive covenants applying to the property. 3. Binding Effect. This Agreement shall be deemed to be a restrictive covenant and the terms and conditions hereof shall run with the land described herein and be binding on and inure to the benefit of the heirs, representatives and assigns of the parties hereto, and shall be binding upon all future owners of all or any part of the subdivision, and shall be deemed covenants running with the land. Reference herein to the Developers, if there be more than one, shall mean each and all of them. This Agreement shall be placed of record so as to give notice hereof to subsequent purchasers. The cost of said recording shall be borne by the Owner and charged against the escrow account. 4. Restrictions on Transfer/Indemnification. Developer agrees to defend and hold the City, and its officials, employees and agents, harmless against any and all claims, demands, lawsuits, judgments, damages, penalties, costs and expenses, including reasonable attorney's fees, arising out of actions or omissions by Developer, their employees and agents, in connection with the Project. No transfer or assignment of this Agreement shall be made without City approval and any assignment or transfer without such approval shall be void. 5. Incorporation by Reference. All general and special conditions, plans, special provisions, proposals, specifications and contracts for the Plat and for any Improvements furnished and let pursuant to this Agreement shall be and hereby are made a part of this Agreement by reference as if fully set out herein in full. 6. Developer will comply with and promptly perform all of its obligations under this Agreement. 7. Evidence of Title. Developer shall furnish the City with evidence of fee The Shores of Oneka Lake 3rd Addition 14 ownership of the property being platted by way of an attorneys title opinion or title insurance commitment dated not earlier than thirty (30) days prior to the execution of the Plat. IN WITNESS WHEREOF, the City and Developer have caused this Agreement to be duly executed on the day and year first above written. The Shores of Oneka Lake 3rd Addition 15 City of Hugo By________________________________ By__________________________________ Tom Weidt, Mayor Michele Lindau, Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this _____ day of __________________, 20__, before me, a Notary Public, personally appeared Tom Weidt, Mayor, and Michele Lindau, Clerk, of the City of Hugo, a Minnesota municipality within the State of Minnesota, and that said instrument was signed on behalf of the City of Hugo by the authority of the City Council of the City of Hugo, and Tom Weidt and Michele Lindau acknowledge said instrument to be the free act and deed of said City of Hugo. __________________________________________ Notary Public The Shores of Oneka Lake 3rd Addition 16 Developer M/I Homes By________________________________ ________________________ Its: ___________________________________ STATE OF MINNESOTA ) ) ss. (Corporate Notary) COUNTY OF WASHINGTON) On this _____ day of _________________, 20__, before me, a Notary Public, within and for said County and State, personally appeared ___________________, to me personally known, who, by me duly sworn did say that they are the _________________ of ____________________________, a _____________________, on behalf of said ____________________. __________________________________________ Notary Public DRAFTED BY: David K. Snyder Johnson & Turner 56 East Broadway Avenue #206 Forest Lake, MN 55025 The Shores of Oneka Lake 3rd Addition 17 EXHIBIT A LIST OF DEVELOPMENT PLANS *To be updated with approved plan dates Sheet No. Plan Date Author Final Plat Recorded at Washington County Carlson McCain 1 Grading, Development and Erosion Control Plans Carlson McCain 2 Cover Carlson McCain 3 Grading, Development and Erosion Control Plan Carlson McCain 4 Grading, Development and Erosion Control Plan Carlson McCain 5 Grading, Development and Erosion Control Plan Carlson McCain 6 Grading, Development and Erosion Control Plan Carlson McCain 7 Grading, Development and Erosion Control Plan Carlson McCain 8 Grading, Development and Erosion Control Plan Carlson McCain 9 Grading, Development and Erosion Control Plan Carlson McCain 10 Temporary Grading at Low Points Carlson McCain 11 Details Carlson McCain 12 Details Carlson McCain 13 Retaining Wall Profiles Carlson McCain 1-12 Sanitary Sewer, Water Main, Storm Sewer, and Street Construction Plans Carlson McCain Landscape Plan Carlson McCain Stormwater Reuse Plan The Shores of Oneka Lake 3rd Addition 18 EXHIBIT B APPROVAL CONDITIONS 1. The final plat is approved to allow the creation of 77 lots and 1 outlot, in accordance with the plans and application received by the City on January 4, 2024, except as amended by this resolution. 2. The development shall substantially comply with all plans and conditions of the PUD and preliminary plat approval granted by the City on June 6, 2022. 3. Development standards shall comply with Resolution 2022-32 and 2022-33, and as amended. 4. The developer shall comply with all conditions outlined in the City Engineer’s memo dated February 28, 2024, and revisions required in “redlined” comments from the City Engineer. 5. Outlot use and ownership: Outlot Ownership Use A M/I Homes Future development 6. Temporary drainage and utility easements shall be located over Outlot A. 7. The developer shall work with staff on Outlot G, The Shores of Oneka Lake amenities and connections to the parks to the south. 8. The developer shall design and install a stormwater re-use system for irrigation of the individual lots. 9. The developer shall establish a property owners association for the development to own/operate/maintain common elements, monument signage, landscaping, and the water The Shores of Oneka Lake 3rd Addition 19 re-use system. The property owners association documents shall be reviewed and approved by staff prior to recording the plat. 10. The landscaping planned for the plat shall be installed in one phase. The developer shall take proper precautions to protect the trees as the homes are being built. 11. Each home shall include a minimum of 2 parking spaces within the driveway. The driveway widths shall be a maximum of 24 feet at the right of way line. 12. Staff will continue to work with the applicant on the street lighting plan. Exact locations of the street lights shall be reviewed and approved by staff prior to installation. 13. When needed, a Letter of Map Revision will need to be prepared and submitted for FEMA approval so that the existing floodplain boundaries and elevations can be revised per the plans. 14. The developer shall obtain all necessary local, state, and federal permits. 15. The property owners association shall be responsible for maintenance of all development signage (if any) and landscaping within the outlots, common space, and the 159th Street roundabout. 16. Prior to recording the final plat: a) The developer shall provide letter of credits for the development improvements and round-about improvements. The developer shall provide an escrow to the City for the roundabout improvements with the bids are received by the City, plus contingencies. All fees outlined in Exhibit C shall be paid. b) The developer must obtain all necessary stormwater management and wetland conservation act (WCA) permits from the City. The Shores of Oneka Lake 3rd Addition 20 c) The developer shall pay $155,771 ($2,023/lot) in full to satisfy the required cash in lieu of parkland dedication requirement. A portion of the Park Dedication was previously satisfied by dedication of 3.89 acres of upland on Outlot G. d) The developer shall pay the sewer and water trunk fees for each lot at final plat. The City’s SAC and WAC fees will be paid at the time building permits issued. e) The developer shall obtain approval from Xcel Energy on the crossing and encroachment of the powerline easement for improvements within the easement such as grading and trail. f) The applicant shall provide copies of the property owners association documents/covenants for City review and approval. A copy of the document shall be filed for recording with the final plat. g) A stormwater reuse agreement shall be reviewed and approved by staff and recoded at Washington County. h) The developer shall enter into a development agreement, shall agree to complete all improvements, and pay all fees as required by the agreement. 17. Prior to the issuance of building permits: i) The applicant shall file the final plat, development agreement and associated documents with Washington County. Proof of recording shall be provided to the City. j) If a sales trailer is located in the property, a site plan and building elevations shall be submitted for City review and approval. 18. Prior to the issuance of Certificate of Occupancy: k) All public improvement required with the development agreement shall be installed. The Shores of Oneka Lake 3rd Addition 21 EXHIBIT C ESCROWS, FEES AND CHARGES a) Escrow for City Costs and Fees. The Developer shall deposit sufficient escrow with the City as outlined in Section A. 1. The required beginning balance in the account is calculated at $___________. This sum is calculated to be four percent (4%) of the estimate of the required Improvements to be installed to serve the development, plus $5,000 which is the minimum balance required in the account. b) Cash Escrow or Letter of Credit. The Developer shall provide a financial guarantee to the City, in the form of a cash escrow or letter of credit, in the amount equal to one hundred twenty-five percent (125%) of the estimated amount of the required Improvements. This amount has been calculated by the City Engineer to be $___________. This amount may be reduced upon request of the Developer and approved by the City. At no point shall the Letter of Credit be reduced below ten percent (10%) of the original amount. The City shall have the right to retain the financial guarantee until the Improvements have been completed to the satisfaction of the City and the warranty period has expired. c) Storm Water Trunk Fee. The Developer shall pay the City a Storm Water Trunk Fee in the amount of $______. This sum is calculated to be $0.07 per square foot for the ___________ square feet of net developable area within the Plat. This fee shall be paid before the Plat is signed by the City. d) Storm Water Ponding Fee. The storm water ponding requirement has been met by the Developer through the incorporation of on-site ponding. No storm water ponding fee will be applied. e) Snow Plowing. The Developer agrees to pay a one-time lump sum cash escrow to the City to cover the cost of snow plowing the roads within the plat, during the first snow season, before the roads are formally accepted by the City of $.50 per lineal foot. The Developer shall post a cash escrow with the City in the amount of $_________. g) Street Maintenance. The Developer shall post a one-time lump sum cash with the City in the amount of $______ to cover the cost of the first street maintenance the streets in the Plat. This sum is calculated to be $4.00 per foot for the _______ feet of streets within the Plat. h) Park Dedication. The Developer agrees to pay a park dedication fee of The Shores of Oneka Lake 3rd Addition 22 $2,023 per lot for residential development payable before the final plat is signed by the City. Said fee shall be due for each of the 77 lots within the Plat (i.e. total due $155,771). i) Cul-de-sac Escrow. N/A j) Escrow for Street Signage. The Developer shall deposit $________ for ______ street signs k) WCA Escrow. N/A l) Sanitary Sewer Trunk Fee. The Developer shall pay the City a sanitary sewer trunk fee in the amount of $125,664. This sum is calculated to be $1,632 per lot for the 77 residential lots within this phase. m) Water Trunk Fee. The Developer shall pay the City water trunk fee in the amount of $114,699. This sum is calculated to be $1,960 per lot, with credit provided for the stormwater reuse/irrigation system based on the anticipated reduction in water demand. The reduction is calculated at 24%, resulting in a trunk water fee amount of $1,489.60 per lot. The total is based on the reduced per unit fee applied to the 77 lots in the plat. n) Watermain Oversizing Credit. The Developer shall be provided a credit for watermain oversizing in the amount of $___________. The Shores of Oneka Lake 3rd Addition 23 EXHIBT D IRREVOCABLE LETTER OF CREDIT No._______________ Date: ______________ TO: City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Sir or Madam: We hereby issue, for the account of __________________________, and in your favor, our Irrevocable Letter of Credit in the amount of $________________, available to you by your draft drawn on sight on the undersigned bank. The draft must: a) Bear the clause, “Drawn under Letter of Credit No. ____________, dated ________________, 200__, of _________________”; b) Be signed by the City Administrator; and, c) Be presented for payment at ____________________________________________ on or before 4:00 p.m. on _______________________, _____. This Letter of Credit shall automatically renew for successive one (1) year terms unless, at least forty-five (45) days prior to the next annual renewal date (which shall be _________________ of each year), the Bank delivers written notice to the Hugo City Clerk that it intends to modify the terms of, or cancel, this Letter of Credit. Written Notice is effective if sent by certified mail, postage prepaid, and deposited in the U.S. Mail at least forty-five (45) days prior to the next annual renewal date addressed as follows: Hugo City Clerk, City of Hugo, 14669 Fitzgerald Avenue North, Hugo, Minnesota 55038, and is actually received by the City Clerk at least thirty (30) days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified, amended, amplified or limited by reference to any document, instrument or agreement, whether or not referred to herein. The Shores of Oneka Lake 3rd Addition 24 This Letter of Credit is not assignable. This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits, International Chamber of Commerce Publication No. 400. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. By: Its The Shores of Oneka Lake 3rd Addition 25 EXHIBIT E CERTIFICATE OF INSURANCE PROJECT: CERTIFICATE HOLDER: City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 INSURED: ADDITIONAL INSURED: City of Hugo AGENT: WORKERS’ COMPENSATION: Policy No. Effective Date: Expiration Date: Insurance Company: COVERAGE – Workers’ Compensation, Statutory. GENERAL LIABILITY: Policy No. Effective Date: Expiration Date: Insurance Company: ( ) Claims Made ( ) Occurrence LIMITS: [Minimum] The Shores of Oneka Lake 3rd Addition 26 Bodily Injury and Death: $500,000 for one person $1,000,000 for each occurrence Property Damage: $200,000 for each occurrence -OR- Combination of Single Limit Policy $1,000,000 ore more COVERAGE PROVIDED: Operations of Contractor: YES Operations of Sub-Contractor (Contingent): YES Does Personal Injury Include Claims Related to Employment? YES Completed Operations/Products: YES Contractual Liability (Broad Form): YES Governmental Immunity is Waived: YES Property Damage Liability Includes: Damage Due to Blasting YES Damage Due to Collapse YES Damage Due to Underground Facilities YES Broad Form Property Damage YES AUTOMOBILE LIABILITY: Policy No.: Effective Date: Expiration Date: Insurance Company: (X) Any Auto The Shores of Oneka Lake 3rd Addition 27 LIMITS: [Minimum] Bodily Injury: $500,000 each person $1,000,000 each occurrence Property Damage: $500,000 each person -OR- Combined Single Limit Policy: $1,000,000 each occurrence ARE ANY DEDUCTIBLES APPLICABLE TO BODILY INJURY OR PROPERTY DAMAGE ON ANY OF THE ABOVE COVERAGES: If so, list: Amount: $ [Not to exceed $1,000.00] SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL MAIL THIRTY (30) DAYS WRITTEN NOTICE TO THE PARTIES TO WHOM THIS CERTIFICATE IS ISSUED. Dated at on BY: Authorized Insurance Representative THE SHORES OF ONEKA LAKE 3RD ADDITIONENGINEERINGSURVEYINGENVIRONMENTALVICINITY MAP(SEE SHEET 2OF 2 SHEETS)GRA N A D A A V E N U E N O R T H 1 5 8 TH S T R E E T N O R TH GR A N A D A AV E . N . 1 5 7 TH S T R E E TNO R TH 157 T H C O U R T NOR T H GRAFTONAVENUENORTHGRANADA AVENUE NORTHDETAIL SEE DETAIL 157THGRA N A D A A V E N U E N . 158TH S T R E E T N . GR A N A D A AV E N U E N .THE SHORES OF ONEKA LAKE 3RD ADDITIONINSETS T . N .STREETN.158THGRAFTONAVE N.15 7 T H CO U R T N.GRANADA AVENUE N. T O P S O I LS T O C K P I L ECOVER1Know what'sbelow.before you dig.CallRHugo, MinnesotaTHE SHORES OF ONEKA LAKEM/I HOMES OF MINNEAPOLIS, LLC5354 Parkdale Drive, #100St. Louis Park, Minnesota 55416ofTHE SHORES OF ONEKA LAKEHugo, Minnesotaoff:\jobs\8861 - 8880\8869 - dell webb - hugo\cad c3d\engineering\final plans\grading\8869_gr-cvr.dwgSave Date:12/14/2315Revisions:1. 11/29/22 per City Comments.Print Name:Signature:Date:License #:Drawn:Designed:Date:I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer underthe laws of the State of Minnesota09/30/22LOC09/30/22Brian J. Krystofiak, P.E.25063BJK#88692. 12/29/22 per City Comments.3. 1/6/23 per City Comments.GRADING, DEVELOPMENT & EROSION CONTROL PLANSBENCHMARKS VICINITY MAP SITE4. 1/20/23 Rev. Sht. 75. 2/23/23 per Street Names and Apartment Site Updates.6. 3/20/23 Revise Grading of Lots 247 & 248.8. 5/10/23 Revise Retaining Walls 2 & 3 (Sheets 5 & 13).7. 3/27/23 Revise Grading North of 159th Street N (Sheet 7).9. 7/19/23 per 2nd Addition (Sheets 1-4)1 S T A D D I T I O N1 S T A D D I T I O N2 N D A D D I T I O N1 S T A D D I T I O N10. 8/18/23 Revise Grading North of 159th Street N (Sheet 7).11. 8/22/23 per Phase II Grading (Sheets 1-13).12. 9/6/23 Revise Pond 300 Rip Rap (Sheet 3).13. 9/28/23 Revise Temporary EOF for Pond 700 (Sheet 12).3 R D A D D I T I O N3 R D A D D I T I O N14. 12/8/23 per 3rd Addition (Sheets 5-8) 920925930935940945950T O P S O I LS T O C K P I L EKnow what'sbelow.before you dig.CallR2COVERBENCHMARKSM/I HOMES OF MINNEAPOLIS, LLC5354 Parkdale Drive, #100St. Louis Park, Minnesota 55416ofTHE SHORES OF ONEKA LAKEHugo, Minnesotaoff:\jobs\8861 - 8880\8869 - dell webb - hugo\cad c3d\engineering\final plans\grading\8869_gr-index.dwgSave Date:11/29/2315Revisions:1. 11/29/22 per City Comments.Print Name:Signature:Date:License #:Drawn:Designed:Date:I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Professional Engineer underthe laws of the State of Minnesota09/30/22LOC09/30/22Brian J. Krystofiak, P.E.25063BJK#88692. 12/29/22 per City Comments.3. 1/6/23 per City Comments. WETLAND FILL SUMMARY PHASE IPHASE IIPHASE IIPHASE IIPHASE IPHASE IPHASE I4. 2/23/23 per Street Names and Apartment Site Updates.5. 3/20/23 Revise Grading of Lots 247 & 248.6. 3/27/23 Revise Grading North of 159th Street N (Sheet 7).2 N D A D D I T I O N1 S T A D D I T I O N1 S T A D D I T I O N1 S T A D D I T I O NF U T U R E A D D I T I O N9. 8/22/23 per Phase II Grading (Sheets 1-13).F U T U R E A D D I T I O N8. 8/18/23 Revise Grading North of 159th Street N (Sheet 7).7. 7/19/23 per 2nd Addition3 R D A D D I T I O N3 R D A D D I T I O N 3WP6WO9FM3CA5RB4HB4SB7RB3WO3WP22HB6WP10BL11BH3WP6PD6WP10HL6CA6CH3PD5SB5RM3CA9AE4RM26KC18BL17HB14WO9FM20KC3RM1RO3CH17RM6SB3RB3CA21HL2RM3SB2RB9RM3BL10FM1CH4RM2RO6WP21BL23WO2RM18AE1RO11FM3CA9AE6HB3AE3WP1RO3WP18WOTREESCODERMFMRBHBHLKCWOROBLAECOMMON NAMENorthwood Red MapleSienna Glen MapleRiver Birch Multi-TrunkCommon HackberryNorthern Acclaim Thornless Honey LocuKentucky CoffeetreeSwamp White OakRed OakBoulevard LindenAmerican ElmCOMMON NAMEBlack Hills SpruceWhite PineCanadian HemlockCOMMON NAMEAutumn Brilliance ServiceberryGolden Shadows Pagoda DogwoodPrairifire CrabappleCONIFEROUS TREES CODEBHWPCHORNAMENTAL TREES CODESBPDCAGROUND COVERS CODEROCKTITIITIVCOMMON NAME1.5" Trap Rock MulchMnDOT Seed Mix 25-151MnDOT Seed Mix 33-261MnDOT Seed Mix 35-241L2off:\jobs\8861 - 8880\8869 - dell webb - hugo\cad c3d\landscape\8869_landscape.dwgSave Date:01/23/23Revisions:1. 2/25/22 Revise Layout per City Comments.#8869THE SHORES OF ONEKA LAKEHugo, MinnesotaM/I HOMES OF MINNEAPOLIS, LLC5354 Parkdale Drive, #100St. Louis Park, Minnesota 55416Print Name:Signature:Date: License #:Drawn:Designed:Date:I hereby certify that this plan, specificationor report was prepared by me or under mydirect supervision and that I am a dulyLicensed Landscape Architect underthe laws of the State of Minnesota10/21/21RJR10/21/21Ryan J. Ruttger, RLA56346RJR52. 4/27/22 Revise Layout per City Comments.3. 5/04/22 per City Comments.4. 5/19/22 per City Comments.5. 6/10/22 per City Comments.6. 7/07/22 Revise Landscape per City Cmts.7. 1/23/23 Revise Landscape per City Cmts.PRELIMINARYLANDSCAPE PLAN February 14, 2024 March 4, 2024 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project Approve Plans and Specifications and Authorize the Advertisement for Bids WSB Project No. 023540-000 Dear Mayor and Council, Previously the Council had authorized staff to prepare plans and specifications for the 2023 Birch Tree Ponds Area Street Improvements. The 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project consists of roadway reclamation and paving of 125th Street, and complete roadway reconstruction and storm improvements in the Dellwood Ridge Neighborhood area. Plans and Specifications have been prepared for the 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project and are ready to be advertised for bidding. Staff is requesting approval of the plans and specifications for the project and authorization to advertise for bids. Staff will place the advertisement for bids which is required to run for a minimum of 21 days. Plans and Specifications are available for your review at City Hall. Consideration of awarding a construction contract will occur at a future City Council meeting. Staff recommends approval of the resolution approving plans and specifications and authorizing advertisement for bids for the 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project. If you have any questions or items you wish to discuss, you can contact me at 612-360-1278. Sincerely, WSB Mark Erichson, PE City Engineer Attachment cc: Bryan Bear, City Administrator, City of Hugo Scott Anderson, Public Works Director, City of Hugo Liz Finnegan, Senior Engineering Technician, City of Hugo RESOLUTION NO. A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS 2024 125th STREET AND DELLWOOD RIDGE NEIGHBORHOOD STREET IMPROVEMENT PROJECT WHEREAS, pursuant to direction by the Council, WSB has prepared plans and specifications for the 2024 125th Street and Dellwood Ridge Neighborhood Street Improvement Project and has presented such plans and specifications to the Council for approval; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF HUGO: 1. Such plans and specifications, a copy of which is on file at City Hall, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official City newspaper and the Finance and Commerce an advertisement for bids upon the making of such improvement under such approved plans and specifications. 3. The advertisement shall be published in each of said publications at least once not less than three (3) weeks before the date set for opening bids, shall specify the work to be done, and shall state that bids will be received on-line through QuestCDN vBid™ until the date and time set for opening bids. Immediately following expiration of the time for receiving bids, representatives of the City of Hugo will publicly view at an online bid opening meeting. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless accompanied by a bid security in an amount of 5 percent of the bidder’s maximum bid price. This resolution was adopted by the City Council of the City of Hugo on the 4th day of March 2024, by a vote of Ayes and Nays. ________________________ Tom Weidt, Mayor ATTEST: ___________________________________ Michele Lindau, City Clerk 12/28/2024 3:38 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031March 2024Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30April 2024March 2024Feb 2526272829Mar 1234567897:00pm City Council101112131415166:30pm BOZA7:00pm Planning Comm171819202122237:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm242526272829306:30pm BOZA7:00pm Planning Comm31Apr 123456SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY 22/28/2024 3:38 PMMeetings in green are scheduled/posted meetings.Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30April 2024Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31May 2024April 2024Mar 31Apr 1234567:00pm City Council5:30pm Board of Appeals and Equal (Onela Room) 789101112136:30pm BOZA7:00pm Planning Comm141516171819207:00pm City Council5:30pm EDA6:30pm Hist Comm7:00pm Parks Comm212223242526276:00pm Council Workshop (Pede Pedersen Pavilion)6:30pm BOZA7:00pm Planning Comm282930May 1234SUNDAYMONDAYTUESDAYWEDNESDAYTHURSDAYFRIDAYSATURDAY The following items were distributed at the Council meeting. Hopkins Schoolhouse and Heritage Center Annual Report to City Council March 4, 2024 Page 1 of 89 March 1, 2024 Mayor Tom Weidt & Council Members Becky Petryk, Phil Klein, David Strub, and Mike Miron City of Hugo 14669 Fitzgerals Ave. N Hugo, MN 55038 Dear Members of the City Council, The Hopkins Schoolhouse and Heritage Center (HSHC) Board of Directors is excited to share with you the remarkable progress and accomplishments achieved in 2023, and the proposed measures of success for 2024. Over the past year, the HSHC Board of Directors has diligently worked towards the establishment of a new non-profit organization dedicated to the preservation and management of the schoolhouse and operation of the heritage center. The formation of the new non-profit heritage center marks a significant milestone in our journey towards sustainable preservation and community engagement, and we look forward to completing the final steps to securing 501c-3 status in 2024. One of our most notable achievements in 2023 includes the completion of Phase 1 repairs to the Hopkins Schoolhouse building. This pivotal phase encompassed the replacement of the roof, repair and painting of the soffit, and restoration of the chimney. These essential repairs safeguard the structural integrity of the building as we continue the future stages of restoration. As we reflect on the accomplishments of the past year, we recognize that none of this would have been possible without the support of the City Council and the unwavering commitment of our community members. Your support for preserving our cultural heritage has been instrumental in shaping the success of our endeavors. Looking ahead, we are excited to build upon our achievements and continue our collaborative efforts to enrich the cultural fabric of our city. Together, we can ensure that the Hopkins Schoolhouse remains a beacon of history, education, and community pride for years to come. Thank you for your attention, and we look forward to the opportunity to discuss our accomplishments during the City Council meeting on March 4. Sincerely, Justin Brink President Forest Lake Historical Society Liz Cinqueonce President Hopkins Schoolhouse and Heritage Center Page 2 of 89 Report on 2023 Measures of Success and Additional Accomplishments Measures of Success Report on Accomplishments 1.Finalize Agreement with the City of Hugo 1 of 2 completed 1a – City of Hugo and Forest Lake Historical Society Contract complete. Complete. The lease agreement between the City of Hugo, the Forest Lake Historical Society (FLHS), and the Hopkins Schoolhouse and Heritage Center (HSHC) was fully executed on September 20, 2023. See attachment 1, p. 7. 1b – Contract transitioned to the new nonprofit Incomplete. The lease agreement between the City of Hugo, FLHS, and HSHC, the agreement will transfer to HSHC once the determination letter for HSHC’s 501c-3 status is obtained. This measure could not be accomplished due to the delay in submitting the IRS application. See additional detail under measure 2d. 2.Form new nonprofit: Hopkins Schoolhouse & Heritage Center 4.5 of 8 Measures Complete 2a – New organization name reserved through MN Secretary of State’s Office Complete. The HSHC name reservation was completed on April 2, 2023. See Attachment 2, p. 34. 2b – Incorporated as a non-profit organization with the MN Secretary of State’s Office Complete. On March 29, 2023, directors and officers were appointed to the board of directors for the new non-profit, and the articles of incorporation were adopted. The HSHC application was submitted April 10, 2023, and a certificate of incorporation from the MN Secretary of State was issued on April 28, 2023. See attachment 3, p. 37. 2c – Application submitted for Employer Identification Number (EIN), and EIN Obtained Complete. The HSHC received notice on February 12, 2024, with the EIN that the IRS assigned to HSHC. See attachment 4, p. 43. 2d – IRS Form 1023 and Application for Tax Exempt Status submitted to IRS and determination letter obtained. Incomplete. The volunteer who had originally stepped forward to assist with developing the application for tax exempt status was ultimately not able to assist with this activity in 2023. HSHC has 27 months from the time of incorporation to complete this step. A new volunteer has been identified to assist with completion of this step in 2024. 2e – Application submitted for State of Minnesota Sales Tax Exemption Incomplete. This measure could not be accomplished due to the delay in submitting the IRS application. See additional detail under measure 2d. 2f – Registration as a charity with the MN Attorney General’s Office Charities Division Incomplete. This measure could not be accomplished due to the delay in submitting the IRS application. See additional detail under measure 2d. 2g – Recruit minimum of 10 total board members and 25 volunteers Mostly Complete. HSHC was successful in recruiting two new members to the board of directors, bringing the total board member count to 9. During 2023, there were a total of 25 volunteers engaged in the project. See attachment 5, p.46 . Page 3 of 89 2h – Long term business plan complete. Complete. HSHC engaged a team of MBA students to evaluate and provide recommendations for the long-term business plan for HSHC. The findings of the report have been incorporated into the long-term business plan for HSHC. See attachment 6, p. 47. 3.Advance progress on restoration of the building 2.5 of 3 Measures Complete 3a – Trash removed from interior of the building; historical artifacts from building interior catalogued. Complete. On April 29, 2023, HSHC held a volunteer event focused on cleaning out the inside of the schoolhouse and identifying any historical artifacts that should be saved. Volunteers hauled out trash and filled three dumpsters, and Brad LeTourneau of the Hugo Historical Commission and Justin Brink of the Forest Lake Historical Society identified and cataloged artifacts. See attachment 7, p. 66. 3b – Temporary cover removed, and permanent repair of the roof and chimney completed. Complete. The crew from Precise Exteriors removed the temporary cover and completed repairs to the roof, and the crew from Sealant Technicians completed the repairs to the chimney during the month of September. See Attachment 8, 67. 3c – Soffit and front stairs repaired. Mostly Complete. The crew from Northern Bedrock completed the repair of the Soffit in September. See Attachment 8, p. 72. Volunteer Floyd Petty finished the remaining work to complete painting of the soffit. A decision was made to hold off on the repair of the front stairs until spring, when the conditions will be better for concrete to dry. Brads Catch Basin Repair, LLC has committed to donating the materials and labor to complete these repairs. 4.Advance Improvements on the Schoolhouse Grounds 4 of 4 Measures Complete 4a – Trash and debris removed from the site. Complete. On May 20, 2023, HSHC hosted an volunteer event focused on cleaning up the schoolhouse grounds and gathering input on what the community would like to see included in the trail stop. Three trailers of brush were brought to the compost center, and another trailer of trash was loaded and taken to the dump. 4b – Trail cameras installed as added security measure. Complete. Two cellular enabled trail cameras were installed at the schoolhouse site. The cameras provide a full view of both sides and rear of the building. The cameras are programmed to send notifications and take images when motion is detected. Motion-sensored lights mounted on the building provide greater visibility for better images. Signs have been posted to indicate the property is under surveillance. 4c – Report produced summarizing community input on trail stop amenities. Complete. Hugo Historical Commission and HSHC Board member, Brad LeTourneau, led the discussion with community volunteers at the outside cleanup day event, Page 4 of 89 and produced a report summarizing the major themes that emerged from the discussion. See Attachment 9, p. 88. 4d – Initial schoolhouse grounds plan submitted to City of Hugo for approval. Complete. Hugo Historical Commission and HSHC Board member, Brad LeTourneau, led the development of the initial schoolhouse grounds plan in collaboration with community volunteer, Kyle Manley of Manley Gardening LLC, who stepped forward to offer his design services, donation of plants shown in the site plan, and landscaping services. See Attachment 9, p. 89, and video posted here: https://drive.google.com/file/d/1wb31SJR_uJpgtLXBmfgS cQfbfateFemG/view 5.Raise funding / donated services sufficient to support repairs on the exterior of the building. 2 of 3 Measures Complete 5a – Support sufficient for repair of roof and soffit. Complete. Repair of the roof and soffit was paid for through a combination of funds raised from individual and corporate donors, and donated services from Precise Exteriors LLC. 5b – Support sufficient for repair of the chimney. Complete. Repair of the chimney was paid for through a combination of funds raised from individual and corporate donors, and donated services and materials from Sealant Technicians. 5c – 50% of funds necessary for repair of the siding and windows. Incomplete. Fundraising efforts for the repair of the siding and windows for the building kicked off in early 2024 and will continue through the spring and summer. Based on the experience with the pace and timing of fundraising in 2023, it is likely the siding and window repairs will occur in early fall 2024. 6.Additional accomplishments beyond 2023 Measures of Success 6a – Plan and support to bring electricity to the site. HSHC Board members met with representatives from Connexus Energy in November to discuss their interest in supporting the efforts to restore the Hopkins Schoolhouse. Connexus has confirmed that they will cover the cost of the service charge to bring power to the site in Spring 2024. 6b – Secured donation of materials for basement windows. A community member has stepped forward with a donation of glass block windows to be installed in the basement. 6c – Secured donation of display cases for heritage center. Rolseth Drug in Forest Lake donated several display cases to the Forest Lake Historical Society for future use in the heritage center. A volunteer stepped forward to store the display cases until the heritage center is restored. 6d – Donations received for fundraising effort. In fall 2023, board members began receiving donated items from community members to be included in a garage sale event in spring 2024 to raise funds for Phase 2 restoration. Page 5 of 89 Proposed 2024 Measures of Success 2024 Goal Measures of Success 1.Complete remaining 2023 Measures of Success 1.b – Contract with City of Hugo transitioned to new non- profit. 2.d – IRS Form 1023 and Application for Tax -Exempt Status submitted to IRS/Determination Letter Obtained 2.e – Application submitted to State of Minnesota for Sales Tax Exemption 2.f – Registration as charity with the MN Attorney General’s Office Charities Division 2.f – Recruit minimum of 10 total board members 2.Advance Progress on Restoration of Building 2.a – Replacement of the stairs 2.b – Replacement of basement windows 2.c – Replacement of main floor windows 2.d – Replacement of siding and side door 2.e – Run basic electrical to the site 3.Advance Improvements on Schoolhouse Grounds 3.a – Final site plan approved by City of Hugo 3.b – Grounds clean up and brush removal 3.c – Large tree removal and ground leveling 4.Advance Community Engagement and Leadership Programs 4.a – Recruit student board member 4.b – Implement one program to engage students in heritage center activities 4.c – Host one non-profit networking session to discuss volunteer engagement strategies 4.c – Complete outreach to local history groups to identify new volunteers, get input on programming and displays 5.Raise funding/donated services sufficient to support Phase 2 repairs and begin fundraising for Phase 3 5.a – Support sufficient for repair of siding and windows. 5.b – Demonstrated progress on raising funds and/or donations needed for Phase III repairs. 6.Advance Progress on Planning for Future Phases 6.a – Determine physical changes needed to support ADA compliance and determine appropriate timing/phase for these updates. 6.b – Assess and prepare plans for septic system and well 6.c – Assess and prepare plans for plumbing and electrical inside the schoolhouse 6.d – Assess and prepare plans for structural repair of the interior *Automatic approval will be granted if 80% of measures (18/23) are complete at the end of the period. Page 6 of 89 CITY OF HUGO HISTORIC SITE LEASE AGREEMENT WHEREAS, the City of Hugo, 14669 Fitzgerald Avenue North, Hugo, MN 55038 (“City”) wants to share responsibilities for the operation of the Hopkins Schoolhouse Property, defined as 5970 170th Street North (“Site”) with the Forest Lake Historical Society (“Society”) and the Hopkins Schoolhouse and Heritage Center (“Nonprofit”); WHEREAS, the Society wishes to assume these responsibilities as temporary fiscal host and has agreed to requirements described in Exhibit A, and transition these responsibilities to the Nonprofit once formed; and WHEREAS, the City and the Society/Nonprofit intend that this Agreement will mutually benefit all parties and the Site by: conducting a capital campaign to raise funds for the schoolhouse restoration: increasing local interest in and support for the Site; reducing duplication and cost of services and programs; and improving and/or expanding the Site’s visitation, interpretation, promotion, security, and operations; NOW, THEREFORE, THIS AGREEMENT is entered into by and between the City and the Society/Nonprofit in consideration of the mutual promises and obligations set forth herein. The parties hereby agree as follows: 1.The Society/Nonprofit shall restore, manage, preserve, use, and otherwise interpret the site for historical, educational, and other compatible purposes for the City of Hugo’s Fiscal Years (FY) 2023 through 2038 the Site further described as follows: The City owned property located at 5970 170th St N, Hugo, MN 55038, known as the Hopkins Schoolhouse, legally described as All that part of the Southwest quarter of the Southeast quarter, (SW 1/4 of SE 1/4) Section Five (5), Township Thirty-one (31), Range Twenty-one (21), described as follows, to -wit: Beginning at the Southeast corner of said tract and running thence West along the South line of said tract twenty (20) rods; thence North on a line parallel with the East line of said tract sixteen (16) rods to a point; thence East on a line parallel with the South line -of said tract twenty' (20) rods, more or less, to the East line of said tract; thence South along the East line of said tract sixteen. 16) rods, more or less, to the place of beginning, containing two (2) acres, more or less. 2. The authorized agent of the Society for the purposes of this Agreement is the President, Forest Lake Historical Society. Any and all notices, reports, or other submissions to the Society shall be made to this individual or their successor in office at the following address: Justin Brink President Forest Lake Historical Society 107 South Shore Drive Forest Lake, MN 55025 The authorized agent of the Nonprofit for the purpose of this agreement is the President, Hopkins Schoolhouse and Heritage Center. Any and all notices, reports, or other submissions to the Nonprofit shall be made to this individual or their successor in office at the following address: Elizabeth Cinqueonce President Hopkins Schoolhouse and Heritage Center 14669 Fitzgerald Avenue North ATTACHMENT 1 - HISTORIC SITE LEASE AGREEMENT Page 7 of 89 Hugo, MN 55038 The authorized agent of the City for the purpose of this agreement is the City Administrator. Any and all notices, reports, or other submissions to the City shall be made to them or their successor, and any City approvals shall come from this individual or their successor at the following address. Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 3.The Society/Nonprofit shall be responsible for the operation, maintenance, interpretation, and other expenses of restoring and operating the Site, including the hiring, training, and supervision of any paid or volunteer staff or contractors necessary to fulfill the terms of this agreement. It is hereby expressly understood that any staff or contractors, so hired, trained, or supervised shall be employed/contracted by the Society/Nonprofit, not the City. In general, the Society/Nonprofit, shall administer, develop, and maintain the premises with reference to this Agreement. More specifically, the Society/Nonprofit shall assume regular operational responsibilities for the Site, including but not limited to, the following tasks: a.Procuring additional funds necessary to restore the Site and allowing the Society/Nonprofit to receive donations on behalf of the schoolhouse restoration project. b. Ensuring all volunteers participating in construction projects sign a waiver of liability that indemnifies and holds harmless the Society, the Nonprofit, and the City, as provided in Exhibit B. c.Securing the appropriate permits for each component of the restoration project and ensuring compliance with corresponding requirements. d. Ensuring that all aspects of the restoration and use of the building and/or property are in alignment with the established City zoning code rules, and that appropriate processes are followed to secure approvals for any proposed uses that are not aligned with the zoning code. e.Ensuring that contractors engaged for restoration projects meet City requirements, including: i.Contractor(s) shall be licensed and insured. ii.Contractor(s) shall not place any liens on the Site or property. iii.Contractor(s) shall obtain appropriate permits and be subject to applicable inspections. f.Recruiting, hiring, training, and supervising all Site personnel. g. Keeping the Site’s grounds and buildings open to the public for a minimum of 20 days per year once the building is restored, as evidenced by the issuance of a certificate of occupancy. h.Maintaining programs that are of a quality commensurate with the resources available and are consistent with uses described in the proposal to the City of Hugo, attached as Exhibit C. i. Promoting the Site in a manner that follows the City’s applicable brand guidelines and uses such means as news releases, posters, public service announcements, social media, except as otherwise provided for in this agreement. j.Maintaining and making minor repairs to the Site’s physical facilities such as grounds, gardens, buildings, etc. in accordance with this agreement. k. Maintaining and properly caring for the Site’s historic interiors, collections, furnishings, artifacts, and objects, whether on display or in storage at the Site. Page 8 of 89 l.Managing the collection of donations (monetary or otherwise), including but not limited to solicitation, acknowledgement, and cataloguing. m.Managing and supervising expenditures approved for the restoration of the Site. n. Maintaining clear documentation of ownership of artifacts stored and/or displayed at the site. i.All historical artifacts in the schoolhouse building are the property of the City of Hugo. ii. All historical artifacts contributed by the Hugo Historical Commission are the property of the City of Hugo. iii. All historical artifacts contributed by the Forest Lake Historical Society are the property of the Forest Lake Historical Society. iv. All historical artifacts donated to the Nonprofit are the property of the Nonprofit. o. Following the reasonable rules and regulations of the City of Hugo as adopted and amended from time to time, as provided in Exhibit F attached hereto. 4.The Society/Nonprofit shall report annually to the Hugo City Council in February of each year during the term of the lease. The report shall include a progress report on annual goals and measures of success presented to the council the previous year. The report shall address at minimum: progress on fundraising, restoration of the Site, and programs offered during the report year. The Society/Nonprofit shall also present the goals and measures of success for the next calendar year. a. Annual goals and measures of success for the initial year of the agreement are included as Exhibit D. The parties may add or modify annual goals and measures of success, pursuant to a written Change Order, executed by authorized representatives of each party, that specifies in sufficient detail the addition of annual goals and measures of success for subsequent years or modifications to previously adopted goals or measures. Parties agree that the change order shall be substantially in the form of Exhibit E. b. During the restoration period, the Hugo City Council shall evaluate performance on the annual goals and measures of success to determine whether the restoration is advancing as expected. If it is determined that the project is falling behind, the following actions will be taken: i.The Council shall implement a six-month probationary period with a corrective action plan that stipulates what milestones must be achieved during the six-month period for the project to proceed. ii.The Society/Non-profit shall report back to the Council at the conclusion of the six- month period on the established milestones. 1.If the Council determines all milestones have been achieved, the probationary period will be terminated, and the project will be allowed to proceed. 2.If the Council determines that all milestones have not been achieved, the Council shall determine whether to extend the probationary period or deliver written notice of its intent to terminate the agreement in 180 days. c.Following the restoration period, the Hugo City Council shall receive the report from the Nonprofit and provide feedback on the programs and services offered and identify opportunities for further collaboration. 5.The Society/Nonprofit may charge an admission fee(s) for entrance to and/or use of the Site. Page 9 of 89 6.The Society/Nonprofit may conduct a museum store program at the Site. Products sold in the museum store must reflect the mission, collections, and programs as described in Exhibit C, and may not include the sale of City of Hugo property, used items, or items offered on consignment. All costs associated with said program will be the responsibility of the Society/Nonprofit. All merchandise and resulting profit for said program will be the property of the Society/Nonprofit. 7. As consideration for its duties and responsibilities under this agreement, the City shall be responsible for: a.Authorizing the Society/Nonprofit to use the physical address for the City of Hugo in the formation of the Nonprofit. b.Waiving fees for permits, plan reviews, and inspections for building restoration projects. This provision does not apply to any fees required to establish connections to city sewer and water c.Providing basic lawn care and snow removal services. d. Covering the cost of utilities once the building is restored. 8.Once the Site is restored, as evidenced by the issuance of a certificate of occupancy, the Society/Nonprofit shall report to the City, on a timely and regular basis, any repairs that are needed as a result of normal operation of the Site. These include but are not limited to: minor roof repairs, minor structural repairs, limited window or door replacement, painting and finishing, safety, fire and security, and mechanical improvements. The City will evaluate these needs, and as appropriate, include them in the City’s annual budgeting process. This process does not, however, ensure that any particular need will be funded, nor does it give the Society/Nonprofit any specific right regarding such funding. 9.The Society/Nonprofit shall account for and assume responsibility for the artifacts and other tangible property donated or loaned to the Society/Nonprofit by parties other than the City. The City is not liable for, nor does it insure, any items at the Site that it does not own. 10.The Society/Nonprofit shall maintain the level of security established by the City and prohibit any use of the Site that violates security levels or is otherwise inappropriate in concert with the Washington County Sheriff's Department. 11.The Society/Nonprofit shall maintain the Site in a manner reasonably consistent with the historic appearance of the building. Selection of materials for restoration shall be at the discretion of the Society/Nonprofit, and shall appropriately balance the need for restoring the aesthetic historic appearance of the building with the need to ensure long term sustainability in maintaining the structure. 12. Upon expiration or termination of this Agreement, the Society/Nonprofit shall promptly remove its property and otherwise restore the Site to the City’s satisfaction. 13. The City hereby agrees to publicize the Site through its relevant marketing initiatives, to include, but not limited to social media, website, and publications. 14.The Society/Nonprofit hereby agrees to share marketing materials it creates related to the Site with the City’s staff, to include but not limited to newsletters, press releases, the Society’s website and electronic media related to the Site, and brochures. Page 10 of 89 15.The Society/Nonprofit shall comply with all applicable laws, statutes, and ordinances. 16.The City will maintain its general public liability insurance reasonably satisfactory to the City for the benefit of the Society/Nonprofit with respect to the operation of the Site pursuant to this agreement. The City shall not be liable to the Society/Nonprofit, its officers, directors, agents, or employees for any claim or loss arising as a result of, or related to, this Agreement, except insofar as such claim results from the City’s failure to perform its obligations hereunder. The City shall be an additional insured. 17. The Society/Nonprofit shall hold harmless, defend and indemnify the City in connection with any claims, suits, actions or judgments arising out of or relating to its use of or activities on the Property and those of its invitees. 18.The Society/Nonprofit agrees to hold the City harmless from any claims or charges arising in any way out of the operation of the premises and to reimburse the City for any and all losses it incurs as a result of such claims. The provision shall not, however, apply to such claims or losses for which the City or the Society/Nonprofit is provided coverage under the City’s general public liability insurance policies or umbrella policies. 19.The Society shall neither assign nor transfer any rights or obligations under the Agreement without the City’s prior written consent, except that the Society shall transfer all rights and obligations under this Agreement, as well as all unexpended funds donated to the Hopkins Schoolhouse project, to the Nonprofit once formed. At that time, the authorized agent shall transfer to the President of the Nonprofit for the purposes of this Agreement. Any and all notices, reports, or other submissions to the Society shall be made to this individual or their successor in office at the following address: Elizabeth Cinqueonce President Hopkins Schoolhouse and Heritage Center 14669 Fitzgerald Avenue North Hugo, Minnesota 55038 Once the rights and obligations under the agreement have been transferred to the Nonprofit, the Nonprofit shall neither assign nor transfer any rights or obligations under this Agreement without the City’s prior written consent. 20. Any and all amendments to this Agreement shall be in writing and executed by the same parties who executed the original Agreement, the authorized agent for the Nonprofit, or their successors in office. 21. This Agreement may be terminated by either party upon one hundred eighty(180) days’ prior written notice to the other party, in which case the Society/Nonprofit shall retain any unused funds to be used for mission-related purposes. 22.No residential use may be made of the Site. 23.If the City decides to sell or modify use of the property, the City shall provide a minimum two-years notice to the Society/Nonprofit and shall: Page 11 of 89 Page 12 of 89 Exhibit A: Fiscal Sponsorship Agreement The Forest Lake Historical Society (“Fiscal Sponsor”) has determined that sponsorship of the formation of the Hopkins Schoolhouse and Heritage Center (“the Project” before incorporation) or (“the Sponsored Organization” after incorporation) are consistent with its goals and wishes to make arrangements with the City of Hugo for the implementation and operation of the Project. 1. The Forest Lake Historical Society hereby agrees to sponsor the Project/Sponsored Organization and to assume administrative, programmatic, financial, and legal responsibility for the purposes outlined in this proposal until such time as the Hopkins Schoolhouse and Heritage Center is (1) formally incorporated as a Minnesota non-profit organization; and (2) has secured a determination from the IRS confirming its status as a 501(c)(3) charitable organization. 2.The Forest Lake Historical Society agrees to implement and operate the Project as described in the proposal attached as Exhibit B, in accordance with the terms of this agreement and with requirements specified by the City of Hugo as described in the primary agreement. 3.The Project shall be operated in a manner consistent with the Fiscal Sponsor’s tax-exempt status and as described in this agreement. No material changes in the purposes or activities of the Project shall be made without prior written agreement of the City of Hugo. 4. The Fiscal Sponsor will provide the City of Hugo with reports describing activities on the Project milestones with the following schedule, or until such time as the duties are transitioned to the Nonprofit: Second Quarter – June 30 Third Quarter – September 30 Fourth Quarter – December 31 5. The Fiscal Sponsor will establish and operate for the use of the Project a designated account (“Account”) segregated on the Fiscal Sponsor’s books. All amounts deposited into the Project’s Account will be used in its support. 6. The Fiscal Sponsor will maintain all financial records relating to the Project according to generally accepted accounting principles, retain records as long as required by law, and make records available to auditors as required by law. 7.The Fiscal Sponsor and the Sponsored Organization will reflect the activities of the Project, to the extent required, on their state and federal government tax returns and financial reports. All disbursements from an Account shall be treated as payments made to or on behalf of the Sponsored Organization to accomplish the purposes of the Project. The Sponsored Organization will provide the Fiscal Sponsor with proper documentation to accomplish this, including furnishing the Fiscal Sponsor with the Sponsored Organization's Federal Employer Identification Number once secured. 8. Within 30 days of receipt of the IRS determination letter confirming the non-profit status of the new nonprofit, the Forest Lake Historical Society shall transfer all Project documentation, financial records, and funds deposited into its accounts for the Project to the Sponsored Organization. At such time, all obligations set forth in this agreement shall be transferred to the Hopkins Schoolhouse and Heritage Center, and the Forest Lake Historical Society shall be relieved of any obligations set forth herein, except for the retention of records as may be required by law. Page 13 of 89 Exhibit B: WAIVER OF LIABILITY Acknowledgement and Assumption of Risk I am aware of the dangers and the risks to my person and property involved while participating in the construction project sponsored by the Forest Lake Historical Society at the Hopkins Schoolhouse. I realize the activities involved may include digging, lifting and other physical activities of which I recognize the risk. I recognize that the work may involve the handling of sharp objects and I agree to wear thick work gloves when handling materials. Nevertheless, I voluntarily elect to participate in this construction project with knowledge of the danger involved, and I hereby agree to accept and assume any and all risks of property damage, personal injury, or death. The Forest Lake Historical Society and the City of Hugo do not insure participants in the above-referenced construction project, and participants who want to be covered must obtain their own insurance. The Forest Lake Historical Society and the City of Hugo asserts lack of responsibility or liability for injury resulting from this construction project. Waiver of Liability and Indemnification. In consideration for being allowed to voluntarily participate in the above-referenced construction project, on behalf of myself, my personal representatives, heirs, next of kin, successors, and assigns, I forever: a.Waive, release and discharge the Forest Lake Historical Society and the City of Hugo, its agencies, officers, and employees from any and all negligence and liability for my death, disability, personal injury, property damages, property theft or claims of any nature which may hereafter accrue to me and my estate as a direct or indirect result of my participation in the above-referenced construction project (excluding claims arising out of gross negligence or intentional misconduct); and b.Defend, indemnify and hold harmless the Forest Lake Historical Society and the City of Hugo, its agencies, officers, and employees from any and all claims of any nature, including all costs, expenses and attorney’s fees, which may in any manner result from or arise out of this agreement, except for claims resulting from or arising out of Forest Lake Historical Society and the City of Hugo’s negligence (excluding claims arising out of gross negligence or intentional misconduct). I hereby consent to receive medical treatment which may be deemed advisable in the event of injury, accident or illness during the construction project. This release, indemnification, and waiver shall be construed broadly to provide a release, indemnification, and waiver to the maximum extent permissible under applicable law. I, the undersigned participant, affirm that I am at least 18 years of age and am freely signing this agreement. I have read this form and fully understand that by signing this form, I am giving up legal rights and/or remedies which may otherwise be available to me regarding any losses I may sustain as a result of my participation in the construction project. I agree that if any portion is held invalid, the remainder will continue in full legal force and effect. READ BEFORE SIGNING Name: Signature Date Witness Name: Signature Date Page 14 of 89 Exhibit C: February 1, 2023, Proposal to City Council Proposal to City of Hugo for Preservation, Restoration, and Use of the Hopkins Schoolhouse February 1, 2023 Submitted by: Hopkins Schoolhouse & Heritage Center Steering Committee: Justin Brink, Liz Cinqueonce, Angela Minner, Craig Moen, Cindy Petty, Floyd Petty Page 15 of 89 Letter from the Steering Committee Page 16 of 89 Contents Letter from the Steering Committee .................................................................................................................................... 11 About the Steering Committee Members ............................................................................................................................ 12 Introduction .......................................................................................................................................................................... 13 Proposal Summary ................................................................................................................................................................ 13 Hopkins Schoolhouse and Heritage Center Mission ......................................................................................................... 13 Hopkins Schoolhouse and Heritage Center Vision (Uses of the Building/Site)................................................................. 13 Short Term Project Leadership ............................................................................................................................................. 14 Long Term Management ....................................................................................................................................................... 15 Business Model for the Hopkins Schoolhouse and Heritage Center .................................................................................... 15 Approach for Restoration of the Schoolhouse and Capital Fundraising ............................................................................... 16 Strategy for Maintaining Momentum ............................................................................................................................... 17 Position the Schoolhouse Restoration Project as the first Community Engagement and Leadership initiative run by the Hopkins Schoolhouse and Heritage Center. ........................................................................................................... 17 Leverage a Strategic Communications Plan to provide a front row seat to the restoration, highlighting the people who are engaged and contributing to the effort. ......................................................................................................... 18 Accomplishments August – September 2022 ....................................................................................................................... 18 Accomplishments October 2022 – January 2023 ................................................................................................................. 18 Project-to-Date Financial Summary ...................................................................................................................................... 21 In Kind Support ................................................................................................................................................................. 21 Calendar Year 2023 Preliminary Budget ............................................................................................................................... 22 Overview of Timeline for Restoration ................................................................................................................................... 23 2023 Project Milestones ....................................................................................................................................................... 23 Page 17 of 89 About the Steering Committee Members The Steering Committee was formalized in August of 2022, and includes the following members: Justin Brink Justin serves as chair of the Steering Committee. He is a lifelong resident of Forest Lake and a Planning Commissioner. He is also the President of the Forest Lake Historical Society. Justin's past volunteer engagements include serving on the boards of directors for the Washington County Historical Society and Masquers Theatre, as well as volunteering with the Forest Lake Youth Service Bureau. He is a Registered Nurse and received his bachelor's degree from Bethel University. Craig Moen Craig serves as vice chair of the Steering Committee. He is a resident of Hugo and has been a member of the Hugo Historical Commission since 2014. In this capacity, he also serves as Hugo’s representative to the Washington County History and Museum network. Craig studied history at the University of Minnesota and is the author of “The Hugo Namesake Controversy” which proves Victor Hugo is the City’s namesake. Liz Cinqueonce Liz serves as the secretary of the Steering Committee. She is a resident of Hugo who grew up and raised her family in the community; her father attended school at the Hopkins Schoolhouse. Liz has more than 25 years of leadership and management experience in the non-profit and government sectors. She holds a bachelor’s degree in political science from the University of St Thomas, and a master’s degree in business administration from St Catherine University. Her other volunteer engagements include serving on the boards of directors for the Hugo Good Neighbors Food Shelf and the White Bear Lake Volleyball Club. Cindy Petty Cindy Petty serves as treasurer of the Steering Committee. She is a resident of Hugo who raised her family in Hugo and volunteered for numerous Hugo events and activities with them. She wants to save the schoolhouse for future generations to see, and to use it to celebrate the everyday citizens who made Hugo what it is today. She has done many fundraising events over the past 15 years for the Hugo Area Business Association and the Hugo Good Neighbors Food Shelf. She also helped increase membership in the HBA from 9 to 90 while on their leadership board. She is a former vice president and treasurer of the HBA, former Hugo EDA commissioner, current board member of the Hugo Good Neighbors Food Shelf, volunteer with the Yellow Ribbon Network, and a current Hugo Planning commissioner. Floyd Petty Floyd Petty serves as an at-large member of the Steering Committee. He is a resident of Hugo who raised his family in Hugo. He wants to save the schoolhouse to help maintain what historical buildings are left in Hugo. He has many years of volunteering with the Lions and the Hugo Good Neighbors Food Shelf, along with coaching his children's sports teams and volunteering at HBA events. He knows many citizens he can contact to volunteer with repair and upkeep of the schoolhouse. He is the current vice president of the Hugo Good Neighbors Food Shelf, a volunteer for the Yellow Ribbon Network, a former good neighbor of the year, and former Lion of the year. Angela Minner Angela serves as an at-large member of the Steering Committee. She is a resident of the City of Hugo and grew up in Forest Lake. Angela received a master’s in American Studies from Penn State University in a program specializing in material culture and historic preservation; her experience includes service as an intern and seasonal employee for the PA Historical and Museum Commission as a curatorial assistant at many of Pennsylvania’s state heritage sites and living history museums. Angela’s previous volunteerism includes youth sports, church, and school functions. Page 18 of 89 Introduction The enclosed proposal is submitted on behalf of the Hopkins Schoolhouse and Heritage Center Steering Committee that has been led by representatives of the Forest Lake Historical Society (“the Society”) and the Hugo Historical Commission (“the Commission”) in partnership with area residents. The proposal was developed in consideration of guidance provided by the City of Hugo at the community meeting held in April 2022, and addresses the following questions presented by City staff: •What is the purpose for saving the building? •What will the building/site be used for? •What are the steps in the process? •Who will lead the project and what are everyone’s roles? •What is the plan for long term management of the building/site? •What is the schedule? The proposal includes a summary of the accomplishments of the Hopkins Schoolhouse and Heritage Center Steering Committee in the six-month period since the committee was formed. The progress made has reinforced the committee’s confidence that there is both sufficient community interest and volunteer dedication to complete the work necessary to achieve the goals of the restoration project and to ensure ongoing sustainability. Proposal Summary The Hopkins Schoolhouse is one of the few remaining historic buildings in the area that offers an opportunity for citizens, and others passing through, to connect with the past and the cultural history of Hugo, Forest Lake, and the surrounding area in a tangible way. This proposal focuses on both the restoration/preservation of the Hopkins Schoolhouse and the creation of a new non-profit organization: the Hopkins Schoolhouse and Heritage Center (HSHC), that will benefit the community in several ways. Hopkins Schoolhouse and Heritage Center Mission Promoting community engagement and leadership by honoring the heritage of Hugo, Forest Lake, and surrounding area; highlighting historic examples of citizens who made a difference in the community; and offering a place for community members to gather. The mission statement for the new non-profit has evolved based on input from community members, and has been carefully crafted to ensure that the mission includes: 1.A clear link to why and how the heritage center is relevant to our community today – this is achieved by focusing on both honoring our heritage and building our future together. 2.A description of how the restored schoolhouse contributes to serving both purposes – serving as the home for historical displays and a meeting place. 3.Diversity in the focus of programs and services (community engagement, leadership, history) that can be offered by the Heritage Center – creating a pathway for similar diversity in the sources of revenue that can be accessed to ensure long-term sustainability. Hopkins Schoolhouse and Heritage Center Vision (Uses of the Building/Site) The Hopkins Schoolhouse and Heritage Center can benefit the community in several ways. Historic Schoolhouse The restored building will provide a visually appealing point of interest within the City of Hugo, where people will have the opportunity to not only read about – but experience what it was like to attend a one-room schoolhouse; and learn about the history of the building, its architecture, the various ways it was used by the community, and the stories of the teachers, students, and others who passed through its doors. Page 19 of 89 Historical Displays The restored schoolhouse will provide a home for the Hugo Historical Commission and the Forest Lake Historical Society, where they can showcase rotating displays that tell the stories of the civic leaders, businesses, and citizens who drove progress and made our community what it is today. Educational Displays The school grounds provide an opportunity for the partners to engage other organizations and companies in providing interactive educational displays that highlight cultural aspects that have been significant in shaping the community. Examples of interactive concepts that have been identified by community members are displays that recognize the Dakota tribes, early agriculture and farming methods, emergence and significance of the railroad, and the impact of rural electrification. Each display has the potential to connect the past to the present, and challenge visitors to consider their role in shaping the future. Community Engagement and Leadership Programs The Heritage Center’s focus on promoting community engagement and leadership provides an opportunity for the Heritage Center to partner with schools, local non-profits, and businesses – serving as a hub to connect area residents and youth with leadership programs and volunteer opportunities. Meeting Space The restored schoolhouse will also provide citizens and organizations actively engaged in the community with an additional place to gather for meetings and continue to advance progress in our community. Hardwood Creek Regional Trail Stop Even prior to the full restoration, the grounds can offer a place for those taking a break from the trails to rest, recharge, and learn about opportunities to get involved with the restoration of the building and creation of the Heritage Center and its programs. It is well established that museums and/or heritage centers as proposed here attract out of town visitors to the area who then patronize local businesses and eateries contributing to the local economy. As a testimonial to this fact, please reference the August 8, 2022, letter from Christine Maefsky, Mayor of the City of Scandia, included as Attachment 1. In her letter she describes how the Hay Lake School and the Gammelgarden Museum have contributed to their community’s economic vitality. Short Term Project Leadership As the new non-profit organization is being formed, a temporary fiscal host will be needed for the project. A draft Fiscal Sponsorship Agreement is enclosed as Attachment 2. The Forest Lake Historical Society (“the Society”) is a 501c-3 non-profit organization designated by the IRS as a public charity; its mission is to collect, preserve, and disseminate historical knowledge about the Forest Lake area. The Society has determined that sponsorship of the formation of the Hopkins Schoolhouse and Heritage Center is consistent with its goals and has agreed to serve as the temporary fiscal host for the project. In this capacity, the Society will serve as the temporary fiscal host organization for managing all governance, finance, legal, technical, and business operations outlined in the proposal, until the new non-profit is formed. This includes serving as the lead organization for any lease agreements, contracts, or insurance policies secured to carry out activities; preparing requests for proposals, securing bids, and selecting vendors as needed; developing and executing development plans and partnership agreements to secure necessary funding; recruiting and managing individual and corporate volunteers. Once the new non-profit is formed, these responsibilities will be transitioned, and the new organization will provide long-term management to carry out its mission and ensure the ongoing preservation and sustainability of the Hopkins Schoolhouse. The Hugo Historical Commission (“the Commission”), established by the City of Hugo in December 2002, will serve as a primary partner in leading the project. The role of the Commission is aligned with its mission as established by the City Page 20 of 89 of Hugo. This includes contributing important information and artifacts that the commission has located, collected, and preserved regarding the Hugo Community for displays; and playing a leadership role in determining and executing the strategies that will be used to educate the community, encourage personal and community responsibility for preserving our past, and fostering an understanding and appreciation of our history. The Hopkins Schoolhouse and Heritage Center Steering Committee would continue to lead the project during the formation of the new non-profit, and transition to parallel roles on the Board of Directors for the new organization. During the formation period, the Steering Committee will seek to recruit additional members to join the board of directors of the new nonprofit organization once formed. Long Term Management The new nonprofit Hopkins Schoolhouse and Heritage Center will be responsible for the long-term management, preservation, and sustainability of the Hopkins schoolhouse and programs offered through the heritage center. It will be governed by a board of directors that includes representatives from the Forest Lake Historical Society and the Hugo Historical Commission, in addition to area residents, educators, and business leaders. The initial Board of Directors and officers will include: •Justin Brink, President (Ex-Officio, Voting Representative of Forest Lake Historical Society) •Craig Moen, Vice President (Ex-Officio, Voting Representative of Hugo Historical Commission) •Liz Cinqueonce, Secretary •Cindy Petty, Treasurer •Angela Minner, At-Large Member •Floyd Petty, At-Large Member Draft Articles of Incorporation and Bylaws for the organization have been drafted and are enclosed as Attachments 3 and 4. Confirmation from David Snyder indicating Johnson & Turner will assist with the legal review of the governance documents on a volunteer and gratis basis is included as Attachment 5. B. Scott Binion has also confirmed that Haugen Binion CPA will assist with the nonprofit filings on a volunteer basis. Business Model for the Hopkins Schoolhouse and Heritage Center The business model for the Hopkins Schoolhouse and Heritage Center will include multiple revenue sources including but not limited to grants, program/service fees, event/rental fees, as well as corporate and individual donations. Further research is needed in each of these areas to build out the long-term business model for the Heritage Center. To that end, the University of St Catherine master’s in business administration (MBA) program has confirmed they will provide a team of 3-4 MBA capstone students during July and August of 2023 to consult on the development of the business plan. The letter of confirmation is included as Attachment 6. The specifics of the project requirements will be determined based on the status of the project in early summer, but the following are examples of activities and key questions that may be considered for inclusion in the project description: 1.Conduct a market analysis to identify what other entities may be providing similar services in the region. Define how their services and capacities are similar or different from what is envisioned for the Hopkins Schoolhouse and Heritage Center. Summarize trends and themes that illustrate what similarly positioned and successful organizations do and why it works, and develop recommendations to inform the long-term business plan for HSHC. 2.Review case studies of comparable non-profits, and summarize trends and key themes that emerge as factors for success. What are the programs and services that have emerged as key contributors to sustainability for Page 21 of 89 these organizations? What programs and services have emerged as unsustainable? How should the experience of these similar organizations inform the evolution of the business plan for HSHC? 3.Evaluate the Hopkins Schoolhouse and Heritage Center brand resonance with area residents, businesses, and nonprofits and summarize key findings pertaining to consumer insights, specifically highlighting the areas of greatest interest/need for the programs and services offered by the Hopkins Schoolhouse and Heritage Center. Deliver a roadmap and present a revenue model for program and service revenue during and after the Schoolhouse Restoration Period. 4.Expand on the initial grants analysis, conduct research, and document available funding opportunities (public and private), as well as corporate giving programs, that are aligned with each of the components included in the HSHC mission: community engagement, leadership, and historical preservation/education. Complete a feasibility assessment and deliver recommendations on the funding sources that should be prioritized based on the likelihood that the project is aligned with the goals of the funder, that the HSHC organization meets the qualifications required for applicants, and where the HSHC is well positioned to submit a competitive proposal. As noted in the letter from the University of St Catherine, “the capstone consultants are skilled professionals with experience in the workforce who have completed rigorous course work in the full range of business topics including management, strategic marketing, economics, accounting, corporate financing, and operations.” Approach for Restoration of the Schoolhouse and Capital Fundraising Restoration of the Schoolhouse Building is a long-term initiative that is estimated to require 6-8 years to complete. It is anticipated that each phase of the project will begin when the total amount of funds needed for the completion of the component has been secured. Each phase of work will be estimated separately, and the total cost of the phase will be used to establish and communicate fundraising goals. The phases identified for the project include: Phase 0: Grounds and Building Clean-up, and Preparation of Trail Stop. This phase of the project will span multiple years of the project, to progressively improve the condition of the schoolhouse grounds. This work will begin in the first year of the project with cleanup of the schoolhouse building and grounds, and engagement of community volunteers who are willing to contribute to the ongoing care of the grounds and help in monitoring the condition of the building and grounds. Throughout the project, the committee will also be consistently working to identify opportunities and secure donations and financial support to contribute to the development of the trail stop. Phase 1: Mothball Phase. In 2023, the committee will expand on on the interim measures (beyond the temporary covering of the roof, soffits, and chimney) to further secure, stabilize, and protect the building from further damage, degradation, and vandalism. The work completed during the mothball phase is important to buy time for fundraising for the permanent restoration to occur – and preventing further damage to the structure that would drive up costs for restoration. Phase 2: Roof, Chimney, Soffits, Siding. Restoration of clay unit masonry, rough carpentry, shingles, and siding will be completed in the second phase of the project. New estimates for repair of the roof and siding has been secured, and discussions are in progress with a local volunteer for repair of the chimney. Further information is provided in the budget section. The soffits have been identified as a component of the building that the Committee would prefer to have restored (rather than replaced), and research is underway to identify the best resource to complete this work. The estimates for Phase 2 have been used to establish fundraising goals for 2023. Phases 3-5: Interior Restoration. The final three phases of the project focus on interior restoration, which includes but is not limited to addressing rough carpentry, wood doors, wood windows, and painting, in addition to HVAC systems, electrical, gas, plumbing. The specifics of what is included in each of the remaining three phases have not yet been Page 22 of 89 determined. The Steering Committee will be consulting with volunteers with expertise in restoration during 2023 to inform the scope of work for each phase; the committee will then request estimates from local contractors to inform future fundraising goals. Strategy for Maintaining Momentum Recognizing the amount of time it will take to raise the funding to fully restore the schoolhouse, the Committee has closely considered how to maintain momentum in the years leading up to the opening of the heritage center, with a focus on ensuring that every dollar raised is used efficiently and effectively to accelerate progress toward the goal. Two key strategies have emerged: Position the Restoration Project as the first Community Engagement and Leadership initiative run by the Hopkins Schoolhouse and Heritage Center. Beyond raising the funds needed to restore the schoolhouse, the act of restoring the building provides an opportunity to demonstrate the mission of the new non-profit in action. To achieve this aim, we will: (1)Work to engage contractors from the local community to: •Provide updated estimates on all phases of the restoration work. •Enlist their support to approach vendors regarding donated materials and labor. •Inquire about other local community and business leaders who may wish to get involved with the project. This is an approach that has already proven successful for the project. Highlighted Example: Doug and DJ Amundson with Precise Exteriors installed the temporary covering on the roof, soffit, and chimney on the building, paid the labor charges directly, volunteered several hours to help with planning, hanging solar lights and signage, and providing guidance on options available to approach the first two phases of the project. •Precise Exteriors’ involvement saved the project more than $2,500 on the temporary roof and soffit covering. •The new estimate provided by Precise Exteriors for the permanent repair of the roof and siding is approximately $145,000 less than the amount quoted in the preliminary cost estimate provided by Greiner in October of 2021. Beyond the work on the building, Doug has also made important connections to others in the community who are making impactful contributions to the project. This includes connecting the team with Brigg Backer who donated his time to produce and release the YouTube video helping to raise awareness of the project – the video has been viewed more than 1,100 times. (2)Seek to partner with training programs that: •Engage with communities on restoration projects. •Play a role in connecting students with community engagement initiatives. This strategy can both help to demonstrate the mission of the Heritage Center in action and help lower restoration costs. Highlighted Example: The Northern Bedrock Project is a nonprofit organization whose mission is to develop enduring workforce and life skills through service learning in historic preservation and community stewardship. They use a conservation corps model to provide young adults (18-25) hands-on experience and training in the historic preservation trades. Each crew includes 5-6 corps members who complete a 9-day hitch rotation. They work along technical instructors who teach and mentor them to maintain and repair historic resources, including structures. The Northern Bedrock Project has agreed to come out to the site (as soon as weather allows) to assess and make recommendations on projects that would be suitable for their corps. A key component of our landscape assessment will include identifying other potential partners (e.g. technical colleges, trade unions) that could partner in similar ways. Page 23 of 89 Leverage a strategic communications plan to provide a front row seat to the restoration, highlighting the people who are engaged and contributing to the effort. To-date communications for the project have been managed primarily through the Old Forest Lake and the Hopkins Schoolhouse and Heritage Center Facebook pages. While the committee has been able to engage with many area residents through that vehicle, it does not reach the full range of community members who may have an interest in this work. While social media will continue to be an important tool in distributing information on the project to community members, new channels for distributing information to community members will be added. One early operational investment will be the implementation of a customer relationship management system designed and priced for non-profits. The tool provides a mechanism to centralize project data and ensure that communications with stakeholders can be easily, routinely, and affordably managed. The system includes functionality to distribute electronic newsletters, manage volunteer projects/sign-ups, track data needed for reporting to funders, process donations, and manage event registration. Beyond direct communications with community members, the Committee will seek to partner with area businesses and non-profits to cross-promote volunteer opportunities, boost visibility of projects underway, and to recognize the difference volunteers are making in our community. Accomplishments August – September 2022 During the months of August and September, the Steering Committee focused on developing the initial concept for the proposal, and engaging with community members to better understand what they hoped the restoration of the schoolhouse would bring to the community. The primary mechanism used to gather community input were the Old Forest Lake and Hopkins Schoolhouse and Heritage Center Facebook pages. During this period, the committee met several times with the Snowmobile Association to explore opportunities to partner on the proposal to the City of Hugo. In October the two groups met with City staff for preliminary feedback on a joint proposal concept that would include both the restoration of the schoolhouse and the construction of a storage building and grooming station for the North Star Trail. A key benefit of the joint proposal concept was the potential for sharing costs for common needs (e.g. well, septic, utilities, parking). Following the meeting with City staff in October, the two groups mutually decided that the Steering Committee should proceed with the development of the proposal for the Hopkins Schoolhouse and Heritage Center, and revisit opportunities for the two organizations to partner in the future. City of Hugo staff agreed to request that the Council provide additional time for the Steering Committee to refine the proposal, and to allow the Committee to proceed with the temporary cover on the schoolhouse roof, soffits, and chimney, which was granted by the Council in October. Accomplishments October 2022 – January 2023 The following is a summary of what was accomplished during the period since the HSHC Steering Committee met with City of Hugo staff in October, and the Council acted to provide an extension for the committee to continue its work through the end of the year. Raising Public Awareness & Engaging the Community •Developed logo and brand for Hopkins Schoolhouse and Heritage Center •Built/launched website (https://hopkinsschoolhouse.org/) – 653 visits, 700 page views as of 1/31/2023 •Developed/released video with local volunteer to share the HSHC vision with the community (https://youtu.be/d8vB30Rd0nM). The video has been viewed more than 1,100 times. •Installed HSHC sign on schoolhouse building with link to website Page 24 of 89 •Ongoing promotions on social media via Old Forest Lake (5,569 members) and Hopkins Schoolhouse and Heritage Center (154 members) Facebook pages. Improvements to Protect the Schoolhouse •Installed temporary roof, soffit, and chimney covering. •Installed lights on the north, west, and east sides of the building for security. •Completed temporary repair of stairs to basement and water-damaged floors to make it safe for contractors to enter. •Hauled off a load of brush that was cut down by the city. •Removed rocks and other debris that could be thrown through windows. •Shored up wood over windows and doors. •Painted over graffiti on the building. Preparation for Next Phase of Work on Building/Grounds: •Received updated estimates for permanent repair of roof and siding: $31,000 for material and labor; •Pending: estimates for permanent repair of chimney, soffit, and fascia •Pending: engagement of Northern Bedrock to assess, scope project for summer 2023 •Confirmed weekend for interior cleanup project – May 20-21, 2023* •Confirmed weekend for initial grounds clean up – June 10-11, 2023* •Secured commitment for local contractor to evaluate the status of the well on the property in the spring *Contingent on approval from City of Hugo to move forward. Donated Items/Services from Businesses: •Precise Exteriors LLC – paid $1,200 in labor costs for temporary roof covering •Lebens – assistance with landscaping/plants, specifics pending •Johnson & Turner – pro bono legal support for incorporation of new nonprofit •Haugen Binion CPA – pro bono accounting support for new nonprofit •Gene’s Disposal – assessing needs for disposal; working with committee on affordable options Donated Items/Services from Individuals: Donated items and services from individuals total approximately $3,300 and include: •Printing of Brochures and sponsor materials •Postage and mailing supplies for campaign •Purchase of website domain •Printing of signage for building •Purchase of solar lights •Purchase of paint/supplies to cover graffiti •Plywood and materials for floor patching and reinforcement of window and door coverings •Metal trash can and lid •Videography to raise awareness of the project Fundraising from Businesses: •Developed list of local businesses for targeted campaign •Developed/distributed sponsorship information to 250 local businesses – See Attachments 7-9. o Contribution Confirmed: Blacksmith Lounge as $5,000 = Gold Sponsor o Contribution Confirmed: Premier Bank as $1,000 = Bronze Sponsor o Contribution Confirmed: Wise Guys Pizza $100 o Contribution Confirmed: Speedway $250 o Contribution Confirmed: Hugo Dental $50 o Pledge: Petty Investments $1,000 = Bronze Sponsor o Pledge: Hugo Historical Commission $1,000 = Bronze Sponsor o Contribution Pending: Lakes Floral – promotion through end of holiday season o Decision Pending: Deadbroke Saddle Club o Decision Pending: Hugo Lions o TOTAL Donated/pledged as of 1/31/2023: $8,400.00 Page 25 of 89 *Of note: Feedback from businesses noted the short turn-around time for a decision and the timing of the request for funds as challenges considering many are at the end of their fiscal year and have already spent down funds for charitable organizations. Fundraising from Individuals: Developed donor levels for individuals and promoted donation opportunities via the HSHC website, and the Old Forest Lake and Hopkins Schoolhouse and Heritage Center Facebook pages. •Donations 2/1/2022-10/1/2022: $1,480 •Donations since 10/1: $1,917.97 •Pledge: $5,000 ($1000/year for 5 years) •TOTAL donated/pledged as of 1/31/2023: $8,197.97 Fundraising from Granting Institutions: •In progress: matrix detailing prospective granting organizations, funding potential, application requirements, and submission deadlines for 2023. •Submitted three grant applications to local funders: o Forest Lake Lions Club Community Organization Investment Program. Application amount: $10,000. This grant was awarded in the amount of $1,200. o MidwestOne Bank Foundation. Application amount: Unspecified – sponsor levels provided. This proposal was not funded. The Steering Committee was encouraged to reapply. o Connexus Energy. Application amount: $25,000. The initial grant request was declined because the company’s focus areas for charitable giving are food and housing support for individuals. However, the group was encouraged to submit a revised request for a lower amount and in-kind services that could be funded out of other budgets to support the project. Preparation for the second grant is in progress. Business Planning: •Drafted articles of incorporation and bylaws for new nonprofit •Decided on initial board members and officers for the new nonprofit •Secured letter of commitment from University of St Catherine for an MBA capstone team to assist with business planning during summer of 2023 •In progress: preliminary business plan sufficient to proceed with the IRS application for exempt status •In progress: review of national registry details to determine whether to proceed with the application process. Page 26 of 89 Project-to-Date Financial Summary The following is a summary of revenue and expenses for all the years where financial data are available. There are several items of note regarding the financial summary, including: •92% ($16,517) of the total revenue raised ($17,997) occurred between October 1 and January 31. •During the push for funds in October - December, feedback from businesses and individuals indicated that: o The uncertainty about whether the City would approve the project and/or whether contributions would definitely be deductible for 2022 were noted as concerns. o The short turn-around for making a decision on the contribution was problematic because there was not sufficient time to bring the request before leadership/boards of directors. o The timing of the request was problematic because several businesses were wrapping up their fiscal years and had already spent down funds allocated for charitable organizations. In Kind Support In addition to the cash donations and pledges, an estimated $3,300 of donated materials and services were provided in- kind to the project by businesses and individuals between October 1 and January 31. In-kind donations included payment of labor expenses for the temporary covering on the roof and soffits, printing of the brochures and sponsor materials, postage and mailing supplies for campaign, signage for the building to promote the website, solar lights