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HomeMy WebLinkAbout2024.01.08 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, January 8, 2024 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the December 14, 2023, Meeting on Met Council Governance Klein made motion, Petryk seconded, to approve the minutes for the meeting on the governance of the Metropolitan Council held on December 14, 2023, as presented. All Ayes. Motion carried. Approval of Minutes for the December 18, 2024, City Council Meeting Strub made motion, Miron seconded, to approve the minutes for the City Council meeting held on December 18, 2024, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by adding approval of the purchase of a brush unit for the Hugo Fire Department’s brush truck. All Ayes. Motion carried. Northeast Youth & Family Services – President & CEO Angela Lewis-Dmello Angela Lewis-Dmello was in attendance to provide the annual report on the Northeast Youth and Family Services. Administrator Bryan Bear explained they were one of two organizations that provide mental health services to Hugo residents, and Council allocates funding in the budget to support these programs. Angela explained she started working with the NYFS in June 2022. She said NYFS had been around since 1976 when two school districts and ten municipalities came together. They have continued to grow and expand services. They now work with 16 municipalities, five law Council Meeting Minutes for January 8, 2024 Page 2 of 7 enforcement agencies, and four school districts. They own a building in Shoreview and rent space in White Bear Lake. Approximately 80 percent of their clients are youth and their families, but they do serve people of all ages. NYFS is run by a board of 18 members largely comprised of City Council members. Angela talked about their mission, vision, and values. Their strategic plan launched in 2023 focused on early prevention. In the past year, they served 603 clients with a total of 11,630 appointments. The top three diagnoses were anxiety, depression, and post-traumatic stress disorders. Revenues come from municipal contracts, rental income, grants, contributions, investments, and the largest portion from program service fees. The largest expense is for mental health services. She provided details on their mental health programs and community service programs. The past year was spent on stabilizing, refreshing, and growing. In the next 12 months they plan on expanding their team, developing additional group therapy services, and launching domestic and sexual violence programs. Approval of Consent Agenda Petryk made motion, Klein seconded, to approve the following Consent Agenda: All Ayes. Motion carried. 1.Approve Claims Roster 2.Approve Hiring of Jennifer Taylor as Accounting Clerk 3.Approve Appointment of Mike Miron as Acting Mayor 4.Approve Appointment of WSB and Associates as City Engineer 5.Approve Appointment of Landform as City Planner 6.Approve Appointment of Johnson & Turner as City Attorney 7.Approve Appointment of Baker Tilly as Financial Advisor 8.Approve Appointment of US Bank as Depository for City Funds 9.Approve Appointment of The Citizen as Official Newspaper 10.Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2023 11.Approve Appointments to Hugo Firefighter Relief Association 12.Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair of the Planning Commission 13.Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice- Chair of the Parks Commission 14.Approve Appointment of Brad LeTourneau as Chair of Historical Commission 15.Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA 16.Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and Resident Scott Arcand to the Board of Zoning Appeals and Adjustments 17.Approve Appointment of Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments 18.Approve Donation to the Hugo Fire Department from the Hugo American Legion 19.Approve Lawful Gambling Permit for Raffle at St. Genevieve Fish Fry on March 22, 2024 20.Approve Variance and Minor Subdivision for Larry and Luanne Hanson – 14565 Irish Council Meeting Minutes for January 8, 2024 Page 3 of 7 Avenue North 21. Approve Purchase of Brush Unit for the Hugo Fire Department Brush Truck All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Hiring of Jennifer Taylor as Accounting Clerk At the November 20, 2023, City Council Meeting, Council approved the advertisement for a new Accounting Clerk. Staff recently held interviews to fill the position that became vacant in November, 2023. Staff recommended the hiring of Jennifer Taylor with a starting pay at Pay