HomeMy WebLinkAbout2023.04.17 CC MinutesMINUTES
City Council Meeting
City Hall Council Chambers
Monday, April 17, 2023
7:00 p.m.
Call to Order
Mayor Weidt called the meeting to order at 7:00 p.m.
Roll Call
COUNCIL PRESENT: Klein, Miron, Strub, Weidt
COUNCIL ABSENT: Petryk
OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City
Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele
Lindau
Approval of Minutes for April 3, 2023, City Council Meeting
Klein made motion, Strub seconded, to approve the City Council minutes for the meeting held on
April 3, 2023, as presented.
All Ayes. Motion carried.
Approval of Minutes for the April 5, 2023, Highway 61 Visioning Open House
Miron made motion, Klein seconded, to approve the minutes from the Highway 61 Visioning
Open House held on April 5, 2023, as presented.
All Ayes. Motion carried.
Approval of Minutes for the April 6, 2023, Local Board of Appeal and Equalization
Klein made motion, Miron seconded, to approve the minutes from the Local Board of Appeal
and Equalization held on April 6, 2023, as presented.
All Ayes. Motion carried.
Approval of Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended by adding approval of a
Lawful Gambling Permit for Chain of Lakes Rotary Fundraiser.
All Ayes. Motion carried.
Council Meeting Minutes for April 17, 2023
Page 2 of 6
Hugo Yellow Ribbon Network – Chair Chuck Haas
Hugo Yellow Ribbon Network Chair Chuck Haas provided Council an update. Haas had several
slides he presented showing recent activities. Those activities included Burger Night, creation of
their new flag, and packing events. The YRN is getting a lot of requests for assistance including
the need for donations for a first child and help installing a hot water heater. Packing events are
still taking place. A young girl collected care package items in her neighborhood, and an Eagle
Scout is doing a packing event for his project. Students of the Forest Lake Rotary will be putting
together care packages again this year, and there will be a packing event on Sunday. Haas
showed a photo of three Forest Lake School teachers who recently took the Winter Plunge
through the Forest Lake Rotary to raise funds for the YRN. This month’s Burger Night Sponsor
is the Royal Credit Union.
Approval of the Consent Agenda
Miron made motion, Strub seconded, to approve the following Consent Agenda:
1.Approve Claims Roster
2.Approve Hiring of Public Works Seasonal Employees
3.Approve Six-Month Extension for Administrative Intern Joe Hinzman
4.Approve Donation for Bayport American Legion to the Hugo Fire Department
5.Approve Temporary Liquor License for the Chain of Lakes Rotary for Fundraiser
Event on May 6, 2023
6.Approve Special Event Permit for the Blacksmith Lounge for 2023 Events
7.Approve Preparation of Plans and Specifications for Lift Station No. 12
8.Approve Personnel Policy Amendments for the Fire Department
9.Approve Lawful Exempt Gambling Permit for Chain of Lakes Rotary for Fundraiser
Event on May 6, 2023
10.Approve Lawful Gambling Exempt Permit for Chain of Lakes Rotary for Fundraiser
Event on May 6, 2023
All Ayes. Motion carried.
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Hiring of Public Works Seasonal Employees
Staff had requested Council approval to hire seasonal employees for the Public Works
Department. In the 2023 General Fund Budget, Council approved funding for six seasonal
employee positions. There were three seasonal workers (Martin Jorgenson, Sam Nelson and
Madison Siebenaler), who would be returning from last year. Staff had interviewed new potential
hires and recommended approval of three new seasonal employees. Seasonal Public Works
Council Meeting Minutes for April 17, 2023
Page 3 of 6
Employees assist with mowing, garbage/litter removal, park maintenance, boulevard maintenance
and general public works maintenance. Adoption of the Consent Agenda approved the hiring of
seasonal employees as follows: Martin Jorgenson (return), Madison Siebenaler (return), Sam
Nelson (return), Alex Lohmann (new), Adler Siebenaler (new), and William Heise (new).
Approve Six-Month Extension for Administrative Intern Joe Hinzman
At its October 17, 2022, Council meeting, Council approved the hiring of Joe Hinzmen as the
new Administrative Intern with a start date of October 24, 2022. Intern positions were typically
for six-months, and staff requested to extend his position for another six months. Adoption of
the Consent Agenda approved a six-month extension for Administrative Intern Joe Hinzman
until October 24, 2023, at $19.25 per hour.
Approve Donation for Bayport American Legion to the Hugo Fire Department
The Bayport American Legion had requested to donate $5,000 to the Hugo Fire Department
from pull-tab proceeds for equipment and training. All donations to the Fire Department needed
to be approved by the Council. Adoption of the Consent Agenda approved the donation of
$5,000 to the Hugo Fire Department.
Approve Temporary Liquor License for the Chain of Lakes Rotary for Fundraiser Event
on May 6, 2023
The Chain of Lakes Rotary had applied for a temporary on-sale liquor license to serve beer at
their fundraising event on Saturday, May 6, 2023, to be held at the Pete Pedersen Pavilion. The
applicant had paid the required fee and provided a certificate of insurance. Adoption of the
Consent Agenda approved the temporary liquor on-sale liquor license for the Chain of Lakes
Rotary.
Approve Special Event Permit for the Blacksmith Lounge for 2023 Events
The Blacksmith Lounge, 17205 Forest Boulevard North, had applied for a Special Event Permit
for their 2023 events to be held between Memorial Day and end of September. Events included
four auctions, seven car shows, one motorcycle swap meet, and one fundraising event. A SEP
approved by Council was required because there would be alcohol served outside and there may
be up to 200 people in attendance. Adoption of the Consent Agenda approved the Special Event
Permit for the Blacksmith Lounge.
Approve Preparation of Plans and Specifications for Lift Station No. 12
Lift Station No. 12 would be in the northwest portion of the proposed Oneka Prairie
Development. Since the Oneka Prairie project did not have a recorded final plat, the City asked
for and received a permanent drainage and utility easement for the lift station area to ensure that
if the City goes through the design process it could construct the lift station at this location even
Council Meeting Minutes for April 17, 2023
Page 4 of 6
if the development did not move forward. This lift station would also serve as a regional lift
station and receive wastewater from the ultimate development of the N-1 sewershed of the City’s
2040 Comprehensive Wastewater Plan and beyond. Therefore, the lift station needed to be
designed for both the initial flow conditions and the ultimate maximum flow conditions of the
regional sewer-shed. It was not only necessary to serve the Oneka Place development, but the
entire area south of Elmcrest Avenue and south of 165th Street as outlined in the 2040
Comprehensive Plan. At a high level, staff had reviewed the potential of increasing the service
area of this lift station to include a portion of P1 (area north of 165th Street) to make the
properties easier to develop. Adding in this service area would allow the properties to extend
water and sewer from the south, rather than water from the south and sewer from the
north. Downstream sewer analysis had been evaluated and the system could accommodate this
additional service area. Staff recommended including this additional service area for the design
of Lift Station No. 12. As outlined in the City’s sewer rate justification report, trunk sanitary lift
stations were to be paid for and constructed by the City of Hugo. Preliminary project cost
estimates were estimated to be in the $600,000-$650,000 range. Adoption of the Consent
Agenda approved authorization to proceed with preparation of plans and specifications.
Approve Personnel Policy Amendments for the Fire Department
The Hugo Fire Department had requested changes to the City’s personnel policy. The proposed
revisions included changes to the probationary period, attendance, drug/alcohol use, and dress
code sections of the personnel policy. Adoption of the Consent Agenda approved the requested
personnel policy changes.
Approve Lawful Gambling Exempt Permit for Chain of Lakes Rotary for Fundraiser
Event on May 6, 2023
City Administrator Bryan Bear added this to the agenda for Council approval of a Lawful
Gambling Exempt Permit for the Chain of Lakes Rotary to hold raffles during their fundraiser
event on May 6, 2023. Gambling permits must be approved by the City before being sent to the
State for approval. Adoption of the Consent Agenda approved the Lawful Gambling Permit for
the Chain of Lakes Rotary.
Update on Cleanup Dates
City Administrator Bryan Bear provided a reminder that the Citywide Clean Up event was scheduled
for Saturday, May 6 from 8 a.m. to Noon at the Hugo Public Works Facility. The Washington
County hazardous waste event would be held at the Forest Lake Transit Center on the same day.
This would be the only cleanup event held this year.
Klein asked about a drop off location for leaves and branches. Bear replied that the compost site
was still open on 170th Street.
Council Meeting Minutes for April 17, 2023
Page 5 of 6
Reminder – Metro Cities Annual Meeting on April 19, 2023
City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the
Metro Cities Annual Meeting on April 19, 2023, at the Roseville Skating Center from 5-7 p.m.
Executive Session-McCullough v. City of Hugo
City Attorney Dave Snyder recommended Council adjourn to Executive Session as permitted by
Minn. Stat. § 13D.05, subd. 3(b) for the purpose of providing legal advice regarding pending
litigation in the matter Ryan McCullough v. City of Hugo.
Weidt made motion, Klein seconded, to recess the open meeting and enter into Executive
Session at 7:15 p.m.
All Ayes. Motion carried.
Miron made motion, Klein seconded to enter back into regular open session at 7:53 p.m.
All Ayes. Motion carried.
City Attorney Dave Snyder explained the Council met in Executive Session to discuss pending
or threatened litigation in the matter of Ryan McCullough v. City of Hugo. The Council met
under the exemption to the Open Meeting Law under the recommendation of the City Attorney.
He had presented Council with a proposed Severance Settlement Agreement and Release of
Claims. This came with a recommendation from the City Attorney to approve this agreement
that would result in making certain payments to McCullough in connection with alleged conduct
of a former employee. Present in the executive session in addition to Council were: City
Administrator Bryan Bear, City Attorney Dave Snyder, Public Works Director Scott Anderson,
City Clerk Michele Lindau, League of Minnesota Cities Defense Attorney Hannah Felix, and
League of Minnesota Cities Insurance Trust Claims Adjuster Joseph Neubauer. The City
Attorney requested Council make a motion to approve the Severance and Settlement Agreement
and Release of Claims relating to Ryan McCullough pursuant to modifications and finalization
steps to be taken by the City Administrator.
Weidt made motion, Klein seconded, to approve the motion as stated by the City Attorney.
Roll call vote:
Ayes: Klein, Miron, Strub, Weidt
Nays: None
Motion carried.
Council Meeting Minutes for April 17, 2023
Page 6 of 6
Adjournment
Miron made motion, Klein seconded, to adjourn at 7:56 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau, City Clerk