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HomeMy WebLinkAbout2023.11.06 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, November 6, 2023 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the October 16, 2023, Council Meeting Klein made motion, Miron seconded, to approve the minutes for the Council meeting held on October 16, 2023, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Miron seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of Consent Agenda Miron made motion, Petryk seconded, to approve the following Consent Agenda: 1.Approve Claims Roster 2.Approve Annual Performance Review for Public Works Worker Kraig Pettee 3.Approve Donation from the Hugo American Legion to the Hugo Fire Department 4.Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail Association 5.Approve Renewal of Conditional Use Permit (CUP) for Property Located at 5777 165th Street North – NCT Holdings LLC 6.Approve Renewal of Conditional Use Permit (CUP) for Property Located at 5885 165th Street North – ME6 Family Limited Partnership 7.Approve Pay Request No. 3 to Arnt Construction for 159th and TH61 Street Reconstruction Project 8.Approve Final Pay Request No. 7 to A-1 Excavating for the 121st Street/Acres of Bald Eagle Project 9.Approve Final Pay Request No. 10 to Peterson Companies for Lions Park and Downtown Street Improvement Project 10.Approve Release of the Letter of Credit for TH61/159th Street Roundabout Project 11.Approve Reduction in Letter of Credit for Oneka Prairie Council Meeting Minutes for November 6, 2023 Page 2 of 5 12.Approve Resolutions Approving Variance and Encroachment Agreement for 12033 Everton Avenue 13.Approve Resolution Adopting the Washington County All-Hazard Mitigation Plan All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Kraig Pettee Kraig Pettee was hired as a Public Works Worker starting November 12, 2018. Kraig had worked the three previous summers as a seasonal worker. Adoption of the Consent Agenda approved the annual performance review of Public Works Worker Kraig Pettee. Approve Donation from the Hugo American Legion to the Hugo Fire Department The Hugo American Legion had requested to donate $1,000 to the Hugo Fire Department from pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to the Hugo Fire Department. Approve Snowmobile Trail Applications for Hugo Snowmobile Club and Rice Creek Trail Association The Hugo Snowmobile Club and the Rice Creek Trail Association had submitted their respective Snowmobile Trail Applications for the 2023-2024 snow season. According to the submitted applications, Hugo trails would remain the same as last year. Adoption of the Consent Agenda approved the Snowmobile Trail Applications for the Hugo Snowmobile Club and the Rice Creek Trail Association. Approve Renewal of Conditional Use Permit (CUP) for Property Located at 5777 165th Street North – NCT Holdings LLC Property located at 5777 165th Street North had a CUP to operate a land clearing business. Condition 1 of the permit stated that it was subjected to renewal every 24 months. Staff inspected the property on October 2, 2023, and noted that the applicant was conducting the same operation on the property but the intensity of the use over the last several years had declined. Staff was not aware of any violations of the existing CUP and had not received any complaints about the use on the property. Staff found that the property was in compliance with the CUP. Adoption of the Consent Agenda approved the renewal of the CUP. Approve Renewal of Conditional Use Permit (CUP) for Property Located at 5885 165th Street North – ME6 Family Limited Partnership Property located at 5885-165th Street North had a CUP to operate an environmental clean-up business, garden center, and landscaping supply business. On April 15, 2000, the City Council approved the CUP for the environmental clean-up business which included vehicle repair facilities, cold storage, exterior storage of vehicles and equipment, and company offices. One of Council Meeting Minutes for November 6, 2023 Page 3 of 5 the conditions of approval was that the CUP be reviewed and renewed after an initial two-year period, with a four-year review and renewal period thereafter. Staff had inspected the property on October 2, 2023, and observed that the property was being well maintained and meeting the conditions outlined in their CUP. Staff was not aware of any complaints or issues related to the operation of the CUP. Staff found that the property was in compliance with the CUP. Adoption of the Consent Agenda approved the renewal of the CUP. Approve Pay Request No. 3 to Arnt Construction for 159th Street Improvement Project Arnt Construction Company had submitted Pay Request No. 3 in the amount of $711,022.55 for work certified through November 1, 2023, on the TH61/159th Street Roundabout Improvement Project. Substantial work had been completed on the project. Adoption of the Consent Agenda approved payment to Arnt Construction Company in the amount of $711,022.55. Approve Final Pay Request No. 7 to A-1 Excavating for the 121st Street/Acres of Bald Eagle Project A-1 Excavating, Inc. had submitted Pay Request No. 7 in the amount of $4,741.94 for work certified through November 1, 2023, on the 121st Street/Acres of Bald Eagle Project. The punch- list had been completed, and this was the final pay application for the project. Adoption of the Consent Agenda approved payment to A-1 Excavating, Inc. in the amount of $4,741.94. Approve Final Pay Request No. 10 to Peterson Companies for Lions Park and Downtown Street Improvement Project Peterson Companies, Inc. had submitted Pay Request No. 10 in the amount of $164,067.33 for all work certified on the 2021 Downtown Improvement/Lions Park Project. The punch-list had been completed, and this was the final pay application for the project. Adoption of the Consent Agenda approved payment to Peterson Companies, Inc. in the amount of $164,067.33 and formally accepted the project. Approve Release of the Letter of Credit for TH61/159th Street Roundabout Project M/I Homes of Minneapolis/St. Paul LLC had provided the City with cash escrow to fund the construction of the TH61/159th Street roundabout replacing the LOC with the City. Adoption of the Consent Agenda approved the release of the letter of credit being held in the amount of $2,488,274 to M/I Homes of Minneapolis/St Paul LLC and for the cash escrow to be used to pay the Contractor for the construction of the new roundabout. Approve Reduction in Letter of Credit for Oneka Prairie The Shores of Oneka Prairie Project had significant work completed to date, and Southwind Holdings, LLC. had requested a reduction in the letter of credit. The current letter of credit for the Oneka Prairie Project was in the amount of $3,941,595. Staff had inspected the work completed to date and recommended approval. Adoption of the Consent Agenda approved the reduction in the letter of credit to $2,213,413 based on the value of work remaining to be completed. Council Meeting Minutes for November 6, 2023 Page 4 of 5 Approve Resolutions Approving Variance and Encroachment Agreement for 12033 Everton Avenue The applicants, Hunter and Brayanna Smith, had requested to construct a 1,200 square foot accessory building. The requested variance was to allow for the proposed accessory building and existing shed on the 0.86-acre property to have a rear yard setback of 10 feet, where 30 feet was required by ordinance. There was a 60-foot-wide City owned right-of-way to the east of the applicants’ property. The applicants had requested an encroachment agreement to allow for an existing fence to remain within the right-of-way until such time that approved improvements were made within the right-of-way. The Senior Engineering Technician had reviewed the location of the fence and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2023-38 APPROVING A VARIANCE FROM THE REAR AND SIDE YARD REQUIREMENTS FOR PROPERTY LOCATED AT 12033 EVERTON AVENUE NORTH, and RESOLUTION 2023-39 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW A FENCE LOCATED WITHIN RIGHT-OF-WAY TO THE EAST OF PROPERTY LOCATED AT 12033 EVERTON AVENUE NORTH. Approve Resolution Adopting the Washington County All-Hazard Mitigation Plan In 2006, Washington County’s Board of Commissioners adopted the Washington County All Hazard Mitigation Plan which identified the hazards faced in the county, certain vulnerabilities to these hazards, and mitigation strategies for the future. The 2018 Washington County Hazard Mitigation Plan expired on November 22, 2023. Review of this plan by the State of Minnesota Division of Homeland Security and Emergency Management and final approval by the Federal Emergency Management Agency (FEMA) would make Washington County and the municipalities that adopt this plan eligible for three Federal funding sources: Flood Mitigation Assistance (FMA), Building Resilient Infrastructure and Communities (BRIC), and Hazard Mitigation Grant Program (HMGP) project funds. Washington County Commissioners had adopted the All-Hazard Mitigation Plan and signed the resolution on Tuesday, October 24. Each city and town must adopt resolutions approving the plan by November 22, 2023, in order to maintain eligibility to apply for and/or receive FEMA grant funding. Adoption of the Consent Agenda approved RESOLUTION 2023-40 ADOPTING THE WASHINGTON COUNTY ALL-HAZARD MITIGATION PLAN. Schedule Community Meeting on Glacial Hills Regional Plan on Wednesday, November 15, 2023 Washington County will host a community meeting to gather public input on the Glacial Hills Regional Trail Master Plan. The meeting was to take place on Wednesday, November 15, 2023, from 4:30 – 6:30 in the Oneka Room. Strub made motion, Klein seconded, to schedule a meeting to attend the Glacial Hills Regional Trail Master Plan meeting on Wednesday, November 15, 2023. All Ayes. Motion carried. Council Meeting Minutes for November 6, 2023 Page 5 of 5 Adjournment Klein made motion, Petryk seconded, to adjourn at 7:06 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk Council Meeting Minutes for November 6, 2023 Page 5 of 5