Grade 4. Adoption of the Consent Agenda approved the hiring of Jennifer Taylor as the new Accounting Clerk starting on Monday, January 29, 2024. Approve Appointment of Mike Miron as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor Adoption of the Consent Agenda approved the appointment of Council Member Mike Miron as Acting Mayor for the year 2024. Approve Appointment of WSB and Associates as City Engineer WSB Engineers had been the City Engineer for the past 20 years. Adoption of the Consent Agenda approved the appointment of WSB Engineers and Mark Erichson as the City Engineer for 2024. Approve Appointment of Landform as City Planner Kendra Lindahl from Landform had worked over the past 21 years as the City Planner. Adoption of the Consent Agenda approved the appointment of Kendra Lindahl as the City Planner/Planning Consultant for the year 2024.     Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder had served the City with the law firm of Johnson & Turner for more than eight years. Adoption of the Consent Agenda approved the appointment of David K. Snyder and the Johnson & Turner Law Firm as the City Attorney for the year 2024. Approve Appointment of Baker Tilly as Financial Advisor Financial Advisors Chris Hogan, Mikaela Huot and the other members of the Baker Tilly Virchow Krause, LLP team had served the City over the years on a wide variety of projects. Adoption of the Consent Agenda approved Baker Tilly Virchow Krause, LLP, as the City’s financial advisors for the year 2024 Council Meeting Minutes for January 8, 2024 Page 4 of 7 Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council had selected the local Hugo branch of US Bank. Adoption of the Consent Agenda approved U.S. Bank-Hugo as the official depository for City funds for 2024. Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past 15 years, the City Council appointed The Citizen as the City’s new official newspaper. Adoption of the Consent Agenda approved The Citizen as the City’s official newspaper for 2024. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2023 Since July 2013, Companion Animal Control and Otter Lake Animal Hospital had been providing animal control services to the City. Adoption of the Consent Agenda approved continuation of the current contracts with Companion Animal Control and Otter Lake Animal Hospital for 2024. Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo Fire Department Relief Association Board. Council needed to appoint two elected or appointed members. Adoption of the Consent Agenda approved the appointment of Mayor Tom Weidt and Finance Director Anna Wobse as ex-officio members of the Hugo Fire Department Relief Association Board. Approve Appointment of Bronwen Kleissler as Chair and Matthew Derr as Vice-Chair of the Planning Commission Annually, Council appointed a member of the Planning Commission to serve as Chair of the Commission. Bronwen Kleissler had been serving as the Chair of the Planning Commission since August, 2015, and Matt Derr was appointed as Vice-Chair in March, 2022. Adoption of the Consent Agenda approved the reappointment of Bronwen Kleissler as the Chair and Matthew Derr as Vice-Chair of the Planning Commission for 2024. Approve Appointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice- Chair of the Parks Commission Annually, the City Council appointed members of the Parks Commission to serve as chair and vice-chair. Meredith St. Pierre was appointed as the Chair of the Parks Commission in September 2022. Cathy Moore-Arcand had served as Vice-Chair since January 2017. Adoption of the Consent Agenda approved the reappointment of Meredith St. Pierre as Chair and Cathy Moore-Arcand as Vice-Chair for the Parks and Recreation Commission for 2024. Council Meeting Minutes for January 8, 2024 Page 5 of 7 Approve Appointment of Brad Letourneau as Chair of Historical Commission Annually, the City Council appointed a member of the Historical Commission to serve as the Chair of the Commission. Brad Letourneau had served as the Chair of the Commission since September, 2023. Adoption of the Consent Agenda approved the reappointment of Brad as the Chair of the Historical Commission for 2024. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appointed two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Adoption of the Consent Agenda approved the reappointment of Mayor Weidt and Council Member Klein to serve as the Council Representatives on the EDA for 2024. Approve Appointment of Mayor Tom Weidt, Planning Commissioner Cindy Petty, and Resident Scott Arcand to the Board of Zoning Appeals and Adjustments Annually, the Hugo City Council appointed a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Adoption of the Consent Agenda approved the reappointment of Tom Weidt as the City Council representative, and Cindy Petty as the Planning Commission representative, and Scott Arcand as the resident representative on the Board of Zoning Appeals and Adjustments for one-year terms. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments Annually, Council approved appointment of Chair of the Board of Zoning Appeals and Adjustments. Adoption of the Consent Agenda approved the reappointment of Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments for 2024. Approve Donation to the Hugo Fire Department from the Hugo American Legion The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department from pull-tab proceeds for equipment and training. All donations to the Fire Department needed to be approved by the Council. Adoption of the Consent Agenda approved the donation of $1,000 to the Hugo Fire Department. Approve Lawful Gambling Permit for Raffle at St. Genevieve Fish Fry on March 22, 2024 The Church of St. Genevieve’s had applied for a Lawful Gambling Permit to hold a 50/50 raffle during their Fish Fry on March 31, 2023. Earnings would be split with 50% of the raffle proceeds split among individual winners and 50% between the Hugo and Centennial Food Shelves. Adoption of the Consent Agenda approved the Lawful Gambling Permit for the Church of St. Genevieve’s Fish Fry for a raffle on March 22, 2024.  Council Meeting Minutes for January 8, 2024 Page 6 of 7 Approve Variance and Minor Subdivision for Larry and Luanne Hanson – 14565 Irish Avenue North Larry and Louann Hanson had applied for a minor subdivision to create two lots out of a 20-acre parcel into two parcels, each 10 acres in size. The applicants also applied for a variance from the minimum lot width requirement to have the created lot to the south be 226 feet wide, where a lot width of 300 feet was required by ordinance. At its December 14, 2023, meeting the Planning Commission held a public hearing and agreed the requests met the requirements necessary to approve the minor subdivision and variance and unanimously recommends Council approve the resolutions approving the variance and minor subdivision. Adoption of the Consent Agenda approved RESOLUTION 2024-1 APPROVING A VARIANCE FROM THE MINIMUM LOT WIDTH REQUIREMENT FOR PROPERTY LOCATED AT 14565 IRISH AVENUE NORTH, and RESOLUTION 2024-02 APPROVING A MINOR SUBDIVISION FOR LARRY AND LOUANN HANSON FOR PROPERTY LOCATED AT 14565 IRISH AVENUE NORTH. Approve Purchase of Brush Unit for the Hugo Fire Department Brush Truck Staff added this item to the Consent Agenda for approval. At its November 7, 2022, meeting, Council approved the purchase of a new brush truck. With over a year delay, the 2024 F350 was recently delivered to the Hugo Fire Department. Included in the City of Hugo’s CIP was a budget to make this F350 operational as a brush fire truck, which included a 200-gallon skid unit. Adoption of the Consent Agenda approved the purchase of a K3 UHP 200 gallon skid unit from Great Plain’s Fire in the amount of $39,236.00. Discussion on 2024 Road Project (125th Street and Dellwood Ridge) At the December 18, 2023, meeting, Council had discussed the 2024 road project which included a portion of 125th Street and the streets in Dellwood Ridge. Specifically discussed was the proposed road width and curb type in Dellwood Ridge. City Engineer Mark Erichson provided background saying there had been questions and concerns regarding street and curb type. Staff had received feedback from a neighbor representative who had spoken to residents of the neighborhood and reported they were comfortable with 28’ width street and surmountable curb. Weidt said he also spoke to some of the residents, and he felt they were in a position to move forward. Weidt made motion, Miron seconded, to direct staff to move forward with design and preparations for the project with a 28’ wide road and surmountable curb. All Ayes. Motion carried. Council Goal Setting Session on Monday, January 22, 2024 (Time change) Council had scheduled their Annual Goal Setting Session for Monday, January 22, 2024, at 5 p.m. in the Council Chambers. Due to time conflicts, staff recommended changing the time from 5 p.m. to 6 p.m. Council Meeting Minutes for January 8, 2024 Page 7 of 7 Weidt made motion, Strub seconded, to change the Goal Setting Session time to 6 p.m. All Ayes. Motion carried. Adjournment Strub made motion, Klein seconded, to adjourn at 7:28 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk