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HomeMy WebLinkAbout2024.02.05 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, February 5, 2024 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, Community Development Director Rachel Juba, Parks Planner Shayla Denaway, City Clerk Michele Lindau Approval of Minutes for the January 8, 2024, City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting held on January 8, 2024, as presented. All Ayes. Motion carried. Approval of Minutes for the January 22, 2024, Council Goal Setting Session Klein made motion, Strub seconded, to approve the minutes for the Goal Setting Session held on January 22, 2024, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as amended by adding approval of a letter to of support for CDGB funding for Hammer & NER All Ayes. Motion carried. Parks Annual Report Parks Planner Shayla Denaway presented the 2023 Parks Commission Annual Report. She talked about the North Star Wetland Bank that was now into year three. The wetlands were being restored on the school and City sites with the goal to construct trails. Monitoring work was continuing and now going into the prospectus phase. In the past year, the City also worked on the 121st Street walk-in access to Bald Eagle Lake. The Watershed District did not want to partner with the City on the project, but the Public Works Department graded the property and put gravel down. The City received positive feedback. There was the kickoff in 2023 for the Glacial Hills Regional Trail project. Community meetings were being held on proposed trail Council Meeting Minutes for February 5, 2024 Page 2 of 8 routes that the County was evaluating. Development of the Bernin property at 6540 Greene Avenue also began. The Bernins lived there until the end of 2022 when they terminated the lease. The park master plan was updated, and construction documents were in progress. In 2023, Hanifl shelter was repainted, and the Rice Lake Reserve developers partnered for a trail along CSAH 8 to connect the development to the Hanifl Fields Park. The City’s new facility rental program was launched in 2023, and there were over 500 rentals and around $15,000 in revenue during the first six months with half the bookings done solely online. A grand opening of the Pede Pedersen Pavilion was also in 2023, and along with Lions Volunteer Park, received the Award of Excellence from the Minnesota Recreation and Parks Association. Special events held in 2023 included a sledding party, outdoor concert at the Pede Pedersen Pavilion, Kids ‘n Biz, and the third annual Santa Party and Tree Lighting. Weidt asked if there was any feedback from those using the pavilion, and Klein asked about the cleaning. Danaway responded that the building seemed very well received, and the City was using a cleaning company that had staff coming in after every event. Approval of Consent Agenda Miron made motion, Petryk seconded, to approve the following Consent Agenda: All Ayes. Motion carried. 1.Approve Claims Roster 2.Approve Annual Performance Review for Finance and Public Works Administrative Assistant Jennifer Compton 3.Approve Tom Kaspszak as New Fire Department Chief Engineer 4.Approve Advertisement for Public Works Summer Seasonal Workers 5.Approve Advertisement for Administrative Intern 6.Approve Donation from the Hugo American Legion to the Hugo Fire Department 7.Approve Special Event Permit for Beatercross Snowmobile Race on Saturday, March 16, 2024 8.Approve Resolution Appointing Election Judges for the Presidential Primary Election on March 5, 2024 9.Approve Agreement with Northeast Youth and Family Services 10.Approve Pay Request No. 5 to Arnt Construction for 159th/TH61 Roundabout 11.Approve Pay Request No. 2 to CW Houle for Lift Station 12 12.Approve Pay Request No. 3 to Miller Excavating for the 140th St. Extension Project 13.Approve Letter of Support for Hammer & Ner’s CDBG Application All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Council Meeting Minutes for February 5, 2024 Page 3 of 8 Approve Annual Performance Review for Finance and Public Works Administrative Assistant Jennifer Compton At its February 7, 2022, meeting, Council approved the hiring of Jennifer Compton as the Finance and Public Works Administrative Assistant. Adoption of the Consent Agenda approved the annual performance review for Finance and Public Works Administrative Assistant Jennifer Compton. Approve Tom Kaspszak as