HomeMy WebLinkAboutParks Packet 08.21.22Page 1 of 2
Parks Commission Agenda
September 21, 2022
Agenda
Parks, Recreation, and Open Space Commission
Meeting of September 21, 2022
Hugo City Hall, 7:00 pm
7:00 pm 1. Approve Minutes from July 20, 2022 Meeting
7:02 pm 2. Approve Minutes from August 17, 2022 Meeting- Bernin Property Tour
7:05 pm 3. Update on the Bernin Property
7:25 pm 5. Lions Volunteer Park Tour
8:00 pm 6. Adjournment
Page 2 of 2
Parks Commission Agenda
September 21, 2022
Background
Parks, Recreation, and Open Space Commission
Meeting of September 21, 2022
Hugo City Hall, 7:00 pm
Approve Minutes from July 20, 2022 Meeting
Staff recommends approval of the minutes of the Parks Commission meeting of July 20, 2022.
PLEASE SEE THE ATTACHED MINUTES.
Approve Minutes from August 17, 2022 Meeting
Staff recommends approval of the minutes of the Parks Commission meeting of August 17, 2022. The
Commission toured city-owned property at 6540 Greene Avenue.
PLEASE SEE THE ATTACHED MINUTES.
Update on the Bernin Property
In 2002, the City purchased the Bernin property at 6540 Greene Avenue North. Since then, the City has
leased the property to the Bernin family. The lease expired on August 31, 2022 and the Bernin family has
moved from the property. Staff is working with WSB & Associates to provide an Asbestos and Regulated
Materials Assessment report for the property. Once the report is completed, staff will make a
recommendation for the demolition of some or all of the structures on the property. WSB & Associates has
prepared a proposal to assist staff with the management of the demolition process. If approved, WSB and
City Staff will work together to solicit demolition proposals and make a recommendation to the Council for
moving forward. Staff will provide an update on Council’s discussions and a recommendation on demolition.
SCOPE OF WORK FOR DEMOLITION SERVICES IS ATTACHED.
Lions Volunteer Park Tour
Commissioners are invited to tour Lions Volunteer Park and the Peder Pedersen Pavilion in preparation for
the Grand Opening on September 22.
GRAND OPENING FLYER ATTACHED.
THE PARKS PLAN CAN BE FOUND AT: https://www.ci.hugo.mn.us/2040compplan
Page 1 of 2
Parks Commission Minutes
July 20, 2022
Minutes
Parks, Recreation, and Open Space Commission
Meeting of July 20, 2022
Hugo City Hall, 7:00 pm
Present: Emily McGinnity, Mat Rauschendorfer, Meredith St. Pierre, Ranell Tennyson.
Absent: Roger Clarke, Cathy Moore-Arcand, Nicole Schmid
Staff Present: Shayla Denaway, Parks Planner
Debi Close, Parks Secretary
Tennyson called the meeting to order at 7:00 pm.
Shayla Denaway, Parks Planner requested to table the Irish Avenue Park discussion to the August meeting so
all parks commissioners could participate in the discussion.
1. Approval of Minutes from the June 15, 2022 Meeting
Rauschendorfer made a motion, St. Pierre seconded to approve the minutes of the June 15, 2022 Parks
Commission meeting.
All ayes. Motion approved.
2. Oneka Prairie
Southwind Holdings, LLC submitted a sketch plan application for Oneka Prairie. The property is 25 acres
located North East of Oneka Parkway and south of 165th Street. It has 3.66 acres of wetland and 59 lots
offering extended widths from 65 to 99’ and 30’ setbacks. The parcel is located in the Future Urban
Service zoning district and applying for a Planned Unit Development and preliminary plat approval. The
developer is planning to extend Oneka Parkway and Fair Oaks Avenue North from the south to blend the
development with Oneka Place. The park area would require the City to maintain, irrigate and do
repairs as needed on a sheltered tot lot playground for children ages 2-5 constructed by the developer
on the donated land. The development with also include sidewalks and trails extending to the West side
of Fair Oaks Avenue North with option of connectivity on future developments.
McGinnity made a motion, St. Pierre seconded to approve the dedication fees of $144,432 and .62 acres
of land and the remainder to be paid in fees currently totaling $144,432 for Oneka Prairie.
All ayes. Motion approved
Page 2 of 2
Parks Commission Minutes
July 20, 2022
3. Goodview Estates
Integrity Land Development, submitted a sketch plan requesting approval of a preliminary plat for
Goodview Estates. The 70 acre property is located at 13452 Goodview Avenue North and is zoned single
family detached Residential with 59 single family units and 2 out lots on 36.7 buildable acres with a
gravel off street trail. The park dedication fee of $200,600 will be paid to meet park dedication
requirements. The developer will also do wetland banking on this development.
Rauschendofer made a motion, McGinnity seconded to approve payment of fees (currently totaling
$200,600) to meet park dedication requirements for Goodview Estates.
All Ayes. Motion approved.