for the exterior of the building, graphic design and website, and materials for temporary repairs on the building. Page 27 of 89 Calendar Year 2023 Preliminary Budget Considering that 2023 will be a transition year where the new non-profit is just getting off the ground, and the project has not yet experienced a full 12-month fundraising cycle, it is difficult to precisely determine the level of revenue that is achievable. For purposes of 2023 budgeting, the committee used the most recent four months history as the basis for its projections. The following is the preliminary project budget for CY2023: Revenue assumptions: • The project budget for 2023 assumes that average monthly contributions received during 2023 will be in line with the average amount of contributions/pledges received each month during the period of October 1-January 31. [$16,517/4 = avg amount received per month: $4,129.25] • The average amount of pledges received per month was then applied to the 11 months of fundraising time remaining in 2023 to arrive at the total revenue projection included in the 2023 budget. [$4,129.25*11 = $45,421.75] Expense assumptions: • Operational expenses for: administrative filings, insurance, printing/advertising, and implementation of customer relationship management software. • Phase I assumes engagement with Northern Bedrock Corps for project in summer 2023. Expense/size of project will be scaled to funds available. •Phase II assumes permanent replacement of components listed; work would not commence until the level of funding needed to complete the component is secured. The order of the component repairs would be: (1) Roof and Chimney; (2) Siding. Targeted grants. The initial grants assessment conducted identified the following opportunities for consideration in 2023. Additional research is underway on each opportunity, and the scan for new potential funders will be ongoing. During first quarter, the team will be completing its review of the criteria and implications of pursuing inclusion on the National Register of Historic Places, and assessing whether the advantages of being placed on the register (e.g. access to new grants) are likely to outweigh the risks (e.g. higher costs for specified materials). Grant Name Institution/Business Minimum Maximum NRHP Req Match Req Heritage Preservation Grants Minnesota Historical Society Unspecified Unspecified No Unspecified Heritage Partnership Program Minnesota Historical Society 10,000.00$ Unspecified No Evaluated Minnesota Historical & Cultural Heritage Grants (Small) Minnesota Historical Society Unspecified 9,999.00$ No Encouraged Minnesota Historical and Cultural Heritage Grants ( Large) Minnesota Historical Society 10,000.00$ Unspecified No Encouraged Save America's Treasures (SAT) Grant National Park Service 125,000.00$ Unspecified Yes Yes Community Connectedness Grant St Paul & Minnesota Foundation 10,000.00$ 75,000.00$ No Unspecified Community Impact Grant F.R. Bigelow Foundation 10,000.00$ 100,000.00$ No Unspecified Community Impact Grant Mardag Foundation 7,500.00$ 50,000.00$ No Unspecified N/A Hanifl Foundation Unspecified Unspecified No Unspecified N/A MidwestOne Bank Foundation Unspecified Unspecified No Unspecified N/A Connexus Energy 500.00$ 25,000.00$ No Unspecified 2023 Budget REVENUE 2023 Cash from Individuals 7,000.00$ Prior Year Pledges Paid (Ind)1,000.00$ Cash from Businesses 20,000.00$ Prior Year Pledges Paid (Bus)2,000.00$ Grant Revenue 15,000.00$ TOTAL REVENUE 45,000.00$ EXPENSE 2022 Operational Expenses 5,000.00$ Temporary Roof Covering -$ Phase 0 - Grounds & Clean-Up 1,000.00$ Phase 1 - Mothball Phase 12,000.00$ Phase 2 - Roof, Siding, Chimney 31,000.00$ Phase 3 - Interior Phase I -$ Phase 4 - Interior Phase II -$ Phase 5 - Interior Phase III -$ TOTAL EXPENSE 49,000.00$ 2023 Net (4,000.00)$ Beginning Cash Balance 9,585.36$ Ending Cash Balance 5,585.36$ Page 28 of 89 Overview of Timeline for Restoration The following is a high-level overview of the proposed schedule for restoration and creation of the Hopkins Schoolhouse and Heritage Center. If the project is approved to move forward, development of a detailed project plan for all years of the project will be developed in 2023. 2023 Project Milestones The following is a summary of major project activities/milestones identified for 2023. Governance/Finance Restoration Programs 2023 •Contract(s) with City of Hugo •Form new nonprofit •Transition from fiscal host •Board member recruitment •Set up business operations •Make determination regarding pursuit of national register status •Complete grants assessment •Complete long-range business plan for HSHC •Begin implementation of the business plan – engage with community leaders to explore strategic partnerships. •Prepare and submit grant applications to identified funders •Round 2 Capital Campaign Focus: Phase 0,2 2023 •Cleanup interior of building •Cleanup grounds on site •Develop site and volunteer engagement plan for grounds •Confirm scopes of work for interior restoration phases; secure estimates •Complete comprehensive project plan across all project years. •Complete mothball stage •Begin work on Phase 2 within available funds; 2023 •Introduce restoration project as first community engagement program offered by HSHC •Define scope of near term and long-term services as part of the business planning process •Engage Washington County Community Gardeners on planning for program/display •Engage local schools to gather input on opportunities to engage youth in the restoration project, and gather insights to inform program planning for the heritage center. Page 29 of 89 Exhibit D: 2023 Annual Goals and Measures of Success The annual goals and measures of success for the 2023 proposed by the Hopkins Schoolhouse and Heritage Center Steering Committee, as approved by the City of Hugo on May 15, 2023, are as follows: HSHC Approval: Approved on 03/29/2023 Hugo City Council Approval: Approved on 5/15/2023 Interim Written Reports: •Sept, Dec. 2023 Final Report & Presentation to City Council: •February 2024 2023 Goal Measures of Success 1.Finalize agreement with City of Hugo 1.a – City of Hugo & FL Historical Society contract complete. 1.b – Contract transitioned to new non-profit. 2.Form new nonprofit: Hopkins Schoolhouse & Heritage Center 2.a – New organization name reserved through MN Secretary of State’s Office. 2.b – Incorporated as a nonprofit organization with the MN Secretary of State’s Office. 2.c – Application submitted for Employer Identification Number/EIN Obtained. 2.d – IRS Form 1023 and Application for Tax-Exempt Status submitted to IRS/Determination Letter Obtained. 2.e – Application submitted to State of Minnesota for Sales Tax Exemption. 2.f – Registration as charity with the MN Attorney General’s Office Charities Division. 2.f – Recruit minimum of 10 total board members and 25 total volunteers. 2.g – Long term business plan complete. 3.Advance Progress on Restoration of Building 3.a – Trash removed from interior of building, historical artifacts from building interior catalogued. 3.b – Temporary cover removed, and permanent repair of roof and chimney completed. 3.c – Soffit and front stairs repaired. 4.Advance Improvements on Schoolhouse Grounds 4.a – Trash and debris removed from the site. 4.b – Trail cameras installed as added security measure. 4.c – Report produced summarizing community input on trail stop amenities. 4.d – Initial schoolhouse grounds plan submitted to the City of Hugo for approval. 5.Raise funding/donated services sufficient to support repairs on. exterior of the building 5.a – Support sufficient for repair of roof and soffit. 5.b – Support sufficient for repair of chimney. 5.c – 50% of funds necessary for repair of siding and windows. Page 30 of 89 Exhibit E: Change Order This Change Order to the Agreement (“Change Order”), is effective on this ___ day of _______, 20__ (“Change Order Effective Date”) and modifies the terms of the Agreement between the City of Hugo located at 14669 Fitzgerald Avenue North, Hugo, MN 55038, and the Forest Lake Historical Society, and the Hopkins Schoolhouse and Heritage Center. 1. Description of Proposed Change: Impact of change on: Description: Comments Parties to the Agreement Authorized Official(s) Measures of Success Schedule Other 2. Change Requestor: IN WITNESS WHEREOF, the parties have caused this Change Order to the Agreement to be executed as of the Change Order Effective Date by their duly authorized representatives. Change Order Effective Date: ______________________ Forest Lake Historical Society City of Hugo By: _____________________________ By:________________________ Name: ___________________________ Name:_______________________ Hopkins Schoolhouse & Heritage Center By:_______________________________ Name: ____________________________ Page 31 of 89 Exhibit F: Rules and Regulations 1. The sidewalks, entries, passages, elevators, public corridors and staircases of Property shall not be obstructed or used for any purpose other than ingress or egress. 2. Overnight occupancy is permitted. 3. Plumbing fixtures and appliances shall be used only for the purpose for which constructed, and no sweepings, rubbish, rags, or other unsuitable material shall be thrown or placed therein. The cost of repairing any stoppage or damage resulting to any such fixtures or appliances from misuse on the part of a tenant or such tenant’s officers, agents, servants, and employees shall be paid by such tenant. 4. Tenant shall not do anything, or permit anything to be done, in or about the Property, or bring or keep anything therein, that will in any way increase the possibility of fire or other casualty or obstruct or interfere with the rights of, or otherwise injure or annoy, other tenants, or do anything in conflict with the valid, pertinent laws, rules, or regulations of any governmental authority. 5. Tenant shall not place a load upon any floor of Property which exceeds the floor load per square foot which such floor was designed to carry (80-lbs. dead, 100 lbs. live) or which is allowed by applicable building code. Landlord may prescribe the weight and position of all safes and heavy installations which Tenant desires to place in Property so as properly to distribute the weight thereof. Landlord shall have the authority to prescribe the weight and position of safes or other heavy equipment which may overstress any portion of the floor. All damage done to Property by the improper placing of heavy items which overstress the floor will be repaired at the sole expense of the Tenant. Landlord reserves the right to have Landlord’s structural engineer review Tenant’s floor loads on Property at Tenant’s expense. 6. Tenant shall cooperate with Landlord’s agents and employees in keeping Property and their premises neat and clean. 7. Tenant shall not use or keep on Property any flammable or explosive, fluid or substance, or any illuminating material, unless it is battery powered, UL-approved, with the exception of any material or device to be used as part of the school programming or as required for the maintenance of Property. 8. Landlord has the right to evacuate Property in event of emergency or catastrophe. 9. If any governmental license or permit shall he required for the proper and lawful conduct of Tenant’s business, Tenant, before occupying Property, shall procure and maintain such license or permit and submit it for Landlord’s inspection. Tenant shall at all times comply with the terms of any such license or permit. 10. Tenant covenants and agrees that its use of Property shall not cause a discharge of more than the design flow gallonage per day of sanitary (non-industrial) sewage allowed under the sewage discharge permit(s) for Property. Discharges in excess of that amount, and any discharge of industrial sewage, shall only be permitted if Tenant, at its sole expense, shall have obtained all necessary permits and licenses therefor, including without limitation permits from state and local authorities having jurisdiction thereof. Page 32 of 89 11. Garbage, trash, rubbish, and refuse shall be kept in sanitary closed containers so as not to be visible to the public within the demised area. All trash shall be properly bagged or contained. 12.Tenant assumes full responsibility for protecting its space from theft, robbery and pilferage, which includes keeping doors locked and other means of entry to Property closed and secured. Tenant shall keep the Property free and clear of liens, claims, judgments and encumbrances. Violation of these rules, or any amendments thereof or additions thereto, may be considered a default of Tenant’s lease and shall be sufficient cause for termination of this Lease at the option of Landlord. Landlord reserves the right to rescind any of these Rules and Regulations and make such other and further rules and regulations not inconsistent with the express terms of the lease as in the judgment of Landlord shall from time to time be needed for the safety, protection, care, and cleanliness of Property, the operation thereof, the preservation of good order therein, and the protection and comfort of its tenants, their agents, employees, and invitees, which Rules and Regulations when made and notice thereof given to a tenant shall be binding upon him in like manner as if originally herein prescribed. In the event of any conflict, inconsistency, or other difference between the terms and provisions of these Rules and Regulations, as now or hereafter in effect, and the terms and provisions of the Lease to which these Rules and Regulations are attached, the Lease shall control. Page 33 of 89 NAME RESERVATION:Hopkins Schoolhouse and Heritage Center NAMEHOLDER(S): Name:Address: Elizabeth Cinqueonce 4586 165th St N Hugo MN 55038 United States The applicant hereby states that the proposed name holder is: a) A person doing business in this state under that name or a deceptively similar name; b) A person intending to form an entity under Chapter 302A, 317A, 322C or 321; c) A domestic corporation, limited liability company or limited partnership intending to change its name; d) A foreign corporation, foreign limited liability company or foreign limited partnership intending to make application for a Certificate of Authority to transact business or register in this state; e) A foreign corporation, foreign limited liability or foreign limited partnership authorized to transact business in this state and intending to change its name; f) A person intending to incorporate a foreign corporation, or foreign limited liability company and intending to have the foreign corporation, or foreign limited liability company make application for a Certificate of Authority to transact business in this state; a person registering as a foreign limited partnership; or g) A foreign corporation, foreign limited liability company or foreign limited partnership doing business under that name or a name deceptively similar to that name in a state other than Minnesota and not described in clauses d, e or f. If you submit an attachment, it will be incorporated into this document. If the attachment conflicts with the information specifically set forth in this document, this document supersedes the data referenced in the attachment. By typing my name, I, the undersigned, certify that I am signing this document as the person whose signature is required, or as agent of the person(s) whose signature would be required who has authorized me to sign this document on his/her behalf, or in both capacities. I further certify that I have completed all required fields, and that the information in this document is true and correct and in compliance with the applicable chapter of Minnesota Statutes. I understand that by signing this document I am subject to the penalties of perjury as set forth in Section 609.48 as if I had signed this document under oath. SIGNED BY: Elizabeth Cinqueonce EMAIL FOR OFFICIAL NOTICES:hopkinsschool.heritagecenter@gmail.com Office of the Minnesota Secretary of State Name Reservation/Request for Reservation of Name Minnesota Statutes, Section 302A.117, 317A.117, 322C.0109 or 321.109 I hereby request the Secretary of State to reserve the name listed below. I understand that the name reservation does not register the business name, and is valid for twelve months from the date on which it is filed. The name reservation may be renewed for additional twelve month periods, pursuant to Minnesota Statutes, sections 302A.117, 317A.117, 322C.0109 or 321.109. ATTACHMENT 2 - ORIGINAL FILING FOR NAME RESERVATION Page 34 of 89 Page 35 of 89 Work Item 1384338800020 Original File Number 1384338800020 STATE OF MINNESOTA OFFICE OF THE SECRETARY OF STATE FILED 04/02/2023 11:59 PM Steve Simon Secretary of State Page 36 of 89 ATTACHMENT 3 - CERTIFICATE & ORIGINAL ARTICLES OF INCORPORATION Page 37 of 89 Page 38 of 89 Page 39 of 89 Page 40 of 89 Page 41 of 89 Page 42 of 89 DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE CINCINNATI OH 45999-0023 Date of this notice: 02-12-2024 Employer Identification Number: 99-1285386 Form: SS-4 Number of this notice: CP 575 A HOPKINS SCHOOLHOUSE AND HERITAGE CENTER % ELIZABETH CINQUEONCE For assistance you may call us at: 14669 FITZGERALD AVE N 1-800-829-4933 HUGO, MN 55038 IF YOU WRITE, ATTACH THE STUB AT THE END OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER Thank you for applying for an Employer Identification Number (EIN). We assigned you EIN 99-1285386. This EIN will identify you, your business accounts, tax returns, and documents, even if you have no employees. Please keep this notice in your permanent records. Taxpayers request an EIN for their business. Some taxpayers receive CP575 notices when another person has stolen their identity and are opening a business using their information. If you did not apply for this EIN, please contact us at the phone number or address listed on the top of this notice. When filing tax documents, making payments, or replying to any related correspondence, it is very important that you use your EIN and complete name and address exactly as shown above. Any variation may cause a delay in processing, result in incorrect information in your account, or even cause you to be assigned more than one EIN. If the information is not correct as shown above, please make the correction using the attached tear-off stub and return it to us. Based on the information received from you or your representative, you must file the following forms by the dates shown. Form 1120 04/15/2024 If you have questions about the forms or the due dates shown, you can call us at the phone number or write to us at the address shown at the top of this notice. If you need help in determining your annual accounting period (tax year), see Publication 538, Accounting Periods and Methods. We assigned you a tax classification (corporation, partnership, etc.) based on information obtained from you or your representative. It is not a legal determination of your tax classification, and is not binding on the IRS. If you want a legal determination of your tax classification, you may request a private letter ruling from the IRS under the guidelines in Revenue Procedure 2020-1, 2020-1 I.R.B. 1 (or superseding Revenue Procedure for the year at issue). Note: Certain tax classification elections can be requested by filing Form 8832, Entity Classification Election. See Form 8832 and its instructions for additional information. IMPORTANT INFORMATION FOR S CORPORATION ELECTION: If you intend to elect to file your return as a small business corporation, an election to file a Form 1120-S, U.S. Income Tax Return for an S Corporation, must be made within certain timeframes and the corporation must meet certain tests. All of this information is included in the instructions for Form 2553, Election by a Small Business Corporation. ATTACHMENT 4 - IRS NOTICE OF ASSIGNED EIN Page 43 of 89 (IRS USE ONLY) 575A 02-12-2024 HOPK B 9999999999 SS-4 If you are required to deposit for employment taxes (Forms 941, 943, 940, 944, 945, CT-1, or 1042), excise taxes (Form 720), or income taxes (Form 1120), you will receive a Welcome Package shortly, which includes instructions for making your deposits electronically through the Electronic Federal Tax Payment System (EFTPS). A Personal Identification Number (PIN) for EFTPS will also be sent to you under separate cover. Please activate the PIN once you receive it, even if you have requested the services of a tax professional or representative. For more information about EFTPS, refer to Publication 966, Electronic Choices to Pay All Your Federal Taxes. If you need to make a deposit immediately, you will need to make arrangements with your Financial Institution to complete a wire transfer. The IRS is committed to helping all taxpayers comply with their tax filing obligations. If you need help completing your returns or meeting your tax obligations, Authorized e-file Providers, such as Reporting Agents or other payroll service providers, are available to assist you. Visit www.irs.gov/mefbusproviders for a list of companies that offer IRS e-file for business products and services. IMPORTANT REMINDERS: * Keep a copy of this notice in your permanent records. This notice is issued only one time and the IRS will not be able to generate a duplicate copy for you. You may give a copy of this document to anyone asking for proof of your EIN. * Use this EIN and your name exactly as they appear at the top of this notice on all your federal tax forms. * Refer to this EIN on your tax-related correspondence and documents. * Provide future officers of your organization with a copy of this notice. Your name control associated with this EIN is HOPK. You will need to provide this information along with your EIN, if you file your returns electronically. Safeguard your EIN by referring to Publication 4557, Safeguarding Taxpayer Data: A Guide for Your Business. You can get any of the forms or publications mentioned in this letter by visiting our website at www.irs.gov/forms-pubs or by calling 800-TAX-FORM (800-829-3676). If you have questions about your EIN, you can contact us at the phone number or address listed at the top of this notice. If you write, please tear off the stub at the bottom of this notice and include it with your letter. Thank you for your cooperation. Page 44 of 89 (IRS USE ONLY) 575A 02-12-2024 HOPK B 9999999999 SS-4 Keep this part for your records. CP 575 A (Rev. 7-2007) ---------------------------------------------------------------------------------------------- Return this part with any correspondence so we may identify your account. Please CP 575 A correct any errors in your name or address. 9999999999 Your Telephone Number Best Time to Call DATE OF THIS NOTICE: 02-12-2024 ( ) -EMPLOYER IDENTIFICATION NUMBER: 99-1285386 _____________________ _________________ FORM: SS-4 NOBOD INTERNAL REVENUE SERVICE HOPKINS SCHOOLHOUSE AND HERITAGE CINCINNATI OH 45999-0023 CENTER % ELIZABETH CINQUEONCE 14669 FITZGERALD AVE N HUGO, MN 55038 Page 45 of 89 HSHC Board of Directors Board Composi�on | Term Tracking (updated 03.02.2024) Director Name Elected / Ex-Officio Board Posi�on First Term Expires Second Term Expires Third Term Expires Board Members Elizabeth Cinqueonce Elected Member 1 3/31/2026 Brad LeTourneau Ex-Officio Member 2 N/A N/A N/A Jus�n Brink Ex-Officio Member 3 N/A N/A N/A Cindy Pety Elected Member 4 3/31/2026 Angela Minner Elected Member 5 3/31/2025 Craig Moen Elected Member 6 3/31/2024 Floyd Pety Elected Member 7 3/31/2025 Jodie Alwin Elected Member 8 3/31/2024 Vicki Krivanek Elected Member 9 3/31/2025 HSHC 2023 Volunteer Roster Marge Alden Jodie Alwin DJ Amundson Doug Amundson Jus�n Brink Nancy Chelmo Tracy Chelmo Carmelo Cinqueonce Liz Cinqueonce Gabriela Cinqueonce Rose Eggert Adna Jama Ricky Johnson Vicki Krivanek Angela Leroux Brad LeTouneau Sue Olson Angela Minner Craig Moen Rusty Pastorius Zach Pastorius Cindy Pety Floyd Pety Rebecca Pety Sam Pety Damarion Reed Gloria Romero Cindra Schmidt Cynthia Schoonover Sumaya Sheikh Marie Thurner Ron Trudeau Shannon Wedger Terra West Susan Young ATTACHMENT 5 - BOARD AND VOLUNTEER LIST Page 46 of 89 FINAL DELIVERABLE : HSHC Final Deliverable Hopkins Schoolhouse and Heritage Center Adna Jama, Sumaya Sheikh, Jordyn Wentzel, and Terra West Saint Catherine University MBA 8200: Strategic Management Capstone Lisa Tulisaari and Liz Cinoquence August 21, 2023 ATTACHMENT 6 - FINAL ST KATE'S MBA BUSINESS PLAN REPORT Page 47 of 89 FINAL DELIVERABLE : HSHC 2 Table of Contents Background & Research............................................................................................................... 3 Project Background....................................................................................................................3 Research and Methods Used for Project....................................................................................3 Marketing and Operations Plan...................................................................................................5 Museum......................................................................................................................................5 Gathering Spaces....................................................................................................................... 6 Trailhead.................................................................................................................................... 7 Seasonal Activities.....................................................................................................................7 Financial Analysis..........................................................................................................................8 Competitor Analysis....................................................................................................................15 Recommendations........................................................................................................................16 References.....................................................................................................................................18 Appendix.......................................................................................................................................19 Page 48 of 89 FINAL DELIVERABLE : HSHC 3 Background & Research Project Background The Hopkins Schoolhouse and Heritage Center is located in the City of Hugo. Surrounding towns and stakeholders include Forest Lake, White Bear Lake, and others. The Schoolhouse originally served as an elementary school for grades 1-8 until the mid-1940s and then only for grades 1-6 until the school's closure in 1962. After serving as an elementary school the Hopkins Schoolhouse and property were purchased by Oneka Township and was used as their Town Hall until 1972. After the City of Hugo was formed, the Hopkins Schoolhouse and Heritage Center took over ownership of the building. Once the City of Hugo had ownership, the building was used by Boy Scouts as a youth center and meeting space. The Schoolhouse has been vacant since the early 2000s, until now. The Hopkins Schoolhouse and Heritage Center is being restored with strong support from the community. Our problem statement reads as follows: the Hopkins Schoolhouse and Heritage Center needs to be restored and boost community involvement, and ensure long-term sustainability. The task is to create a strategic plan that revitalizes its historical charm, improves operations, and financial sustainability, and fosters a strong community connection, securing its position as a cherished local heritage center. The organization hopes to have the schoolhouse in full operation by 2028. The following information presented to you will include different ideas for marketing and operations, a financial analysis, a competitor analysis, and overall recommendations. Research and Methods Used for Project We started the project research first with a virtual meeting with our client contact Liz Cinoquence, and the board members of the Hopkins Schoolhouse and Heritage Center. They provided us with information regarding their goals. Next, we had a site visit where we were able to see the schoolhouse and Page 49 of 89 FINAL DELIVERABLE : HSHC 4 property and gain further insights into the community and how the schoolhouse could meet community needs. We created an affinity map with our observations and determined that there were various opportunities where the schoolhouse could continue to serve the community. We presented the opportunities we found to the board members to gain feedback from them and see if they were interested in pursuing them. Next, we researched various other historical societies in the metro area. We picked them in part based on financial success, those organizations that reported greater than $50,000 of revenue had to file a complete financial statement with the IRS. We reviewed those financial statements to see how they were performing financially. The financial statements were analyzed on a spreadsheet to determine how much of the organization’s revenue was due to operational activities, grants, and public support. The client had provided a document of grant opportunities the organization was pursuing for funding the restoration of the schoolhouse. We researched to see if any of the options could be pursued for future grants to the schoolhouse. We also looked into other organizations that provided training, operational, and financial support for smaller historical organizations. We also picked organizations that had operations similar to the opportunities we found for the schoolhouse. We also reviewed their websites to research their operational activities. We were able to look for trends in operating activities that matched the opportunities we found for the schoolhouse. We focused on activities that generate revenue for the schoolhouse and will allow HSHC to focus on its mission of sharing local history with the community. We created a chart listing gathering spaces in Hugo and Forest Lake. This chart included the prices of the space, hours, and amenities. We used the chart to help position the Schoolhouse as a gathering space. We then looked for additional uses of the trailhead which has been used as a resting place for those walking the trails. Our findings can be shown in the next section of the marketing and operations plan. Page 50 of 89 FINAL DELIVERABLE : HSHC 5 Marketing and Operations Plan Museum The museum will be the main focus and we propose two methods of providing an immersive, educational experience that will attract visitors of all ages. The museum can be experienced by a tour or through volunteer-led group activities. Both activities will contain interactive components. The tour experience will be a self-paced tour that allows visitors to see the history of the schoolhouse and past community group activities. Curated displays will showcase authentic artifacts, including clothing, teaching materials, school supplies, and work done by community groups working in the schoolhouse. Descriptive labels will provide context and insights for each display. To further enrich the experience, we propose a storytelling corner within the schoolhouse. Equipped with projectors, this designated area will take visitors through time with recorded storytelling sessions. These stories will be sourced from actual accounts provided by former students and teachers. In addition, we propose interactive stations featuring period-appropriate writing tools, slates, textbooks, and other supplies. A third engagement of the senses will be the opportunity to engage in tactile play. Interactive stations featuring period-appropriate writing tools, textbooks, and other supplies will allow visitors to experience firsthand the activities former students and community groups engaged in. Last, a photo gallery of former students and community groups can serve as a tribute to the individuals who have contributed to the history and spirit of the school. We recommend the group activity experience be targeted to school and daycare groups. Three of the six organizations researched have operational activities that include opportunities for school children to engage in activities that incorporate play, recreating the history they learn during their visits. For the Hopkins Schoolhouse, we recommend hosting volunteer-led group activities that allow the group to see the displays, and engage in games and activities that were played during the periods depicted in the museum. A volunteer can lead the group through the visit, explain the games or activities, ensure all needed supplies are available, and monitor the activity. Page 51 of 89 FINAL DELIVERABLE : HSHC 6 The research on operational activities for competitors showed that half of the organizations charge an admissions fee to tour the attraction or to take part in a group activity. Admission fees to visit the attractions range from $3 to $7 per person. The organizations that included group activities for school children charged an average of $5 per student, with a minimum group size of 10 students. The teacher bringing the group was not charged admission, but each additional chaperone typically was. Therefore, we recommend charging a $5 per person admission fee to visit the museum. For the group activities, we recommend charging $5 per person for small groups, and a discounted group rate of $4 per student for groups of 10 or more students, with free admission to teachers. Organizations with similar setups have had success with continued interest in visiting their museums through changing the displays semi-annually. Displays can be changed to depict different themes, and artifacts not on display can be stored to preserve integrity and prolong usage. Gathering Spaces In our research, we found that there is a need for gathering spaces in Hugo, Forest Lake, and neighboring cities. These spaces can be used by residents, visitors to the area, city council members, and community groups. Gathering spaces can be used to host group meetings, events, and parties. Bigger events would potentially include wedding events. We recommend the gathering space at the Hopkins Schoolhouse and Heritage Center be available for use unless otherwise occupied by the schoolhouse staff. We recommend Hopkins Schoolhouse and Heritage Center charge different rates depending on the day of the week, the time of day, the renter, and the type of event. Throughout our research, we have found that other gathering spaces charge higher rates during the weekends and in the early morning or evenings. We also recommend charging more for nonresidents and private events which may require more space or additional amenities. Our research findings lead us to conclude a $200 rental fee for 2-hour use of the space would be in line with competitor rates. Amenities we believe will help the schoolhouse stand out from other gathering spaces include wifi, TVs, projectors, a coffee bar, a mini kitchen, several round tables, and Page 52 of 89 FINAL DELIVERABLE : HSHC 7 chairs, etc. The amenities should also include setting up tables and chairs outside so that during the summer people can gather outside. We don’t recommend charging for the use of this outdoor space. Trailhead The trail and the trailhead have been popular among residents of Hugo and the surrounding cities. The trailhead is just a short walk from the Hardwood Creek Regional Trail. It can be used as a place for visiting members to rest, recharge, and learn a little history of the Schoolhouse. During the winter months, the trailhead can be used by snowmobilers and cross-country skiers. Another fun idea for winter would be to host a snowman-building contest where visitors can build a snowman and vote for their favorite. The trailhead would then be a place for those using the trails to warm up and maybe even have some hot chocolate. During the spring, summer, and fall, the trail can be used for horseback or bike riding. There could be picnic tables and benches at the trailhead for a lunch break or resting space. We recommend creating a water station to appeal to visitors who arrive with dogs or horses. The trailhead could also be host to flower gardens and farmer's markets. Seasonal Activities Seasonal activities can be used in the schoolhouse to attract visitors throughout the year. One seasonal activity that can be used in the schoolhouse is educational workshops on traditional crafts and skills that were taught in the one-room schoolhouse. The schoolhouse can also provide gardening classes in the spring. This can include a community garden in which community members can work together outside the schoolhouse. The schoolhouse can have historical reenactments every summer showcasing life in the one-room schoolhouse. Winter can include workshops that offer classes on traditional winter activities such as knitting, storytelling, and or making historical crafts. Lastly, in the fall, the schoolhouse can host a harvest festival and heritage day. The harvest festival can include traditional games and fall-themed activities that honor local history and culture. Page 53 of 89 FINAL DELIVERABLE : HSHC 8 Financial Analysis Six different non-profit historical societies from across the metro area were compared. The research included a comparison of the operations and financial statements from the following organizations: Isanti County Heritage Society (ICHS), Scott County Historical Society (SCHS), Afton Historical Museum (AHM), White Bear Lake Area Historical Society (WBLHS), Chisago County Historical Society (CCHS), and Dakota City Heritage Village (DCHV). All six organizations are classified as 501(c)(3) nonprofits that focus on advocating local history to the surrounding communities. All have been in operation for at least 5 years and generated more than $50,000 in revenue. These organizations were also selected due to their revenue status qualifying them for submitting full statements to the IRS, which became available for public view and comparisons to be made. Appendix V (attached) provides a comparison of the six organizations. Five of the organizations feature at least one restored building or replica building depicting what the structures were like from the late 19th century to the early 20th century (WBLHS focuses on tours showing historical sites throughout the area). Five of the organizations offer memberships at various prices based on offerings to individuals, families, and businesses. Five of the six organizations also offer historical research services as revenue sources. Isanti County and Scott County Historical Societies rent out space to the public for private use. All six organizations rely on public support through donations, gifts, and grants for most of their financing. The data for the financial comparison was obtained from Form 990’s the organizations filed for the years 2018 and 2019. The Internal Revenue Service website indicated that financial reports from later years would not be available due to delays in processing. Given the delays in the IRS processing of submitted Form 990s, the statements submitted for 2019 were compared. All six organizations stated at least half of their revenue came from donations (see Figure 1 below). Page 54 of 89 FINAL DELIVERABLE : HSHC 9 Below, Figure 2 shows a comparison of the revenue generated by each organization in the year 2019 against the value of the total assets at the end of that year. ICHS, SCHS, and CCHS indicated significant portions of their assets were in value of land, buildings, and equipment (between 46 and 67%). AHM and WBLHS kept the majority of their assets liquid as cash (92% and 87.2% respectively). Both of these organizations had high revenue-to-asset ratios at the end of 2019. Also, these two organizations stated the majority of their assets were liquid in the form of cash and other liquid assets. Page 55 of 89 FINAL DELIVERABLE : HSHC 10 Figure 2 A more in-depth comparison of revenue was made for WBLHS, AHM, and DCHV. Figure 3, Figure 4, and Figure 5 show a comparison of the revenue sources for WBLHS, AHM, and DCHV respectively. While all three organizations received the majority of their revenue in the form of contributions, gifts, and grants, WBLHS and DCHV show more diverse revenue portfolios than AHM. Both WBLHS and DCHV feature various activities that attract different target groups. The mix of operational activities results in significant portions of their revenue stemming from operational activities and increased interest in membership, which results in a reduced reliance on donations and grants alone. AHM does not charge admission fees to visit its museum, and its primary operational activity is based on Page 56 of 89 FINAL DELIVERABLE : HSHC 11 visits to the museum. As a result, it heavily relies on donations and grants to finance its operations. Page 57 of 89 FINAL DELIVERABLE : HSHC 12 After reviewing how the different competitors received their funding, the following financial recommendations can be made to position the Hopkins Schoolhouse and Heritage Center against the other organizations. The District 73 Schoolhouse Conditions Assessment Report included a statement that the property’s estimated value was $260,600 based on the 2021 Washington County Estimate. This valuation of assets puts it above average with the six competitors' asset values. As the city of Hugo owns the schoolhouse and surrounding property, the Hopkins Schoolhouse and Heritage Center will be able to demonstrate financial success based on revenue generation. Some benchmarks to compare against will be the amount of revenue generated from operations activities against income received from contributions and grants. The comparison of revenue sources for White Bear Lake Area Historical Society and Dakota City Heritage Village shows that having at least two major sources of operating activities could result in higher operating revenue. As indicated in the marketing and operations plan previously, two opportunities have been identified to generate service revenue for the organization. Both opportunities have a focus on targeting Page 58 of 89 FINAL DELIVERABLE : HSHC 13 community groups. The first is attracting student and daycare groups to the museum to take part in group activities, and the second is the use of the museum as a gathering space for a rental fee. The first opportunity is attracting classes from the local elementary schools and local daycare groups to participate in group activities at the museum. A goal can be made of attracting two groups to visit per day, for at least 3 days per week, over a total period of 12 weeks throughout the year (6 in the spring and 6 in the fall). If an average group size of 12 children visits, with the proposed discount rate of $4 per visitor, a projected revenue of $3,456 can be generated by the end of the year. As the number of volunteers, support, and community interest increases, more opportunities for these student group activities can be created. The second opportunity is the use of the schoolhouse as a gathering space for local community groups. If the schoolhouse is rented out 1 day per week, for 2 hours (at $100/hour), the revenue is projected to be $10,400. The use of the museum as a gathering space provides an opportunity to increase interest in the museum and fills a need in the community. The two projected revenues combined result in annual revenue of $13,456. This total can be compared to revenue generated from admission fees to the museum and membership dues collected by the organization. When support can be generated to attract funding of at least $2000 in membership dues from individuals and business sponsors, and $500 in admission fees from visiting the museum, the resulting total of nearly $16000 puts the organization in a comparable position to more established historical societies. The research has indicated that despite successful operational activities, historical societies still rely on grants to supplement their income. Isanti County Historical Society and Afton Heritage Museum have successfully received grants from the Minnesota Historical Society through legacy funds sourced from the state government to help with emergent needs in their organizations. The Isanti County Historical Society received a grant recently to help replace records and archives lost due to a fire. The Afton Heritage Museum received a grant to help with the restoration of part of the museum. The Hopkins Schoolhouse and Heritage Center can apply for grants from the Minnesota State Legislature and the Page 59 of 89 FINAL DELIVERABLE : HSHC 14 Minnesota Historical Society for funds from the Legacy Amendment. The position of the schoolhouse on a trail system and its classification as a Design 3C schoolhouse with no other examples in the county can strengthen the organization's petition for grant funding. In addition to the legacy funds, there are some other resources to be explored. On its website, the Minnesota Historical Society includes a list of professional organizations it recommends local organizations to join to receive more support. Two noted organizations listed are the Minnesota Alliance of Local History Museums and the Minnesota Association of Museums. Both organizations work with Minnesota museums to support smaller organizations and provide education and training for staff and volunteers. Another avenue of support to explore is the Institute of Museum and Library Services Museums for America program. This program works to support museums of all sizes through strategic support and grants ranging in value from $5000 to $250,000. Page 60 of 89 FINAL DELIVERABLE : HSHC 15 Competitor Analysis Our market research of similarly positioned organizations demonstrates that each historical society has its distinctive features, captivating exhibits, and diverse funding sources. Some of the organizations present a wide range of activities and services, including hosting weddings, orchestrating day camps, and hosting special events. Others focus their efforts on delivering immersive tours, compelling exhibits, and robust educational programs. A consistent thread across these organizations is the reliance on contributions, grants, and membership fees as primary sources of funding. Furthermore, many of these organizations offer membership opportunities, spanning from twenty-five dollars to five hundred dollars, thereby fostering deeper community engagement and support. Moreover, a noticeable trend among these organizations is that the majority of their revenue stems from public support in the form of donations, highlighting the strong commitment and appreciation from their communities. In our analysis, we noted two organizations that provide an opportunity for the Hopkins Schoolhouse to position itself. Scott County Historical Society and Dakota City Heritage Village exhibit higher program service revenues stemming from operations centered around a museum component. This suggests a high level of visitor engagement resulting in higher revenue through a dynamic range of activities and experiences. These two organizations actively engage with school groups and offer a variety of workshops and guided tours. These findings provide insights into the local museum market, shedding light on the unique strengths and potential areas of growth for Hopkin Schoolhouse. Page 61 of 89 FINAL DELIVERABLE : HSHC 16 Recommendations We propose using the Hopkins Schoolhouse and Heritage Center as a museum where people can come and immerse themselves in interactive exhibits. These exhibits will include using multi senses for imaginative play, listening to audio recordings, and touching objects. As previously mentioned, we recommend charging $5 per person for the museum visits. For group-led activities, we recommend charging $4 per person for a group of 10 or more. The organizations that featured a combination of group activities and a traditional museum visit resulted in successful operating activities. The Schoolhouse can create a social media account that will market the entire space. We recommend creating both Instagram and Facebook accounts to cater to a diverse audience, targeting different age groups. These accounts can be used to promote gathering spaces, show operations of the trailhead, promote seasonal events, and show descriptions of the exhibits in the museum. Followers of the social media pages can share information with their followers, allowing the organization to utilize the word-of-mouth advertising that has supported other community events. We recommend the Hopkins Schoolhouse and Heritage Center add a section on their website that includes the rates, hours, and amenities the gathering spaces offer. Additionally, we recommend a newsletter that people can subscribe to. This newsletter can include information about the interactive museum exhibits, volunteer-led activities, fun history facts, and promote the seasonal events happening at the time of the letter. Lastly, we propose an online and in-person gift shop for the Schoolhouse and Heritage Center as another avenue of attracting interest through their website. Our final recommendation is to apply for grants as needed to supplement service revenue. While the State of Minnesota provides legacy grants either directly or through the Minnesota Historical Society, we have identified some other resources that can be explored. In addition to the provision of grants, the Minnesota Historical Society provides connections to different organizations that can support the Hopkins Schoolhouse and Heritage Center. These organizations can offer financial, strategic marketing, and operational support for the Hopkins Schoolhouse and Heritage Center. A website link to this list of Page 62 of 89 FINAL DELIVERABLE : HSHC 17 organizations is available on the references page. Last, the Museums for America program is another program that can provide funding and other support for the schoolhouse. Page 63 of 89 FINAL DELIVERABLE : HSHC 18 References •Forest Lake Historical Society https://forestlakehistory.org/ •Afton Historical Museum https://aftonhistoricalmuseum.com/ •Scott County Historical Society https://www.scottcountyhistory.org/ •Chisago County Historical Society https://www.chisagocountyhistory.org/ •Cause IQ, list of non-profits and EIN’s https://www.causeiq.com/directory/historical-societies-list/minneapolis-st-paul-bloomington-mn-wi- metro/ •IRS-Form 990 financial statements filed https://apps.irs.gov/app/eos/ •White Bear Lake Area Historical Society https://whitebearhistory.org/ •Institute of Museum and Library Services, Museums for America program https://www.imls.gov/grants/available/museums-america •Minnesota Historical Society https://www.mnhs.org •Minnesota Historical Society-Professional Organizations https://www.mnhs.org/preservation/localhistory/org Page 64 of 89 FINAL DELIVERABLE : HSHC 19 Appendix I.Project Charter II.Affinity Map III.Marketing Presentation IV.Midpoint Presentation V.Competitor Comparison Chart VI.Final Presentation VII.Form 990s VIII.Income Statement Comparisons Page 65 of 89 April 29, 2023 Volunteer Event – Interior Clean-Up Day Report Ar�facts at the School House were iden�fied as follows: Item Descrip�on Quan�ty Condi�on Value Vo�ng Booth Cloth vo�ng booth with metal frame 1 Good Low Vo�ng Boxes Tin can style vo�ng boxes (rusted) 3 Poor Low Table Two -drawer wooden table 1 Poor Low Map Flood insurance rate map review dra� 1 Bad Low Hat Civil Defense Hat 1 Poor Low Sign Boy scout pack 151 wooden sign 1 Poor Low Sign Webelos Den 1 wooden sign 1 Poor Low Desk Wooden wri�ng or teacher’s desk (needs repair) 1 Poor Low Table Folding lunch tables (need repair) 2 Poor Low ATTACHMENT 7 - ARTIFACTS IDENTIFIED IN SCHOOLHOUSE Page 66 of 89 Phase 1 – Repairs to Schoolhouse Roof On September 14, a crew from Precise Exterior LLC, owned by Doug and DJ Amundson of Hugo, began the replacement of the schoolhouse roof, which was mostly complete by the end of the day on September 15. The crew held off on placing the shingles around the chimney until the masonry work was complete to avoid damaging the shingles. The cost of replacing the roof was limited to the purchase of materials and a fraction of labor, because of the generous donations from Doug and DJ Amundson of Precise Exteriors LLC. The warranty for the shingles is enclosed in this report. Of note, the conditions report that the City of Hugo had completed on the building identified some asbestos in the roofing sealant on the roof by the chimney. Ron Trudeau, of Red Pine Industries, donated his time to evaluate the report and confirm the material was being addressed appropriately. ATTACHMENT 8 - PHASE 1 REPAIRS TO ROOF, CHIMNEY, & SOFFIT Page 67 of 89 Warranty Registration # Phone: Address: Contractor: Installation Date: Warranty: Installed: Property: Address: 09/14/2023 Steep Slope 26 Squares Hugo Schoolhouse and Heritage Center 5970 170th Street North Golden Pledge Precise Exteriors LLC 11564 S Steinhilpert Dr 4909862 Products Installed: 651206-9168 ©2020 GAF 1/20 Timberline HDZ®, StainGuard Plus™, WeatherWatch®, FeltBuster®, Pro-Start®, Cobra® RidgeRunner® , Seal-A-Ridge®, GAF Enhanced Limited Warranty Registration Information Hugo, MN 55038 Solon Springs, WI 54873 Enhanced Limited Warranty Thank you for choosing GAF Roofing Products to protect your property. Subject: Your GAF Golden Pledge Limited Warranty 11564 S Steinhilpert Dr Hugo Schoolhouse and Heritage Center 11/01/23 Registration Information Solon Springs, WI 54873 Precise Exteriors LLC, a GAF Factory Certified Contractor, has registered your GAF Golden Pledge Limited Warranty, and addendum(s) if applicable, on your behalf. We hope you enjoy the peace of mind that comes from protecting the roof that protects your property. Please keep this document in a safe place, as you will need it in the unlikely event that you need to make a claim, or if you should sell your property and would like to transfer your warranty to the new owner. As a customer who has chosen a premium product, a top contractor, and excellent protection, your opinion means a lot to us. We are constantly striving to provide you with the best product and experience. Please take a moment to leave a review at https://rwr.gaf.com/4909862 or through the QR code below. Please feel free to contact us if you have any questions. Again, thank you very much for choosing GAF, the best choice in roofing! Sincerely Certified Contractor Services Page 68 of 89 The Legal Stuff What Is Covered/Excluded. This Golden Pledge® Limited Warranty covers certain GAF roofing products installed on your roof (the “GAF Products”) including GAF Asphaltic Shingles, GAF Ridge Cap Shingles, GAF Starter Strip Shingles, GAF Leak Barrier Products, GAF Roof Deck Protection Products, GAF Cobra® Attic Ventilation Products, and GAF-labeled Ultimate Pipe Flashing® with EasySleeve® (manufactured by Lifetime Tool® & Building Products LLC) in the unlikely event that they contain a manufacturing defect. Misapplication of your GAF Products and flashings at valleys, dormers, chimneys, and plumbing vents (the “Covered Flashings”) is also covered. Note: This limited warranty does not cover low-slope membranes, Master Flow® Ventilation Products, or GAF ThermaCal® Ventilated Nail Base Roof Insulation. Please go to gaf.com for a copy of the limited warranties covering these products. How Long Your Warranty Lasts GAF Shingles Manufacturing Defect Coverage Wind Warranty Coverage Algae Warranty Coverage Misapplication Coverage*****Limited Warranty Term Smart Choice® Protection Period** Limited Warranty Term Wind Speed Coverage (mph / km/h)Limited Warranty Term Smart Choice® Protection Period** Designer Lifetime† Shingles Timberline® UHD Shingles 40 Years 25 Years 15 Years With Special Installation***: 130/209 Without Special Installation***: 110/175 StainGuard Plus™: 25 Years StainGuard Plus™: 15* / 10 Years 30 Years LayerLock™-labeled Timberline® Shingles 40 Years 25 Years 15 Years WindProven™ Limited Wind Warranty****: No maximum wind speed. For all other installations: With Special Installation***: 130/209 Without Special Installation***: 110/175 StainGuard Plus™: 25 Years StainGuard Plus™: 15* / 10 Years 25 Years All Other Timberline® Lifetime† Shingles Lifetime† Shingles 40 Years 25 Years 15 Years With Special Installation***: 130/209 Without Special Installation***: 110/175 StainGuard Plus™: 25 Years StainGuard Plus™: 15* / 10 Years 25 Years Marquis WeatherMax®30 Years 20 Years 15 Years 80/130 No coverage No coverage 20 Years Royal Sovereign®25 Years 20 Years 15 Years 60/96 StainGuard®: 10 Years StainGuard®: 1 Year 20 Years GAF Ridge Cap Shingles Manufacturing Defect Coverage Wind Warranty Coverage Algae Warranty Coverage Misapplication Coverage*****Limited Warranty Term Wind Speed Coverage (mph / km/h)Limited Warranty Term Smart Choice® Protection Period** TimberTex ®, Ridglass®, or TimberCrest® Limited Warranty Term and Smart Choice® Protection Period** lasts as long as the warranty for manufacturing defects for the type of shingle installed in the field of the roof. 15 Years With Special Installation***: 130/209 Without Special Installation***: 110/175 StainGuard Plus™: 25 Years StainGuard Plus™: 15*/10 Years Misapplication Coverage Term lasts as long as the Misapplication Coverage Term for the type of shingle installed in the field of the roof. Seal-A-Ridge® , Seal-A-Ridge® AS Limited Warranty Term and Smart Choice® Protection Period** lasts as long as the warranty for manufacturing defects for the type of shingle installed in the field of the roof. 15 Years 90/144 StainGuard Plus™: 25 Years StainGuard Plus™: 15* / 10 Years Misapplication Coverage Term lasts as long as the Misapplication Coverage Term for the type of shingle installed in the field of the roof. Z® Ridge Limited Warranty Term and Smart Choice® Protection Period** lasts as long as the warranty for manufacturing defects for the type of shingle installed in the field of the roof. 15 Years With Special Installation***: 90/144 Without Special Installation***: 70/112 StainGuard Plus™: 25 Years StainGuard Plus™: 15* / 10 Years Misapplication Coverage Term lasts as long as the Misapplication Coverage Term for the type of shingle installed in the field of the roof. GAF Starter Strip Shingles Manufacturing Defect Coverage Wind Warranty Coverage Algae Warranty Coverage Misapplication Coverage*****Limited Warranty Term Smart Choice® Protection Period** StarterMatch® Starter Strip Shingles Limited Warranty Term and Smart Choice® Protection Period** lasts as long as the warranty for manufacturing defects for the type of shingle installed in the field of the roof. No coverage StainGuard Plus™: 25 Years StainGuard Plus™: 15* / 10 Years Misapplication Coverage Term lasts as long as the Misapplication Coverage Term for the type of shingle installed in the field of the roof. All Other GAF Starter Strip Shingles Limited Warranty Term and Smart Choice® Protection Period** lasts as long as the warranty for manufacturing defects for the type of shingle installed in the field of the roof. No coverage No coverage No coverage Misapplication Coverage Term lasts as long as the Misapplication Coverage Term for the type of shingle installed in the field of the roof. Other GAF Accessories Manufacturing Defect Coverage Wind Warranty Coverage Algae Warranty Coverage Misapplication Coverage***** GAF Leak Barrier Products GAF Roof Deck Protection Products GAF Cobra® Attic Ventilation Products Limited Warranty Term and Smart Choice® Protection Period** lasts as long as the warranty for manufacturing defects for the type of shingle installed in the field of the roof. No coverage No coverage Misapplication Coverage Term lasts as long as the Misapplication Coverage Term for the type of shingle installed in the field of the roof. † LIFETIME COVERAGE IS NOT AVAILABLE FOR COMMERCIAL AND MULTI-FAMILY PROPERTIES * 15-year Smart Choice® Protection Period for the StainGuard Plus™ Algae Protection Limited Warranty applies only if you install both StainGuard Plus™-labeled shingles and ridge cap shingles. For all other installations, the Smart Choice® Protection Period is 10-years. ** Smart Choice® Protection Period: refers to the crucial period of time following installation of the GAF Products during which the coverage provided for in this limited warranty is non-prorated. After the Smart Choice® Protection Period specified above, the remedy provided for in this warranty may be different than that provided for during the Smart Choice® Protection Period, and any remedy will be reduced to reflect the use you have received from your GAF Products. The amount of use will be calculated by dividing the number of months which have elapsed since installation to the date of claim by the number of months in the warranty term. After the non-prorated period, GAF’s maximum liability shall NOT exceed three times the reasonable cost of replacement GAF Products before any reduction for use. *** Special Installation: Your GAF LayerLock™-labeled shingles will be covered up to the maximum wind speed above ONLY if installed using 4 nails per shingle and you have GAF Starter Strip Products installed at the eaves and rakes. Special Installation for all other GAF Shingles requires use of 6 nails per shingle and GAF Starter Strip Products installed at the eaves and rakes. Your GAF Ridge Cap Shingles will be covered up to the maximum wind speed above ONLY if your ridge cap shingles are installed in strict accordance with the “Maximum Wind Speed Coverage Under Limited Warranty” section of the applicable ridge cap shingle application instructions. *** *WindProven™ Limited Wind Warranty requires installation of LayerLock™-labeled shingles using 4 nails per shingle, and at least four (4) qualifying accessories. **** *Misapplication Coverage: Misapplication Coverage Terms listed above pertain to GAF Shingles and Accessories installed on single-family detached residences owned by individual(s). For other types of owners or buildings, coverage lasts for 20 years. Transferability You may transfer or assign this limited warranty to a subsequent owner of this property for the remaining term only if the request is in writing to GAF at the address listed below within 1 year after ownership transfer. This limited warranty may be transferred only once. Other than this one transfer, this warranty is NOT otherwise transferable or assignable by contract or by operation of law, either directly or indirectly. If the transfer takes place within the first 20 years after installation, the second owner is entitled to the same coverage as the original owner. If the transfer takes place afterwards, the length of this warranty shall be reduced to the two-year period after ownership changes. During this two-year period, GAF’s reimbursement to the second owner will be based only on the reasonable cost of replacement GAF Products, reduced by the amount of use that has been received from the GAF Products from date of installation through the date of claim. continued on next page Golden Pledge® Limited Warranty for Commercial and Multi-Family Properties Page 69 of 89 We protect what matters most™Visit gaf.com Manufacturing Defects: What Is Covered/Sole and Exclusive Remedy GAF Warranty Company LLC, a subsidiary of GAF, warrants that your GAF Products will remain free from manufacturing defects that adversely affect their performance during the applicable warranty term listed above. Note: Wind Warranty and Algae Warranty are covered separately below. (1) During the Smart Choice ® Protection Period: : GAF will pay you the full reasonable cost of labor to repair or re-cover any defective GAF Product(s) (excluding non-GAF accessories, metal work, or flashings other than Covered Flashings), and will provide replacement GAF Products or the reasonable cost of obtaining replacement GAF Products, at GAF’s option. The costs of labor to tear off some or all of your GAF Products and disposal are included if necessary to repair your roof. (2) After the Smart Choice ® Protection Period: The repair or re-cover cost, replacement GAF Products, or reimbursement provided to you will be reduced to reflect the use you have received from your GAF Products. The amount of use will be calculated by dividing the number of months which have elapsed since installation to the date of claim by the number of months in the warranty term. After the non-prorated period, GAF’s maximum liability for any roof shall NOT exceed three times the reasonable cost of replacement GAF Products before any reduction for use. WindProven™ Limited Wind Warranty: What Is Covered/Sole and Exclusive Remedy This limited warranty is specifically conditioned on your meeting all eligibility requirements, including installation of LayerLock™-labeled shingles, GAF Ridge Cap Shingles, GAF Starter Strip Shingles, and a GAF Roof Deck Protection Product, plus your choice of either a GAF Leak Barrier Product or GAF Attic Ventilation Product, and your LayerLock™-labeled shingles being fastened and installed strictly in accordance with GAF’s application instructions. For installations which do not meet these eligibility requirements, see Wind Warranty section below. The limited warranty applies only to your LayerLock™-labeled shingles and does not apply to any GAF Accessory Products. GAF warrants to you that your LayerLock™-labeled shingles will not fail to seal, blow off, or sustain damage from winds (including gusts) after they should have sealed but did not due to a manufacturing defect. If your LayerLock™-labeled shingles do fail to seal, blow off, or suffer wind damage, GAF will reimburse you for the reasonable costs of replacing the blown-off or damaged shingles and hand-sealing any unsealed shingles. Costs related to underlayment, metal work, and flashings are not included. GAF’s maximum liability under this paragraph is to reimburse you for the cost of hand-sealing all of the LayerLock™- labeled shingles on your roof. Wind Warranty: What Is Covered/Sole and Exclusive Remedy For projects that are NOT eligible for coverage under the WindProven™ Limited Wind Warranty, GAF warrants to you that your GAF shingles and ridge cap shingles will not fail to seal, blow off, or sustain damage from winds (including gusts) up to the applicable wind speed listed above after they should have sealed but did not due to a manufacturing defect or their misapplication. If your shingles or ridge cap shingles do fail to seal, blow off, or suffer wind damage, GAF will reimburse you for the reasonable costs of replacing the blown-off shingles or damaged shingles or ridge cap shingles and head-sealing any unsealed shingles or ridge cap shingles. Costs relating to metal work and flashings (other than Covered Flashings) are not included. GAF maximum liability under this paragraph is to reimburse you for the cost of hand-sealing all of the shingles and ridge cap shingles on your roof. Algae Warranty: What Is Covered/Sole and Exclusive Remedy This limited warranty applies only to shingles, ridge cap shingles, and starter strip shingles sold in packages bearing the StainGuard Plus™ or StainGuard® logos. GAF warrants to you that blue-green algae (also known as cyanobacteria) will not cause a pronounced discoloration of your StainGuard Plus™- or StainGuard®-labeled shingles, ridge cap shingles, and starter strip shingles for the warranty term listed above. If your StainGuard Plus™-labeled shingles or StainGuard®-labeled shingles, ridge cap shingles, and starter strip shingles exhibit a pronounced discoloration caused by blue-green algae during the Smart Choice® Protection Period listed above, GAF contribution will be either the reasonable cost of commercially cleaning your shingles, ridge cap shingles, or starter strip shingles or, at the sole option of GAF, replacing discolored shingles, ridge cap shingles, or starter strip shingles. The maximum cost to GAF shall be the lesser of the original cost of the affected shingles, ridge cap shingles, or starter strip shingles or the cost to clean the shingles, ridge cap shingles, or starter strip shingles. During the remainder of the limited warranty period, GAF contribution to you will be reduced to reflect the amount of use you have received from your shingles, ridge cap shingles, or starter strip shingles since they were installed. The amount of use will be calculated by dividing the number of months which have elapsed since installation to the date of claim by the number of months in the Algae Warranty term. Note: Preventing pronounced algae-related discoloration of your shingles, ridge cap shingles, and starter strip shingles is achieved through formulations or through unique blends of granules. Misapplication: What Is Covered/Sole and Exclusive Remedy If any of your GAF Products or Covered Flashings is found to have an application error that adversely affects performance, GAF will arrange to have your roof repaired or re-covered or, at its sole option, will provide you with replacement GAF product(s) and reimburse you for the full reasonable cost of labor and other materials to repair or re-cover your roof, including Covered Flashings. The costs of labor to tear off some or all of your GAF Products and Covered Flashings and disposal are included if necessary to repair your roof. If your claim arises out of an application error in your GAF Products or Covered Flashings, which is discovered or discoverable within the first two years after installation, it is the obligation of your Master Elite® Roofing Contractor to make all necessary repairs. In the event that GAF determines your Master Elite® Roofing Contractor is unable or unwilling to perform these repairs, GAF will arrange to have your roof repaired if the issues were caused by application errors within the scope of GAF liability under this limited warranty. NOTE: Failure to install adequate ventilation is NOT an application error of your GAF Products and is not covered under this Limited Warranty. Due to the design of certain buildings, the replacement of existing flashings may be difficult, costly, or impractical. Please be sure to review these items with your roofing contractor. What Is Not Covered Even if your GAF Products were not properly installed according to GAF’s application instructions or to standard good roofing practices, this limited warranty remains in effect. However, GAF will NOT be liable for and this warranty does NOT apply to: (1) Damage resulting from anything other than an inherent manufacturing defect in the GAF Products, their misapplication, or the misapplication of Covered Flashings, such as: (a) set tlement, movement, structural damage, or defects in the building, walls, foundation, or the roof base over which the shingles or accessories were applied. (b) inadequate ventilation. (2) Damage resulting from causes beyond normal wear and tear, such as: (a) acts of nature, such as hail, fire, or winds (including gusts) over the applicable wind speed listed above except there is no maximum wind speed restriction for shingles covered by the WindProven™ Limited Wind Warranty. (b) impact of traffic on the roof or foreign objects, including damage caused by objects blown onto the roof by wind. (c) improper storage or handling of the GAF Products. (3) Ice damming, except for leaks in the area of your roof covered by a GAF Leak Barrier which are caused by a manufacturing defect in your GAF Leak Barrier, its misapplication, or the misapplication of Covered Flashings. (4) Shading or variations in the color of your GAF Products or discoloration or contamination caused by fungus, mold, lichen, algae (except for blue-green algae if your shingles, ridge cap shingles, or starter strip shingles were labeled with the StainGuard Plus™ or StainGuard® logos), or other contaminants, including that caused by organic materials on the roof. (5) Damage caused by, or the cost to repair or replace, products not sold by GAF, including but not limited to metal work and counterflashing. (6) Improperly designed or installed gutter or downspout systems. (7) Damage to the interior or exterior of the building, including, but not limited to, mold growth. (8) Damage to or caused by rooftop air conditioning units (and their flashing), pipe works, brace works, skylights, rooftop satellite dishes or other radio/TV devices, counterflashing, or flashings other than those specifically included above. No representative, employee, or agent of GAF, or any other person, has the authority to assume any additional or other liability or responsibility for GAF, unless it is in writing and signed by an authorized GAF Field Services Manager or Director. GAF does not practice engineering or architecture. Neither the issuance of this limited warranty, nor any review of the roof constructed of the GAF Roofing Materials (or the plans for the roof) by GAF shall constitute any warranty of such plans, specifications or construction or the suitability or code compliance of the GAF Roofing Materials for any particular structure. Any inspections made by GAF are limited to a surface inspection only, are for the sole benefit of GAF, and do not constitute a waiver or extension of any of the terms and conditions of this limited warranty. Other Limitations Concerning Coverage Decisions as to the extent of repair, re-cover, or cleaning required, and the reasonable cost of such work, will be made solely by GAF. GAF reserves the right to arrange directly for your GAF Products to be repaired, re-covered, or cleaned instead of reimbursing you for such work. The remedy under this warranty is available only for those GAF Products actually exhibiting manufacturing defects, application errors (including misapplication of Covered Flashings), or algae discoloration at the time your claim is settled. Any replacement GAF Products will be warranted only for the remainder of the original warranty period. GAF reserves the right to discontinue or modify its shingles or accessories, including the colors available, so any replacement GAF Products may not be an exact match for the GAF Products on your roof. GAF is not responsible for providing replacement GAF Products that match the GAF Products on your roof if the GAF Products (or particular colors of such GAF Products) are no longer available. In such event, GAF may, at its sole option, provide the cash value of an equivalent GAF product for only those GAF Products actually exhibiting manufacturing defects or application errors. Even if GAF does not modify a color, replacement GAF Products may not match your original GAF Products due to normal weathering, manufacturing variations, or other factors. Claims: What You Must Do You must notify GAF about any claim within 30 days after you notice a problem. You may report a claim online at gaf.com/contact, by calling GAF at 1-800-458-1860, sending an e-mail to warrantyclaims@gaf.com, or by sending a notice in writing to: GAF, Warranty Claims Department, 1 Campus Drive, Parsippany, NJ 07054, USA. You will then be provided with complete details about submitting your claim. You may be required to send to GAF, at your expense, photographs and sample products for testing. Within a reasonable time after proper notification, GAF will evaluate your claim and resolve it in accordance with the terms of this limited warranty. If you repair or replace your GAF Products before you notify GAF about your claim or before GAF has completed its evaluation of your claim, your claim may be denied. If you need to repair or replace your GAF Products before your claim is resolved, you MUST provide GAF with reasonable notice. NOTE: Notice to your contractor, dealer, or homebuilder is NOT notice to GAF. You should retain this document for your records in the unlikely event that you need to file a claim. Limitation of Damages; Mediation; Jurisdiction THIS WARRANTY IS EXPRESSLY IN LIEU OF ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, and of any other obligations or liability of GAF, whether any claim against it is based upon negligence, breach of warranty, or any other theory. In NO event shall GAF be liable for any CONSEQUENTIAL OR INCIDENTAL DAMAGES of any kind, including, but not limited to, interior or exterior damages and/or mold growth. The parties agree that, as a condition precedent to litigation, any controversy or claim relating to this warranty shall be first submitted to mediation before a mutually acceptable mediator unless GAF, at its sole option, elects to waive said requirement. In the event that mediation is unsuccessful or is waived by GAF, the parties agree that neither one will commence or prosecute any lawsuit or proceeding other than before the appropriate state or federal court in the State of New Jersey. This guarantee shall be governed by the laws of the State of New Jersey, without regard to the principles of conflicts of laws. Each party irrevocably consents to the jurisdiction and venue of the above identified courts. Modification of Warranty This limited warranty may not be changed or modified except in writing, signed by an officer of GAF. No one (other than an officer of GAF) has the authority to assume any additional or other liability or responsibility for GAF in connection with your GAF Products and Covered Flashings except as described in this limited warranty. Effectiveness This limited warranty will not take effect unless all eligibility requirements have been satisfied, this warranty is registered to you, and your roofing contractor has been paid in full. Important Notice: IT IS YOUR CONTRACTOR’S RESPONSIBILITY TO REGISTER YOUR WARRANTY WITHIN 45 DAYS OF INSTALLATION. IF YOU HAVE NOT RECEIVED YOUR WARRANTY FROM GAF WITHIN 60 DAYS, YOU SHOULD CALL GAF AT: 1-888-532-5767, OPTION 5. ©2022 GAF • RESWT214L-1222 Golden Pledge® Limited Warranty for Commercial and Multi-Family Properties continued from previous page Page 70 of 89 Phase 1 – Repairs to Schoolhouse Chimney The repair of the schoolhouse chimney began on September 15. Materials and labor for this part of the project were donated by Rusty and Zach Pastorius of Sealant Technicians, who also provided scaffolding needed to complete the repairs on the soffit. The work on the chimney included the removal of the portion of the chimney damaged by lightning strike and pouring a new cap to permanently seal the chimney. Page 71 of 89 Phase 1 – Repairs to Schoolhouse Soffit On September 19, a crew from Northern Bedrock arrived at the site for a week of work focused on the repair and painting of the soffit. Cindy and Floyd Petty hosted the crew as they camped out during the hitch, and when the crew was unable to finish the priming and painting due to weather delays, Floyd stepped in to finish the remaining work to complete the Phase 1 repairs. The Northern Bedrock Report of the work performed is also enclosed for reference. The final photograph shows the front of the schoolhouse after all Phase 1 work was completed. Page 72 of 89 2023Milestone 4: Field Season Report Northern Bedrock Historic Preservation Corps Building pathways to the preservation trades Page 73 of 89 2023 Field Season Report Northern Bedrock Historic Preservation Corps Building a Pathway to the Preservation Trades Report produced by Northern Bedrock Historic Preservation Corps Staff November 2023 www.northernbedrockcorps.org | admin@northernbedrockcorps.org All photo credits © Northern Bedrock Historic Preservation Corps 2023, unless otherwise noted Cover Photo: Grand Portage Stockade Project, 2023 Corpsmembers working on Palisade Wall This project has been financed in part with funds from the State of Minnesota Arts and Culture Heritage Fund through the Minnesota State Historical Society. Page 74 of 89 Table of Contents Acknowledgments Executive Summary Organizational Overview Historic Preservation Impact Field Season Overview Corpsmember Training Historic Preservation Project Map Field Season Hitches Project Reports Palmers Lakeview Cemetery, Palmers, MN Supervisor’s Office, Chippewa National Forest Pine River Train Depot, Pine River, MN Wolf Island, Superior National Forest Pope County Cemeteries, Pope County, MN Grand Portage Stockade, Grand Portage National Monument Halfway Ranger Station, Superior National Forest Wolf Island, Superior National Forest Camp Rabideau, Chippewa National Forest Sand Lake Guard Station, Superior National Forest Itasca State Park, Park Rapids, MN Windom Lakeview Cemetery, Windom, MN Hopkins Schoolhouse, Hugo, MN Saint Croix State Park, Hinkley, MN Damiano Center, Duluth, MN Page 75 of 89 Acknowledgments MINNESOTA HISTORICAL SOCIETY Ann Oldenkamp Avi Viswanathan Ben Leonard Brenda Raney David Kelliher Dylan Hawkinson Fred Neher John Beaty Kevin Maijala Marais Bjornberg Todd Mahon NORTHERN BEDROCK BOARD OF DIRECTORS Laura Leppink, Chair Rachel Peterson, Vice-Chair Paige Mitchell, Treasurer Dylan Klein, Secretary Inez Wildwood Dough Thompson Tom Church Ted Grevstad-Nordbrock Brett Crecelius Bob Grytdahl, Emeritus Tim Beaster, Emeritus Doug Bowen-Bailey, Emeritus NORTHERN BEDROCK STAFF Charley Langowski, Executive Director Beatrice Dornfeld, Program Manager Sadie Young, Project Manager CORPSMEMBERS Anthony Tonucci Ger Lee John Barber Kia Hanson Luis Mariana Jimenez Rodriguez Martha Benitez Mason Neuenshwander Noah Hanson Puey Romany Po Taw Timothy Lowder William Peel Special Thanks PROJECT HOSTS Molly Tillotson - Palmer’s Cemetery Lee Johnson - Superior National Forest Sean Dunham - Chippewa National Forest Annette Houg - Heritage Group North Bill Clayton - Grand Portage National Monument Merlin Peterson - Pope County Historical Society Justin Brink - Forest Lake Historical Society Katherine Hansen - Lakeview Cemetry, Windom Phil Leversedge - MN DNR Rick Dunkley - MN DNR, St Croix State Park Aaron Wunrow - MN DNR, Itasca State Park Seth Currier - Damiano Center TECHNICAL INSTRUCTORS Mark Johnston - Historic Design Consulting Lee Johnson - Superior National Forest Tim McKenzie - Allegre Builders ADDITIONAL PARTNERS Minnesota Alliance of Local History Museums Northland AmeriCorps Collaborative Northland History Association RETHOS State Historic Preservation Office Superior Fuel FRIENDS Cathy Wurzer - Twin Cities Public Television Darryl and Diane Sannes Jay Sorensen Karen Johnson Krista Godfrey - International Wolf Center Louie Moritz - TBG Superior Fuel Page 76 of 89 This project has been financed in part with funds from the State of Minnesota Arts and Culture Heritage Fund through the Minnesota State Historical Society. Our Mission: To develop enduring workforce and life skills through service learning in historic preservation and community stewardship. Our Values: Serving, Transforming, Preserving, Honoring In 2023, we have focused on program and project host retention by engaging Members and Stakeholders in our conversations on programmatic changes, strategic planning, and the development of Crew Leader roles. Our Crew Leaders were able to use their hands-on experience from their previous field season to assist in training our new Members while growing their leadership skills. Having permanent Crew Leaders has allowed our new Members to grow more comfortable with a variety of skills and tools while providing our Project Hosts with a permanent in-field contact. Projects are scheduled as nine-day, camping-based project “hitches” that run from May through October, with five days off in between each hitch. Projects are planned in collaboration with a variety of groups throughout the state of Minnesota, including non-profits and government entities at all levels (federal, state, county, and local). 2023 marked our first hitches with the MN DNR serving a Itasca and St. Croix State Parks. We onboarded 13 total Members for our 2023 Field Season. To diversify recruiting, we decided to maintain our two full seasons (June to October) and one summer only (June to August crew). Members were recruited nationally, but staff continue to make concerted efforts to recruit local participants. In September of 2023, we purchased a complex that will become Northern Bedrock’s new home. It includes a 7,000 sq ft workspace, two apartments for AmeriCorps Members, and four acres in the heart of the historic neighborhood of Morgan Park. We are very excited to see how this asset will allow us to grow our programming in 2024 and years to come. Page 77 of 89 EXECUTIVE SUMMARY This report covers the 2023 Field Season (May - October). It includes an overview of the field season structure and schedule, the impact on historic resources, the impact on the Corpsmembers' lives, and 17 project reports. The MNHS partnership funded two crews and a portion of the overhead for the program as a whole. Thank you for your continued support. Summary: We onboarded 13 Members for our 2023 Field Season. In an effort to diversify recruiting, we decided to run two full seasons (June to October) and one summer-only (June to August crew). Members were recruited from across the country, but Staff made a concerted effort to recruit local participants. Projects are scheduled as twelve, nine-day, camping-based project “hitches” that run from May through October, with five days off in between each hitch. Projects are planned in collaboration with a variety of groups throughout the state of Minnesota, including non-profits and government entities at all levels (federal, state, county, and local). “I feel I really needed this program at this point in my life and has helped me figure out possible paths I can go by. Things look much clearer to me, and I’m thankful. I’m looking into coming back next summer, hopefully!” - 2023 Corpsmember Community Education: Corpsmembers and Staff led two community workshops at Palmers and Lakeview Cemeteries. These workshops allow the stewards of these sites to gain hands on experience that inform their preservation decisions in years to come. Page 78 of 89 Member Training: We welcomed our new and returning Members with hands-on training in leadership, team building, OSHA 10, fleet management, Leave No Trace, meal planning, group culture and inclusion, AmeriCorps policies, risk management, First Aid and CPR. We also introduced Historic Preservation regulatory practices and approaches. Northern Bedrock believes in embedding continuous training into all projects and hitches by contracting Technical Instructors to provide project-specific instruction as needed. We offer career preparation and resume guidance throughout the season as Members explore their next steps. We expanded our mid-season orientation to include informational sessions on careers with the Forest Service, relationship building between Federal and Tribal patterns, resume building, mock interviews, and information on accessing and using the education award. This expanded programming allows up to wrap up the season for our summer-only folks and prepare our full-season Members for the second half of their season. Corpsmembers building a deck alongside Forest Service Employees “I had never gotten certifications like OSHA 10 and First Aid [before], and I’ve done lots of networking and got to work with the USFS and NPS people. As for personal [development], I feel I’ve grown a lot more confident, especially in using tools and knowing how to perform tasks correctly.” - 2023 Corpsmember Page 79 of 89 Corpsmembers learning to use a Tripod Scaffolding training through OSHA 10 “I learned many new trade skills and feel confident doing jobs that require skills like woodworking or masonry.” - 2023 Corpsmember Canoe safety training for Corpsmembers Corpsmembers learning how to reglaze windows Page 80 of 89 By the Numbers 11,116 square feet painted 4000 square feet of borate applied 2450 square feet of backer rod installed 2075 square feet of roofing installed 870 square feet of fascia and soffit replaced 120 linear feet of whalers improved 169 monuments cleaned 60 hours of travel 67 windows improved 40 monuments reset 76 monuments leveled 50 monuments edged 13 Corpsmembers served communities 12 logs replaced 4 staff organized programming 3 technical instructors taught trade skills 2 community workshops 1 successful field season enjoyed This project has been financed in part with funds from the State of Minnesota Arts and Culture Heritage Fund through the Minnesota State Historical Society. Total Project Hours 11,159 Corpsmembers Hours 56 Volunteer Hours 517 Staff Hours Project Host 3-Historical Societies 2-Other Non-Profit 6-Federal Partners 1-Tribal Partner 2 - State Partners “Notable work included repair and replacement of five segments of log on the southeastern corner of the structure that were exhibiting rot and insect infestation. The crews worked with the technical expert [instructor] to remove rotten material, treat the carpenter ant infestation, and replace the damaged materials with in-kind logs. … The work completed was of high-moderate complexity, and the crew did a great job learning and applying new skills.” - 2023 Project Host Corpsmember scraping paint at Camp Rabideau Page 81 of 89 FIELD SEASON OVERVIEW Corpsmember Demographics State of Residency Minnesota- 10 Wisconsin- 1 Puerto Rico- 1 Florida- 1 Education High School Diploma/GED- 3 Some College- 3 Bachelor's Degree- 6 Master’s Degree- 1 Race/Ethnicity White- 7 Asian American- 4 Latin American- 2 Staff participated in the following virtual and in-person recruiting events: Minnesota Private Colleges Fair Legacy of The Lakes Lake Superior College Career Fair Non-Profit and Government Career Fair GAP School, INC. Lake Superior College Career Fair True North AmeriCorps Virtual Recruiting Fair Northern Bedrock received 112 applications and interviewed 23 applicants. We onboard 13 Corpsmembers for our 2023 Field Season. We had a great deal of interest in our program and attracted applicants from across the country with a variety of different backgrounds. Page 82 of 89 Project Hosts Our Project Hosts partner with us to address critical preservation issues while building pathways to the preservation trades for our Corpsmembers. These service projects enable us to provide opportunities for young people to learn real-world skills and open the door to future careers. Building relationships with our community partners, fellow volunteers, Project Hosts, and Technical Instructors are always the most memorable part of Northern Bedrock's field season. “Since most of the historic headstones represent families that no longer live in this area, we honored them by restoring monuments that have fallen into disrepair.” - 2023 Project Host Technical Instructors We continue to foster a great network of Trades professionals willing to train our Corpsmembers on very Technical Skills. In 2023 Instructors led window restoration and preservation carpentry projects. This project has been financed in part with funds from the State of Minnesota Arts and Culture Heritage Fund through the Minnesota State Historical Society. “It’s inspiring to see young folks committed to learning the trades that keep our historic built structures and sites operational” - 2023 Technical Instructor Page 83 of 89 Hitch 1 | May 16-24 1-Crew Leader Orientation Hitch 2 | May 30-June 7 1-Classroom Orientation Hitch 3 | June 13-21 1-Project Orientation Palmers Lakeview Cemetery Hitch 4 | June 27-July 5 2-Supervisor’s Office, Chippewa National Forest (Windows) 3-Pine River Train Depot, Pine River, MN (Scraping and Painting) Hitch 5 | July 11-19 4-Wolf Island, Superior National Forest (Staining, Trail Maintenance) 5-Pope County Cemeteries, Pope County, MN (Cemetery Maintenance) Hitch 6 | July 25-August 6 6-Grand Portage National Monument (Stockade Repair) Hitch 7 | August 8-16 1-Halfway Ranger Station, Superior National Forest (Painting Ranger Dwelling) 4-Wolf Island, Superior National Forest (Log Replacement, Deck Building) Hitch 8 | August 22-30 7-Camp Rabideau, Chippewa National Forest (Scraping and Painting, Reroofing Fire Cache) Hitch 9 | September 5-13 8-Sand Lake Guard Station, Superior National Forest (Scraping and Painting) 9-Itasca State Park, Park Rapids, MN (Log Replacement, Masonry on East Entrance) Hitch 10 | September 19-27 10- Windom Lakeview Cemetery (Cemetery Maintenance) 11- Hopkins Schoolhouse, Hugo, MN (Soffit and Fascia Replacement) Hitch 11 | October 3 -11 12-Saint Croix State Park, Hinkley, MN (Roofing) Hitch 12 | October 17-25 13- Damiano Center, Duluth, MN (Cleaning) Bonus Hitch | October 31-November 8 14- New Office, Duluth, MN (Windows) Field Schedule Page 84 of 89 This project has been financed in part with funds from the State of Minnesota Arts and Culture Heritage Fund through the Minnesota State Historical Society. Page 85 of 89 Project: Soffit and Fascia Repair Host: Hopkins Schoolhouse and Heritage Center Site: Hopkins Schoolhouse, Hugo, MN Hitch 10: September 19-27, 2023 ABOUT THE SITE Hugo was initially settled as a refueling station for the Lake Superior and Mississippi Railroad, which later became the Northern Pacific.The town was initially named Oneka Township but late became known as Hugo, possibly named after French author Victor Hugo by the French Canadian inhabitants of the town, of which there were many. Hopkins Schoolhouse was built in1928 and served the community until 1962, when it was closed down.The building served as Oneka’s town hall until the region became incorporated as the city of Hugo in 1972. It then served as a youth center an meeting place for the Hugo Boy Scouts unti it was abandoned in the early 2000s. HITCH SUMMARY Corpsmembers Fixed the soffits that had fallen down and replaced nearly an entire side of soffits and fascia on the west facing side of the building. The Crew then proceeded to put primer on the soffits but were unable to prime the fascia due to rain. The crew did not have enough time to start painting. QUANTITATIVE MEASUREMENTS 658 square feet of soffit and fascia replaced 1316 square feet primed Page 86 of 89 This project has been financed in part with funds from the State of Minnesota Arts and Culture Heritage Fund through the Minnesota State Historical Society. Corpsmembers and Crew Leader working together to take down scaffolding Two Corpsmembers placing soffits Crew Leader preparing soffit for placement Before picture of missing soffits Corpsmember priming soffits with Technical Instructor After picture of soffits that were replaced Page 87 of 89 Report on Trail Stop Discussion and Development of Site Plan Community Input on Trail Stop The trail stop discussion was held in conjunc�on with the May 20, 2023 grounds cleanup event. There were approximately 16 local volunteers helping with the outdoor cleanup of the site. A great deal of work had been accomplished by 11:00 am. The volunteers were asked to all take a break and give their input on what they would like to see as far as ameni�es on the site. Prior to the conversa�on, a brief overview was given to the volunteers about the schoolhouse, the schoolhouse commitee, the City of Hugo, and how they all relate to each other under the governing documents. It was also conveyed to the volunteers, that a new trail could be accompanying the road improvements to 170th and how the schoolhouse site could poten�ally be used as a trail head for the new trail. The building as a schoolhouse and heritage center was also discussed, including the types of programing would likely be offered. The focus of the community discussion was primarily on the exterior of the site. The volunteers produced the following list of ameni�es shown in no par�cular order. •Picnic area with tables, outdoor grills and benches •Shelter of some type •Rest rooms (porta poty) •Fresh potable water available to the public (water for people, horses, and dogs) •Horse area with hitching posts •Parking lot and ADA access to the building •Electronic surveillance of the site •Clearing the site of buckthorn and overgrowth of unwanted trees and vegeta�on. It should also be noted that the snowmobile club had earlier expressed interest in partnering with the schoolhouse to establish a maintenance facility on the back side to the site to house trail grooming equipment. Development of Proposed Site Plan Following the community conversa�on, the Board of Directors began sketching out a poten�al plan for the site that considered the input from the community discussion. In late fall 2023, Kyle Manley of Manley Gardening LLC, offered his services to assist with the design and bringing the vision of the site to life through a video representa�on of the plan. A copy of the proposed plan is enclosed for review, and the video can be accessed through the following link: htps://drive.google.com/file/d/1wb31SJR_uJpgtLXBmfgScQ�fateFemG/view ATTACHMENT 9 - REPORT ON TRAIL STOP DISCUSSION & PROPOSED SITE PLANPage 88 of 89 Page 89 of 89