New Fire Department Chief Engineer On Wednesday, January 24, 2024, Fire Chief Jim Compton, Jr. and Deputy Chief David Jensen conducted interviews for the open Chief Engineer position with the Fire Department. After interviewing potential candidates, Tom Kaspszak was recommended to fill the position. Tom has been with the fire department since December of 2014 and an Engineer with the department since June of 2017. Adoption of the Consent Agenda approved Tom Kaspszak as the new Chief Engineer with a start date of February 1, 2024. Approve Advertisement for Public Works Summer Seasonal Workers Staff had requested authorization to advertise and hire a total of seven seasonal employees for the Public Works Department. In the 2024 General Fund Budget, Council approved the seasonal positions. Seasonal Public Works Employees would assist with mowing, garbage/litter removal, park maintenance, boulevard, and general Public Works maintenance. A starting hourly wage of $18.00/hour was budgeted in the 2024 General Fund Budget for these positions. These positions would not exceed 40 hours per week. Adoption of the Consent Agenda approved the advertisement for Public Works Summer Seasonal workers. Approve Advertisement for Administrative Intern Included in the 2024 Budget was a position for an Administrative Intern. The person in this position would help with miscellaneous administrative projects and assist the City Clerk in the 2024 elections. Adoption of the Consent Agenda approved the advertisement for an Administrative Intern. Approve Donation from the Hugo American Legion to the Hugo Fire Department The Hugo American Legion requested to donate $1,000 to the Hugo Fire Department for equipment. All donations to the Fire Department needed to be approved by the Council. Adoption of the Consent Agenda approved the $1,000 donation from the Hugo American Legion to the Hugo Fire Department. Approve Special Event Permit for Beatercross Snowmobile Race on Saturday, March 16, 2024 The Hugo Knight Riders Snowmobile Club had applied for a Special Event Permit to hold Beatercross on the Whitaker property located at 7195 137th street. The event would be a backyard snow-cross style vintage snowmobile race for sleds 2003 and older. This would be the second Council Meeting Minutes for February 5, 2024 Page 4 of 8 time the event was held under a Special Event Permit. The event would take place on Saturday, March 16, from 10 a.m. to 4 p.m. Entry fee would be $10, and all proceeds would go to the Hugo Knight Riders Snowmobile Club. Their application included their plans for trash disposal, porta potties, insurance, EMT/EMS services, ticket taking, food and alcohol, small portable tents, and signage. Parking for 350-400 cars would be available on the Whitaker property. This event required a Special Event Permit approved by Council because there would be alcohol, likely over 200 people in attendance, and amplified sound for snowmobile race related announcements. In the absence of snow, the event would be cancelled. Adoption of the Consent Agenda approved the Special Event Permit for Beatercross as described in the application materials and conditions in the permit memo. Approve Resolution Appointing Election Judges for the Presidential Primary Election on March 5, 2024 In 2024, there would be three elections held in the City of Hugo beginning with the Presidential Primary Election on March 5, 2024. Staff had prepared a resolution appointing judges to work the March 5th election. The Primary Election in August and the General Election in November will require a greater number of judges. Adoption of the Consent Agenda approved RESOLUTION 2024-3 APPOINTING ELECTION JUDGES FOR THE PRESIDENTIAL NOMINATING PRIMARY ELECTION IN THE YEAR 2024. Approve Agreement with Northeast Youth and Family Services Over the past several years, the City had entered into an agreement with Northeast Youth and Family Services to support programs for Hugo families related to counseling, intervention, and enrichment. Through this agreement, the City sponsored NYFS by providing financial support. In the 2024 budget, Council approved $17,073 in funding for their youth diversion services. Adoption of the Consent Agenda approved the agreement with Northeast Youth and Family Services. Approve Pay Request No. 5 to Arnt Construction for 159th/TH61 Roundabout Arnt Construction Company had submitted Pay Request No. 5 in the amount of $152,648.03 for