4. Lions Park Updates
City Council approved park signage on July 5, 2022 to be installed at the park and the building with
naming. Staff was directed to prepare signage for review. The park will be called Lions Volunteer Park
and the shelter will be called the Peder Pedersen Pavilion.
The Public Facilities policy was updated, which details use, applications, fees, deposits, cancellations,
access, special event permits and regulations.
Denaway gave an update on construction of the building and park. The irrigation system is operating.
The playground is equipment is complete. The turf and skate park should be completed by July 2022.
Temporary fencing will be installed with permanent installation scheduled to be completed in 3 months.
The grand opening is tentatively scheduled the week of August 22, 2022.
5. Upcoming meetings/events
Bernin property tour scheduled August 17, 2022 before the regular meeting to start 6:00 pm
Kidz N Biz September 24, 2022
Washington County clean up event September 10, 2022
Tour de Hugo will no longer be an event, lacking volunteers and cost.
5. Adjournment
St. Pierre made a motion, McGinnity seconded to adjourn the meeting at 8:21 pm.
All ayes. Motion approved.
Page 1 of 1
Parks Commission Minutes
August 17, 2022
Minutes
Parks, Recreation, and Open Space Commission
Meeting of August 17, 2022
6540 Greene Avenue North
6:00 pm
Present: Emily McGinnity, Mat Rauschendorfer, Meredith St. Pierre, Ranell Tennyson.
Absent: Roger Clarke, Cathy Moore-Arcand, Nicole Schmid
Staff Present: Shayla Denaway, Parks Planner
Debi Close, Parks Secretary
The Parks Commission met at the city owned property located at 6540 Greene Avenue, formerly
occupied by the Bernin family. Commissioners toured the trails and viewed the existing buildings
located on the property.
701 XENIA AVENUE S | SUITE 300 | MINNEAPOLIS, MN | 55416 | 763.541.4800 | WSBENG.COMSeptember 14, 2022
Scott Anderson
Public Works Director, City of Hugo
6900 137th Street N
Hugo, MN 55038
Re: Scope of Work and Cost – Bldg. Demolition Specification and Oversight Services
Residential Property
6540 Greene Ave N
Hugo, MN 55038
Dear Mr. Anderson:
Outlined below is a scope of work and cost estimate for WSB to perform Building Demolition and
Oversight Services at the residential property located at 6540 Greene Ave N in Hugo, Minnesota
(Site). The Site consists of Washington County Parcel 16.031.21.32.0001. WSB understands
the Site is developed with a two-story residential dwelling with detached garage, one barn, and
two sheds. According to Site information obtained from Washington County, the dwelling was
constructed in 1951 and consists of 2,184 square feet of living space.
WSB understands the City of Hugo (City) has recently purchased the Site and intends to
demolish the existing Site buildings. The former owner vacated the property the week of
September 1, 2022. WSB was contracted by the City to perform a Destructive Asbestos and
Regulated Materials Assessment at the Site. This assessment is in progress.
The following additional tasks will be performed as part of this Scope of Work:
Task 1: Demolition Specification, Quote Package, Bid Solicitation, and Contract Execution
To facilitate demolition of the Site buildings, the following items will be completed:
Demolition Specification – WSB will prepare a demolition specification for the removal
and disposal of the buildings and restoration of the Site. The specification will be Site
specific and contain details pertaining to the following demolition and restoration
components/requirements:
o Removal, management, and disposal of regulated materials including ACM and
LBP (if applicable).
o Abandonment of water wells and septic tanks (if applicable).
o Removal, management, and disposal of underground storage tanks, lifts/hoists,
sumps, or oil water separators (if applicable).
o Removal and management of petroleum-impacted soil (if applicable).
o Disconnection of all public and private utilities prior to demolition.
o Permit and notification responsibilities prior to demolition.
o Demolition and offsite disposal or recycling of all construction and demolition
debris, including concrete slabs and footings.
o Restoration of Site with backfill, topsoil, seed, and erosion controls.
Quote Package and Solicitation – WSB will prepare a quotation package and solicit bids
from contractors for the demolition of the Site buildings and Site restoration activities. It
is anticipated that a minimum of two competitive bids will be required prior to awarding
the demolition contract. Additionally, it is anticipated that WSB will organize and
Mr. Scott Anderson
September 14, 2022
Page 2
complete one contractor pre-bid walk approximately one week before the bid deadline.
The quotation package will include the following components/requirements:
o Washington County / City Site information
o Demolition specification (prepared by WSB)
o ARM Assessment Report (WSB contracted, work in progress)
o Contractor statement of qualifications and proof of insurance
o City independent contract agreement
o Bid form with costs broken down by:
Removal and disposal of regulated materials including asbestos (if
applicable)
Removal and disposal of petroleum-impacted soil (if applicable)
Removal and disposal of structures and Site restoration
Contract Execution – WSB will summarize the provided demolition bids in a letter to the
City and recommend a contractor based on the lowest responsible bid meeting the
criteria outlined in the quotation package. WSB will also assist with contract execution
prior to initiation of any field work activities.
Task 2: Demolition Oversight and Documentation
WSB will coordinate with contractors and provide oversight and documentation of the Site
demolition activities. The following items will be completed:
Environmental Abatement Coordination - WSB will coordinate with contractors to ensure
demolition activities, including regulated material removal and disposal, are performed in
accordance with local, state, and federal guidelines. WSB will also coordinate with
contractors to obtain documentation for final reporting purposes and will maintain
communication with the City regarding the demolition schedule.
Demolition Oversight - WSB will provide oversight during demolition activities to assess
for unknown environmental conditions. It is possible that the dwelling was formerly
heated by a fuel oil tank and thus petroleum-impacted soil may be encountered during
subsurface excavations associated with the dwelling demolition and removal. WSB will
screen soils with a photoionization detector (PID) during excavation activities to
document the presence / absence of contaminated soil at the Site.
WSB will conduct a walkthrough of the Site buildings prior to demolition to ensure all
regulated materials are removed and properly disposed of at a permitted landfill facility.
WSB will also conduct a final walkthrough following demolition to ensure the Site is
properly backfilled, graded, seeded, and is free of demolition debris. It is assumed that
up to 30 hours of onsite oversight will be required.
Final Documentation and Reporting - WSB will summarize the results of the demolition
oversight services in a final documentation report. At a minimum, the report will include
daily logs, PID Screening results and/or maps, Site location map, Scope of Work,
regulated material removal documentation (if applicable), well and septic abandonment
(if applicable), demolition notifications and permits, backfilling and seeding
documentation, and photographic documentation.
Mr. Scott Anderson
September 14, 2022
Page 3
Total Cost and Schedule
The estimated cost to perform the above-described demolition services is not to exceed $8,200.
The table below presents the estimated cost breakdown for each task presented in this scope.
Task Estimated Cost
1 – Demolition Specification, Quotation Package, Bid Solicitation,
and Contract Execution
$3,400
2 – Demolition Oversight and Documentation $4,800
Total Estimated Project Cost $8,200
If additional work is required beyond the summarized scope above, WSB will receive
authorization from the City prior to performing extra work. Upon authorization, WSB can initiate
the work immediately. If you wish to authorize this work, please sign below and submit a copy to
WSB.
Acceptance
This proposal represents our understanding of the project scope. All work completed through this
proposal will be governed by the enclosed General Contract Provisions. If the scope and fee are
acceptable, please sign on the space provided and return one copy to WSB. We are available to
begin work once we receive signed authorization.
WSB appreciates the opportunity of being considered for this project and we look forward to
providing our professional services to you. If you have any questions about this proposal, please
feel free to call Ryan Spencer at 612.723.3644.
Sincerely,
Ryan Spencer, CHMM Ben Fehr
Director or Env Investigation and Remediation Senior Environmental Scientist
___________________________________________________________________________
Enclosures:
WSB 2022 Rate Schedule
General Contract Provisions
Mr. Scott Anderson
September 14, 2022
Page 4
I hereby authorize WSB to proceed with the tasks selected below:
Task 1: Demolition Specification, Quotation Package, Bid Solicitation, and Contract
Execution
Task 2: Demolition Oversight and Documentation
_________________________________________
Name (Print)
_________________________________________
Signature
_________________________________________
Date
LIONS VOLUNTEER PARK GRAND OPENING
T H U R S D A Y , S E P T 2 2 | 3 -5 :0 0 P M
C E R E M O N Y 4 :0 0 P M
5 5 2 4 U P P E R 1 4 6 T H S T R E E T
P L E A S E J O I N U S I N C E L E B R A T I N G
T H E G R A N D O P E N I N G O F
L I O N S V O L U N T E E R P A R K
A N D T H E N E W P E D E R P E D E R S E N P A V I L I O N
The Itinerary
Space is limited-RSVPs required by Friday , September 23rd
9:30 a.m. - Meet at the new Peder Pedersen Pavilion, 5524 Upper 146th St.
North, for a tour of the building, coffee, and donuts.
9:45 a.m. - Boarding of the bus begins.
10:00 a.m. - Bus leaves for tour.
Noonish - Bus returns to Peder Pedersen Pavilion for lunch and discussion
on tour highlights.
City voluntee rs a nd com m uni ty l e a d er s wi l l receive pr i o rity. A l l ot h e rs w i l l
be put o n a w a it ing lis t a nd notified by Sep t e mber 28 i f ro o m i s avail a bl e .
Call City Clerk Michele Lindau at 651-762-6315 or email mlindau@ci.hugo.mn.us.
Join us for the 16th Annual
Citywide Bus Tour of the City of
Hugo. We will be visiting areas
in Hugo that have been the
topic of discussions during the
past year.
S a t u r d a y , O c t o b e r 1 , 2 0 2 2
City of HugoBus Tour