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HomeMy WebLinkAbout2024.06.17 CC MinutesMINUTES City Council Meeting City Hall Council Chambers Monday, June 17, 2024 7:00 p.m. Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. Roll Call and Pledge of Allegiance COUNCIL PRESENT: Klein, Miron, Petryk, Strub, Weidt COUNCIL ABSENT: None OTHERS PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, Community Development Director Rachel Juba, City Clerk Michele Lindau Approval of Minutes for the June 3, 2024, Executive Session – Administrator’s Review Klein made motion, Miron seconded, to approve the executive minutes for the City Administrator’s performance review held on June 3, 2024, as presented. All Ayes. Motion carried. Approval of Minutes for the June 3, 2024, City Council Meeting Miron made motion, Klein seconded, to approve the minutes for the City Council meeting held on June 3, 2024, as presented. All Ayes. Motion carried. Approval of Minutes for the June 3, 2024, Executive Session – White Bear Lake Lawsuit Petryk made motion, Klein seconded, to approve the executive minutes for the White Bear Lake Lawsuit discussion held on June 3, 2024, as presented. All Ayes. Motion carried. Approval of Minutes for the June 8, 2024, Premier Bank Open House Miron made motion, Klein seconded, to approve the minutes for the Premier Bank Open House held on June 8, 2024, as presented. All Ayes. Motion carried. Council Meeting Minutes for June 17, 2024 Page 2 of 5 Approval of Minutes for the June 11, 2024, Premier Bank Grand Opening Klein made motion, Strub seconded, to approve the minutes for the Premier Bank Grand Opening held on June 11, 2024, as presented. All Ayes. Motion carried. Approval of Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Swearing in of Firefighter of Brian Kindelberger as Lieutenant on the Hugo Fire Department At its June 3, 2024, meeting, the Hugo City Council approved the promotion of Brian Kindelberger to Lieutenant on the Hugo Fire Department. Brian has served as a firefighter since December 2013 and as a Lieutenant from March 2018 until he stepped down in August 2022 to attend nursing school. After completing school, he wanted to take on a leadership role in the department once again. Fire Chief Jim Compton swore in Brian Kindelberger as a Lieutenant on the Hugo Fire Department. Swearing in of Firefighters Darek Albertson as Engineer on the Hugo Fire Department At its June 3, 2024, meeting, the Hugo City Council approved the promotion Darek Albertson to Engineer on the Hugo Fire Department. Darek had served as a firefighter since December 2021 and had completed fire and EMS schooling and has also taken advanced training to help fill a need within the department. Fire Chief Jim Compton swore in Darek Albertson as Engineer on the Hugo Fire Department Approval of Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda. 11.. Approve Claims Roster 22.. Approve Salary Adjustment for City Administrator Bryan Bear 33.. Approve Resignation of Emily McGinnity from the Parks Commission 44.. Approve Resolution Approving Encroachment Agreement for 5383 Ferrara Avenue North 55.. Approve Pay Request No. 1 to Dresel Contracting for 125th Street/Dellwood Ridge Street Project 66.. Approve Reduction in Letter of Credit for Oneka Prairie 77.. Approve Temporary Liquor License for the Hopkins School House and Preservation Committee for Fundraiser on September 14, 2024 All Ayes. Motion carried. Council Meeting Minutes for June 17, 2024 Page 3 of 5 Approve Claims Roster Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Salary Adjustment for City Administrator Bryan Bear On June 3, 2024, Council met in Executive Session for the purpose of conducting the performance review for City Administrator Bryan Bear, who has been with the City of Hugo since May 2004. As part of the review, Council discussed Bear’s current salary and agreed it should be increased to the budgeted amount. Adoption of the Consent Agenda approved the salary adjustment to the mid-point between Step 5 and the Maximum Step as set forth in the salary matrix. Approve Resignation of Emily McGinnity from the Parks Commission At its February 1, 2021, meeting, Council approved the appointment of Emily McGinnity as a Parks Commissioner. Emily had recently submitted her letter of resignation. Adoption of the Consent Agenda approved the resignation of Emily McGinnity from the Parks Commission. Approve Resolution Approving Encroachment Agreement for 5383 Ferrara Avenue North Dennis Palmer had requested an encroachment agreement to allow construction of an eight-foot by ten-foot concrete pad within a drainage and utility easement on property located at 5383 Ferrara Avenue North. The Senior Engineering Technician had reviewed the location of the concrete pad and was comfortable with the request. Adoption of the Consent Agenda approved RESOLUTION 2024-25 APPROVING AN ENCROACHMENT AGREEMENT TO ALLOW CONSTRUCTION OF A CONCRETE SLAB WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 5383 FERRARA AVENUE NORTH Approve Pay Request No. 1 to Dresel Contracting for 125th Street/Dellwood Ridge Street Project Dresel Contracting, Inc. had submitted Pay Request No. 1 in the amount of $276,807.71 for work certified through May 31, 2024, on the 2024 125th Street/Dellwood Ridge Neighborhood