work certified through December 31, 2023, on the TH61/159th Street Roundabout Improvement Project. The temporary lighting at the roundabout had been removed and new permanent lighting had been installed on the project. Punch-list items would be completed in the spring. Adoption of the Consent Agenda approved payment to Arnt Construction Company in the amount of $152,648.03. Approve Pay Request No. 2 to CW Houle for Lift Station 12 C.W. Houle, Inc. had submitted Pay Request No. 2 in the amount of $157,729.54 for work certified through December 31, 2023, on the Lift Station No. 12 Project. All underground work was now complete on the project. Adoption of the Consent Agenda approved payment to C.W. Houle, Inc. in the amount of $157,729.54. Council Meeting Minutes for February 5, 2024 Page 5 of 8 Approve Pay Request No. 3 to Miller Excavating, Inc. for the 140th St. Extension Project Miller Excavating, Inc. had submitted Pay Request No. 3 in the amount of $18,959.26 for work certified through December 31st, on the 140th Street Extension Project. The punch-list had been completed and this was the final pay application for the project. Adoption of the Consent Agenda approved payment to Miller Excavating, Inc. in the amount of $18,959.26 and formally accepted the project. Approve Letter of Support for Hammer & Ner’s CDBG Application Hammer & NER had requested Hugo’s support on its application for 2024-2024 Community Development Block Grant (CDBG) funding. Hammer & NER had two group homes located in Hugo. The funding would be used towards improvements to the buildings including flooring work in the bedrooms and living room spaces of both homes, and the installation of a medication station in each home to make the process of medication distribution smoother for staff and people supported. The funding would provide Hammer & NER the additional resources they need to further their efforts to improve the quality of life for people in the community and their caregivers. Adoption of the Consent Agenda approved the letter of support for Hammer & NER request for funding from through the CDBG program. Approve Final Plat and Development Agreement for 1st and 2nd Addition of Watercrest of Hugo (Formerly Goodview Estates) This was asked to be removed from the Consent by a resident in the audience. Artemis Development Company, LLC., had requested approval of two final plats and development agreements for property located west of Goodview Avenue and south of Egg Lake Road (CSAH 8). The first phase was Watercrest of Hugo that would plat 30 single family lots and the second phase was Watercrest of Hugo 2nd Addition that would plat 29 single family lots. The City Council approved the preliminary plat formerly known as Goodview Estates at its August 1, 2022, meeting. The lots met the minimum lot standards and requirements outlined in the regulations for the Single Family Detached Residential (R-3) zoning district. The final plats would have the new name “Watercrest of Hugo”. Ann Broste, 5965 138th Street stated that she had attended the July 14, 2023, Planning Commission meeting where many items were discussed. She said she now understood there was a different developer, and she was concerned whether they needed to comply with previous approvals. City Administrator Bryan Bear explained that when the City approves an application, they are approving the application, not the developer. The new developer would be subject to the same requirements that were approved for the old developer, Integrity Land Company. Major changes to the plan would trigger new approvals. Steve Juetten addressed the Council saying he was a representative for Artemis Development. He explained they were a new company comprised of Tradition Land Development and Gahan Company and together have developed over 10,000 lots around the community. He said he had Council Meeting Minutes for February 5, 2024 Page 6 of 8 approached Community Development Director Rachel Juba many times regarding the approvals, and she confirmed with him that he would be following all the previously approved requirements. Juetten said they would be following the plan, and he provided additional details on tree preservation and drainage. Klein made motion, Miron seconded, to approve. RESOLUTION 2024-4 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR “WATERCREST OF HUGO” LOCATED WEST OF GOODVIEW AVENUE NORTH AND SOUTH OF EGG LAKE ROAD NORTH, and RESOLUTION 2024-5 APPROVING A FINAL PLAT AND DEVELOPMENT AGREEMENT FOR “WATERCREST OF HUGO 2ND ADDITION” LOCATED WEST OF GOODVIEW AVENUE NORTH AND SOUTH OF EGG LAKE ROAD NORTH. All Ayes. Motion carried. Approve 2024 City Council Focus Goals and Ongoing Priorities The Council held their annual Goal Setting Workshop on Monday, January 22, 2024. Council reviewed and discussed goals from 2023 and the 2024 goals that were drafted by staff with input from the commissions. City Administrator Bryan Bear talked about some of the proposed 2024 goals that included amending the street CIP, addressing the new laws on the sale and manufacturing of cannabis, reviewing ordinances on apartments and shoreland, and addressing water conservation and other water related topics. Bear asked Council if they wanted to make any changes to the goals as drafted, and recommended the Council approve the 2024 goals. Miron made motion, Strub seconded, to approve the 2024 City Focus Goals and Ongoing Priorities as presented by staff. All Ayes. Motion carried. Update on Bernin Property and Approval of Application for DNR Recreational Grant Parks Planner Shayla Denaway explained the Bernin property at 6540 Greene Avenue was purchased by the City in 2002. The Bernin’s continued to live there until they terminated the lease in 2022 and sold the City an adjoining lot. A master plan was done in 2024 and redone in 2023. The Bernin Park Master Plan was approved by the City Council at the August 21, 2023, meeting. At the same meeting, a proposal from WSB was approved to draft construction plans for the park, which were currently in progress. Construction of park amenities at Bernin Park would include a parking lot, combination of gravel and paved trails, fishing pier, benches, and lake overlooks. These amenities would qualify for the MN DNR Outdoor Recreation Grant Program. Oneka Lake park will continue to be an active park. The Shores of Oneka Lake development to the north was progressing, and the trail will connect to the neighbors. Denaway explained the grant pre-application was due February 29, 2024. Notification of award would be at the end of Fall. Construction would start in 2025 and needed to be done by June 2026. The grant required a 50% match, and the maximum award was $350,000. Petryk asked if the plan was to ask for the full amount available, and Denaway confirmed it was. Council Meeting Minutes for February 5, 2024 Page 7 of 8 Petryk made motion, Klein seconded, to approve RESOLUTION 2024-6 APPROVING APPLICATION FOR MN DNR OUTDOOR RECREATION GRANT to SERVE BERNIN PARK. All Ayes. Motion carried. Schedule Mayor’s State of the City Address at the HBA Breakfast on Tuesday, February 13, 2024 City Administrator Bryan Bear informed council the Hugo Area Business Association would be holding a business breakfast on Tuesday, February 13, 2024, at the Blue Heron Grill from 7:30 - 9 a.m. where Mayor Weidt would be presenting the State of the City Address. Miron made motion, Klein seconded, to schedule a meeting to attend the HBA Breakfast on Tuesday, February 13, 2024. All Ayes. Motion carried. Reminder- Fire Department Annual Banquet on Saturday, February 17, 2024 City Administrator Bryan Bear reminded Council had scheduled a meeting to attend the Fire Department Annual Banquet on Saturday, February 17, 2024, at 5 p.m. at the Hugo American Legion. Cancel Regular City Council Meeting Due to Presidents’ Day on February 19, 2024 City Administrator Bryan Bear explained the second regular Hugo City Council meeting was scheduled for February 19, 2024, was the same day as the Presidents’ Day Holiday, and he recommended Council cancel this meeting. Klein made motion, Petryk seconded, to cancel the February 19, 2024, Council meeting. All Ayes. Motion carried. Schedule Open House for 125th Street and Dellwood Ridge Improvements on Wednesday, February 21, 2024 City Administrator Bryan Bear informed Council that staff had scheduled an Open House on Wednesday, February 21, 2024, from 6-7 in the Oneka Room to present the plans for the 125th Street and Dellwood Ridge Street Improvement Project. Strub made motion, Klein seconded, to schedule a meeting to attend the Open House on February 21, 2024. All Ayes. Motion carried. Council Meeting Minutes for February 5, 2024 Page 8 of 8 Adjournment Klein made motion, Miron seconded, to adjourn at 7:44 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk Council Meeting Minutes for February 5, 2024 Page 8 of 8