Improvement Project. Reclamation of the pavement along 125th Street had occurred and pavement removal on Upper Heather Ave had begun. Some storm sewer work had also been completed at this time. City staff had inspected the work and recommended approval. Adoption of the Consent Agenda approved Pay Request No. 1 Dresel Contracting, Inc. in the amount of $276,807.71. Approve Reduction in Letter of Credit for Oneka Prairie The Shores of Oneka Prairie Project had significant work completed to date and Southwind Holdings, LLC. requested a reduction in the letter of credit. The current letter of credit for the Oneka Prairie Project was in the amount of $2,213,413. Staff had inspected the work completed to date and recommended Council approve the reduction in the letter of credit to $394,159 based Council Meeting Minutes for June 17, 2024 Page 4 of 5 on the value of work remaining to be completed. This would be a reduction to 10% of the original letter of credit of $3,941,595. Adoption of the Consent Agenda approve a reduction in the letter of credit for Dresel Contracting. Approve Temporary Liquor License for the Hopkins School House and Preservation Committee for Fundraiser on September 14, 2024 The Forest Lake Historical Society had applied for a Temporary Liquor License to sell and serve alcohol and conduct a wine tasting at the fundraiser for the Hopkins Schoolhouse and Heritage Center to be held on September 14, 2024, at the Peder Pedersen Pavilion. The purpose of the event was to raise funds for the restoration of the Hopkins Schoolhouse, a City owned structure. Adoption of the Consent Agenda approved the Temporary Liquor License for the Hopkins Schoolhouse Fundraiser and waived the $15 license fee. Discussion on Solar Ordinance At its June 3, 2024, meeting the City Council adopted an interim ordinance placing a temporary moratorium on new development of solar farm solar energy systems and directed a study to be conducted. After internal staff discussion, City Administrator Bryan Bear had recommended Council hold a joint workshop with the Planning Commission to discuss general policy goals and what should be included in the study. Weidt talked about having been through the process before and said he would like to go down the route of drafting an amendment to the ordinance and get the opinion of the public. Bear explained the process to change a zoning ordinance would be for Council to provide direction to staff to draft one, and then the draft amendment would need to go to a public hearing at the Planning Commission. Weidt asked the amendment be drafted to ban solar farms, except for solar arrays on personal property for personal use, and run that through the process to see what kind of feedback the City gets. Strub questioned if he was suggesting they just ban them in Hugo, and the Mayor indicated he did want it drafted that way and put out there for feedback. Miron interpreted the Mayor’s intention was to put it out there for the public hearing to be held, which would allow the public to engage in the process and provide their perspective that would be taken into consideration for a future decision. Weidt confirmed it was and that it would be a way to trigger that discussion. Klein said he would like to get public input and thought it would be a good way to get it. Petryk commented that, after public hearing, the Council could still have the meeting with the Planning Commission. Miron questioned on whether there was a timetable they would be held to once a text amendment was offered and the public hearing held. Bear replied that it would be the City’s own application, so there was no timeline Council Meeting Minutes for June 17, 2024 Page 5 of 5 Weidt made motion, Klein seconded, to draft an amendment to ban solar farms in the City of Hugo and hold a public hearing at the planning Commission. Miron suggested a question to ask residents from a land use position was if they would be okay with a solar farm next to them since they could be in favor of solar, but not necessarily next to where they live. Roll call vote- Ayes: Klein, Miron, Petryk, Strub, Weidt Nays: None Motion carried. Bill the Juggler at Lions Volunteer Park on Friday, July 12, 2024 City Administrator Bryan Bear informed the Council that Bill the Juggler would be performing at Lions Volunteer Park in the Peder Pedersen Pavilion on Friday, July 12 at 6:30 pm. The show would be geared for children ages 5 and older and their families. The program was hosted by Washington County Library and funded with money from Minnesota’s Arts and Cultural Heritage Fund. Miscellaneous Discussion Weidt asked for synopsis of the Good Neighbor Days event. Bear said there were new challenges with it being at the new Lions Park for the first time, but the community seemed to want it there. Events seemed well-orchestrated and activities successful and appreciated by all who attended. Weidt commented he was there on Saturday and thought it brought a lot of people to the park. It was noted the park survived well though the turf needed a little attention. Bear said was likely a record setting year for the Hugo Lions Club, who raise funds that go back to the community Adjournment Klein made motion, Petryk seconded, to adjourn at 7:31 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk